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HomeMy WebLinkAboutEnvironmental Quality Committee Packet 12-12-2018 ENVIRONMENTAL QUALITY COMMITTEE AGENDA December 12, 2018 WHERE: MEDICINE LAKE ROOM Plymouth City Hall 3400 Plymouth Boulevard Plymouth, MN 55447 CONSENT AGENDA All items listed on the consent agenda* are considered to be routine by the Environmental Quality Committee and will be enacted by one motion. There will be no separate discussion of these items unless a Committee member, or citizen so requests, in which event the item will be removed from the consent agenda and considered in normal sequence on the agenda. 1. 7:00 P.M. CALL TO ORDER 2. 7:00 P.M. PUBLIC FORUM – Individuals may address the Committee about any item not contained in the regular agenda. A maximum of 15 minutes is allotted for the Forum. 3. 7:20 P.M APPROVAL OF AGENDA - EQC members may add items to the agenda for discussion purposes or staff direction only. The EQC will not normally take official action on items added to the agenda. 4. 7:25 P.M. CONSENT AGENDA* A. Approve November 14, 2018 EQC Meeting Minutes 5. 7:30 P.M. GENERAL BUSINESS A. Draft 2018 Annual Report and 2019 Work Plan 6. REPORTS AND STAFF RECOMMENDATIONS A. Water Efficiency Rebate Program Update (Senior Engineering Technician Scharenbroich) 7. FUTURE MEETINGS: January 9, 2019 • Approve 2018 Annual Report and 2019 Work Plan 8. 8:30 P.M. ADJOURNMENT CITY OF PLYMOUTH DRAFT ENVIRONMENTAL QUALITY COMMITTEE 2018 ANNUAL REPORT & 2019 WORK PLAN Page 1 of 5 2018 EQC Annual Report and 2019 Work Plan \\fs1\pw\Utilities\Storm Sewer and Water Resources\Environmental Quality Committee\MISC\EQC draft 2018 Annual Report and 2019 Work Plan.docx 2018 ANNUAL REPORT I. INTRODUCTION The City Council established an Environmental Quality Committee (EQC) in 1994 and in 2002 adopted a Mission and Organization Statement to provide guidance for the review, consideration, initiation and recommendation to the City Council such policies, plans or projects which will enhance and preserve the natural environment of the City. The EQC’s scope includes but is not limited to matters of water quality, wetland preservation, ground water protection, solid waste collection and disposal, recycling and reuse programs, ecological preservation, erosion control, and air, noise, and light pollution. The EQC serves in an advisory capacity to the City Council. The Council Coordinating Representative (CCR) is Councilmember Jim Prom. EQC regular meetings were scheduled for the second Wednesday of each month at 7:00 PM. Additionally, some members also attended and/or volunteered at special events such as Music in Plymouth. II. POLICY The City Council on January 9, 2007, adopted the following resolution outlining the EQCs objectives, composition, and areas of concentration: POLICY ESTABLISHING PLYMOUTH ENVIRONMENTAL QUALITY COMMITTEE MISSION/ORGANIZATION STATEMENT Resolution 2007-028 January 9, 2007 (Supersedes Resolution 2003-317, July 22, 2003; Resolution 2003-260, May 27, 2003; Resolution 2002-216, January 8, 2002; Resolution 94-4, January 24, 1994; Resolution 95-140, February 21, 1995) Objective The Plymouth Environmental Quality Committee shall review, consider, initiate and recommend to the City Council such policies, plans or projects which will enhance and preserve the natural environment of the City. The Committee's scope shall include, but not necessarily be limited to matters of water quality, wetland preservation, ground water protection, solid waste collection and disposal, recycling and reuse programs, ecological preservation, control of soil erosion and air, noise and light pollution. The Committee shall also review upon request environmental assessment worksheets and environmental impact statements referred to from time by the Planning Commission or City Council. Composition The Committee shall consist of seven members, with one member from each of the city's four wards, and three members at-large. Members shall serve three-year terms, commencing on February 1, subject to a six-year maximum as set forth in Council policy. The Chair shall be selected by the membership. The City Engineer or designee shall provide staff assistance to the Committee. Page 2 of 5 2018 EQC Annual Report and 2019 Work Plan \\fs1\pw\Utilities\Storm Sewer and Water Resources\Environmental Quality Committee\MISC\EQC draft 2018 Annual Report and 2019 Work Plan.docx Areas of Concentration: To accomplish their objective, the Committee will: 1. Become familiar with state statutes, federal regulations, agency rules, and city ordinances on the subject of issues. Receive information regarding role of Watershed Management Organizations, municipalities, Department of Natural Resources, Army Corps of Engineers and other regulatory agencies on environmental issues. Review related data. 2. Review environmentally related city policies and ordinances and recommend appropriate revisions to the City Council. 3. Recommend actions to the Council for consideration in the city budget to preserve and enhance environmental quality throughout Plymouth. III. 2018 MEMBERSHIP In 2018, the EQC was made up of seven voting representatives. One member represents each city ward (4) and three members served as at-large. Each member is appointed for a three-year term by the City Council. The committee chairperson is elected annually by the committee members. Committee members for 2018 were: Members Area Member Since Term Expires 1 Marita Prokop, Vice Chair Ward 1 12/8/15 1/31/19 2 Clay Hoes * Ward 2 12/10/13 1/31/18 3 Kathleen Osborne Ward 3 6/18/97 1/31/20 4 Dick Kobussen Ward 4 12/09/14 1/31/18 5 Marky Williamson, At-Large 12/08/15 1/31/20 6 Paul Senne, Chair At-Large 12/09/14 1/31/18 7 Andy Polzin At-Large 12/14/10 1/31/19 * Committee Member Clay Hoes officially resigned from the Environmental Quality Committee on September 12, 2018. IV. ACCOMPLISHMENTS In 2018, the EQC continued to concentrate on meeting the objectives set forth in the EQC Mission/Organization statement. Listed below are the areas of concentration for the EQC and activities undertaken in 2018 to accomplish the EQC objectives: Page 3 of 5 2018 EQC Annual Report and 2019 Work Plan \\fs1\pw\Utilities\Storm Sewer and Water Resources\Environmental Quality Committee\MISC\EQC draft 2018 Annual Report and 2019 Work Plan.docx AREA OF CONCENTRATION ACTIVITY Familiarity with federal, state, regional, and local regulations 1. The EQC reviewed the City’s Storm Water Pollution Prevention Program. 