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City Council Packet 04-24-2018
(RECAP AGENDA) CITY OF PLYMOUTH AGENDA REGULAR COUNCIL MEETING APRIL 24, 2018, 7:00 p.m. 1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE 2. ROLL CALL 3. PLYMOUTH FORUM Individuals may address the Council about any item not contained on the regular agenda. A maximum of 15 minutes is allotted for the Forum. If the full 15 minutes are not needed for the Forum, the City Council will continue with the agenda. The City Council will take no official action on items discussed at the Forum, with the exception of referral to staff or Commission for future report. 4. PRESENTATIONS AND PUBLIC INFORMATION ANNOUNCEMENTS 4.01 Announce Plymouth Crime and Fire Prevention Fund's Waffle Breakfast on May 6 at Fire Station III (Fire Chief Rodger Coppa) 5. APPROVE AGENDA—Councilmembers may add items to the agenda including items contained in the Council Information Memorandum for discussion purposes or staff direction only. The Council will not normally take official action on items added to the agenda. 6. CONSENT AGENDA—These items are considered to be routine and will be enacted by one motion. There will be no separate discussion of these items unless a Councilmember or citizen so requests, in which event the item will be removed from the Consent Agenda and placed elsewhere on the agenda. (Approved) 6.01 Approve proposed City Council Minutes 6.02 Approve disbursements (Res2018-151) 6.03 Approve Cooperative Cost Participation Agreement with Hennepin County for the CSAH 9 (Rockford Road) and I-494 Project (ST190003 – Res2018-152) 6.04 Approve payment No. 2 and final for the 2017 Contractor Mill and Overlay Project (ST179004.002 – Res2018-153) Regular Council Meeting 1 of 3 April 24, 2018 7. a 6.05 Approve payment No. 2 and final for the Schmidt Lake Road from Peony Lane to Fernbrook Lane Mill and Overlay Project (ST179002.001 — Res2018-154) 6.06 Order and Accept Preliminary Engineering Report, Order and Accept Plans and Specifications, Call for a Public Hearing, Order Advertisement for Bids, Declare Costs to be Assessed, and Set Assessment Hearing for the 2018 Contractor Mill and Overlay Project (ST189004.002 — Res2018-155, Res2018-156, Res2018- 157, Res2018-158, Res2018-159) 6.07 (This item was removed from the Consent Agenda and placed under General Business as item No. 8.005) 6.08 Approve amended agreement with Allied Waste Services, LLC, d/b/a Republic Services of the Twin Cities — Blaine for municipal recycling services for 2019- 2024 (Res2018-160) 6.09 Approve purchase of Cartegraph Asset/Operations Management software (Res2018-161) 6.10 Approve Temporary Liquor License application for the Plymouth Civic League - Music in Plymouth Endowment Fund for an event on October 4 (Res2018-162) 6.11 Approve amendment to the contract for the Zachary Water Tower rehabilitation (15003 — Res2018-163) 6.12 Adopt Resolution Authorizing the Application for the Metropolitan Council's Tax Base Revitalization Account Grant by Trust Builders and Developers, LLC for property located at 14180-14192 43rd Avenue North (Res2018-164) PUBLIC HEARINGS GENERAL BUSINESS 8.005 Order and Accept Preliminary Engineering Report, Order and Accept Plans and Specifications, Call for a Public Hearing, Order Advertisement for Bids, Declare Costs to be Assessed, and Set Assessment Hearing for the Troy Lane reconstruction project (ST 180002 — Res2018-165, Res2018-166, Res2018-167, Res2018-168, Res2018-169) (Previously item No. 6.07) (Approved) Regular Council Meeting 2 of 3 April 24, 2018 8.01 Consider Rezoning, Preliminary Plat, and Subdivision Code Variance for "The Woods at Taylor Creek" for property located at 5364 and 5370 Vicksburg Lane and Outlot B of Hampton Hills South Plateau (David Hackenmueller and Tim Hidani — 2017110) (Tabled from April 10, 2018) (Tabled to May 8, 2018) 9. REPORTS AND STAFF RECOMMENDATIONS 10. ADJOURNMENT Regular Council Meeting 3 of 3 April 24, 2018 6■OI Proposed Minutes Special Council Meeting April 10, 2018 Mayor Slavik called a Special Meeting of the Plymouth City Council to order at 5.30 p.m. in the Medicine Lake Room of City Hall, 3400 Plymouth Boulevard, on April 10, 2018. COUNCEL PRESENT: Mayor Slavik, Councilmembers Prom, Wosie, Johnson, Wills, Davis, and Carroll. ABSENT: None. STAFF PRESENT: City Manager Callister, Administrative Services Director Hokkanen, Economic Development Manager Landhauser, Community Development Director Juetten, Park and Recreation Director Evans, Public Works Director Thompson, Sergeant Fadden, Captain Johnson, Crime Analyst Gilbert, City Attorney Knutson, and City Clerk Engdahl. Hotel Licensine The Council discussed the draft hotel licensing ordinance and provided feedback to staff. Staff will incorporate the comments and suggestions in the draft ordinance and send back to Council for final review. Staff proposes to meet with hotel owners in May. Future Study Sessions The Council scheduled the following study sessions: • June 12 at 5.30 p.m.: TwinWest update and budget goals • June 26 at 5.30 p.m.: State of the Streets • August 21 at 5.30 p.m.: Budget and CIP (if necessary, conduct a regular meeting at 7:00 p.m. and then recess hack to Study Session) • August 28 at 5.30 p.m.: Budget and CIP • September 4 at 6.00 p.m.. Budget and CIP • November 13 at 5:30 p.m.: Budget and CEP Motion was made by Councilmember Johnson, and seconded by Councilmember Carroll, to authorize Mayor Slavik to attend the Fed Ex Conference. With all members voting in favor, the motion carried. Proposed Minutes 1 of 2 Special Meeting of April 10, 2018 Page Adjournment Mayor Slavik adjourned the Special Meeting at 7:00 p.m. Sandra R. Engdahl, City Clerk Proposed Minutes 2 of 2 Special Meeting of April 10, 2018 Page 2 Proposed Minutes Regular City Council Meeting April 10, 2018 Mayor Slavik called a Regular Meeting of the Plymouth City Council to order at 7:10 p.m. in the Council Chambers of City Hall, 3400 Plymouth Boulevard, on April 10, 2018. COUNCIL PRESENT: Mayor Slavik, Councilmembers Prom, Johnson, Davis, Willis, Wosje, and Carroll. Council Absent: None. Staff Present: City Manager Callister, Administrative Services Director Hokkanen, Economic Development Manager Landhauser, Community Development Director Juetten, Park and Recreation Director Evans, Public Works Director Thompson, Deputy Police Chief Plekkenpol, Design Supervisor Payne, Water Resources Manager Asche, Deputy Fire Chief Dreelan, Finance Manager Bursheim, Supervising Accountant McMackins, Housing Manager Barnes, City Attorney Knutson, and City Clerk Engdahl. Plymouth Forum Tim Peterson, 3235 Wellington Lane, requested the City discontinue the use of private contractors to plow cul-de-sacs. They have experienced repeated substandard performance related to timing and quality of plowing. This is due to the lack of control over the contractors and drivers by City staff. If the Council denies this request, he suggested contractors either be rotated or have all cul-de-sacs be plowed by the same contractors, so residents are treated the same. If the second request is denied, he will include the Council in all communications and complaints he makes to City staff relating to future snow plowing issues. Mayor Slavik stated the Council has requested the Public Works Department look into plowing cul-de-sacs before the next snow plow season begins. She requested staff contact Mr. Peterson when the Council schedules a study session to discuss this topic. The Council requested this be part of a study session since there could be budgetary impacts. Presentations and Public Information Announcements There were no presentations or public information announcements. Proposed Minutes Page 1 of b Regular Meeting of April 10, 2018 Page 3 Approval of Agenda By the request of the applicant, item No. 8.01 was removed from the agenda. Motion was made by Councilmember Prom, and seconded by Councilmember Davis, to approve the amended agenda. With all members voting in favor, the motion carried. Consent Agenda Motion was made by Councilmember Johnson, and seconded by Councilmember Prom, to adopt the Consent Agenda that included the following items: (6.01) Special and Regular Council Meeting minutes of March 27, 2018. (6.02) Resolution Approving Disbursements ending March 31, 2018 (Res2018-142). (6.03) Resolution Approving a Site Plan Amendment and Conditional Use Permit Amendment for Wayne A. Jeske Associates, Inc., for a Building Addition and Parking Expansion at 15870 46th Avenue (2018008 - Res2018-143). (6.04) Resolution Approving a Conditional Use Permit for Wesley Herold and Mike Korf for Property located at 3580 Holly Lane (2018009 - Res2018-144). (6.05) Resolution Approving the Purchase of a New Sewer Jet (Res2018-145). (6.06) Resolution Accepting Utilities for Continual Maintenance for Ferndale Terrace (2014011 - Res2018-146) (6.07) Resolution Supporting the Submission to Hennepin County's Environmental Response Fund Grant on behalf of Trust Builders and Developers, LLC (Res2018-147). (6.08) Resolution Amending Resolution No's. 2018-006, 2018-078, and 2018-122 relating to Funding Sources for Equipment Purchases (Res2018-148). With all members voting in favor, the motion carried. Public Hearings There were no public hearings. General Business (8.01) This item was removed from the agenda. Proposed Minutes Page 2 of 6 Regular Meeting of April 10, 2018 Page 4 (8.02) Site Plan for New Wayzata Elementary School on Property located on County Road 101 North of Creekside Hills 2nd Addition (Wold Architects and Engineers - 2018004) Community Development Director Juetten reported the proposed elementary school will be located at the intersection of 54th Avenue and County Road 101. The site plan meets all Zoning Ordinance requirements, and the design is identical to the existing Meadow Ridge Elementary School. Items of concern discussed at the Planning Commission meeting was whether one access point was sufficient as well as the internal traffic circulation of the site. After further discussion with the bus company, it was determined that the proposed plan is what will work best on the site. The Planning Commission recommends unanimous approval of this application. In response to questions from the Council, Community Development Director Juetten and Public Works Director Thompson provided the following information: ■ The chance for expanding the property in the future will be limited. ■ In working with the County, the City has a limited number of accesses onto County Road 101. ■ The school district is required to contribute to the future construction of signals, and at that time, additional turn lanes may need to be installed. ■ Staff doesn't believe an additional turn lane will be needed turning onto the local road due to the lower traffic volumes and speeds on the residential street. ■ There will be a.m. and p.m. peak times when buses will be turning into the site, but no issues were identified concerning bus traffic turning off County Road 101 into the site. ■ Meadow Ridge Elementary School has an access for emergency vehicles that is closed off by a chain link fence. The proposed plan can provide a similar access if needed. Motion was made by Councilmember Wosie, and seconded by Councilmember Johnson, to adopt a Resolution Approving- a Site Plan for Wold Architects and Engineers for a New Elementary School on County Road 101 North of Creekside Hills 2nd Addition (2018004 — Res2018-149). With all members voting in favor, the motion carried. (8.03) Utility Rate Study and 2018 Rate Structure Finance Manager Bursheim reported on the utility rate study and the proposed increases to utility and franchise fees. Water Resources Manager Asche reported in 2016, staff applied for funding from the Metropolitan Council to assist in conservation efforts for both commercial and residential customers. These funds were used to replace less efficient systems with more efficient practices. Irrigation controllers proved to be a beneficial device in water conservation. Staff plans to promote the same practices and begin a new program that will focus on irrigation controllers for commercial properties. In response to questions from the Council, Water Resources Manager Asche provided the following information: Proposed Minutes Page 3 of b Regular Meeting of April 10, 2018 Page 5 ■ It is possible staff may recommend incorporating irrigation controllers into the building code for new developments. ■ He believes the participation with irrigation controllers was about 75 percent residential and 25 percent commercial. However, the bulk of the gallons of water conserved ends up being commercial. ■ The cost to change out a commercial irrigation system will depend on the size of the site. The larger the site, the more labor intensive it is, and more controllers are needed. However, the actual cost of the device is $200 to $400. The estimated water use savings ranges from 30 to 60 percent and the payback on the investment would depend on many different variables. ■ If this program continues to be successful, staff will have the opportunity to propose real changes in the system to the Council. They are only a couple of years into this and they have an interest in understanding the impact of it on commercial properties. ■ The City has not yet retrofitted its irrigation system but is in the process of doing so. ■ This City is in the third year of this program. It was previously funded through a grant from the Metropolitan Council, but they are on their own this year. It is included in the water resources fund as an educational component. The Council expressed support for this program and inquired if $12,000 was sufficient, if they should designate money toward commercial incentives, and if this should be incorporated as a requirement into the building code. One member of the Council inquired if they are trying to suppress water usage or collect additional revenue. They need to find the balance of suppressing water usage and still fund a system that is aging and in need of these revenues. A discussion was held on the proposed irrigation rates for 2018. Councilmember Willis proposed different rates that would be reflected in a single tier system. This would provide more funds for conservation incentives and moderate the increase of overall water rate increases. It would apply only to outside irrigation that is separately metered. The Council discussed the pros and cons of the proposed water rate systems. One member of the Council expressed concern with having commercial businesses pay more for water. It is used to keep the grass green and the City looking nice and they should not discourage this. Water consumption rates remain stable and there is no need to force people when they can encourage them to naturally conserve. Another member of the Council noted the water fund cash balances are stable through 2026 and they should look at ways to encourage conservation. Peak usage takes place June through September and only 14 percent of residents fall into the third tier during this time. The tier 2 and tier 3 residential blended rate comes out to $2.33 and commercial is paying $2.26. The Council should consider aligning those numbers for a better rate. Finance Manager Bursheim explained the DNR mandates that the City can establish the base rate, the second tier must be 25 percent higher than it, and the third tier must be 50 percent higher. The City's rates reflect a 72 percent increase from the base rate to the third tier. Proposed Minutes Page 4 of 6 Regular Meeting of April 10, 2018 Page 6 Motion was made by Councilmember Prom, and seconded by Councilmember Johnson, to adopt an Ordinance Amending Section 10 15.3 3 of the City Code Concerning Utility Fees (Ord2018- 07), Ordinance Amending Section 1015.19 of the City Code Concerning Water and Sanitary Sewer Permits and Utility Fees Q d2018-08), Ordinance Amending a Gas Energy Franchise Fee on Centerpoint Energy Minnesota Gas ("Centerpoint Energy") for Providing Gas Energy Service within the City of Plymouth, Minnesota (Ord2018-09), Ordinance Amending Franchise Fee for Northern States Power Company, a Minnesota Corporation, D/B/A Xcel Enemy, its Successors and Assigns, for Providing Electric Service within the City of Plymouth, Minnesota (Ord2018- 10), Ordinance Amending Franchise Fee for Wright -Hennepin Cooperative Electric Association, its Successors and Assigns, for Providing Electric Service within the City of Plymouth, Minnesota (Ord2018-11), and a Resolution Approving Summaiy Publication of Ordinance No's. 2018-07,2018-08, 2018-09, 2018-10, 2018-11 (Res2018-150). The Council discussed raising the franchise fee an additional $.06 over what is being recommended as the City would receive $67,000 in additional revenue after one year. These funds would be allocated towards the street reconstruction fund. In response to a question from the Council, Water Resource Manager Asche explained the water rebate program guidelines can be decided by the City. There are many items that could be eligible, but ultimately staff found that irrigation should be the focus. They intend to move forward with the program that promotes irrigation improvement. The Council expressed support for this program and allocating additional money towards it. They discussed having both a residential and commercial category for the program. The Council voted on the motion and with all members voting in favor but Willis, the motion carried. Motion was made by Councilmember Carroll, and seconded by Councilmember Prom, to increase the fiinding in the water conservation program up to $50,000. City Manager Callister noted there is currently $12,000 allocated in the water conservation program. If the Council approves the motion, staff will come back where the additional $38,000 in funding would come from. The Council voted on the motion and with all members voting in favor, the motion carried. The Council directed staff to look into whether they can require new construction to install water conserving devices. Public Works Director Thompson reported on April 17 from 3:30 p.m. to 6.30 p.m. there will be an open house held in the Medicine Lake Room to discuss the County Road 911-494 interchange. Proposed Minutes Page 5 of 6 Regular Meeting of April 10, 2018 Page 7 Reports and Staff Recommendations There were no reports and staff recommendations. Adjournment Mayor Slavik adjourned the meeting at 8.32 p.m. Sandra R. Engdahl, City Clerk Proposed Minutes Page b of b Regular Meeting of April 10, 2018 Page 8 rp)City of Plymouth Adding Quality to Life REGULAR COUNCIL MEETING April 10, 2018 Agenda 6 m O 2 Number: To: Dave Callister, City Manager Prepared by: Gina Nesenson, Finance Clerk Reviewed by: Jodi Bursheim, Finance Manager Item: Approve Disbursements Ending April 14, 2018 1. ACTION REQUESTED: Adopt attached resolution approving the disbursements forthe period ending April 14, 2018. 2. BACKGROUND: Attached is a list of City fund disbursements for the period ending April 14, 2018. 3. BUDGET IMPACT: N/A 4. ATTACHMENTS: Check Registers Resolution Page 1 Invoice Expense Distribution for Period Ended 04/14/18 Council meeting 04/24/18 FUND 100 General Fund 190,608.04 200 Recreation Fund 12,969.14 210 Parker's Lake Cemetery Maint 0.00 220 Transit System Fund 4,953.61 234 Economic Development Fund 0.00 240 Lawful Gambling 0.00 250 Comm Dev Block Grant Fund 9,234.26 254 HRA Section 8 Fund 356.23 254 HAP Check Summary 215,137.88 258 HRA General Fund 2,477.58 300 1998C GO Activity Center 0.00 304 19988 Shenandoah Debt Sery 0.00 305 2004A GO Public Safety 0.00 307 1998A -TI F #7 -SA Rottla n 0.00 308 2005A TIF #1-1 0.00 309 2007A Open Space Series 0.00 310 2009A TIF #7-5A Refund 1998A 0.00 311 20098 AC and FH Refunding 0.00 312 2010A GO Open Space 0.00 314 2012A GO Refunding 2004A 0.00 315 2015A GO Open Space 0.00 400 General Capital Projects Fund 503,751.64 401 Minnesota State Aid Fund 0.00 404 Community Improvement 0.00 405 Park Replacement Fund 0.00 406 Street Reconstruction Fund 5.80 407 Project Administration Fund 0.00 408 Park Construction 1,560.38 409 Capital Improvement Fund 0.00 412 Water Sewer Replace 0.00 413 Improvement Project Construction 76,645.33 414 Shenandoah Administration 0.00 415 Shenandoah Surplus 0.00 417 Project Warranty Repairs 0.00 418 Utility Trunk System Expansion 19.32 420 Water Sewer Construction 0.00 421 ENT -Water Resources Constrctn 207,101.07 422 TIF 7-4 PTP Construction 0.00 423 TIF 7-5 Rottlund (Const) 0.00 424 TIF 7-6 Berkshire 0.00 425 TIF Housing Assistance Program 0.00 426 TIF 7-7 Stonecreek 0.00 427 TIF 1-1 Shops at Plymth Crk 0.00 428 TIF 1-2 Vicksburg Commons 0.00 429 TIF HRA 1-3 Crossroads Station 0.00 430 CON -Open Spaces Series 2007A 0.00 431 CON -2010A Open Space 0.00 432 TIF #7-8 Quest 0.00 500 Water Fund 63,908.84 510 Water Resources Fund 7,969.06 520 Sewer Fund 6,917.94 530 Solid Waste Management Fund 1,465.14 540 Ice Center Fund 59,882.23 550 Field House Fund 3,424.74 600 Central Equipment Fund 36,076.65 610 Public Facilities Fund 21,401.82 620 Information Technology Fund 50,869.69 630 Risk Management Fund 9,990.23 640 Employee Benefits Fund 40,561.88 650 Design Engineering 0.00 660 Resource Planning 1,046.96 800 Investment Trust Fund 58.80 850 Plymouth Town Square 0.00 851 Vicksburg Crossing 0.00 Total Invoice Expense Distribution: 1,528,394.26 Page 2 rCity of Plymouth Check Payment Register 04/01/2018 to 04/14/2018 Check EFT Date Paid: 0410312018 Delta Dental of MN Amount: Inv. 7241134 04/02/2018 Mar'18 Delta Dental Claims/Admin Fees Item Description Mar'18 Delta Dental Claims/Admin Fees Check EFT Date Paid: 04/02/2018 ETS Corp/Electronic Transaction System Amount: Inv. 180331 03/31/2018 Mar'18 P&R credit card fees Item Description Mae 18 P&R credit card fees Check EFT Date Paid: 0410512018 American Express Amount: Inv. 180331 04/06/2018 Mar'18 Admin credit card fees Item Description Mae 18 Admin credit card fees Check EFT Date Paid: 0410512018 Inv. 180331 04/06/2018 Item Description Mar'18 check processing Mar'18 check processing Mar'18 check processing Mar'18 check processing Mar'18 check processing Mar'18 check processing Check EFT Date Paid: 0410512018 Inv. 180331 04/05/2018 Item Description 2.1613.15.18 City Water Bills Check EFT Date Paid:0411012018 Inv. 180331 03/31/2018 Item Description Mae 18 Credit card fees Mae 18 Credit card fees Payment Service Network 1 PSN Mar'18 check processing City of Plymouth 2.1613.15.18 City Water Bills FIS Merchant 1 Metavante Corporation Mar'18 Credit card fees Check EFT Date Paid:0411312018 MN AFSCME Council #5 Inv. 2018-00000089 04/13/2018 DUES MTCE - Maintenance Union Dues* Item Description 04/13/2018 Deduction Maintenance Union Dues 04/13/2018 Deduction Maintenance Union Fair Share 04/13/2018 Deduction CTP Union Dues 04/13/2018 Deduction CTP Union Fair Share 04/13/2018 Deduction CTP Part -Time Union Fair Share 04/13/2018 Deduction AFSCME DUES W/ PEOPLE DEQ Check EFT Date Paid:0411312018 MN Child Support Payment Ctr Inv. 2018-00000090 04/13/2018 CHID SUP% - Child Support Percentage* Item Description 04/13/2018 Deduction Child Support Percentage 04/13/2018 Deduction Child Support 04/13/2018 Deduction Child Support 04/13/2018 Deduction Child Support Check 115665 Date Paid:0410512018 James Ecker Inv. Import - 3914 04/03/2018 Park and Rec Refund Amount: $25,589.44 Total Price $25,589.44 $9,534.09 Total Price $9,534.09 $107.39 Total Price $107.39 $3,604.66 Total Price $3,500.86 $8.10 $4.20 $7.05 $58.80 $25.65 Amount: $8,882.50 Total Price $8,882.50 Amount: $1,351.57 Total Price $99.95 $1,251.62 Amount: $2,814.35 Total Price $1,449.80 $60.06 $862.56 $393.33 $42.15 $6.45 Amount: $1,297.16 Total Price $245.03 $118.13 $161.05 $772.95 Amount: $13.00 Page 1 of 30 PagT/4/2018 Item Description Total Price $13.00 Check 115665 Date Paid:0410512018 ABM Equipment & Supply LLC Amount: $884.38 Inv. 0155327IN 03/14/2018 Unit 5021 - 1 windshield glass kit, COP Auto 2018-08 Item Description Total Price Invoice #0155327-IN, windshield unit 5021. COP Auto 2018-08 $884.38 Check 115667 Date Paid:0410512018 Acacia Architects LLC Amount: $200.00 Inv. 1183 03/30/2018 3.16.18 Consult -Architectural Design Prog- 15330 Gleason Lake Dr Item Description Total Price Architectural Design Program- 15330 Gleason Lake Dr $200.00 Check 115668 Date Paid:0410512018 Acme Tools Amount: $1,740.21 Inv. 5588681 03/01/2018 2 Milwaukee M18 Search Light Kits, 1 battery pk Item Description Total Price 2 Milwaukee M18 Search Light Kits, 1 battery pk $597.00 Inv. 5590820 03/02/2018 3 M18 Milwaukee Search Lights Item Description Total Price 3 M18 Milwaukee Search Lights $297.00 Inv. 5638349 03/28/2018 1 Knob, 1 carriage bolt Item Description Total Price 1 Knob, 1 carriage bolt $2.23 Inv. 5638415 03/28/2018 1 inflator gage, 1 18-20V battery kit, 1 DeWalt 20V combo kit Item Description Total Price Hand Tools $843.98 Check 115669 Date Paid:0410512018 AI's Coffee Company Amount: $354.94 Inv. 127261 03/16/2018 IC Concession coffee resupply Item Description Total Price Open PO-Concession Resale $364.94 Check 115670 Date Paid:0410512018 American Flagpole & Flag Co Amount: $222.00 Inv. 138014 03/12/2018 12-12x18"' Replacement US flags-trucks Item Description Total Price Replacement flags-trucks $222.00 Check 115671 Date Paid:0410512018 Art Spark LLC Amount: $1,270.50 Inv. 339 03/12/2018 1.913.7.18 Abrakadoodle Winter Workshops (33) Item Description Total Price Abrakadoodle Winter Workshops 3.12. 18 $1,270.50 Check 115672 Date Paid:0410512018 Aspen Mills Amount: $3,798.13 Inv. 209963 01/11/2018 1 AM HIVIZ Jacket, 1 Name Tag Leather - M Friske Item Description Total Price Coats- RAD team $193.35 Inv. 209964 01/11/2018 Jacket, Name Tag Leather - R Sheldon Item Description Total Price Uniform Draw Acct $183.35 Inv. 209965 01/11/2018 AM HIVIZ Jacket, name tag leather - D Norman Item Description Total Price Uniform Draw Acct $203.35 Inv. 209966 01/11/2018 1 AM HIVIZ Jacket, 1 Name Tag Leather - S Flores Item Description Total Price Coats- RAD team $193.35 Inv. 209967 01/11/2018 1 AM HIVIZ Jacket, 1 Name Tag Leather - T Page 1 of 30 PagT/11/2018 Peterson Item Description Total Price Coats- RAD team $193.35 Inv. 209968 01/11/2018 1 AM HIVIZ Jacket, 1 Name Tag Leather - R Halverson Item Description Total Price Coats- RAD team $193.35 Inv. 209969 01/11/2018 1 AM HIVIZ Jacket, 1 Name Tag Leather - B Couser Item Description Total Price Coats- RAD team $193.35 Inv. 209970 01/11/2018 1 AM HIVIZ Jacket, 1 Name Tag Leather - C Watne Item Description Total Price Coats- RAD team $193.35 Inv. 209971 01/11/2018 1 AM HIVIZ Jacket, 1 Name Tag Leather - A Nelson Item Description Total Price Coats- RAD team $193.35 Inv. 209972 01/11/2018 1 AM HIVIZ Jacket, 1 Name Tag Leather - J Sobotta Item Description Total Price Coats- RAD team $193.35 Inv. 209973 01/11/2018 1 AM HIVIZ Jacket, 1 Name Tag Leather - J Lankford Item Description Total Price Coats- RAD team $193.35 Inv. 209974 01/11/2018 1 AM HIVIZ Jacket, 1 Name Tag Leather - D Schnuettgen Item Description Total Price Coats- RAD team $203.35 Inv. 210607 01/24/2018 1 Reebok Boot - J Anderson Item Description Total Price Uniform Draw Acct $94.99 Inv. 210608 01/24/2018 1 Name Tag Leather - R Halvorsen Item Description Total Price Uniform Expense $14.85 Inv. 210609 01/24/2018 6 16 MM ID Panels - T Evenson Item Description Total Price Uniform Expense $108.00 Inv. 210610 01/24/2018 1 Name Tag Leather - M Friske Item Description Total Price Coats- RAD team $14.85 Inv. 210611 01/24/2018 1 AM HIVIZ Jacket, 1 Name Tag Leather - R Eickhoff Item Description Total Price Coats- RAD team $193.35 Inv. 210612 01/24/2018 1 AM HIVIZ Jacket, 1 Name Tag Leather - G Jurek Item Description Total Price Coats- RAD team $193.35 Inv. 210613 01/24/2018 1 AM HIVIZ Jacket, 1 Name Tag Leather - A Davis Item Description Total Price Coats- RAD team $193.35 Inv. 213241 03/16/2018 2 UFX Navy Polo w/Logo - J. Gilbert Item Description Total Price Uniform Draw Account $110.70 Page 1 of 30 PagT/,%/2018 Inv. 213242 03/16/2018 1 L Navy Polo Ladies wlLogo, 2 L White Polo Ladies wlLogo-Batula Item Description Total Price Uniform Draw Account $178.05 Inv. 213244 03/16/2018 2 Navy Polo wllogo, 11114 zip fleece, 1 navy pant -B. Olson Item Description Total Price Uniform Draw Account $241.50 Inv. 213245 03/16/2018 1-114 zip fleece, 3 caps, patches, embroidery -P. Kammann Item Description Total Price Uniform Draw Account $124.94 Check 115673 Date Paid:0410512018 Barton Sand & Gravel Co Amount: $9,157.41 Inv. 180331 03/31/2018 3.2313.27.18 363.75tn ASTM 67 Item Description Total Price 314" Washed Rock $9,157.41 Check 115674 Date Paid:0410512018 Berkley Risk Administrators Co Amount: $5,425.00 Inv. 1433108 03/28/2018 Q1 2018work comp admin fees Item Description Total Price Invoice # 1433108, Quarter 12018 work comp admin fee $6,425.00 Check 115675 Date Paid:0410512018 Buckingham Trucking Inc. Amount: $43.75 Inv. 3400121123 03/30/2018 Partial Refund on Vehicle License Fee, REF 3400-121-123 Item Description Total Price Partial Refund - Pro -Rated Fee for Solid Waste Hauler License $43.75 Check 115675 Date Paid:0410512018 CDW Government Inc. Amount: $1,396.63 Inv. LZSO484 03/12/2018 2 6' Tripp MDPIDP 1.2 Adapter, 1 Tripp USB 3.01HDM1 Dual Adapter Item Description Total Price 2 6' Tripp MDP/DP 1.2 Adapter, 1 Tripp USB 3.01HDM1 Dual Adapter $76.35 Inv. MBS1034 03/15/2018 1 Plantronics Savi Office Hdst Lifter Item Description Total Price 1 Plantronics Savi Office Hdst Lifter $57.45 Inv. MBS8138 03/15/2018 3 Plantronics headsets & headset lifters Item Description Total Price Plantronics Headsets $999.15 Inv. MBV2932 03/15/2018 1 MS SLD+ Office STD 2016 APP Item Description Total Price 1 MS SLD+ Office STD 2016 APP $263.68 Check 115677 Date Paid:0410512018 CIGNA Group Insurance/LINA Amount: $8,170.94 Inv. 040118180912 04/01/2018 April'18 Life, LTD, AD/D Insurance Premiums Item Description Total Price April Life, LTD, AD/D Premiums $8,170.94 Check 115678 Date Paid:0410512018 Comcast Amount: $119.20 Inv. 07376150418 03/24/2018 4.114.30.18 CMCL Item Description Total Price 4.1!4.30.18 CMCL $99.90 Inv. 8772105570253696 03113/20186illing date 2113118 & 3113118 Item Description Total Price Billing date 2113118 & 3/13/18 $10.53 Inv. 8772105570757845 03/07/201813ilIing date 317118 Item Description Total Price Billing date 317!18 $8.77 Check 115679 Date Paid:0410512018 Commercial Asphalt Co. Amount: $656.47 Inv. 180331 03/31/2018 3.2713.30.18 12.09tn 9.5MM Rec Wear Page 1 of 30 PagfiA12018 Item Description Total Price Asphalt for patching $656.47 Check 115680 Date Paid:0410512018 Compass Minerals/North American Salt Amount: $3,304.70 Inv. 213242 03/12/2018 3.12.18 65.13 TN Bulk Rock salt Item Description Total Price Rock salt $3,304.70 Check 115681 Date Paid:0410512018 Custom Business Forms Amount: $179.00 Inv. 314288 03/21/2018 500 Medical Forms/1 composition Item Description Total Price Run report forms $179.00 Check 115682 Date Paid:0410512018 Dalco Amount: $1,384.58 Inv. 3295666 03/20/2018 PCC - 12 hand towels, 4 toilet tissue Item Description Total Price 12x paper towels, 4x toilet tissue - PCC $568.52 Inv. 3297314 03/23/2018 CH - 10 case paper towels, 6 case toilet tissue Item Description Total Price 1 Ox paper towels, 6x toilet tissue - CH $816.06 Check 115683 Date Paid:0410512018 Dexon Computer Inc. Amount: $1,348.50 Inv. 93002 03/13/2018 2 Cisco modules, 4-10GBase cable, 4-16.40' cable, 2 power cords Item Description Total Price Cisco 4 x Gigabit Ethernet $1,100.00 10 GBase-CU SFP+ Cable 5 Meter $160.00 LC to LC 10-GIG Multimode Duplex 50/125 Cable $52.00 2 Power Cord $18.50 Shipping Estimate $18.00 Check 115684 Date Paid:0410512018 DTS1Definitive Technology Amount: $105.26 Inv. INV161750 03/29/2018 2 Waste toner containers - FD Item Description Total Price 2 Waste toner containers - FD $105.26 Check 115685 Date Paid:0410512018 E H Wachs Amount: $683.41 Inv. INV146050 03/05/2018 1 Pressure washer pump Item Description Total Price Pressure washer pump. # 146050 $683.41 Check 115685 Date Paid:0410512018 Emergency Response Solutions Amount: $171.50 Inv. 10763 03/30/2018 5X Repair - Charged battery/repair calibration Item Description Total Price Equipment repair $171.60 Check 115687 Date Paid:0410512018 EyeMed/Fidelity Security Life Insurance Company Amount: $605.19 Inv. 163458661 03/21/2018 April'18 Vision Insurance Item Description Total Price Invoice 163458661, vision insurance premium $605.19 Check 115688 Date Paid:0410512018 Factory Motor Parts Co Amount: $1,058.49 Inv. 15514463 03/06/2018 1 alternator core credit (2.27.18 INV #70337531) Item Description Total Price 1 alternator core credit (2.27.18 INV #70337531) ($28.00) Inv. 15514995 03/06/2018 1 Brake lining kit Item Description Total Price 1 Brake lining kit $57.00 Inv. 15517109 03/08/2018 1 Alternator return/defective (3.5.18 INV#70338141) Item Description Total Price Page 1 of 30 PagT/11/2018 1 Alternator return/defective (3.5.18 INV#70338141) ($207.95) Inv. 15520639 03/13/2018 1-20F 55 Drum Splash Item Description Total Price 1-20F 55 Drum Splash $172.54 Inv. 15525244 03/19/2018 1-20F 55 Drum Splash core credit Item Description Total Price 1-20F 55 Drum Splash core credit ($16.00) Inv. 70337943 03/02/2018 1 Tube Assembly, vehicle #1042 Item Description Total Price 1 Tube Assembly, vehicle #1042 $37.24 Inv. 70338070 03/05/2018 6-2.5 gal FVP deft Item Description Total Price 6-2.5 gal FVP deft $47.22 Inv. 70338141 03/05/2018 1 Alternator, vehicle #41179, warranty/no charge Item Description Total Price 1 Alternator, vehicle #41179, warranty/no charge $250.53 Inv. 70338150 03/05/2018 1 Plug Tall, vehicle #367 Item Description Total Price 1 Plug Tall, vehicle #367 $30.11 Inv. 70338248 03/06/2018 4-20" Premium flat wiper blades Item Description Total Price 4-20" Premium flat wiper blades $36.36 Inv. 70338286 03/06/2018 1 Brake lining kit Item Description Total Price 1 Brake lining kit $39.98 Inv. 70338361 03/07/2018 10-2.5 gal FVP deft Item Description Total Price 10-2.5 gal FVP deft $78.70 Inv. 70338977 03/13/2018 1-17 & 1-24 Splash Accuvision Blade, PD Rav4 Item Description Total Price 1-17 & 1-24 Splash Accuvision Blade, PD Rav4 $15.98 Inv. 70339623 03/19/2018 1 Motor & pump assembly, 2010 Ford Crown Vic Item Description Total Price 1 Motor & pump assembly, 2010 Ford Crown Vic $19.50 Inv. 70339798 03/20/2018 1 Motor & pump assembly, 2010 Ford Crown Vic Item Description Total Price 1 Motor & pump assembly, 2010 Ford Crown Vic $81.96 Inv. 70339852 03/21/2018 8-2.5 gal Def Item Description Total Price 8-2.5 gal Def $62.96 Inv. 70339909 03/21/2018 1 Sender & pump assembly, 2013 Ford Sedan Item Description Total Price 1 Sender & pump assembly, 2013 Ford Sedan $133.62 Inv. 70339966 03/21/2018 1 Gasket, 2013 Ford Sedan Item Description Total Price 1 Gasket, 2013 Ford Sedan $3.81 Inv. 70340049 03/22/2018 2 Links, 6 ignition wire pro boots - 2013 Ford Sedan Item Description Total Price 2 Links, 6 ignition wire pro boots - 2013 Ford Sedan $41.13 Inv. 70340684 03/28/2018 1 Brake lining kit, 2 Rotor/brake assembly - 2015 Ford Utility Item Description Total Price 1 Brake lining kit, 2 Rotor/brake assembly - 2015 Ford Utility $171.82 Inv. 70340913 03/30/2018 1 Brake lining kit Page 1 of 30 PagTi1%12018 Item Description 1 Brake lining kit Check 115689 Date Paid:0410512018 FastSigns Inv. 10017713 03/19/2018 11-4"x.75" Vinyl helmet names Item Description 823 - FastSigns Check 115690 Date Paid:0410512018 FDM Software Ltd Inv. PS338211 03/31/2018 FD - Professional Services - Completion of Phase 2 Item Description Inv #PS -338211 - Professional Services - Completion of Phase 2 Check 115691 Date Paid:0410512018 FedEx Inv. 613203455 03/28/2018 2.2813.12.18 IT, PW -Central courier service Item Description 2.28.18 IT courier service 3.12.18 PW -Central courier services Check 115692 Date Paid:0410512018 Inv. 5562769 03/19/2018 Item Description 100-6x20' PVC DWV S40 PE Pipe Check 115693 Date Paid:0410512018 Inv. 22171 03/14/2018 Ferguson Waterworks 100-6x20' PVC DWV S40 PE Pipe Flexible Pipe Tool Co1BDG Inc. 1" RotoDriII Nozzle for opening frozen storm sewers Item Description 1" RotoDrilI Nozzle for opening frozen storm sewers Check 115694 Date Paid:0410512018 G&K Services Inc. Inv. 4004478956 03/16/2018 3.16.18 PWIPM Uniform rental/laundry/mats Item Description 3.16.18 PW/PM Uniform rental/laundry/mats Check 115695 Date Paid:0410512018 Grainger Inv. 9724119749 03/12/2018 5 floor mount dome door stop Item Description 5 floor mount dome door stop Inv. 9724119756 03/12/2018 6 EA -Respirators and cartridges -chlorine rooms Item Description Respirators and cartridges. For chlorine rooms # 18-0035 Inv. 9724213187 03/12/2018 1 5 gal bucket vehicle wash, FS2 Item Description 1 5 gal bucket vehicle wash, FS2 Inv. 9725373006 03/13/2018 10 Master Rebuild Kit, 5 Spud Coupling Assembly Item Description 10 Master Rebuild Kit, 5 Spud Coupling Assembly Inv. 9728842718 03/15/2018 2-4" Swivel Caster, 1-11.5 Mil 1"x55 yd Gaffers Tape Total Price $39.98 Amount: $27.50 Total Price $27.50 Amount: $8,000.00 Total Price $8,000.00 Amount: $112.05 Total Price $64.34 $47.71 Amount: $505.12 Total Price $505.12 Amount: $636.55 Total Price $636.65 Amount: $236.70 Total Price $236.70 Amount: $1,839.79 Total Price $28.10 Total Price $1,171.20 Total Price $88.52 Total Price $423.95 Item Description 24' Swivel Caster, 1-11.5 Mil 1"x55 yd Gaffers Tape Inv. 9728842726 03/15/2018 1 Mini LED Bulb, 2 Dual Whl Swvl Cstr 1501b Item Description 1 Mini LED Bulb, 2 Dual Whl Swv1 Cstr 1501b Check 115695 Date Paid:0410512018 Grounded Electric Amount: Inv. 201711840 03/27/2018 Refund Duplicate EL Permit #201711840 - 5450 Yellowstone Ln N Item Description Refund Duplicate EL Permit #201711840 - 5450 Yellowstone Ln N Page 1 of 30 Total Price $98.40 Total Price $29.62 $126.00 Total Price $125.00 PagTig 18/2018 Refund Duplicate EL Permit #201711840 - 5450 Yellowstone Ln N $1.00 Check 115697 Date Paid:0410512018 Hennepin County Amount: $1,200.00 Inv. 1000108330 03/29/2018 7.1.1716.30.18 Solid Waste Facility license renewal Item Description Total Price YW Site License $1,200.00 Check 115698 Date Paid:0410512018 Henry's Waterworks Inc. Amount: $7,954.00 Inv. 19522 03/12/2018 129-5' red & white hydrant markers Item Description Total Price 5ft Hydrant markers $1,935.00 Inv. 19526 03/13/2018 Curb stop parts -7 repair clamps, 1 SS nuts & bolts, 22 curb stops Item Description Total Price Curb stop parts # 19526 $3,475.00 Inv. 19534 03/14/2018 263 complete pentagon plug lid, 3 10" upper standpipe Item Description Total Price Ford curb stop repair tops. #19534 $2,554.00 Check 115699 Date Paid:0410512018 Intereum Inc. Amount: $405,979.18 Inv. 142672 03/29/2018 CH Admin/Finance Remodel -Design Work, Final pmt, FM170003 Item Description Total Price City Hall Admin & Finance Remodel -Design Work $401,988.28 Inv. 142705 03/29/2018 CH 1st Floor remodel, Moving Equip Rental, Final pmt, FM170003 Item Description Total Price City Hall First Floor Remodel - Moving Equipment Rental $4,990.90 Check 115700 Date Paid:0410512018 IOSolutions -110 Solutions Amount: $1,726.00 Inv. C41263A 12127/2017 National Fighter Selection Inventory Form 2 (91) Item Description Total Price INV NS 89059: NFSI (91) $1,726.00 Check 115701 Date Paid:0410512018 IPMA - HR MN Amount: $375.00 Inv. 180330 03/30/2018 April 11 Conference - Cotterman, Moreen, Finn Item Description Total Price April 11 Conference - Cotterman, Moreen, Finn $375.00 Check 115702 Date Paid:0410512018 J P Schmitz Construction Co LLC Amount: $5,980.00 Inv. 201801 03/01/2018 Excavate water line - 6100 Ives Ln Item Description Total Price Service Line replacement. 6100 Ives Ln #201801 $3,310.00 Inv. 201802 03/01/2018 Water line replacement - 10680 56th Ave Item Description Total Price Line replacement - 10680 56th Ave. # 201802 $3,670.00 Check 115703 Date Paid:0410512018 Deborah Johnson -Schee Amount: $805.80 Inv. 180320 03/29/2018 2.27, 3.6, 3.13, 3.20.18 Harry Potter Theater Workshop (17) Item Description Total Price Theater Workshop - Harry Potter $805.80 Check 115704 Date Paid:0410512018 K&S Engraving Amount: $73.90 Inv. 9462 03/23/2018 20 Yellow/Black Par Tags (2 for each name) Item Description Par Tags Check 115705 Date Paid:0410512018 Killmer Electric Company Inc. Amount: Inv. 87013 03/12/2018 1-1950 Lumen Signal -Medicine Lk Rd/Hwy 55 Item Description 1-1950 Lumen Signal -Medicine Lk Rd/Hwy 55 Page 1 of 30 Total Price $73.90 $106.54 W I-- Page11((]] 41T612018 Check 115705 Date Paid: 0410512018 Kirk Acoustics Inc. Amount: $15,250.00 Inv. 34479 03/13/2018 CH 1st Floor Remodel -Acoustical Ceilings, FM 170003 Item Description Total Price Ceiling Tile Install & Dumpster- City Hall First Floor Remodel $15,250.00 Check 115707 Date Paid:0410512018 Lana Equipment Inc. Amount: $690.84 Inv. 03549626 03/15/2018 14 tooth RHT, 8 EA cntrsunklthreaded pocket, 4 tooth str Item Description Set of knives for stump grinder #6055 Check 115708 Date Paid:0410512018 Inv. N7065365 03/23/2018 Item Description Mail Machine Maint 1/25/18 - 4124118 Check 115709 Date Paid:0410512018 Inv.INV5110405 03/27/2018 MailFinance Inc. Amount: 1.2514.24.18 Mail machine maintenance Marco Amount: 3.21.18 - Professional Services external Jabber issues Item Description Professional Services Check 115710 Date Paid:0410512018 McGruff Safe Kids Amount: Inv. 167325 02/09/2018 300 Get Smart About Strangers Coloring Books Item Description Community Education Supplies Check 115711 Date Paid:0410512018 MES Inc. Amount: Inv. IN1210182 03/14/2018 10 red PCS ID shields, 1 white PCS ID shield Item Description 10 red PCS ID shields, 1 white PCS ID shield Inv. IN1210703 03/15/2018 3 red super auto eject covers Item Description 3 red super auto eject covers Check 115712 Date Paid:0410512018 Metro Garage Door Co. Inv. 275927 03/09/2018 FS3 - Repair door #5 -replace relay, adjust door/opener Item Description Repair door 5 at FS3 Check 115713 Date Paid:0410512018 Inv. 74013 03/29/2018 Minneapolis Saw Company Inc. 4 oil bar/chain, 2 handsaw blades, 2 edge/1 bottom poles Item Description Chainsaw Equipment Check 115714 Date Paid:0410512018 Minnesota AWWA Inv. 200003192 03/28/2018 Operator School Registration - Trevor Latzke Item Description School for Trevor Latzke. #200003192 Earl Brown Check 115715 Date Paid:0410512018 Minnesota Native Landscapes Inv. 180328 03/28/2018 Elm Creek Stream Restoration, Proj No 14006, Pmt 4 -Final Item Description Elm Creek Stream Restoration Check 115715 Date Paid:0410512018 Inv.287844 03/30/2018 Minnesota Occupational Health March'18 Onsite alcohol/drug testing, preEmployment Item Description INV 287844: Onsite Random, PreEmployment (1) Page 1 of 30 Amount: Amount: Amount: Amount: Amount: Total Price $690.84 $1,453.40 Total Price $1,463.40 $651.00 Total Price $651.00 $372.32 Total Price $372.32 $578.56 Total Price $484.50 Total Price $94.06 $839.59 Total Price $839.69 $377.39 Total Price $377.39 $280.00 Total Price $280.00 $51,772.92 Total Price $51,772.92 $471.90 Total Price $471.90 Page 4112018 Check 115717 Date Paid: 0410512018 Minnesota Pollution Control Agency/MPCA Amount: $25.00 Inv. 10000055667 03/26/2018 ZWP Annual air quality permit Item Description Total Price Annual Emissions fee for Zachary $25.00 Check 115718 Date Paid:0410512018 Mint Roofing Inc. Amount: $1,082.75 Inv. 666971 03/29/2018 PS - 3.28.18 Service call/roof leak repair Item Description Total Price Troubleshoot and repair multiple leaks - PS $1,082.75 Check 115719 Date Paid:0410512018 Nardini Fire Equipment Co Inc. Amount: $423.50 Inv. IN00071420 03/29/2018 1 Halon System inspection, 1 actuator tamper seal - CH Item Description Total Price Halon System inspection $423.50 Check 115720 Date Paid:0410512018 National Camera Exchange Inc. Amount: $1,989.86 Inv. 0330801 MJDE 03/30/2018 CH 1st floor remodel-Canvases/Artwork Item Description Total Price City Hall First Floor Remodel -artwork $1,989.86 Check 115721 Date Paid:0410512018 NCPERS Minnesota Amount: $1,350.00 Inv. 6956000418 03126/2018 April'18 Optional life insurance premium Item Description Total Price Billing 6956418, optional fife insurance $1,360.00 Check 115722 Date Paid:0410512018 Nuss Truck and Equipment Amount: $17.52 Inv. 4548315P 03/21/2018 1 Yoke -brake can clevis for stock Item Description Total Price 1 Yoke -brake can clevis for stock $17.52 Check 115723 Date Paid:0410512018 Office Depot Amount: $314.09 Inv. 115438986001 03/13/2018 2 dz 70 ct Gregg rule steno, 2 pk legal pad, 1 pk gr tape Item Description Total Price 2 dz 70 ct Gregg rule steno, 2 pk legal pad, 1 pk gr tape $72.65 Inv. 115645497001 03/14/2018 1 RL magnetic refill tape, 2 EA M325 Black Wireless Mouse Item Description Total Price 1 RL magnetic refill tape, 2 EA M325 Black Wireless Mouse $42.47 Inv. 116135444001 03/15/2018 1 pk tape, 2 bx rubber band, 1 pk correction tape, 1 dz bl pen Item Description Total Price 1 pk tape, 2 bx rubber band, 1 pk correction tape, 1 dz bI pen $43.59 Inv. 116135607001 03/15/2018 1 pk ET 2 Blue Letter Fastener Folder Item Description Total Price 1 pk ET 2 Blue Letter Fastener Folder $23.99 Inv. 116501498001 03/16/2018 5 ID strap clip, 1-90ct .7mm lead, 1 eraser refill, 1 Itr pouch Item Description Total Price 5 ID strap clip, 1-90ct .7mm lead, 1 eraser refill, 1 Itr pouch $43.62 Inv. 116501640001 03/16/2018 1 dz .7mm mechanical pencils Item Description Total Price 1 dz .7mm mechanical pencils $24.39 Inv. 116502321001 03/16/2018 1 dz 5x8 wht dktgld pad, 1 rotary organizer, 14 reinf dividers Item Description Total Price 1 dz 5x8 wht dktgld pad, 1 rotary organizer, 14 reinf dividers $63.38 Check 115724 Date Paid:0410512018 Oil -Air Products LLC Amount: $58.14 Inv. 622965002 03/16/2018 6 G-4FFORX Item Description Total Price1177 Page 1 of 30 Page411;/2018 6 G-4FFORX $58.14 Check 115725 Date Paid:0410512018 Park Place Technologies Amount: $3,103.99 Inv. D17778M001161230 03/12/2018Nexus and Cisco Maintenance 3117118 - 12/31/18 Item Description Total Price Nexus 9300 maint - Serial: SAL1910ALBB $1,009.72 Nexus 9300 maint - serial: SAL 1910ALDV $1,009.72 Cisco 3850 Catalyst maint - Serial: FOC 1848UOE9 $793.91 Inv. D17778M0O1161940 03116120184.24112.31.18 HP DL360 Server Maintenance Item Description Total Price HP ProLiant DL3960P Gen 8 - MXQ316062M & USE340FNL5 $290.64 Check 115725 Date Paid:0410512018 Performance Plus LLC/Health Strategies Amount: $49.00 Inv. 5030LF 03/29/2018 FD Medical Evaluation - G. Berg Item Description Total Price FD physical $49.00 Check 115727 Date Paid:0410512018 Personnel Evaluation Inc. Amount: $108.45 Inv. 26895 02/28/2018 1 JV PEP Start -Up Kit Item Description Total Price INV 26895: Start Up Kit $108.45 Check 115728 Date Paid:0410512018 Phasor Electric Company Amount: $970.00 Inv. 045942 03/12/2018 6 LED Ice Center Lights-furnish/install Item Description Total Price LED Ice Center Lights Repair $970.00 Check 115729 Date Paid:0410512018 Pirtek Amount: $91.96 Inv. 52663474001 03/05/2018 2-73" Hydraulic hose & assembly Item Description Total Price Hose Assembly #293 $91.96 Check 115730 Date Paid:0410512018 PLEAA Amount: $175.00 Inv. 180218 02/18/2018 2018 PLEAA Membership Dues, MC, PG, DL, JT, TW Item Description Total Price PLEAA Memberships, MC/PG/JT & TW $175.00 Check 115731 Date Paid:0410512018 Printers Service Inc. Amount: $50.00 Inv. 282048 03/18/2018 IC 77" Blade Sharpening (3) Item Description Total Price 2018 PO for Blade Sharpening Services $60.00 Check 115732 Date Paid:0410512018 Pro -Tec Design Amount: $2,531.70 Inv. 84648 03/12/2018 2.19.1812.18.19Exacq annual software support agreement Item Description Total Price exacgVision maintenance 3/29/18 - 3/29/19 $2,531.70 Check 115733 Date Paid:0410512018 Rav Technologies Amount: $572.41 Inv. 22229 03/13/2018 Computer/TV Cable Run Item Description Total Price Computer/TV Cable Run $572.41 Check 115734 Date Paid:0410512018 Senior Community Services Amount: $3,750.00 Inv. 180330 03/30/2018 1.116.30.18 CDBGIHome Program Item Description Total Price Social Service Payment- Second Half $3,750.00 Check 115735 Date Paid:0410512018 Silent Knight Sec Sys of MN Inc. Amount: $174.00 Inv. 00103933 03/22/2018 Alarm Panel troubleshooting - bad battery - PCC Item Description Total Price Alarm Panel troubleshooting - bad battery - PCC $174.0011 Page 1 of 30 Page 414/2018 Check 115735 Date Paid: 0410512018 Sport Systems Unlimited/Athletics Amount: $288.00 Inv. 408260 03/14/2018 2 Acrylic ad panels, 300 AD panel screws Item Description Total Price Acrylic ad panels and screws $288.00 Check 115737 Date Paid:0410512018 SRF Consulting Group, Inc. Amount: $5,179.95 Inv. 101890010 03/16/2018 1.31.18 Proj 5122, CSAH 24 Improvement, Construction Mgmt Sery Item Description Total Price Approved by the Council on Jan. 24, 2017 $3,619.57 Inv. 11403001 02/28/2018 Prof Sery thru 2.28.18, PR200001.181, Phase 11, Meadows Pk Devel Item Description Total Price The Meadows Community Park Consultant $1,560.38 Check 115738 Date Paid:0410512018 Standard Contracting, Inc. Amount: $62,957.45 Inv. 180504 04/05/2018 Proj 16007 #4 Plymouth Creek Streambank Restoration Item Description Total Price Plymouth Creek Streambank Restoration $62,957.45 Check 115739 Date Paid:0410512018 Streicher's Inc. Amount: $1,481.34 Inv. 11306207 03/19/2018 2-112" Gold Ton Clutch Back Nameplates - V. Ahrens Item Description Total Price 2-1/2" Gold Ton Clutch Back Nameplates - V. Ahrens $19.97 Inv. 11307055 03/22/2018 1 US blue 17.5x35 Tex Trop 2 shirt, 1 Large Navy Shell Jacket Item Description Total Price 1 US blue 17.5x35 Tex Trap 2 shirt, 1 Large Navy Shell Jacket $159.99 Inv. 11307480 03/27/2018 3 BlueAVhite/Blue commendation bar Item Description Total Price 3 Blue/White/Blue commendation bar $55.96 Inv. 11308052 03/30/2018 31 various 40MM ammo rounds Item Description Total Price 40mm reloadable training rounds $230.00 40mm rounds SWAT $1,015.42 Check 115740 Date Paid:0410512018 Sunram Construction Inc. Amount: $75,884.10 Inv. 180315 03/15/2018 Proj WR179001.002 Pay #1 Plymouth Creek Pond maint Item Description Total Price 2017 Pond Maintenance - Plymouth Creek Pond $75,884.10 Check 115741 Date Paid:0410512018 ThyssenKrupp Elevator Amount: $650.49 Inv. 3003798506 04/01/2018 April-June'18 PIC Elevator maintenance Item Description Total Price Elevator Maintenance Contract $650.49 Check 115742 Date Paid:0410512018 TimeSaver Off Site Secretarial Amount: $176.50 Inv. M23685 03/30/2018 3.21.18 Planning Commission Meeting 1.51hr Item Description Total Price 3.21.18 Planning Commission Meeting 1.5/hr $176.50 Check 115743 Date Paid:0410512018 Toll Company Amount: $248.56 Inv. 10235857 03/26/2018 2 Propane fuel gas forklift cylinders Item Description Total Price 2 Propane fuel gas forklift cylinders $74.60 Inv. 10235878 03/26/2018 1 Propylene fuel gas, 1 75% Aragon/25% CO2 Item Description Total Price 1 Propylene fuel gas, 1 75% Aragon/25% CO2 $174.06 Check 115744 Date Paid:0410512018 TreeHouse Amount: $115,000.00 Page 1 of 30 Page 4111/2018 Inv. 2018-00000079 04/03/2018 Jan-Mar'18 CDBG Mentoring/group program sessions Item Description Social Service Payment- Second Half Check 115745 Date Paid:0410512018 University of Minnesota Amount: Inv. 180402 04/02/2018 5.3.18 WCA Training - Aerial Photo Review Item Description WCA Training - Aerial Photo Review Check 115745 Date Paid:0410512018 Valley Rich Co Inc. Amount: Inv. 25384 03/15/2018 Water break repair, South Shore & HWY 55 Item Description Water break repair, South Shore & HWY 55. #25384 Inv. 25385 03/16/2018 Water break repair, 2105 Queensland Item Description Water break repair 2105 Queensland. # 25385 Inv. 25403 03/04/2018 Water break repair, 2750 Zanzibar Ln Item Description Water break repair 2750 Zanzibar Ln. #25403 Check 115747 Date Paid:0410512018 Verizon Wireless Inv. 9804275560 03/25/2018 2.2613.25.18 MDC's Item Description 2.2613.25.18 MDC's Inv. 9804275561 03/25/2018 2.2613.25.18 City cell phones Item Description 2.2613.25.18 City cell phones Check 115748 Date Paid:0410512018 W S & ❑ Permit Service Inv. 201802175 04/03/2018 Refund BU Permit 201802175 (Surcharge) - 17635 27th Ave N Item Description Refund BU Permit 201802175 (80%) - 17635 27th Ave N Refund BU Permit 201802175 (Surcharge) - 17635 27th Ave N Check 115749 Date Paid:0410512018 Inv.885935 03/15/2018 Item Description Open PO -Concession Resale Check 115750 Date Paid:0410512018 Inv. 808093 03/28/2018 Item Description Various Tire Purchases12018 The Watson Company IC Concession coffee resupply Westside Wholesale Tire Inc. 1 16x70x20114 Deestone D303 Tire Amount: Amount: Amount: Amount: Check 115752 Date Paid:0410512018 WSB & Associates Amount: Inv. R0114170002 03/12/2018 Feb'18 Sewer Rehab, 15th Ave/Hwy 55, Proj No R011417000 Item Description Check 115753 Date Paid:0410512018 Xcel Energy Amount: Inv. 51472281600318 03/27/2018 2.1513.22.18 Water Towers Item Description 2.1513.22.18 Water Towers Inv. 51509749550318 03/22/2018 1.3113.20.18 Elm Crk conc, plyflds, Pavilion Item Description 1.3113.20.18 Elm Creek