HomeMy WebLinkAboutPark and Recreation Advisory Commission Packet 11-08-2018City of PARKS AND RECREATION ADVISORY COMMISSION
Plymouth
MEETING AGENDA
Adding Quol i ty to Life
DATE & TIME: ' Thursday, November 8, 2018 7:00pm
LOCATION: Plymouth Ice Center
3650 Plymouth Blvd, Plymouth, Minnesota 55447
1. CALL TO ORDER
2. APPROVAL OF MINUTES
3. OPEN FORUM:
4. VISITOR PRESENTATIONS (NON -ACTION ITEMS):
4a. PIC Operations/Usage
4b. 2019 Facility Project Update
4c. Acceleration/MAP-FHIT Hockey (Dark Horse Athletics)
5. NEW BUSINESS (ACTION ITEMS):
5a. 2019 Meeting Schedule
5b. Park Facilities Fees, Policies and Procedures
6. COMMISSIONER/STAFF UPDATE
6a. Upcoming Events
7. ADJOURNMENT
NEXT REGULAR MEETING — January 10, 2019 — City Hall
Proposed Minutes
Park 8t Recreation Advisory Commission
Thursday, September 13, 2018
MEMBERS PRESENT: Chair Tricia DeBleeckere, Vice Chair Aaron Vanderwall, Commissioners: Dick Burkhardt,
Merrilee Riley, Marilyn Sunseri, Michael Swanson, Vita Wilson
MEMBERS ABSENT:
STAFF PRESENT: Parks & Forestry Manager Jerrod Brunelle, Forester Paul Buck, Project Coordinator Sonya Rippe,
Parks & Forestry Supervisor Brian Swartzer, Office Support Specialist Sarah Josephs
COUNCIL REPRESENTATIVES: Council Member Jim Davis, Planning Commissioner David Witte
1. CALL TO ORDER
Chair DeBleeckere called the meeting to order at 7:00 p.m.
2. APPROVAL OF MINUTES
Motion by Commissioner Burkhardt, seconded by Commissioner Sunseri, recommending approval
of the June 14 Park and Recreation Advisory Commission meeting minutes as written. With all
members voting in favor, the motion carried.
3. OPEN FORUM:
4. PRESENTATIONS (NON -ACTION ITEMS):
4a. Cartegraph Asset £t Operations Software
Project Coordinator Sonya Rippe shared an overview of the new asset and operation software,
Cartegraph. This new software manages assets more efficiently and productively by integrating GIS
functions and creating a more powerful system to analyze data. The software will go live in
December with the Parks & Forestry, Utilities and portions of the Streets departments. The
remaining departments will phase-in throughout 2019.
This software is capable of tracking the over 210,000 individual assets. Staff will be able to access
Cartegraph via a desktop computer, iPad, and iPhones. When a resident calls in to report an issue
ex: fallen tree), staff can track the report and caller's information in Cartegraph. The issue is then
assigned to a staff person with a priority level to follow up on. The staff person then is able to log in
and see the issues assigned and know their exact location, details, and history. Once onsite the
staff member can add photos of the site and any additional notes on repairs made.
Another feature of the site is that it will track all of the resources the City manages. Every piece of
equipment and vendor the city works with is recorded in detail allowing staff to have the most up-
to-date information on each resource.
Commissioner Riley asked how many users are able to access the software. Coordinator Rippe
shared that the City can have 84 users. By having Cartegraph available on iPads it allows the field
staff to track issues and projects electronically instead of having paper notes.
Proposed Minutes
September 13, 2018
Manager Brunelle explained that current methods for assigning tasks is outdate and very paper
based. This system will serve as a huge improvement for all departments.
4b. Bridges £t Boardwalk Discussion
Parks & Forestry Manager Brunelle discussed the current trail system. The presentation was
included in the meeting packet. The current trail system has four different trail sizes.
There are just over 1,000 linear feet of 4' wide pedestrian boardwalks and over 3,000 linear feet of
8' wide pedestrian boardwalks. Both of those style boardwalks are for foot traffic only. The 4' wide
style is easy to make and costs less to install. They are generally used to make an area walkable and
are designed for a short term fix. The 8' wide boardwalks are most prevalent in the City. This
option gives a lot of space and is good for multiple users. The design is more like a floating dock
with horizontal cross beams under 8' wide boards.
