HomeMy WebLinkAboutCity Council Minutes 09-25-2018Adopted Minutes
Regular City Council Meeting
September 25, 2018
Mayor Slavik called a Regular Meeting of the Plymouth City Council to order at 7:00 p.m. in the
Council Chambers of City Hall, 3400 Plymouth Boulevard, on September 25, 2018.
COUNCIL PRESENT: Mayor Slavik, Councilmembers Willis, Carroll, Johnson, Wosje, Davis,
Prom.
COUNCIL ABSENT: None.
STAFF PRESENT: Public Safety Director Goldstein, Community Development Director
Juetten, Fire Chief Coppa, Public Works Director Thompson, Deputy Police Chief Plekkenpol,
Police Officer Buske, Streets and Utilities Manager Paumen, Recreation Manager Hemp,
Volunteer Coordinator Maas, City Attorney Knutson, and City Clerk Engdahl.
Plymouth Forum
There was no one present to address the Council.
Presentations and Public Information Announcements
(4.01) Recognition of Police Officer Mike Buske for 33 Years of Service to the City of
Plymouth
Public Safety Director Goldstein and the Council recognized Police Officer Mike Buske for his
33 years of service to the City.
(4.02) Recognition of Deputy Police Chief Dan Plekkenpol on 30 Years of Service to the
City of Plymouth
Public Safety Director Goldstein and the Council recognized Deputy Police Chief Dan
Plekkenpol for his 30 years of service to the City.
(4.03) Announcement of Firefighters 14th Annual 5k Run/Walk and Kids Fun Run on
September 29
Fire Chief Coppa and Firefighter Marti announced the Firefighters 14th annual 5k run/walk and
kids fun run on September 29.
(4.04) Acceptance of Donations from Plymouth Crime and Fire Prevention Fund
Adopted Minutes Page 1 of 6 Regular Meeting of September 25, 2018
Mayor Slavik noted this item is removed from the agenda as the donations will be accepted later
this year.
(4.05) Volunteer Satisfaction Survey in Celebration of 25th Anniversary of Volunteer
Program
Volunteer Coordinator Maas and volunteer Bilquis Kahn presented the recent volunteer
satisfaction survey.
Approval of Agenda
A report on the City Manager's Evaluation was added under General Business as item No. 8.03.
Motion was made by Councilmember Johnson, and seconded by Councilmember Wosje, to
approve amended thea eg nda. With all members voting in favor, the motion carried.
Consent Agenda
Item No. 6.09 was removed from the Consent Agenda and placed under General Business as No.
8.005.
Motion was made by Councilmember Prom, and seconded by Councilmember Willis, to adopt
the Consent Agenda that included the followingitems:
tems:
(6.01) Council Meeting minutes from Special and Meetings of September 11, 2018.
(6.02) Resolution Approving Disbursements ending September 15, 2018 (Res2018-315).
(6.03) Resolution Approving Plans and Specifications and Ordering the Advertisement for bids
for the Neighborhood Drainage Improvements Project (18015 — Res2018-316).
(6.04) Resolution Approving Plans and Specifications and Ordering the Advertisement for Bids
and Enter into a Cooperative Agreement with the Elm Creek Watershed Management
Commission for the Elm Creek Stream Restoration Project (18011 — Res2018-317).
(6.05) Resolution Awarding Contract for the Greentree Lift Station Improvements (150001 —
Res2018-318).
(6.06) Resolution Approving Request by the Plymouth Firefighters Relief Association to
increase Ratified Firefighter Pension Benefits (Res2018-319).
(6.07) Ordinance Amending Various Chapters of the City Code (Ord2018-18) and a Resolution
Approving Summary Publication of Ordinance No. 2018-18 (Res2018-320).
Adopted Minutes Page 2 of 6 Regular Meeting of September 25, 2018
(6.08) Resolution Approving Supplemental Agreement with Union Pacific Railroad Company
for the 15th Avenue and Highway 55 utility improvement (WR 160003 — Res2018-321).