conc, plyflds, Pavilion Inv. 51554915750318 03/27/2018 2.1413.22.18 Lift Stations Item Description 2.1413.22.18 Lift Stations Inv. 51618204530318 03/27/2018 2.1313.22.18 Traffic Signals Page 1 of 30 Total Price $5,000.00 $200.00 Total Price $200.00 $9,286.73 Total Price $3,578.73 Total Price $2,854.00 Total Price $2,854.00 $7,154.39 Total Price $4,768.25 Total Price $2,396.14 $330.42 Total Price $318.60 $11.82 $416.38 Total Price $416.38 $430.00 Total Price $430.00 $8,123.00 Total Price $8,123.00 $33,903.02 Total Price $65.78 Total Price $4,588.24 Total Price $512.27 Page44/2018 Item Description 2.1313.22.18 Traffic Signals Inv. 51671079406318 03/26/2018 Item Description 1.3113.3.18 FS 1 1.3013.1.18 PW 1.3113.3.18 FS2 2.1513.19.18 IC Check 115754 Date Paid:0410512018 Inv. 01690671 N 03/15/2018 Item Description 2 Sets of 5x25 Combo Wafers Check 115755 Date Paid:0410512018 1.3013.19.18 FS1, PW, FS2, IC Zarnoth Brush Works Inc. 2 Sets of 5x25 Combo Wafer broom refills ASL Interpreting Services, Inc. Inv. 1813291 03/29/2018 3.26.18 Interpreting Services -Warren Kulesa Home Visit Item Description Invoice # 18.13291 -Interpreting Services -Warren Kulesa Home Vis Check 115755 Date Paid:0410512018 GlyEco Acquisition Corp #1 Inv. 01101396 03/23/2018 100 gal Anti -Freeze Item Description 100 gallons of Anti -Freeze Total Price $1,779.21 Total Price $642.60 $4,125.19 $417.12 $21,772.61 Amount: $658.00 Total Price $658.00 Amount: $120.00 Total Price $120.00 Amount: $800.00 Check 115757 Date Paid:0410512018 JDCAC Properties/Comb Family - JD Christensen $28,128.00 Inv. PID3611822230005 0210212018Permanent easement, PID 316-118-22-23-0005 Total Price $800.00 Amount: Item Description Total Price Payment for permanent easement $28,128.00 Check 115758 Date Paid:0410512018 Print Media - Jon PrintGraphics, Inc. Amount: $40.00 Inv. 11918adj 03/15/2018 Emergency Exit Only Signage Item Description Total Price Emergency Exit Signage $40.00 Check 115759 Date Paid:0410512018 Ye, Guirong Amount: $225.00 Inv. 18013492 04/02/2018 Refund Investigation & Certificate Fee, Incident #18013492, Ye Item Description Total Price Refund Investigation Fee & Certificate Fee - Guirong Ye $225.00 Check 115760 Date Paid:0410512018 Dave Callister Amount: $120.23 Inv. 180330 03/30/2018 March'18 mileage reimb {220.6} Item Description Total Price March'18 mileage reimb (220.6) $120.23 Check 115761 Date Paid:0410512018 Nur Kasin Amount: $49.27 Inv. 180329 03/29/2018 3.15, 3.22, 3.28.18 STAIMarq 2 Ops/TAM Mtgs Mileage Reimb Item Description Total Price 3.15, 3.22, 3.28.18 STAIMarq 2 Ops/TAM Mtgs Mileage Reimb $49.27 Check 115762 Date Paid:0410512018 Zachary Pate Amount: $15.00 Inv. 180402 03/23/2018 EMT Recertification, Pate Item Description Total Price EMT Recertification, Pate $15.00 Check 115763 Date Paid:0410612018 Department of Motor Vehicles -DVS Amount: $44.00 Inv. 180406 04/06/2018 4 Unmarked Renewals 1034, 1044, 1710 & 1711 Item Description Total Price 4 Unmarked Renewals 1034, 1044, 1710 & 1711 $44.00 Page 1 of 30 Page41A/2018 Check 115764 Date Paid: 0410612018 David Witte Amount: Inv. 181ZAOOOF 03/21/2018 Workshop Reimb-Your Role, Beyond $982.00 Inv. A098576 03/28/2018 Basic, Risk - David Witte Item Description PS/CH Reimbursement PC Training Workshops -Your Role, Beyond Basic, Risk Lock and handset install/repair - PS Check 115783 Date Paid:0411212018 2nd Nature Lawn & Snow Amount: Inv. 536 04/03/2018 April'18 snow contract Action Fleet Inc. Amount: Item Description Inv. 11035 10/23/2017 Remove console, rail, passenger seat, Unit April snow contract 1045, COP Auto'17-16 Check 115784 Date Paid:0411212018 A -Z Friendly Languages Inc. Amount: Inv. 10 04/03/2018 2.14.18 Interpretation Services - Plymouth HRA $127.50 Item Description Reinstall rail, console, computer, Unit 1045, Invoice #10 - Interpretation Services - Plymouth HRA- 2/14/18 COP Auto '17-16 Check 115785 Date Paid:0411212018 Ace Lock & Safe Co Inc. Amount: Inv. AO98532 03/12/2018 PW - Repairs to locks at Lancaster & Pike $382.50 Lake Lift Stations $280.00 Total Price $280.00 $308.40 Total Price $308.40 $80.00 Total Price $80.00 $1,740.95 Item Description Total Price Repairs to locks at Lancaster & Pike Lake Lift Stations $982.00 Inv. A098576 03/28/2018 Service call -Lock and handset install/repair - PS/CH Item Description Total Price Lock and handset install/repair - PS $349.95 Lock and handset install/repair - CH $409.00 Check 115785 Date Paid:0411212018 Action Fleet Inc. Amount: $721.57 Inv. 11035 10/23/2017 Remove console, rail, passenger seat, Unit 1045, COP Auto'17-16 Item Description Total Price Remove console, rail, passenger seat, Unit 1045, COP Auto'17-16 $127.50 Inv. 11075 11/10/2017 Reinstall rail, console, computer, Unit 1045, COP Auto '17-16 Item Description Total Price Reinstall rail, console, computer, Unit 1045, COP Auto '17-16 $382.50 Inv. 11385 04/06/2018 1-1OOW AS 124 Speaker, model #750501, vehicle #1046 Item Description Total Price 1-10OW AS124 Speaker, model #750501, vehicle #1046 $166.57 Inv. 11387 04/09/2018 Replace control cable connecter-sirenllight controller, veh #1039 Item Description Total Price Replace control cable con necter-sirenllight controller, veh #1039 $45.00 Check 115787 Date Paid:0411212018 Aftermath Services LLC Amount: $130.00 Inv. JC20180585C 03/11/2018 Discount Biohazard cleaning Item Description Total Price Discount Biohazard cleaning ($50.00) Inv. JC20180608 03/22/2018 Biohazard - Squad Cleaning squad 1041 Item Description Total Price Biohazard - Squad Cleaning $90.00 Inv. JC20189425 03/22/2018 Biohazard - Squad Cleaning squad 1045 Item Description Total Price Biohazard - Squad Cleaning $40.00 Biohazard - Squad Cleaning squad 1045 $50.00 Check 115788 Date Paid:0411212018 AI's Coffee Company Amount: $316.50 Inv. 127259 03/23/2018 IC Concession coffee resupply Item Description Total Price Open PO -Concession Resale $316.6011 Page 1 of 30 Page J11/2018 Check 115789 Date Paid: 0411212018 All Season Services Inc. Amount: Inv. 18243 03/31/2018 Mar'18 snow contract - Harrison Place Item Description Item Description 1 Element Kit, 1 Element G3 March snow contract 2 Fuel Filters, 1 Quick Rele Item Description Check 115790 Date Paid:0411212018 ARC ! Riot Creative Imaging Amount: Inv. 54MN19002899 03/25/2018 March'18 Plotter maintenance Item Description Item Description Repairs to Engine #2009 03/21/2018 Estimated Plotter maintenance for 2018 Item Description Check 115791 Date Paid:0411212018 Badger Meter Inc. Amount: Inv. 1222072 03/16/2018 314 and 1" meters for inventory and construction MDQ9280 Item Description 314 and 1 in Meters for inventory and construction Check 115792 Date Paid:0411212018 Boyer Trucks Amount: Inv. 192935R 03/20/2018 5 Filter Kits, 2 Filter Assembly, 1 EA Fuel/Element Filter Item Description MCZ0442 5 Filter Kits, 2 Filter Assembly, 1 EA Fuel/Element Filter Inv. 192985R 03/20/2018 1 Element Kit, 1 Element Item Description 1 Element Kit, 1 Element G3 Inv. 193114R 03/22/2018 2 Fuel Filters, 1 Quick Rele Item Description 2 Fuel Filters, 1 Quick Rele Inv. 477369 03/21/2018 Repairs to Engine, Vehicle #2009 Item Description Inv. Repairs to Engine #2009 03/21/2018 Check 115793 Date Paid:0411212018 Campbell Knutson Prof Assoc Inv. 180321 03/21/2018 Feb'18 Attorney Services Item Description Attorney Services & Legal Expenses - February Attorney Services & Legal Expenses - February - Legal Retainer Attorney Services & Legal Expenses - February - Criminal Prosecu Attorney Services & Legal Expenses - February - Forfeited Vehicle Attorney Services & Legal Expenses - February - HRA General Attorney Services & Legal Expenses - February PR070003.181 Attorney Services & Legal Expenses - February STR10015 Attorney Services & Legal Expenses - February STR13002 Attorney Services & Legal Expenses - February STR16001 Check 115794 Date Paid:0411212018 Inv. MCZ0442 03/21/2018 Item Description HP Elite Desk 800 G3 Inv. MDF0626 03/21/2018 Item Description Havis Dock Inv. MDF0857 03/21/2018 Item Description Hardwire Power Inv. MDQ9280 03/23/2018 CDW Government Inc. 25 HP Elite Desk 800 G3 Desktop Upgrades 2 Pan Havis Vehicle Dock Station FITB 2 Panasonic Lind 120 Watt 12-32 Volt Adobe Premiere Pro CC Maint 3122118 - 4/22/19 Item Description Adobe Premiere Pro CC Maint 3/22/18 - 4/22/19 Check 115795 Date Paid:0411212018 Center for Energy & Environment Inv. 15280 04/09/2018 Jan-Mar'l8 Home Energy squad visits Item Description Home Energy Squad Q1 Payment Amount: $146.04 Total Price $146.04 $500.00 Total Price $500.00 $19,155.22 Total Price $19,165.22 $5,522.36 Total Price $463.15 Total Price $101.37 Total Price $82.34 Total Price $5,875.50 $32,512.90 Total Price $5,558.93 $23,166.00 $1,388.39 $435.00 $750.00 $701.18 $255.00 $60.00 $198.40 Amount: $20,881.40 Total Price $18,875.00 Total Price $1,340.62 Total Price $295.30 Total Price $370.48 Amount: $1,380.00 Total Price $1,380.00 Page 1 of 30 Page44/2018 Check 115795 Date Paid: 0411212018 CenturyLink Inv. 1436410863 03/23/2018 2.2413.23.18 Internet, 3.2414.23.18 Loop Item Description 2.2413.23.18 Internet, 3.24/4.23.18 Loop Check 115797 Date Paid:0411212018 Cintas Corporation Inv. 2018-00000082 04/02/2018 4.2.18 IC Janitorial Supplies Item Description Open PO -Concession Resale 2018 PO for Concession/Janitorial Supplies Inv. 4004213080 03/05/2018 3.5.18 IC Janitorial Supplies Item Description 3.2214.22.18 DTS Copier Maintenance 2018 PO for Concession/Janitorial Supplies Check 115798 Date Paid:0411212018 City of Maple Grove Inv. 18300 04/03/2018 March'18 PUPS/Dog impounds Item Description Inv. 572065 02/08/2018 PUPS - March 2018 Operations Item Description Check 115799 Date Paid:0411212018 Coffee Mill Inv.0753554IN 03/14/2018 Item Description Service Admin Coffee maker - CH Check 115800 Date Paid:0411212018 Inv. 1600249 03/21/2018 Item Description 10in C900 pipe Inv. 1605559 03/21/2018 Item Description 10in PVC MJ Glands Check 115801 Date Paid:0411212018 Inv. E420316 01/05/2018 Item Description PM service on emergency generator Check 115802 Date Paid:0411212018 Inv. 4316765 03/21/2018 Item Description Steel for Mud flap Brackets Check 115803 Date Paid:0411212018 Inv.8200041818 03/23/2018 Service Admin/Labor coffee maker - CH Core & Main LP 20-10" C900 PVC pipe 6-10" PVC MJ Glands Cummins North Central IC - PM service on emergency generator Discount Steel Inc. 4 various sizes hot rolled steel strips Amount: $1,200.00 Total Price $1,200.00 Amount: $136.94 Total Price $68.91 Total Price $68.03 Amount: $558.00 Total Price $558.00 Amount: $239.00 Amount: $1,201.65 Total Price $560.01 Total Price $641.64 Amount: $381.10 Total Price $381.10 Amount: DPC Industries Inc. Amount: 2022 gal @ .787 Sodium Hypo 12.5% - Central Plant Item Description Central Sodium Hypo Check 115804 Date Paid:0411212018 Drew's Concessions LLC Inv. 2397 03/24/2018 IC Concession popcorn supply Item Description Open PO -Concession Resale Check 115805 Date Paid:0411212018 DTS1Definitive Technology Inv. 354119349 03/28/2018 3.2214.22.18 DTS Copier Maintenance Item Description DTS Copier Maintenance - Monthly Check 115805 Date Paid:0411212018 ECM Publishers Inc. Inv. 572065 02/08/2018 Daikin Rooftop System Bids, Proj No 18014 Item Description Daikin Rooftop System Bids, Proj No 18014 Inv. 583459 03/22/2018 Kilmer Park St Reconstruction Proj No ST189001.001 Item Description Page 1 of 30 Amount: Amount: Amount: $53.57 Total Price $63.57 $1,591.31 Total Price $1,591.31 $751.46 Total Price $761.46 $7,583.96 Total Price $7,583.96 $587.50 Total Price $176.25 Total Price11 gg Page 44/2018 Kilmer Park St Reconstruction Proj No ST189001.001 $293.75 Inv. 583460 03/22/2018 4.4.18 Island View PH File No 2018014 Item Description Total Price 4.4.18 Island View PH File No 2018014 $82.25 Inv. 583461 03/22/2018 Res No 2018-111 approving summary of Ord No 2018-05 Item Description Total Price Res No 2018-111 approving summary of Ord No 2018-05 $35.25 Check 115807 Date Paid:0411212018 Emergency Apparatus Maintenance Inc. Amount: $55.20 Inv. 98912 03/14/2018 Air Valve #043 Item Description Total Price Air Valve #043 $55.20 Check 115808 Date Paid:0411212018 Esch Construction Supply Inc. Amount: $2,170.00 Inv. 581763 03/22/2018 New Plate Compactor - replaces #3041 Item Description Total Price New Plate Compactor - replaces #3041 $2,170.00 Check 115809 Date Paid:0411212018 FastSigns Amount: $27.50 Inv. 10017913 03/29/2018 11-4"x.75" vinyl helmet names Item Description Total Price Helmet Names $27.50 Check 115810 Date Paid:0411212018 FedEx Office Amount: $10.00 Inv. 180410 04/10/2018 20 Clear Covers Item Description Total Price Office supplies $10.00 Check 115811 Date Paid:0411212018 Flexible Pipe Tool Co1BDG Inc. Amount: $108.15 Inv. 22185 03/19/2018 1 1.1 mm ceramic insert, 1 EA-517110mm Precision Mtrc Nut Driver Item Description Total Price Replacement ceramic nozzle insert $108.15 Check 115812 Date Paid:0411212018 G&K Services Inc. Amount: $231.73 Inv. 4004634052 03/23/2018 3.23.18 PWIPM Uniform rental/laundry/mats Item Description Total Price 3.23.18 PW/PM Uniform rentalllaundrylmats $231.73 Check 115813 Date Paid:0411212018 Amy Gottschalk Amount: $724.80 Inv. 180409 04/09/2018 3.2613.30.18 STD Item Description Total Price 3.2613.30.18 STD $724.80 Check 115814 Date Paid:0411212018 Grainger Amount: $552.21 Inv. 9730762334 03/19/2018 1-314" urethane foam double sided tape Item Description Total Price 1-3/4" urethane foam double sided tape $42.52 Inv. 9730917292 03/19/2018 2-3x545 V -Belt Item Description Total Price 2-3x545 V -Belt $4.88 Inv. 9731597168 03/19/2018 5-2" satin chrome dome door stop Item Description Total Price 5-2" satin chrome dome door stop $26.30 Inv. 9731597176 03/19/2018 6 4-11/16" fan size repl filter media Item Description Total Price 6 4-11116" fan size rept filter media $29.04 Inv. 9735097611 03/22/2018 1 two hole steel conduit strap Item Description Total Price 1 two hole steel conduit strap $60.48 Inv. 9735097629 03/22/2018 24 pair L patch palm leather gloves Item Description Total Price Page 1 of 30 Page 47' 1' 612018 24 pair L patch palm leather gloves Inv. 9735097637 03/22/2018 25-45'0.45"x718" Cutoff Wheel Item Description 25-4.6'0.46V/8" Cutoff Wheel Inv. 9735665508 03/22/2018 3 smoke safety glasses, 12pr Cutres & cold protect gloves $27.84 Total Price $31.00 Item Description Total Price 3 smoke safety glasses, 12pr Cutres & cold protect gloves $258.36 Inv. 9735665516 03/22/2018 2-51'x2" 7000 Ib bulk webbing Item Description Total Price 2-51'x2" 7000 Ib bulk webbing $143.58 Inv. 9747469907 04/04/2018 1-51'x 2" 7000 Ib bulk webbing Item Description Total Price 1-51'x 2" 7000 Ib bulk webbing ($71.79) Check 115815 Date Paid:0411212018 Granite Telecommunications, LLC Amount: $1,571.25 Inv. 418772450 04/01/2018 4.114.30.18 Landlines, long distance Item Description Total Price 4.1!4.30.18 Landlines, long distance $1,671.25 Check 115815 Date Paid:0411212018 Hamel Lumber Inc. Amount: $2,958.81 Inv. 129471 03/31/2018 36-36"x10' Rib Steel, 20 Gable End Trim, 36 Closure strip Item Description Total Price Bass Lake Dugout Covers Supplies $1,817.16 Inv. 130656 03/31/2018 36-4x8 OSB, 2-30# felt - Bass Lake Dugout Covers Supplies Item Description Total Price Bass Lake Dugout Cover Supplies $792.18 Inv. 180331 03/31/2018 March'18 Hamel Lumber purchases Item Description Total Price Inv #130616-1 mailbox, 2 paper box, 2 plates $77.99 Inv #130698-6 shovels $167.94 Inv #130910-1 mailbox, 1 large plate, 3 medium plates $109.98 Inv #130952-4 clamps $3.56 Check 115817 Date Paid:0411212018 Hawkins Ash CPAs LLP Amount: $265.00 Inv. 3070295 04/05/2018 April'18 Section 8 accounting services Item Description Total Price Client #1505080.2 - Monthly Financial Statements - Plymouth HRA $265.00 Check 115818 Date Paid:0411212018 HDS White Cap Const Supply Amount: $854.59 Inv. 50007878926 03/21/2018 1 Zurn 24x24 catch basin w/HD frame, 1 Zurn end outlet wlscrews Item Description Total Price PW floor drain repair - concrete sealer, catch basin $854.59 Check 115819 Date Paid:0411212018 Hennepin County Treasurer Amount: $51.00 Inv. 1000109179 04/01/2018 April'18 Technical Support Item Description Total Price Estimated Monthly Support 2018 $51.00 Check 115820 Date Paid:0411212018 Hennepin County Treasurer Amount: $346.26 Inv. 1000109108 03/31/2018 March'18 Parks Solid Waste Hauling Item Description Total Price Invoice #1000109108 - March 2018 Solid Waste $346.26 Check 115821 Date Paid:0411212018 Henry's Waterworks Inc. Amount: $2,316.00 Inv. 19546 03/21/2018 42 curb boxes, 36 stationary rods, 36 brass cotter pin Item Description Total Price Standpipes for curb stops, # 19546 $2,316.00 Check 115822 Date Paid:04J1212018 Hillyard Inc. - Minneapolis Amount: Page 1 of 30 77$100.30 Page4T1612018 Inv. 700326040 03/21/2018 1 EA rear latch strap, squeegee, strap squeegee rear, gasket Item Description Total Price Auto Scrubber Parts $100.30 Check 115823 Date Paid:0411212018 Hoigaards Custom Canvas & Awnings LLC Amount: $640.00 Inv. 3566 03/30/2018 40 - Custom fire tank hose straps Item Description Total Price Fire Hose Straps $640.00 Check 115824 Date Paid:0411212018 Home Depot Amount: $4,496.38 Inv. 180313 03/13/2018 100-2x6-10' #2 prime pt cdr-tn whrshl, 1-40pc plymetal teks Item Description Total Price Bass Lake Dugouts $1,033.53 Inv. 180328 03/28/2018 March'18 Home Depot Charges Item Description Total Price 4' step ladder 250 Ib $44.94 1 gal primer white, 1.88" Scotchblue, 15ct Tapcon, 3pk roll cov $67.48 3-16" Husky tool box/shoe shine kits-FS1,FS2,FS3 $20.61 6 Medium black cargo clip case $77.82 28 drawer organizer, 2-4set small bins, velcro dispenser $71.96 1-2" PVC ball valve $12.83 4-3!8x3 sleeve anchor, 10.5oz caulk -TV mount equip $17.46 4-128oz Simple Green, 2-42ct Quantum Finish, 2-28oz Dawn $67.82 24pc bungee cords, 36" rubber strap wlhook, 2-24" rubber strap $16.03 4 oz liquid nail, 1 Ib duc seal $5.76 2-2x4' egg crate, 3 closed cell foam, 4 HDX plunger $155.73 20pk nonvalve respirator, 4.5" Avanti quick strip -Historic Sign $41.85 Auto Rust Reformer, 2 Stops Rust -Historic Sign $13.60 #141#16 Anchor Kit wlscrws & bit-SCBA Mounting Brackets $9.21 2-2'x4' White louver egg crate $25.94 31" 1 -drawer Husky mechanics cart $35.00 1 transfer shovel, 2 garden spade, 3/4-100 pc brass cup hooks $58.57 14-5116x2" carriage bolts, 14-5116 hex nuts, 12-5116 washers $21.82 2"x15" B I k industrial strength vel cro $21.98 6pk 1.88" Scotchblue, 6pk-4x318" knit mini, 5.5 oz Kwik seal $92.69 2-3pk 9x3!8" Shedless knit, 5.5 oz Kwik seal white $22.36 4-1/2" PVC Cap -roller parts $3.84 2-1l4x30mm nut insert screw, 9132" Milwaukee titanium sw $12.21 11 2o Behr MQI 3453 SG Deep $46.97 Crescent long nose plier, 1 EA -12" dole end/claw nail puller $61.88 5-2pk 9V lithium battery $69.90 48"x48" Shadow white blackout cordless $55.97 3-10x5!8 sheet metal screw, 4-48x48" shadow wht blackout crdlss $292.31 2-23132 4x8 Bcx plywood $69.76 24-3x6 dbi wire rod chair, 4-10.1 oz Vulkem, 35-112x20 Rebar $281.38 2 plunger, 24" level, 4pc 9" tray set, 50pk anchor stud solver $159.85 6-4'x100' orange safety barrier fence, 2-10" DeWalt molding bar $185.16 2-6'225 Ib FG step ladder $131.92 5pc-1" 2 -hole clamp strap, 2 flex connect shutoff $15.55 2-8"x8" Ames steel tamper $53.96 15A -125V 3 -wire yellow lighted conn $10.98 5pk-12"x18TPl sawzall bide, 3pk impact socket set, 2 power bit $50.72 13 pc sawzall blade set, 2-9" 5TP1 diablo fleam ground $34.91 2x4-12" & 2x4-10" stdlbtr KD -HT prime spf $11.51 2-14.1oz propane cylinder $6.44 3pk Swiffer duster handle, 2 plant food, 7ct Swiffer dstr refill $74.79 5-5gal home bucket, 3 large neon ID bands, 12 wrist coil $100.29 6 pk wing -it, Apache drill bit-SCBA Mounting Brkts $20.34 5pk 9"x5TPl sawzall bide, 9"x18TPl sawzall bide, 9" pruning bide $46.91 5116x3 assorted color spring link, 1-112" S hook $6.73 Poly GIs wipe, 4oz plastic wood pne, acrylic sheet cutting tool $174.44 1160z BEHR MQI, 2pk 3M sponge, 5116x6" slotted screwdriver $69.21 16gt spout pail, 20" gong brush, 1.2"x10' hose, 32oz cleaner $38.967777 Page 1 of 30 Page 44/2018 20"x1000' stretch wrap 48" Empire drywall t -square 7116" titanium sw, 3!8x6" carb bit, 20 pk 318x3 Hilti LI Tomcats mouse attractant, 4-4pk Amdro kills ants stations 2 Black semi -gloss painters touch 2" 51b construction screw, 10-2pk 1.5" EMT 2 -hole strap 6 L HDL Shovels 1-4 pc plier 5 pc S/D Set 1 Magic Chef refrigerator, 3-6 blk outlets 6 U -bolts, 2 straps Check 115825 Date Paid:0411212018 J Jenson Enterprises Amount: Inv. 6918 04/05/2018 Mar/Apr'18 snow plowing-Bou Id Ridge HO, Deerhaven HDA Item Description March & April snow contract Check 115825 Date Paid:0411212018 K&S Engraving Amount: Inv. 9501 04/05/2018 2 Par tags, 1 circle tag, 1 name plate - Hortenbach Item Description Par Tags Check 115827 Date Paid:0411212018 Keeprs Inc. Amount: Inv. 366773 03/22/2018 Ballistic Vest-Gerads Item Description Ballistic Vest-Gerads Check 115828 Date Paid:0411212018 Killmer Electric Company Inc. Amount: Inv. 87057 03/21/2018 1 Yellow Scotchlok wirenuts, 1 green LED -36th Ave & HWY 169 Item Description 1 Yellow Scotchlok wirenuts, 1 green LED -36th Ave & HWY 169 Inv. 87070 03/22/2018 Repair green turn arrow -Hwy 169 & 49th Ave Item Description Repair green turn arrow -Hwy 169 & 49th Ave Inv. 87071 03/22/2018 Locate intersection Gleason Lk Dr/Carlson Pkwy Item Description Locate intersection Gleason Lk Dr/Carlson Pkwy Check 115829 Date Paid:0411212018 Kimley-Horn and Associates Inc. Amount: Inv. 10934832 02/28/2018 Proj #160662003.3 Schmidt Lake Road Engineering Services Item Description Schmidt Lake Road Engineering Services Check 115830 Date Paid:0411212018 Larson Companies/Peterbilt Inv. 2504126798 03/23/2018 20 various filters Item Description 20 various filters Check 115831 Date Paid:0411212018 Inv. 21311 03/01/2018 Item Description Electronic Reader Board PCC Deposit Check 115832 Date Paid:0411212018 Inv.270967 04/10/2018 Item Description Adobe DC Pro Photoshop Elements Shipping Page 1 of 30 Lawrence Sign/Nordquist Sign Electronic Reader Board PCC Deposit Amount: Amount: League of Minnesota Cities Amount: 4.11110.11118 Adobe DC Pro and PhotoShop $21.96 $10.96 $41.64 $16.35 $6.96 $36.18 $59.82 $44.97 $10.19 $194.52 $30.95 $530.16 Total Price $530.16 $25.15 Total Price $25.15 $944.16 Total Price $944.16 $975.02 Total Price $244.12 Total Price $272.50 Total Price $458.40 $44,090.61 Total Price $44,090.61 $193.02 Total Price $193.02 $23,775.00 Total Price $23,775.00 $352.00 Total Price $182.00 $155.00 $25.0077� Page 474/2018 Check 115833 Date Paid: 0411212018 LEAST Services/Counseling LLC Amount: $2,680.00 Inv. 171 04/0212018 3.913.29.18 Employee Assistanoe/On call Item Description Total Price Employee Assistance/Check up from the neck up $2,680.00 Check 115834 Date Paid:0411212018 Little Falls Machine Inc. Amount: $2,500.27 Inv. 351509 03/19/2018 Salt spinner, COP Auto 2018-07 Item Description Total Price Invoice #351509, salt spinner, COP Auto 2018-07 $370.30 Inv. 351509A 03/19/2018 Buffer Manifold #291 Item Description Total Price Buffer Manifold #291 $429.42 Inv. 351551 03/19/2018 Unit #295 Carriage leg assembly/underbody leg, COP Auto 2018-11 Item Description Total Price Invoices 351655 & 351551, unit 295 underbody, COP Auto 2018-11 $977.69 Inv. 351655 03/20/2018 Unit #295 underbody lift cylinder, COP Auto 2018-11 Item Description Total Price Invoices 351655 & 351551, unit 295 underbody, COP Auto 2018-11 $822.86 Check 115835 Date Paid:0411212018 Mansfield Oil Company Amount: $19,285.75 Inv. 754204 04/05/2018 6000gl Unleaded fuel Item Description Total Price 2018 Fuel Contracted Purchases $14,138.56 Inv. 758920 04/05/2018 2515gl Unleaded Fuel Item Description Total Price 2018 Fuel Contracted Purchases $5,147.19 Check 115835 Date Paid:0411212018 Marco Amount: $154.00 Inv. INV4990547 02/12/2018 2.8.18 Professional services PRI issues Item Description Total Price Professional services PRI $154.00 Check 115837 Date Paid:0411212018 Mark's Lawn Service Inc. Amount: $1,436.64 Inv. 34788 03/31/2018 Mar/Apr'18 snow contract Item Description Total Price March & April snow contract $1,436.64 Check 115838 Date Paid:0411212018 Matt's Lawn and Landscape Amount: $3,435.00 Inv. 24117 04/02/2018 March'18 Snow removal Station 73/Reserve Item Description Total Price Bus Shelters, Station 73+Reserve: Snow Removal+Salting $1,615.00 Inv. 24118 04/02/2018 March'18 Snow removal - Bus Shelters Item Description Total Price Bus Shelters, Station 73+Reserve: Snow Removal+Salting $1,820.00 Check 115839 Date Paid:0411212018 McGruff Safe Kids Amount: $154.32 Inv. 167410 03/23/2018 200-911 Emergency Readiness for Kids Item Description Total Price Community Education Supplies $164.32 Check 115840 Date Paid:0411212018 Medicine Lake Tours Amount: $1,554.00 Inv. 180403 04/03/2018 4.27.18 Senior Trip - Phipps Theater, Hudson, WI (23) Item Description Total Price Senior Trip - Phipps Theater $1,564.00 Check 115841 Date Paid:0411212018 Medina Electric LLC Amount: $507.44 Inv. 15900 03/30/2018 Greenwood PF - install 2 weather resistant GFCI receptacles Item Description Total Price77dd Page 1 of 30 Page4T1612018 Greenwood Elec Check 115842 Date Paid:0411212018 Metro Products Inc. Amount: Inv. 133386 03/22/2018 .25C .5x1.5 Carr bolt, 1C 318 Hex nut, .5C 5/8 Hex nut Item Description Various Fasteners Check 115843 Date Paid:0411212018 Inv. 96121 03/19/2018 Item Description Softener salt - PCC Inv.96232 03/19/2018 Item Description Softener salt Metro Water Conditioning Inc. PCC - 80# softener solar salt PIC - 98 50# solar salt Check 115844 Date Paid:0411212018 Minnesota Equipment/MN Equipment Inv. P65830 04/02/2018 2 fuel pump, 2 filler cap, 1 sprayer -trimmer parts Item Description 2 fuel pump, 2 filler cap, 1 sprayer -trimmer parts Check 115845 Date Paid:0411212018 Minnesota Equipment/MN Equipment Inv. P57865 04/03/2018 1 Ball joint socket, Vehicle #5041 Item Description 1 Ball joint socket, Vehicle #5041 Check 115846 Date Paid:0411212018 Mint Roofing Inc. Inv. 669422 04/03/2018 PS - locate/repair 2 roof leaks Item Description Repair 2 leaks over P5 Check 115847 Date Paid:0411212018 Minuteman Press Inv. 24411 01/15/2018 1000 Business cards - Ben Landhauser Item Description 1000 Business cards - Ben Landhauser Check 115848 Date Paid:0411212018 MN Dept of Labor & Industry Inv. ALR00824491 04/01/2018 PW Annual Elevator Operations Item Description Annual Elevator operation permit-ELV1038957 - PW Check 115849 Date Paid:0411212018 Nardini Fire Equipment Co Inc. Inv. IN00071985 04/03/2018 2018 PS fire extinguisher inspections Item Description 2018 PS fire extinguisher inspections Inv. IN00072013 04/03/2018 2018 PCC fire extinguisher inspections Item Description 2018 PCC fire extinguisher inspections Inv. IN00072031 04/03/2018 2018 FS fire extinguisher inspections Item Description 2018 FS fire extinguisher inspections Inv. IN00072032 04/03/2018 2018 Parkers Lk Park fire extinguisher inspections Item Description 2018 LaCompte PF fire extinguisher inspections Inv. IN00072040 04/03/2018 2018 Bass Lake PF Shelter fire extinguisher inspections Item Description 2018 Bass Lake PF Shelter fire extinguisher inspections Inv. IN00072082 04/04/2018 2018 Ridgemount PF fire extinguisher inspections Item Description Page 1 of 30 Amount: Amount: Amount: Amount: Amount: Amount: Amount: $507.44 $55.54 Total Price $55.54 $707.60 Total Price $94.00 Total Price $613.60 $42.53 Total Price $42.53 $111.77 Total Price $111.77 $952.10 Total Price $952.10 $41.00 Total Price $41.00 $100.00 Total Price $100.00 $3,158.90 Total Price $242.65 Total Price $107.94 Total Price $37.24 Total Price $134.34 Total Price $20.56 Total Price Page 47'?7 55 /2018 2018 Ridgemount PF fire extinguisher inspections $17.78 Inv. IN00072083 04/04/2018 2018 LaCompte PF fire extinguisher inspections Item Description Total Price 2018 LaCompte PF fire extinguisher inspections $17.78 Inv. IN00072147 04/04/2018 2018 FS2 fire extinguisher inspections Item Description Total Price 2018 FS2 fire extinguisher inspections $28.90 Inv. IN00072149 04/04/2018 2018 PIC fire extinguisher inspections Item Description Total Price Fire Extinguisher Maintenance $269.98 Inv. IN00072197 04/04/2018 2018 FS3 fire extinguisher inspections Item Description Total Price 2018 FS3 fire extinguisher inspections $106.72 Inv. IN00072199 04/04/2018 2018 Oakwood PF Shelter fire extinguisher inspections Item Description Total Price 2018 Oakwood PF Shelter fire extinguisher inspections $17.78 Inv. IN00072200 04/04/2018 2018 Plymouth PF fire extinguisher inspections Item Description Total Price 2018 Plymouth PF fire extinguisher inspections $17.78 Inv. IN00072276 04/05/2018 2018 CH fire extinguisher inspections Item Description Total Price 2018 CH fire extinguisher inspections $88.30 Inv. IN00072283 04/05/2018 2018 Station 73 fire extinguisher inspections Item Description Total Price Fire Extinguisher inspections - Station 73 $665.30 Inv. IN00072304 04/05/2018 2018 Old Town Hall & Garage fire extinguisher inspections Item Description Total Price 2018 Old Town Hall & Garage fire extinguisher inspections $20.56 Inv. IN00072374 04/06/2018 2018 PD vehicle fire extinguisher inspections Item Description Total Price Police and City hall Vehicles/ Extinguishers $369.67 Inv. IN00072400 04/06/2018 2018 Parkers Lk Pavilion fire extinguisher inspections Item Description Total Price 2018 Parkers Lk Pavilion fire extinguisher inspections $20.56 Inv. IN00072403 04/06/2018 2018 CTP fire extinguisher inspections Item Description Total Price Fire inspection both Plants $639.98 Inv. IN00072441 04/06/2018 2018 ZVVP #2 fire extinguisher inspections Item Description Total Price Fire inspection both Plants $335.08 Check 115850 Date Paid:04112/2018 Networkfleet Inc. Amount: $170.00 Inv. OSVO00001364531 04101/2018Mar'18 Parks GPS Units Item Description Total Price GPS Units $170.00 Check 115851 Date Paid:0411212018 Noonan Lawn Care LLC Amount: $295.56 Inv. FE63311 02/02/2018 Feb'18 snow contract - Connor Meadows Coach Homes Item Description Total Price February snow contract $98.52 Inv. MAR3396 04/05/2018 Mar/Apr'18 Snow contract - Connor Meadows Coach Homes Item Description Total Price March & April snow contract $197.0477� Page 1 of 30 Page 474/2018 Check 115852 Date Paid: 0411212018 Northern Sanitary/Norsan Amount: Inv. 190478 04/04/2018 IC - 4-1 gal germicidal clnr, 60 urinal screen, 6 glass clnr Item Description Janitorial Supplies Check 115853 Date Paid:0411212018 Northland Recreation LLC Amount: Inv. 1354 03/29/2018 8 H170 anchor shackle, 1 H175 wrench for shackle Item Description Playground supplies Check 115854 Date Paid:0411212018 Office Depot Amount: Inv. 118064499001 03/22/2018 2 dz pen, 1120pk ring book, 1 dz Gregg pad, 1 draft stamp Item Description 2 dz pen, 1120pk ring book, 1 dz Gregg pad, 1 draft stamp Inv. 118587766001 03/23/2018 1 bx envelope, 3 wrist support mousepad, 2 palm wrist rest Item Description 1 bx envelope, 3 wrist support mousepad, 2 palm wrist rest Inv. 118588703001 03/23/2018 1 bx grip -seal envelope Item Description 1 bx grip -seal envelope Check 115855 Date Paid:0411212018 Inv. DV 18030510 04/04/2018 Item Description Estimate router/CSU for CJDN 2018 Office of MN IT Services Mar'18 Estimate router/CSU for CJDN 2018 Check 115855 Date Paid:0411212018 Ohio Dept of Public Safety Inv. RAD180051 03/01/2018 Calibrate REP meters Item Description Calibrate REP meters Check 115857 Date Paid:0411212018 Oil -Air Products LLC Inv. 623801001 03/20/2018 2 GATS 6G-8FJX90M Item Description 2 GATS 6G-8FJX90M Inv. 624419001 03/20/2018 12 GATB, 12 KIN Item Description 12 GATB, 12 KIN Amount: Amount: Amount: Check 115858 Date Paid:0411212018 Ostvig Tree, Inc. Amount: Inv. 29791 03/30/2018 3.1213.28.18 Street/parks tree pruning Item Description 2018 Tree Maintenance (2nd year of 2 year contract) Inv. 29796 04/02/2018 3.30.18 Street pruning -3030 Larch Ln, 61240 37th Ave N Item Description 2018 Tree Maintenance (2nd year of 2 year contract) Check 115859 Date Paid:0411212018 Owens Companies Inc. Amount: Inv. 77340 03/28/2018 PW Garage - Oil Burner repair - probe and boiler plugged Item Description Oil burner repair - probe and boiler plugged - PW Inv. 77401 03/30/2018 RPZ test - Reservoir Item Description RPZ test, Well 4, Zachary, Central, Vicksburg Inv. 77402 03/30/2018 4 RPZ tests - Well 4, Zachary, Central, Vicksburg Page 1 of 30 $608.76 Total Price $608.76 $49.50 Total Price $49.60 $255.34 Total Price $135.28 Total Price $110.77 Total Price $9.29 $109.00 Total Price $109.00 $1,287.72 Total Price $1,287.72 $255.88 Total Price $38.25 Total Price $217.63 $8,986.75 Total Price $8,497.50 Total Price $489.25 $5,544.56 Total Price $2,221.79 Total Price $259.00 Page A/2018 Item Description Total Price RPZ test, Well 4, Zachary, Central, Vicksburg $721.00 Inv. 77403 03/30/2018 2 RPZ tests - WTP #2, Zachary Item Description Total Price RPZ test, Well 4, Zachary, Central, Vicksburg $413.00 Inv. 77404 03/30/2018 3 RPZ tests - Well 4, Central, Well pump house Item Description Total Price RPZ test, Well 4, Zachary, Central, Vicksburg $567.00 Inv. 77426 03/30/2018 Water leak inspection/repair - ZWTP #2 Item Description Total Price Well 11 replaced piping with pvc Sch 80 # 77426 $1,171.97 Inv. 77446 03/30/2018 Water heater replacement - CWTP #1 Item Description Total Price Water heater replacement, Central plant. #77446 $290.80 Check 115860 Date Paid:0411212018 Oxygen Service Company Amount: $52.75 Inv. 08155069 04/06/2018 6 medical oxygen tanks Item Description Total Price 6 o2 tanks $52.75 Check 115861 Date Paid:0411212018 Parallel Technologies Inc. Amount: $25,512.52 Inv. 57515 03/09/2018 Proj FM 170003 Admin Office Area remodel -data cabling, Final pmt Item Description Total Price Cat 6 Wiring Upgrade City Hall 1st Floor $25,512.52 Check 115862 Date Paid:0411212018 Phasor Electric Company Amount: $1,517.40 Inv. 045976 03/19/2018 PIC revise power for scoreboard, replace 6 ballasts, rewire shed Item Description Total Price Electrical work $1,260.90 Inv. 045993 03/23/2018 PIC replace LED driver in sign, demo old electric fireplace Item Description Total Price Electrical work $256.50 Check 115863 Date Paid:0411212018 Postmaster Amount: $5,800.00 Inv. 180404 04/04/2018 Bulk Postage Permit 1889 Deposit/Plym Newsletter Item Description Total Price Forms & Envelopes $5,800.00 Check 115864 Date Paid:0411212018 PowerPlan/RDO/Vermeer Amount: $592.55 Inv. P39639 03/29/2018 1 Pulley wldampener, Loader #200 Item Description Total Price #200 Damper Pulley $296.33 Loader #200 Parts 50% cost share $296.32 Check 115865 Date Paid:0411212018 Premier Lawn & Landscape LLC Amount: $852.44 Inv. 180331 03/31/2018 Mar'18 Snow contract Item Description Total Price March snow contract $862.44 Check 115865 Date Paid:0411212018 PRISM Amount: $451.40 Inv. 1892 04/05/2018 Jan-Mar'18 Rental/mortgage assistance Item Description Total Price Social Service Payment- Third Quarter $461.40 Check 115867 Date Paid:0411212018 Pro -Tec Design Amount: $25,654.55 Inv. 84068 01/31/2018 CH - Move Reader - use existing wiring/hardware onsite Item Description Total Price Professional Services Reader Moved in City Hall $374.00 Page 1 of 30 Page 47' /2018 Inv. 84466 02/28/2018 City Hall Avigilon Camera System Upgrade Item Description Cameras, Cables and software Professional Services Check 115868 Date Paid:0411212018 Pump and Meter Service Inc. Amount: Inv. 287851 03/29/2018 1 Swivel breakaway, 1-1x12' Hardwall pump Deer hose Item Description Roto -Rooter Amount: Hose and Break Away Swivel/ 1" diesel 3.15.18 4120 Berkshire sewer pipe Check 115869 Date Paid:0411212018 Questica Inc. Amount: Inv. 300534 03/31/2018 Custom report modification Item Description Open for 4120 Berkshire contract jetting Inv #300534 -Plymouth Budget Summary by Proj Stage -Custom Amount: Report 5-5 gal PM 200 SG Extra paint Check 115870 Date Paid:0411212018 RADeCo Inc. Amount: Inv. 12380 04/08/2018 Meter Calibration Item Description 5-5gal Wayzata Blue paint Meter Calibration Check 115871 Date Paid:0411212018 Real Time Translations Inc.IRTT Amount: Inv. 112217 04/02/2018 3.16/3.31.18 PD Minutes Used Amount: Item Description 5-5 gal Stfst Aisle Mark YI paint Monthly Access Fees / Minutes Used Check 115872 Date Paid:0411212018 Republic Services #894 Amount: Inv. 0894004604794 03/31/2018 Mar'18 Dumpster Solid Waste Amount: Item Description TMO 1900/ATT LTE@ CR 101 Antenna Pro No Invoice #-0894-004604794 - March 2018 Dumpster (1 -Shop & 1-E Med) Check 115873 Date Paid:0411212018 RIHM Kenworth Amount: Inv. 400310GR 03/27/2018 Engine Repairs, Vehicle #378 Item Description Repairs to #378 Engine Check 115874 Date Paid:0411212018 Roadkill Animal Control ! Curtis A Finch Amount: Inv. 180331 03/31/2018 3.1/3.14.18 Dead deer removal (2) Item Description Deer Check 115875 Date Paid:0411212018 Roto -Rooter Amount: Inv. 04820112906 03/23/2018 3.15.18 4120 Berkshire sewer pipe maintenance Item Description Open for 4120 Berkshire contract jetting Check 115875 Date Paid:0411212018 Sherwin Williams Amount: Inv. 56714 03/29/2018 5-5 gal PM 200 SG Extra paint Item Description 5-5 gal PM 200 SG Extra paint Inv. 59247 04/04/2018 5-5gal Wayzata Blue paint Item Description 5-5gal Wayzata Blue paint Check 115877 Date Paid:0411212018 Sherwin Williams Amount: Inv. 42848 03/30/2018 5-5 gal Stfst Aisle Mark YI paint Item Description 5-5 gal Stfst Aisle Mark Yl paint Check 115878 Date Paid:0411212018 Short Elliott Hendrickson Inc./SEH Amount: Inv. 347630 03/20/2018 TMO 1900/ATT LTE@ CR 101 Antenna Pro No Page 1 of 30 Total Price $21,969.12 $3,311.43 $250.75 Total Price $250.75 $416.25 Total Price $416.25 $451.00 Total Price $451.00 $97.00 Total Price $97.00 $918.58 Total Price $918.68 $459.76 Total Price $469.76 $186.00 Total Price $186.00 $150.00 Total Price $150.00 $407.77 Total Price $201.89 Total Price $205.88 $156.49 Total Price $166.49 $5,145.57 Page 44/2018 R201819996 Item Description Services for the TMO 1900 project. R201819996 Inv. 347631 03/20/2018 Plymo Services on Tower agreements, & contract research Item Description Services on Tower agreements, & contract research. # 347631 Check 115879 Date Paid:0411212018 Shwaders Lawn Care and Landscape Inv. 20157 04/01/2018 Apr'18 Snow contract Item Description April snow contract Amount: Check 115880 Date Paid:0411212018 Signature Concepts Inc. Amount: Inv. 906260 04/03/2018 70 ANSI Black Bottom Tee (24 M, 36 L, 10 1X) Item Description Shirts & Vests Inv. 906261 04/03/2018 53 Deluxe Safety Vests (24 LG/23 1X16 2X) Item Description Shirts & Vests Check 115881 Date Paid:0411212018 South Central College Amount: Inv. 259004 04/02/2018 112.18 Fire School -Davis, Montgomery, Anderson, Vanderlan, Aadalen, McDonnell Total Price $3,333.26 Total Price $1,812.31 $217.80 Total Price $217.80 $1,558.54 Total Price $1,037.04 Total Price $621.50 $900.00 Item Description Total Price Fire school $900.00 Check 115882 Date Paid:0411212018 Sport Systems Unlimited/Athletica Amount: $528.00 Inv. 408284 03/20/2018 1 Acrylic ad panels 0.590x51 x100 Item Description Total Price Acrylic ad panels and screws $528.00 Check 115883 Date Paid:0411212018 State of Minnesota Amount: $44,750.00 Inv. 00000470074 03/31/2018 May-Oct'18 ICWC 4 Day Crew - PICIP&F Item Description Total Price I CW C 4 Day Crew - PICIP&F $25,171.88 ICWC 4 Day Crew - PICIP&F $19,578.12 Check 115884 Date Paid:0411212018 Streicher's Inc. Amount: $109.98 Inv. 11307922 03/29/2018 4 XULong Navy Twill Shirt - G. Gerads Item Description Total Price 4 XL/Long Navy Twill Shirt - G. Gerads. $109.98 Check 115885 Date Paid:0411212018 Superior Brookdale Ford Amount: $177.94 Inv. 143958 03/21/2018 1 Spord Module Vehicle #1033 Item Description Total Price 1 Spord Module Vehicle #'1033 $177.94 Check 115885 Date Paid:0411212018 T Mobile Amount: $48.39 Inv. 4659773110418 04/02/2018 3.214.1.18 UT/SW GPS Item Description Total Price 3.2!4.1.18 UT/SW GPS $48.39 Check 115887 Date Paid:0411212018 Taylor Electric Company LLC Amount: $459.05 Inv. 1187 03/22/2018 Lancaster Lift Station -new conduit run Item Description Total Price New conduit nun @ Lancaster Lift Station $334.05 Inv. 1188 03/22/2018 Wire chemical pump at Vicksburg Reservoir Item Description Total Price Wire chemical pump at Vicksburg # 1188 $125.00 Check 115888 Date Paid:0411212018 TDS Amount: $1,258.41 Inv. 76350950000418 03/17/2018 April'18 509.5000 Landlines, Long Distance Item Description Total Price Page 1 of 30 ((]] Page4?T612018 April'18 509.5000 Landlines, Long Distance $1,268.41 Check 115889 Date Paid:0411212018 TeeJay North Inc. Amount: $234.00 Inv. 31987 03/23/2018 PCC - 4 Micro switch long arm, labor/travel Item Description Total Price Sliding Door Repair - PCC $234.00 Check 115890 Date Paid:0411212018 Thomson Reuters - West Publishing Amount: $530.50 Inv. 837986329 04/01/2018 Mar'18 Clear public records alert Item Description Total Price CLEAR -Monthly billing $530.50 Check 115891 Date Paid:0411212018 TimeSaver Off Site Secretarial Amount: $142.00 Inv. 180330 03/30/2018 3.13.18 City Council Meeting 1 hr Item Description Total Price City Council Meetings $142.00 Check 115892 Date Paid:0411212018 Tall Company Amount: $48.96 Inv. 10236313 03/28/2018 12.5 Ib Superarc welding supplies Item Description Total Price 12.5 Ib Superarc welding supplies $48.96 Check 115893 Date Paid:0411212018 Town & Country Fence Inc. Amount: $3,575.00 Inv. 1180050 03/21/2018 Furnish/install 6' backstop hood, PWYBA Donation, PC Field #1 Item Description Total Price PC Backstop $3,575.00 Check 115894 Date Paid:0411212018 ULINE Amount: $358.26 Inv. 95998317 03/23/2018 5 TW Box & Lid Kits Item Description Total Price Shipping Supplies - SCBA $368.26 Check 115895 Date Paid:0411212018 USDA Aphis General Amount: $2,315.73 Inv. 3002694653 04/02/2018 April'18 Animal Control Item Description Total Price Animal Control $2,315.73 Check 115895 Date Paid:0411212018 Verizon Wireless Amount: $3,572.93 Inv. 180409 04/09/2018 Receipt #R201301896 ZWT Antenna Proj Escrow Balance Refund Item Description Total Price Escrow return, Zachary project closed out $3,572.93 Check 115897 Date Paid:0411212018 Vessco Inc. Amount: $83.44 Inv. 72534 03/23/2018 Gasket and flange for Central tank Item Description Total Price Gasket and flange for central tank $83.44 Check 115898 Date Paid:0411212018 Viking Safety Amount: $715.38 Inv. 3132356 03/23/2018 1 Cal gas CL2 10ppm 34L Item Description Total Price New chlorine gas monitor & calibration gas $236.38 Inv. 3132416 03/23/2018 1 Gas Alert Extreme Single Gas Monitor for chlorine Item Description Total Price New chlorine gas monitor & calibration gas $479.00 Check 115899 Date Paid:0411212018 Village Chevrolet Co. Amount: $115.25 Inv. 309870 03/19/2018 1 Panel, Vehicle #5031 Item Description Total Price Panel - 23365180 - Veh#5031 - Inv# 309870 $115.25 Check 115900 Date Paid:0411212018 W S & ❑ Permit Service Amount: $133.37 Inv. 201802172 04/09/2018 Refund BU Permit #201802172 (Surcharge) - Page 1 of 30 Page 4�11 1612018 16000 9th Ave N Item Description Refund BU Permit #201802172 (80%) - 16000 9th Ave N Refund BU Permit #201802172 (Surcharge) - 16000 9th Ave N Check 115901 Date Paid:0411212018 Warning Lites of Minnesota Inc. Inv. 174916 03/22/2018 3.15.18 Traffic for 2400 Xenium Ln N Item Description Traffic for Hwy 55, S Shore & 2400 Xenium Inv. 174917 03/22/2018 3.15.18 Traffic for Hwy 55, S Shore & 2400 Xenium Item Description Traffic for Hwy 55, S Shore & 2400 Xenium Check 115902 Date Paid:0411212018 Inv.886088 03/22/2018 Item Description Open PO -Concession Resale Check 115903 Date Paid:0411212018 Inv. 11801999 04/06/2018 The Watson Company IC Concession food resupply Total Price $129.80 $3.57 Amount: $390.30 Total Price $217.44 Total Price $172.86 Amount: $1,115.44 Total Price $1,115.44 Wenck Associates Inc. Amount: Proj 16007 Plymouth Creek Stream Restoration Design Item Description 16007- Plymouth Creek Stream Restoration Design Check 115904 Date Paid:0411212018 Xcel Energy Inv. 51007862360318 04/05/2018 2.1414.2.18 Storm Water Item Description 2.1414.2.18 Storm Water Inv. 51626172430318 03/30/2018 2.1413.29.18 FH/AC, HS, CC, FS3, PS, Residential Str Lights Item Description 2.1713.19.18 FH/Dome 2.1513.19.18 HS 2.1713.19.18 CC 2.1413.18.18 FS3 2.1713.19.18 PS 2.1713.29.18 Residential Street Lights Check 115905 Date Paid:0411212018 Shamrock Group - Kelbro Company Inv. 2221916 03/26/2018 150 Ib dry ice block Item Description Ice Maker repair - kettle clean out - PW Check 115905 Date Paid:0411212018 Matt Anderson Inv. 180323 03/23/2018 3.2113.23.18 IAAI Conference -lodging, meals, incidentals per Diem Item Description 3.2113.23.18 IAAI Conference -lodging, meals, incidentals per Diem Check 115907 Date Paid:0411212018 James Barnes Inv. 180411 04/10/2018 Expense Reimbursement -25 Coil mixed covers Item Description Expense Reimbursement -25 Coil mixed covers Check 115908 Date Paid:0411212018 Mark Friske Inv. 180410 03/25/2018 3.24.18 EMT Recertification Item Description 3.24.18 EMT Recertification Check 115909 Date Paid:0411212018 Petty Cash Inv. 180330 03/30/2018 1.413.15.18 Reimburse Petty Cash Item Description Reimburse Petty Cash Amount: $8,353.60 Total Price $8,363.60 $62,087.22 Total Price $238.87 Total Price $4,725.76 $72.20 $3,477.22 $843.50 $3,683.31 $49,046.36 Amount: $209.51 Total Price $209.61 Amount: $404.45 Total Price $404.45 Amount: Total Price $147.58 Amount: Total Price $15.00 Amount: Total Price $124.11 $147.58 $15.00 $124.11 Page 1 of 30 Page 44/2018 Check 115910 Date Paid: 0411212018 Inv. 180410 04/10/2018 Item Description Kid's Garage Sale May 6 Petty Cash Total Payments: 235 Page 1 of 30 Petty Cash 5.6.18 Kid's Garage Sale Amount: $50.00 Total Price $50.00 Total Amount Paid: $1,311,821.48 Page4?112018 rCity of Plymouth Check Payment Register - UB Refunds 04/01/2018 to 04/14/2018 Check 115755 Date Paid:0411212018 AARON BRUGGEMAN Amount: $11.03 Refund 04/12/2018 Final account refund. Check 115756 Date Paid:0411212018 MARK BYRNES Amount: $151.25 Refund 04/12/2018 Final account refund. Check 115757 Date Paid:0411212018 LYNELL CHENG Amount: $16.35 Refund 04/12/2018 Final account refund. Check 115758 Date Paid:0411212018 STEVE COLTART Amount: $80.24 Refund 04/12/2018 Final account refund. Check 115759 Date Paid: 0411212018 THEODORE FUST Amount: $343.45 Refund 04/12/2018 Customer requested a refund of her credit balance Check 115770 Date Paid: 0411212018 JOHN HILBELINK Amount: $94.89 Refund 04/12/2018 Final account refund. Check 115771 Date Paid: 0411212018 HARRIET HOFF Amount: $11.75 Refund 04/12/2018 Final account refund. Check 115772 Date Paid: 0411212018 MARY HOFFMAN Amount: $14.85 Refund 04/12/2018 Final account refund. Check 115773 Date Paid:0411212018 MICHAEL HOULIHAN Amount: $85.29 Refund 04/12/2018 Final account refund. Check 115774 Date Paid:0411212018 MARK ISSACSON Amount: $25.45 Refund 04/12/2018 Final account refund. Check 115775 Date Paid:0411212018 ROBERT KARINIEMI Amount: $200.00 Refund 04/1212018 Credit letter returned requesting refund. Check 115775 Date Paid: 0411212018 HARISH MANDAN Amount: $68.26 Refund 04/1212018 Final account refund. Check 115777 Date Paid: 0411212018 TOSHIE METZGER Amount: $56.82 Refund 04/12/2018 Final account refund. Check 115778 Date Paid:0411212018 MICHAEL MURRAY Amount: $13.32 Refund 04/12/2018 Final account refund. Check 115779 Date Paid:0411212018 GREG PARK Amount: $54.57 Refund 04/12/2018 Final account refund. Check 115780 Date Paid:0411212018 LINDA PETERSON Amount: $43.64 Refund 04/12/2018 Final account refund. Check 115781 Date Paid:0411212018 VIKTOR SHABUNYA Amount: $108.28 Refund 04/12/2018 Final account refund. Check 115782 Date Paid: 0411212018 KATHRYN WILLIAMSON Amount: $53.44 Refund 04/12/2018 Final account refund. Total Refunds: 18 Total Amount Paid: $1,434.90 Page 1 of 1 Page 34116/2018 4116118 H.M.S. for Windows - Housing Assistance Payments Page. 0001 7:36:57 AM PAYMENT REGISTER -SUMMARY Q:1HMS1R$PORTSIPAYSUM.QRP Bank Account Description/Account Number 104791546468 Number Date Method Status Name Of Payee Total 0010376 411118 Computer Ck. Paid Summer Creek $659.00 0010377 411118 Computer Ck. Paid Melair Associates/At The Lake Apartments $14,026.00 0010378 411118 Computer Ck. Paid Vladimir Begun $665.00 0010379 411118 Computer Ck. Paid Bigos Willow Creek $9,783.00 0010380 411118 Computer Ck. Paid Bigos-Oakwood LLC $884.00 0010381 411118 Computer Ck. Paid Gary Boster $660.00 0010382 411118 Computer Ck. Paid Richard Cederstrom $850.00 0010383 411118 Computer Ck. Paid Currents $8,790.00 0010384 411118 Computer Ck. Paid DNT Investment LLC $1,602.00 0010385 411118 Computer Ck. Paid Esso Properties, LLC $744.00 0010386 411118 Computer Ck. Paid Fernbrook Townhomes $375.00 0010387 411118 Computer Ck. Paid Four Seasons Estates $8,622,00 0010388 411118 Computer Ck. Paid Granite Woods - Minneapolis LLC $2,047.00 4010389 4/1118 Computer Ck. Paid Great Locations, LLC. $610.00 0010390 411118 Computer Ck. Paid Andrew Heal $785.00 0010391 411118 Computer Ck. Paid Heartland -Plymouth LkVwCommons $0.00 0010392 411118 Computer Ck. Paid Heartland -Plymouth LkVwCommons $38,112.00 0010393 411118 Computer Ck. Paid Elena & Boris Iliarski $680.00 4010394 411118 Computer Ck, Paid Barbie Jo Kalash $688.00 0010395 411118 Computer Ck. Paid Gennadiy Kharain $540.00 0010396 411118 Computer Ck, Paid Lancaster Village Partnership $13,821.00 0010397 411118 Computer Ck. Paid XiaoYan Liu $840.00 0010398 411118 Computer Ck. Paid Joan M. Michaud $596.00 0010399 411118 Computer Ck. Paid Parkside Apartments $2,563.00 0010400 411118 Computer Ck, Paid Peace Properties LLC $2,169.00 0010401 411118 Computer Ck. Paid Plymouth Colony Apartments $13,739.00 0010402 411118 Computer Ck. Paid Plymouth Ponds Ltd Partnership $9,747.00 0010403 411118 Computer Ck. Paid Plymouth West View Estates LLC $0.00 0010404 411118 Computer Ck. Paid Plymouth West View Estates LLC $18,431.00 0010405 411118 Computer Ck. Paid Shenandoah Woods Apartments $14,309.00 4010406 411118 Computer Ck. Paid Gopal B Shenoy $1,752.00 0010407 411118 Computer Ck. Paid Rebecca Simonton $0.00 0010408 411118 Computer Ck. Void Plymouth Leased Housing Assoc $0.00 0010409 411118 Computer Ck, Paid Narayanan Sundaresan $1,063.00 0010410 411118 Computer Ck. Paid The Axis $8,029.00 0010411 411118 Computer Ck, Paid Vicksburg Crossing $1,690.00 0010412 411118 Computer Ck. Paid Vicksburg Commons $6,850.00 0010413 411118 Computer Ck. Paid Mark Warren $509.00 0010414 411118 Computer Ck. Paid Wellington Apartments $1,376.00 0010415 411118 Computer Ck. Paid Chongbin Wu $1,295.00 0014416 411118 Computer Ck. Paid Xiang Zhan $1,346.00 0010417 411118 Computer Ck. Paid David Zhao $804.00 0010418 411118 Computer Ck. Paid Bloomington HRA $668.90 00.10419 411118 Computer Ck. Paid Metropolitan Council - HRA $3,185.50 0010424 411118 Computer Ck. Paid Mitmeapolis Public Housing Authority $1,404.80 0010421 411118 Computer Ck. Paid Richfield HRA $887.90 0010422 411118 Computer Ck, Paid Southeast MN Multi County HRA $596.52 0010423 411118 Computer Ck. Paid St. Cloud HRA $1,834.56 0010424 411118 Computer Ck. Paid St. Louis Park Housing Authority $1,776.70 0010425 411118 Computer Ck. Paid kt- j J 'PLP Aa 'Ie,YTGrif $35.00 0010426 411118 Computer Ck. Paid T $62.00 0010427 413118 Computer Ck, Paid Melair Associates/At The Lake Apartments $467.00 0010428 413118 Computer Ck. Paid Four Seasons Estates $42.00 Page 35 4116118 H.M.S. for Windows - Housing Assistance Payments Page: 0002 7:36:57 AM PAYMENT REGISTER -SUMMARY Q:IHMSIREPORTSIPAYSUM.QRP 0010429 413118 Computer Ck. Paid Heartland -Plymouth LkVwCommons $393.00 0010430 413118 Computer Ck. Paid Lancaster Village Partnership $536.00 0010431 413118 Computer Ck. Paid Plymouth Colony Apartments $94.00 0010432 413118 Computer Ck. Paid Plymouth Leased Housing Assoc $5.00 0010433 413118 Computer Ck. Paid Vicksburg Commons $257.00 0010434 4111118 Computer Ck, Paid Malcsud Mahbub $1,222.00 0010435 4111118 Computer Ck. Paid Plymouth Leased Housing Assoc $9,619.00 Total For Bank Account $215,137.88 # Of Transactions Totals Computer Checks 402 $215,137.88 Manual Checks 0 $0.00 Direct Deposits 0 $0.00 Debit Cards 0 $0.00 Total For Bank: $215,137.88 Total - All Bank Accounts Printed: . $215,137.88 Page 36 CITY OF PLYMOUTH RESOLUTION NO. 2018 - RESOLUTION APPROVING DISBURSEMENTS ENDING APRIL 14, 2018 WHEREAS, a list of disbursements for the period ending April 14, 2018 was presented to the City Council for approval. NOW, TH EREFORE, BE IT HEREBY RESOLVED BYTH E CITY COUNCIL OF THE CITY OF PLYMOUTH, MI N N ESOTA that the payment of the list of disbursements of the following funds is approved. U5 Bank — Check Register General & Special Revenue $ 217,765.05 Construction & Debt Service $ 789,083.54 Enterprise & Internal Service $ 303,573.98 Housing Redevelopment $ 2,833.81 Check Register Total $ 1,313,256.38 U5 Bank — Housing Assistance Payments Housing & Redevelopment Authority $ 215,137.88 $ 215,137.88 GRAND TOTAL FOR ALL FUNDS $ 1,528,394.26 APPROVED by the City Council on this 24th day of April, 2018. Page 37 rp) City of Agenda O 3 Plymouth Number: ■ Adding Quality to Life To: Dave Callister, City Manager REGULAR COUNCIL MEETING Prepared by: Jim Renneberg, City Engineer April 24, 2018 Reviewed by: Michael Thompson, Director of Public Works Approve Cooperative Cost Participation Agreement with Item: Hennepin County for Cost Participation for the CSAH 9 (Rockford Road) at 1-494 Project (ST190003) 1. ACTION REQUESTED: Adopt attached resolution approving Agreement No. PW 60-17-16 between the City and Hennepin County for cost participation for a preliminary design of Rockford Road (County Road i 9) at Interstate 494 Project. 