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Home My WebLink AboutCouncil Information Memorandum 06-14-2018CITY OF PLYMOUTH COUNCIL INFO MEMO June 14, 2018 EVENTS / MEETINGS Planning Commission Agenda for June 20th ...................................................... Page 2 Official City Meeting Calendars .................................................................... Page 3 Tentative List of Agenda Items ..................................................................... Page 6 CORRESPONDENCE 2018 Drop-Off Day Statistics ....................................................................... Page 9 REPORTS & OTHER ARTICLES OF INTEREST Minnesota's Construction Industry Has a Labor Shortage. Here's What It's Doing About It, Minneapolis/St. Paul Business Journal ................................ Page 13 Developers Figuring out What Retail Will Be, Finance & Commerce ....................... Page 15 Report: Stryker Pursuing Boston Scientific Takeover, Minneapolis/St. Paul Business Journal .......................................... Page 17 Stryker Says It's Not in Talks to Buy Boston Scientific, Star Tribune ....................... Page 18 Page 2 SUN MON TUE WED THU FRI SAT 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 7:00 PM PLANNING COMMISSION MEETING Council Chambers 21 22 23 24 25 26 27 28 29 30 June 2018 3400 Plymouth Boulevard Plymouth, MN 55447 OFFICIAL CITY CALENDAR Phone: 763-509-5000 Fax: 763-509-5060 5:30 PM SPECIAL COUNCIL MEETING TwinWest Update/Budget Goals Medicine Lake Room 7:00 PM REGULAR COUNCIL MEETING Council Chambers 7:00 PM ENVIRONMENTAL QUALITY COMMITTEE MEETING Medicine Lake Room 7:00 PM PARK & REC ADVISORY COMMISSION MEETING Plymouth Creek Center 7:00 PM PLANNING COMMISSION MEETING Council Chambers SUN TUES MON WED THUR FRI SAT CHANGES ARE NOTED IN RED 5:30 PM SPECIAL COUNCIL MEETING State of the Streets in Plymouth Medicine Lake Room 7:00 PM REGULAR COUNCIL MEETING Council Chambers Absentee Voting begins for State Primary Election Page 3 SUN MON TUE WED THU FRI SAT 1 2 3 4 INDEPENDENCE DAY CITY OFFICES CLOSED 5 6 7 8 9 10 11 12 13 14 15 16 17 18 7:00 PM PLANNING COMMISSION MEETING Council Chambers 19 20 21 22 23 24 25 26 27 28 29 30 31 July 2018 3400 Plymouth Boulevard Plymouth, MN 55447 OFFICIAL CITY CALENDAR Phone: 763-509-5000 Fax: 763-509-5060 7:00 PM ENVIRONMENTAL QUALITY COMMITTEE MEETING Medicine Lake Room CITY COUNCIL FILINGS OPEN Mayor, At Large, Ward 2 and Ward 4 SUN TUES MON WED THUR FRI SAT 7:00 PM HOUSING AND REDEVELOPMENT AUTHORITY MEETING Medicine Lake Room 5:30 PM - 10:30 PM Music in Plymouth Hilde Performance Center 5:30 PM SPECIAL COUNCIL MEETING Economic Development Strategic Planning Medicine Lake Room 7:00 PM REGULAR COUNCIL MEETING Council Chambers Page 4 SUN MON TUE WED THU FRI SAT 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 5:30 PM SPECIAL COUNCIL MEETING Budget and CIP Medicine Lake Room 7:00 PM REGULAR COUNCIL MEETING Council Chambers 29 30 31 August 2018 3400 Plymouth Boulevard Plymouth, MN 55447 OFFICIAL CITY CALENDAR Phone: 763-509-5000 Fax: 763-509-5060 7:00 PM PLANNING COMMISSION MEETING Council Chambers 7:00 PM ENVIRONMENTAL QUALITY COMMITTEE MEETING Medicine Lake Room 7:00 PM PLANNING COMMISSION MEETING Council Chambers 7:00 PM HOUSING AND REDEVELOPMENT AUTHORITY MEETING Medicine Lake Room SUN TUES MON WED THUR FRI SAT 5:30 PM SPECIAL COUNCIL MEETING Budget and CIP Medicine Lake Room CHANGES ARE NOTED IN RED 6:00 PM - 9:00 PM Kids Fest Hilde Performance Center PRIMARY ELECTION Polls Open 7:00 AM to 8:00 PM 10:00 