A third option is the 10' wide boardwalk. These are designed similar to the 8' wide boardwalks, but
the posts underneath are much closer together. These are suitable for handling a light load, up to
5,000 pounds. Finally there is a 12' wide drivable boardwalk that can hold up to 20,000 pounds.
Plymouth currently has 4 of the 12' wide drivable boardwalks in its trail system.
There are several reasons to install boardwalks within a trail system. This options allows for
crossing of areas such as open water, or over small creeks and ditches. They can also be used in
areas where the soils are two wet to support a bituminous trail.
Adding boardwalks to the trail system creates many positives for users. These boardwalks create
trail connections to areas that are otherwise impossible to access. While bituminous trails are
preferred based on cost, accessibility, maintenance and ease of repair there are locations where
these trails are not suited. By walking along the boardwalks through these previously inaccessible
areas it allows for many educational opportunities, close access for photography, bird watching,
painting and more.
Along with the many positives there are some negatives. Boards can become loose or shift over
time causing a tripping hazard. Heaving and settling during freeze/thaw periods can cause
permanent sagging or misalignment in the boardwalk. Depending on the location of the boardwalk,
there may also be uneven transitions to the asphalt trails which can cause tripping hazards and
limit the accessibility. Wood boards on the boardwalk can also begin to rot which lowers the
estimated life time of the boardwalk. Non -drivable boardwalks limit access for staff and emergency
vehicles to access all areas of the parks.
There is a significant cost difference for each of the boardwalk types. The 4' pedestrian boardwalk
costs $150 per lineal foot, the 8' pedestrian version costs $250 per lineal foot, the 10' light load
option costs $535 per lineal foot and the 12' drivable style costs $1,000 per lineal foot. A typical
10' wide asphalt trail generally costs $25 - $35 per lineal foot, but can get up to $75 per lineal foot.
Commissioner Swanson asked if the prices include the pilings or floats. Manager Brunelle replied
that the cost is inclusive of all parts of the boardwalk. Each new 8' boardwalk is having new posts
driven into the ground to replace those previously on floats. The floats themselves were found to
be very difficult to repair. Once portions of the Styrofoam or container in the float start to get wet
they begin to sag.
Commissioner Burkhardt enquired if we have completely replaced any boardwalks yet or if some
have been able to retro fit any boardwalks. Manager Brunelle responded that the most recent
2 Proposed Minutes
September 13, 2018
replacement was of the boardwalk near Kimberly Lane Elementary School. That project involved
completely tearing out the original pieces. The boardwalks at Three Ponds Park had previously
been on floats and were beyond repair and had rotten posts so required a brand new boardwalk.
The new boardwalks have been make with galvanized steel posts and aluminum hand rails. As the
boardwalks age staff can replace the decking and keep the rest as is.
Planning Commissioner Witte asked if trail and boardwalk replacement costs are factored into Park
Development fees received from developers. Manager Brunelle answered that staff anticipated
having to replace boardwalks and work to budget those projects in advance through the Park
Replacement fund.
Ann Jasperson of 5855 Cheshire Parkway provided feedback on behalf of several dozen residents at
Trillium Woods in favor of replacing the southern boardwalk at Lake Camelot. Ms. Jasperson
opened by sharing their appreciation of having the opportunity to add value to the community. A
packet of information was gathered and submitted to Commissioners for tonight's meeting. Within
the packet are signatures and first-hand testimonials of those residents in favor of preserving the
southern boardwalk.
Trillium Woods is a senior living community abutting Lake Camelot to the west. Residents come to
the boardwalk with a variety of unique perspectives. The group grew up with similar childhood
experiences in the 1920's—1960's. They often reflect on growing up with the freedom to explore
area lakes and woods, build forts and climb trees. Nature was their playground where they learned
about the world through their senses. Being outside in nature is what peeked their imagination,
connection to the world and curiosity. Over the years they have watched as wild spaces disappear
to make room for more development and urban sprawl. They find that the appreciation and need
for wilderness continues in their lives today. People who walk along the boardwalk over the lake
and along nature and animals find it very special. With the completion of Cheshire Lane and the
new parking lot it has given even more people easier access to the south side of Lake Camelot and
the special mysteries within nature. They fear that if we keep losing these opportunities to view,
discover and observe nature that we will lose the ability to understand, appreciate and respect the
environment. Continuing to have access to the lake and wetland through the boardwalk helps to
keep nature alive. They respectfully request to replace the boardwalk when it comes time for
removal.