2. BACKGROUND: In 2015, Hennepin County and the City were informed by MnDOT that a re -decking of the CSAH 9 bridge at 1- 494 was planned for 2019. Both County and City staff had concerns at the time with simply re -decking due to capacity and safety related concerns in this area. Both agencies support replacing the bridge and improving the overall interchange with one that will relieve congestion and improve safety. Since that time, MnDOT has shifted its 2019 re -decking project into its 2022 program to better allow for the project partners more time to come up with the comprehensive solution and proper funding package. Ultimately, when the project is fully funded, the partnering agencies would align resources to move forward as quickly as possible. On September 27, 2016 the Council approved an agreement with Hennepin County for cost participation for a concept interchange design study for this project whereby Hennepin County and City equally split costs. Subsequently, SRF Consulting Group was hired to perform the work and the study was completed on March 16, 2017 which identified a diamond interchange (similar to existing) with a wider bridge, to accommodate dual left turn lanes in each direction, in addition to improvements at ramps. On January 23, 2018, the Council authorized staff to proceed with preliminary engineering for this project, which is more robust analysis. WSB and Associates was designated as the consulting engineer for this study at an estimated cost of $179,600 which the Council approved with the understanding that Hennepin County would pay 50% of the cost. Hennepin County continues to be partner on the project and has agreed to pay for 50% of the cost of the preliminary engineering, which is consistent with the design study. Attached is the agreement between Hennepin County and the City. The preliminary engineering is progressing and the first open house on the design alternatives was held jointly with MnDOT and Hennepin County on April 17, 2018 from 3:30 p.m. to 6:00 p.m. at City Hall to solicit feedback from the public. Page 1 3. BUDGET IMPACT: The proposed cost for this preliminary engineering approval in the amount of $179,600 would be split with Plymouth funding $89,800 (Street Reconstruction Fund) and Hennepin County also $89,800. The CSAH 9/ 1-494 Interchange Project is one of the City's highest priority infrastructure projects which is reflected in its legislative priorities for which a $10.72 million bonding request has been made. The following are potential funding sources for the entire project which would be refined as project costs and funding sources become defined: Bonding Request $ 10.72 million MnDCT $ 3.00 million Hennepin County $ 2.00 million City of Plymouth $ 0.20 million [Street Reconstruction Fund] TOTAL COST $15.92 million 4. ATTACHMENTS: Location Map Agreement Resolution Page 2 County Road 911-494 Interchange Location Map r Park V J . �If�aAts'e County Road 91I-494 • Interchange a Z fren�t� r Regional N �lymal+t h o geek Park n c � a c � J � Y O. 1 a�r c 0. Page 3 Agreement No. PW 60-117-16 County State Aid Highway's County Project No. 1653 City of Plymouth County of Hennepin COOPERATIVE COST PARTICIPATION AGREEMENT THIS AGREEMENT, made and entered into this day of 20_1 by and between the Coun ty of H ennepin, a body �) I i tic and corporate under the laws of the State of Minnesota, hereinafter referred to as the "County", and the City of Plymouth, a body politic and corporate under the laws of the State of Minnesota, hereinafter referred to as the "City". WITNESSETH: WHEREAS, the City has requested County participation in the costs to develop a design concept and perform preliminary design engineering for replacement of the CSAH 9 (Rockford Road) bridge over 1-494 to allow for the addition of left turn lanes from CSAH 9 to the I-494 entrance ramps, hereinafter referred to as the "Project'; and WHEREAS, the above mentioned design concept is known as the "Roekford Road Interchange Concept'; and WHEREAS, the City has hired SRF Consulting Group. Inc:. (SRF) to perform the necessary professional design services to prepare the Rockford Road Interchange Concept study; and WHEREAS, SRF has completed the Rockford Road Interchange Concept and the City has received from SRF an invoice in the amount of Thirty Five Thousand Fight I lundred Eighty Four Dollars and Eighteen Cents ($35,884.18) for the completed study; and WHEREAS, the County desires to participate in the costs incurred by the City to prepare the Rockford Road Interchange Concept; and WHEREAS, the City has received a proposal from the consultant WSB and Associates, Inc. (WSB) in the amount of One Hundred Seventy Nine Thousand Six Hundred Dollars and No Cents ($179,600.00) to perform preliminary design engineering to widen the CSAIi 9 bridge over 1-494 to allow the addition of left turn lanes; and WHEREAS, the County desires to participate in the costs to be incurred by the City to hire WSB to perforin the necessary preliminary design engineering to widen the CSAH 9 bridge over I- 494; and -t- WL Page 4 Agreement No. PW 60-17-16 CSAI19; C.P. 1653 WHEREAS, it is contemplated that said work be carried out by the parties hereto under the provisions of Minnesota Statutes, Section 162.17, Subdivision 1, and Section 471.59, NOW THEREFORE, IT IS HEREBY AGREED: The City shall be the lead agency and it or its agents shall he responsible to ensure that ail work and services required for the completion of the Project are in accordance with the provisions provided for herein, as well as any and all applicable laws, regulations and guidelines. The City or its agents shall be responsible for the collection of any and all data required to complete the Project. It is understood that the County will provide the City with existing pertinent data as may be available. All plans, designs and reports prepared in accordance herewith shall he prepared by or under the direct supervision of a professional engineer, registered in the State of Minnesota, and said plans, designs and reports shall be certified as required by law. 11 At the request of the County, the City or its agents shall furnish the County with any working copies of any plans, designs or reports at any time during the Project design process. The County retains the right to, at any time, review and comment on the plans, designs or reports of the City or its agents in regards to the Project proposed herein. I ll The City shall he responsible for the accuracy of the work of its agents and shall ensure that all necessary revisions or corrections resulting from errors and omissions on the part of the City or its agents are promptly made without additional compensation by the County. Acceptance of the work by the County shall in no way relieve the City or its agents of the responsibility for subsequent corrections of any such errors or omissions and also the clarification of any ambiguities. IV It is understood and agreed that the City shall furnish the County a copy of the completed Rockford Road Interchange Concept study and a copy of the completed layout(s) including all pertinent electronic files. It is further understood and agreed that the City shall furnish the County copies of all -2- Page 5 Agreement No. PW 60-17-16 CSAH 9; C.P. 1653 completed reports, plans, layouts or documents prepared by its consultant engineer related to the preliminary design engineering for the Project, including all pertinent electronic files, as provided for herein. II '[be County shall reimburse the City for one half of the costs it has incurred for SRF to prepare and complete the Rockford Road Interchange Concept study. As previously referenced the City has received from SRF an invoice in the amount of $35,$$4.18 for the completed study. The City shall invoice the County for Seventeen Thousand Nine Hundred Forty Two Dollars and Nine Cents ($17,942.09) as the County's proportionate share of the costs to complete Rockford Road Interchange Concept study. Said invoice shall include a copy of invoices submitted to the City by SRF for work performed in accordance with this Agreement. The County shall reimburse the City for one half of the costs to perform preliminary design engineering for replacement of the CSAH 9 bridge over 1-494 up to a maximum amount of Ninety Three Thousand Dollars and No Cents ($93,000.00). It is further understood and agreed that the County's total reimbursements to the City for preliminary design engineering shall not exceed said maximum amount without an amendment to this Agreement. Upon completion of the preliminary design engineering for the CSAH 9 bridge replacement project, the City shall invoice the County for reimbursement. Said invoice shall include a copy of invoices submitted to the City by the consulting engineering firm for work performed in accordance with this Agreement. Invoices will be checked by the County and payments will be made (a) in full for all work and services completed and acceptably documented, (b) without retainage, (c) in the manner prescribed by law governing the/ County's payment of claims and/or invoices and (d) within forty five (45) days of the date of receipt of the invoice, whichever is later. V[ It is understood that the monetary reimbursement to the City provided for herein is for the County's share of the Rockford ]toad Interchange Concept study completed by SRF and the preliminary design engineering work performed by the City's consultant engineering firm, and that nothing herein shall be construed as a commitment by the County to participate in the construction costs of any improvements implemented as a result of the work performed as provided herein. VII All records kept by the City and the County with respect to this project shall be subject to examination by the representatives of each party hereto. -3- W�- Page 6 Agreement No. PW 60-17-16 CSAH 9; C.P. 1653 VIII The City agrees to defend, indemnify and hold harmless the County, its officials, officers, agents, volunteers, and employees from any liability, claims, causes of action, judgments, damages, losses, costs or expenses, including reasonable attorneys' fees, resulting directly or indirectly from any act or omission of the City or said city's consultant or sub consultant, anyone directly or indirectly employed by them, and/or anyone for whose acts and/or omissions they may be liable in the performance of the services required by this contract, and against all loss by reason of the failure of the City to perform fully, in any respect, all obligations under this contract. The City's liability shalt be governed by the provisions of Minnesota Statutes, Chapter 466 or other applicable law. Ix It is agreed that each party to this Agreement or their agents shall not be responsible or liable to the other party or to any other person whomsoever for any liabilities, claims, actions or causes of actions, judgments, damages, Ioses, fines, penalties, expenses of any kind or character arising out of or by reason of the performance of any design or construction work or part hereof by the other as provided herein; and each party further agrees to defend at its sole cost and expense any action or proceeding commenced for the purpose of asserting any claim of whatsoever character arising in connection with or by virtue of performance of its own work as provided herein. The County's and the City's liability is governed by the provisions of Minnesota Statutes, Chapter 466. The County and the City each warrant that they are able to comply with the aforementioned indemnity requirements through an insurance or self-insurance program. X It is further agreed that any and all employees of the City and all other persons engaged by said City in the performance of any work or services required or provided for herein to be performed by the City shall not be considered employees of the C=ounty, and that any and all claims that may or might arise under the Workers' Compensation Act or the Minnesota Economic Security Law on behalf of said employees white so engaged and any and all claims made by any third parties as a consequence of any act or omission on the part of said employees while so engaged on any of the work or services provided to be rendered herein shall in no way be the obligation or responsibility of the County. xI Any alteration, variations, modifications, or waivers of provisions of this Agreement shall only be valid when they have been reduced to writing as an amendment to this Agreement and signed by -4- Page 7 the parties hereto. XII Agreement No. PW 60-17-16 CSAR 9; C.R 1653 The previsions of Minnesota Statutes 181.59 and of any applicable local ordinance relating to civil rights and discrimination and the Affirmative Action Policy statement of 1 lennepin County shall be considered a part of this Agreement as though fully set forth herein. M The matters set forth in the "whereas" clauses at the beginning of this Agreement are incorporated into and made a part hereof by this reference. (this spare left inlentivnally blank) -5- Page 8 Agreement No. PW 64-17-16 CSAH 9; C.P. 1653 IN TESTIMONY WHF,REOF, the parties hereto have caused this Agreement to be executed by their respective duly authorized officers as of the day and year first above written. CITY OF PLYMOUTH (Seal) ATTEST: By: Deputy/Clerk of the County Hoard APPROVED AS TO FORM: By: A i tart County A rney r7 By: Mayor Date: And: Manager Date: COUNTY OF HENNEPIN By: Chair of its County Board APPROVED AS TO EXECUTION: By: Assistant County Attorney Date: County Administrator Data: Assistant County Administrator, Public Works Date: RECOMMENDED FOR APPROVAL By: Director, Transportation Project Delivery I]epartment Date: WE Vil— Page 9 CITY OF PLYMOUTH RESOLUTION NO. 2018 - RESOLUTION APPROVING AGREEMENT WITH HENNEPIN COUNTY FOR COST PARTICIPATION FOR PRELIMINARY DESIGN AT CSAH 9 (ROCKFORD ROAD) AT 1-494 (ST190003) WHEREAS, the CSAH 9 at 1-494 is listed in the 2018-2022 Capital Improvement Program; and WHEREAS, the City of Plymouth and Hennepin County wish to jointly proceed with a design concept study at the CSAH 9 at 1-494 interchange; and WHEREAS, WSB & Associates, Inc. has been designated as the consulting engineer for the preliminary engineering for this project; and WHEREAS, the cost of the study is estimated at $179,600 that would be split with Plymouth funding $89,800 and Hennepin County also $89,800. NOW, THEREFORE BE IT HEREBY RESOLVE❑ BY THE CITY COUNCIL OF THE CITY OF PLYMOUTH, MINNESOTA, that: 1. Agreement No. PW 60-17-16 with the County is approved and the Mayor and City Manager are authorized to execute the Agreement and any amendments to the Agreement. 2. Funding for the City's estimated $89,800 share of preliminary engineering for this project shall be from the Street Reconstruction Fund. APPROVE❑ by the City Council on this 24th day of April, 2018. Page 10 rp) City of Plymouth Adding Qmky to Life REGULAR COUNCIL MEETING April 24, 2018 1. ACTION REQUESTED: Agenda 6.O4 Number: To: Dave Callister, City Manager Prepared by: Joe Paumen, Streets & Utilities Manager Reviewed by: Michael Thompson, Director of Public Works Item: Payment No. 2 and Final for the 2017 Contractor Mill and Overlay Project (ST179004.002) Adopt attached resolution approving payment No. 2 and final for the 2017 Contractor Mill and Overlay Project (ST179004.002). 2. BACKGROUND: The 2017 Contractor Mill and Overlay Project included streets adjacent to commercial and industrial properties south and west of State Highway 55, east of Interstate 494 and north of and including 16th Avenue, excluding County Road 6 and County Road 61. Improvements completed with this project include edge milling the roadway six feet from the existing curb and then overlaying the entire roadway with 1.5" of bituminous pavement. In preparation forthe mill and overlay, preventative maintenance was performed in the project area in 2016. This work included installation of concrete pedestrian ramps where necessaryto comply with the Americans with Disabilities Act (ADA) as well as replacing a minimal amount of concrete curb and gutter in extremely poor condition. In addition repair of water main valves, repair of catch basins, and installation of infiltration and inflow (I&I) barriers was completed. The work on the 2017 Contractor Mill and Overlay Project has been completed and certified as meeting project specifications by the City's Engineering staff. Any warranty items that arise will be completed as necessary throughout the remaining two year warranty period on the project. 3. BUDGET IMPACT: This project was one of two mill and overlay projects that were included in the 2017 — 202 1 CIP at an estimated cost of $2,720,000. The total estimated project cost of the 2017 Contractor Mill and Overlay Project atthe award of contract was $806,634.54. At project completion, the total project cost is $773,793.61 which includes the mill and overlay at $401,214.63, 15% for design, administration, and contingencies at $60,182.19, as well as preventative maintenance costs at $312,396.79. This project will be funded according to the table below: Page 1 Funding Source Fund Amount Budgeted Special Assessments $421,074.04 $800,000.00 Street Reconstruction Fund $180,277.96 $1,920,000.00 Sewer Fund $69,715.29 $350,000.00 Water Fund $102,726.32 $1,100,000.00 Total Funding: $773,793.61 $4,170,000.00 The combined total estimated cost and total funding for the 2017 Contractor Mill and Overlay (ST179004.002) and the 2017 Public Works Mill and Overlay (ST179004.001) projects that were programmed in the CIP for 2017 are detailed in the below tables. Public Works and Contractor Mill & Overlay Estimated Project Cost Mill & Overlay $1,324,706.63 15% Design, Administration, & Contingency $198,705.99 Preventative Maintenance $1,279,752.09 Total Estimated Cost: $2,803,164.71 Public Works and Contractor Mill & Overlay Funding Source Fund Amount Budgeted Special Assessments $1,030,205.72 $800,000.00 Street Reconstruction Fund $1,064,792.09 $1,920,000.00 Sewer Fund $257,037.59 $350,000.00 Water Fund $451,129.31 $1,100,000.00 Total Funding: $2,803,164.71 $4,170,000.00 4. ►ATTACHMENTS: Project Location Map Pay Request Resolution Page 2 N z x T 28TH AVE H O IL a x CIR N I I INDUSTRIAL PARK BLVD. ICENTER CIR IE WATERTOWER CIR N i 2017 Contractor + Mill & O MIP - 17erla 0 780 FeeL Projects THIS REPRESENTS ACO NLAT ION C F WFORw TICK A' DATA FRW aTy. CDA" BTATE Axa 7SrH FIELD VGMP9 D. IHFMWATION 9 0 0 R MELD 16TH AVE N x January 2917 27TH PL N N [ 2 y N n $ A m J 27TH AVE N w 7 o 2f z w z v z a PEO WRH ORIGINAL SW C E DOCLIYSMSAND n PEG WRH ORIGINAL SW CE GD eMS 28TH AVE N G x OA 625TH AVE N N ❑ m � x ❑ a b 24TH AVE N Z o°Q cy 4- I I INDUSTRIAL PARK BLVD. ICENTER CIR IE WATERTOWER CIR N i 2017 Contractor + Mill & O MIP - 17erla 0 780 FeeL Projects THIS REPRESENTS ACO NLAT ION C F WFORw TICK A' DATA FRW aTy. CDA" BTATE Axa 7SrH FIELD VGMP9 D. IHFMWATION 9 0 0 R MELD 16TH AVE N x January 2917 outh a Plymity v o a 11—ANDC PEO WRH ORIGINAL SW C E DOCLIYSMSAND n PEG WRH ORIGINAL SW CE GD eMS Page 3 rpCity of Plymouth Request For Payment Date: April 24, 2018 For Period PO No: From: 10/7/2017 To 4/124/2018 Project No: STI 79004,002 Specified Contract Completion Project: 2017 Contractor Mill and Overlay Project Date October 6, 2017 Contractor: C.S- McCrossan Construction, Inc Address: 7865 Jefferson Highway Maple Grove, MN 55311 Request for Payment No 2 8r Final Summary: 1. Original Contract Amount $ 421,076.30 2- Change Order - Addition $ 3. Change Order - Deduction $ 4- Revised Contract Amount $ 421,076 30 5. Value Completed to Date $ 401,214-63 6. Material on Hand $ - 7. Amount Earned $ 401,214.63 8, Less Retainage Amount: 0% $ - 9. Less Liquidated Damages 3 - 10. Sub -Total $ 401,214.63 11. Less Amount Paid Previously $ 379,667.54 12. Amount Due This Request For Payment No: 2 & Final $ 21,547.09 Approved By: (ENGINEER) By: Approved By: (CONTRACTOR) OWNER Approval By: By: By: By o W Oj&=a Gu'fanl PMpCt92010-2Q19117a12 ME & On rlay4P&y a nis%R" Pay"ckbl Toot Page 4 CITY OF PLYMOUTH RESOLUTION NO. 2018 - RESOLUTION APPROVING REQUEST FOR PAYMENT NO. 2 AND FINAL 2017 CONTRACTOR MILL AND OVERLAY PROJECT (ST 179004.002) WHEREAS, the City of Plymouth as the owner and C. S. McCrossan Construction, Inc. as the contractor, have entered into an agreement for the 2017 Contractor Mill and Overlay Project. Said agreement was approved by the City Council on June 27, 2017; and WHEREAS, the Engineer has certified his acceptance of the work and his approval of the final request for payment. NOW, TH EREFORE BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF TH E CITY OF PLYMOUTH, MINNESOTA: 1. That the original contract amount was $421,076.30 and that the value of the work to date is $401,214.63 and is approved. The final contract amount is $19,861.67 or 4.7% below the original contract amount. 2. That the work performed by the contractor for the 2017 Contractor Mill and Overlay Project and certified to the Council by the engineer as acceptable, being the same, is released from the contract except as to the conditions of the performance bond, any and all legal rights of the owner, required guarantees and correction of faulty work after final payment. 3. Request for Payment No. 2 and Final in the amount of $21,547.09 to C.S. McCrossan Construction, Inc. for the 2017 Contractor Mill and Overlay Project is approved and the Administrative Services Director is authorized and directed to pay the same forthwith. 4. Funding for this project will be from the following sources: assessments in the amount of $1,030,205.72, the Street Reconstruction Fund in the amount of $1,064,792.09, the Water Fund in the amount of $451,129.31, and the Sewer Fund in the amount of $257,037.59. APPROVED by the City Council on this 24th day of April, 2018. Page 5 rp) City of Agenda 6 m O 5 Plymouth Number: Adding 17-1y to Life To: Dave Callister, City Manager REGULAR COUNCIL MEETING Prepared by: Joe Paumen, Streets & Utilities Manager April 24, 2018 Reviewed by: Michael Thompson, Director of Public Works Approve Payment No. 2 and Final for the Schmidt Lake Item: Road from Peony Lane to Fernbrook Lane Mill and Overlay Project (ST179002.001) 1. ACTION REQUESTED: Adopt attached resolution approving payment No. 2 and Final for the Schmidt Lake Road from Peony Lane to Fernbrook Lane mill and overlay project (ST179002.001). 2. BACKGROUND: This project included Schmidt Lake Road from Peony Lane to Fernbrook Lane. Improvements included edge milling the roadway six feet from the existing curb and then overlaying the entire roadway with 1.5" of bituminous pavement. In addition, preventative maintenance was performed including replacement of concrete curb and gutter that was settled, heaved, or did not properly convey water. Pedestrian ramps were also installed to comply with Americans with Disabilities Act (ADA) guidelines. Inflow and infiltration (I&I) barriers were installed on sanitary sewer manholes, and catch basins were repaired. The preventative maintenance work was not assessed. Additionally, a section on the south side of Schmidt Lake Road, roughly 850 feet to the west of Fernbrook Lane had exhibited extremely poor drainage. A catch basin was added in this area, settled curb and gutter was replaced, and drain tile was added behind the curb in an effort to facilitate better drainage. The work on the Schmidt Lake Road from Peony Lane to Fernbrook Lane Mill and Overlay Project has been completed and certified as meeting project specifications by the City's Engineering staff. Any warranty items that arise will be completed as necessary throughout the remaining two year warranty period on the project. 3. BUDGET IMPACT: This project was included in the 2017-2021 Capital Improvement Program at an estimated cost of $1,200,000.00. The total estimated project cost of the Schmidt Lake Road Mill and Overlay Project at the award of the contract was $837,077.81. The total project cost and funding after project completion are detailed in the tables below: Page 1 Project Cost Mill and Overlay + Preventative Maintenance 15% Design, Administration, and Contingency $762,473.48 $114,371.02 Total Estimated Cost: $876,844.50 Funding Source Fund Amount Budgeted Special Assessments $25,970.13 $0.00 Street Reconstruction Fund $830,204.37 $1,200,000.00 Water Resources Fund $18,920.00 $350,000.00 Sewer Fund $1,750.00 $350,000.00 Total Funding: $876,844.50 $1,900,000.00 At project completion, this project is $39,766.69 or 4.75% overthe estimated project cost at the award of contract due to higherthan anticipated usage of bituminous patching mixture for leveling, as well as additional drain tile added to better facilitate drainage. 4. ATTACHMENTS: Project Location Map Payment Request Resolution Page 2 Meadow Ridge EicmW arr "�], 1 ake Plymouth ft,r Meadows Dog Park - amel (Future Park) Y4 - a x erl� Lake Y , Elm Z Creek Woods Nomwesl 0 m N Y ;�/ U Nroodland � f > Trails { Southwood Green Providence Adademy - SCHMIDT LAKE RD Schmid[ /' a WpodMnda +j Hollydale Golf -- 1s �TL -c x f Minnotankir �': Y D �DCKFDRD RD a Turtle Lake f M Kimberly - Lane Schmidt Lake Road Elementary Mill 8 Overlay Pf Peony Ln to Cheshire Ln 0 1,440 Feet Project - 17003 City —L-2— Pluth Page 3 1,20 City ofRequest For Payment Plymouth Date; April 24, 2018 For Period Pa No. From. 12/1/2017 To. 4/24121118 Project No: 179002001 Specified Contract Completion Project: Schmidt Lake Road Mill and Overlay Project Date August 25, 2017 Contractor. Asphalt Surface Technologies Address: PC Box 1025 5t. Cloud. MN 56302 Request for Payment No: 2 & Final Summary: 1. Original Contract Amount 2. Change Order - Addition 3. Change Order - Deduction 4. Revised Contract Amount 5. Value Completed to Date 6. Material on Hand 7. Amount Earned 8. Less Retainage Amount: 0% 9. Less Liquidated Damages 10, Sub -Total 11, Less Amount Paid Previously 12. Amount Clue This Request For Payment No: 2 & Final Approved By: (CONTRACTOR) $ 727,893.75 $ 727,893.75 $ 762,473.48 $ 762,473.48 $ 762,473.48 $ 693,867.92 $ 68,805.56 Approved By: (ENGINEER) By: OWNER Approval By: By: By By: 0 Fm!U rCdrrerll Pmleds 2 010-2 0 1911 70 0 3 Schrridt Lk fNak Pebbly k1 Cheshire M&OfaynienNs R"Payrrl "W 7900�!.O01 Page 4 CITY OF PLYMOUTH RESOLUTION NO. 2018 - RESOLUTION APPROVING REQUEST FOR PAYMENT NO. 2 AND FINAL FOR SCHMIDT LAKE ROAD FROM PEONY LANE TO FERNBROOK LANE MILL AND OVERLAY PROJECT (ST 179002.001 ) WHEREAS, the City of Plymouth as the owner, and Asphalt Surface Technologies as the contractor, have entered into an agreement forthe Schmidt Lake Road from Peony Lane to Fernbrook Lane Mill and Overlay Project, said agreement was approved by the City Council on May 23, 2017; and WHEREAS, the City Engineer has certified his acceptance of the work and his approval of the final request for payment. NOW, THEREFORE BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF PLYMOUTH, MINNESOTA: 1. That the original contract amount was $727,893.75 and that the value of the work to date is $762,473.48 and is approved. The final contract amount is $34,579.73 or 4.75% above the original contract amount. 2. That the work performed by the contractor for the Schmidt Lake Road from Peony Laneto Fernbrook Lane Mill and Overlay Project and certified to the City Council by the City Engineer as acceptable, being the same, is released from the contract except as to the conditions of the performance bond, any and all legal rights of the owner, required guarantees and correction of faulty work after final payment. 3. Request for Payment No. 2 and Final in the amount of $68,605.56 to Asphalt Surface Technologies for the Schmidt Lake Road from Peony Lane to Fernbrook Lane Mill and Overlay Project is approved' and the Administrative Services Director is authorized and directed to pay the same forthwith. 4. Funding for this project will be from the following sources: assessments in the amount of $25,970.13, the Street Reconstruction Fund in the amount of $830,204.37, the Water Resources Fund in the amount of $18,920.00, and the Sewer Fund in the amount of $1,750.00. APPROVED by the City Council on this 24th day of April, 2018. Page 5 rp) City of Agenda O 6 Plymouth Number: ■ Adding Qjmky to Life To: Dave Callister, City Manager REGULAR COUNCIL MEETING Prepared by: Mike Payne, Assistant City Engineer April 24, 2018 Reviewed by: Michael Thompson, Director of Public Works Order and Accept Preliminary Engineering Report, Order and Accept Plans and Specifications, Call for a Public Hearing, Item: Order Advertisement for Bids, Declare Costs to be Assessed, and Set Assessment Hearing for the 2018 Contractor Mill and Overlay Project (ST189004.002) 1. ACTION REQUESTED: Adopt attached resolutions ordering and accepting the preliminary engineering report, ordering and accepting plans and specifications, ordering advertisement for bids, calling for a public hearing, declaring the cost to be assessed, and setting the assessment hearing for the 2018 Contractor Mill and Overlay Project (ST189004.002). 2. BACKGROUND: The 2018 —2022 Capital Improvement Program (CI P) includes streets to be edge milled and overlaid. A mill and overlay project includes milling the edges of the streets and applying a new layer of asphalt over the entire roadway, which should provide another seven to ten years of service life before needing another similar project. Engineering and Street Maintenance staff recently inspected the pavement condition of prospective edge mill and overlay project candidates. The 2018 Contractor Mill and Overlay Project is one of two edge mill and overlay projects scheduled in the CIP. The otheredge mill and overlay project will be performed by Public Works maintenance staff (Project ST189004.001). The neighborhoods included in both project areas have required more than routine patching following the last few winters and are good candidates for this type of project. The 2018 Contractor Mill and Overlay Project includes many streets in the general area of Ridge mount Avenue and 6th Avenue between CSAH 73 (Zachary Lane) and CSAH 61 (Xenium Lane). A detailed description of the streets included with the project can be found in the preliminary engineering report. Streets without concrete curb and gutter are proposed to be milled full width instead of edge milled in order to better match existing driveways and to maintain drainage. Multiple schools are located in the project area and work is proposed to be substantially completed on streets adjacent to schools prior to the start of the 2018-2019 school year. In addition to the streets in the 2018 Contractor Mill and Overlay project area, Campus Drive from CSAH 61 (Northwest Boulevard) to Xenium Lane is proposed to be included with the project. Campus Drive is one of two streets proposed to be milled and overlaid in 2018. The other street, Fernbrook Lane from 24th Avenue to Schmidt Lake Road, is proposed to be included with the Schmidt Lake Road Expansion at 1-494 project. Page 1 The CIP also includes the Sunset Trail Drainage Improvement Project for construction in 2018. This project is located on the north side of Sunset Trail across from the intersection with Balsam Lane and would replace a corrugated metal (CMP) storm sewer pipe in poor condition. Installation of catch basins and curb and gutter would be included as well to help convey storm water. This project is proposed to be included with the 2018 Contractor Mill and Overlay Project as it is located in the same project area. In preparation of the mill and overlay, some preventative maintenance was performed) in the project areas in 2017. In the 2018 Contractor Mill and Overlay project area, the work comprised of installing concrete pedestrian ramps where necessary to comply with the Americans with Disabilities Act (ADA), replacing a minimal amount of concrete curb and gutter in extremely poor condition, and repairing water main valves. Catch basins are proposed to be repaired prior to the start of the mill and overlay. No work is proposed to sanitary sewer manholes as they were inspected by utility maintenance staff and determined to be in adequate condition. Repair of catch basins, water main valves, and installation of infiltration and inflow (W) barriers were completed on Campus Drive in 2017. Repair of concrete curb and gutter in extremely poor condition will be completed with the overlay project. Work performed as preventative maintenance is not proposed to be assessed. The adjacent benefitting property owners are proposed to be assessed for a portion of the project costs. The current assessment policy states that benefiting properties shall be assessed 40% of the actual project cost but the minimum assessed amount shall be $1,000 per unit. Properties guided or zoned for single- family shall be assessed on a per unit basis and single-family attached shall be assed one-half (1/2) of a unit basis. In no case shall the total assessed amount exceed the actual project cost. For this project, the estimated assessments for commercial, industrial, and developable properties would be calculated at $1,000 per 80 feet of frontage. An open house was held for both edge mill and overlay projects proposed in 2018, the Fern brook Lane mill and overlay, and the Schmidt Lake Road expansion at 1-494 on February 21, 2018 where City staff were present to answer questions about the proposed project. Atotal of 12 property owners attended the open house. The public improvement and assessment hearings would be scheduled for June 26, 2018. In accordance with state statute, notice of the proposed improvement hearing and assessment hearing for this project will be sent to all affected property owners and will be posted in the official newspaper prior to the hearings. 3. BUDGET IMPACT: This project is one of two edge mill and overlay projects that are included in the 2018 — 2022 CIP at an estimated cost of $3,480,000. The mill and overlay project (Fernbrook Lane and Campus Drive) is included in the CIP at an estimated cost of $1,100,000 with $200,000 allocated to Campus Drive. The Sunset Trail Drainage Improvement is included in the CIP at an estimated cost of $170,000. Page 2 The total estimated project cost and funding for the 2018 Contractor Mill and Overlay is detailed in the tables below: Estimated Project Cost Sunset Trail Area Mill & Overlay $703,426.55 Campus Drive Mill & Overlay $128,692.35 Engineering, Administrative, & Contingency $124,817.84 Preventative Maintenance $403,311.45 Sunset Trail Drainage Improvement $137,157.30 Total Estimated Cost: $1,497,405.49 Funding Source Fund Amount Budgeted Special Assessments $409,776.25 $791,000.00 Street Reconstruction Fund $643,894.64 $1,969,000.00 Sewer Fund $32,654.83 $260,000.00 Water Fund $180,911.28 $500,000.00 Municipal State Aid Fund $93,010.79 $160,000.00 Water Resources $137,157.30 $170,000.00 Total Funding: $1,497,405.49 $3,850,000.00 The combined total estimated cost and total funding for the 2018 Contractor Mill and Overlay (ST189004.002) and the 2018 Public Works Mill and Overlay (ST189004.001) projects that are programmed in the CIP for 2018 are detailed in the table below: Public Works and Contractor Mill and Overlay Estimated Project Cost Mill & Overlay $1,395,766.59 15% Design, Administration, & Contingency $209,365.00 Preventative Maintenance $1,201,338.21 Total Estimated Cost: $2,806,469.80 CIPAmount $3,480,000.00 4. ATTACHMENTS: Preliminary Engineering Report Resolutions Page 3 City of Plymouth Feasibility Report, Project No. ST 189004.002 2018 Contractor Mill &t Overlay April 24, 2018 I hereby certify that this report was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota. Registration No. 50484 Michael I Payne Intrnriiirt.inn The City Council ordered the preparation of a preliminary engineering report for the 2018 Contractor Mill & Overlay Project on April 24, 2018. The purpose of the report is to determine, in a preliminary manner, the feasibility of resurfacing the existing streets within the project area. The proposed mill and overlay project investigated in this preliminary engineering report includes the type of work to be done to the existing street. A mill and overlay is recommended when the condition of the existing driving surface, or top layer of pavement, is in need of replacement. This report discusses existing conditions and the proposed improvement in the 2018 Contractor Mill & Overlay project area and summarizes estimated costs forthe proposed improvements. Figures 1 shows the location of the area studied in this report. Existing Conditions The 2018 Contractor Mill & Overlay Project includes streets north of Ridgemount Ave W, west of CSAH 73, east of CSAH 61, south of and including Sunset Trail, and excluding 1st Ave and Wedgewood Lane. Also included are Pineview Lane between Sunset Trail and 6th Ave, Sycamore Circle and Sycamore Lane south of 6th Ave, Evergreen Lane, Cottonwood Lane, and 5th Avenue north of Sunset Trail, and Campus Drive from CSAH 61 (Northwest Boulevard) to Xenium Lane. This area has required more than routine maintenance by Street Maintenance crews and are at a point where they are in need of repair because the surface of the pavement has deteriorated significantly. The selected streets have PASER ratings generally ranging from 5-7 as shown in Figure 2. Proposed Improvements The proposed improvements are consistent the City's Pavement Management Program which includes resurfacing in orderto preserve the initial roadway investment. The project is intended to improve streets that, if no action were taken, will fall into the much more expensive category of reconstruction. An edge mill and overlay includes milling the edge of the pavement to roughly 6 feet from the existing concrete gutter and then overlaid with approximately 1.5" of bituminous pavement. Figure 3 shows the typical section for an edge mill and overlay. Roadways without concrete curb and gutter will be milled full width in order to maintain drainage and better match existing driveways. Sunset Trail will receive a 2" mill and overlay. In preparation of the mill and overlay preventative maintenance was performed in the project areas in 2017. In the 2018 Contractor Mill and Overlay project area work comprised of installing concrete pedestrian ramps where necessary to comply with the Americans with Disabilities Act (ADA), replacing a minimal amount of concrete curb and gutter in extremely poorcondition, and repairing water main valves. Catch basins are propose d'to be repaired prior to the start of the mill and overlay. No work is proposed to sanitary sewer manholes as they were inspected by utility maintenance staff and determined to be in adequate condition. Repair of catch basins, water main valves, and installation of infiltration and inflow (I&I) barriers were completed on Campus Drive in 2017. Repair of concrete curb and gutter in extremely poor condition will be completed' with the overlay project. 2 The CIP also includes the Sunset Trail Drainage Improvement Project for construction in 2018. This project is located on the north side of Sunset Trail across from the intersection with Balsam Lane and would replace a corrugated metal (CMP) storm sewer pipe in poor condition. Installation of catch basins and curb and gutter would be included as well to help convey storm water. This project is proposed to be included with the 2018 Contractor Mill and Overlay Project as it is located in the same project area. Surface Water Protection The 2018 Contractor Mill & Overlay Project impacts only the exiting top layer of pavement and therefore does not require any watershed permits or review. Construction best management practices (BMPs), such as inlet protection, are implemented where feasible on all City street projects. Traffic and Access Traffic and driveway access will be maintained on all streets during construction. The milled surface is still a drivable surface, but traffic control will need to be closely monitored as some of these streets carry a significant amount of traffic. Work adjacent to schools will be scheduled to be substantially completed priorto the start of the 2018 —2019 school year. Estimated Project Schedule City Council orders and receives the preliminary engineering report, orders and acceptsthe plans and specifications, orders advertisement for April 24, 2018 bids, calls for a Public Improvement Hearing, declares costs to be assessed and sets the Public Assessment Hearing Receive bids May 24, 2018 Public Improvement Hearing, Assessment Hearing, Award contract June 26, 2018 Begin construction Mid -July 2018 Construction ends September 2018 Estimated Costs The estimated project cost forthe 2018 Contractor Mill & Overlay Project, which includes the Sunset Trail Area Mill and Overlay and the Campus Drive Mill and Overlay, is $832,118.90. The total estimated project cost including engineering, administration, and contingency, preventative maintenance work, and the Sunset Trail Drainage Improvement is $1,494,758.44, and is summarized below. An itemized cost estimate is included in Appendix A of this report. 3 Estimated Project Cost Sunset Trail Area Mill & Overlay $703,426.55 Campus Drive Mill & Overlay $128,692.35 Engineering, Administrative, & Contingency $124,817.84 Preventative Maintenance $403,311.45 Sunset Trail Drainage Improvement $134,510.25 Total Estimated Cost: $1,494,758.44 Project Financing The current assessment policy states that benefiting properties shall be assessed 40% of the actual project cost butthe minimum assessed amount shall be $1,000 per unit. In no case shallthetotal assessed amount exceed the actual project cost. Assessments for properties guided or zoned for single-family use shall be made on a per parcel (unit) basis. Assessments for properties guided or zoned for single-family attached shall be made on a per parcel (unit) basis except that they shall be assessed for one-half (1/2) of a unit. For this project, the estimated assessments for commercial, industrial, and developable properties would be calculated at $1,000 per 80 feet of frontage. Only the mill and overlay itself is proposed to be assessed. Preventative maintenance work and the Sunset Trail Drainage Improvement completed with this project are not proposed to be assessed. The properties proposed to be assessed with this project are included in Appendix B of this report. The 2018-2022 Capital Improvements Program (CIP) has designated $3,480,000 forthe two edge mill and overlay projects and $1,100,000 for the two mill and overlay projects (Fe rnbrook Lane & Campus Drive) with $200,000 attributed to Campus Drive in 2018. The Sunset Trail Drainage Improvement is included in the CIP at an estimated cost of $170,000. The overall project funding detailed below. Funding Source Fund Amount Budgeted Special Assessments $386,929.66 $791,000.00 Street Reconstruction Fund $666,741.63 $1,969,000.00 Sewer Fund $32,654.83 $260,000.00 Water Fund $180,911.28 $500,000.00 Municipal State Aid Fund $93,010.79 $160,000.00 Water Resources $134,510.25 $170,000.00 Total Funding: $1,494,758.44 $3,850,000.00 4 Figure 1 5 w H ag , Clifton z 318rAV✓;N •.E -French C 30TH AVE N L x 70 TH AVEN SOta,g p"', r G'[rg 28TH AVE N w z - 28TH AVEN w. 2 z 28TH PLN - ¢': S g z 1R N j¢ 28TH AVE N q W ❑ 2❑La AS 277H P4 N 0 0 2 27 ❑ >y z TH AVEN} �y y34" a w 4 C• % MO 26TH AVE $ z ° a N N z � — — _ - F 7.5YH z 0 STHAVE N 2 $ ❑ f- Medicine Lake ¢ 24TH AVE N ? 2 2 t z z Hertgock 2 24TH AVEN �� Q J F W C 2 N .Y — �' - f •`;< PE+VSY�`K?, x IND TRIAL PARK BLVD r . w ? w Wast . SOF J � S� j lAndfclhn ` q Lake •. S 2 uY TO WATERTOWEIR CPR N $ 09 �N<4 rC� iaTH AVEN 5i � � I Pp 16TH AVE N y z'� � l ati SN pti� 15TH AVEN C L4RCf}LN � '-. .- x N E ❑ o 2 134 0 . NW T37HAV s n 3 �F Hidden o W � X E N12 � y z Lake 72TH p 5y pJE ;' N AVE N ra SLR �d1 .. - 1 y,1µ jF 12TH AVEN �' �� O z �U. ❑ ONEQy $ 0,41mew Q• 1 �y t �Hp $ IFontl 0 J 1FH RVEN r• ? 1ti 11TH AVE N Y Sgllth Shote W w a HIo 50TH AVEN 10TH AVEN Gl $ �'� Y x 0qY 65 $ Y r TH AVEN r RESDEN RD fJ ,� � ro 5E ORg� 02 `L wlxfJE ❑� o ,y 5TH AYE 6TH AVE N H ❑�Q$'3` 5YH g� 50 5-E4p.M STti - qke 6 - M a sg A Caririar gh ❑ 3 c� 3R0 AVEN ... vrcrW2O�r: suASET Yf7l s 0y R 3J6 8o1d 2e 58T AVEN 1STAVE Nz o Sunset Hill z VkgYzsta Eastff❑w' W m 0 3: Efenenlary w0dIQ School .Pdigd'yfim RIDGEMOWrAVEW ply, Menneton a N 2018 Contractor Mill & Overlay Sunset Hills & Campus Drive Project - ST189004.002 �] ny 20s �y`�J City of 0 1,920 Fee[ Projects Plymouth insn[wel._[wfaFeOHvu*cNo�n/[YeAnTcnnno [wTn� rsvtovNn.�lAe nnp vh�trt soi.Kc25mni n'E Hvi Been iavrc�nevrvpeinitwv�ouD t�v-O �tRrT'vwocvv•rsrs[o w�w[t[iru��ajtceoocucils - 5 Figure 3 TYPICAL EDGE MILL & OVERLAY R/W R/W VARI-S VARIES WIDTH VARIES WIDTH VARIES DLOPE• 50 PE VARIES VARIES CONC. CBcG� L AS SPECIFIED L 1 "AS SPECIFIED ON THE PLAN SHEETS ON THE PLAN SHEETS -DETAILA 13"BITVMINOUS WEARING COURSE MN/DOT SPEC. 2360, TYPE SPWEA34DB 2367 TACK COAT EXISTING BrFUMINDUS DETAI LA 7 Appendix A rp) City of Plymouth 2018 Contractor MITI & Overlay Project City Project ST189004.D02 State Aid Project 155-159-005 & 155-201-Wl Engineers Estimate NO MNDOT ITEM NO. UNIT TOTAL QUANTITY UNFT COST TOTAL PLAICE 1 2027.501 MOBLF-ATTON LS. I $ 40 OOO.DO f 40 WD.00 2 21DI 524 CLEARING TREE 1 $ 1 000.DO $ 1 Dwoo 3 21DI524 GRUBBING TREE 1 $ 1,000 -DO $ 1000.00 4 21D4 -5D2 SALVAGE SIGN PANEL EACH 2 $ 30 -DO f 60.00 S 1 21D4 -5D3 REMOVE Bm1MNOU5 CURS LF. 20D $ 3 -DO f 600.00 6 21D4 -5D3 REMOVE CONCRETE CURB & GUTTER (-1 FT) LF. 29 $ 10.00 $ 290.00 7 21D4 -5D3 REMOVE CONCRETE CURB& GUTTER (-4 FT) LF. 23D $ 7 -DO f 1,61D.00 8 21D4 -5D3 REMOVE STORM SEWER PPE LF. 252.1 $ 10 -DD f 2,521.00 9 21D4.504 REMOVE BTRINRJOUSMEDIAN S.Y. 98 $ 10 -DD f 980.00 10 21D4.504 REMOVE BTRIIRJOUS DVkY PAV EENT S.Y. 1,210 $ 2.50 f 3025.00 11 21D4.504 REMOVE 6' CONCRETE DIA Y PAVEMENT S.Y. 20 $ 15 -DD f 300.00 121 2211.507 1 AGGREGATE BASE CL. S CV CY 1 56 $ 75 -DO f 4--0000 13 2231.5DI BITUMINOUS PATCHING MDCnJRE TON 144 $ 115.00 f 16,560.00 14 2232.5DI ®CE MILL BTRINRJOLIS SURFACE 1' S.Y. 21,074 $ I -DO f 21,D74.00 15 2232.5D1 LILL BITUMINOUS SUFTFACE 1.S" S.Y. 15,a2l $ I -DO f 15 821.00 16 2232.5D1 LILL BMA94OUS SUFTFACE (2') S.Y. 39,235 $ 1.50 f 58,852.50 17 2367.502 TACK COAT GAL 11,395.5 $ 2.00 f 22,790.90 18 2360.5D1 TYPE SPWEA240B LEU ELING COURSE RCCR)TE TCN 40 $ 6200. f 2,48D.00 19 236O.5DI TYPE SPVdEA340B LE.' ELING COURSE MIKTUFE TCN 80 $ 6200. f 4,96D.00 20 1 2360.5D3 ITYPE SPVVEA240B WEAR COURSE MIXTURE (1-5') S.Y. 51,835 $ 5.00 f 259,175.00 21 2360.5D3 TYPE SPVVEA340B WEAR COURSE MIXTURE (1-5') S.Y. 12,525 $ 5 -DD f 62,625.00 22 2360.5D3 TYPE SPWEA340B WEAR COURSE MIXTURE 2" S.Y. 39,235 $ 6.50 f 255027.50 23 2501.6D2 21" HDPE STORM SEWER APRON EACH 1 $ 2 500.00 f 2,5M00 24 2502.6D2 COMECT TO EXISTING STORM SEWER EACH 1 $ 3,00000 f 3 DM -00 25 =-5D3 12" RCA STORM SEWER CL. 11 LF. 16.0 $ 75.00 f 1,2M00 26 =.5D3 15" RCA STORM SEWER CL. 11 LF. 68.8 $ 100.00 $ 6.&M-00 27 =.5D3 18" RCA STORM SEWER CL. 11 LF. 712 $ 125.00 f 8 900.00 28 1 25133.6D3 121" HOPE STORM SEWER LF. 180.9 $ 150 -DO $ 27,135.00 29 2504.6DI LOVAER WATER MAN LS. 1 $ 1%000.DO $ 10,DOD.oO 30 2504.6D2 AQILSTGATEVALVE EACH 15 $ 100.D0 $ 1,500.00 31 25D4 -&D2 SALVAGE SPRNdER FEAD EACH 8 $ 50 -DO f 400.00 32 2504.&D2 INSTALL SPRINKLER HEAD EACH 8 $ 100.00 f 800.00 33 2506.502 CB CASTING TYPE R -3067-V EACH 4 $ 1,000.00 f 4,DM-(10 34 2506.502 CS CASTING TYPE R-4342 EACH 1 $ 1,00000 $ 1.0m00 35 2506.522 ADJLIST MANHOLE EACH 70 $ 200.00 $ 14 000.00 361 25W 6D3 CS TYPE ST -2 LF. 8.1 $ 750.00 $ 6,07500 37 25O6.6D3 Mi TYPE ST -6 48" DW LF. 192 $ 1 000.00 $ 19 O.00 38 2511.5D9 HAND RAC®RRRAP CL ■ TON 10 $ 150.00 $ 1,5M00 39 2531.501 CONCRETE CURB & DESIGN 8618 <4 LF. 29 $ 45.00 $ 1,30500 40 2531.501 CONCRETE CURB & GLTFER, DESIGN 8618 -4 LF. 348 $ 40.00 1 $ 13 920.00 41 2531.501 CONCRETE CURB & GUTTER, FIGH -EARLY, DESIGN 8618 (-1 FT) LF. 45 $ 50.00 $ 2,250.00 42 2531.5D3 CONCRETE MEDIAN 4" S.Y. 98 $ 75.00 $ 7,350.00 43 2531.5134 6' CONCRETE DWY PAVEME117 S.Y. 20 $ 85.00 $ 1,700.00 441 2531.&D2 I R& R CONCRETE PEI)ESTRIAN RAMP EACH 2 $ 3,000.00 $ 6,000.00 45 2531.&D3 CONCRETE CURB DESIGN V LF. 20 $ 30 -OD $ 60D.00 46 2535.5D3 &'X 6' BITUMINOUS CURB LF. 20D $ 10.00 $ 2,000.00 47 2563.6DI THA FFC CONTROL LS. 1 $ 30 000.00 f 30 000.00 48 2564.5D2 INSTALL SIGN PANE- EACH 2 $ 150 -DO f 30D.00 49 2573.5D3 SLTFEJCETYPEMS LF. IOD $ 7.50 f 750.00 50 2574.504 SODDW-- TYPE LAWN & BOLLEJARD S.Y. 400 $ 10 -DO f 4 000.00 51 2574.5D8 COM ITICIAL FERT ANALYSE 5-15-1❑ LB. 10 $ 2.00 f 2000. 521 2575.535 IWATER FOR TURF ESTABLISFNENT MGAL 25 $ 75.00 f 1,87500 53 2575.604 HYDROS®NG: MIgDOT MIXTLRE 25-151 S.Y. 20D $ 4.00 f 800.00 54 2582.5D3 ZEBRA CROSSWA LK PANT S.F. 486 $ 3.00 f 1,458.00 55 2582.5DI PAVTMSSGPANT S.F. 1 45 $ 5.00 f 225.00 56 2582.5D2 4' SOL[) LINE PAM LF. 17,18.5 $ 0.15 $ 2,577.75 57 2582.5D2 4' DOUBLE SOLD LINE PAM LF. 9,695 $ 025 $ 2,423.75 58 2582.502 4'SKPLFEPANT LF. 80 $ 0.15 f 1200. 59 2582.5D2 24"SOLDLNEPANT LF. 39 $ 3.50 f 13650 TOTAL BASE BID $ 962,744.90 DIESGIN, ADM IN, CONTINGENCY $ 131,349.14 TOTAL PROJECT COST $ 1,094,094.04 Appendix B Properties proposed to be assessed with the 2018 Contractor Mill and Overlay Project. Sec Twp Rn� Suffix 22 118 22 24 0004-0005 22 118 22 31 0017-0019, 0023, 0025, 0027 22 228 22 34 0023-0024 22 118 22 42 0010 34 118 22 31 0003 34 118 22 34 0001-0002,0050 34 118 22 41 0001-0005, 0009-0012, 0021-0027, 0030-0042, 0047-0048 34 118 22 42 0026 34 118 22 43 0001-0017, 0019-0020, 0028, 0031-0032, 0034, 0036-0037, 0047-0049, 0052, 0058- 0059, 0063-0064, 0067-0068 34 118 22 44 0001-0003, 0006, 0009-0010, 0013-0018, 0021-0026 35 118 22 31 0001-0002, 0005-0007, 0009-0012, 0021-0022, 0026-0040, 0050-0051 35 118 22 32 0008-0010, 0012-0013, 0020, 0022-0023, 0026-0028, 0034-0038 35 118 22 33 0002-0004, 0007, 0013-0020, 0028-0029, 0034-0035, 0039-0043, 0045, 0047-0050, 0052-0057 35 118 22 41 0001-0008, 0011-0018, 0020, 0028-0030, 0032, 0034-0035, 0043-0064 35 118 22 42 0003-0004,0006-0010,0013-0020,0022-0036 35 118 22 43 0002, 0013, 0020-0026, 0028-0039 35 118 22 44 0002-0006, 0011, 00160023, 0025-0027, 0029-0035, 0037, 0049 CITY OF PLYMOUTH RESOLUTION NO. 2018 - RESOLUTION ORDERING PRELIMINARY ENGINEERING REPORT FOR THE 2018 CONTRACTOR MILL AND OVERLAY PROJECT (ST 189004.002) WHEREAS, the 2018-2022 Capital Improvement Program made recommendations for the 2018 Contractor Mill and Overlay Project; and WHEREAS, it is necessary to undertake a Preliminary Engineering Report to determine work required on each street recommended to be considered for the 2018 Contractor Mill and Overlay Project (ST 189004.002); and WHEREAS, the recommended project area includes north of Ridgemount Avenue West, west of CSAH 73, east of CSAH 61, south of and including Sunset Trail, and excluding 1st Avenue and Wedgewood Lane. Also included are Pineview Lane between Sunset Trail and 6th Avenue, Sycamore Circle and Sycamore Lane south of 6th Avenue, Evergreen Lane, Cottonwood Lane, and 5th Avenue north of Sunset Trail, and Campus Drive from CSAH 61 to Xenium Lane. NOW, THEREFORE, BE IT HEREBY RESOLVED BYTH E CITY COUNCIL OF THE CITY OF PLYMOUTH, MI N N ESOTA that the City Engineer is instructed to prepare a Preliminary Engineering Report with all convenient speed by advising the Council, in a preliminary way, as to whether the proposed improvements are feasible and as to whether it should best be made as proposed or in conjunction with some other improvement and the estimated cost of the improvements as recommended APPROVED by the City Council on this 24th day of April, 2018. Page 13 CITY OF PLYMOUTH RESOLUTION NO. 2018 - RESOLUTION RECEIVING PRELIMINARY ENGINEERING REPORT, ORDERING PREPARATION OF PLANS AND SPECIFICATIONS, AND CALLING FOR A PUBLIC HEARING FOR THE 2018 CONTRACTOR MILL AND OVERLAY PROJECT (ST189004.002) WHEREAS, pursuant to a resolution of the City Council adopted April 24, 2018, a report has been prepared with reference to the recommended project area including the streets north of Ridgemount Avenue West, west of CSAH 73, east of CSAH 61, south of and including Sunset Trail, and excluding 1st Avenue and Wedgewood Lane. Also included are Pineview Lane between Sunset Trail and 6th Avenue, Sycamore Circle and Sycamore Lane south of 6th Avenue, Evergreen Lane, Cottonwood Lane, and 5th Avenue north of Sunset Trail, and Campus Drive from CSAH 61 to Xenium Lane; and WHEREAS, the proposed improvement includes the edge mill and overlay of streets, replacement of concrete curb and gutter, water, sewer repairs, and all necessary appurtenances; and WHEREAS, said report is being received bythe Council on April 24, 2018; and WHEREAS, the report provides information regarding whether the proposed project is necessary, cost effective, and feasible; whether it should best be made as proposed or in connection with some other improvement; the estimated cost of the improvement as recommended; and a description of the methodology used to calculate individual assessments for affected parcels. NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF PLYMOUTH, MINNESOTA: 1. The Council will consider the improvement of such streets in accordance with the report and the assessment of abutting and adjacent property within the designated 2018 Contractor Mill and Overlay Project (ST189004.001) for all or a portion of the cost of the improvement pursuant to Minnesota Statutes 429.011 to 429.111 (Laws 1953, Chapter 398, as amended) at an estimated total cost of the improvement of $1,497,405.49. 