AM-3:00 PM ABSENTEE/DIRECT BALLOTING 8:00 AM-5:00 PM ABSENTEE/DIRECT BALLOTING 5:00 PM CITY COUNCIL FILINGS CLOSE 5:00 PM CITY COUNCIL FILINGS DEADLINE TO WITHDRAW Page 5 Tentative Schedule for City Council Agenda Items June 26, Special, 5:30 p.m. Medicine Lake Room •State of the Streets in Plymouth June 26, Regular, 7:00 p.m. Council Chambers •Consider Reguiding and Sketch Plan for "Greenway North" on property located at 18405, 18515 and 18535 County Road 47, 6035 Troy Lane and 5945 Troy Lane (Pulte Homes of Minnesota – 2018022) (Tabled from May 22, 2018) •Consider Rezoning and Preliminary Plat for “Greenway North” for property located at 18405, 18515 and 18535 County Road 47, 6035 Troy Lane and 5945 Troy Lane (Pulte Homes of Minnesota – 2018033) •Appoint election judges for the 2018 Primary and General Elections •Approve Temporary Liquor License application of Mount Olivet Lutheran Church for an event on August 11 •Approve Amusement License for Moore Productions, LLC d/b/a Plymouth Playhouse, 2705 Annapolis Lane •Approve final payment for Schmidt Lake Storm Water Lift Station project (15004) •Award contract for the Medina Road and Revere Lane Trail Project (PR189001.001 & PR189001.002) •Approve change order and final payment for City Hall remodel project •Approve Preliminary Plat and Final Plat for “Cottonwood Lane Addition” on property west and south of the Cottonwood Lane street segment located south of Highway 55 (Lake West Development, LLC – 2018019) •Approve Preliminary Plat, Final Plat, and Conditional Use Permit for “Elm Creek Place 3rd Addition” on property located north of County Road 47 between Lawndale and Dunkirk Lanes (Wooddale Builders – 2018030) •Approve Reguiding, Rezoning, Site Plan Amendment, and Conditional Use Permit for Plymouth Commons Apartments (Wenck Associates – 2018017) •Approve Site Plan Amendment and Variance for site improvements at 15405 Medina Road (Comlink Midwest LLC – 2018023) •Approve Preliminary plat to allow the two-lot subdivision of a 1.67 acre parcel in the RSF-1 zoning district for property located at 1740 Oakview Lane (LDK Builders, Inc. - 2018027) •Approve Conditional Use Permit for the removal and replace of storage shed at 4710 Holly Lane (Hollydale Golf Course - 2018029) •Approve Conditional Use Permit for construction of two exhaust stacks for two existing emergency stand-by generators for property located at 5905 Trenton Lane (NRG Reliability Solutions – 2018035) •Public improvement and special assessment hearing and award contract for the 2018 Contractor Mill and Overlay project (ST189004.002) •Public improvement and special assessment hearing, award contract, and approve Supplemental Agreement with Kimley-Horn and Associates for the Fernbrook Lane Mill and Overlay Project (ST189003.001) and Schmidt Lake Road at I-494 expansion project (ST180003) •Public hearing on the vacation of the temporary cul-de-sac, driveway and snow plot and utility easements within Plymouth Preserve •Public hearing on the vacation of drainage and utility easements within Elm Creek Place •Transit update Page 6 • Consider Ordinance Amending Chapters IV and X of the City Code concerning business licenses for hospitality accommodations July 24, Special, 5:30 p.m. Medicine Lake Room • Economic Development Strategic Planning July 24, Regular, 7:00 p.m. Council Chambers • Present 2017 Comprehensive Financial Report • Present Certificate of Achievement for Financing Reporting for 2016 • Oaths of Office for Police Officers Glenn Gerads and Danielle Walbridge • Update on the