Council Member Davis asked if there was any other boardwalks at Lake Camelot that residents can
use. Manager Brunelle shared that there is a boardwalk along the north side of the lake, just south
of County Road 47.
Commissioner Riley asked Manager Brunelle when he anticipated having to replace the boardwalks
and what the costs would be. Manager Brunelle shared that the north boardwalk is scheduled to be
replaced within the next three years and is already budgeted for. The south boardwalk doesn't
have an exact cost of replacement, but the last estimate was around $250,000.
Commissioner Burkhardt asked if the southern boardwalk was retained, would it be able to be
retrofitted or have to be completely replaced. Manager Brunelle shared that the boardwalk would
have to be completely replaced. Both the north and south boardwalks were built on sign posts that
were bolted together. The path of the boardwalks were created to match the depth of the wetland
that would fit the posts.
Commissioner Swanson asked if people were using the southern boardwalk or if it is currently too
dangerous. Manager Brunelle shared that if the boardwalk was found to be too dangerous, it would
3 Proposed Minutes
September 13, 2018
be shut down until it was either repaired enough to be operational or replaced. The current issue
with the southern boardwalk lies in the age of the decking. At this point the boardwalk is still
usable, but likely in the next 3 years it will begin deteriorating. The structure and brackets below
the water will start to bend and twist even more creating sizable dips and bumps.
Commissioner Riley asked if the north boardwalk was built at the same time as the south
boardwalk. Manager Brunelle shared the north boardwalk was constructed after the south
boardwalk. The northern boardwalk doesn't experience the same amount of movement as the one
on the south side receives. The northern boardwalk will be replaced in the next 3-5 years at an
estimated cost of $150,000.
Chair DeBleeckere thanked Ms. Jasperson and the other visitors from Trillium Woods for putting
together such comprehensive information. The Commission appreciates hearing feedback from the
public early in the planning process. She encouraged the guests to contribute any additional
feedback or comments as the planning process continues.
5. NEW BUSINESS (ACTION ITEMS):
5a. Open Space Management Plan
Forester Paul Buck presented an updated Open Space Management Plan to Commissioners. The
original plan was created in 2008. The City recently gained its eleventh open space which will be
added to the plan.
Since open spaces are not as heavily used, staff regularly inspect the perimeters to ensure there
are not any encroachments into the space. Corner posts have been installed in the open spaces for
a more visual identifier for neighbors and users. Staff recently removed a private shed encroaching
into an open space.
Open spaces are signed differently than park spaces to notify users what type of site they are at.
The open space signs stress to "leave no trace" to keep the areas as natural as possible. To keep
with the natural feel, trails through the open spaces are made of wood chips.
Hardenburgh open space was the first area to actively target the removal of buckthorn. Wayzata
Free Church has been a huge help providing volunteers to help remove the invasive species. This is
a nice site to visit as it is mostly surrounded by homes.
In other open space reviews, a make -shift bridge was discovered in the Elm Creek Woods. The
bridge was removed and replaced with a repurposed bridge from the former Elm Creek Golf
Course.
Vice Chair Vanderwall asked if the high school's cross country teams are still trying to groom and
use the trails through the open space. Forester Buck replied that since it is an open space, it would
breach the intent of the why the land was purchased.
A connection along the Northwest Greenway was recently made on the west side. There is now a
loop around the entire wetland complex off of Peony Lane. Having a trail around the site will also
provide easier access to remove buckthorn.
The City just acquired a tax -forfeited property in northern Plymouth from Hennepin County. The
new site will be called Pike Lake Open Space. The space is along Northwest Blvd, near the Maple
Grove border. It is a nice wooded area with a creek running through it.
4 1 Proposed Minutes
September 13, 2018
Commissioner Swanson asked if neighbors are notified of the available property or that it has been
sold. Forester Buck explained that the process is similar to that of a tax -forfeited house. The County
wasn't able to use the property so they sold it. The City will go in and establish property lines. This
particular site is unique in that it does not have clear spot for a trail due to the creek and the
eastern portion of the site is a made-up of steep rocks along a culvert running under the road.