(6.09) (This item was removed from the Consent Agenda and placed under General Business as
item No. 8.005).
(6.10) Resolution Approving Purchase of Remote Speaker Microphones (Res2018-322).
With all members voting in favor, the motion carried.
Public Hearims
(7.01) Public Hearing on Wine and 3.2 Percent Malt Liquor License Applications of Tiger
Sushi, LLC d/b/a Lucky Street, 1400 County Road 101, Unit 1
City Clerk Engdahl reported on the license applications.
Mayor Slavik opened the public hearing.
Mayor Slavik closed the public hearing.
Lisa Edevold, applicant, introduced herself to the Council and reported on her plans for this site
and anticipated opening date.
Motion was made by Councilmember Wosje, and seconded by Councilmember Davis, to adopt a
Resolution Approving Wine and On -Sale 3.2 Percent Malt Liquor License applications of Tiger
Sushi LLC d/b/a Lucky Street, 1400 County Road 101 (Res2018-323). With all members
voting in favor, the motion carried.
(7.02) Public Hearing on Off -Sale Liquor License Application of Hi -Vee, Inc. d/b/a Hy -Vee
Wine & Spirits, 16605 County Road 24, #201
City Clerk Engdahl reported on the license application.
A representative of Hy -Vee stated they are purchasing Cellars Wine and Spirits adjacent to the
grocery store for this use.
Mayor Slavik opened the public hearing.
Mayor Slavik closed the public hearing.
Motion was made by Councilmember Willis and seconded by Councilmember Johnson, to adopt
a Resolution Approving Off -Sale Liquor License Application of Hy -Vee, Inc. d/b/a Hy -Vee
Adopted Minutes Page 3 of 6 Regular Meeting of September 25, 2018
Wine & Spirits, 16605 County Road 24, #201. With all members voting in favor, the motion
carried.
(7.03) Public Hearing for Certification of Delinquent Utility Accounts, False Alarms, Tree
Removals, and Weed Eradication Charges
Public Works Director Thompson presented this item.
Mayor Slavik opened the public hearing.
Wallace Belcher, 2760 Kirkwood Lane, indicated that his water meter was damaged due to super
cold water being pumped when it was below zero. He stated he's disputing the radio -read meter
surcharge fee.
Youqing Yang, 16945 56th Avenue North, stated that he's unsure why he received a delinquency
notification.
Mayor Slavik closed the public hearing.
Public Works Director Thompson stated in response to Mr. Belcher's concern, Mr. Belcher
didn't upgrade his water meter. Therefore, a monthly charge is incurred when staff needs to
manually read his meter. He stated he would meet with Mr. Belcher and Mr. Yang regarding
their concerns.
Motion was made by Councilmember Willis, and seconded by Councilmember Prom, to adopt a
Resolution Approving Certification to the County for Delinquent Utility Accounts, False Alarms,
Tree Removal, and Weed Eradication Charges (Res2018-325). With all members voting in
favor, the motion carried.
General Business
(8.005) Site Plan for Property located along the East Side of Vicksburg Lane between 36th
Avenue and 37th Avenue (Adsit Architecture and Planning — 2018062)
Mina Adsit, architect, provided the following responses to questions from the Council:
By request of Councilmember Willis, a stairway from the sidewalk on the north
end could be added. However, permanent structures cannot be constructed in
utility easements, and since the stairs would require footings, she suggested this
be subject to staff's approval.
The meters for gas and electricity will be located in the interior of the buildings,
but they have not gotten to that level of detail as yet.
