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Home My WebLink AboutCouncil Information Memorandum 11-15-2018CITY OF PLYMOUTH COUNCIL INFO MEMO November 15, 2018 EVENTS / MEETINGS Official City Meeting Calendars .................................................................... Page 2 Tentative List of Agenda Items ..................................................................... Page 4 CORRESPONDENCE City Offers Free Replacement Trees for Ash Tree Removal .................................... Page 6 Plymouth Prepares for Snow with Changes to Plowing Policy ................................. Page 7 SUN MON TUE WED THU FRI SAT 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 November 2018 3400 Plymouth Boulevard Plymouth, MN 55447 OFFICIAL CITY CALENDAR Phone: 763-509-5000 Fax: 763-509-5060 5:30 PM SPECIAL COUNCIL MEETING Housing Component of Comp Plan Budget and CIP Medicine Lake Room 7:00 PM REGULAR COUNCIL MEETING Council Chambers THANKSGIVING HOLIDAY 7:00 PM ENVIRONMENTAL QUALITY COMMITTEE MEETING Medicine Lake Room 5:30 PM SPECIAL COUNCIL MEETING Body-Worn Cameras Medicine Lake Room 7:00 PM REGULAR COUNCIL MEETING Council Chambers SUN TUES MON WED THUR FRI SAT THANKSGIVING HOLIDAY CITY OFFICES CLOSED CITY OFFICES CLOSED VETERANS DAY CITY OFFICES CLOSED 7:00 PM PARK & REC ADVISORY COMMISSION MEETING Plymouth Ice Center GENERAL ELECTION Polls open 7:00 AM to 8:00 PM 8:00 AM-5:00 PM ABSENTEE/DIRECT BALLOTING Council Chambers 10:00 AM-3:00 PM ABSENTEE/DIRECT BALLOTING Council Chambers 8:00 AM-4:30 PM ABSENTEE/DIRECT BALLOTING Council Chambers 8:00 AM-4:30 PM ABSENTEE/DIRECT BALLOTING Council Chambers Plymouth Arts Fair Plymouth Creek Center Plymouth Arts Fair Plymouth Creek Center 5:15 PM-7:00 PM Tour at Stone Creek at Medicine Lake 1020 West Medicine Lake Drive 7:00 PM HOUSING AND REDEVELOPMENT AUTHORITY MEETING Parkers Lake Room Page 2 SUN MON TUE WED THU FRI SAT 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 CHRISTMAS EVE CITY OFFICES CLOSED AT NOON 25 CHRISTMAS DAY CITY OFFICES CLOSED 26 27 28 29 December 2018 3400 Plymouth Boulevard Plymouth, MN 55447 OFFICIAL CITY CALENDAR Phone: 763-509-5000 Fax: 763-509-5060 7:00 PM PLANNING COMMISSION MEETING Council Chambers 5:00 PM SPECIAL COUNCIL MEETING Board & Commission Interviews Medicine Lake Room 7:00 PM REGULAR COUNCIL MEETING Council Chambers 7:00 PM HOUSING AND REDEVELOPMENT AUTHORITY MEETING Medicine Lake Room SUN TUES MON WED THUR FRI SAT 7:00 PM ENVIRONMENTAL QUALITY COMMITTEE MEETING Council Chambers 7:00 PM CHARTER COMMISSION MEETING Medicine Lake Room 7:00 PM PLANNING COMMISSION MEETING Council Chambers 2:00 PM - 5:00 PM Old Fashioned Christmas Plymouth Creek Park 30 31 Page 3 Note: Special Meeting topics have been set by Council; all other topics are tentative. EDA refers to the Economic Development Authority Tentative Schedule for City Council Agenda Items November 27, Special, 5:30 p.m. Medicine Lake Room • Body-worn cameras November 27, Regular, 7:00 p.m. Council Chambers • Oath of office to firefighters • Approve Police ordered Vehicle Towing and Impound Contract • Approve 2019 Regular City Council Meeting schedule • Accept donations from the Plymouth Rotary and the Plymouth Lions for “Presents with Public Safety” • Quarterly City Manager’s update following meeting December 11, Special, 5:00 p.m. Medicine Lake Room • Board and commission interviews December 11, Regular, 7:00 p.m. Council Chambers • Recognize Police Citizen Academy graduates • Approve 2019 Target and Trap Shooting License renewal • Approve 2019 Amusement License renewals • Approve 2019 Tobacco License renewals • Approve 2018 Compensation and Classification Plan for non-represented employees • Accept donations and sponsorships to the City of Plymouth • Authorize Joint Powers Agreement with the City of Minneapolis regarding Public Safety support related to the 2019 NCAA Final Four • Public hearing on 2019 budget, general property tax levy, HRA levy, and 2019-2023 Capital Improvement Program • Discuss Ordinance amending Chapter IV of the City Code regarding short term rental housing January 8, Special, 5:30 p.m. Medicine Lake Room • Goals and Legislative Priorities for 2019 January 8, Regular, 7:00 p.m. Council Chambers • Appoint 2019 Health Officer • Appoint 2019 Council Secretary • Appoint 2019 Official Depository • Appoint 2019 Official Newspaper • Approve appointment of Deputy Mayor for 2019 • Approve appointments to boards and commissions • Approve Council Coordinating Representatives and other agency appointments January 22, Regular, 7:00 p.m. Council Chambers • Announce Fire & Ice on February 2 February 12, Special, 5:30 p.m. Medicine Lake Room • Boards and commissions discussion February 12, Regular, 7:00 p.m. Council Chambers Page 4 February 26, Special, 5:30 p.m. Medicine Lake Room • County Road 47 discussion February 26, Regular, 7:00 p.m. Council Chambers March 12, Regular, 7:00 p.m. Council Chambers March 26, Regular, 7:00 p.m. Council Chambers Page 5 City of Plymouth News Release For Immediate Release Nov. 13, 2018 Contact: Paul Buck City Forester City of Plymouth 763-509-5944 pbuck@plymouthmn.gov City offers free replacement trees for ash tree removal Plymouth, Minn. – The City of Plymouth is offering an incentive to residents to help combat Emerald Ash Borer – a free replacement tree for each ash tree removed. Winter is