Council Member Davis asked if the property was given to the City or Purchased. Manager Brunelle
answered that the property was purchased from the County. If the property had not been acquired
by the city it would likely have still ended up being a parcel that Parks & Forestry staff would
maintain anyways.
Commissioner Burkhardt asked why some buckthorn sites are treated while others are pulling the
buckthorn out. Forester Buck responded that the removal process depends on the site of the site
and who is available to assist. Buckthorn is currently in every park and will never fully go away, but
continued efforts will minimalize the impact. Volunteers have been working at Maple Creek Open
Space for nine years performing mechanical mowing and spraying.
Motion by Commissioner Burkhardt, seconded by Commissioner Sunseri, recommending the
approval of the Open Space Management Plan.
6. COMMISSIONER/STAFF UPDATE
Manager Brunelle shared that Fall programming's first day revenue was up $5,000 over 2017.
Recent events have done very well with attendance. May's events, such as the Kids Garage Sale
and Bark in the Park, welcomed 2,115 people. June hosted several outdoor concerts as well as
the Happy Birthday America Parade and had 1,045 people in attendance. July was a large month
with just over 17,000 people at events such as Music in Plymouth. August saw just over 7,000
people attend events.
Upcoming events include Plymouth on Parade on September 22, Halloween at the Creek on
October 26, and Old Fashioned Christmas on December 8.
Winter/Spring program registration will open on December 5 for residents and December 12 for
those living outside of Plymouth.
Commissioner Riley shared that it is encouraging to see such high numbers for online
registration. It shows a nice rebound from when the software was launched and that it is
working well.
Following adjournment of the meeting, Parks & Forestry Supervisor led the Commissioners on a
tour of the Maintenance Facility.
7. ADJOURNMENT
Motion by Commissioner Burkhardt, seconded by Commissioner Swanson, recommending
adjournment of the Park and Recreation Advisory Commission meeting. With no objection, Chair
DeBleeckere adjourned the meeting at 8:13 p.m.
5 1 Proposed Minutes
September 13, 2018
MEMO
CITY OF PLYMOUTH
3400 PLYMOUTH BOULEVARD, PLYMOUTH, MN 55447
DATE: October 2, 2018
TO: Parks & Recreation Advisory Commission
FROM: Sarah Josephs, Plymouth Park & Recreation
SUBJECT: 2019 PRAC Meeting Dates
ACTION REQUESTED
The Parks & Recreation Advisory Commission should review and approve the 2019 Meeting schedule.
BACKGROUND INFORMATION
The Parks & Recreation Advisory Commission is scheduled to meet seven times each year, on the second
Thursday of the month at 7:00 p.m., to oversee plans and proposals for the city's park system and
recreation programs. Keeping with that schedule, the dates below would make up the 2019 Park &
Recreation Advisory Commission meeting schedule as shown.
Parks & Recreation Advisory Commission Regular Meetings
TopicWLocation
January 10 City Council Chambers General
February 14 City Council Chambers
May 9 City Council Chambers
June 13 Plymouth Creek Center
July/Aug TBD Park Tour
September 12 Park Maintenance
November 14 Plymouth Ice Center
General
General
Facility Operations
Maintenance Operations
Ice Center Facility Operations
Important Dates to Remember
Al
TBD Plymouth Creek Center Board & Commission Recognition Event
October 1 Plymouth Creek Center City Volunteer Recognition Event
rp) City of
Plymouth
Adding Quality to Life
REGULAR
PRAC MEETING
November 6, 2018
1. ACTION REQUESTED:
Agenda 5BNumber:
To: Parks & Recreation Commission Members
Prepared by: Kari Hemp, Recreation Manager
Reviewed by: Diane Evans, Director of Parks & Recreation
Item: Update Park Facilities Fees, Policies and Procedures
The Park and Recreation Advisory Commission should review and approve the proposed Park
Facilities Fee changes and the Fee & Revenue Policy. The Park Fees include all fees covered in City
Code 1016.01 including park buildings, fields, the Plymouth Creek Center and the Plymouth Ice
Center.
