HomeMy WebLinkAboutCity Council Minutes 06-12-2018Adopted Minutes
Regular City Council Meeting
June 12, 2018
Mayor Slavik called a Regular Meeting of the Plymouth City Council to order at 7:10 p.m. in the
Council Chambers of City Hall, 3400 Plymouth Boulevard, on June 12, 2018.
COUNCIL PRESENT: Mayor Slavik, Councilmembers Willis, Carroll, Johnson, Wosje, Davis,
Prom.
COUNCIL ABSENT: None.
STAFF PRESENT: City Manager Callister, Administrative Services Director Hokkanen,
Community Development Director Juetten, Economic Development Manager Landhauser, Park
and Recreation Director Evans, Deputy Park and Recreation Director Northway, Public Works
Director Thompson, Public Safety Director Goldstein, Assistant City Engineer Payne, City
Forester Buck, City Attorney Knutson, and City Clerk Engdahl.
Plymouth Forum
Judy Luedke, 17910 County Road 47, expressed her frustrations regarding an adjacent
development to her property and issues that remain unsolved.
Mayor Slavik requested staff provide a report to the Council the issues expressed by Mrs.
Luedke. She also requested staff discuss with Mrs. Luedke the City's involvement with the
development.
David Denniston, 3225 Vicksburg Lane, owner of Massage Envy, expressed frustrations
regarding the application process for massage therapists and how it presents issues for immediate
hiring of applicants. He presented some specific areas that make immediate hiring difficult and
offered solutions. Specifically, he requested the City begin the criminal background
investigation when an application is submitted even though two required materials (certified
transcript or diploma and results of the employer's national criminal background investigation)
wouldn't be attached with the application.
Mayor Slavik supported staff's position with the current application process. She requested Mr.
Denniston to meet with staff to discuss his concerns and possible solutions.
Mr. Denniston clarified that he didn't imply the applicant would start their job before the
background check was complete, but that the application process could begin prior to receiving
the results of the employer's national criminal background check.
Adopted Minutes Page 1 of 6 Regular Meeting of June 12, 2018
Presentations and Public Information Announcements
(4.01) Announcement of Music in Plymouth and 5k Run
Barbara Willis, Mele Willis, and Kris St. Martin from the Plymouth Civic League announced
this year's Music in Plymouth and 5k run.
(4.02) Acceptance of Donation from the Plymouth Rotary Club for the Rotary Tree Walk
Jason Cardwell from the Plymouth Rotary Club thanked the City for working with them on the
Rotary Tree Walk that was held on June 2 at Lake Camelot Park. He presented Mayor Slavik
with a donation from the event.
Motion was made by Councilmember Willis, and seconded by Councilmember Prom, to accept
the donation from the Plymouth Rotary Club for the Rotary Tree Walk. With all members
voting in favor, the motion carried.
ADDroval of Agenda
By request of Councilmember Johnson, an announcement regarding serving on policy
committees for Metro Cities and League of Minnesota Policy Committee was added to the
agenda as item No. 8.02 under General Business.
Motion was made by Councilmember Wosje, and seconded by Councilmember Johnson, to
approve the amended agenda. With all members voting in favor, the motion carried.
Consent Aeenda
Motion was made by Councilmember Johnson, and seconded by Councilmember Willis, to adopt
the Consent Agenda that included the followingitems:
tems:
(6.01) Council Meeting minutes from Special and Regular Meetings of May 22, 2018.
(6.02) Resolution Approving Disbursements ending June 2, 2018 (Res2018-207).
(6.03) Resolution Accepting Community Partnership Grant from CenterPoint Energy (Res2018-
208).
(6.04) Resolution Approving the Wetland Replacement Plan for the Kilmer Park Street
Reconstruction Project (ST189001.001 - Res2018-209).
(6.05) Resolution Awarding the Contract for the 2019 Mill and Overlay Utility Maintenance
Project (ST199004.001 - Res2018-210).
Adopted Minutes Page 2 of 6 Regular Meeting of June 12, 2018
(6.06) Resolution Approving Acquisition of Permanent Easement for Street, Drainage and
Utility Purposes for the State Highway 55 Frontage Road Reconstruction Project (13002-
Res2018-211).
(6.07) Resolution Approving Request to Deny Access to Ferndale Road North for Chris Cota
for Property located at 515 Alvarado Lane North (2018041 - Res2018-212).
(6.08) Resolution Approving an Encroachment Agreement for a Sign and Light Poles on
Property located at 18405 Old Rockford Road (Res2018-213).
(6.09) Resolution Approving Conditional Use Permit for Jim Holmlund for Beautiful Savior
Lutheran Church for Property located at 5005 Northwest Boulevard (2017100 - Res2018-214).
(6.10) Resolution Adopting Assessments for Water and Sanitary Sewer for ISD 284 Elementary
School (2018004 - Res2018-215).
(6.11) Resolution Approving Final Plat and Development Contract for "Plymouth Reserve" for
Property located North of the CP Rail Line and East of Vicksburg Lane (2017105-F - Res2018-
216) and Resolution Adopting Assessments for Water and Sanitary Sewer for Plymouth Reserve
(2017105 - Res2018-217).
(6.12) Resolution Approving One -Year Extension of the Preliminary Plat Approval for
"Avonlea Place" (2015032 - Res2018-218).