2. A public hearing shall be held on such proposed improvement on the 26th day of June, 2018, in the Council Chambers of the Plymouth City Center at 3400 Plymouth Boulevard at 7:00 p. m., and the City Clerk shall give mailed and published notice of such hearing and improvements as required by law. 3. The Plymouth Engineering Department is designated as engineer for the improvement. They shall prepare plans and specifications forthe making of such improvement. APPROVED by the City Council on this 24th day of April, 2018. Page 14 CITY OF PLYMOUTH RESOLUTION NO. 2018 - RESOLUTION APPROVING PLANS AND SPECIFICATIONS, AND ORDERING ADVERTISEMENT FOR BIDS FOR THE 2018 CONTRACTOR MILL AND OVERLAY PROJECT (STS 89004.002) WHEREAS, pursuant to a resolution passed by the Council on April 24, 2018, the City Engineer has prepared plans and specifications for improvement No. ST189004.002, the improvement of the 2018 Contractor Mill and Overlay Project which includes the streets north of Ridgemount Avenue West, west of CSAH 73, east of CSAH 61, south of and including Sunset Trail, and excluding 1st Avenue and Wedgewood Lane. Also included are Pineview Lane between Sunset Trail and 6th Avenue, Sycamore Circle and Sycamore Lane south of 6th Avenue, Evergreen Lane, Cottonwood Lane, and 5th Avenue north of Sunset Trail, and Campus Drive from CSAH 61 to Xenium Lane by mill and overlay of bituminous pavement, replacement of concrete curb and gutter, water repairs, sewer repairs, and all necessary appurtenances, and has presented such plans and specifications to the Council for approval. NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF PLYMOUTH, MINNESOTA: 1. Such plans and specifications, a copy of which is attached hereto and made a part hereof, are approved. 2. The City Clerk shall prepare and cause to be inserted in the official paper and in QuestCDN an advertisement for bids upon the making of such improvement under such approved plans and specifications. The advertisement shall be published two times, shall specify the work to be done, shall state that bids will be received by the City Clerk until 10:00 a.m. on May 24, 2018 at which time they will be publicly opened in the City Council Chambers of the Plymouth City Center building at 3400 Plymouth Boulevard, Plymouth, Minnesota, bythe engineer and City Clerk, will then be tabulated, and will be considered bythe council at 7:00 p.m. on June 26, 2108, in the Council Chambers. Any bidder whose responsibility is questioned during consideration of the bid will be given an opportunity to address the Council on the issue of responsibility. No bids will be considered unless sealed and filed with the City Clerk and accompanied by a cash deposit, cashier's check, bid bond or certified check payable to the City Clerk for five percent of the amount of such bid. APPROVED by the City Council on this 24th day of April, 2018. Page 15 CITY OF PLYMOUTH RESOLUTION NO. 2018 - RESOLUTION DECLARING COST TO BE ASSESSED, AND ORDERING PREPARATION OF PROPOSED ASSESSMENT FOR THE 2018 CONTRACTOR MILL AND OVERLAY PROJECT (ST 159004.001 } WHEREAS, estimated costs have been calculated for the 2018 Contractor Mill and Overlay Project (ST189004.002) including the north of Ridgemount Avenue West, west of CSAH 73, east of CSAH 61, south of and including Sunset Trail, and excluding 1st Avenue and Wedgewood Lane. Also included are Pineview Lane between Sunset Trail and 6th Avenue, Sycamore Circle and Sycamore Lane south of 6th Avenue, Evergreen Lane, Cottonwood' Lane, and 5th Avenue north of Sunset Trail, and Campus Drive from CSAH 61 to Xenium Lane, and the estimated cost for such improvement is $1,366,056.35, and the expenses incu rred or to be incurred in the making of such improvement amount to $131,349.14 so that the total cost of the improvement will be $1,497,405.49. NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF PLYMOUTH, MINNESOTA: 1. The portion of the cost of such improvement to be paid by the City of Plymouth is declared to be $1,087,628.84 and the portion of the cost to be assessed against benefited property owners is declared to be $409,776.65. 2. Assessments shall be payable in equal annual installments extending over a period of either 5 years, 10 years, or 15 years with the first of the installments to be payable on or before the first Monday in January, 2019, and shall bear the interest rate of 3.22% percent for a 5 year term, 3.54% for a 10 year term, or 3.80% for a 15 year term per annum from the date of the adoption of the assessment resolution. 3. The City Clerk, with the assistance of the City Engineer, shall forthwith calculate the proper amount to be specially assessed for such improvement against every assessable lot, piece or parcel of land within the district affected, without regard to cash valuation, as provided by the law, and shall file a copy of such proposed assessment in the office for public inspection. 4. The City Clerk shall upon completion of such proposed assessment notify the City Council thereof. APPROVED by the City Council on this 24th day of April, 2018. Page 16 CITY OF PLYMOUTH RESOLUTION NO. 2018 - RESOLUTION CALLING FOR HEARING ON PROPOSED ASSESSMENT FOR THE 2018 CONTRACTOR MILL AND OVERLAY PROJECT (ST 189004.002) WHEREAS, by a resolution passed by the Council on April 24, 2018, the City Clerk was directed to prepare a proposed assessment of the cost for the improvement located in the streets north of Ridgemount Avenue West, west of CSAH 73, east of CSAH 61, south of and including Sunset Trail, and excluding 1st Avenue and Wedgewood Lane. Also included are Pineview Lane between Sunset Trail and 6th Avenue, Sycamore Circle and Sycamore Lane south of 6th Avenue, Evergreen Lane, Cottonwood Lane, and 5th Avenue north of Sunset Trail, and Campus Drive from CSAH 61 to Xenium Lane, by mill and overlay of bituminous pavement, replacement of concrete curb and gutter, water repair, sewer repair, and all necessary appurtenances; and WHEREAS, the City Clerk has notified the Council that such proposed assessment has been completed and filed in the office of the City Clerk for public inspection. NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF PLYMOUTH, MINNESOTA: 1. A hearing shall be held on the 26th day of June, 2018, in the City Council Chambers of the Plymouth City Center, 3400 Plymouth Boulevard, Plymouth, Minnesota at 7:00 p.m. to pass upon such proposed assessment and at such time and place all persons owning property affected by such improvement will be given an opportunityto be heard with reference to such assessment. 2. The City Clerk is directed to cause a notice of the hearing on the proposed assessment to be published once in the official newspaper at least two weeks prior to the hearing and shall state in the notice the total cost of the improvement. The City Clerk shall also cause mailed notice to be given to the owner of each parcel described in the assessment roll not less than two weeks prior to the hearing. APPROVED by the City Council on this 24th day of April, 2018. Page 17 rp) City of Agenda 6 ■ O 7 Plymouth Number: Adding Qjmky to Life To: Dave Callister, City Manager REGULAR COUNCIL MEETING Prepared by: Mike Payne, Assistant City Engineer April 24, 2018 Reviewed by: Michael Thompson, Director of Public Works Order and Accept Preliminary Engineering Report, Order and Accept Plans and Specifications, Call for a Public Hearing, Item: Order Advertisement for Bids, Declare Costs to be Assessed, and Set Assessment Hearing for the Troy Lane Reconstruction Project (ST180002) 1. ACTION REQUESTED: Adopt attached resolutions ordering and accepting the preliminary engineering report, ordering and accepting plans and specifications, ordering advertisement for bids, calling for a public hearing, declaring the cost to be assessed, and setting the assessment hearing for the Troy Lane Reconstruction Project (ST180002 ). 2. BACKGROUND: Reconstruction of Troy Lane between 54th Avenue and County Road 47 is included in the 2018-2022 Capital Improvement Program (Cl P) with construction scheduled in 2018. The project would include reconstruction of Troy Lane from roughly 56th Place to approximately 375 feet south of County Road 47. Troy Lane would be upgraded from its existing two lane rural section to a two lane urban section with curb and gutter that would include a trail on the east side of the road and storm sewer. This street is considered a local roadway; therefore the typical 28 foot wide street is proposed. The proposed 10 foot wide bituminous trail would connect 56th Place to 59th Avenue, but not to County Road 47 as this could create a safety concern as pedestrians may be encouraged to cross at this intersection, which has high speeds and poor sightlines. Instead, this trail connection is planned when County Road 47 is reconstructed. The existing 36 inch corrugated metal pipe (CMP) creek culvert that occasionally overtops in large rain events will be replaced with two 3 foot by 6 foot concrete box culverts to reduce roadway flooding. The proposed improvements would connect to a roughly 375 foot long section of Troy Lane immediately south of County Road 47 that was realigned and reconstructed in 2017 with the development of The Fields at Meadow Ridge Subdivision. The remaining unreconstructed section of Troy Lane south of 56th Place will be evaluated for reconstruction and realignment as the surrounding area develops. Troy Lane is proposed to be open to local traffic only during the project. All of the developments on the east side of Troy Lane, with the exception of the Preserve at Meadow Ridge have access to the recently reconstructed Peony Lane. The planned Greenway West development on the west side of Troy Lane is expected to be under construction during the Troy Lane Reconstruction Project. Staff is expecting to receive the preliminary plat for the Greenway North development in the near future and could potentially be under Page 1 construction later this fall. The Troy Lane reconstruction project will coordinate with the adjacent developments to provide access. An open house was held for the project on January 31, 2018 where City staff and its consulting engineer were on hand to answer questions about the proposed project. Staff and its consulting engineer have had numerous correspondence and meetings with an adjacent property owner who voiced concerns with the proposed Troy Lane Reconstruction Project. The highlights of the concerns, along with the City's response and actions, are detailed below. Correspondence between staff, the consulting engineer, and the resident are also attached. • The resident requested that the trail be placed on the west side of Troy Lane instead of on the east side. o Staff and its engineer have looked into this request and placing the trail on the west side of Troy Lane would push the construction limits beyond the available right of way and would require an easement. Staff met with the property owner the easement would be needed from and discussed the proposed easement. The property owner has since been unresponsive and staff has been unable to obtain the easement. There is adequate right of way and easement to construct the trail on the east side of Troy Lane. • The resident requested that a stop sign be installed at the intersection of Troy Lane and 58th Avenue due to the excessive speeds on Troy Lane and poor sight distance. o Based on these concerns, staff reviewed this intersection for safety improvements. As such, the following improvements will be made that will include features that will encourage slower speeds and improve sight lines: ■ The roadway is proposed to be 28 feet wide with lanes striped to 11feet wide. ■ Curb and gutter will be installed which gives the visual impression of a narrower roadway. ■ Sight distance at the 58th Avenue intersection will be improved by lowering the existing hill. The intersection would be monitored after construction to see if a stop sign is warranted in accordance with the Minnesota Manual on Uniform Traffic Control Devices (MNMUTCD) and the City's Neighborhood Traffic Calming Policy. Staff will also request that MnDOT perform a s pee di study on Troy Lane after construction with the intention of lowering the speed limit from 45 mph to a speed limit that is more consistent with other local roadways in the City. The adjacent benefitting property owners are proposed to be assessed for a portion of the project costs. The current assessment policy states that benefiting properties shall be assessed 40% of the actual project cost. Only the properties on the west side of the road are proposed to be assessed for their share as there are no properties with direct access on the east side of the road. The costs to install the bituminous trail and the two concrete box culverts are not proposed to be assessed. The public improvement and assessment hearings would be scheduled for June 12, 2018. In accordance with state statute, notice of the proposed improvement hearing and assessment hearing for this project will be sent to all affected property owners and will be posted in the official newspaper prior to the hearings. Construction is expected to start in July and be completed in October. 3. BUDGET IMPACT: The Troy Lane Reconstruction Project is included in the 2018 —2022 CIP at an estimated cost of $1,450,000.00. The total estimated project cost is $1,355,820.21 as detailed in the below table: Page 2 Estimated Project Cost Street Reconstruction $800,654.02 Trail $97,327.13 Box Culverts $224,400.00 5% Engineering, Administrative, & Contingency $56,119.06 Consulting Engineer $177,320.00 Total Estimated Cost $1,355,820.21 Funding would come from the Street Reconstruction Fund ($1,151,245.59) and special assessments ($204,574.62). 4. ATTACHMENTS: Preliminary Engineering Report Resident Correspondence Resolutions Page 3 City of Plymouth Feasibility Report, Project No. ST 180002 Troy Lane Reconstruction April 24, 2018 I hereby certify that this report was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota. Registration No. 50484 Michael I Payne Intrnriiirt.inn The City Council ordered the preparation of a preliminary engineering report for the Troy Lane Reconstruction Project on April 24, 2018. The purpose of the report is to determine, in a preliminary manner, the feasibility of reconstructing Troy Lane. The proposed reconstruction project investigated in this preliminary engineering report includes the type of work to be done to the existing street. A street reconstruction is recommended to upgrade rural roads to current City standards. This report discusses existing conditions and the proposed improvement in the Troy Lane Reconstruction project area and summarizes estimated costs for the proposed improvements. Figures 1 shows the location of the area studied in this report. Existing Conditions The Troy Lane Reconstruction Project includes Troy Lane from approximately 375 feet south of County Road 47 to 561h Place North. The roadway is a two lane rural roadway approximately 23-24 feet wide and is lacking curb and gutter and storm sewer. The roadway shows signs of distress and was rated a 6 in the 2016 PASER ratings as sown in Figure 2. The available sight distance at the intersection of Troy Lane with 58th Ave is limited. There is a 36 inch corrugated metal culvert (CMP) north of 58th Ave that is undersized and causes the roadway to flood during storm events. Significant development has occurred along this stretch of Troy Lane with the Enclave on the Greenway and Maple Creek Meadows developments constructed on the east side of the road. Construction of the Greenway West development on the west side of Troy Lane is expected to commence in the near future and plans for the Greenway North development are underway. A 375 foot long portion of Troy Lane immediately south of County Road 47 was reconstructed and realigned in 2017. Proposed Improvements Total reconstruction is recommended for Troy Lane. The roadway would be reconstructed to a 28 foot wide road with a 10 foot wide bituminous trail on the east side as shown in Figures 3 and 4. The roadway would have an engineered street section which includes 1% inch bituminous wearing course, 2% inch bituminous base course, 8 inches of aggregate base, and 12 inches of granular sub -base. Drainti le will be installed at the bottom of the granular sub -base to facilitate drainage of the street section. This engineered road section is consistent with the City of Plymouth Engineering Guidelines minimum street section. Pedestrian ramps will be installed) as needed to comply with the Americans with Disability Act (ADA guidelines). Storm sewer is proposed to be installed along the length of the project. The existing 36 inch CMP culvert crossing will be replaced with two 3 foot by 6 foot concrete box culverts in order to reduce the frequency of roadway flooding. The hill located at the intersection with 58th Ave will be lowered to improve sight distance at the intersection. 2 Surface Water Protection The Troy Lane Reconstruction Project is located in the Elm Creek Watershed District. The watershed has indicated that a permit will not be needed and the project will only require a review for erosion control. This project will follow the guidelines of the Minnesota Wetland Conservation Act due to impacts to wetlands in the project area. In addition, a storm water construction permit from the Minnesota Pollution Control Agency (M PCA) will be required. Storm water in the project area is proposed to be treated with a combination of sump manholes and SAFL baffles. Additionally, construction best management practices (BMPs), such as inlet protection, are implemented where feasible on all City street projects. Traffic and Access Troy Lane is proposed to be closed to all but local traffic during the project. All of the developments on the east side of Troy Lane, with the exception of the Preserve at Meadow Ridge have access to the recently reconstructed Peony Lane. The project will be coordinated with the development on the west side of Troy Lane to provide access. Estimated Project Schedule City Council orders and receives the preliminary engineering report, orders and acceptsthe plans and specifications, orders advertisement for bids, calls for a Public Improvement Hearing, declares costs to be assessed and sets the Public Assessment Hearing Receive bids Public Improvement Hearing, Assessment Hearing, Award contract Begin construction Construction ends Estimated Costs April 24, 2018 May 24, 2018 June 12, 2018 July 2018 October 2018 The estimated project costs include construction costs plus 5% for construction contingencies, engineering, administration, finance and legal. Itemized cost estimates are included in Appendix A of this report. The estimated project cost for the Troy Lane Reconstruction Project is $1,355,820.21 and is summarized below. 3 Estimated Project Cost Street Reconstruction $800,654.02 Trail $97,327.13 Box Culverts $224,400.00 5% Engineering, Administrative, & Contingency $56,119.06 Consulting Engineer $177,320.00 Total Estimated Cost $1,355,820.21 Project Financing The current assessment policy states that benefiting properties shall be assessed 40% of the actual project cost. Only properties onthe west side of Troy Lane are proposed to be assessed asthere are no properties on the east side with direct driveway access. The costs to install the trail as well as install the two 3 foot by 6 foot box culverts are not proposed to be assessed. The proposed assessment will be determined by frontage or area and the properties proposed to be assessed with this project are included in Appendix B of this report. The 2018-2022 Capital Improvements Program (CIP) has designated $1,450,000.00 for the Troy Lane Reconstruction Project with funding detailed in the below table. Funding Source Fund Amount Budgeted Special Assessments Street Reconstruction Fund $204,574.62 $1,151,245.59 $0 $1,450,000.00 Total Funding: $1,355,820.21 $1,450,000.00 4 SECTION OF TROY LAME r ' RECONSTRUCTED & REALIGNED IN 2017 IF t r .r a• � � � .r may•, `•1 e0i,• y REALIGNMENT OF TROY LANE -0 6E CONSIDERED WITH FUTURE DEVELOPMENT r PROJECT RECONFIGURED IN 2017 Fig u 2016 Pase r Ratings ■ 4 5 6 7 8 9 ._ 10 _ Project Area 6 Pae 9 Figure 3 TROY LANE (LOOKING NORTH) PROPOSED TRAIT ON EAST SIDE 5C&U: V = S'-0" — rrwwm +sc.vear 2 e- M1v.a CITY xo.vw , 4A Plwwl. • u Ie cel. ���P�oroslv�Pnono.m� �P�wweo� 6�ne lwr�. pn'. We T.wn � n • Cwe -. —� r.�.o.lo zr cva el.� B cell ,� p r• OF ■fi" BOLTON City a v & MENK PROPOSE e . , , . , Plymouth Rod, Ae1ple.nee sNutlu Pae 10 Figure 4 ,-y OL i0•SM ill ry } F 3 t w J J w r • i ,AA lw lld S Appendix A ri Pl cmouth Y Troy Lane Reconstruction Project City Project ST180002 Engineer's Estimate NO. ITEM UNIT TOTAL QUANTITY UNrr COST TOTAL PRICE 1 MOBILIZATION LUMP SUM 1.00 $ 60,000.00 $ 60,000.00 2 CLEARING TREE 3.00 $ 700.00 $ 2,100.00 3 GRUBBING TREE 3.00 $ 650.00 $ 1,950.00 4 REMOVE RPE SEWER (STORM} LIN FT 90.00 $ 1200. $ 1,080.00 5 REMOVE STRUCTURE STO EACH 6.00 $ 250.00 $ 1,50000 6 REMOVE CONCRETE CURB & GUTTER LIN FT 60.00 $ 5.25 $ 315.00 7 REMOVEBITUMINOUS DRIVEWAY PAVEMENT SQ FT 50.00 $ 9.00 $ 450.00 8 REMOVE BITUMINOUS PAVEMENT SQ Y D 5,370.00 $ 4.00 $ 21,480.00 9 REMOVE CONCRETE DRNEINAY PAV E EHTI SQ FT 50.00 $ 1200. $ 600.00 10 REMOVE CONCRETE WALK SQ FT 210.00 $ 5.00 $ 1,050.00 11 SALVAGE SIGN TYPE C EACH 5.00 $ 100.00 $ 500.00 12 COMMON EXCAVATION (EV) (P) CU YD 5,475.00 $ 2200. $ 120,450.00 13 COMMON BORROW (LV) CU YD 500.00 $ 25.00 $ 12,500.00 14 SUBGRA DE EXCAVATION EV CU YD 350.00 $ 2200. $ 7,70000 15 SELECT GRANULAR BORROW CV CU YD 2,65300 $ 23.00 $ 61 019.00 16 SUBGRADE PREPARATION RD STA 18.40 $ 466.00 $ 8,574.40 17 GEOTEXTLE FABRIC TYPE V SQ Y D 6,577.00 $ 1.50 $ 9,865.50 18 AGGREGATE SURFAGNG CLASS 5 (DRIVEWAY) TON 50.00 $ 40.00 $ 2,000.00 19 STREET SWEEPER (WITH PICKUP BROOM) HR 15.00 $ 120.00 $ 1,800.00 20 AGGREGATE BASE CLASS 5 TON 3,107.00 $ 16.00 $ 49,712.00 21 TYPE SP 9.5 WEARING COURSE MIXTURE (3,C) TON 464.00 $ 80.00 $ 37,120.00 22 TY PE SP 12.5 NON WEAR COURSE MIXTURE (3,C) TON 774.00 $ 75.00 $ 58,050.00 23 12" RC PPE APRON EACH 2.00 $ 1,40000 $ 2,80000 24 24" RC PIPE APRON W/ TRASH GUARD EACH 1.00 $ 11900-00 $ 11900-00 25 6" PERF PVC DRAIN LIN FT 3,280.00 $ 11.00 $ 36,080.00 26 6" PERF PVC DRAIN CLEANOUT EACH 3.00 $ 300.00 $ 900.00 27 12" RC RPE STORM SEWER DESIGN 3006 CLASS V LIN FT 1,223.00 $ 30.00 $ 36,690.00 28 24" RC RPE SEWER DESIGN 3006 CLASS III LIN FT 158.00 $ 45.00 $ 7,110.00 29 CONSTRUCT DRAINAGE STRUCTURE DESIGN 4020-60 LIN FT 9.38 $ 500.00 $ 4,690.00 30 CONSTRUCT DRAINAGE STRUCTURE DESIGN 4020-48 LIN FT 75.05 $ 330.00 $ 24,766 50 31 CONSTRUCT DRIANAGE STRUCTURE DESIGN 2'X 3 LIN FT 2085. $ 275.00 $ 5,733.75 32 6 X 3 PRECAST CONCRETE BOX CULVERT LIN FT 104.00 $ 1 550.00 $ 161 200.00 33 6 X 3 PRECAST CONCRETE BOX CULVERT END SECTION EACH 4.00 $ 15 800.00 $ 63 200.00 34 6" CHAIN LINK FENCE- VINYL COATED LIN FT 60.00 $ 35.00 $ 2,100.00 35 RANDOM RIP RAP CLASS III TON 1620 $ 100.00 $ 1,620.00 36 RANDOM RIP RAPCLASS VI TON 238.00 $ 150.00 $ 35,700.00 37 CASTING ASSEMBLY (STORM) EACH 21.00 $ 700.00 $ 14,700.00 38 ADJUSTVALVEBOX EACH 5.00 $ 200.00 $ 1,000.00 39 ADJUST CURB STOP EACH 1.00 $ 200.00 $ 200.00 40 12" GATE VALV E A ND BOX EACH 1.00 $ 4,501.00 $ 4,501.00 41 DUCTLE IRON FITTINGS LBS 150.00 $ 9.00 $ 1,35000 42 12" DIP CL. 52 WATERMA IN LIN FT 51.00 $ 60.00 $ 3,06000 43 6" PVC C900 DR25 WATERMAIN LIN FT 60.00 $ 30.00 $ 1,800.00 44 6" GATE VALVE& BOX EACH 1.00 $ 500.00 $ 500.00 45 CONNECT TO EXISTING WATERVIAIN EACH 2.00 $ 1,500.00 $ 3,000.00 46 6" PVC SDR 26 SERVICE RPE LIN FT 70.00 $ 55.00 $ 3,850.00 47 8" SDR 35 SEWER PPE LIN FT 7200. $ 65.00 $ 4,680.00 48 CONNECT TO EXISTING SANITARY SEWER EACH 1.00 $ 2,000.00 $ 2,000.00 49 CONNECT TO EXISTING SANITARY MANHOLE EACH 1.00 $ 3,50000 $ 31500-00, 50 4" POLYSTYRENE INSULATION SQ Y D 15.00 $ 35.00 $ 525.00 51 ADJUST FRAME& RING CASTING (STORM} EACH 3.00 $ 750.00 $ 2,250.00 52 ADJUST FRAME& RING CASTING (SANITARY) EACH 4.00 $ 850.00 $ 3,400.00 53 6" CONCRETE DRIVEWAY SQ YD 35.00 $ 108.00 $ 3,780.00 54 3" BITUMINOUS DRIVEWAY SQ Y D 37.00 $ 45.00 $ 1,665.00 55 3" BITUMINOUS TRAIL SQ FT 14,775.00 $ 4.50 $ 66,487.50 56 CONCRETE CURB & GUTTER DESIGN B618 LIN FT 3,735.00 $ 14.00 $ 52,290.00 57 CONCRETEV-CURB LIN FT 30.00 $ 18.00 $ 540.00 58 6" CONCRETE PAVEMENT RED RAM'S SQ FT 1,24000 $ 1200. $ 14 880.00 59 TRUNCATED DOMES SQ FT 120.00 $ 38.00 $ 4,56000 60 TRAFFIC CONTROL LUVPSUM 1.00 $ 15,000.00 $ 15,000.00 61 INSTALL SIGN TYPE EACH 5.00 $ 175.00 $ 875.00 62 SALVAGE& INSTALL LIGHT POLE EACH 2.00 $ 10,000.00 $ 20,000.00 63 SILT FENCE, TYPE MS LIN FT 720.00 $ 2.00 $ 1,440.00 64 DICH CHECK - BIOLOG LIN FT 235.00 $ 1200. $ 2,820.00 65 STORM DRAIN INLET PROTECTION EACH 21.00 $ 250.00 $ 5,250.00 66 STABILIZED CONSTRUCTION EXIT EACH 2.00 $ 1,500.00 $ 3,000.00 67 RAPID STABLIZATION SQ YD 5D() -GD $ 2.00 $ 1,00000 68 EROSION CONTROL SUPERVISOR LUM'SUM 1.00 $ 51000-00 $ 51000-00, 69 TOPSOIL BORROW (CV) CU YD 150.00 $ 25.00 $ 3,750.00 70 EROSION CONTROL BLANKET CAT. 3 W/ SEED MX 25-151 SQ Y D 2,890.00 $ 1.50 $ 4,335.00 71 EROSION CONTROL BLANKET CAT. 3 W/ SEED MX 33-261 SQ Y D 1,540.00 $ 5.50 $ 8,470.00 72 4" SOLID LINE WHITE- EPDXY LIN FT 3,413.00 $ 1.75 $ 5,972.75 73 4" DOUBLE SOLID LINE YELLOW - EPDXY LIN FT 1,835.00 $ 2.75 $ 5,046.25 74 CROSSWALK MARKINGS- POLY PREFORM SQ FT 213.00 $ 7.50 $ 1,597.50 TOTAL BASE BID $ 1,122,381.15 DESGIN, ADMIN, CONTINGENCY $ 56,119.06 TOTAL COST $ 1,178,500.21 CONSULTING ENGINEER $ 177,320.00 TOTAL PROJECT COST $ 1,355,820.21 Appendix B Properties proposed to be assessed with the Troy Lane Reconstruction Project Sec Twp Rn� Suffix 6 118 22 21 0009 6 118 22 24 0002-0006 6 118 22 31 0007-0008 10 pBOLTON & MENK Real People. Real Solutions. March 23, 2018 City of Plymouth Attn: Mike Payne, PE 3400 Plymouth Boulevard Plymouth, MN 55447 RE: Troy Lane Reconstruction - Trail Location — Resident Follow Up on March 19 Dear Mr. Payne: 2638 Shadow Lane Suite 2DO Chaska, MN 55318-1172 Ph: [952] 448-8838 Fax: [952] 448-8805 Bolton-Menk.com This letter serves as a follow up to resident comments made by Kyle Foster at the January 31, 2018 Open House held on the project, and per the evaluation memo on trail location provided on March 6, 2018. With consideration of the city goal to complete the project in 2018, it was recommended to complete the trail on the east side of the road within existing easements if acquisition of an easement was not negotiable with the impacted property owner on the west side of the roadway. A follow up with the resident making the comment occurred at his residence on March 19 to review the circumstances with the following general record: • We discussed the City evaluation of placing the trail on the west side based on his comment and the goal of an objective review for each option. It was discussed that the west side required easement and the east side did not and therefore the placement is leaning towards the east side. It was explained the significance of buying easement from an unwilling or unavailable seller and efforts had been made to reach out to the property owner, but I could not verify the outcome or details of those efforts personally. Mr. Foster was highly interested in why they would not be accepting of this and felt the City should seek to acquire the easement for various reasons including his desire to not have the trail near his house. He indicated a goal of further pursuing his comment to request the trail be moved to the west side of the road. • The roadway design was reviewed and explained, noting an urban design of curb and gutter at a relatively narrow 28 ft width to encourage slower driving. The residents asked about posted speeds expected here on opening and he mentioned current speeds at 45mph, I offered the design will encourage slower average speeds than 45mph but that we'd have to wait until after opening to verify what speeds drivers will feel comfortable driving on the new urban road given drivers set speeds largely based on road conditions and environment, and speed limits are set based on speed study. I mentioned a follow up would occur to the resident on expected opening day posted speeds. • He asked about stop signs and if it was planned to put one at the intersection he lives on, when they are eligible by City policy, and if it applies here. It was explained that it was not planned with the project and how stop sign warrants work, but I would follow up with more information on policy by the City. Page 14 ■ The resident asked about assessments, and if they are being assessed for the project. I explained I would need to follow up as it pertains to his residence. ■ The resident asked about landscaping and if it was possible for the City to consider screening if the trail does end up on his side of the road. I mentioned I would follow up. Recommendations: We recommend holding on any finther design work until a final determination is made on if the trail will be moved to the west side of the roadway. Understanding an easement would be required to build a trail on the west side of Troy Lane, and the City would like to maintain schedule for construction of the roadway this summer, it is necessary to obtain a commitment from the impacted property owner on the west side of the roadway by approximately April 5. ff a settlement is not likely at that point, or potential for a prolonged acquisition process exists, then the delivery schedule cannot be maintained as planned and the trail would need to fall on the east side of the road to continue towards 2018 construction as previously planned. I am available to discuss this letter and answer any questions that you or the City Council may have. Sincerely, Bolton & Menk, Inc. Daniel Lonnes, P.E. Principal Engineer Page 15 Michael Payne From: Kyle Foster Sent: Thursday, March 22, 2018 5:42 AM To: Jim Renneberg �irenneber@plymouthmn.ov� Cc: Chelsey Foster Subject: Troy Lane Reconstruction Project Hello Jim - My wife and I met with Dan Lonnes of Bolton & Menk on Mondayto discuss the Troy Lane reconstruction project. Dan provided us an update on the reconstruction plans. As you probably are aware, as existing homeowners at 18225 581h Ave N we asked that B&M consider locating the walking path on the western edge of Troy Lane. ❑an said you were lea ningtowards the eastern edge proposal for the Troy Lane walking path, as locating along the western edge would require an easement allowance & a sales agreement with the owners of 5515 Troy Lane N. However, I would ask that you reconsider locating the walking path to the eastern, despite any difficulties around property 5515, for the following 4 reasons: First, there is a pre-existing ditch alongthe western edge of Troy Lane that would be perfectly suitable as a location for the proposed walking path along Troy Lane. Second, that there will be 78 new homes in the new Greenway West development, 20 new single-family homes in the proposed Greenway North development, and a further 101 townhomes within the same development. These developments will solely orjointly border Troy Lane. The walking path should be situated nearest the majority of new residents. This not only increases safety by reducing the number of local residents required to cross Troy Lane for access, but aligns with future access for the proposed 56' Avenue connection to the Creekside Hills development. It just makes sense. Third, there is currently four wetland areas (north of 551h avenue, south of 59' avenue, north of 58" avenue, and south of 58' avenue) additionally impacted by locating the walking path on the western edge of Troy Lane, rather than the eastern. This does not include the wetland area souith of 56th avenue in this round of the Troy Lane reconstruction, but of course would if located on the eastern edge of Troy Lane for future reconstruction efforts. This area still hosts white -tail deer, native turkeys, pheasants, sandhill cranes, and other fauna, and I ask additional stresses on their wetland environment be considered further. Fourth, by locating the walking path along the eastern edge of Troy Lane, this imposes a burden and reduces usability of these properties for existing homeowners. Had my wife and I known that a walking path was likely to go right alongside our backyard, we would have taken into consideration the location of the home on our property, and whether locating within the City of Plymouth was the best decision for our family. As you can likely imagine, we would prefer walkers not be staring in to our back yard and dining room each and every night. This would be a choice we would not have if the path is placed along the eastern edge of Troy Lane, but that future homeowners in the Greenway West and North developments could consider as they decide to purchase a property or not. Regardless of the final recommendation that you decide to propose to City Council, we would ask you include in your consideration the following items: Page 16 With the development and construction of the Greenway West project by Pulte Builders, reconstruction during calendar year 2018 is a poor use of city funds. One does not replace the carpet, so to speak, before they paint the walls. With the volume of construction traffic from the Greenway West development, the impact to a newly reconstructed Troy Lane would be severely detrimental. It is a better use of funds and more logical to delay reconstruction until the Greenway West and Greenway North projects are completed. That would also allow the option to complete a larger section of Troy Lane reconstruction, rather than this limited 3 block stretch of road, and allow the City of Plymouth to have a better understanding of traffic usage and population densitythan held currently. That any Troy Lane improvement plan include installation of foliage along the edges of the reconstruction project. Specifically, if the final decision is made by the City Council to install the walking path along the eastern edge of Troy Lane, that arborvitae or another similar year-round medium height shrubbery be installed along the existing homeowner property lines to provide comfortable privacy from users of said pathway. That a 4 -way stop be installed at the intersection of Troy Lane and 58th Avenue. Not only will there remain issues of a limited visibility by topography at this intersection, but with the installation of 78 additional homes at Greenway West the minimum consideration should be to slow traffic in this section of the road for the safety not only of drivers, but of adults and children crossing Troy Lane to use Meadow Ridge facilities. That the posted speed on Troy Lane be 35 MPH, considerate of not just the walking path traffic from Maple Creek Meadows and Greenway West, but the additional expected traffic from the proposed and highly likely Greenway North development. That proper lighting be installed along the length of Troy Lane, considering that there are personal residences along this road & expected additional homes along this & the future development of Troy Lane. This should be residentially -suitable multiple light posts, ratherthan industrial -quality parking lot intensity lighting. I would ask again that you review the above request to locate the walking path along the western edge of Troy Lane, as that is the most logical and reasonable alignment for this reconstruction, even if it is not the cheapest or fastest. I ask that the City of Plymouth move forward with the western adjustment not because it is the cheapest or fastest way to complete this project, but because it is a project design that is most consistent with the vision that the City of Plymouth is a quality neighborhood with common-sense development, and a city that listens to the voices of tax -payers and the voting public. This is a project that appears to have not been thought fullythrough for safety, suitable timeline, nor most effective usage in the very near future. As a concerned citizen of Plymouth, I ask that you fully considerthe implications forthis project as outlined here forthe long-term benefit of the city and best usage, ratherthan the objectives of meeting minimum requirements. Thank you, Kyle & Chelsey Foster 18225 58th Ave N Plymouth MN 55446 Page 17 Michael Payne From: Dan Lonnes <danlo[7a bolton-menk.com> Sent: Friday, March 23, 2018 4:11 PM To: Michael Payne Cc: Jim Renneberg Subject: FW: Troy Lane FYI -the response to the resident, thanks for your explanation on each. Dan From: Dan Lonnes Sent: Friday, March 23, 2018 4:09 PM To: 'Kyle Foster' Subject: Troy Lane Kyle, per our conversation on March 19, the follow up to your questions are: • Expected opening day speeds (posted limits) Once the project is completed the City expects to start the process to get a MnDOT speed study with the intent of lowering the speed limit, the final speed will be determined by the study, it is expected that the speed limit will be reduced. 0 Stop sign warrants, will they get one now or into the future With the changes to the roadway, improved sight distance, and curb and gutter, it is not appropriate to install the stop signs before driving conditions are monitored in this location. The City will monitor the area after completion to see if the intersection meets stop sign warrants. If the intersection doesn't meet warrants, the City has a neighborhood traffic calming policy that gives a resident an avenue to have their concerns addressed. In this case it would likely involve a neighborhood petition. • Assessments, who gets them? The City's assessment policy allows for assessments to abutting benefiting property owners which would include everyone who has property frontage on Troy. However in this case the City is proposing to assess residents who abut Troy that have direct driveway access. • If a trail is going in regardless of his opposition in the end, is landscape in the 10' area between the trail and his fence an option? Having trees or shrubs for screening installed on your property is an option to discuss if the trail needs to be constructed on the east side of the roadway. The city is continuing to pursue the viability of acquisition of an easement to allow for trail placement on the west side, I believe Jim received your message pertaining to this matter. Thanks Dan Daniel A. Lonnes, P.E. Page 18 Principal Engineer Bolton & Menk, Inc. 2638 Shadow Lane, Suite 200 Chaska, MN 55318-1172 P: 952-448-8838 Ext. 2673 M: 612-756-2693 Balton-Menk.com This einail has been scanned by the Symantec Email Security.cloud service. For more information please visit http://www.synianteccloud.coin Page 19 Michael Payne From: Jim Renneberg Sent: Friday, March 30, 2018 8:01 AM To: Kyle Foster Cc: Chelsey Foster Michael Payne <mpayne@plymouthmn.gov> Subject: RE: Troy Lane Reconstruction Project Kyle and Chelsey, I'm following up to your email from last week regarding the Troy Lane project. I've included some brief responses below in red and I would be happyto discuss this with you further. Please let me know your availability. Thanks! Jim Renneberg, P.E. I City Engineer Phone: 763.509.5541 From: Jim Renneberg Sent: Thursday, March 22, 2018 11:07 AM To: 'Kyle Foster' Cc: Chelsey Foster Michael Payne <mpayne@plymouthmn.gov> Subject: RE: Troy Lane Reconstruction Project Kyle and Chelsey, Thanks for the email and sharing your concerns with the Troy Lane project. We have a meeting with Dan Lonnes later today and we will be talking more about the items in your email below. I am off tomorrow so I'll reach out to you next week to discuss the project once I have a chance review all the information. Thanks and I hope you have a good weekend. Jim Renneberg, P.E. I City Engineer Phone: 763.509.5541 From: Kyle Foster Sent: Thursday, March 22, 2018 9:42 AM To: Jim Renneberg �!renneber @plymouthmn. ova Cc: Chelsey Foster Subject: Troy Lane Reconstruction Project Hello Jim - My wife and I met with Dan Lonnes of Bolton & Menk on Mondayto discuss the Troy Lane reconstruction project. Dan provided us an update on the reconstruction plans. As you probably are aware, as existing homeowners at 18225 58th Ave N we asked that B&M consider locating the walking path on the western edge of Troy Lane. Dan said you were lea ningtowards the eastern edge proposal for the Troy Lane walking path, as locating along the western edge would require an easement allowance & a sales agreement with the owners of 5915 Troy Lane N. Page 20 However, I would ask that you reconsider locating the walking path to the eastern, despite any difficulties around property 5915, for the following 4 reasons: First, there is a pre-existing ditch alongthe western edge of Troy Lane that would be perfectly suitable as a location for the proposed walking path along Troy Lane. Second, that there will be 78 new homes in the new Greenway West development, 20 new single-family homes in the proposed Greenway North development, and a further 101 town homes within the same development. These developments will solely or jointly border Troy Lane. The walking path should be situated nearest the majority of new residents. This not only increases safety by reducing the number of local residents required to cross Troy Lane for access, but aligns with future access for the proposed 56th Avenue connection to the Creekside Hills development. It just makes sense. Third, there is currently four wetland' areas (north of 591h avenue, south of 59' avenue, north of 581h avenue, and south of 58' avenue) additionally impacted by locating the walking path on the western edge of Troy Lane, rather than the eastern. This does not include the wetland area south of 56th avenue in this round of the Troy Lane reconstruction, but of course would if located on the eastern edge of Troy Lane for future reconstruction efforts. This area still hosts white -tail deer, native turkeys, pheasants, sand hilI cranes, and other fauna, and I ask additional stresses on their wetland environment be considered further. Fourth, by locating the walking path alongthe eastern edge of Troy Lane, this imposes a burden and reduces usability of these properties for existing homeowners. Had my wife and I known that a walking path was likely to go right alongside our backyard, we would have taken into consideration the location of the home on our property, and whether locating within the City of Plymouth was the best decision for our family. As you can likely imagine, we would prefer walkers not be staring in to our back yard and dining room each and every night. This would be a choice we would not have if the path is placed along the eastern edge of Troy Lane, but that future homeowners in the Greenway West and North developments could consider as they decide to purchase a property or not. We understand your desires for the trail location. Because of your request, we have been looking into this and one of the biggest hurdles with the trail on the west side is that an easement is required. We have tried over the last month to contact the property owner we need an easement from and this week we finally met with them. They are considering the request and I will be following up with within the next two weeks to have another discussion with them. I'll keep you updated on this. Regardless of the final recommendation that you decide to propose to City Council, we would ask you include in your consideration the following items: With the development and construction of the Greenway West project by Pulte Builders, reconstruction during calendar year 2018 is a poor use of city funds. One does not replace the carpet, so to speak, before they paint the walls. With the volume of construction traffic from the Greenway West development, the impact to a newly reconstructed Troy Lane would be severely detrimental. It is a better use of funds and more logical to delay reconstruction until the Greenway West and Greenway North projects are completed. That would also allow the option to complete a larger section of Troy Lane reconstruction, rather than this limited 3 block stretch of road, and allow the City of Plymouth to have a better understanding of traffic usage and population density than held currently. We understand your concerns as coordination will be key for both projects to be successful. We have begun coordination efforts with Pulte and we believe both projects can be properly completed meeting construction requirements and schedules this year. The remaining portion of Troy Lane south of 56th Place is planned to be realigned with development, so this current section of Troy Lane would be a similar project constructed now or in the future. Page 21 That any Troy Lane improvement plan include installation of foliage along the edges of the reconstruction project. Specifically, if the final decision is made bythe City Council to install the walking path along the eastern edge of Troy Lane, that arborvitae or another similar year-round medium height shrubbery be installed along the existing homeowner property lines to provide comfortable privacy from users of said pathway. Screening is an option if the trail is constructed on the east side. Any screening is placed on private property and generally determined once the project is complete so the impacts can be seen. That a 4 -way stop be installed at the intersection of Troy Lane and 58th Avenue. Not only will there remain issues of a limited visibility by topography at this intersection, but with the installation of 78 additional homes at Greenway West the minimum consideration should be to slow traffic in this section of the road for the safety not only of drivers, but of adults and children crossing Troy Lane to use Meadow Ridge facilities. Please see Dan's response to this request on March 23 (attached). We understand the issues with the current intersection as there is currently poor sight -lines. Therefore, one of the goals of the project has been to improve sight -lines at this intersection and on paper it will be greatly improved. Once constructed, we'll review the intersection to ensure the sight -distance is adequate. That the posted speed on Troy Lane be 35 MPH, considerate of not just the walking path traffic from Maple Creek Meadows and Greenway West, but the additional expected traffic from the proposed and highly likely Greenway North development. Please see Dan's response to this request on March 23 (attached). That proper lighting be installed along the length of Troy Lane, considering that there are personal residences along this road & expected additional homes along this & the future development of Troy Lane. This should be residentially -suitable multiple light posts, rather than industrial -quality parking lot intensity lighting. There are existing street lights at 56" Place, 581h Avenue and 59t1' Place which will be reinstalled with the project. New street lights are planned with the new developments with the intersections with Troy Lane. No other street lights are proposed with the project. I would ask again that you review the above request to locate the walking path along the western edge of Troy Lane, as that is the most logical and reasonable alignment for this reconstruction, even if it is not the cheapest or fastest. I ask that the City of Plymouth move forward with the western adjustment not because it is the cheapest or fastest way to complete this project, but because it is a project design that is most consistent with the vision that the City of Plymouth is a quality neighborhood with common-sense development, and a city that listens to the voices of tax -payers and the voting public. This is a project that appears to have not been thought fullythrough for safety, suitable timeline, nor most effective usage in the very near future. As a concerned citizen of Plymouth, I ask that you fully considerthe implications forthis project as outlined here for the long-term benefit of the city and best usage, rather than the objectives of meeting minimum requirements. Thank you, Kyle & Chelsey Foster 18225 58th Ave N Plymouth MN 55446 Page 22 CITY OF PLYMOUTH RESOLUTION NO. 2018 - RESOLUTION ORDERING PRELIMINARY ENGINEERING REPORT FOR THE TROY LANE RECONSTRUCTION PROJECT (ST180002) WHEREAS, the 2018-2022 Capital Improvement Program made recommendations for the Troy Lane Reconstruction Project; and WHEREAS, it is necessaryto undertake a Preliminary Engineering Report to determine work required on each street recommended to be considered forthe Troy Lane Reconstruction Project (ST180002); and WHEREAS, the recommended project area includes Troy Lane from 375 feet south of County Road 47 to 56th Place North. NOW, THEREFORE, BE IT HEREBY RESOLVED BYTH E CITY COUNCIL OF THE CITY OF PLYMOUTH, MI N N ESOTA that the City Engineer is instructed to prepare a Preliminary Engineering Report with all convenient speed by advising the Council, in a preliminary way, as to whether the proposed improvements are feasible and as to whether it should best be made as proposed or in conjunction with some other improvement and the estimated cost of the improvements as recommended APPROVED by the City Council on this 24th day of April, 2018. Page 23 CITY OF PLYMOUTH RESOLUTION NO. 2018 - RESOLUTION RECEIVING PRELIMINARY ENGINEERING REPORT, ORDERING PREPARATION OF PLANS AND SPECIFICATIONS, AND CALLING FOR A PUBLIC HEARING FOR THE TROY LANE RECONSTRUCTION PROJECT (ST180002) WHEREAS, pursuant to a resolution of the City Council adopted April 24, 2018, a report has been prepared with reference tot he recommended project area including Troy Lane from 375 feet south of County Road 47 to 56th Place North; and WHEREAS, the proposed improvement includes the street reconstruction, installation of concrete curb and gutter, storm sewer, and all necessary appurtenances; and WHEREAS, said report is being received by the Council on April 24, 2018; and WHEREAS, the report provides information regarding whether the proposed project is necessary, cost effective, and feasible; whether it should best be made as proposed or in connection with some other improvement; the estimated cost of the improvement as recommended; and a description of the methodology used to calculate individual assessment for affected parcels. NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF PLYMOUTH, MINNESOTA: 1. The Council will consider the improvement of such streets in accordance with the report and the assessment of abutting and adjacent property within the designated Troy Lane Reconstruction Project (ST180002), for all or a portion of the cost of the improvement pursuant to Minnesota Statutes 429.011 to 429.111 (Laws 1953, Chapter 398, as amended) at an estimated total cost of the improvement of $1,355,820.21. 2. A public hearing shall be held on such proposed improvement on the 12th day of June, 2018, in the Council Chambers of the Plymouth City Center at 3400 Plymouth Boulevard at 7:00 p. m., and the City Clerk shall give mailed and published notice of such hearing and improvements as required by law. 3. The Plymouth Engineering Department is designated as engineer forthe improvement. They shall prepare plans and specifications forthe making of such improvement. APPROVED by the City Council on this 24th day of April, 2018. Page 24 CITY OF PLYMOUTH RESOLUTION NO. 2018 - RESOLUTION APPROVING PLANS AND SPECIFICATIONS, AND ORDERING ADVERTISEMENT FOR BIDS FOR THE TROY LANE RECONSTRUCTION PROJECT (ST180002) WHEREAS, pursuant to a resolution passed by the Council on April 24, 2018, the City Engineer has prepared plans and specifications for improvement No. ST180002, the improvement of the Troy Lane Reconstruction Project includes Troy Lane from 375 feet south of County Road 47 to 56th Place North by street reconstruction, installation of concrete curb and gutter, storm sewer, and all necessary appurtenances, and has presented such plans and specifications to the Council for approval. NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF PLYMOUTH, MINNESOTA: 1. Such plans and specifications, a copy of which is attached hereto and made a part hereof, are approved. 