2. BACKGROUND:
PARK FACILITIES FEE CHANGES
Plymouth Parks and Recreation makes every effort to provide a broad range of recreational
opportunities, programs, services and facilities for the community. To provide quality parks and
recreation programs, services and facilities, substantial maintenance and program expenditures are
required. Portions of these expenditures are recovered through user fees, in accordance with the
City's budget approved by the City Council.
This year City Code 1016.01 was updated and reformatted to include all fees in a chart for the Parks
and Recreation Department. Staff will review all Division fees and policies consistently on a yearly
basis. As part of the review, staff surveys peer communities to ensure that park facility fees and
practices continue to be comparable and competitive. The following cities were contacted: Maple
Grove, Eden Prairie, St. Louis Park, Golden Valley, Bloomington, Woodbury, Minnetonka and
Brooklyn Park. Based on this year's comparable survey information, addition of new facilities and
site renovations, staff is recommending the following changes for 2019:
Park Facilities
Added fees to rent the new shelter at East Medicine Lake Park.
Added fees to rent the two beachside picnic shelters at West Medicine Lake Park to
decrease site conflicts.
Increased shelter fees at Parkers Lake Building to reflect new site amenities and facility
improvements.
Increased fees at Parkers Lake North Picnic Shelter to align with the site capacity and
amenities located at that site.
Increased fees by 3% for the Hilde Performance Center, Canoe and Kayak Racks, Outdoor
Fields and Artificial Turf.
Added fees for the Indoor Court rental rates for the Community Gym at Armstrong High
School.
Plymouth Creek Center (PCC)
Adjust the Full Plymouth Room hourly rate to align and compare to the Half Plymouth
Room hourly rate.
Plymouth Ice Center
Increase Plymouth Ice Center fees 5% during prime time reservations due to site amenities
and renovations.
The recommended fee increases are listed in the attached Park Facility Fee Schedule Proposal.
POLICY AND PROCEDURE INFORMATION
The attached Plymouth Parks and Recreation Department policy defines our philosophy, provides
general information and identifies department procedures/practices in regard to fees and charges
for departmental programs and services.
The Fee & Revenue Policy provides:
Department policy statement
Identification of department budgets - (i.e. fund types, account information)
General information regarding fees and charges (i.e. review of fees, non-resident fees)
Definition of staff roles for delivery, monitoring and enforcement
3. BUDGET IMPACT:
The proposed changes will have a positive effect for budgeted revenues as listed below:
Recreation Budget -less than $10,000
Plymouth Creek Center Budget -less than $1,500
Plymouth Ice Center Budget- less than $18,000
4. ATTACHMENTS:
Park Facility Fee Schedule Proposal
Parks & Recreation Department Fee & Revenue Policy
Plymouth City Code
Section 1016 - Park Facilities Fees
1016.01
UDatesReservationsZ
Facility Available Available Times Z
Bass Lake Shelter
90 days prior to 9a -2p or
Half Day rental Jan. 1 - Dec 31 date 4p -9p 80 105 6460 N/A
90 days prior to 142
Full Day Rental Jan. 1 - Dec 31 date 9a -9p 140 175 110 N/A
Damage Deposit 1 1 200 200 200 N/A
Parkers Lake Building
90 days prior to 9a -2p or 4-W 425 88
Half Day rental Jan. 1 - Dec 31 date 4p -9p 120 145 100 N/A
90 days prior to 4-69 495 4-28
Full Day Rental Jan. 1 - Dec 31 date 9a -9p 180 215 150 N/A
