HomeMy WebLinkAboutPlanning Commission Minutes 04-18-2018Approved Minutes 1 of 3 Meeting of April 18, 2018
Approved Minutes
Planning Commission Meeting
April 18, 2018
MEMBERS PRESENT: Chair Marc Anderson, Commissioners Bryan Oakley, Donovan Saba,
Julie Witt, David Witte and Kira Vanderlan
MEMBERS ABSENT: Justin Markell
STAFF PRESENT: Planning Manager Barbara Thomson and Senior Planner Lori Sommers
OTHERS PRESENT: Councilmember Ned Carroll
1. CALL TO ORDER - 7:00 P.M.
2. PLEDGE OF ALLEGIANCE
3. PUBLIC FORUM
4. APPROVAL OF AGENDA
MOTION by Commissioner Vanderlan, seconded by Commissioner Witte, to approve the April
18, 2018 Planning Commission Agenda. Vote. 6 Ayes. MOTION approved.
5. CONSENT AGENDA
A. APPROVAL OF THE APRIL 4, 2018 PLANNING COMMISSION MEETING
MINUTES
MOTION by Commissioner Witte, seconded by Commissioner Vanderlan, to approve the consent
agenda. Vote. 6 Ayes. MOTION approved.
6. PUBLIC HEARINGS
A. RYAN COMPANIES US INC. (2018015)
Chair Anderson introduced the request by Ryan Companies US Inc. for a site plan amendment,
conditional use permit and variance to allow construction of a 2,100 square foot coffee shop with
drive-through on property located at 4090 Annapolis Lane.
Senior Planner Sommers gave an overview of the staff report.
Commissioner Witt stated that the applicant will need to dig out the tanks and pumps and asked
if the city will check for leakage and who will be responsible for soil monitoring.
5A
Approved Minutes 2 of 3 Meeting of April 18, 2018
Planning Manager Thomson replied that the PCA will monitor the site. She stated that there has
not been an issue lately with the tanks after removal because of the way the tanks are now
constructed. She noted that if there is contamination, mitigation woul d occur.
Chair Anderson stated that there is a variance in this request, but the previous use was a gas
station, which he would also consider a "drive through" use.
Planning Manager Thomson replied that there is an issue of timing and different regulations
being in place.
Chair Anderson noted that many times there are cross easements for these types of development
to allow cross over use between sites. He asked if there are cross easements in place for this
development.
Senior Planner Sommers replied that there is an existing easement, and the applicant will be
required to maintain that cross access easement. She identified the easement locations for
utilities and cross access.
Chair Anderson referenced the landscaping plan and asked if staff is satisfied with the initial
landscaping and screening that will be provided, noting that often there is a length of time
needed for the landscaping to become established.
Senior Planner Sommers identified trees and landscaping already in place and noted that the
applicant will be adding landscaping as well.
Chair Anderson introduced Patrick Daly, representing the applicant, who stated that they are
seeking the necessary ap provals for a coffee shop. He stated that they believe that this will be an
improvement from the existing condition of the property. He noted that they held a voluntary
neighborhood meeting at the property the previous week, but there were no attendees.
Commissioner Oakley asked if there has been an environmental assessment of the site and
whether remediation will be needed.
Mr. Daly confirmed that phase one and two assessments have been completed and the results
were below the level where mitigation is required. He stated that the current owner is
responsible to remove the tanks and ensure that the site is in sufficient condi tion to change
ownership. He confirmed that as the buyer they will be part of the process.
Chair Anderson asked if there has been a user secured for the site.
Mr. Daly confirmed that they do have a user secured that is a national household name. He
stated they are close to finalizing the terms of the lease and does not want to disclose the details
until the agreement has been completed.
Chair Anderson asked the percentage of sales that occur through the drive -through compared to
the inside.
Approved Minutes 3 of 3 Meeting of April 18, 2018
Mr. Daly stated that he was unsure of that ratio.
Chair Anderson opened the public hearing and closed the public hearing as there was no one
present requesting to speak on the item.
Chair Anderson stated that he does not anticipate increased traffic compared to the previous gas
stations use.
Commissioner Witte asked since they can't serve alcohol from the drive -through, whether they
can they sell it inside the store.
Senior Planner Sommers replied that she was unaware of plans for inside the store.
MOTION by Commissioner Oakley, seconded by Commissioner Vanderlan, to approve the
request by Ryan Companies US Inc. for a site plan amendment, conditional use permit and
variance to allow construction of a 2,100 square foot coffee shop with drive-through on property
located at 4090 Annapolis Lane. Vote. 6 Ayes. MOTION approved.
7. NEW BUSINESS
8. ADJOURNMENT
MOTION by Chair Anderson, with no objection, to adjourn the meeting at 7:23 P.M.