2. The City Clerk shall prepare and cause to be inserted in the official paper and in QuestCDN an advertisement for bids upon the making of such improvement under such approved plans and specifications. The advertisement shall be published two times, shall specify the work to be done, shall state that bids will be received by the City Clerk until 10:00 a.m. on May 24, 2018 at which time they will be publicly opened in the City Council Chambers of the Plymouth City Center building at 3400 Plymouth Boulevard, Plymouth, Minnesota, bythe engineer and City Clerk, will then be tabulated, and will be considered bythe council at 7:00 p.m. on June 12, 2108, in the Council Chambers. Any bidder whose responsibility is quiestioned during consideration of the bid will be given an opportunity to address the Council on the issue of responsibility. No bids will be considered unless sealed and filed with the City Clerk and accompanied by a cash deposit, cashier's check, bid bond or certified check payable to the City Clerk for five percent of the amount of such bid. APPROVED by the City Council on this 24th day of April, 2018. Page 25 CITY OF PLYMOUTH RESOLUTION NO. 2018 - RESOLUTION DECLARING COST TO BE ASSESSED, AND ORDERING PREPARATION OF PROPOSED ASSESSMENT FOR THE TROY LANE RECONSTRUCTION PROJECT (ST180002) WHEREAS, estimated costs have been calculated for the Troy Lane Reconstruction Project (ST180002) including Troy Lane from 375 feet south of County Road 47 to 56th Place North, and the estimated cost for such improvement is $1,122,381.15, and the expenses incurred or to be incurred in the making of such improvement amount to $233,439.06 so that the total cost of the improvement will be $1,355,820.21. NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF PLYMOUTH, MINNESOTA: 1. The portion of the cost of such improvement to be paid by the City of Plymouth is declared to be $1,151,245.59 and the portion of the cost to be assessed against benefited property owners is declared to be $204,574.62. 2. Assessments shall be payable in equal annual installments extending over a period of either 5 years, 10 years, or 15 years with the first of the installments to be payable on or before the first Monday in January, 2019, and shall bear the interest rate of 3.22% percent for a 5 year term, 3.54% for a 10 year term, or 3.80% for a 15 yea rterm per annum from the date of the adoption of the assessment resolution. 3. The City Clerk, with the assistance of the City Engineer, shall forthwith calculate the proper amount to be specially assessed for such improvement against every assessable lot, piece or parcel of land within the district affected, without regard to cash valuation, as provided by the law, and shall file a copy of such proposed assessment in the office for public inspection. 4. The City Clerk shall upon completion of such proposed assessment notify the City Council thereof. APPROVED by the City Council on this 24th day of April, 2018. Page 26 CITY OF PLYMOUTH RESOLUTION NO. 2018 - RESOLUTION CALLING FOR PUBLIC HEARING ON PROPOSED ASSESSMENT FOR THE TROY LANE RECONSTRUCTION PROJECT (ST180002) WHEREAS, by a resolution passed by the Council on April 24, 2018, the City Clerk was directed to prepare a proposed assessment of the cost for the improvement located on Troy Lane from 375 feet south of County Road 47 to 56th Place North, by street reconstruction, installation of concrete curb and gutter, storm sewer, and all necessary appurtenances; and WHEREAS, the Clerk has notified the Council that such proposed assessment has been completed and filed in the office of the City Clerk for public inspection. NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OFTHE CITY OF PLYMOUTH, MINNESOTA: 1. A hearing shall be held on the 12th day of June, 2018, in the City Council Chambers of the Plymouth City Center, 3400 Plymouth Bouilevard, Plymouth, Minnesota at 7:00 p.m. to pass upon such proposed assessment and at such time and place all persons owning property affected by such improvement will be given an opportunityto be heard with reference to such assessment. 2. The City Clerk is directed to cause a notice of the hearing on the proposed assessment to be published once in the official newspaper at least two weeks prior to the hearing and shall state in the notice the total cost of the improvement. The City Clerk shall also cause mailed notice to be given to the owner of each parcel described in the assessment roll not less than two weeks prior to the hearing. APPROVED by the City Council on this 24th day of April, 2018. Page 27 rp)City of Plymouth Adding Quality to Life To: REGULAR COUNCIL MEETING Prepared by: April 24, 2018 Reviewed by: Item: 1. ACTION REQUESTED: Agenda 'O 8 Number: Dave Callister, City Manager Derek Asche, Water Resources Manager Michael Thompson, Director of Public Works Approve Amended Agreement with Allied Waste Services, LLC, d/b/a Republic Services of the Twin Cities - Blaine for Municipal Recycling Services for 2019-2024 Adopt attached resolution approving an amended agreement with Allied Waste Services, LLC d/b/a Republic Services of the Twin Cities - Blaine for Municipal Recycling Services for 2019 through 2024. 2. BACKGROUND: The current agreement for municipal recycling services expires at the end of 2018 and includes residential curbside recycling collection (up to 8-plex) and service of the Drop-off site located directly east of the Public Works Maintenance Facility. The proposed amended contract includes residential curbside recycling collection, Drop-off site service, recycling service at designated City facilities, and trash service at designated City facilities including bus shelters. In the amended agreement, staff has negotiated a 2.5% increase annually, 2019-2024, in the collection rate for each residential curbside customer (up to 8-plex), referred to as a certified dwelling unit or CDU. Service at the Drop-off site is modified to allow for a three day/week or seven day/week service at the discretion of the City. In addition, at the Drop-off site the amended agreement allows for a modification of the number of roll -offs and front load containers which will help to control expenses at the site and will better leverage the contractor's fleet of trucks operating in the City regularly. Recycling service (Exhibit B, page 27) and trash service (Exhibit C, page 29) at various City facilities has been included at no additional charge to the City. This will consolidate services at City facilities to one vendor and will reduce costs to the City for these services at these facilities from approximately $36,000 annually to zero. Last, revenue share continues to be included with the proposed amendments, however, modifications were made to the revenue share formula. The City infrequently sees revenue from the sale of recyclables so staff believes this to be a minor change. The new CDU collection and drop-off site rates were provided to the Finance Department and included in the rate study analysis reviewed by the Council on April 10, 2018. The Environmental Quality Committee, at their April meeting, reviewed and accepted the amended agreement. 3. BUDGET IMPACT: The 2018 approved Solid Waste budget includes $900,000 for the collection of curbside and Drop -Off site recycling. Depending upon the level of service at the Drop-off site, staff estimates a maximum increase of $63,000 or 7% for residential curbside recycling collection and Drop Off site service in 2019 Page 1 and an increase of 2.5% annually thereafter through 2024. Staff estimates an annual savings to the City of $36,000 or $216,000 over the life of the contract for trash and recycling services at the designated City facilities. 4. ►ATTACHMENTS: Amended Agreement Resolution Page 2 CITY OF PLYMOUTH AGREEMENT FOR MUNICIPAL RECYCLING SERVICES Effective January 1, 2419 Page 3 Table of Contents AGREEMENT GENERAL CONDITIONS AND TERMS Preliminary Statement 5 1 Contract Documents 5 2 Compensation for Services 5 3 Method of Payment 5 4 Revenue Sharing 6 5 Withholding of Payment 6 6 Materials Disposition 6 7 Audit Disclosure 6 8 Term of This Agreement 7 9 Termination 7 10 Subcontractor 7 11 Independent Contractor 7 12 Assignment 7 13 Services Not Specified 7 14 Market Indices to calculate Revenue Sharing 7 15 Entire Agreement 8 16 Compliance with Laws and Regulations 8 17 Equal Opportunity 8 18 Waiver 8 19 Indemnification 8 20 Insurance 8 21 Automobile Insurance 8 22 Performance and Payment Bond 9 23 Timely Communications of Problems 9 24 Liquidated Damages 9 24.1 Exceptions 9 24.2 Non-compliant, missed pick-up 9 24.3 Missed Collection, Drop Off Center 10 24.4 Administrative Non -Compliance 10 25 Workers' Compensation Insurance 10 26 Conflict of Interest 10 27 Data Practices/Records 10 28 Governing Law 11 29 Severability 11 30 Amendments 11 31 Signatures 12 EXHIBIT A: RECYCLING COLLECTION, PROCESSING AND MARKETING SPECIFICATIONS 13 1. Introduction 13 Page 2 of 31 AGREEMENT FOR MUNIaPAL RECYCLING SERVICES Page 4 2. Definitions 13 3. Recyclable Material Preparation 16 3.1 Manner of Collection 16 4. Ownership of Materials 16 5. Revenue Sharing 16 6. Residential Curbside Recycling Program Collection Requirements 16 6.1 Ca its 16 6.2 Collection Days 16 6.20.1 Holidays 16 6.3 Collection Hours 17 6.4 Non -Completion of Collection and Extension of Collection Hours 17 6.5 Non -Compliant Missed Collections 17 6.6 Severe Weather 17 6.7 Point of Collection 17 6.7.1 Ca its 17 6.8 Walk-up Service 17 6.9 Compliance with Driving and Hauling Laws 18 6.10 Weighing of Loads and Reporting Requirements 18 6.11 Procedure for Unacceptable Materials 18 6.12 Public Education and Promotion 18 6.13 Clean-up Responsibility 19 6.14 Customer Service and Records 19 6.15 Pilot Project Test Areas 20 6.16 Vehicle Licensing and Inspection Requirements 20 6.17 Collection Vehicle Equipment Requirements 20 6.18 Personnel Requirements 20 6.19 Pavement Management Programs 21 6.20 City Service Limited to Public Roads 21 7 Drop -Off Recycling Center 21 7.1 Drop -Off Site Operations 21 7.2 Drop -Off Center Materials 21 7.3 Storage Containers: Capacity and Service Frequency 21 7.4 City Approval of Container Type and Labeling 22 7.5 Weighing of Loads and Reporting Requirements 22 7.6 Management of Contamination 22 8 Recyclables Composition 22 8.1 Determining Materials Composition as Collected 22 8.1.1 Estimating Process Residuals 23 8.2 End Market Certification 23 8.3 Materials Processing and Marketing 23 8.3.1 Processing Facilities Must Be Specified 23 8.3.2 Lack of Adequate Market Demand 23 8.4 Performance Monitoring 24 Page 3 of 31 AGREEMENT FOR MUNICIPAL RECYCLING SERVICES Page 5 8.5 Reports and Meetings 24 8.5.1 Customer Service Reports 24 8.5.2 Monthly Reports 24 8.5.3 Annual Reports 24 8.5.4 Annual Meeting 25 8.5.5 Other Meetings 25 EXHIBIT B: COMPENSATION 26 1. Compensation for Residential Curbside Recycling Collection Service 26 1.1 Curbside CDU Counts 26 1.1.1 Annual Adjustment to CDU Count 26 1.2 Collection Service Price 26 1.3 Compensation for Drop -Off Collection Service 26 1.4 Recycling Collection at City Designated Sites 26 1.5 Revenue Share Formula and Processing Fee 27 1.5.1 Basic Revenue Sharing Formula 27 1.5.2 Processing Fee 27 1.5.3 Revenue Share Reserve 27 1.6 Published Industry Market Indices 28 EXHIBIT C: TRASH COLLECTION 30 1. Trash Collection Service 30 2. Unacceptable Waste 30 3. Definitions for Purposes of Exhibit C 30 4. Designated Facilities 30 EXHIBIT D: SPECIAL COLLECTION DAY/DROP OFF DAY 31 Page 4 of 31 AGREEMENT FOR MUNICIPAL RECYCLING SERVICES Page 6 AGREEMENT General Conditions and Terms This Agreement is made on the 24" day of April, 2018 between the City of Plymouth [hereinafter "City"] and Allied Waste Services of North America, LLC. a Delaware limited liability company, d/b/a Republic Services of the Twin Cities- Blaine [hereinafter "Contractor"]. Prel i mi na ry Statement The purpose of this Agreement is to set forth terms and conditions for the provision of MUNICIPAL RECYCLING SERVICES by the Contractor forthe City. The City and Contractor agree as follows: 1 Contract Documents The following documents shall be referred to as the "Contract Documents", all of which shall be taken together as a whole as the contract between the parties as if they were set verbatim and in full herein: A. This Agreement B. Specifications, Exhibit "A" C. Compensation, Exhibit "B" D. Trash Collection, Exhibit "C" E. Special Collection/Drop Off Day, Exhibit "D" In the event of conflict among the provisions of the Contract Documents, the order in which they are listed above shall control in resolving any such conflicts, with Contract Document "A" having the first priority, and Contract Document "D" having the last priority. Residential collection shall occur on Wednesdays, Thursdays, and Fridays, except for changes due to holidays, weather events, and other unscheduled interruptions. Collection will begin Thursday, January 3, 2019. 2 Compensation for Services Compensation for Services: The City agrees to pay the Contractor for services as described in Exhibit B, attached and made a part of this Agreement. 3 Method of Payment The Contractor shall submit itemized invoices for services provided to the City on a monthly basis. The Contractor shall provide documentation and reports as required by the City in Exhibit A. Invoices must include a copy of the corresponding month's Recycling Materials Revenue Report. Approved invoices will be paid based on the City's normal reimbursement schedule. The City processes all approved invoices within 30 days of receipt. The City will not approve penalty payments for past due dates. The City may withhold payment including, but not limited to, defective service or work, failure to meet obligations as proposed or contracted, or resulting contract and damages, or for not submitting reports. The City bills residents directly for recycling services. The Contractor may invoice residents directly only if the resident is a customer and has requested extra collection, regular trash service, a special collection, or a special Page 5 of 31 AGREEMENT FOR MUNICIPAL RECYCLING SERVICES Page 7 service. The Contractor may not invoice residents directly for regular collection of curbside recycling services. 4 Revenue Sharing The City shall receive a credit based on the Net Proceeds of the sale of recyclable materials collected the previous month in the City, if there are positive net proceeds from the sale. The Net Proceeds shall be applied to all recyclable materials collected from all program elements (i.e. curbside and drop-off). The per ton processing fee and formuila for sharing Net Proceeds as described in Exhibit B, attached and made a part of this Agreement. 5 Withholding of Payment If the Contractor does not comply with Collection Requirements as outlined in Exhibit A, City will withhold payment and no late fee will be assessed by the Contractor. 6 Materials Disposition Contractor shall assure that all recyclables collected in the City are not landfilled or incinerated, and are distributed to appropriate markets for recycling. No recyclables will be landfilled or incinerated by the Contractor without written authorization from the City and the Minnesota Pollution Control Agency. If the Contractor determines that there is no market for a particular recyclable or that the market has become economically unfeasible, the Contractor shall promptly give written notice to the City. Said notice shall include information demonstrating the effort the Contractor has made to find market alternatives, and the financial information justifying the conclusion that the market is economically unfeasible. Upon receipt of said notice, the Contractor and the City shall have 60 days to attempt to find a feasible market. During this period the Contractor shall continue to pick up the particular recyclable. If the Contractor or the City is not able to find a market within 60 days or develop a market plan, the City has the option to either: (A) Require the Contractor to continue to collect the particular recyclable. In such case, the City would pay the Contractor, as additional compensation, the tipping fee, and any other fees or other costs charged to Contractor, at the Hennepin Energy Recovery Center [NERC] or a mutually agreeable alternative site. The Contractor is required to keep accurate records of said fees and costs and provide the City receipts of payment; Or (B) Notify the Contractor to cease collection of the particular recyclable until a feasible market is located, either by the Contractor or by the City. The Contractor and City would then be jointly responsible forthe cost of printing and distributing educational materials explaining the market situation to residents. If the City notifies the Contractor to cease collection of a particular recyclable, the parties shall immediately meetto renegotiate the collection price for service. 7 Audit Disclosure The Contractor shall allow the City or its duly authorized agents reasonable access to such of the Contractor's books and records as are pertinentto all services provided under this Agreement. All finished or unfinished documents, data, studies, surveys, drawings, maps (including all route maps created by the Contractor), models, photographs, and reports prepared by the Contractor for the City shall become the property of the City upon termination of this Agreement. Page 6 of 31 AGREEMENT FOR MUNICIPAL RECYCLING SERVICES Page 8 8 Term of This Agreement The term of this Agreement shall be from January 1, 2019 through December 31, 2024, the date of signature by the parties notwithstanding. This Agreement may be extended upon the written mutual consent of the parties for additional three-year periods as they deem appropriate, and upon the terms and conditions as herein stated. 9 Termination Except as provided below, this Agreement may be terminated by either party upon written notice to the other party outlining that party's failure to timely perform its responsibilities under the Agreement and giving said party ninety (90) days to cure said default. The City may terminate this Agreement upon five (5) days written notice to the Contractor if the Contractor fails to substantially perform the services specified in Exhibit A on at least four (4) scheduled collection days. 10 Subcontractor The Contractor shall not enter into subcontracts for any of the services provided for in this Agreement without the express written consent of the City. Pursuant to Minnesota Statute 471.25, Subdivision 4a, the Contractor must pay any subcontractor within ten (10) days of the Contractor's receipt of payment from the City for undisputed services provided bythe subcontractor. The Contractor must pay interest of one and one-half percent (1%a %) per month or any part of a month to subcontractor on any undisputed amount not paid on time to the subcontractor. The minimum monthly interest penalty payment for an unpaid balance of $100.00 or more is $10.00. For an unpaid balance of less than $100.00, the Contractor shall pay the actual penalty due to the subcontractor. A subcontractor who prevails in a civil action to collect interest penalties from the Contractor shall be awarded its costs and disbursements, including attorney's fees, incurred in bringing the action. 11 Independent Contractor At all times and for all purposes hereunder, the Contractor is an independent contractor and not an employee of the City. No statement herein shall be construed so as to find the Contractor an employee of the City. 12 Assignment Neither party shall assign this Agreement, nor any interest arising herein, without the prior written consent of the other party. 13 Services Not Specified No claim for services furnished by the Contractor not specifically provided for herein, including all Exhibits to this Agreement, shall be honored by the City. 14 Market Indices to calculate Revenue Sharing The Market Indices for selected materials are used to establish the revenue sharing for selected materials. The reported sale price may be more than the indices. The required monthly report will list for each material collected: the required market indices, the processing fee for each material, the tons of material collected, the finished commodity value, the net amount per ton, the total dollar amount of revenue, and these amounts for the previous month. Page 7 of 31 AGREEMENT FOR MUNICIPAL RECYCLING SERVICES Page 9 15 Entire Agreement The entire Agreement of the parties is contained herein. This Agreement supersedes all oral Agreements and negotiations between the parties relating to the subject matter hereof as well as any previous Agreements presently in effect betweenthe parties relating to the subject matter hereof. Any alterations, amendments, deletions, or waivers of the provisions of this Agreement shall be valid only when expressed in writing and duly signed by the parties, unless otherwise provided herein. 16 Compliance with Laws and Regulations In providing services hereunder, the Contractor shall abide by all statutes, ordinances, rules, and regulations pertaining to the provision of services to be provided hereunder. Any violation shall constitute a material breach of this Agreement. 17 Equal Opportunity During the performance of this Agreement, the Contractor, in compliance with Executive Order 11246, as amended by Executive Order 11375 and Department of Labor regulations 41 CFR Part 60, shall not discriminate against any employee or applicant for employment because of race, color, religion, sex, or national origin. The Contractor shall take affirmative action to insure that applicants for employment are qualified, and that employees are treated during employment, without regard to their race, color, religion, sex, or national origin. 18 Waiver Any waiver by either party of a breach of any provisions of the executed Agreement shall not affect, in any respect, the validity of the remainder of the executed Agreement. 19 Indemnification The Contractor shall indemnify and hold harmless the City, its employees and agents, for all claims, damages, losses, and expenses, including, but not limited to, reasonable attorney's fees, which they may suffer or for which they may be held liable, to the extent of the fault of the negligence of the Contractor, its employees, or subcontractors in the performance of this Agreement. The Contractor shall also pay any expenses, including reasonable attorney's fees, incurred by the City in enforcing this indemnification requirement. 20 Insurance Within fourteen (14) days of the date of this Agreement, the Contractor shall provide a certificate of insurance as proof of liability coverage for bodily injury or death in the amount of two million dollars ($2,000,000) for any one person, and in the sum of two million dollars {$2,000,000} for two or more persons for the same occurrence, and for damages to property in the sum of two million dollars ($2,000,000). The certificate of insurance shall name the City as an additional insured and state that the Contractor's coverage shall be the primary coverage in the event of a loss. Further, the certificate shall provide for thirty (30) days written notice to the City before cancellation of coverage. 21 Automobile Insurance The Contractor shall provide a certificate of insurance as proof of liability coverage for a single limit or combined limit or excess umbrella automobile liability insurance policy covering agency owned, non - Page 8 of 31 AGREEMENT FOR MUNICIPAL RECYCLING SERVICES Page 10 owned, and hired vehicles used regularly in the provision of services under this Agreement in an amount of not less than one million dollars ($1,000,000) per accident for property damage; not less than one million dollars ($1,000,000) fordeath or bodily injury, and/ordamage to anyone person; and not lessthan one million dollars ($1,000,000) fortotal bodily injuries and/or damages arising from any one accident. 22 Performance and Payment Bonds The Contractor shall execute and deliver to the City performance and payment bonds with a corporate surety in the sum of one hundred thousand dollars ($100,000). This Agreement shall not become effective until such a bond in a form acceptable to the City, has been delivered to the City and approved by the City Attorney. This Agreement shall be subject to termination by the City at any time if said bond shall be canceled or the surety thereon relieved from liability for any reason. Upon renewal or extension of this Agreement, Co ntractor will execute and delivertothe City an acceptable performance bond, approved by the City Attorney and complying with the requirements above to cover the entire period of renewal or extension. 23 Timely Communications of Problems The Contractor and the City shall make every reasonable effort to use timely and direct communications (e.g. phone, e-mail and/or in-person meetings) to address operational problems and service issues to prevent occurrences resulting in liquidated damages. 24 Liquidated Damages The City shall notify the Contractor by means of formal written (including electronic writing) notice of each act or omission by Contractor in breach of Contractor's obligations under this Agreement that are discovered by the City. The formal notice will outline the issue and the violation. After notice has been provided by the City, the Contractor shall be liable for liquidated damages, at the following rates, if performance has not occurred consistent with the provisions of this Agreement. The City may invoice the Contractor for the full amount of any damages. The remedy available to the City under this paragraph shall be in addition to all other remedies that the City may have under law or at equity. 24.1 Exceptions: Forthe purposes of this Agreement, the Contractor shall not be deemed to be liable for damages where its inability to perform recycling collection service is the result of conditions beyond the control of the Contractor, including but not limited to, civil disorder, acts of God, or severe weather, changes in applicable statutes, regulations, and ordinances, labor disputes, and significant road construction; provided, however, thatthe Contractor shall use commercially best efforts to obtain approval for the delay from the designated) City staff person prior to 4:00 p.m. of the scheduled collection day. When the City and the Contractor have upon mutual agreement determined that the Contractor may safely resume collection service, the Contractor shall have five (5) days (excluding Saturdays, Sundays, and holidays) to provide such service. In the event of a continuing failure beyond said period, the Contractor shall not be entitled to payment for any residential dwelling unit not serviced. In the event that the City has approved a delay beyond the five (5) days the Contractor will not be assessed penalties as specified above. 24.2 Non-compliant, missed pick-up A non-compliant missed pickup is defined as recycling service not provided to a CDU (as defined in Exhibit B) or a City designated recycling {Exhibit B, Section 1.4} or trash stop (Exhibit Q during Page 9 of 31 AGREEMENT FOR MUNICIPAL RECYCLING SERVICES Page 11 collection hours on the scheduled day or alternate day of collection, and the address did not appear on the driver's records as an unacceptable set -out, nor as a not -out. Contractor may be assessed liquidated damages of one hundred dollars ($100) per instance of a non-compliant missed pickup. No notice from a resident, customer orthe City is necessary to trigger the start of the liquidated damages. The Contractor may return the same day, or before 12:00 p.m. the next business day without the assessment of liquidated damages to collect the material. Liquidated damages do not apply to carts that are reported as partially emptied. 24.3 Missed Collection, Drop-off Center Contractor may be assessed liquidated damages of three thousand dollars ($3,000.00) per daily occurrence for failure to collect, empty, and return all containers for the drop-off center, failure to clean up excess material, and/or failure to report issues. 24.4 Administrative Non -Compliance Whenever the Contractor performs services in a manner that is non-compliant with this Agreement, Contractor may be assessed liquidated damages of two thousand dollar ($2,000) per occurrence. The Contractorshall paythe City separately from the monthly invoice and not deduct such payment from monthly billing. Examples include but may not be limited to: failure to comply with customer service requirements; failure to provide monthly and annual reports in a timely manner; failure to document, report, and clean hydraulic spills or material spills in a timely manner; failure to report operational changes of disposal sites, material processing, formula changes, end markets; failure to conduct and report actual monthly participation and set -out studies; failure to conduct and report annual composition analysis or agreed upon alternative; failure to maintain vehicles in proper working order; failure to deliver, exchange or remove a cart at the correct address in a timely manner; failure to pick up and report litter issues caused by collection; and failure to correct chronic issues. 25 Workers' Compensation Insurance The Contractor shall provide workers' compensation insurance covering all employees of the Contractor engaged in the performance of the Agreement, in accordance with the Minnesota Workers' Compensation Law. 26 Conflict of Interest The Contractor agrees that no elected official, officer, employee or other representative of the City shall have any interest, direct or indirect, inthis Agreement orthe proceeds thereof. Violation of this provision shall cause this Agreement to be null and void and Co ntracto r will forfeit any paymentsto be made under this Agreement. 27 Data Practices/ Records All data created, collected, received, maintained or disseminated for any purpose in the course of this Agreement is governed by the Minnesota Government Data Practices Act, Minn. Stat. Ch. 13, any other applicable state statute, or any state rules adopted to implement the act, as well as federal regulations on data privacy. All books, records, documents and accounting procedures and practices of the Contractor and its subcontractors, if any, relative to this Agreement are subject to examination by the City. Page 10 of 31 AGREEMENT FOR MUNICIPAL RECYCLING SERVICES Page 12 28 Governing Law This Agreement shall be controlled by the laws of the State of Minnesota. 29 Severability If any provision, term, or condition of this Agreement is found to be or become unenforceable or invalid, it shall not affect the remaining provisions, terms and conditions of this Agreement, unless such invalid or unenforceable provision, term or condition renders this Agreement impossible to perform. Such remaining terms and conditions of the Agreement shall continue in full force and effect and shall continue to operate as the parties' entire contract. 30 Amendments The provisions of this Agreement shall remain in force and effect without change. Amendments may be mutually negotiated by both parties but shall not go into effect until reduced to writing and executed by the authorized representatives of the City and the Contractor. If the City's residential curbside recycling program is substantially changed or altered due to Hennepin County Resolution No. 11-0306R2, revisions to Hennepin County Ordinance 13, if the County significantly alters their Residential Recycling Funding Policy, or if the City endeavors to explore organics, multi -family and/or commercial institutional programing, the City and the Contractor shall re -negotiate in good faith the affected provisions of this Agreement. Page 11 of 31 AGREEMENT FOR MUNICIPAL RECYCLING SERVICES Page 13 31 Signatures Executed as of the day and year first written above. CITY OF PLYMOUTH (Signature) CONTRACTOR (Signature) By Kelli Slavik By Its Mayor (Signature) By ❑ave Ca I I iste r Its City Manager Its (Title) Page 12 of 31 AGREEMENT FOR MUNICIPAL RECYCLING SERVICES Page 14 EXHIBIT A: RECYCLING COLLECTION, PROCESSING AND MARKETING SPECIFICATIONS 1. Introduction These specifications define the requirements of the RECYCLING COLLECTION PROGRAM for the City of Plymouth. 2. Definitions Cart: A container in three to four sizes (20 -plus gallons to 90 -plus gallons) with hinged lid and wheels, used for collection of solid waste, including recyclable material and organics. Certified Dwelling Unit (CDU): Means a single family home and each residential unit in a building up to an eight-plex, or townhouse complex. Residential units in structures (other than townhouses) containing more than eight dwelling units may be designated as CDU's upon mutual agreement by the City and the Contractor. Collection Route: Means a contiguous geographic area that Contractor determines will be serviced by one collection vehicle and which may be used to measure collection progress. These routes and changes to the routes must be approved by the City. Collection Vehicle: Any vehicle licensed and inspected by the City, the County, the Minnesota Department of Transportation, and/or the U.S. Department of Transportation for collection of solid waste or recyclables. Contractor: Person or persons authorized by the City to perform recycling collection services on prescribed routes within Collection Districts in the City. Composition: Composition of recyclable materials are an estimated percentage based on the results of the Recycling Composition Analysis as required in this Agreement. Education Tag: Means an information tag notifying residents about issues regarding their cart or recyclable materials. The tag contains information regarding preparation requirements. The driver leaves the tag at the residence on the cart. Household: Means a single-family household or a multi -family building unit that is eligible for City recycling collection services. Market Indicies for Purposes of Revenue Sharing: The published index price is specified in the RFP for purposes of calculating revenue sharing. The published index price shall serve as the basis from which the processing fee is deducted for calculating the Contractor's amount of net revenue sharing for each commodiity. Material Recovery Facility (MRF): The facility (or series of facilities) used for the receiving, sorting, processing, storing and other steps to prepare recyclable commodities for marketing and ultimately to be recycled. The facility conforms to all applicable rules, regulations and laws of Page 13 of 31 AGREEMENT FOR MUNICIPAL RECYCLING SERVICES Page 15 state, local or other jurisdictions. A MRF does not include thee nd market facilities (e.g., mills)that manufacture new products from the recyclable commodities. Net Proceeds: The revenue received from the sale of all recyclable materials minus the agreed upon processing fees which are labor and equipment charges made by the Contractor handling the processing for sale of recyclables as set forth in Exhibit B. Not -out: A driver record that a cart was not at the curb at an address on the scheduled collection day by 7:00 a.m. Participation Rate or Set -Out Rate: The number of specific CIDU's on a recycling route which set out recyclable material in carts at some point during a defined period of time (industry standard is one month) as a percentage of the overall number of eligible CIDU's during that same defined period of time. Private roads: Private roads are surfaces for which the ownership and maintenance are the responsibility of individuals or entities which are not the City nor other government entities. Process Residuals: The material from the MRF that cannot be recycled, recovered, reused and must be disposed. Process residuals may include prohibited materials not acceptable in the City's curbside program and process loss derived from residual materials no longer marketable. Processing. -The sorting, volume reduction, baling, containment orother preparation of recyclable materials delivered to the MRF for subsequent re -manufacturing or reuse. Processing Fee: The agreed upon unit fee allocated toward the Contractor's cost of processing the many types of recyclables. Program Element: There are two program elements within the City's comprehensive recycling system: (1) curbside, (2) drop-off. Recyclable Materials or Recyclables: all itemsthat would otherwise be disposed of as solid waste that are designated by the City, the County, orthe State of Minnesota to be part of an authorized recycling program, which shall be either separated at the source by the generator, or by the collector or processor, for the purpose of recycling or remanufacturing, or for reuse. The recyclable materials or recyclables shall include the materials listed below and anyother materials mutually agreed upon by the Contractor and the City in the future. • Aseptic cartons, Gable top cartons: Cartons used to package milk, juice, broth, soup and other liquids, and dry products. • Boxboard packaging: used for food, storage in refrigerator, and dry goods, except boxes designed for frozen storage. • Corrugated cardboard: unless contaminated with food, or coated with wax or plastic. • Glass containers: all glass food and beverage containers. Page 14 of 31 AGREEMENT FOR MUNIGPAL RECYCLING SERVICES Page 16 • Metal containers: aluminum, steel, bimetal food and beverage containers, and foil and foil trays not contaminated with food. • Mixed paper: direct mail, envelopes, school and office paper, receipts and bills, hard and soft -covered books, paper bags, notebooks, magazines, catalogs and phone books, and shredded paper. • Newspaper: including all paper inserts. • Other Recyclable Materials may also include other materials as mutually agreed upon by the City and Contractor. Recyclable materials also includes any and all solid waste items designated bythe Hennepin County Environmental Services Department to be part of an authorized recycling program, and which are intended for processing and re -manufacturing, or reuse. Plastic: plastic containers and lids up to nine inches in diameter, except those containers that held hazardous waste. Plastic containers includes these types of plastic: polyethylene terephthalate (PETE, number 1), high density polyethylene (HDPE, number 2), polyvinyl chloride (PVC, number3), low-density polyethylene (LD PE, number4), polypropylene (PP, number 5), polystyrene (PS, number 6), and all Other (number 7), unless recycling of a plastic is not required underthe laws of the state and local governments, then the plastic may be excluded from the program if mutually agreed upon by the City and the Contractor. Recycling Materials Revenue Report: A monthly report supplied by Contractor with the monthly invoice for recycling services which outlines the revenue or credit to the City for sale of recyclables in a formula and format agreed upon by Contractor and City. Revenue Share: The revenue shared between the Contractor and the City from the sale of recyclable material collected in curbside residential carts and at the drop-off center after the cost of processingthe various types of material is subtracted from the revenue. Single Sort Recycling: The system by which the generator places all recyclable materials together in one container, the materials are collected, processed at a MRF, and sorted into their individual marketable commodities. Unacceptable Recyclable Materials: Materials which are prohibited from recycling or organics recycling streams as defined by State of Minnesota statutes and/or Hennepin County policies, or are not accepted by the Contractor, including hazardous waste. Walk-up Service: Door -to -curb collection of recyclables at designated CDU's upon request from the City for residents who request the service from the City and are approved by City staff to receive the service. The resident or customer stores the cart(s) near the house or garage. The Contractor "walks up" to collect the cart, brings it to the truckto emptythe cart, and returns the cart to its original location. Page 15 of 31 AGREEMENT FOR MUNICIPAL RECYCLING SERVICES Page 17 3. Recyclable Material Preparation Contractor shall collect COLI recyclable that have been prepared by the residents as directed by the City. Sorting and preparation standards for materials will be "single sort" during the life of the Agreement. 3.1 Manner of Collection The collection and transportation of recyclables by Contractor will, at no time, create a nuisance or become injurious to the public health of persons living either within or outside the corporate limits of the City. 4. Ownership of Materials All recyclable materials shall remain the responsibility of the resident, property owner, tenant or business establishment until handled by the Contractor at which point it becomes the responsibility and ownership of the Contractor. Title to and liability for Unacceptable Recyclable Materials shall at no time pass to the Contractor and shall remain with the generator of such waste. S. Revenue Sharing The Contractor shall provide the same level of revenue sharing for the residential curbside and Drop -Off Center recycling programs. However, tonnages shall be itemized separately per program on the monthly invoices and revenue sharing shall be itemized separately on the revenue report. 6. Residential Curbside Recycling Program Collection Requirements Every CDU shall receive curbside recycling collection services every other week. The City of Plymouth is divided into five collection districts with collection on three different days each week. The Contractor shall not change the collection day for any curbside stop without the prior approval of the City. The Contractor will notify the City of any proposed route changes, and provide the City with any revised route, and all the collection maps at least once annually, and more frequently upon request by the City. 6.1 Carts Contractor will provide storage containers of a size, shape and design acceptable to the City. Any containers provided by Contractor shall remain Contractor's property. Contractor shall be responsible for cleaning up any material spilled from the cart. Carts must be maintained in good working condition at all times. Replacement shall be the responsibility of the Contractor. 6.2 Collection Days Days of collection will be Wednesday, Thursday, and Friday of each week. If a holiday falls on or before a scheduled collection day in a particular week, recycling collection will be made on the day following the scheduled collection day. If the holiday falls on Friday, collection will be made on Saturday. If the holiday falls on a Saturday or Sunday, collection will continue as scheduled the following week. 6.2.1 Holidays The City designates six legal holidays: New Year's Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day, and Christmas Day. Page 16 of 31 AGREEMENT FOR MUNICIPAL RECYCLING SERVICES Page 18 6.3 Collection Hours Collection shall commence no earlier than 7:00 a.m., but no later than 9:00 a.m. The Contractor shall maintain sufficient equipment and personnel to assure that all collection operations are completed by 5:00 p.m. on each scheduled collection day. Residents will be requested to have recyclable materials placed at the curb before 7:00 a.m. on the scheduled collection day. 6.4 Non -Completion of Collection and Extension of Collection Hours If the Contractor determines that the collection of recyclables will not be completed by 5:00 p.m. on the scheduled collection day, it shall notify the designated City staff person by 4:00 p.m. and request an extension of the collection hours. The Contractor shall inform the City of the areas not completed, the reason for non -completion, and the expected time of completion. If the designated City staff person cannot be reached, the Contractor shall follow the agreed-upon method of communication to inform the City of the delay in collection. 6.5 Non -Compliant Missed Collections The Contractor shall have a duty to pick up any missed collections. The Contractor agrees to pick up all missed collections on the same day the Contractor receives notice of a missed collection, provided the notice is received by the Contractor before 12:00 p.m. on a business day. With respect to all notices of a missed collection received after 12:00 p.m. on a business day, the Contractor agrees to pick up that missed collection before 12:00 p.m. on the business day immediately following the notice. 6.6 Severe Weather Recycling collection may be postponed due to severe weather in consultation between the Contractor and the City. Collection will be postponed to a day agreed upon bythe Contractor and the City. Recycling collection may be postponed if the local temperature at 6:00 a.m. is at or below minus 20 degrees Fahrenheit. 6.7 Point of Collection All residential recycling curbside collection will occur at the curb, as defined herein with the exception of designated walk-up service stops. Recycling carts shall be placed by the residents at curbside on collection day, with the handle toward the house and the lid opening toward street. The Contractor shall collect from each participating household, all acceptable materialsthat have been prepared according to publicized procedures. The driver is required to return carts to the same curbside location as set bythe resident, unless the resident has set the cart in the street, on a sidewalk ortrail, or in the middle of the private driveway. The Contractorshall make a conscious effort to return the cart with the lid closed and in a standing position. 6.7.1 Carts Drivers are required to record and report to the Contractor's dispatcher, the location of any recycling containerthat is damaged. The Contractor shall repair or replace damaged carts within one (1) week of the report of damage. 6.8 Walk-up Service The Contractor shall provide walk-up service to City designated CDU's upon request of the City at no extra charge. The City will endeavor to ensure that the service is provided only for those residents requestingthe service as determined bythe City. Inthe event walk-up service collection Page 17 of 31 AGREEMENT FOR MUNICIPAL RECYCLING SERVICES Page 19 exceeds 0.5% of the total number of CD U's, City and Contractor may agree to negotiate financial compensation forthe service. The City will not require the Contractorto enter a building or closed structure to service a property. If the Contractor and the customer agree that the property should be serviced by having the Contractor regularly enter a closed structure or building, the Contractor must provide the City with a copy of the walk-up service agreement signed by the customer and by the Contractor, which agreement must include a City liability waiver. Twice annually in December and in May, the Contractor shall submit a current list of addresses receiving walk-up service. 6.9 Compliance with Driving and Hauling Laws Collection and transportation of all recyclable materials shall be accomplished in accordance with all existing laws and ordinances, and future amendments thereto, of the State of Minnesota and local governing bodies. The Contractor will be properly licensed and insured to operate in the City of Plymouth, Hennepin County, and the State of Minnesota, and shall comply with all statutes, regulations, and ordinances of the state and local governments in the execution of the Agreement. 6.10 Weighing of Loads and Reporting Requirements The Contractor will keep accurate records consisting of an approved weight slip with the date, time, collection route, driver's name, vehicle number, tare weight, gross weight, net weight, and number of recycling stops for each loaded vehicle. The scale to be used by the Contractor will be certified and approved by the City. Copies of all weight tickets shall be included with the monthly invoice to the City. Contractor will provide the City annually with up-to-date route maps, indicating the starting collection point for each route. Contractor will inform the City of route changes at least two weeks before any changes are made and all other route activities that may affect the regular recycling collection schedule. The contractor shall use all means necessary to limit contamination to at or under 15%. 6.11 Procedure for Unacceptable Materials If the Contractor determines that materials set out are unacceptable, the driver shall use the following procedure. The driver shall leave all the unacceptable recyclable materials and leave an education tag. The tag is provided by the Contractor and approved by the City in the recycling container indicating unacceptable materials and/orthe proper method of preparation. The driver shall record the address on forms provided by the Contractor. The Contractor shall report the addresses by the end of month to the City staff in an electronic format mutually agreed upon by the Contractor and City. 6.12 Public Education and Promotion The Contractor will participate in educating City residents on recycling and will seek to promote recycling in a manner mutually agreed upon by the City and the Contractor. The Contractor shall conduct its own promotions and public education to increase participation and improve compliance with City -specified resident preparation instructions. Education efforts may include, but are not limited to, brochures, post cards, and cart hanging tags, cart information packets, signs, videos, presentations to classes and community groups, and events. The Contractor shall submit a draft of any public education literature for approval by the City, at least one (1) month prior to printing and distributing any such literature. The Contractor shall not distribute any education or promotional literature regarding the recycling program or waste reduction, without Page 18 of 31 AGREEMENT FOR MUNICIPAL RECYCLING SERVICES Page 20 prior approval by City staff. The City will work with the Contractor to ensure recycling educational materials conform to Hennepin County Funding Policy requirements. The Contractor shall provide the City with industry -related information, educational materials, articles, video, and other material for City staff to publish or distribute as requested by the City, as well as assist in the development of brochures, articles, and other pieces at the request of the City. The Contractor shall work with the City in developing innovative financial incentives that will help residents, multi -family owners and managers, businesses and institutions increase their recyclables and decrease their mixed solid waste. The Contractor will provide recycling instruction labels for single stream containers. This label shall include concise material sorting instructions for residents. The label shall be attached to the lid of the recycling cart, so it can be easily identified bythe resident or customer and the Contractor's drivers as the container for recyclable materials collection. The Co nt racto r s ha I I participate in City -sponsored community events at the request of the City. Participation may include, but is not limited to, staffing an information booth, giving presentations, and displaying recycling trucks and equipment. Such participation shall be related to this Agreement, representative of the Plymouth recycling program, and not construed as an opportunity to prospect trash customers. The Contractor will provide education in alternate formats including, but not limited to electronic, online, video, in-person, events, and tours, and provide education that can be used in schools serving the Plymouth community. This education must address the State of Minnesota's solid' waste management hierarchy and priorities. The education provided must be at the Contractor's cost, with no additional cost to the City or schools. 6.13 Clean-up Responsibility The Contractor shall adequately clean up any material spilled or blown during the course of collection and/or hauling operations. Any unacceptable materials left behind should be secured within resident's recycling container, if provided. Driver shall take all precautions possible to prevent littering of unacceptable recyclables, and shall be responsible for litter created by collection. All collection vehicles shall be equipped with at least one broom and one shovel for use in cleaning up material spillage. Contractor shall have no responsibility to remove or cleanup any items which are not recyclable materials. All hydraulic fluid spills and leaks shall be reported by the Contractor immediately to a supervisor and, if it is a danger to public health or safety, to the City Fire Department (911). If the spill is over five gallons, the Contractor must report it to the Minnesota Duty Officer. The Contractor is responsible to clean up all spills, even if the City Fire Department is present. 