Damage Deposit 1 $ 200 200 200 N/A
Parkers Lake North Picnic Shelter
May-
9etobefSepte 9a -2p or 99 4&3
Half Day rental tuber January 11 4p -9p 100 125 6480 N/A
May-
oeteberSepte 440
Full Day Rental mber January 11 9a -9p 160 4-75195 442130 N/A
Damage Deposit 100 100 100 N/A
East Medicine Lake Picnic Shelter
May- 9a -2p or
Half Day Rental September January 1St 4p -9p 100 125 80 N/A
May -
Full Day Rental September January 1St 9a -9p 160 195 130 N/A
Damage Deposit 100 100 100 N/A
West Medicine Lake Picnic Shelters
Full Day Rental May -October January 15L 9a 9p 60 95 30 N/A
Damage Deposit 100 100 100 N/A
Hilde Performance Center
April 15- 8a-llp 4-32
Hourly Rate October 15 February 1 2 hr. min.) 4-66170 2&5210 135 N/A
Damage Deposit 500 500 500 N/A
Canoe & Kayak Racks
Parkers Lake,
Medicine Lake,
Mooney Lake May 1 -Oct $ 49 $ 69
Pomerleau Lake 4-415 April 1 50 70 N/A N/A
Dock Permits
Yearly Fee Jan. 1 - Dec 31 $ 25 N/A N/A N/A
Plymouth City Code 1016.01
0
oDatesReservations
Facility Available Available Times Z
Park Facilities
Outdoor Fields
and Rink Hourly 31 34
Rate Year Round N/A Varies 3432 32 32 N/A
Outdoor Fields
and Rink Daily IN 427- 4-17
Rate Year Round N/A Varies 130 130 130 N/A
Outdoor Courts
Hourly
Rate/Court April -October N/A Varies 10 10 10 N/A
Indoor Courts
Hourly Rate Year Round N/A Varies 20 20 20 N/A
Field/Rink Lights
Hourly Rate Year Round N/A Varies 30 30 30 N/A
Mid April -Mid
Field Set Up Fee October N/A Varies 40 40 40 N/A
Attendant Hourly
Rate Year Round N/A Varies 16 16 16 N/A
Artificial Turf Mid April -Mid 5-2 5-2
Field Hourly Rate October N/A Varies 5-253 53 53 N/A
Artificial Turf Mid April -Mid 24-6 24-6 24-6
Field Daily Rate October N/A Varies 222 222 222 N/A
Millennium Garden
Res. -18 months
prior
Friday -4 hour Non -Res. -15
time block May 1 -Sept 30 months prior 8a -9p 310 430 310 365
Res. -18 months
prior
Saturday -4 hour Non -Res. -15
time block May 1 -Sept 30 months prior 8a -9p 365 485 365 420
Res. -18 months
prior
Sunday -4 hour Non -Res. -15
time block May 1 -Se t 30 months prior 8a-9 300 420 300 355
Damage Deposit 500 500 500 500
Must be on duty
Police Officer during events with
Hourly) alcohol 60 60 60 60
Plymouth City Code 1016.01
0
Facility
Dates
Available
Reservations
Available Times
Plymouth Creek Center
Full Plymouth
Room Hourly
Rate (2 hour 2 months in 418 83 489
minimum) M -W advance 8a -9p 95100 125 100 115
Full Plymouth Res. -18 months
Room Hourly prior
Rate (2 hour Non -Res. -15 4-9 95 4-W
minimum) TH months prior 8a -9p 85100 125 100 115
Res. -18 months
prior
Full Plymouth Non -Res. -15 l0a-
Room Daily Rate F months prior midnight 800 1,105 800 1,045
Res. -18 months
prior
Full Plymouth Sat & Non -Res. -15 lOa-
Room Daily Rate a months prior midnight 1,015 1,330 1,015 1,215
Res. -18 months
prior
Full Plymouth Non -Res. -15
Room Daily Rate Sun months prior 10a-10 585 885 585 770
Half Plymouth
Room & Black
Box Hourly Rate 2 months in
2 hour minimum) M -Th advance 8a -9p 75 100 75 90
Quarter Plymouth
Room & Fireside
Hourly (2 hour 2 months in
minimum) M -Th advance 8a -9p 50 75 50 60
Plymouth Room
Damage Deposit 500 500 500 500
Meeting/
Conference
Rooms Hourly
Rate (2 hour 2 months in
minimum) M -Su advance 8a -9p 30 50 30 40
Res. -18 months
prior
Alcove Hourly Non -Res. -15
Rate NI -SU months prior 8a -10p 50 75 50 60
Res. -18 months
prior
Alcove -10 hour Non -Res. -15
time block M -Su months prior 8a -10p 400 500 400 450
Plymouth City Code 1016.01
Meeting/
Conference/
Alcove Damage
Deposit 100 100 100 100
T.