With all members voting in favor, the motion carried.
Public Hearings
(7.01) Public Improvement and Special Assessment Hearing and Award the Contract for
the Troy Lane Reconstruction Project (ST180002)
Assistant City Engineer Payne reported on this project.
In response to questions from the Council, Assistant City Engineer Payne and Public Works
Director Thompson provided the following information:
• The portion of the roadway leading up to County Road 47 was reconstructed in 2017 and
proposed reconstruction will match construction limits.
• Troy Lane has been realigned with County Road 47.
• The properties that are proposed to be assessed either have direct access to Troy Lane or
are proposed to be included in development or future development.
• The timing of developments to the east has determined whether or not they were included
in the collection of street fees for this project.
Adopted Minutes Page 3 of 6 Regular Meeting of June 12, 2018
• The properties noted in red on the project area map are not in any development scenario
at this point and range in size from a couple acres up to five acres.
Mayor Slavik opened the public hearing.
Mayor Slavik closed the public hearing.
Motion was made by Councilmember Johnson, and seconded by Councilmember Willis, to adopt
Resolution Ordering, Improvement for the Troy Lane Reconstruction Project (ST180002-
Res2018-219), Resolution Adopting Assessments for the Troy Lane Reconstruction Project
(ST 180002 - Res2018-220), and a Resolution Awarding Contract for the Troy Lane
Reconstruction Project (ST180002 - Res2018-220. With all members voting in favor, the
motion carried.
General Business
(8.01) Emerald Ash Borer Management Plan Initiatives
City Forester Buck provided a report on the City's Emerald Ash Borer Management Plan
initiatives (EAB). He estimated that in the next five years, Plymouth will likely see an explosion
of EAB infestation, and he provided options for treatment, including treating trees, removing
trees, or doing nothing. He also explained what is currently being done as far as treatments and
explained residents can look for a tag on their trees to see if their trees have been treated. He
explained that treatment corresponds to the EAB life cycle and explained the proposed
Preemptive Boulevard Removal Program and mentioned that he has applied for a grant to cover
the bare root tree and water bag cost.
In response to questions from the Council, City Forester Buck provided the following
information:
• On the boulevards, there are approximately 900 trees that would be treated, 437 that will
be removed, and another 400 or so trees from one- to five -inch.
• EAB has not been found on the west side of I-494 as yet but stated that there were two
sites identified in Maple Grove in the last two years. He stated that the insect is there
three to four years before it becomes noticeable.
• It is estimated that in the next 10 years staff will be dealing with infestation all over the
City.
• The $21,000 covers the cost of the tree and the water bag solely. Planting by bare root
trees will be done in-house but may not do all 200 as homeowners may not want a tree
planted in their front yard.
• If the grant money was received, it could be added to the funds the City already has
budgeted in the Tree Preservation Fund.
• It's in the City Code for staff to mark and force removal of infested trees but this is a
preemptive plan to encourage citizens to act before the problem gets to their home.
Adopted Minutes Page 4 of 6 Regular Meeting of June 12, 2018
The program will encourage citizens to remove diseased trees. The City will cover the
$30 replacement tree but not removal.
The contractors removing these trees may dispose of the trees in the City's yard waste
site, but this will not be able to be tracked.
Trees the City removes will be done in the winter time and chipped. This is during the
larvae and pupa stage. The woodchips are hauled to Shakopee and are burned for fuel.
City Forester Buck went on to discuss the costs and that this would be a first come, first serve
program and that likely some citizens will opt to do nothing until removal is forced. He
explained the project costs and that funding is coming from the Tree Preservation Fund.
Motion was made by Councilmember Johnson, and seconded by Councilmember Prom, to adopt
a Resolution Approving Emerald Ash Borer Management Plan Initiatives (Res2018-222). With
all members voting in favor, the motion carried.
(8.02) Metro Cities and League of Minnesota Cities Policy Committees
Councilmember Johnson stated Metro Cities and League of Minnesota Cities are currently
soliciting for members on their policy committees. She encouraged the Council to sign up for a
committee if they're able.
Reuorts and Staff Recommendations
City Manager Callister provided a brief update on the awarding of the bonding bill which
included the Rockford Road bridge.
Public Works Director Thompson provided an update on the Rockford Road Bridge project. He
described feedback from the public regarding options for interchange and stated that most
preferred the traditional diamond interchange. He explained that the City is meeting with
MNDOT to determine the construction delivery year and that he is confident this project will
move forward quickly. He stated he requested that the City be in control of timeline decisions
and will have a meeting regarding this next week. He stated there will be another open house
later this summer to relay details of the interchange and timeline to the public.
He also reported that the County has agreed to pay for the full cost of replacement of the
retaining walls on County Road 6. He stated the City is delivering the project in-house and the
County is paying for the City's cost to do so.
Lastly, he updated the Council that all the agreements were signed regarding the quiet zone in
Ward 4. He stated Canadian Pacific Rail should deliver this project in fall of 2019.
The Council noted that the next area to focus on is having discussions with the County regarding
County Road 47.
Adopted Minutes Page 5 of 6 Regular Meeting of June 12, 2018
Adiournment
Mayor Slavik adjourned the regular meeting at 8:17 p.m.
andra R. Engdahl, C' Clerk
Adopted Minutes Page 6 of 6 Regular Meeting of June 12, 2018