6.14 Customer Service and Records All complaints made directly to Contractor shall be given prompt and courteous attention. Contractor will provide Customer Service through an established set of skills and capabilities. Customers seeking Customer Service shall have the ability to seek out information and answers to frequently asked questions 24 hours per day through web -based or smart phone based applications. When contact with the Contractor is required for Customer service, during office hours, the Contractor shall maintain sufficient call center staff to answer and handle complaints and service request from customers without delay. These call center staff shall have the ability to contact and work with members of the contractor staff serving the municipality, whether through direct, electronic, or telephonic means, to coordinate resolution of the local complaints. In the case of alleged missed scheduled collections, the Contractor shall investigate and, if such allegations are verified, shall arrange for the collection of Recyclable Materials not collected within one business day after the complaint is received. Page 19 of 31 AGREEMENT FOR MUNICIPAL RECYCLING SERVICES Page 21 6.15 Pilot Project Test Areas The City, upon consultation with the Contractor, may request limited scope pilot tests in both the residential and commercial/institutional sectors of the City. The amount of stops included in a test will be determined by the scope of the project and mutually agreed upon between the City and Contractor. The test area will not place any significant, undue hardship on the operations of the contractor and shall be reasonable and acceptable in size/effort. Fair compensation, if needed, will be determined during these discussions. No compensation shall be provided because of fewer materials during the test period. 6.16 Vehicle Licensing and Inspection Requirements All collection vehicles used in performance of the Agreement shall be duly licensed and inspected by the State of Minnesota and shall operate within the weight allowed by Minnesota statutes. Vehicles shall be used that are in proper working condition and that prevent loss in transit of liquid or solid cargo. All vehicles shall be kept clean and as free from offensive odors as possible. The Contractor shall obtain all pertinent licenses and registrations from the City, County and State and have DOT record books. The Contractor shall submit to the City annually before December, the most recent Minnesota or U.S. DOT inspection record for each licensed vehicle used within the City. 6.17 Collection Vehicle Equipment Requirements Each collection vehicle shall be equipped with the following: ■ A two way communications device. ■ A first aid kit. ■ An approved 2A10BC dry chemical fire extinguisher or other approved fire extinguisher appropriate to the type of vehicle. ■ Warning flashers. ■ Warning alarms to indicate movement in reverse. • Signs on the rear of the vehicle which state "This vehicle makes frequent stops" or similar language. ■ A broom and a shovel for cleaning up spills and a spill kit. ■ All of the required equipment and the vehicle must be in proper working order. ■ All vehicles and equipment must be as clean and free from rust and odors as possible. ■ Vehicles shall be sized to operate and negotiate turning movements of cul-de-sacs and dead-end streets without causing damage to public or private property or creating safety hazards. 6.18 Personnel Requirements The Contractor shall retain sufficient personnel and equipment to fulfill the requirements and specifications of this Agreement. The Contractor will provide a Route Supervisor to oversee the recycling route drivers servicing the City. The Route Supervisor will be available to address customer complaints by cell phone or voice mail at minimum eight (8) hours per day on collection days and four (4) hours per day on non -collection weekdays. The Contractor's personnel shall: • Conduct themselves at all times in a courteous manner with the general public. • Make a concerted effort to have at all times a presentable appearance and attitude. ■ Perform their work in a neat and a quiet mannerand clean up all recyclable materials spilled or blown during the course of collection and hauling operations. Page 24 of 31 AGREEMENT FOR MUNICIPAL RECYCLING SERVICES Page 22 • Take all precautions possible to prevent littering. ■ Avoid damage to containers and other property. ■ Not perform their duties or operate vehicles while consuming alcohol or illegally using controlled substances or while under the influence of alcohol and/orsuch substances. ■ Not idle or park vehicles in one location, street, lot, or place longer than is necessary to reasonable collect material or take meal or rest breaks. ■ Abide by all applicable local, state and federal laws while performing the work. ■ Must understand safety responsibilities and spill procedures, including reporting all hydraulic fluid spills immediately to a supervisor, to the City Fire Department (911) in the event of danger to public health and safety, and to the Minnesota Duty Office if over five gallons. ■ Report any suspicious activities or items to the Plymouth Police Department (911 or desk officers at 763-509-5192). 6.19 Pavement Management Programs The Contractor will be responsible for coordinating and providing service for individual CDU's or streets temporarily inaccessible during the City's annual street program. The City will provide to the Contractor weekly updates or construction progress reports upon request. This Agreement is subject to the right of the State, the County and the City to improve its roads, bridges, highways, and streets. The Contractor accepts the risk that such improvements may prevent the Contractor from occasionally traveling its usual route or routes for the purpose of collecting materials. The Contractor agrees to not make any claim for compensations against the City, the County or the State for such interference. 6.20 City Service Limited to Public Roads Services provided in this agreement shall be on or adjacent to publicly owned roads. If the Contractor provides service on a private road or property, the Contractor must establish a separate agreement with the property owner(s) regarding any change in condition to the private road due to the service, and hold harmless the City, Hennepin County, and the State of Minnesota. 7. Drop -Off Recycling Center 7.1 Drop -Off Site Operations The Contractor will service the recycling drop-off site operated by the City at Plymouth's Public Works Maintenance Facility, 14900 23`1 Avenue North, Plymouth. This is an unattended facility open to residents and businesses. The City will give the Contractor card access to the site. The gate to the site is currently open from 5:00 a. m. to 9:00 p.m. daily. 7.2 Drop -Off Center Materials Recyclable material collected at the drop-off site shall be the same materials as collected in the curbside program element. Other materials may be designated by the City if acceptable to the Contractor. 7.3 Storage Containers: Capacity and Service Frequency Contractor will provide storage containers of a size, shape and design acceptable to the City (e.g., roll -off boxes, tanks, compartments and/or carts), and sufficient frequency emptying the Page 21 of 31 AGREEMENT FOR MUNICIPAL RECYCLING SERVICES Page 23 containers to assure that all recyclables deposited at the site can be placed within the storage containers without overflowing. Storage containers for the drop-off center shall be approved by the City before being installed by the Contractor. Contractor shall be responsible for cleaning up any and all material left at the drop-off site on collection days when a container is full. Containers must be kept clean and free from odors, free of graffiti and inaccurate signage, free of rust and leaks, and must be maintained in good condition at all times, including working covers, free of rust and leaks, and accurate, legible signs on all containers. 7.4 City Approval of Co nta i ne r Type and LabeIing Containers must be clearly marked with labels listing and showing with graphics the recyclables allowed to be placed inside the containers. The Contractor may not label the containers until the City has approved the content and design of labels. The Contractor will replace and update the signs on the drop-off center containers as needed. 7.5 Weighing of Loads and Reporting Requirements Contractor will keep accurate records and weights of all recycling materials collected. All loads will be weighed and the information recorded on an approved weight scale ticket along with the date, time, driver's name, vehicle number, tare, gross, and net weights, and the words "drop-off center". A copy of all weight tickets shall be kept on file by the Contractor fortwo (2) years and copies of all weight tickets will be attached to the monthly reports. The Contractor will submit a monthly report of the total tons collected by material, the percentage of the total that each material type represents, and the markets used for the sale of the recyclable materials. These reporting requirements are required for the City's semi-annual and annual recycling reports to Hennepin County. 7.6 Management of Contamination If contamination of drop-off center recyclables exceeds 15% of the total drop-off tonnage, both parties mutually agree to negotiate and revise the plan for operations of the drop-off centerthat may include new containers, new container locations, elimination of containers, better signs on the containers, signs at the site, and/or disposal charge backs. 8. Recyclables Composition 8.1 ❑eterminine Materials Comoosition as Collected The Contractor shall conduct at least one materials composition analysis of the City's recyclable materials each calendar year of this Agreement and during any and every extension of this Agreement to estimate the relative amount by weight of each recyclable commodity from each program element by grade or offer a suitable alternative to a composition analysis. The results of this analysis shall include: (1) percent by weight of each recyclable commodity by grade (including materials deemed unacceptable) as collected from the City program element; (2) relative change compared to the previous year's composition; and (3) a description of the methodology used to calculate the composition, including number of samples, dates weighed, and City route(s) used for sampling. The Contractor shall provide the City with a copy of each analysis. City staff will help coordinate the sampling and shall be invited bythe Contractorto be present forthe sorting. Page 22 of 31 AGREEMENT FOR MUNICIPAL RECYCLING SERVICES Page 24 8.1.1 Estimatine Process Residuals The Contractor shall provide the City a written description of the means to estimate process residuals derived from the City's recyclable materials. This written description shall be reviewed and approved in writing by the City. This written description shall be updated by the Contractor immediately after any significant changes to the processing facilities used by the Contractor. 8.2 End Market Certification Upon request by the City, the Contractor shall provide written certification to the City that all recyclable commodities identified will continuously be recycled and not disposed. Upon request, the Contractor shall provide the City with adequate documentation of end markets for each recyclable commodity. 8.3 Materials Processing and Marketing 8.3.1 Processing Facilities Must Be Specified It is intended that all recyclable materials collected bythe Contractor will go to recycling markets to be reused or manufactured into recycled content products. Adequate recyclable material processing capacity must be provided for material collected. The Contractor specifies the location(s) of its MRF (or subcontractor's facility) where material collected from the City will be delivered and/or processed as Republic Services Minneapolis MRF. The Contractor shall provide written notice to the City at least sixty (60) days in advance of any substantial change in these or subsequent plans for receiving and processing recyclable materials collected from the City. Upon collection, the Contractor shall deliver the designated recyclable materials to a MRF, an end market for sale or reuse, or to an intermediate collection center for later delivery to a processing center or end market. Minnesota Statutes (M.S. 115A.95) prohibits the unapproved disposal of separated recyclable materials. Contractor shall assure that all recyclable materials collected in the City are not landfilled, composted' or incinerated except for Process Residuals. The Contractor shall dispose of no more than seven percent (7%) of material (by weight) as Process Residuals as part of recyclable materials processing operations. 8.3.2 Lack of Adequate Market demand In the event that the market for a particular recyclable material ceases to exist, or becomes economically depressed that it becomes economically unfeasible to continue collection, processing and marketing of that particular material, the Contractor shall give written notice to the City. The notice shall include information demonstrating the effort the Contractor has made to find market sources, and the financial information justifying the conclusion thatthe market is economically unfeasible. Adequate documentation shall be required before the City will consider changes to the municipal recycling program. At such conclusion, the City and the Contractor will both agree in writing that it is no longer appropriate to collect such item before collection ceases. Until such date that writing amendment is fully executed, the Contractor shall continue to collect the item and, if necessary, arrange for adequate stockpiling. Contractor shall pay the costs of all disposal of any item collected that is deemed not recyclable by Co ntra cto r a nd the City due to lack of adequate market demand. The City and Contractor shall specify a date in the said Page 23 of 31 AGREEMENT FOR MUNICIPAL RECYCLING SERVICES Page 25 written agreement to cease collection of the recyclable material in question. Contractor shall at all times be under a duty to minimize recyclable materials ending up in landfill or incineration. If such disposal becomes necessary, Contractor shall dispose of the materials at a facility specified in writing by the City or an alternative agreed upon by the City and the Contractor. 8.4 Performance Monitoring The City will monitor the performance of the Contractor against requirements specified within this Agreement. Substandard performance as determined by the City will constitute non- compliance. If action to correct such substandard performance is not taken by the Contractor within sixty (60) days after being notified by a City, the City may initiate the contract termination procedures. 8.5 Reports and Meetings City may withhold payment for recycling services or declare this Agreement to be breached unless and/or until Contractor supplies as required the information outlined in this section. 8.5.1 Customer Service Reports Contractor will provide the City with monthly electronic reports, in Word, Excel or Access format, on issues, complaints, including, but not limited to calls reporting missed collections and improper set -outs as stipulated within this Agreement. Detail shall include dates occurred, initiated and resolved, address, issue, resolution, and other details as available. These reports shall be due bythe 15" day of each month. 8.5.2 Monthly Reports Contractor shall provide the Recycling Materials Revenue Report with each monthly invoice. The Contractor shall submit a written monthly report to accompanythe monthly invoice packet. Invoices may not be processed for payment until the monthly report is complete and accepted by the City. The monthly report shall summarize tonnage by commodity and by type of collection (curbside, drop-off, and MF). The monthly report shall summarize complaints from the report as described in Section 8.5.1 and provide an explanation of anychanges in proceduresto address complaints. The monthly report shall describe any significant changes in end markets and alert the City in writing to any pending conditions that may affect the City's recycling programs. These reports shall be due by the 15" day of each month. Since Contractor carts for Recyclable Materials may contain electronics as a result of dumping activities, the Contractor shall properly register and report on the disposal of such items as required by the Minnesota Electronics Recycling Act (M.S. 115A.1310) with the State of Minnesota and comply with any other applicable electronic waste disposal reporting laws. The Contractor shall include a report on any E -waste disposal in its monthly report to the City. 8.5.3 Annual Reports The Contractorshall submit a written annual report by February first (1) of each year. The annual report shall summarize tonnage by commodity by program element for the previous calendar year. The annual report shall describe any significant changes in end markets and alert the City in writing to any pending conditions that may affect the City's recycling programs. The annual written report should include any MRF reports submitted Page 24 of 31 AGREEMENT FOR MUNIGPAL RECYCLING SERVICES Page 26 by Contractor to the Minnesota Pollution Control Agency and the MN Department of Revenue (annual SW-1AR report) for any MRFs used to process City recyclable materials. The SW -TAR are for recycling and composting facilities seeking exemption from solid waste management taxes pursuantto M.S. 297H.06. These reports must be submitted to the State annually, and shall be submitted annually as part of the annual report. The Contractor must include a request in writing if the Contractor wishes to have its annual report considered nonpublic data to the extent permitted bythe public record laws ofthe State of Minnesota. The entire annual report cannot be marked as nonpublic data. 8.5.4 Annual Meeting Upon receipt of the Contractor's annual report, the City shall schedule an annual meeting with the Contractor. The objectives of this annual meeting will include (but not be limited to): ■ Review Contractor's annual report, including trends in recovery rate and participation. ■ Efforts the Contractor has made to expand recyclable markets. ■ Summary of market trends in prices, technology advancements, specifications, and implications for all recycling programs covered in this Agreement. • Review Contractor's performance based on feedback from residents and other customers to City staff. ■ Review Contractor's recommendations for improvement in the City's recycling program, including enhanced public education and other opportunities for expansion. ■ Review staff recommendations for improving Contractor's service. ■ Discuss other opportunities for improvement with the remaining years under the current Agreement. 8.5.5 Other Meetings The City may call additional meetings as needed to coordinate planning, development and implementation of new or changing program elements. The Contractor may request meetings as needed to help provide for more expeditiously resolution of program implementation issues. Page 25 of 31 AGREEMENT FOR MUNICIPAL RECYCLING SERVICES Page 27 EXHIBIT B: COMPENSATION 1. Compensation for Residential Curbside Recycling Collection Service 1.1 Curbside COLI Counts For the purpose of these specifications the City has identified 24,677 Curbside Certified ❑welling Units (CDU's) as of March, 2018. 1.1.1 Annual Adjustment to CDU Count The City will provide the Contractorthe actuial addresses of the CD U's to receive curbside recycling services before January 1 and July 1 of each year of the Agreement to ensure accurate service. The Contractor will adjust the July and January invoice to reflect the CDUs provided by the City. 1.2 Collection Service Price The curbside collection service price per month per CDU shall be as follows: 2019 $2.91 2020 $2.98 2021 $3.05 2022 $3.13 2023 $3.21 2024 $3.29 1.3. Compensation for Drop -Off Collection Service Two options are provided for service at the Drop Off Center. Each container shall be serviced one time per day either three days per week or seven days per week. Additional service for roll -off containers shall be at a price mutually negotiated between the City and Contractor. Additional service for other containers shall be at the request of the City and at no additional charge. The City may change the service level at the Drop -Off Center with 30 -clay's notice to the Contractor. The Drop-off collection service price per month shall be as follows: Three-day per week service (M/Th/Sat) Seven day per week service 2019 $3,363.00/mo 2019 $7,486.00/mo 2020 $3,447.00/mo 2020 $7,673.00/mo 2021 $3,533.00/mo 2021 $7.865.00/mo 2022 $3,622.00/mo 2022 $8,062.00/mo 2023 $3,712.00/mo 2023 $8,263.00/mo 2024 $3,805.00/mo 2024 $8,470.00/mo 1.4. Recycling Collection at City Designated Sites The Contractor will provide recycling collection at City facilities and other designated stops at no additional cost per the following schedule. The Contractor shall collect the same list of recyclable Page 26 of 31 AGREEMENT FOR MUNICIPAL RECYCLING SERVICES Page 28 materials collected from other program elements. City facilities and other designated stops currently included in this Agreement include: Site Bins Frequency City Hall, 3400 Plymouth Blvd., Plymouth, MN, 55447 2 yard Monday, Wednesday, Friday Public Safety, 3400 Plymouth Blvd., Plymouth, MN, 55447 2 yard Monday, Wednesday, Friday Fire Station #1, 13205 County Road 6, Plymouth, MN, 55441 96 gal Every other Wednesday Fire Station #2, 12000 Old Rockford Rd, Plymouth, MN, 55441 96 gal 96 gal Every other Thursday Fire Station #3, 3300 Dunkirk Lane North, Plymouth, MN, 55447 96 gal 96 gal Every other Wednesday Plymouth Creek Center, 14800 34th Ave N, Plymouth, MN, 55447 2 yard Monday and Friday Plymouth Creek Center, 14800 34th Ave N, Plymouth, MN, 55447 - "Organics" 3 yard Wednesday Plymouth Ice Ctr, 3650 Plymouth Blvd., Plymouth, MN, 55446 1 3 yard Wednesday 1.5. Revenue Share 1.5.1 Revenue Sharing Formula The revenue sharing formula shall be: ■ "Gross" material value (based on index prices below) ■ Less processing fee. ■ Equals net revenue ■ Times the percent City share of net revenue. The revenue share shall be 80% to the City and credited monthly. 1.5.2. Processing Fee The processing fee per ton shall be as follows: 2019 $70.00/ton 2020 $71.75/ton 2021 $73.54/ton 2022 $75.38/ton 2023 $77.27/ton 2024 $79.20/ton 1.5.3 Revenue Share Reserve A revenue share reserve of $35,000 shall be established from the sale of recyclable material prior to the City receiving shared revenue. Revenue owed to the City in excess of $35,000 shall be credited to the City on a monthly basis. The revenue share reserve shall be in effect from January 1, 2019 through November 30, 2024. At the end of the contract term the City shall be credited for the net revenue of recyclables in December 2024 plus any positive balance in the revenue share reserve. A negative balance at the end of the contract term shall be the responsibility of the contractor. The City will not provide payment to the Contractor for a negative balance. Page 27 of 31 AGREEMENT FOR MUNICIPAL RECYCLING SERVICES Page 29 1.6. Published Industry Market Indices Product Mix Mixed Glass HOPE Natural HOPE Pigmented PET Residual Garbage Tin Aluminum OCC #3-7 Plastics Other Fiber Market Indicator Reviewed Annually Waste News 1st Issue High Waste News 1st Issue High Waste News 1st Issue Low Hennepin County Rate Avg. Monthly Sales Price Average Monthly Sales Price OMB#11 High Average Monthly Sales Price OBM #54 High Page 28 of 31 AGREEMENT FOR MUNICIPAL RECYCLING SERVICES Page 30 EXHIBIT C: TRASH COLLECTION SERVICE 1. Trash Collection Service The Contractor will provide solid waste collection at designated City facilities at no additional cost. 2. Unacceptable Waste For purposes of this Exhibit C, solid waste does not include Unacceptable Waste, as defined below. City warrants that solid waste disposed of at the facilities identified by City pursuant to Section 1 of this Exhibit C will not contain any Unacceptable Waste. Title to, and liability for, any Unacceptable Waste will remain with the generator and shall at no time pass to Contractor. Contractor shall have the right to reject or revoke its acceptance of any solid waste at any time such solid waste is discovered to be or contain Unacceptable Waste. 3. Definitions for Purposes of Exhibit C 3.1 Unacceptable Waste is Hazardous Waste and any radioactive, volatile, corrosive, highly flammable, explosive, biomedical, infectious, biohazardous, or toxic waste as defined by applicable law or any otherwise regulated waste. 3.2 Hazardous Waste includes, but is not limited to, any amount of waste listed or characterized as hazardous by the United States Environmental Protection Agency or any state agency pursuant to RCRA, and including future amendments thereto, and any other Applicable Law. 4. City facilities and other designated trash stops to be included in this Agreement are, Site Bin(s) Collection Frequency City Hall, 3400 Plymouth Blvd., Plymouth, MN, 55447 2 yard Monday, Wednesday, Friday Public Safety, 3400 Plymouth Blvd., Plymouth, MN, 55447 2 yard Monday, Wednesday, Friday Maintenance Facility, 14900 23rd Ave. N., Plymouth, MN, 55447 4 yard Monday Central Treatment Plant, 14800 231d Ave. N., Plymouth, MN, 55447 2 yard 11 Monday of the month Zachary Treatment Plant, 4295 Zachary Ln. N., Plymouth, MN, 55441 2 yard 11 Monday of the month Plymouth Creek Center, 14800 34t"Avenue North, Plymouth, MN, 55447 2 yard Monday, Thursday Fire Station 1, 13205 County Road 5, Plymouth, MN, 55441 1 yard Monday Fire Station 2, 12000 0Id Rockford Road, Plymouth, MN, 55441 1.5 yard Monday Fire Station 3, 3300 Dunkirk Lane North, Plymouth, MN, 55447 1.5 yard Monday Page 29 of 31 AGREEMENT FOR MUNICIPAL RECYCLING SERVICES Page 31 Plymouth Ice Center, 3650 Plymouth Blvd., Plymouth, MN, 55447 4 yard Monday, Thursday 3 yard Monday, Thursday Bus Shelter, 9923-10221 451h Avenue North, Plymouth, MN, 30 gal Monday 55442 (Nathan Lane/451h Avenue Park and Ride) Bus Shelter, 3954-3998 Plymouth Blvd., Plymouth, MN, 55447 30 gal Monday (Intersection of County Road 9 & Plymouth Blvd.) Bus Shelter, 3651 Lancaster Lane N, Plymouth, MN, 55441 30 gal (North side) Monday 30 gal (South Side) Monday Bus Shelter, 3205 Harbor Lane North, 55447 30 gal Monday (Currents Apartments) Bus Shelter, 3300 Harbor Lane North, Plymouth, MN 30 gal Monday Bus Shelter, 17205 County Road 6, Plymouth, MN, 55447 30 gal Monday (St. Phillip the Deacon Church) Bus Shelter, 1405 Xenium Lane North, Plymouth, MN, 55441 30 gal Monday (TCF Headquarters at Xenium & 151h Ave) Station 73 Park & Ride, 10905 State Highway 55, Plymouth, MN, 90 gal Monday 55441 Page 30 of 31 AGREEMENT FOR MUNIaPAL RECYCLING SERVICES Page 32 EXHIBIT D: PLYMOUTH ANNUAL SPECIAL COLLECTION DAY 1. Plymouth Special Collection Day The City hosts an annual Special Collection Day a.k.a Drop Off Day typically in April or May of each year. Municipal Solid Waste, Construction and Demolition Debris, Scrap Metal, and bulky items are collected at this event. The parties agree to negotiate in good faith such that Republic Services will provide to collect these items at the City's Special Collection Day event and the City shall compensate Republic Services for this collection. Page 31 of 31 AGREEMENT FOR MUNIaPAL RECYCLING SERVICES Page 33 CITY OF PLYMOUTH RESOLUTION NO. 2018 - RESOLUTION APPROVING AN AMENDED AGREEMENT WITH ALLIED WASTE SERVICES OF NORTH AMERICA, LLC D/B/A REPUBLIC SERVICES OF THE TWIN CITIES - BLAINE FOR 2019-2024 WHEREAS, the City of Plymouth has, in compliance with Hennepin County Ordinance 13, provided curbside and drop off recycling services for its residents since 1986; and WHEREAS, the current agreement for municipal recycling services with Allied Waste Services, LLC d/b/a as Republic Services of the Twin Cities — Blaine, expires on December 31, 2018; and WHEREAS, staff has negotiated amendments to the existing agreement for municipal recycling services and considers the amended agreement to be the most comprehensive and cost effective for the City. NOW, THEREFORE, BE IT HEREBY RESOLVED BYTH E CITY COUNCIL OF THE CITY OF PLYMOUTH, MINNESOTAthat: 1. The amended Agreement for Municipal Recycling Services is approved and the Mayor and City Manager are authorized to execute the amended Agreement for Municipal Recycling Services for 2019-2024. 2. Funding for the Municipal Recycling Services Agreement shall be from the Solid Waste Fund. APPROVED by the City Council on this 24th day of April, 2018. Page 34 rp)City of Agenda O 9 Plymouth Number: Addrng Q{�oUty to Life To: Dave Callister, City Manager REGULAR COUNCIL MEETING Prepared by: Sonya Rippe, Project Coordinator Reviewed by: Diane Evans, Director Parks & Recreation April 24, 2018 Michael Thompson, Director of Public Works Item: Approve Purchase of Cartegraph Asset/Operations Management Software 1. ACTION REQUESTED: Adopt attached resolution authorizing the purchase of Cartegraph Asset/Operations Management Softwa re. 2. BACKGROUND: Parks and Forestry has been researching a work order and asset management software since 2014. A maintenance module within the recently purchased RecTrac recreation software was originally identified. After reviewing the product, it was determined that it would not meet all of the needs for the division. In 2017, interest for an asset operations management software grew beyond Parks and Forestry. Parks and Forestry, Public Works, Engineering, GIS and IT demoed multiple software companies to determine the best citywide fit. Staff identified Cartegraph software as it would manage over 45 different asset types with over 210,000 citywide assets currently identified. Implementation would be a phased approach with Parks and Forestry, Signs, Sanitary, Storm and Water starting in the first year and Streets and Facilities following up in the second year. Staff is prepared to implement Cartegraph in 2018. Cartegraph will allow the City to manage its assets effectively, allow for a more seamless succession planning transition, deploy and track resources efficiently, better track asset conditions to help make more informed capital replacement/upgrade decisions, and become more efficient and transparent to the benefit of our citizens. Cartegraph will build upon the progress made within GIS and will add value through an enterprise approach to citywide assets while also providing work management components to inform staff of day to day work orders and priorities. A number of municipal agencies have Cartegraph to manage their assets and operations which include Minneapolis, Maple Grove, St. Louis Park, Golden Valley, Three Rivers Park District, Carver County, and Mankato. City staff recently attended a local user group meeting to connect with current users of Cartegraph and to continue to gain more insight. 3. BUDGET IMPACT: The purchase agreement would be to lock in pricing for three years. The total cost for the first year is $143,300, which includes $63,400 in implementation expenses along with the $79,900 annual fee. There is $35,288 remaining in the RecTrac project that would be allocated to offset the costs to implement Cartegraph. The balance of the implementation costs of $28,112 would be covered by the Page 1 General Fund —City Manager Contingency Fund. The annual fee of $79,900 will be expensed among the divisions appropriately. The divisions would make offsetting cuts from approved budget line items to cover the cost in 2018. The annual fee of $79,900 includes the Operations Management System (OMS) platform, cloud deployment, hosting services, OMS extensions, test environment and 50 named users with the option to increases named users as needed. The implementation fee of $63,400 includes three, three day on- site trainings by Cartegraph staff including needs assessment, connecting data, go live and staff training. The total cost forthe second and third year is $79,900 annually and would be budgeted through IT allocations, with charge backs made that would be reflected as an increased IT allocation expenditure for the participating divisions. This assumes City staff will have gained the knowledge to provide the majority of implementation work forthe additional asset groups to be populated, however if implementation assistance is needed for the second year the departments would make offsetting cuts from approved budget line items. The annual cost of $79,900 would be split between the divisions appropriately. Future years would have a similar cost with inflationary increases Initial funding for this purchase will be expensed to the following funds: General Fund ■ RecTrac Project $35,288 • Contingency $28,112 • Parks & Forestry $7,990 Enterprise Funds • Sanitary Sewer $23,970 • Water Resources $23,970 • Water $23,970 4. ATTACHMENTS: Cartegraph Solutions Agreement Addendum to Cartegraph Solutions Agreement Purchase Agreement Resolution Page 2 Cartegraph Solutions Agreement Last Modified: 03/28/2018 This Cartegraph Solutions Agreement ("Agreement") is a contract between Cartegraph Systems LLC, a Delaware corporation, having its principal place of business at 3600 Digital Drive, Dubuque, Iowa 52003 ("Cartegraph") and you, or if you represent an entity or other organization, that entity or organization, (in either case, the "Customer"). Cartegraph and Customer may be referred to in this Agreement collectively as the "parties" or individually as a "party." Cartegraph provides certain hosted operations management and asset management solutions (the "Cartegraph Solutions" or "Solutions"). Customer desires to purchase a subscription to access and use certain of the Cartegraph Solutions for Customer's own internal use and operations. This Agreement sets forth the terms and conditions under which Cartegraph will agree to provide Customer with a subscription to access and use those Solutions specified in written Purchase Agreements referencing this Agreement entered into by Cartegraph and Customer (each, a "Purchase Agreement") and perform those services specified in each Purchase Agreement (the services provided by Cartegraph under this Agreement, including the services made available through the Solutions, the "Services"). All access to and use of the Solutions and the performance of all Services are subject to the terms of this Agreement. This Agreement includes any Purchase Agreement entered into by the parties referencing this Agreement and any written Addendum attached to a Purchase Agreement, including descriptions of any Solutions or Services (each, an "Addendum"), all of which are hereby incorporated into and made a part of this Agreement. Unless you later enter into any other Agreement with Cartegraph regarding the Solutions and Services, this Agreement is the complete and exclusive statement of the agreement between the parties and supersedes any proposal or prior agreement, oral or written, and any other communications between the parties, in relation to the subject matter of this Agreement. Terms used in this Agreement will have the definitions given in this Agreement or, if not defined in this Agreement, will have their plain English (US) meaning. PLEASE CAREFULLY READ THIS AGREEMENT. BY ACCEPTING THIS AGREEMENT, THROUGH THE EXECUTION OF A PURCHASE AGREEMENT THAT REFERENCES THIS AGREEMENT, OR BY CLICKING A BOX THAT STATES THAT YOU ACCEPT OR AGREE TO THIS AGREEMENT, YOU AGREE THAT YOU HAVE READ AND AGREE TO BE BOUND BY THIS AGREEMENT. IF YOU DO NOT AGREE TO THIS AGREEMENT, OR DO NOT MEET THE QUALIFICATIONS INCLUDED IN THIS AGREEMENT OR ANY PURCHASE AGREEMENT, CARTEGRAPH IS NOT WILLING TO PROVIDE YOU, AS CUSTOMER, WITH ACCESS TO OR USE OF CARTEGRAPH SOLUTIONS OR SERVICES, AND YOU MUST NOT ACCESS OR USE CARTEGRAPH SOLUTIONS OR SERVICES. IF YOU ACCESS OR USE CARTEGRAPH SOLUTIONS OR SERVICES, YOU ACKNOWLEDGE THAT YOU MEET THE QUALIFICATIONS INCLUDED IN THIS AGREEMENT AND ANY PURCHASE AGREEMENT, AND AGREE TO BE BOUND BY THE TERMS AND CONDITIONS HEREIN. Page 3 1. Term. The term of this Agreement shall begin upon the execution of an initial Purchase Agreement under this Agreement and, unless earlier terminated as permitted herein, shall continue for the period of time specified in that Purchase Agreement ("Initial Term"). The execution of any subsequently added Purchase Agreement under this Agreement shall not extend the Initial Term unless otherwise expressly stated in that Purchase Agreement. Unless otherwise stated in an applicable Purchase Agreement under this Agreement, the Initial Term of this Agreement shall automatically renew for successive additional 1 year renewal periods (each, a "Renewal Term") unless either party provides the other party with written notice of its intent not to renew this Agreement at least 90 days before the end of the Initial Term or any such Renewal Term. 2. Solutions. 2.1 Functionality. The Solutions will include the functionality described in the applicable Purchase Agreement or Addendum for each Solution. Cartegraph may from time to time update, change, or revise the functionality of the Solutions, provided the functionality of the Solutions is not materially decreased from that described in the applicable Purchase Agreement or Addendum to a Purchase Agreement. 2.2 Subscription. Subject to the terms and conditions of this Agreement, during the term of this Agreement Cartegraph will provide Customer with a non-exclusive, non -transferable, and non-sublicensable subscription to allow employees and independent contractors of Customer ("Users") to access and use the Solutions, solely for purposes of Customer's own internal use and operations. If Customer has purchased a per -user subscription, as indicated in the applicable Purchase Agreement, only the finite number of subscriptions indicated in each applicable Purchase Agreement have been purchased by Customer and only that finite number of Users may access and use the Solutions at any given time. If Customer has purchased an unlimited subscription, as indicated in the applicable Purchase Agreement, all Users associated with Customer are permitted to access and use the Solutions at any given time. In either case, the subscription applies only to the Users and does not allow access to or use of the Solutions by any affiliated entities or organizations, or any other entity unless approved in advance by Cartegraph in writing. 2.3 Access. Customer may access the Solutions solely through the account established for Customer (an "Account"). Customer will be permitted to establish user identifications and passwords through which individual Users may access the Solutions through Customer's Account ("User IDs"). Each User I is issued to a specific User and may be used only by that User. Customer will ensure that all information about each User provided to Cartegraph in connection with establishing each User ID is accurate and complete and will maintain that information as accurate and complete throughout the term of this Agreement. Customer is and will remain solely responsible for all use of the Solutions by any User and for compliance by each User with the applicable terms of this Agreement. If Customer authorizes an independent contractor or consultant as a User, in addition to being responsible for such independent contractor's or consultant's actions as a User, Customer shall also require such independent contractor or consultant to agree to terms at least as protective of the Solutions as those contained in this Agreement prior to being granted Page 4 access to the Solutions. Customer will ensure the security and confidentiality of each User ID and will use commercially reasonable efforts to prevent unauthorized access to or use of the Solutions. Customer will notify Cartegraph promptly of any such unauthorized access or use of the Solutions or if any User ID is lost, stolen, or otherwise compromised. Customer acknowledges that Customer is and will remain fully responsible for all costs, fees, liabilities, or damages incurred through any access to or use of the Solutions through Customer's Account or by any User (whether lawful or unlawful) and that any Services used or transactions facilitated through Customer's Account or under any User ID will be deemed to have been completed by Customer. In no event will Cartegraph be liable for the foregoing obligations or any failure by Customer to fulfill such obligations. 2.4 Restrictions. The Solutions, the software, hardware, databases, and other technology used by or on behalf of Cartegraph to provide the Solutions (the "Cartegraph Technology"), and their structure, organization, and underlying data, information, and source code, constitute valuable trade secrets of Cartegraph and its licensors. As a condition to the use of and access to the Solutions, Customer will not, and will not permit any User or other third party to: (a) access or use the Solutions except as expressly permitted by this Agreement; (b) access or use the Cartegraph Technology directly, except through the Solutions as expressly provided in this Agreement; (c) use the Solutions in any unlawful or illegal manner or in any other manner that could damage, disable, overburden or impair the Cartegraph Technology; (d) use automated scripts to collect information from or otherwise interact with the Cartegraph Technology; (e) alter, modify, reproduce, create derivative works of the Cartegraph Technology; (f) distribute, sell, resell, lend, loan, lease, license, sublicense, transfer, or otherwise make available the Solutions or any of Customer's rights to access or use the Solutions or any Service to any third party; (g) reverse engineer, disassemble, decompile, or otherwise attempt to derive the source code or method of operation of or any trade secrets embodied in the Cartegraph Technology; (h) attempt to circumvent or overcome any technological protection measures intended to restrict access to any portion of the Cartegraph Technology; (i) use the Cartegraph Technology for purposes of monitoring their availability, performance or functionality, or for any other benchmarking, business intelligence, data mining, or competitive purposes; or 0) interfere in any manner with the operation or hosting of the Cartegraph Technology. 2.5 Third Party Offerings. Customer agrees and acknowledges that certain portions of the Solutions may be provided by third party providers ("Third Party Offerings"). Customer's access to and use of any Third -Party Offering is also subject to any other agreement separate from this Agreement that Customer may enter into (or may have entered into) relating to those Third -Party Offerings ("Third Party Terms"). In addition to the terms of this Agreement, access to and use of each Third -Party Offerings is also subject to the terms and conditions of any Third -Party Terms applicable to that Third -Party Offering. Except as set forth in this Agreement, any applicable Third -Party Terms will control in the event of a conflict between the terms of this Agreement and those Third -Party Terms. Except as expressly set forth in any Third -Party Terms, you are granted no licenses or rights, whether by implication, estoppel, or otherwise, in or to any Third Party Offerings. 3. Services. If Customer enters into a Purchase Agreement, including any applicable Addendum specifying any of the following Services, Cartegraph will use commercially reasonable efforts to provide those Services to Customer during the term of this Agreement. All such Services are provided subject to the terms and Page 5 conditions of this Agreement. Cartegraph has no obligation to provide any of the following Services unless specified in a Purchase Agreement or Addendum to this Agreement. 3.1 On -Site Installation Services. Cartegraph will provide Customer with deployment and installation Services for the Solutions if indicated in a Purchase Agreement ("On -Site Installation Services"). On -Site Installation Services will be subject to scheduling in cooperation with Customer. Customer will provide all equipment and hardware stated in such Purchase Agreement, and any additional equipment and hardware reasonably necessary for the operation of the Solutions. Customer shall be responsible for maintaining the equipment and hardware, which shall include providing sufficient resources (e.g., electricity, HVAC, or other resources) necessary for the equipment and hardware to properly operate. Cartegraph's warranties and indemnification obligations contained in this Agreement shall be limited to the extent that such obligation arises from Customer's equipment and hardware. Customer shall coordinate with Cartegraph to provide Cartegraph with the level of access to the equipment and hardware to perform On -Site Installation Services and any other Services as specified in a Purchase Agreement. If no level of access is specified in a Purchase Agreement, then all access by Cartegraph to the equipment and hardware shall be remote access. Unless otherwise specified in a Purchase Agreement, Cartegraph shall have no obligation to perform the On -Site Installation Services, or any other Services, on Customer's premises. If Cartegraph determines that it is necessary to perform any Services on Customer's premises, Cartegraph shall first receive approval from Customer prior to performing such Services on Customer's premises. Cartegraph shall have no responsibility to Customer for any liability to the extent that such liability arises from Customer's failure to provide Cartegraph sufficient or timely access to the equipment or hardware. Customer understands that Customer does not receive any rights to the Cartegraph Technology separate and apart from Customer's right to access the Solutions installed on-site by Cartegraph as described in this Agreement. If Customer requires additional rights to access the Solutions, Customer shall obtain Cartegraph's prior written consent. Upon termination or expiration of this Agreement, Customer will immediately either return to Cartegraph or, at Cartegraph's discretion, destroy any Cartegraph Technology then in Customer's possession or control and certify in writing signed by an officer of Customer that it has fully complied with the foregoing obligations. 3.2 Support Services. Cartegraph will provide Customer with support Services for the Solutions as specified in Addendum A if such Addendum is attached to a Purchase Agreement ("Support Services"). 3.3 Field Services. Cartegraph will provide Customer with the field implementation Services for the Solutions as specified in Addendum B if such Addendum is attached to a Purchase Agreement ("Field Services"). Field Services will be subject to scheduling in cooperation with Customer. 3.4 Data Services. Cartegraph will provide Customer with the data collection Services for the Solutions as specified in Addendum C if such Addendum is attached to a Purchase Agreement ("Data Services"). Data Services will be subject to scheduling in cooperation with Customer. Page 6 3.5 Professional Services. Cartegraph will perform any additional professional Services relating to the Solutions ("Professional Services") if specified in any written statement of work mutually agreed to by both parties under this Agreement. Cartegraph will perform all Professional Services at the rates for those Professional Services set forth in each applicable statement of work, or, if no rates are set forth in an applicable statement of work, at Cartegraph's then -current rates for those Professional Services. Professional Services shall be performed during the working hours stated in the statement of work applicable to those Professional Services, or, if no working hours are stated, the Professional Services will be provided during the hours of 7:00 a.m. to 7:00 p.m., Central Standard or Central Daylight Time, whichever is applicable, Monday through Friday excluding holidays. 9& -no HTITM Cartegraph may provide Customer with software in connection with the Solutions ("Software"). Unless any Software provided by Cartegraph in connection with the Solutions is subject to a license or other agreement separate from this Agreement that Customer has entered into (or may enter into) with Cartegraph (a "Software License Agreement"), Cartegraph grants Customer a limited, non-exclusive, non- transferrable, non -assignable, license solely to install and execute the Software in accordance with the instructions provided by Cartegraph for Customer's own internal use and operations in connection with Customer's access to and use of the Solutions. Except as expressly set forth in the foregoing sentence (or any applicable Software License Agreement), Customer is granted no licenses or rights, whether by implication, estoppel, or otherwise, in or to any Software, and Customer may not modify, reproduce, perform, display, create derivative works from, republish, post, transmit, transfer, sell, distribute, or in any way exploit any Software without the prior written permission of Cartegraph. Except as set forth in this Agreement, the terms of any Software License Agreement will control in the event of a conflict between the terms of this Agreement and that Software License Agreement. Customer agrees that use of the Software is limited as described in the Purchase Agreement, as either: (1) Browser Based User — Each browser based User is defined by User ID; or For Server Software — One copy of Software for each server. Customer agrees that Cartegraph may audit Customer's Software usage remotely or on-site upon reasonable notice and during standard business hours. Prevention of audit by Customer may be grounds for termination of this Agreement. Cartegraph and its licensors will not be responsible to Customer for loss of use of any Software or for any other liabilities arising from alterations, additions, adjustments, or repairs which are made to any Software by Customer or other third parties. Cartegraph reserves the right to terminate the licenses granted to any Software or any Services provided in connection with that Software upon written notice to Customer if any such alteration, addition, adjustment, or repair adversely affects Cartegraph's ability to render Services. 5. Fees and Payment. 5.1 Fees. Customer agrees to pay Cartegraph all fees specified in any Purchase Agreement and as otherwise specified in this Agreement ("Fees"). Page 7 5.2 Payment. All Fees will be invoiced in advance in accordance with the terms applicable to such Fees. If no terms for an applicable Fee are set forth in the applicable Purchase Agreement, such Fees will be invoiced on a monthly basis following the end of the month in which they were incurred. All Fees as set forth on each invoice issued by Cartegraph under this Agreement will be due and payable by Customer in immediately available U.S. funds within 30 days of the date of invoice. If Customer has not made payment within 30 days of the date of invoice, Customer shall be in default. Customer's default will constitute sufficient cause for Cartegraph to suspend Customer's access to the Solutions or any Services upon notice to Customer. All Fees will be non-refundable once paid to Cartegraph (including upon any termination or suspension of this Agreement). Until paid in full, all past due amounts will bear an additional charge of the lesser of 1'/2% per month or the maximum amount permitted under applicable law. If Cartegraph requires use of collection agencies, attorneys, or courts of law for collection on Customer's account, Customer will be responsible for those expenses. Customer will be responsible for all use, sales, and other taxes imposed on the Services provided under this Agreement. 5.3 Taxes. The Fees do not include any local, state, provincial, federal or foreign taxes, levies, assessments, duties, or other governmental charges of any kind or nature, including, without limitation, any value-added tax (VAT), stamp or other similar tax, social security (or local equivalent), state or regional tax, or income or other federal tax ("Taxes"). Customer is responsible for paying all Taxes that may be imposed by way of the performance of either party under this Agreement, excluding only Taxes based on Cartegraph's net income. If Cartegraph is found or deemed to have a legal obligation to pay or collect any Taxes for which Customer is responsible under this Agreement, the appropriate amount shall be invoiced to and paid by Customer unless Customer provides Cartegraph with a valid tax exemption certificate authorized by the appropriate taxing authority. 