Motion was made by Councilmember Willis and seconded by Councilmember Johnson, to adopt
a Resolution approving a Site Plan for a New Commercial Building Along the East Side of
Adopted Minutes Page 4 of 6 Regular Meeting of September 25, 2018
Vicksburg Lane Between 36th Avenue and 37th Avenue with the addition of condition 4x
stating "add stairs on the northwest side of the building from the proposed sidewalk along the
building to the existing sidewalk along Vicksburg Lane," condition 4v stating, "any utilities,
meters electrical boxes etc., shall not be located on the Vicksburg, Lane side of the building
(west elevation)," and amending condition 4vi to state, "except for the sidewalk connection from
Vicksburg Lane and footings and stairs near the northwest corner of the property, relocate
retaining walls and sidewalks from any drainage and utility easements" subject to staff's review
and approval (,2018062-Res2018-326). With all members voting in favor but Councilmember
Prom, the motion carried.
(8.01) Ordinance Amending Chapter IV of the City Code Regarding Short Term Rental
Housing
Community Development Director Juetten discussed a proposed ordinance amending the City
Code regarding short term rental housing.
In response to questions from the Council, Community Development Director Juetten provided
the following information:
• Similar to long-term rentals, owners renting a housing unit on a short-term basis
would be required to have a rental license.
• Similar to other City Code violations, enforcement is done on a complaint basis.
• Enforcement of a rental license violation complaint is to investigate the complaint, if
a violation is determined, give the owner 10 days to correct the violation. If not
corrected within the 10 days, the issue is turned over to the City Attorney for
prosecution.
• The current rental license ordinance does not have a monetary penalty for a violation.
However, the Council does have the right to suspend, revoke or place an owner on
probation. The time period of the determined action is at the discretion of the
Council.
• The City has not requested recovery of code enforcement costs.
• Staff estimates the City has between five and ten short-term rentals at this time.
• Through a direct mailing, staff will notify owners of any individual unit that currently
has a rental license of the draft short-term rental provisions.
• A general notification will also be placed in an upcoming newsletter and on social
media.
The Council stated while this ordinance could be difficult to enforce, it would be a tool the City
could use to control the short-term rentals. There could possibly be a stipulation for rental
license holders to notify the City when the home is being rented for this use in order to allow
better enforcement.
The Council discussed the current fee for a rental license which is $150 for a three-year license.
There was interest in either increasing that fee or imposing sanctions or a penalty grid for
violations due to the costs to enforce the ordinance.
Adopted Minutes Page 5 of 6 Regular Meeting of September 25, 2018
The Council discussed options and suggestions to change short-term rental fees and other factors.
City Attorney Knutson provided clarification regarding setting annual license fees.
The Council directed staff to look at fees, including annual license fees, a penalty grid,
methodology for enforcement, and sanctions for violations, etc. that could be considered.
(8.02) Amendments to Snow and Ice Management Policy
Streets and Utilities Manager Paumen discussed the proposed snow and ice management policy
and procedures for the 2018-2019 year and goals for the 2018-2020 snow season. He noted that
the threshold for plowing snow in the City will go from 2.5 inches to 2.0 inches.
The Council voiced their support for the amendments to the snow and ice management policy,
priorities for plowing the main roads, trails, and cul-de-sacs, and lowering the threshold to 2.0
inches. The Council suggested coordination between the City and the County for plowing of
City trails that abut County roads.
Motion was made by Councilmember Prom, and seconded by Councilmember Johnson, to adopt
a Resolution Approving Revisions to Snow and Ice Management Policy (Res -2018-327),
Ordinance Amending Section 1310 of the City Code Concerning Snow Emergencies (Ord2018-
19)and a Resolution Approving Summary Publication of Ordinance No. 2018-19 (Res2018-
328). With all members voting in favor, the motion carried.
(8.03) Report on the City Manager's Evaluation
Mayor Slavik reported that the Council met in closed session on September 11, 2018 to evaluate
the City Manager's performance for July 2017 through July 2018. She provided a summary of
that evaluation and thanked him for his hard work and the improvements he has made for the
community.
Reports and Staff Recommendations
There were no reports and staff recommendations.
Adiournment
Mayor Slavik adjourned the meeting at 9:23 p.
Sandra R. Engdahl, Oy Clerk
Adopted Minutes Page 6 of 6 Regular Meeting of September 25, 2018