2. The EQC began to review updates to the City of Plymouth Surface Water Management Plan. Review of environmentally related city policies and ordinances 1. The EQC participated in educational programs including Adopt-a- Street and Music in Plymouth. 2. The EQC reviewed and approved the Water Efficiency Grant Program. 3. The EQC reviewed the City of Plymouth Surface Water Management Plan Recommended actions to the City Council 1. The EQC approved the 2017 Storm Water Pollution Prevention Program (SWPPP). 2. The EQC reviewed and made recommendations on textile recycling programming. 3. The EQC reviewed and made recommendations on organics recycling programming. In 2018, the EQC provided oversight and recommendations on the Water Efficiency Grant Program with funding from the City of Plymouth Water Resource Fund. 168 devices served 1,610 residents and provided assistance in replacing 148 irrigation controller upgrades and 20 irrigation sprinkler head upgrades. The estimated amount of water conserved by this program is 9.6 million gallons annually. The EQC is committed to leadership in the community. Members pick up trash along Dunkirk Lane from County Road 6 to County Road 24 through the City’s Adopt-a-Street Program. EQC scheduled two Adopt-a-Street collection days in 2018. Those days were May 5th and October 13th, 2018. The EQC continued to participate in Plymouth’s annual Music in Plymouth. Additionally, members of the EQC toured the Republic Services Materials Recovery Facility in Minneapolis in June. The members were able to gain a better understanding of the sorting process to prepare the recyclables for marketing. Adopt a Street Volunteers take to the streets. Above: EQC participation at Music in Plymouth. Page 4 of 5 2018 EQC Annual Report and 2019 Work Plan \\fs1\pw\Utilities\Storm Sewer and Water Resources\Environmental Quality Committee\MISC\EQC draft 2018 Annual Report and 2019 Work Plan.docx 2019 ANNUAL PLAN I. 2019 MEMBERSHIP Members Area Member Since Term Expires 1 Marita Prokop Ward 1 12/8/15 1/31/19 2 Vacant Ward 2 - - 3 Kathy Osborne Ward 3 6/18/97 1/31/20 4 Paul Senne Ward 4 12/09/14 1/31/21 5 Marky Williamson At-Large 2/8/15 1/31/20 6 Clark Gregor At-Large 12/12/17 1/31/21 7 Andy Polzin At-Large 12/14/10 1/31/19 The EQC encourages students to participate as non-voting guests. The committee will be supported by Councilmember Jim Prom and the Water Resources Manager or designee. The Engineering Division will also provide support staff as committee’s recording secretary when necessary. II. 2019 ACTIVITIES Some of the key topics and issues for consideration by the EQC in 2019 include continued participation in Adopt a Street, water conservation, updates to the City’s Storm Water Pollution Prevention Plan (SWPPP), review of Minnesota Pollution Control Agency Municipal Separate Storm Sewer System (MS4) Permit updates, review of Environmental Protection Agency (EPA) approved TMDL’s as they become available and the Minnesota GreenStep Cities Program. In addition, the EQC proposes to receive presentations on buckthorn and living streets. Additionally, the EQC has proposed to review and provide feedback on organics and textile collection and continue water conservation education and grants. A schedule of activities is provided on the following page. Kathy Osborne participates in an Environmental Quality Fair. Page 5 of 5 2018 EQC Annual Report and 2019 Work Plan \\fs1\pw\Utilities\Storm Sewer and Water Resources\Environmental Quality Committee\MISC\EQC draft 2018 Annual Report and 2019 Work Plan.docx 2019 EQC Schedule of Activities. Meetings will be held in the Medicine Lake Room and will start at 7:00 P.M., unless noted otherwise. Month Date Key Topics / Issues January 9 • Approve 2018 Annual Report and 2019 Work Plan February 13 • Minnesota GreenStep Cities • EQC Refresher, Orientation and Organization1 − Open Meeting Law • Election of Committee Chair and Vice Chair March 13 • Goose Management • Choose Adopt a Street Collection Day for April April 10 • Storm Water Pollution Prevention Plan (SWPPP) Update2 • SWPPP Public Information Meeting May 8 • Solid Waste Annual Report for 2018 • Drop Off Day Summary June 12 • Minnesota Pollution Control Agency MS4 Permit Reissuance July 10 • Buckthorn Update August 14 • Textile Recycling • Living Streets September 11 • Choose Adopt a Street Collection Day for October October 9 • DRAFT 2019 Annual Report & 2020 Work Plan November 13 • Textile Recycling Update • Organics Recycling Update December 11 • 2019 Annual Report & 2020 Work Plan TBD OTHER ACTIVITIES: • TMDL Review • Music in Plymouth, TBD, at the Hilde Amphitheater • Eagle Scout presentations for projects where there was City Assistance 1. EQC Orientation – Orientation will familiarize the members of the EQC with City policies, practices, member responsibility, and the Annual Plan. 2. SWPPP Update – The EQC will review and comment on the City’s SWPPP including the required incorporation of TMDL goals if approved by EPA.