5.4 Fee Increases. Cartegraph may increase the Fees applicable to Customer to the then -current prices for the next Renewal Term by providing notice of such increase at least 60 days before the beginning of such Renewal Term. If after receiving such notice Customer wishes not to renew the Agreement for the next Renewal Term, Customer must provide written notice to Cartegraph of Customer's intent not to renew this Agreement at least 60 days before the end of the Initial Term or any such Renewal Term. 5.5 Expenses. Customer shall reimburse Cartegraph for reasonable expenses incurred during the provision of Services. Reasonable expenses include, but are not limited to, travel, lodging, and meals. Expenses are billed based on actual costs incurred. Estimated expenses shall be included in each Purchase Agreement. Cartegraph shall not exceed the estimated expenses without written approval from Customer. Page 8 6. Termination. 6.1 Termination for Cause. Either party may terminate this Agreement immediately upon notice to the other parry if the other party: (a) materially breaches this Agreement and fails to remedy such breach within 30 days after receiving notice of the breach from the other party; (b) materially breaches this Agreement in a manner that cannot be remedied; or (c) commences bankruptcy or dissolution proceedings, has a receiver appointed for a substantial part of its assets, or ceases to operate in the ordinary course of business. 6.2 Service Discontinuance. If Cartegraph at any time discontinues offering any Solutions or any Services to new customers, Cartegraph will give Customer reasonable advance notice of such discontinuation. Upon such date of discontinuation, Cartegraph will have the right to terminate this Agreement as to those Solutions or Services upon notice to Customer. As of the date of termination, Cartegraph will credit to Customer, on a pro -rated basis, any pre -paid Fees under this Agreement and Cartegraph shall have no further obligation to provide the Solutions or any Service under this Agreement. 6.3 Suspension. Without limiting Cartegraph's right to terminate this Agreement, Cartegraph may suspend Customer's access to the Solutions or any Services upon notice to Customer following any breach of this Agreement if deemed reasonably necessary by Cartegraph to prevent any damage, injury, or harm to Cartegraph, the Cartegraph Technology, any other Cartegraph customer, or any third party. 6.4 Effect of Termination. All Purchase Agreements shall terminate immediately upon termination of this Agreement. Upon termination or expiration of this Agreement for any reason, and following any applicable Transition Period: (a) Cartegraph may cease providing access to all Solutions and Services under this Agreement; (b) all subscriptions and other rights and licenses granted to Customer under this Agreement will terminate; (c) Customer will immediately cease all use of and access to all Solutions and Services; (d) all Fees and other amounts then owed by Customer under this Agreement will become immediately due and payable to Cartegraph; (e) Customer will immediately either return to Cartegraph or, at Cartegraph's discretion, destroy any Cartegraph Data and Cartegraph Confidential Information (each as defined below) then in Customer's possession or control; and (f) Cartegraph will either return to Customer or, at Customer's discretion, destroy any Customer Data and Customer Confidential Information) then in Cartegraph's possession or control. The following Sections will survive termination or expiration of this Agreement for any reason: 5 (Fees and Payment), 6.4(Effect of Termination), 7 (Ownership), 10 (Disclaimer), 11 (Indemnification), 12 (Limitation on Liability), 14 (Confidentiality), 15 (Governing Law), 16 (Non - Solicitation), 17 (Force Majeure), 18 (Notice), and 19 (Additional Terms). Page 9 6.5 Transition Services. Except in the case of a termination under Section 6.1 by Cartegraph, at any time prior to the effective date of any termination or expiration of this Agreement, Customer may request that Cartegraph continue to provide Customer with any Services then provided under this Agreement for purposes of transitioning and migrating Customer off of the Solutions ("Transition Services"). Upon such request, the parties will develop a mutually agreed to transition plan describing the Transition Services and each party's respective obligations in connection with the transition and migration of Customer off of the Solutions ("Transition Plan"). Cartegraph will provide the Transition Services for the period agreed to in the Transition Plan, such period not to exceed 180 days following termination or expiration of this Agreement (the "Transition Period"). Customer will compensate Cartegraph for all Transition Services at rates specified in the Transition Plan or, if no rates are agreed upon by the parties prior to the performance of the Transition Services, at Cartegraph's then current rates for the Services. All Transition Services will otherwise be subject to the terms of this Agreement. 7. Ownership. Cartegraph retains all right, title, and interest in and to the Solutions, Cartegraph Technology, Cartegraph Data, any additions, improvements, updates, new versions, or other modifications thereto created by either party, whether or not through the Services, alone, jointly, or with any third party, and all IPR (as defined below) therein and related thereto. Customer does not receive any ownership interest in or to any of the foregoing, and no right or license is granted to Customer to use any of the foregoing apart from Customer's right to access and use the Solutions under this Agreement. Customer will perform all acts reasonably necessary to assist Cartegraph in perfecting and defending Cartegraph's ownership interest in any of the foregoing. Without limiting the foregoing, Customer agrees to and does hereby make all assignments necessary to provide Cartegraph with the ownership rights set forth in this Section. All names and logos associated with the Solutions and other Services are trademarks of Cartegraph (or its third party providers) and no right or license is granted to Customer to use them. Any rights not expressly granted to Customer hereunder are reserved by Cartegraph. Customer will not remove or alter any proprietary rights legend on the Solutions, Cartegraph Technology, or Cartegraph Data. For purposes of this Agreement, "SPR" means any and all intellectual property and other proprietary rights throughout the world, including, all copyrights, trademarks, service marks, trade secrets, patent rights, moral rights, rights in data and databases, and contract rights. 8. Data. 8.1 Customer Data. As between Customer and Cartegraph, Customer retains ownership of all data, information, and other content provided to Cartegraph or through the Solutions by or on behalf of Customer ("Customer Data"). Customer is responsible for all Customer Data, including the accuracy, quality, integrity, legality, reliability, and appropriateness thereof. Customer will obtain and maintain all authorizations, approvals, permissions, and other rights necessary for Cartegraph to use and process all Customer Data in the performance of the Services and any other obligations of Cartegraph under this Agreement. Customer will maintain an adequate back-up of all Customer Data and, except for any express obligations of Cartegraph to maintain back-up copies of Customer Data, Cartegraph will not be responsible or liable for any deletion, correction, destruction, damage, loss, or failure to store or back-up any of Customer Data. Page 10 8.2 Cartegraph Data. As between Cartegraph and Customer, Cartegraph retains ownership of all data, information, and other content provided to Customer through the Solutions and the other Services, excluding any Customer Data ("Customer Data"). Subject to the terms of this Agreement, Customer may access the Cartegraph Data without modification solely for Customer's own internal business purposes in connection with Customer's use of and access to the Solutions. Cartegraph uses commercially reasonable measures to ensure the accuracy and reliability of all Cartegraph Data, but except as expressly provided herein Cartegraph will not be responsible for any erroneous data, information, or content provided through the Solutions. Except as expressly provided in this Agreement, Customer is granted no rights in or to the Cartegraph Data. 8.3 Data Security. Cartegraph shall establish and maintain during the term an information security policy providing for reasonable administrative, technical, physical safeguards and security measures designed to protect against the unintended or unauthorized destruction, loss, alteration, or access of any Customer Data in the possession or control of Cartegraph, which safeguards and measures are compliant with applicable federal, state, provincial, or local laws, rules, and regulations ("Laws"). Customer will establish and maintain during the term reasonable and appropriate administrative, technical, and physical safeguards and security measures designed to protect against the unintended or unauthorized destruction, loss, alteration, or access of any Cartegraph Data in the possession or control of Customer, which safeguards and measures are consistent with applicable Laws. Each party will promptly notify the other party of any data security breach or similar incident that has, or might have, compromised the privacy or security of any Customer Data or, in the case of Customer, any Cartegraph Data in the possession or control of such party. Each party will indemnify and hold harmless the other party from and against any damages or losses asserted against or incurred by the other party arising out of or related to a breach of a party's data security obligations. 8.4 Data Privacy. Cartegraph may use and disclose data and information collected through the operation of the Solutions solely as described in this Agreement and in Cartegraph's then -current privacy policy applicable to the Solutions. Notwithstanding anything to the contrary in the privacy policy, Cartegraph will have the right to collect and analyze non -personal information (data or information that does not identify an entity or natural person as the source thereof) resulting from Customer's access to and use of the Solutions. To the extent any such non -personal information is collected or generated by Cartegraph, the data and information may be used by Cartegraph, or its permitted service providers, for any lawful business purpose, provided that the data and information is used only in an aggregated form, without directly identifying Customer, or any other User, as the source thereof. 9. Representations and Warranties. 9.1 General. Each party represents, warrants, and covenants to the other party that: (a) it has and will continue to have during the term hereof, all rights, power, and authority necessary to enter into this Agreement and perform all of its obligations under this Agreement; (b) the performance of its obligations under this Agreement does not and will not violate any Law applicable to such party's performance, any rights of any Page 11 third party, or any agreement by which such party is bound; and (c) it will procure all rights, certificates, licenses, permits, or other approvals required for its performance under this Agreement. 9.2 Performance. During the term of this Agreement, Cartegraph represents and warrants to Customer that Cartegraph will use commercially reasonable efforts to maintain and verify that the Solutions operate in accordance with the applicable documentation for the Solutions provided to Customer by Cartegraph and in accordance with any other levels of performance specified in this Agreement or applicable Purchase Agreement. Cartegraph's sole obligation and Customer's sole and exclusive remedy in the event of any failure of the Solutions to comply with any such performance levels will be for Cartegraph to, at its option: (a) remedy the failure or re -perform the affected Services; or (b) refund Customer the portion of any Fees applicable to the portion of the Solutions subject to the failure. 9.3 Non -Infringement. Cartegraph represents and warrants to Customer that the use by Customer of the Solutions during the term and in accordance with this Agreement (the "Covered Services") will not infringe any third party U.S. patent or copyright or misappropriate any third party trade secret in existence under any Laws of any state within the U.S. As Cartegraph's sole obligation and Customer's sole and exclusive remedy for of any failure by Cartegraph to comply with the foregoing sentence, Cartegraph will defend Customer against any such failure as set forth in Section 11.2. 10. Disclaimer. EXCEPT AS EXPRESSLY SET FORTH IN THIS AGREEMENT, THE SOLUTIONS AND ALL SERVICES UNDER THIS AGREEMENT, AND ALL CARTEGRAPH DATA PROVIDED THROUGH THE SOLUTIONS OR THOSE SERVICES, ARE PROVIDED TO CUSTOMER STRICTLY "AS IS" AND "AS AVAILABLE" AND CARTEGRAPH AND ITS PROVIDERS EXPRESSLY DISCLAIM, AND CUSTOMER DISCLAIMS ANY RELIANCE ON, ANY AND ALL WARRANTIES AND REPRESENTATIONS OF ANY KIND WITH REGARD THERETO OR TO ANY OTHER SUBJECT MATTER OF THIS AGREEMENT, WHETHER EXPRESS, IMPLIED OR STATUTORY, INCLUDING, WITHOUT LIMITATION, ANY WARRANTIES OF FITNESS FOR A PARTICULAR PURPOSE, MERCHANTABILITY, TITLE, NDN -INFRINGEMENT, AVAILABILITY OR ERROR -FREE OPERATION. NO ORAL OR WRITTEN INFORMATION OR ADVICE GIVEN BY CARTEGRAPH, ITS EMPLOYEES, DISTRIBUTORS, DEALERS, OR AGENTS WILL INCREASE THE SCOPE OF, OR CREATE ANY NEW WARRANTIES IN ADDITION TO, THE WARRANTIES EXPRESSLY SET FORTH IN THIS AGREEMENT. 11. Indemnification. 11.1 General. Each party (the "Indemnifying Parry") will defend the other party and its officers, directors, employees, and agents (its "Related Parties") from and against any claim, allegation or action (any "Action") brought against the other parry or one of its Related Parties by a third party (other than by the other party itself or another of its Related Parties) to the extent relating to, resulting from, or arising out of the gross negligence or willful misconduct of the Indemnifying Party in the performance (or failure to perform) any of Page 12 its obligations under this Agreement. The Indemnifying Party will further pay those losses, liabilities, damages, fees, expenses, and costs (including reasonable attorneys' fees and court costs) ("Losses") finally awarded against the other party or one of its Related Parties in any such Action or those Losses agreed to in a monetary settlement of such Action, as applicable. 11.2 Non -Infringement. Cartegraph will defend Customer from and against any Action brought against Customer by a third party (other than a Customer Related Party) that the use by Customer of the Covered Services infringes any U.S. patent, or copyright or misappropriates any trade secret in existence under any Laws of any state within the U.S. Cartegraph will pay those Losses finally awarded against Customer in any such Action or those Losses agreed to in a monetary settlement of such Action, as applicable. If Customer is, or Cartegraph reasonably believes Customer may be, enjoined from using any Covered Service due to an Action covered by this Section, Cartegraph may procure the right for Customer to continue using the Covered Service, replace or modify the Covered Service so that it becomes non -infringing, or terminate this Agreement and provide Customer a refund of any pre -paid amounts applicable to the Covered Service (if any). Cartegraph will have no obligation under this Section or otherwise with respect to any Action or Losses in the case of: (a) any use of any Covered Service other than by Customer; (b) any use of any Covered Service not under and in accordance with this Agreement; (c) any use of any Covered Service in combination with products, equipment, services, processes, software, data or information not supplied by Cartegraph; or (d) any modification of or enhancement to any Covered Service other than by Cartegraph. This Section constitutes Cartegraph's sole and exclusive liability, and Customer's sole and exclusive remedy, for any infringement or misappropriation of IPR or any other rights relating to the solutions. 11.3 6y Customer. Customer will defend Cartegraph and its Related Parties from and against any Action brought against Cartegraph or one of its Related Parties by a third party (other than by Cartegraph or another Cartegraph Related Party) to the extent relating to, resulting from, or arising out of any: (a) any violation of any Law caused by the use of or access to the Solutions by Customer; or (b) any claim or allegation by a User or other third party relating to use of or access to the Solutions or any Services by Customer. Customer will only pay those Losses finally awarded against Cartegraph in any such Action or those Losses agreed to in a monetary settlement of such Action, as applicable. ME Z6=M @ lift[7i�� All obligation of each party to defend or indemnify the other party or any Related Party under this Agreement are conditioned upon the party seeking defense or indemnification (the "Indemnified Party') providing the other party with: (a) prompt notice of any such claim for indemnification or defense atter receiving notice thereof; (b) sole control over the defense and settlement of such claim, provided that any settlement that will require the other party to assume any liability other than the payment of monies will be subject to the other party's prior written consent; and (c) reasonable assistance in such defense or settlement (at the indemnifying or defending party's expense). Page 13 12. Limitation on Liability. IN NO EVENT WILL CARTEGRAPH BE LIABLE FOR ANY INDIRECT, INCIDENTAL, SPECIAL, EXEMPLARY, OR CONSEQUENTIAL DAMAGES, HOWEVER CAUSED, UNDER ANY THEORY OF LIABILITY, WHETHER IN CONTRACT, STRICT LIABILITY OR TORT (INCLUDING NEGLIGENCE OR OTHERWISE), ARISING IN ANY WAY IN CONNECTION WITH OR OUT OF THIS AGREEMENT, INCLUDING THE USE OF OR ACCESS TO THE SOLUTIONS OR ANY SERVICES OR THE CARTEGRAPH TECHNOLOGY (OR ANY CARTEGRAPH DATA), EVEN IF CARTEGRAPH HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES, INCLUDING ANY LOSS OF DATA, OPPORTUNITY, LOSS OF REVENUES OR PROFITS, BUSINESS INTERRUPTION, OR PROCUREMENT OF SUBSTITUTE SERVICES. CARTEGRAPH'S TOTAL CUMULATIVE LIABILITY IN CONNECTION WITH THIS AGREEMENT, THE SOLUTIONS, AND ALL SERVICES PROVIDED UNDER THIS AGREEMENT, WHETHER IN CONTRACT OR TORT OR OTHERWISE, WILL NOT EXCEED THE FEES PAID TO CARTEGRAPH HEREUNDER IN THE 12 MONTH PERIOD IMMEDIATELY PRECEDING THE EVENT GIVING CAUSE TO SUCH LIABILITY. CUSTOMER AGREES THAT THE FEES REFLECT THE ALLOCATION OF RISK SET FORTH IN THIS AGREEMENT AND ACKNOWLEDGE THAT CARTEGRAPH WOULD NOT ENTER INTO THIS AGREEMENT WITHOUT THESE LIMITATIONS ON ITS LIABILITY. IN JURISDICTIONS WHERE LIMITATION OF LIABILITY FOR CONSEQUENTIAL OR INCIDENTAL DAMAGES IS NOT PERMITTED, CARTEGRAPH'S LIABILITY IS LIMITED TO THE MAXIMUM EXTENT PERMITTED BY LAW. 13. Insurance. If Cartegraph will provide Services at Customer's location, Cartegraph will carry commercial general liability insurance with a limit of $1,000,000 per occurrence and a $2,000,000 aggregate limit, business auto liability insurance with a limit of $1,000,000 and workers compensation insurance with statutory coverage. 14. Confidentiality. 14.1 Protection. Each party (the "Receiving Party") may from time to time receive or otherwise obtain data or information regarding the business, finances, services, or technology of the other party (the "Disclosing Party"), including, without limitation, technical, advertising, marketing, sales, financial, pricing, employee, customer, and planning information, or any other information that by its very nature the Receiving Party should know is confidential ("Confidential Information"). The Receiving Party will not use any Confidential Information of the Disclosing Party for any purpose not expressly permitted by this Agreement, and will disclose the Confidential Information of the Disclosing Party only to the employees or permitted contractors of the Receiving Party who have a need to know such Confidential Information for purposes of this Agreement and who are under a duty of confidentiality no less restrictive than the Receiving Party's duty hereunder. The Receiving Party will protect the Disclosing Party's Confidential Information in the same manner as the Receiving Party protects its own confidential information of a similar nature and with no less than reasonable care. Page 14 14.2 Exceptions. The Receiving Party's obligations with respect to any Confidential Information of the Disclosing Party will terminate if such information: (a) was already lawfully known to the Receiving Party as of the Effective Date; (b) is disclosed to the Receiving Party after the Effective Date by a third party who had the right to make such disclosure without any confidentiality restrictions; or (c) is, or through no fault of the Receiving Party becomes, generally available to the public. The Receiving Party may disclose the Confidential Information of the Disclosing Party if compelled or required to do so by a court of competent jurisdiction or other governmental entity having jurisdiction over the Receiving Party, provided that the Receiving Party provides the Disclosing Party with notice of such requirement and provides reasonable assistance to the Disclosing Parry in any attempts to contest such disclosure or obtain a protective order or other applicable limitation with respect to such disclosure. In any event, the Receiving Party will be entitled to receive payment of its expenses and costs actually incurred in responding to such disclosure request and will disclose only such portion of any Confidential Information as it is legally compelled or required to disclose. 14.3 Return of Confidential Information. The Receiving Party will return to the Disclosing Parry or destroy all Confidential Information of the Disclosing Parry in the Receiving Party's possession or control and permanently erase all electronic copies of such Confidential Information promptly upon the request of the Disclosing Party or when such Confidential Information is no longer needed in connection with its performance under this Agreement, whichever comes first. At the Disclosing Party's request, the Receiving Party will certify in writing signed by an officer of the Receiving Party that it has fully complied with the foregoing obligations. 15. Governing Law. The interpretation of the rights and obligations of the parties under this Agreement, including, to the extent applicable, any negotiations, arbitrations or other proceedings hereunder, will be governed in all respects exclusively by the laws of the state/province where the Customer has its principal place of business. Each parry agrees that it will bring any action or proceeding arising from or relating to this Agreement exclusively in a federal or state/provincial court in the state/province where the Customer has its principal place of business, and each party irrevocably submits to the personal jurisdiction and venue of any such court in any such action or proceeding or in any action or proceeding brought in such courts. 16. Non -Solicitation. During the term of this Agreement and for a period of 12 months thereafter, Customer will not, directly or indirectly, for itself or on behalf of or in conjunction with any other third party, solicit, induce, hire, contract with, or engage the employment of an employee of Cartegraph, unless Customer: (1) obtains the prior written consent of Cartegraph, as applicable; and (2) pays Cartegraph as applicable a fee to be mutually agreed upon. If Customer directly employs or contracts with an employee of Cartegraph without the prior written consent of Cartegraph, Customer shall pay as damages 2 times the then yearly salary of the employee in question. The parties acknowledge and agree that the foregoing is not intended as a penalty of any kind but as reasonable and adequate compensation to Cartegraph in the event Customer should directly employ or contract with an employee of Cartegraph without the prior written consent of Cartegraph. Page 15 17. Force Majeure. Neither parry will be held responsible for failure or delay in the performance of any obligation under this Agreement, with the exception of the obligation to pay Fees, if such failure or delay is due to acts of God, war, terrorism, strikes, boycotts, labor disputes, fire or other loss of facilities, accident or any other cause beyond its control (each, a "Force Majeure"). If the performance of any obligation under this Agreement by either party is prevented, restricted or interfered with by reason of a Force Majeure event, the party whose performance is so affected, upon giving prompt notice to the other party, will be excused from such performance to the extent of such Force Majeure event, provided that the party so affected will take all reasonable steps to avoid or remove such causes of non-performance and will continue performance hereunder with dispatch whenever such causes are removed. 1E:Ri C*IM All notices, reports, consents, authorizations and approvals to be given by a party hereunder will be in writing and will either be via: (1 ) hand -delivery; (2) reputable overnight mail service; (3) facsimile transmission, provided that an original copy of a transmission will be delivered by some other means permitted under this Agreement; or (4) certified mail, return receipt requested, to the other party at its respective addresses set forth above. All notices will be effective upon receipt (or when delivery is refused), or 3 business days after being deposited in the mail as required above, whichever occurs sooner. Either party may change its address for notice by giving notice of the new address to the other parry. 19. Additional Terms. Unless otherwise amended as provided herein, this Agreement will exclusively govern Customer's access to and use of the Solutions and all Services and is the complete and exclusive understanding and agreement between the parties, and supersedes any oral or written proposal, agreement or other communication between the parties. Except as expressly set forth in this Agreement, this Agreement may be modified or amended only in writing signed by both parties. If any provision of this Agreement is held to be unenforceable, that provision will be removed to the extent necessary to comply with the law, replaced by a provision that most closely approximates the original intent and economic effect of the original to the extent consistent with the law, and the remaining provisions will remain in full force. Neither this Agreement nor any rights or obligations of Customer hereunder may be assigned without the prior written approval of Cartegraph. Any assignment in violation of the foregoing will be null and void. Cartegraph may assign this Agreement to any party that assumes Cartegraph's obligations hereunder, including by sale, merger, consolidation, or operation of law or otherwise. Cartegraph may subcontract its obligations under this Agreement, provided that Cartegraph remains responsible for compliance with the applicable terms of this Agreement as to those obligations. The words "include," "includes" and "including" means "include," "includes" or "including," in each case, "without limitation." All waivers under this Agreement must be in writing. Any waiver or failure to enforce any provision of this Agreement on one occasion will not be deemed a waiver of any other provision or of such provision on any other occasion. The preprinted terms of a purchase order or any other similar document will not apply to or modify this Agreement. The parties hereto are independent parties, not agents, employees or employers of the other or joint venturers', and neither acquires hereunder any right or ability to bind or enter into any obligation on behalf of the other. In the event of any litigation or other proceeding between the parties relating to this Agreement, the prevailing party shall be entitled to reasonable attorneys' fees and other reasonable costs incurred in connection therewith and in pursuing collection, appeals, and other relief to which that party Page 16 may be entitled. Customer gives Cartegraph permission to use Customer's name or logo for public press releases and customer stories. Cartegraph provides the Solutions, including related software and technology, for federal government end use as a "Commercial Item" as that term is defined at 48 C.F.R. §2.101, consisting of "Commercial Computer Software" and "Commercial Computer Software Documentation", as those terms are used in 48 C.F.R. §12.212 or 48 C.F.R. §227.7202. Consistent with 48 C.F.R. §12.212 or 48 C.F.R. §227.7202-1 through 227.7202-4, as applicable, the Solutions are provided to the Customer with only those restricted rights as provided under the terms and conditions of this Agreement. If a government agency has a need for rights not conveyed under these terms, it must negotiate with Cartegraph to determine if there are acceptable terms for transferring such rights, and a mutually acceptable written addendum specifically conveying such rights must be included in any applicable contract or agreement. Page 17 ADDENDUM TO CARTEGRAPH SOLUTIONS AGREEMENT, DATED MARCH 28, 2018 THIS ADDENDUM is dated April 5, 2618, and contains terms intended to supersede and clarify the terms set forth in that certain Cartegraph Solutions Agreement, to which this Addendum is attached and incorporated by this reference. Section 5.4 is hereby amended to read as follows: Cartegraph may increase the Fees applicable to Customer to the then -current prices for the next Renewal Term by providing notice of such increase at least 66 days before the beginning of such Renewal Term. If after receiving such notice Customer wishes not to renew the Agreement for the next Renewal Term, Customer must provide written notice to Cartegraph of Customer's intent not to renew this Agreement at least 36 days before the end of the Initial Term or any such Renewal Term. Section 8.4 is hereby amended to read as follows: Cartegraph may use and disclose data and information collected through the operation of the Solutions solely as described in this Agreement and in Cartegraph's then -current privacy policy applicable to the Solutions. Notwithstanding anything to the contrary in the privacy policy, Cartegraph will have the right to collect and analyze non -personal information (data or information that does not identify an entity or natural person as the source thereof) resulting from Customer's access to and use of the Solutions. To the extent any such non -personal information is collected or generated by Cartegraph, the data and information may be used by Cartegraph, or its permitted service providers, for any lawful business purpose, provided that the data and information is used only in an aggregated form, without directly identifying Customer, or any other User, as the source thereof. MINNESOTA GOVERNMENT DATA PRACTICES ACT. Cartegraph must comply with the Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13, as it applies to (1) all data provided by Customer pursuant to this Agreement, and (2) all data, created, collected, received, stored, used, maintained, or disseminated by Cartegraph pursuant to this Agreement. Cartegraph is subject to all the provisions of the Minnesota Government Data Practices Act, including but not limited to the civil remedies of Minnesota Statutes Section 13.68, as if it were a government entity. In the event Cartegraph receives a request to release data, Cartegraph must immediately notify Customer. Customer will give Cartegraph instructions concerning the release of the data to the requesting party before the data is released. Cartegraph agrees to defend, indemnify, and hold Customer, its officials, officers, agents, employees, and volunteers harmless from any claims resulting from Cartegraph's officers', agents', Customer's, partners', employees', volunteers', assignees' or subcontractors' unlawful disclosure and/or use of protected data. The terms of this paragraph shall survive the cancellation or termination of this Agreement. Section 11.1 is hereby removed from Cartegraph Solutions Agreement. Section 11.3 is hereby removed from Cartegraph Solutions Agreement. Section 11.4 is hereby removed from Cartegraph Solutions Agreement. Section 14.1 is hereby removed from Cartegraph Solutions Agreement. Page 18 BY EXECUTING THIS ADDENDUM CUSTOMER ACKNOWLEDGES THAT IT HAS REVIEWED THE TERMS AND CONDITIONS ON THE FOLLOWING PAGES IN ADDITION TO ANY EXHIBITS AND PURCHASE AGREEMENTS AND CUSTOMER AGREES TO BE LEGALLY BOUND BY EACH SUCH AGREEMENT. Cartegraph Systems LLC By (Signature) Mitch Bradley (Type or print name) Title SVP of Sales & Marketina Date 2 City of Plymouth By Title Date (Signature) (Type or print name) Page 19 Purchase Agreement Cartegraph is pleased to present this Purchase Agreement for the implementation of world class technology solutions. This Purchase Agreement is made and entered into between City of Plymouth {hereinafter referred to as "Customer" and Cartegraph Systems LLC (hereinafter referred to as "Cartegraph. In the case that any terms or conditions provided in the Cartegraph Hosted Solutions Agreement differ from, are provided in more detail by, or are made irrelevant by the terms and conditions provided in this Purchase Agreement, the terms in this Purchase Agreement shall control. For all terms and conditions not addressed by this Purchase Agreement, the Cartegraph Hosted Solutions Agreement shall control. Customer Bill To: Customer Ship To: City of Plymouth Same 14900 231 Avenue North 1 Plymouth, MN 55447 $37,500.00 Investment Summary The Addendums attached hereto, include: Addendum A — Support Services Addendum B — Field Services Cartegraph's proposed fees for this project are included in the summary below. Today's Date: April 4, Signature October 31, 2018 Purchase #PA766 2018 Expiration Date: Agreement No.: Purchase Type Qty. Unit Price Total Price YEAR 'I SOLUTIONS Cartegraph DMS — Subscription, Cartegraph Cloud 1 $37,500.00 $37,500.00 Platform - Enterprise De to ment, Hosting Fee Included Cartegraph DMS Advanced User Tools Subscription 1 $7,500.00 $7,500.00 Extension Cartegraph DMS Advanced Work Management 1 $11,250.00 $11,250.00 Extension Subscription Cartegraph DMS Advanced Asset Management 1 $11,250.00 $11,250.00 Extension Subscription Cartegraph DMS Test Test Environment 1 $2,400.00 $2,400.00 Cartegraph DMS User Pack Subscription — 50 Named 1 $10,000.00 $10,000.00 Users Users FIELD SERVICES Implementation Fixed Fee Service 1 $55,000.00 $55,000.00 Services EST1MATED EXPENSES $8,400.00 YEAR 1 SUB -TOTAL $143,300.00 Page 20 YEAR SOLUTIONS Cartegraph DMS — Subscription, Cartegraph Cloud 1 $37,500.00 $37,500.00 Platform - Enterprise De to ment, Hosting Fee Included Cartegraph DMS Advanced User Tools Subscription 1 $7,500.00 $7,500.00 Extension Cartegraph DMS Advanced Work Management 1 $11,250.00 $11,250.00 Extension Subscription Cartegraph DMS Advanced Asset Management 1 $11,250.00 $11,250.00 Extension Subscription Cartegraph DMS Test Test Environment 1 $2,400.00 $2,400.00 Cartegraph DMS User Pack Subscription — 50 Named 1 $10,000.00 $10,000.00 Users Users YEAR 2 SUB -TOTAL $79,900.00 YEAR 3 SOLUTIONS Cartegraph DMS — Subscription, Cartegraph Claud 1 $37,500.00 $37,500.00 Platform - Enterprise De to ment, Hosting Fee Included Cartegraph DMS Advanced User Tools Subscription 1 $7,500.00 $7,500.00 Extension Cartegraph DMS Advanced Work Management 1 $11,250.00 $11,250.00 Extension Subscription Cartegraph DMS Advanced Asset Management 1 $11,250.00 $11,250.00 Extension Subscription Cartegraph DMS Test Test Environment 1 $2,400.00 $2,400.00 Cartegraph DMS User Pack Subscription — 50 Named 1 $10,000.00 $10,000.00 Users Users YEAR 3 SUB -TOTAL $79,900.00 TOTAL COST (3 -YEAR TERM) $303,100.00 NOTES: The pricing listed above does not include applicable sales tax. The Cartegraph DMS pricing listed above does not include Esri ArcGIS licenses. Page 21 Payment Terms and Conditions In consideration for the Solutions and Services provided by Cartegraph to Customer, Customer agrees to pay Cartegraph the Fees in U.S. Dollars as described below: 1. Delivery: Customer shall be provided with the ability to access and use the Solutions upon execution of this Purchase Agreement. If applicable, Services will be scheduled and delivered upon your acceptance of this Purchase Agreement, which will be considered as your notification to proceed. 2. Services Scheduling: Customer agrees to work with Cartegraph to schedule Services in a timely manner. All undelivered Services shall expire 365 days from the signing of this Purchase Agreement. 3. Solutions Invoicing: The Fee for Solutions will be due in annual installments 15 days prior to the anniversary of the initial term as follows: a. $79,900.00 due 30 days after execution of the Purchase Agreement. b. $79,900.00 due 15 days prior to 1st year anniversary of term start date. c. $79,900.00 due 15 days prior to 2nd year anniversary of term start date. 4. Field Services Invoicing: Invoicing for the Field Services fee shall occur upon the acceptance of this Purchase Agreement and shall be invoiced as follows: a. Invoicing for the Field Services will be due in four (4) equal consecutive monthly payments beginning at the date of the execution of the Purchase Agreement. If the service is completed prior to the installments being paid then the entire remaining balance will become due. 5. Expenses: In providing the services included in this Purchase Agreement, Cartegraph shall be reimbursed for any reasonable out-of-pocket costs, including, but no limited to, travel, lodging, and meals. Out-of-pocket expenses are billed based on actual costs incurred and are due separately. 6. Payment Terms: All payments are due Net 30 days from start date of invoice. BY SIGNING BELOW, THE PARTIES AGREE THAT ALL USE AND ACCESS TO THE SOLUTIONS DESCRIBED IN THIS PURCHASE AGREEMENT SHALL BE GOVERNED BY THE CARTEGRAPH HOSTED SOLUTIONS AGREEMENT. THE PARTIES AGREE TO BE BOUND BY THE TERMS AND CONDITIONS OF THE CARTEGRAPH HOSTED SOLUTIONS AGREEMENT AND THIS PURCHASE AGREEMENT REFERENCED HEREIN. CARTEGRAPH: Cartegraph Systems LLC By Mitch (Signature) (Type or print name) CUSTOMER: City of Plymouth By Title SVP of Sales & Marketing Title Date Date (Signature) (Type or print name) Page 22 Cartegraph Systems LLC Addendum A - Support Services Cartegraph Support and Training Services — Scope of Work The Support Services listed in the Investment Summary of the Purchase Agreement are specific Cartegraph Services which will be delivered to the Customer based on the descriptions below and on the terms and conditions and subject to the limitations set forth in this Addendum A, the applicable Purchase Agreement, and the Cartegraph Hosted Solutions Agreement. Cartegraph will coordinate with the Customer on service delivery expectations and timeframes. As part of Customer's subscription to access to and use of the Cartegraph Solutions, Customer will receive: 1. Support Services a. Campus - www.cartegraph.comlcampus Our User Assistance area is a convenient and easily -shareable resource designed to help you and your co- workers better understand the functions and capabilities of your Cartegraph Solutions. Instantly access user tips, step-by-step guides, videos, and more. b. Dedicated, Unlimited, Toll-free Phone Support - 877.647.3050 When questions need answers and difficulties arise, count on our industry-leading Support team to provide the guidance and assistance you need. Reach us as often as you need Monday -Friday, 7:00 am -7:00 pm CT. c. Secure, Live Remote Support If your challenge requires a more hands-on approach, we have the remote support tools to fix it. Let one of our Support Team members directly interact with your system to find a fast, effective solution. 2. Training R Education Services a. Convenient Online Resources All the information you need, one click away. Take advantage of online training opportunities, tutorial videos, upcoming event information, and more. b. Regional User Groups Meet and network with similar Cartegraph users in your region. Our smaller, more personalized User Groups allow you to find out what other organizations are doing to get more from their Cartegraph solutions and services. 3. Releases & Upgrades a. New Releases Be the first to know about all new Cartegraph releases, enhancements, and upgrades. Your cloud -hosted site will be automatically upgraded by our System Consultants after the release is available. This way, you'll experience increased system performance while gaining timely access to the latest features and functionality. ii. For your on -Premises Installation, our Technical Consultants will work with your organization's IT staff to receive the latest software release in a timely manner. This way, you'll experience increased system performance while gaining prompt access to the latest features and functionality b. Hof Fixes If an issue is determined to be a defect and falls outside the standard release cycle, Cartegraph will issue a hot fix and provide application specialists with detailed levels of product knowledge to work with you in achieving a timely and effective resolution Cartegraph will provide the Support Services only to Customer, provided that Cartegraph reserves the right to contact any third party as necessary to facilitate the delivery of Support Services or other services relating to the Solutions. Said support applies only to the most current version of the product and the previous version in succession. All Support Services are dependent upon the use by Customer of the Solutions in accordance with Cartegraph's documentation and specifications. Cartegraph is under no obligation to modify the Solutions so that the modified Solutions would depart from Cartegraph's published documentation and specifications for such Solutions. Page 23 Cartegraph Systems LLC Addendum B - Field Services (Fee for Service) Cartegraph Field Services — Scope of Work The Field Services listed in the Investment Summary of the Purchase Agreement are specific Cartegraph Services which will be delivered to the Customer based on the descriptions below and on the terms and conditions and subject to the limitations set forth in this Addendum B, the applicable Purchase Agreement, and the Cartegraph Hosted Solutions Agreement. Cartegraph will coordinate with the Customer on service delivery expectations and timeframes. Cartegraph OMS — Implementation Scope of Work Implementation of the Operations Management System (OMS) includes the following professional services: Setup • Cartegraph will setup a hosted, production OMS environment. If a test or sandbox environment is purchased, Cartegraph will also setup a hosted, test DMS environment. • Cartegraph will provide an overview, up to two (2) hours, of Cartegraph and ArcGIS Online user -based logins and User/Role functionality. • Cartegraph will provide a template file to be utilized by your staff to populate Roles and Users to be utilized for DMS. • Cartegraph will utilize the template to create users and roles in OMS. (Note: Subsequent User and/or Role changes will be your administrator's responsibility.) • Cartegraph will provide documentation and guidance, up to four (4) hours, for your technical GIS staff to configure Esri Basemap Services for OMS integration. Guidance will be geared towards OMS/Esri integration functionality and requirements. • Cartegraph will setup the OMS Platform, including the Request, Work, Resource, and Asset Management areas of the software. Asset Management solutions will be setup for all solutions referenced in the Assets section of the scope unless otherwise noted. Consulting • Cartegraph will provide a three-day (3 -day) onsite requirement gathering workshop to increase our understanding of your business and functional goals. Through workshops and interviews, Cartegraph will identify best fit scenarios for OMS and provide a brief including any challenges as well as recommendations for OMS best practices relevant to your implementation. Training • Cartegraph will provide remote train -the -trainer training, up to four (4) hours, on overall system navigation and functionality to help familiarize your staff with the software environment and its common functions. Training topics include: Dashboards ❑ Logins/Permission ❑ Layers ❑ Filters ❑ Maps ❑ Grids ❑ System Navigation ❑ Views (List & Detail) ❑ Standard Reports ❑ Attachments ❑ Requests, Work, Assets, Resources, Reports, and Administrator Tabs Page 24 Cartegraph will provide remote train -the -trainer training, up to two (2) hours, on OMS Esri integration functionality. Training topics include: ❑ OMS Esri integration configuration options ❑ Integration functionality (basemap and feature) ❑ Overall Esri integration requirements, considerations, and Cartegraph recommended best practices • Cartegraph will provide a three-day (3 -day) onsite "train -the -trainer" training event. The training agenda will be defined and agreed upon by both Cartegraph and your project manager. Topics may include any of the following: ❑ Request Management: ■ Requests ■ Requesters ■ Task Creation from Requests ■ Issue library (including settings such as Applies to Asset and Non -Location) ■ Cartegraph recommended best practices for Request and Requester Management ❑ Work Management ■ Create Task(s) (Asset/Non-Asset) ■ Assignments (Add, Edit, Remove) ■ Task Menu Actions ■ Related Work Items ■ Create Work Order ■ Associate Task to WO ■ Repeat Work Orders ■ Work Order Menu Actions ■ Enter Resources ■ Timesheets ■ Activity library (including settings such as Applies to Asset, Inspection, and Productivity) ■ Cartegraph recommended best practices for Work Management ❑ Asset Management: ■ Asset Details ■ Inspections ■ Linked assets (if applicable) ■ Container/Component Relationships (if applicable) ■ Cartegraph recommended best practices for Asset Management Key Dates, Cost, To avoid redundancy, and to utilize service time efficiently, training may cover a subset of the assets listed in the Asset section of the scope. ❑ Fleet Management: ■ Preventative Maintenance ■ Task Management ■ Vehicle Replacement Ratings (VRR) Equipment Detail information ■ Fleet Reports ■ Cartegraph recommended best practices for Fleet Management ❑ Resource Management: ■ Resource Details ■ Labor/Equipment Rates ■ Material Management (Stock, Usage, Adjustments) ■ Vendor Price Quotes ■ Cartegraph recommended best practices for Resource Management ❑ Cartegraph for iPad and Cartegraph One: ■ Overall system functionality (Navigation, Interface, Maps, Attachments, Sorting) Page 25 ■ Work Management ■ Create and Update Tasks (Asset/Non-Asset) ■ Assign Tasks ■ Enter Resources ■ Inspections ■ Asset Management ■ Create and Update Assets ■ Request Management ■ View and Update Requests ■ View Requester information ■ Create Task from Request ■ Cartegraph recommended best practices for mobile device use ❑ Administrator: ■ Administrator: ■ User Administration, Role Administration, Asset Administration, Record Filter Administration, Import/Export, Scheduled Process Log, Error Log ■ Settings: ■ System Settings, Map Administration, Geocode Settings, GIS Integration settings, Asset Color Manager ■ Manager: ■ Layout Manager, Library Manager, Preventative Maintenance, Asset Condition Manager, Notification Manager, Structure Manager • Cartegraph will provide remote train -the -trainer training, up to six (6) hours, on OMS Reporting functionality. Training topics include: ❑ Security/Rales ❑ Report Designer ■ Report Types, Report Styling, FilteringlParameters, Basic Formulas, Grouping/Sorting ❑ Report Viewer ❑ Reporting best practices and solution tips/tricks. Extensions • Cartegraph will provide remote train -the -trainer training, up to eight (8) hours, on Advanced Asset functionality. Training topics include: ❑ Preventative Maintenance ❑ Performance Management ■ Prediction Groups ■ Minimum Condition Groups ■ Activities and Impacts ■ Criticality Factor ■ Install/Replaced Dates ❑ Cartegraph recommended best practices for advanced asset management To avoid redundancy, and to utilize service time efficiently, training may cover a subset of the assets listed in the Asset section of the scope. • Cartegraph will provide remote train -the -trainer training, up to sixteen (16) hours, on Advanced Work functionality. Training topics include: ❑ Scenario Builder ■ Settings: ■ Prediction Groups ■ Minimum Condition Groups ■ Activities and Impacts ■ Criticality Factor Page 26 • Install/Replaced Dates ■ Scenarios: ■ Scenario Types ■ Plan Years and Budgets • Protocols • Data Exports ■ Cartegraph recommended best practices for advanced work management To avoid redundancy, and to utilize service time efficiently, training may cover a subset of the assets listed in the Asset section of the scope. • Cartegraph will provide remote train -the -trainer training, up to six (6) hours, on Advanced User functionality. Training topics include: • Cartegraph Administrator Application • OMS Administrator ■ Structure Manager ■ Library Manager ■ Layout Manager ■ User/Role Configurations • Cartegraph recommended best practices for utilizing development tools, expanding the system's use, and/or building assets Go -Live Support • Cartegraph will provide a three-day (3 -day) onsite event for Go -Live Support. The agenda will be defined, and agreed upon, by both your and Cartegraph's project managers. Topics may include any of the following: • Refresher training for items listed in the scope of work • Software and process support for staff during production roll out • Field, Layout, and Report configuration guidance, if applicable Data Services • Cartegraph will provide one test and one production data load service through standard importlexport functionality. Cartegraph will provide template documents for data population. Once populated by your staff, Cartegraph will load the data into your test or production OMS environment. Data loads may include data such as: • Parent level asset records • Asset location (spatial x/y) attributes • Parent level resource (Labor, Equipment Material, Vendor) records • Resource Rate (Labor, Equipment, Material) records • Standard system libraries Assets Asset implementation includes the following professional services: Cartegraph will provide installation and training on the following thirty-eight (38) asset types: o Storm (8) ■ Storm Culvert; Storm Facility; Storm Inlet; Storm Manhole; Storm Outlet; Storm Pipe; Storm Basin; Storm Channel Page 27 ❑ Water (5) ■ Water Hydrant; Water Main; Water Meter; Water Storage Tank; Water Valve ❑ Parks and Rec (10) ■ Athletic Space; Bench; Fence; Landscape Area; Park; Park Amenity; Park Structure; Playground; Playground Equipment; Tree ❑ Transportation (6) ■ Light Fixture; Marking; Pavement; Pavement Area; Sign; Support ❑ Other (9) ■ Trail; Retaining Wall; Sidewalk; ADA Ramp; Sewer Main; Sewer Manhole; Signal Head; Signalized Intersection; Facilities • Cartegraph will provide up to five (5) field configurations for each asset type listed above. Cartegraph will provide all services remotely via audio, video, and web conferences unless otherwise noted. Customer Responsibility For the project, you will be responsible for appointing a dedicated project manager that will be responsible for: • Reviewing the implementation scope of work • All internal aspects of the project including, but not limited to, internal change management, internal documentation, staff coordination, task completion, and schedule commitment • Ensuring all scheduled meetings are attended by invited staff • Partnering with the Cartegraph Project Manager to ensure project success • Providing leadership and insight on all relevant internal issues such as policy/procedure, organizational structure, project stakeholders, technical architecture, data, and current systems Exclusions The following service items are not included in the scope of this project: Implementation of any custom modification or integration developed by Cartegraph, your internal staff, or any third -party is not included in the scope of this project unless specifically listed above. Data conversion services from other software system(s) or sources (including Cartegraph Navigator databases) are not included in the scope of this project unless specifically listed above. Any service items discussed during demonstrations, conference calls, or other events are not included in the scope of this project unless specifically listed above. Customer/Cartegraph Responsibilities Project representatives from Customer and Cartegraph accepts responsibility for all aspects of project planning, management, and execution not specifically identified as the responsibility of Cartegraph in the Agreement or in the Purchase Agreement. Ongoing management of the day-to-day allocation of Customer and Cartegraph resources and management of project tasks is the responsibility of the Customer and Cartegraph project representatives. Customer and Cartegraph project representatives will provide overall guidance and direction for the project and will direct the project accordingly. Further, and with regard to the Cartegraph obligations listed in this Purchase Agreement, Customer understands that it is vital to the success of the project that Customer provides assistance in the following matters: Page 28 1. For those services listed under Field Services, Cartegraph personnel will conduct information gathering and evaluation sessions with various Customer Users and management. While Cartegraph respects the time and workload of Customer staff, dedicated time on the part of the appropriate Customer resources is necessary to complete these exercises. 