community engagement process for the Plymouth Creek Center • Approve increase to competitive bidding threshold and purchasing limit August 21, Special, 5:30 p.m. Medicine Lake Room • Budget and CIP • If necessary, conduct regular meeting at 7 p.m. and then recess back to study session August 28, Special, 5:30 p.m. Medicine Lake Room • Budget and CIP August 28, Regular, 7:00 p.m. Council Chambers September 4, Special, 6:00 p.m. Medicine Lake Room (if needed) • Budget and CIP September 11, Special, 5:30 p.m. Medicine Lake Room • Use of drones by City staff September 11, Regular, 7:00 p.m. Council Chambers • City Manager’s 2018 Financial Overview • Consider 2019 proposed budget, preliminary general property tax levy, HRA levy and setting budget public hearing date September 25, Regular, 7:00 p.m. Council Chambers October 9, Regular, 7:00 p.m. Council Chambers October 23, Regular, 7:00 p.m. Council Chambers November 13, Special, 5:30 p.m. Medicine Lake Room (if needed) • Budget and CIP November 13, Regular, 7:00 p.m. Council Chambers • Canvass 2018 General Election results November 27, Regular, 7:00 p.m. Council Chambers December 11, Regular, 7:00 p.m. Council Chambers • Recognize Police Citizen Academy graduates • Public hearing on 2019 budget, general property tax levy, HRA levy, and 2019-2023 Capital Improvement Program Page 7 BUDGET PROCESS Budget Calendar 2018-2019 Biennial Budget Preparation & 5-yr Capital Improvement Plan Date Category Description April 23, 2018 Budget Departments receive budget instruction June 12, 2018 Budget Council Study Session – Budget Goals April – June 2018 Budget Departments prepare budgets May 7, 2018 Budget Personnel changes submitted to HR June 11, 2018 Budget Budgets submitted to Finance July 9 – July 13, 2018 Budget Department meetings August 10, 2017 Budget Council receives budget materials for upcoming meeting August 21, 2018 Budget & CIP Council study session (Budget & CIP meeting #1) August 28, 2018 Budget & CIP Council Study Session (Budget & CIP meeting #2) Council Regular Session (Financial Overview) September 4, 2018 Budget & CIP Council Study Session (Budget meeting #3) (if needed) September 11, 2018 Budget Council adopts preliminary levies & budget (Budget meeting #4) October 3, 2018 CIP Planning Commission public hearing November 13, 2018 Budget Council Study Session (Budget meeting #5) (If needed) December 11, 2018 Budget & CIP Budget Public Hearing, CIP, Budget & Levy Adoption December 26, 2018 Budget Levy is certified with Hennepin County Page 8 Drop-Off Day is an opportunity for all residents to dispose of unwanted items with the goals of preventing illegal dumping and providing education on proper disposal of waste items and facilitating environmental awareness. Drop Off Day is promoted in a number of ways including Facebook where we received nearly 6,700 impressions. The 2018 Drop-Off Day was held on April 21st from 7:30am to 12:30pm. One week earlier, a blizzard dropped over 18” of fresh snow on the site. Crews worked diligently during the week to successfully clear the site for the Drop-Off Day event. The traffic flow and layout were changed from 2017 to 2018 to improve efficiency and to provide for two lanes to unload vehicles. There was no charge to drop off paper, bicycles, batteries, bulbs, or textiles. A fee of $20 per vehicle load was charged to drop off electronics, mattresses, metal, municipal solid waste (MSW), construction and demolition (C&D) debris, and tires, which was the same pricing as 2017. 