the best time to remove ash trees. There is less damage to lawn and landscaping, and since borers are dormant in the winter, they are more likely to remain in the tree, which will help prevent them from spreading. Once a resident removes an ash tree, the City of Plymouth will provide a free replacement tree of his or her choice, while supplies last. Residents may receive up four free replacement trees per property per year. “If residents are not treating their ash trees, they will eventually be infested. We’re offering an incentive for residents to remove their private ash trees now to help slow the spread of Emerald Ash Borer,” said City Forester Paul Buck. To qualify, ash trees must be greater than or equal to 5 inches in diameter. A contractor invoice or time- stamped before/after pictures must be included with the application. To pick up new trees in the spring of 2020, ash trees must be removed by March 2019. Trees removed next winter will qualify for free replacement trees in the spring of 2021. Residents with a city-owned boulevard ash tree slated for removal will be contacted by the city to select a free replacement tree. Confirmed in Plymouth in 2015, Emerald Ash Borer is a small, invasive insect that infects ash trees and spreads quickly, typically killing a majority of ash trees in its path. There are two options for property owners with ash trees – begin a course of treatment immediately, or plan for the tree to be removed. For those who choose the former, treatment is typically necessary for the rest of the tree’s life. For more information or to fill out an application, visit plymouthmn.gov/eab. -30- Page 6 City of Plymouth News Release For Immediate Release Nov. 8, 2018 Contact: Michael Thompson Public Works Director City of Plymouth 763-509-5501 mthompson@plymouthmn.gov Plymouth prepares for snow with changes to plowing policy Plymouth, Minn. – The City of Plymouth has made changes to its snow and ice management operations to help improve service times and cul-de-sac plowing. Changes include reducing the snowfall threshold for a snow emergency – a citywide full plow call out and associated parking restrictions – and fine tuning how cul-de-sacs are cleared. The changes came about after city staff analyzed past years’ snow removal activities, considered resident feedback, reviewed other cities’ policies and examined the results of a plowing survey conducted last spring. New Snow Emergency Threshold Beginning this season, a snowfall of 2 inches or more triggers a snow emergency. When a snow emergency is declared, all city streets are plowed curb-to-curb. Residents are notified via eNotify email, the city's website and social media. To sign up for Snow Emergency Alert emails, visit plymouthmn.gov/eNotify. The new standard aligns Plymouth’s policy with that of neighboring communities. Plymouth’s previous threshold to declare a snow emergency was 2 1/2 inches or more. For snowfalls of less than 2 inches, the city treats and plows main roadways. Ice control measures are taken throughout the system, and special attention is given to stop signs, hills, bridges and curves. The new standard aligns Plymouth’s policy with that of neighboring communities. Parking Regulations During a snow emergency, parking is prohibited on city streets until the street has been plowed curb-to- curb. Violators may be tagged and towed. In addition to plowing-related parking restrictions, Plymouth prohibits parking on city streets year-round from 2-5 a.m. - More - Page 7 Service Time The city has adjusted routes and staffing to shave off an hour of the time it takes to complete a citywide plow. While each snow event is unique, the goal is to have streets and cul-de-sacs cleared within nine hours after snow quits falling, based on an average snowfall. Additionally, after a citywide plow has been completed and the full plow crew goes home to rest, the city will retain a small crew to handle routine follow-up calls. Cul-de-sacs Cul-de-sacs present unique snow plowing challenges – and Plymouth has more than 920 cul-de-sacs among its 320 miles of streets. Last spring, the city conducted a snow plowing survey using the online survey tool FlashVote (more information is available at plymouthmn.gov/flashvote). The results showed that residents were satisfied overall with plowing. Of those who voiced concerns, the majority lived on cul-de-sacs. After reviewing survey results, staff considered new options for tackling cul-de-sacs. Changes include increasing the number of contracted plow drivers clearing cul-de-sacs by creating additional zones to ensure timeliness and requiring contractors keep equipment in each cul-de-sac zone until plowing is completed. Cul-de-sac plowing will also benefit from new public works positions and additional rental equipment, which the Plymouth City Council approved in the 2018 budget. As changes take effect, Plymouth Public Works will continue to balance safety, economics, personnel and environmental concerns as it seeks to meet the challenges of winter weather. Stay Informed During any snow event, drivers are encouraged to give plow operators plenty of room to do their jobs and parents should stay alert to keep children safe when plows are in the neighborhood. Keep up-to-date on snow emergency information – sign up for snow emergency alert emails at plymouthmn.gov/enotify. -30- Page 8