o
x azDatesReservationsz
FacilityAvailable Available Times
Plymouth Creek Center
Wireless
Microphone 50 50 50 50
LCD Projector &
Screen 100 100 100 100
Flip Chart 10 10 10 10
TV & DVD 15 15 15 15
Plymouth Ice Center*
Effective September 1
248 240
Hourly Rate Sept -March 248220 220 220 N/A
Hourly Rate April -August 180 180 180 N/A
Plymouth Creek Center Fieldhouse*
Effective September I
6-10:30p
M -F)
7:30a -
Full Field Prime November- 10:30p (Sa,
Time Hourly Rate April August Su, Hol) 325 340 N/A N/A
6-10:30p
M -F)
7:30a -
Half Field Prime November- 10:30p (Sa,
Time Hourly Rate April August Su, Hol) 175 185 N/A N/A
Full Field Non -
Prime Time November- 7:30a -6p
Hourly Rate April August M -F) 295 315 N/A N/A
Half Field Non -
Prime Time 7:30a -6p
Hourly Rate M -F August M -F) 155 165 N/A N/A
Open Play Rate November -
per child March N/A Vary 4 5 N/A N/A
Facility Manager has the authority to adjust an hourly fee within 48 hours of a potential rental
date if the facility€ield is still available for rent.
Plymouth City Code
State sales tax will be added to all rates contained in Section 1016.
Ord. 2011-29,1012512011; Ord. 2018-18, 9/25/2018)
1016.01
PLYMOUTH PARKS AND RECREATION FEE & REVENUE POLICY
PURPOSE: To provide information regarding the established fee policy for each type of service fee charged.
POLICY Plymouth Parks and Recreation will make every effort to provide a broad range of recreational
STATEMENT: opportunities, programs, services and facilities to the community. In order to provide these
opportunities, it is understood that reasonable fees are attached to some programs and services.
To provide quality parks and recreation programs, services and facilities, substantial maintenance and
program expenditures are required. Portions of these expenditures are recovered through user fees in
accordance with the City's budget approved by the City Council.
EFFECTIVE DATE: January, 2009 REVISED/UPDATED: November 2018
BUDGETS .." FUND TYPE
Recreation Administration GENERAL FUND
Provides administrative oversight for the Parks and Recreation Department. Funding is allocated through the City
budget process supported by tax revenue.
Volunteers GENERAL FUND
Coordinates all of the volunteer opportunities for the City of Plymouth. The Funding is allocated through the City
comprehensive program offers a variety of volunteer experiences in every budget process supported by tax revenue.
City Department.
Parks Maintenance GENERAL FUND
Responsible for the maintenance, development and safety of approximately 1,700 Funding is allocated through the City
acres of parks, Greenway, open space and approximately 172 miles of trails. budget process supported by tax revenue.
Forestry GENERAL FUND
Responsible for tree care and preservation, reforestation, weed enforcement and Funding is allocated through the City
horticultural services. budget process supported by tax revenue.
Recreation Programs SPECIAL REVENUE FUND
Provides quality leisure opportunities for all ages, from preschool to seniors. Fee -supported programs, receipts, grants &
Programs focus on a variety of opportunities both fee based and non fee based. rentals produce budget revenue. This
budget also receives a general fund
allocation.
Plymouth Creek Center (PCC) GENERAL FUND
The facility provides space and opportunities for meeting, large celebrations and Funding is allocated through the City
theatre productions. Much of the buildings use is focused on programs for seniors, budget process supported by tax revenue.
and general recreation programs. The PCC is also utilized for private rental events This budget also produces revenue from
i.e. weddings, neighborhood meetings and corporate events). rentals and leases.
Plymouth Fieldhouse ENTERPRISE FUND
Provides artificial turf field space for sports activities, recreation programs and Revenue is produced by fee -supported
special events. The domed roof (up from late Oct. - late Apr.) covers the 340 ft by 220 programs, receipts, grants & rentals.
ft field.
Plymouth Ice Center ENTERPRISE FUND
The year-round facility has three sheets of ice and provides multipurpose skating (i.e. Revenue is produced by fee -supported
hockey, skating classes), recreational classes, meeting facilities and quality programs, receipts, grants & rentals.
tournament facilities.
CAPRA 5.1.1 REVIEWED 11/2018
PLYMOUTH PARKS AND RECREATION FEE & REVENUE POLICY
GENERAL INFORMATION
The Plymouth Parks and Recreation Department will survey other public agencies and comparable private sector
rate structures with the goal of establishing rates that are within the high and low ends of the spectrum.