950 vehicles attended the event which is a 4.1% increase over 2017 and a 30.4% increase over 2016. Further, there was an 8% reduction in patrons in the free line, and an 11% increase in patrons in the disposal/$20 pay line. On average, a vehicle exited the site every 20 seconds for 5 hours. Staff has reviewed feedback from residents on the event. It appears that in general, the wait time in 2018 was reduced by about 30 minutes in the disposal line from 1.5-2 hours to 1-1.5 hours despite an 11% increase in disposal line patrons. The wait peaked with approximately 250 vehicles in line at one time. There was an increase in the wait time for the free line as vehicles stacked past the point at which patrons only using the free area were to be re-directed out of the main line. Staff annually reviews the event and considers feedback from residents and staff while considering how to improve the event in 2019. Feedback received during and after the event was overwhelmingly positive. Staff did receive several comments requesting improved access and reduced wait times for paper shredding. Consideration is always given to changing the event layout, hosting more than one event annually, increasing the duration of the event and costs, finding an alternate location, and hosting a drop off for free items at a separate location. Memorandum To: CIM From: Derek Asche, Water Resources Manager Date: June 14, 2018 Item: 2018 Drop-Off Day Statistics Page 9 2018 Drop-Off Day Summary Saturday, April 21, 2018, 7:30 a.m. to 12:30 p.m. Weather Cloudy, 38 degrees. Vehicles 2018 2017 2016 2015 Free Line 1 311 337 128 266 Disposal Line 639 576 533 370 Total Vehicles 950 913 661 663 Drop-Off Day Actual Costs 2015-2018 Revenue 2018 2017 2016 2015 Receipts $12,670.00 $11,520.00 $7,995.00 $7,500.00 Steel Recycling $0.00 $429.25 $418.95 $0 Total Revenue $12,670.00 $11,949.25 $8,413.95 $7,500.00 Expenses 1 Appliance recycling $2,994.00 $1,700.00 $1,549.00 $1,173.00 Bank and credit card fees $6.00* $5.39 $131.34 0 Electronics recycling $9,527.90 $9,631.20 $7,257.50 $2,227.53 Food for workers $147.00 (Cub) $344.84 $472.89 $656.58 Labor & benefits $6,088.74 $4,437.82 $6,433.95 $9,951.71 Mattresses recycling $3,305.00 $2,920.00 $1,390.00 $1,150.00 Metal recycling $0.00 $350.00 0 $450.00 MSW and C & D disposal $15,003.80 $13,051.04 $7,092.06 $3,537.51 Paper shredding $2,025.00 $1,200.00 $600.00 0 Print & mail City newsletters $0.00 0 $1,273.50 $1,437.50 Supplies $71.59 0 $92.82 $428.30 Tire recycling $979.75 $508.85 $158.30 $114.65 Total Expenses $40,148.78 $34,149.14 $26,292.03 $21,126.78 Revenue Less Expenses -$27,478.78 -$22,199.89 -$17,878.08 -$13,626.78 *ESTIMATED Page 10 Material Collected 2018 2017 2016 2015 Appliances 178 229 181 115 Batteries -households (gallons) 75 240 144 60 Batteries - vehicles 60 103 45 5 Bicycles and parts 55 87 53 88 Bulbs 2,882 1,086 1,778 1,651 Donated goods (pounds) 0 0 1,500 3,991 Electronics (pounds) 34,245 39,119 25,680 7,789 Mattresses and box springs 151 129 62 46 Metal (tons) 7.32 10.10 3.99 8.42 Municipal Solid Waste (MSW) & Construction and Demolition (C&D) (tons) 49.05* 53.02 44.83 18.38 Paper shredded (pounds) 24,407 16,511 6,594 5,436 Textiles (pounds) 2,069 2,776 0 0 Tires 341 174 101 48 *Includes 34.05 tons MSW & C&D + an estimated 15 tons of Bulky Items Materials above are measured by item (i.e. 229 appliances), unless otherwise noted parenthetically. Other notes: • Appliances are estimated at 95 pounds per appliance. • Vehicle batteries are estimated at 40 pounds each. Page 11 Page 12 Page 13 Page 14 Page 15 Page 16 Page 17 Page 18