Fees and rates will be reviewed at minimum annually and more frequently as deemed appropriate due to
changing conditions and other economic variables.
Non-residents may be charged an additional fee for programs, services and activities based upon the current non-
resident fee policy.
In general, most park resources will be made available at no or minimal costs to community members. These
activities are managed through the general fund (i.e. parks, canoe racks, boat launch, playgrounds, etc.).
In some cases, non-profit organizations may use facilities at a reduced rate or at no cost in cases where the city
receives promotional or public relations benefits as an official sponsor or co-sponsor of the event.
Community events will be as self-supporting as possible, while protecting the unique qualities that each event
possesses.
Scholarship funding will be available for recreation programs based upon the current policy and procedures
Purchasing - The City of Plymouth has established policies and procedures in place for the requisition of products
and services.
FEE/REVENUE POLICIES
Funds are generated in the following manner:
General Fund Taxes .... as allocated in approved budgets.
Fees and Charges ........ established according to the principles identified in the fund categories.
Grants .......................... applications must be pre -approved by the Director; matching funds if appropriate
must be pre -determined; final acceptance must be approved by the City Council.
Donations ..................... all donations must be approved by the City Council.
Advertisements............ advertisements will be secured by a contractual agreement.
CAPRA 5.1.1
These funds charge fees for total support of all expenses. Fees will be set according to
market rates and anticipated expenses with the net result of a balanced budget.
Fee Activities: All direct costs plus an administrative fee will be charged. Fees will be
established according to determined expenses and market rates.
Non -Fee Activities: Funding for these programs is realized through public support (general
fund taxes) and revenue generated through Fee Activity Programs. Any fees charged will be
established according to the approved budget. (i.e. warming houses, concert series, beach
operation, community events, etc.).
Rental/Administrative Activities: Fees will be charged according to the established policy
and/or budget. Charges will be calculated to cover a portion of the expenses recognizing
that public support through general fund taxes will cover the remainder of the costs. (i.e.
shelters rentals, senior club administrative fee, athletic association administrative fee, room
rentals, canoe racks, etc.).
REVIEWED 11/2018 2
PLYMOUTH PARKS AND RECREATION FEE & REVENUE POLICY
MANAGER SUPERVISOR EMPLOYEE
RESPONSIBILITIES RESPONSIBILITIES••
Ensure that all employees under Advise all employees of this Adhere to the policy.
his/her jurisdiction are aware of policy.
this policy.
Ensure that supervisors in his/her Ensure that employees follow this Follow the policy.
section enforce this policy. policy.
Issue warnings or initiate Ask for additional training if
disciplinary action as needed to needed.
ensure employee compliance.
CAPRA 5.1.1 REVIEWED 11/2018
BACHMAN"S-.7-.
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Indoor Farmers Market
at Bachman's Plymouth!
Shop local goods
in the warmth
of the greenhouse.
9:00 am - 1:30 pm
Bachman's Plymouth
10050 Sixth Ave. N., Plymouth, MN 55441
763) 541-11881 Bachmans.com
Sunday, November 10, 2018
Saturday, January 12, 2019
Saturday, February 9, 2019
Saturday, March 9, 2019
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SPONSORE
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Renewal -.:..
byAndersen®
WINDOW REPLACEMENT an Andersen Company
11LVA 16""to
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WWW.PLYMOUTHMN.GOV
Allina Health •
ABBOTT •
NORTHWESTER
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FREE COMMUNITY EVENT!
SATURDAY, DECEMBER 8,2-5 PM
Plymouth Creek Park, 3625 Fernbrook Ln
Activities for all ages!
Enjoy the sights, sounds, smells and tastes of the holidays.
Visit Santa, Ms. Claus, the Elves and Reindeer.
Nibble on cookies and listen to tales of Christmases past.
Enjoy hay rides as sleigh bells ring.
Prism Toy Drive / No registration required
Sponsored by the City of Plymouth and Plymouth Historical Society
rtup), Plymouth Parks & Recreation
763-509-5200 1 plymouthmn.gov
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AllinaHealth
Sponsored by ABBOTT
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NORTHWESTERN lbank
WESTHEALTH