2. The installation process requires the assistance of Customer personnel and suitable access to hardware and systems (e.g., security clearance). Customer is required to supervise the installation process while systems are accessible to Cartegraph. All hardware and software, for both personal computers and servers, is expected to be available, installed, and operating as specified in Cartegraph's system requirements documentation such that delivery and execution of Cartegraph Field Services will not be impeded. 3. Customer and Cartegraph understand that the successful performance of Field Services depends upon Customer fulfilling its responsibilities. The Project assumes that Customer will provide all personnel required to achieve a successful implementation. 4. Customer will provide Internet access and IT staff support as required. For those services that are web -based, Cartegraph utilizes WebEx Meeting (or similar) technology. 5. Customer shall ensure that their workstation platform and database meet Cartegraph system requirements as specified in the Cartegraph System Requirements documentation. Solutions will be supported within new versions of these workstation platforms and databases within a reasonable period of time from their release from their manufacturer. Cartegraph will discontinue support of its Solutions within older versions of these workstation platforms and databases as their support is discontinued by their manufacturers. 6. Customer agrees to work with Cartegraph to schedule Field Services in a timely manner. All undelivered Field Services shall expire 365 days from the execution of this Purchase Agreement, unless noted differently in Services Scope listed above. Upon expiration of services, the project may be cancelled at Cartegraph's discretion. Limitation of Liability Customer acknowledges and agrees that Customer's use or nonuse and any reliance upon the data provided as part of the Field Services is at Customer's own risk, and that no representations or warranties are provided by Cartegraph with respect to the Field Services except as expressly set forth herein and in the Agreement. Each party agrees to be responsible for its own liability incurred as a result of its participation in this Agreement. Not -to -Exceed Purchase Agreement Cartegraph will not exceed the total included in this Purchase Agreement without written approval from Customer. In the event it becomes apparent to Cartegraph that additional Service will be needed due to any changes in the scope of this Purchase Agreement, Cartegraph will notify Customer prior to exceeding the approved efforts and obtain written approval if additional Services are required. Page 29 14 h WK01A:JWET1191111:I RESOLUTION NO. 2018 - RESOLUTION APPROVING PURCHASE OF CARTEGRAPH ASSET/OPERATIONS MANAGEMENT SOFTWARE WHEREAS, Parks & Forestry staff have been researching a work order and asset management software since 2014; and WHEREAS, in 2017 interest in a work order/asset management software spread to additional departments; and WHEREAS, Parks & Forestry, Public Works, Engineering, GIS and IT demoed multiple software companies to determine the best citywide fit; and WHEREAS, staff has identified Carte graph Asset/Operations Management Software as the selected choice to manage citywide assets and operations; and WHEREAS, the purchase costs of Carte graph Asset/Operations Management Software are $143,300 in the first year and $79,900 in both the second and third year; and WHEREAS, the divisions would make offsetting cuts from approved budget line items to cover the cost in 2018 and budgeted through IT allocations the following two years; and WHEREAS, funding for this purchase will be expensed to the following general and enterprise funds. General Fund • RecTrac Project $35,288 • Contingency $28,112 • Parks & Forestry $7,990 Enterprise Funds • San ita ry Sewer $23,970 • Water Resources $23,970 • Water $23,970 NOW, TH EREFORE BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF PLYMOUTH, MINNESOTA, that staff is authorized to enter into the purchase agreement for 2018- 2020 with Carte graph Systems LLC for Cartegraph Asset/Operations Management Software. APPROVED by the City Council on this 24th day of April, 2018. Page 30 rp)City of Plymouth Adding Quality to Life REGULAR COUNCIL MEETING April 24, 2018 Agenda 6 m 1 0 Number: To: Dave Callister, City Manager Prepared by: Sandy Engdahl, City Clerk Reviewed by: Laurie Hokkanen, Administrative Services Director Approve Temporary Liquor License Application for the Plymouth Item: Civic League -Music in Plymouth Endowment Fund for an event on October 4 1. ACTION REQUESTED: Adopt attached resolution approving temporary liquor license application for the Plymouth Civic League -Music in Plymouth Endowment Fund for an event on October 4. 2. BACKGROUND: The City has received an application for a Temporary Liquor License from the Plymouth Civic League - Music in Plymouth Endowment Fund for their annual wine tasting event on October 4 at the Plymouth Creek Center. 3. BUDGET IMPACT: The $50 license fee has been received. 4. ATTACHMENTS: Resolution Page 1 CITY OF PLYMOUTH RESOLUTION NO. 2018 - RESOLUTION APPROVING TEMPORARY LIQUOR LICENSE APPLICATION FOR PLYMOUTH CIVIC LEAGUE -MUSIC IN PLYMOUTH ENDOWMENT FUND WHEREAS, the Plymouth Civic League -Music in Plymouth Endowment Fund has applied for a Temporary Liquor License for an event to be held on October 4, 2018 at the Plymouth Creek Center, 14800 34th Avenue North; and WHEREAS, the required certificate of liquor liability insurance and license fee have been received. NOW, TH EREFORE, BE IT HEREBY RESOLVED BYTH E CITY COUNCIL OF THE CITY OF PLYMOUTH, MI N N ESOTA that the Temporary Liquor License application of the Plymouth Civic League -Music in Plymouth Endowment Fund for an event on October 4, 2018 at the Plymouth Creek Center, 14800 34th Avenue North, is approved. APPROVED by the City Council on this 24th day of April, 2018. Page 2 rCity of Plymouth Adding Quality to Life REGULAR COUNCIL MEETING April 24, 2018 Agenda 6 o l l Number: To: Dave Callister, City Manager Prepared by: Jim Renneberg, City Engineer Reviewed by: Michael Thompson, Director of Public Works Item: Approve Amendment to the Contract for the Zachary Water Tower Rehabilitation (15003) 1. ACTION REQUESTED: Adopt attached resolution approving an amendment to the Water Tank Service Contract with KLM Engineering for the Zachary Water Tower rehabilitation (15003). 2. BACKGROUND: The Zachary Water Tower is a 2,000,000 gallon Toro -Ellipsoid water tank built in 1975, located just north of Rockford Road on Zachary Lane. In 1991, the interior and exterior of the tower was completely rehabilitated. In 2010, an interior exterior inspection of the tower was completed identified as needing complete rehabilitation. Rehabilitation would include complete abrasive blast cleaning and preparation of the exterior, dry interior, and wet interior, and the application of a new protective coating system. The protective coating system proposed is designed to last 20 to 25 years, with proper maintenance. Additionally, exterior structural changes are proposed to ensure OSHA compliance as well as to accommodate any future telecommunications needs. On December 12, 2017, the Council approved a Water Tank Service Contract with KLM Engineering to rehabilitate the Zachary Water Tower. During the design of the project, staff requested that additional work be included; including removal and replacement of the interior wet coatings in sweating areas and installation of a new insulated transducer control box which will ensure proper function and also will be placed in a location that allows for more reasonable access for water operators. The attached additional work description provides more detail the increased scope which amounts to $13,960.00. Also attached is the first amendment to the agreement that includes revised language related to the pe rformance a nd payme nt bo nds to cover the first two yea r of the co ntract (ca pita 1), not the remaining maintenance period. Also, when the contract was originally approved there were two options to pay for rehabilitation and Option 2 was selected, which is the variable plan where the capital costs are paid upfront instead of over equal payments over 10 years. This allowed the City to save on interest costs as compared to Option 1 which was equal annual installments over the 10 years. The variable payment option was correctly identified in Resolution 2017-392 on Page 1 December 12, 2017; however, the contract was not updated to reflect the variable payment option at that time. The contract amendment now properly reflects the variable payment plan. 3. BUDGET IMPACT: This project is identified in the City's 2018-2022 Capital Improvement Program (CIP) for $1,600,000. KLM's original contract amount was $1,587,337.00. Based on the additional work requested of $13,960.00, the revised contract with KLM would be $1,601,297.00. 4. ►ATTACHMENTS: Location Map Approved Agreement Additional Work Description First Amendment to the Agreement Resolution Page 2 Location Map Zachary Water Tower 4 o Zachary Playfield J 4 W r1 Zachary Water Tower 414 Hncktord Road 1 44th pkj: t,'yr F, 40th A.h wif' WC .:'171 •1Y•.'f111•l'•�ll m Page 3 APPROVED AGREEMENT AGREEMENT THIS AGREEMENT made this 12 day of December, 2017, by and between the CITY OF PLYMOUTH, a Minnesota municipal corporation ("Owner" or "City") and KLM ENGINEERING, INC., a Minnesota corporation ("Contractor"). Owner and Contractor, in consideration of the mutual covenants set forth herein, agree as follows: 1. CONTRACT DOCUMENTS. The following documents shall he referred to as the "Contract Documents", all of which shall be taken together as a whoic as the contract between the parties as if they were set verbatim and in full herein: A. This Agreement. B. Contractor's rehabilitation and maintenance proposal for the 2.0 MG, toro- ellipsoid-style elevated water storage tank on 7'.achary Lane dated December 5, 2017, excluding KLM "terms and conditions". ("Proposal') In the event of a conflict among the provisions of the Contract Documents, the order in which they are listed above shall control in resolving any such conflicts. Contract Document "A" has the first priority and Contract Document "B" has the last priority. 2. OBLIGATIONS OF THE CONTRACTOR. The Contractor shall provide the goods. services, and perform the work in accordance with the Contract Documents. 3. TERM AND PAYMENT PLAN. The ten-year option with an equal annual payment plan, as described in the Proposal, shall apply. The fee, which is inclusive of reimbursable expenses, shall not be adjusted if the estimated hours to perform a task, the number of required meetings, or any other estimate or assumption is exceeded. 4. PAYMENT PROCEDURES. Contractor shall submit Applications for Payment. Applications for Payment will be processed by the City Engineer. 5. CONTRACTOR'S REPRESENTATIONS. A. Contractor has examined and carefully studied the Contract Documents and other related data identified in the Contract Documents. B. Contractor has visited the Site and become familiar with and is satisfied as to the general, local, and Site conditions that may affect cost, progress, and performance of the Work. C. Contractor is familiar with and is satisfied as to all federal, state, and local laws and regulations that may affect cost, progress, and performance of the Work. Page 4 D. Contractor has obtained and carefully studied (or assumes responsibility for doing so) all additional or supplementary examinations, investigations, explorations, tests, studies, and data concerning conditions (surface, subsurface, and Underground Facilities) at or contiguous to the Site which may affect cost, progress, or performance of the Work or which relate to any aspect of the means, methods, techniques, sequences, and procedures of construction to be employed by Contractor, including any specific means, methods, techniques, sequences, and procedures -of construction expressly required by the Bidding Documents, and safety precautions and programs incident thereto. E. Contractor does not consider that any further examinations, investigations, explorations, tests, studies, or data are necessary for the performance of the Work at the Contract Price, within the Contract Times, and in accordance with the other terms and conditions of the Contract Documents. F. Contractor is aware of the general nature of work to be performed by Owner and others at the Site that relates to the Work as indicated in the Contract Documents. G. Contractor has correlated the information known to Contractor, information and observations obtained from visits to the Site, reports and drawings identified in the Contract Documents, and all additional examinations, investigations, explorations, tests, studies, and data with the Contract Documents. H. The Contract Documents are generally sufficient to indicate and convey understanding of all terms and conditions for performance and furnishing of the Work. L Subcontracts: (l) Unless otherwise specified in the Contract Documents, the Contractor shall, upon receipt of the executed Contract Documents, submit in writing to the Owner the names of the Subcontractors proposed for the work. Subcontractors may not be changed except at the request or with the consent of the Owner. (2) The Contractor is responsible to the Owner for the acts and omissions of the Contractor's subcontractors, and of their direct and indirect employees, to the same extent as the Contractor is responsible for the acts and omissions of the Contractor's employees. Page 5 (3) The Contract Documents shall not be construed as creating any contractual relation between the Owner and any subcontractor. (4) The Contractor shah bind every subcontractor by the terms of the Contract Documents. 6. INSURANCE AND BOND REQUIREMENTS. A. Workers' Compensation. The Contractor shall obtain and maintain for the duration of this Contract, statutory Workers' Compensation Insurance and Employer's Liability Insurance as required under the laws of the State of Minnesota. B. Comprehensive General Liability. Contractor shall obtain the following minimum insurance coverage and maintain it at all times throughout the life of the Contract, with the City included as an additional name insured. The Contractor shall furnish the City a certificate of insurance satisfactory to the City evidencing the required coverage: Bodily Injury: $1000,000 each occurrence $2.000,000 aggregate products and completed operations Property Damage: $2.000,000 each occurrence $2,000,000 aggregate Contractual Liability (identifying the contract): Bodily Injury: $2,000,000 each occurrence Property Damage: $2,000,000 each occurrence $2,000.000 aggregate Comprehensive Automobile Liability (owned, non -owned, hired): Bodily Injury: $2,040,000 each occurrence $2,004,000 each accident Property Damage: $2,000,000 each occurrence C. Policy Requirements. All insurance policies (or riders) required by this Contract shall be (i) taken out by Contractor and maintained with responsible insurance companies organized under the laws of one of the states of the [Jnited States and qualified to do business in the State of Minnesota, (ii) shall contain a provision that the insurer shall not cancel or revise coverage thereunder without giving written notice to Contractor as Page 6 an insured party and to City as an additional insured on a primary and noncontributory basis, (iii) shall name Contractor as an insured party and City as an additional insured; and (iv) shall be evidenced by a certificate of insurance listing City as an additional insured which shall be filed with the City. D. Performance and Payment Bonds. Within fifteen (15) calendar days after the execution of this Contract and before any work or services are rendered, the Contractor shall furnish a performance bond and payment bond each in the amount of the Contract insuring the faithful performance of the Contract and payment of all obligations arising thereunder pursuant to Section 574.26 of the Minnesota Statutes. 7. WARRANTY. In addition to the ten year maintenance and warrant setforth in the Proposal, the Contractor warrants all work to be performed by it pursuant to this Agreement against poor material and faulty workmanship. The Contractor shall be held responsible for any and ail defects in workmanship and materials which may develop in any part of the contracted service, and upon proper notification by the City shall immediately replace, without cost to the City, any such faulty work. 8. INDEMNITY. "rhe Contractor agrees to indemnify and hold the City harmless from any claim made by third parties as a result of the services performed by it. In addition, the Contractor shall reimburse the City for any cost of reasonable attomey's fees it may incur as a result of any such claims. 9. MISCELLANEOUS. A. Terms used in this Agreement have the meanings stated in the General Conditions. B. Owner and Contractor each binds itself, its partners, successors, assigns and legal representatives to the other party hereto, its partners, successors, assigns and legal representatives in respect to all covenants, agreements, and obligations contained in the Contract Documents. C. Any provision or part of the Contract Documents held to be void or unenforceable under any law or regulation shall be deemed stricken, and all remaining provisions shall continue to be valid and binding upon Owner and Contractor, who agree that the Contract Documents shall be reformed to replace such stricken provision or part the roof with a valid and enforceable provision that comes as close as possible to expressing the intention of the stricken provisions. D. Data Practices/Records, Page 7 (l) All data created, collected, received, maintained or disseminated for any purpose in the course of this Contract is governed by the Minnesota Government Data Practices Act, Minn. Stat. Ch. 13, any other applicable state statute, or any state rales adopted to implement the act, as well as federal regulations on data privacy. (2) All books, records, documents and accounting procedures and practices to the Contractor and its subcontractors, if any, relative to this Contract are subject to examination by the City. E. Patented devices, materials and processes. If the Contract requires, or the Contractor desires, the use of any design, devise, material or process covered by letters, patent or copyright, trademark or trade name, the Contractor shall provide for such use by suitable legal agreement with the patentee or owner and a copy of said agreement shall be filed with the Owner. If no such agreement is made or filed as noted, the Contractor shall indemnify and hold harmless the Owner from any and all claims for infringement by reason of the use of any such patented designed, device, material or process, or any trademark or trade name or copyright in connection with the Project agreed to be performed under the Contract, and shall indemnify and defend the Owner for any costs, liability, expenses and attorney's fees that result from any such infringement. F. Assignment. Neither party may assign, sublet, or transfer any interest or obligation in this Contract without the prior written consent of the other party, and then only upon such terms and conditions as both parties may agree to and set forth in writing. G. Waiver. In the particular event that either party shall at anytime or times waive any breach of this Contract by the other, such waiver shall not constitute a waiver of any other or any succeeding breach of this Contract by either party, whether of the same or any other covenant, condition or obligation. H. Governing LawNenue. The laws of the State of Minnesota govern the interpretation of this Contract. In the event of litigation, the exclusive venue shall be in the District Court of the State of Minnesota for Hennepin County. 1. Severability. If any provision, term or condition of this Contract is found to be or become unenforceable or invalid, it shall not affect the remaining provisions, terms and conditions of this Contract, unless such invalid or unenforceable provision, term or condition renders this Contract impossible to perform. Such remaining terms and conditions of the Contract shall continue in full force and effect and shall continue to operate as the parties' entire contract. Page 8 Entire Agreement. This Contract represents the entire agreement of the parties and is a final, complete and all inclusive statement of the tetras thereof, and supersedes and terminates any prior agreements), understandings or written or verbal representations made between the parties with respect thereto. K. If the work is delayed or the sequencing of work is altered because of the action or inaction of the Owner, the Contractor shall be allowed a time extension to complete the work but shall not be entitled to any other compensation, OWNER: CITY OF PLYMOUTH BY: WV — v v Kelli Slavik, Mayor AN 'allister, City Manager CONTRACTOR: KLM ENGINEERING, INC. BY: Its: a Page 9 ADDITIONAL WORK DESCRIPTION CITY Of PLYMOUTH KLM PROJECT MN285 I t431414M II I1i[4h1i1UMFUM 1111 ZACHARY TOWER Reason for 'lnwndlnent: Additioilat work as requested by the Ctty of Plymouth irrchxling the lallmvin& ■ Inttvior %Vet Sweating Arel Coating replacement -- Inerea~e Se opt of Work io i -c move and replace con Ii up in the sive acing arcas verses spot coaling repairs derincd in the 2030 ora luation report. ■ Transducer Control Box and Linc- KLM wdl instalt a new insutatod Transduce Sox. The new box will be rnounied to the rmcr pipe. KLM will rc-use the Iransducer; heater. and canponcnls. All electrical wiring and the water Iinc will be rernovod Cron the cxistinp locations and routed to the new box. A licensed eiccitician will coinapletc the clectricaI ins Iatlation. Insulation on the riser pi pc will be rei rota tlo d or replaced. Suntmary of changes in cont"cl amount: Original Contrxrt Aniount: hitt.l. ko I. 1v C1 coaling I-CplarctlCnl TFaiisdUCCF box and annodifications Total For Anlendnitnt: Total Revised Contract Anwunt: ( City ofPlywou%. Minnesvta) Public WorksDiectoi (Tit k. l February 12, 2018 (lard S 1,587 3 37.00 $9.500.00 S4.4b0.00 A(Mi tional 513,9(14.00 S 1.01.297,00 K110 Fn-,nnvcrini;, Inc.) President/ CEU (Title) Fchru ar ► 5, -101 R (natc) F.%_V1rtM lit Aa*uInva.=h M14311 JO MG lye lose Tam 1. Coo¢ "AmetxLmem Ta CQ m Plrnan U)x Page 10 FIRST AMENDMENT TO AGREEMENT THIS FIRST AMENDMENT TO AGREEMENT ("First Amendment") entered into this day of , 2018, by and between the CITY OF PLYMOUTH, a Minnesota municipal corporation (the "City') and KLM ENGINEERING, INCORPORATED, a Minnesota corporation ("Contractor"). RECITALS WHEREAS, the City and Contractor entered into an Agreement regarding the rehabilitation and maintenance of the City's water storage tank on Zachary Lane dated December 12, 2017 ("Agreement"); and WHEREAS, the City and Contractor desire to amend the Agreement. NOW, THEREFORE, in consideration of the covenants contained herein and other good and valuable consideration, the parties hereto hereby amend the Agreement as follows: The Agreement shall remain in full force and effect except as specifically amended by this First Amendment. Paragraph 3 of the Agreement is amended to provide as follows: The variable payment plan (Option 2), as described in the Proposal and approved by the City Council in Resolution 2017-392, shall apply. The fee, which is inclusive of reimbursable expenses, shall not be adjusted if the estimated hours to perform a task, the number of required meetings, or any other estimate or assumption is exceeded. 3. Paragraph 6D of the Agreement is amended by adding the following: The performance and payment bonds shall cover work which consists of structural repairs and upgrade of the coating system for the interior wet to zinc, epoxy, epoxy and the exterior to zinc, epoxy, urethane with hydroflon logos for the Plymouth, Minnesota 2,000,000 gallon elevated water tower (Zachary Tower) and the term of the performance and payment bonds shall be for two (2) years beginning April 26, 2018. The performance and payment bonds shall not cover any wash or maintenance work. 4. Paragraph 7 of the Agreement is amended by adding the following: In addition to the ten-year maintenance and warranty period set forth in the Proposal, the Contractor warrants all work to be performed by it pursuant to this Agreement against poor material and faulty workmanship. The Contractor shall be held responsible for any and all defects in workmanship and material which Page 11 may develop in any part of the contracted service, and upon proper notification by the City shall immediately replace, without cost to the City, any such faulty work during the contract period. Notwithstanding anything to the contrary in the Proposal and this Agreement, the City acknowledges and agrees that the performance and payment bonds insuring the faithful performance of the Contract and payment of all obligation arising thereunder pursuant to Section 574.26 of the Minnesota Statutes shall cover all of the Principal's warranty obligations for a period of two (2) years from April 26, 2018. The City acknowledges and agrees that the performance and payment bonds shall not extend through the ten (10) year maintenance and warranty period set for in the Proposal or this Agreement. Further, the performance and payment bonds shall only cover the work which consists of the structural repairs and upgrade of the coating system for the interior wet to zinc, epoxy, epoxy and the exterior zinc, epoxy, urethane with hydroflon logos for the Plymouth, Minnesota 2,000,000 gallon elevated water tower (Zachary Tower) and shall be for two (2) years beginning April 26, 2018. This limited performance and payment bond liability shall not impact any required warranties during the ten (10) year contract period. IN WITNESS WHEREOF, the undersigned have executed this instrument the first day and date above written. CITY OF PLYMOUTH By: Kelli Slavik, Mayor And: David Callister, City Manager CONTRACTOR: KLM ENGINEERING, INCORPORATED Its: Page 12 CITY OF PLYMOUTH RESOLUTION NO. 2018 - RESOLUTION APPROVING AMENDMENT TO THE CONTRACT FOR THE ZACHARY WATER TOWER PROJECT ( 11 5003 ) WHEREAS, the Zachary Water Tower Rehabilitation project is included in the 2018-2022 Capital Improvement Program; and WHEREAS, the City has an existing Water Tank Service Contract with KLM Engineering, Inc. for the Zachary Water Tower; and WHEREAS, staff believes it to be in the best interest of the City to amend KLM Engineering, Inc.'s contract to provide additional work that includes interior wet coating removal and replacement (sweating area), and transducer control box upgrade and modifications and to revise the contract language related to performance and payment bonds, in addition to reflecting the variable rate payback plan which the City Council approved per Resolution 2017-392. NOW, THEREFORE BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF PLYMOUTH, MINNESOTA, that the amendment to the contract dated December 12, 2017 with KLM Engineering, Inc. is approved to include the additional work for interior wet coating removal and replacement (sweating areas), and transducer control box upgrade and modifications for an additional cost of $13,960.00 and revise the contract language related to payment (variable payment plan), and performance and payment bonds, and that the Mayor and City Manager are authorized and directed to execute the first amendment to the contract. APPROVED by the City Council on this 24th day of April, 2018. Page 13 rp) City of Agenda 6 m 1 2 Plymouth Number: Adding Quality to Life To: Dave Callister, City Manager REGULAR COUNCIL MEETING Prepared by: Sara Shonrock, Community Development Coordinator April 24, 2018 Reviewed by: James Barnes, HRA Manager and Steve Juetten, Community Development Director Adopt Resolution Authorizing the Application for the Item: Metropolitan Council's Tax Base Revitalization Account grant by Trust Builders and Developers, LLC for Property located at 14180-14192 43rd Avenue North 1. ACTION REQUESTED: Adopt attached resolution authorizing the submission of a Tax Base Re vitalization Account (TBRA) grant application to the Metropolitan Council for Trust Builders and Developers, LLC. for property located at 14180-14192 43rd Avenue North. 2. BACKGROUND: The City has received a request from Trust Builders and Developers, LLC to authorize their application to the Metropolitan Council for a Tax Base Revitalization Account grant that will provide for cleanup of soil and soil vapor contamination required by the Minnesota Pollution Control Agency (MPCA) Response Action Plan (RAP). The developer has requested the City act as applicant for funding in the amount of $381,366 and prepared the application for City staff review. This property has been identified as a "known" dump site and it is believed that it may contain a variety of items including dump materials, construction debris, metals, asbestos, and volatile and semi -volatile organic compounds. The City has a long history with this site. In the 1950's and 1960's the site was used as a landfill dump. The site was later used to store salvaged autos and construction debris. There have been a few court orders requiring moderate cleanup throughout the years, however, it has mainly remained as -is over the years. A Phase I and Phase II assessment were completed and identified contaminants in the soil above MPCA screening criteria. Contamination has been identified at various depths, both shallow and deep, and extends outside of the property boundaries. In June 2017, the Council approved an amendment to the Sandpiper Ponds site plan to allow for the construction of a fou r -unit townhome on the parcel. Sandpiper Ponds was initially developed in 1998 and has 48 units within 10 buildings. A resolution of support for an application for the Hennepin County Emergency Response Fund grant was approved at the April 10, 2018 Council meeting as additional funding to assist with the cleanup of this site. Page 1 3. BUDGET IMPACT: The funds will be disbursed to the City by the Metropolitan Council once work is completed and City staff has received and reviewed all required documentation from the developer to minimize financial liability to the City. The City will hold funds until satisfied that requirements of the grant have been met. 4. ►ATTACHMENTS: Location map Resolution Page 2 ........................... ......... . . . . . . . .............................. ................................. ............................ ... ... .. ..... .. .................... . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ............................... ................ ..... ............. ............................... ................ ............................... ................ .... ........ . ... ............................... ................ ............................... ................ ............................... ................ ........ ...... ... ............................... ................ .... ... ............................... ................ ............................... ............... .. .. .. ............................... ................ .. ... .. ............................... ................ 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Trust Builders & Developers, LLC 14180 - 14192 43RD Avenue North Request for a site plan 250 rCity of Plymouth, Minnesota 125 0 250 Legend flm C, Comercial FMCC,CityCerrter CO' Commercial Office IP, Planned Industrial LA -1, Living Area 1 F ---] LA -2, Living Area 2 M LA -3, Living Area 3 PCK LA4, Living Area 4 LA -R1 500 LA -R2 Feet LA -R3 ILA -IRT P7/1 P-1, Public/Semi uwnittlional 2017054 - Aerial Photograph rRity 125 82.5 0 125 250 Feet °f Page 4 Plymouth, Minnesota CITY OF PLYMOUTH RESOLUTION NO. 2018- RESOLUTION 018- RESOLUTION AUTHORIZING APPLICATION FOR THE TAX BASE REVITALIZATION ACCOUNT GRANT FOR TRUST BUILDERS AND DEVELOPERS, LLC WHEREAS, the City of Plymouth is a participant in the Livable Communities Act's LocaI Housing Incentives Account Program for 2018 as determined by the Metropolitan Council and is therefore eligible to make application apply for funds under the Tax Base Revitalization Account; and WHEREAS, the City has identified a contamination cleanup project within the City that meets the Tax Base Revitalization Account's purposes and criteria and are consistent with and promote the purposes of the Metropolitan Livable Communities Act and the policies of the Metropolitan Council's adopted metropolitan development guide; and WHEREAS, the City has the institutional, managerial and financial capabilityto ensure adequate project and grant administration; and WHEREAS, the City certifies that it will comply with all applicable laws and regulations as stated in the contract grant agreements; and WHEREAS, the City finds that the required contamination cleanup will not occur through the private or other public investment within the reasonably foreseeable future without Tax Base Revitalization Account grant funding; and WHEREAS, the City represents that it has undertaken reasonable and good faith efforts to procure funding for the activities for which Livable Communities Act Tax Base Revitalization Account funding is sought but was not able to find or secure from other sources funding that is necessary for cleanup completion and states that this representation is based on the these reasons and supporting facts. NOW, THEREFORE, BE IT HEREBY RESOLVED BYTHE CITY COUNCILOFTHE CITY OF PLYMOUTH, MINNESOTA authorizes Trust Builders and Developers, LLC to submit an application for Metropolitan Council Tax Base Revitalization Account grant funds. If the City is awarded a Tax Base Revitalization Account grant for this project, the City will be the grantee and agrees to act as legal sponsor to administer and be responsible for grant funds expended for the project contained in the Tax Base Revitalization grant application submitted on May 1, 2018 and further, that the Mayor and City Manager are authorized to execuite the said application. APPROVED by the City Council on this 24th day of April, 2018. Page 5 I ®City of Plymouth Agenda 8 ■ O l Number: Adding Q.11ty to Life To: Dave Callister, City Manager REGULAR COUNCIL MEETING Prepared by: Shawn Drill, Senior Planner April 24, 2018 Reviewed b : y Barbara Thomson, Planning Manager and Steve Juetten, Community Development Director Review Deadline: Consider Rezoning, Preliminary Plat, and Subdivision Code May 8, 2018 Variance for "The Woods at Taylor Creek" for Property Item: located at 5364 and 5370 Vicksburg Lane and Outlot B of Hampton Hills South Plateau (David Hackenmueller and Tim Hidani — 2017 110) (Tabled fromApril 10, 2018) 1. ACTION REQUESTED: Consider the attached ordinance and resolutions approving: 1) a rezoning from FRD to RSF-3; 2) a preliminary plat for 24 single-family lots; and 3) a subdivision code variance to eliminate the requirement for looping of the water main. Approval of all documents requires a 4/7 vote of the Council, except that the resolution approving summary publication of the ordinance requires a 6/7 vote. 2. BACKGROUND: The Council continued this item on February 27, March 13, and April 10. Overview The landowners are requesting approval of a rezoning to RSF-3 for the westerly two parcels (5364 and 5370 Vicksburg Lane) and a preliminary plat for 24 single-family lots. The easterly parcel (Outlot B of Hampton Hills South Plateau) is already zoned RSF-3. The applicants submitted revised plans on April 17 (copy attached) that removes homes from the area presently platted as Outlot B, but continues to incorporate Outlot B into the overall plat to accommodate development ponding. The developer would not need to extend the street or sanitary sewer and water services to Dutlot B because that outlot would be incorporated into this subdivision. Added Variance Request On April 12, the applicants submitted an application requesting a subdivision code variance to eliminate the requirement for looping of the water main for a cul-de-sac street that would exceed 750 feet in length. Notice of the variance application was mailed to all properties within 750 feet of the site, as specified by City Code. The Council could approve the requested subdivision code variance if it finds that: 1) the variance and plat would be in keeping with the spirit and intent of the code; 2) the variance would alleviate an unusual hardship existing upon the land such as physical surroundings, shape, or topographical conditions; Page 1 3) the variance and plat would not be detrimental to the public welfare or injurious to other nearby properties; and 4) the variance is the minimum action required to alleviate any hardship. The applicants provided their reasoning and justification for the variance request in the variance narrative (copy attached). The applicants submitted fire flow calculations showing that all homes within the development would comply with the City's requirements for water supply (gallons per minute) and water pressure without looping the water main. The purpose for looping the water main for cul-de-sac streets that exceed 750 feet in length is to provide redundancy in order to minimize the amount of disturbance to homeowners if a water main needs repair. Revised Plan The April 17 revised plans are attached. The table below provides a comparison between the revised plans and the originally submitted plans: * The original plan set is included with the Planning Commission report, attached hereto. Storm Water Analysis Drainage from off-site areas including Plymouth Preserve, Seven Greens, and Silverthorne flows to this site. The applicants are proposing to install two segments of storm sewer pipe to carry that water through the site to existing wetlands to the north. Runoff generated from within the site would be treated in a proposed water -quality pond located in the east portion of the site (within the area presently platted as Outlot 6). From there, the drainage would flow to an existing wetland located northeast of the pond. The proposed drainage system would not contribute to the planned inundation of the restored wetland located to the northwest. Page 2 Revised Plan Set Original Plan Set* (received 4/12/18) (received 12/7/17) Number of Homes: 24 24 Cul-de-sac Length: 1,510 ft. 1,640 ft. (includes existing 720' segment In Plymouth Preserve) Average Lot Size/Size of 32,836 SF/ 12,907 SF 32,575 SF/ 13,027 SF Smallest Lot: Average Lot Width / Width of 70.8 ft. 65 ft. 75 ft. 65 ft. Narrowest Lot: Tree Preservation: 51% 51% Ponding Location: Outlot 6, Hampton Outlot 6, Hampton Hills Hills South Plateau South Plateau (to he included in the plat) (to he included in the plat) Water Main Looping Provided: No; Variance requested Yes Secondary Access Provided: No; Waiver requested No; Waiver requested * The original plan set is included with the Planning Commission report, attached hereto. Storm Water Analysis Drainage from off-site areas including Plymouth Preserve, Seven Greens, and Silverthorne flows to this site. The applicants are proposing to install two segments of storm sewer pipe to carry that water through the site to existing wetlands to the north. Runoff generated from within the site would be treated in a proposed water -quality pond located in the east portion of the site (within the area presently platted as Outlot 6). From there, the drainage would flow to an existing wetland located northeast of the pond. The proposed drainage system would not contribute to the planned inundation of the restored wetland located to the northwest. Page 2 The lowest floor elevation for the homes within this development would be six feet or more above the 100 -year high water level, which exceeds the City's requirement for a two -foot minimum clearance above the 100 -year high water level. A full copy of the storm water analysis is attached. Options a) Approve either the revised plan set (received April 17, 2018) or the original plan set (received December 7, 2017), and approve the subdivision code variance to eliminate the requirement for looping of the water main (Council would then fill in the Plan Set Date in Condition #1 of the Preliminary Plat resolution, retain Condition #3, and delete Condition #4); or b) Approve either the revised plan set (received April 17, 2018) orthe original plan set (received December 7, 2017), but deny the subdiivision code variance to eliminate the requirement for looping of the water main (Council would then fill in the Plan Set Date in Condition #1 of the Preliminary Plat resolution, delete Condition #3, and retain Condition #4). c) Choose either option a) or b) above, and add any other conditions deemed necessary to provide a quality and appropriately planned and engineered development (Council to amend Preliminary Plat resolution accordingly). d) Choose either option a) or b) above, and require the applicants to construct a 20 -foot wide Fire Lane (not a park trail) paved to 7 -ton capacity as a secondary access in the location of the existing shared private driveway abutting the railroad tracks (Council would then add this as a condition to the Preliminary Plat resolution and delete Condition #5). e) Choose either option a) or b) above, and require the applicants to construct the homes with automatic fire suppression (sprinkler) systems (Council would then add this as a condition to the Preliminary Plat resolution and retain Condition #5). 3. BUDGET IMPACT: Not applicable. 4. ATTACHMENTS: Revised Plan Set Variance Narrative Storm Water Memo (E-mail from Derek Asche) Letter Received from Applicants on April 19, 2018 City Council Reports and Minutes Planning Commission Minutes and Report (includes Original Plan Set) Letter from Hackenmueller and Hidani Ordinance Resolutions Page 3 = _ -mow anolraia CORfn �Idlq...00R cnwcrarccn ll�rJsnlvr x.uf MSH.wcnsmrw��! 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Page 9 aoi7 !10 We are asking for a variance to loop the watermain on a cul-de-sac longer than 750' feet on the basis of four things: 1. We exceed the minimum water pressure and fire flow requirements for a single-family home, as required in Plymouth; and, 2. Other developments in Plymouth with longer cul-de-sacs or more homes located on them have been approved without looping the water main; and, 3. From what we have been told, it is not uncommon in any City to have temporary or permanent sections of watermain that is not looped with far greater lengths and with a far greater number of units on them. Looping a watermain to have redundancy for 35 homes seems like overkill; and, 4. We believe it is a significant financial hardship for any developer to spend over $100,000 to loop the watermain in a development with 24 homes in it. Page 10 Shawn Drill From: Derek Asche Sent: Wednesday, April 4, 2018 1:56 PM To: Shawn Drill subject: Woods at Taylor Creek Drainage text Shawn, Michael asked that l provide some drainage text for the Woods at Taylor project set for the 4/10/18 CC agenda is response to resident concerns at a previous meeting. I can provide the following: A small portion of the Plymouth Preserve development to the west as well as the Seven Greens and Silverthorne neighborhoods drain into the proposed Woods at Taylor Creek development. The developer of the Woods at Taylor Creek is not required to provide water quality treatment or rate control for the drainage coming from offsite and this drainage is proposed to be "passed through" the Woods at Taylor Creek to the large wetland complex to the northeast. The Seven Greens and Silverthorne neighborhoods already have water quality and rate control which was provided at the time of their development Drainage from the Woods at Taylor Creek is proposed to be directed to a water quality pond on the east side of the proposed development for water quality treatment and rate control. Biofiltration is proposed as volume control and this requirement is met by creating a biofiltration bench around a portion of the perimeter of the water quality pond. Drainage from the proposed water quality pond serving the Woods at Taylor Creek would discharge into the large wetland complex to the northeast. Drainage calculations indicate the storm water management system meets the City's rate control and water quality requirements. Concern has been expressed by area residents regarding the function and inundation of the large wetland complex to the northeast. This area was studied in 2001 in the City's Hydrologic and Hydraulic Study of the 2020 Urban Expansion Area and is known -as pond SC -P8. SC -P8 was found in this study to provide significant storage and peak flow reduction in the system. After full development, the pond is expected to be nearly 28 acres in size at elevation of 941.4 after a 100 -year storm event. A review of each of the grading plans for the developments adjacent to pond SC -P8 indicates the lowest floor of any home adjacent to Pond SC -PS is 947.0 or 6 feet above the 300 -year high water. This meets the City's requirement of a minimum 2 -foot clearance for low floors from the 100 -year high water level. The outlet of SC -P8 is and will continue to be critical to its flood control function, and will need regular inspections by City staff to insure it's integrity. in addition, a portion of this pond was approved in 2011 to be inundated at regular intervals with smaller rain events to support over 5 acres of wetland restoration within areas of the former golf course with perennial and persistently poor drainage. A control structure was installed to restrict and retain water in the wetland restoration area for the benefit of the wetland and downstream rate control. This control structure has subsequently had a trail/walking path installed over the top. It is expected that the trail, which was installed within the designed overflow far the wetland restoration, will be inundated during heavy or extended periods of rainfall. The proposed Woods at Taylor Creek development, however, discharges downstream of the wetland restoration and is not expected to contribute to inundation in the restoration area, Further, local yard drainage in new developments has been problematic. To improve and protect residents from yard drainage issues, beginning in January 2017, the City's Engineering Guidelines require 6" ridged draintile where 4" flexible draintile was the standard. This change is intended to reduce inadvertent damage of draintile during construction. To improve lawn irrigation efficiency, staff recommends utilizing "smart" irrigation controllers which have the Environmental Protection Agency WaterSense certification and can reduce lawn irrigation by 40% or more. To better Page 11 document final grades and lot topography prior to receiving occupancy, Community development staff now requires an as -built lot survey for review and approval and has ended the practice of accepting grading certificates from licensed surveyors. Derek Asche j Water Resources Manager City of Plymouth . 00 Fgymouth Bouievard NYm,,,::.ath, .1411 95147 11hctn-: 763,;09,55)26 - Fax: 763.` 09.5510 vvww.plyr louthrf;n, ov Page 12 Wednesday, April 18, 2018 Mayor Kelli Slavic City of Plymouth Council Members City of Plymouth staff Dear Mayor Slavic, City Council Members, and City Staff: APR 192018 city 0i' Vii, � Imunlmv r,-.`r7otl�jj As you are aware, we have submitted an application to gain preliminary plat approval on our properties. According to City staff the item will be on the April 24, 2018, City Council agenda for your consideration. The application was initially submitted by Gonyea Homes, Inc. We were alarmed when they cancelled the deal due to the anticipated cost of multiple items that they considered to be extraordinary development costs that are specific only to our properties. These items aren't what they considered typical for a development in Plymouth. As a favor to us, Gonyea Homes agreed to help us gain preliminary plat approval of our property and their representative spoke before the City Council on February 27, 2418. We were further alarmed when at that City Council meeting the City Council discussed potentially adding even more extraordinary development casts to our land, including an emergency access road to serve as a secondary emergency access for the addition of 24 proposed lots. After that meeting, the issues became so numerous and convoluted that Gonyea Homes felt it was more productive for us to be pursue the approval directly as many of the issues involved property rights. Since we are only longtime Plymouth residents and not developers, we have been relying greatly on Jake Walesch and Dave Gonyea to help shepherd us through this process. As you know, they received preliminary plat approval on their project in the same area at the February 27, 2418, City Council meeting. We also co-own the road with Dave and Jake and we all need to cooperate on how the road gets platted. We feel that it is best to address the issues separately and give you our perspective on each issue and also give you some historical context of our past cooperation with the City on numerous issues. I3istorieal Cooperation It is obvious that there has been considerable change in our neighborhood, starting in 2010 with the development of the first phases of Taylor Creek and Hampton Hills. In connection with those developments, we cooperated with the City and with the developers to grant an easement (given for free) to cross our road in order to loop the water main all the way down from the Wood Crest development to the north. It is our understanding that this was an important improvement for the City since the water service at the time was a several mile, dead end loop serving thousands of units. Since then, various developers have installed multiple phases of their developments along with new developments in our immediate area. Not one time did we complain to the City during Page 13 the approval process or during the construction process in relation to one of those developments. Looking back at our public notices for development applications, we had the following developments in our immediate area: Taylor Creek - Taylor Creek LLC Hampton Hills - Tradition Development (5 separate additions and approval notices) Taylor Creek 2nd - Taylor Creek, LLC Taylor Creek 3"d - T Creek 3, Inc. Taylor Creek 4th - Tradition Development Plymouth Preserve - Homestead Partners We also cooperated with the City in closing off our access to Vicksburg Lane in connection with the bridge improvement. We agreed with 100% of what the City proposed in terms of compensation for the right of way and closing off the access (about $12,000 per owner times 3 owners). We have no doubt that had we not cooperated with the City and entered condemnation proceedings we would have been compensated hundreds of thousands of dollars more and for asked that the City purchase our properties. What we agreed to was to take what the City offered and to access our properties via a 13 -foot driveway that winds through oak trees and doubles as a renters driveway. It is important to note that with the approval of each phase of development above and during the acquisition of our right of way for the Vicksburg bridge, the City Council was shown a "ghost plat" of exactly how our property was to be developed and what the layout would look like. It looks virtually identical to what we are proposing. At no time during any of these meetings did anyone propose and alternative for the length of the cul-de-sac as it is now shown. In other words, we estimate that the City Council was shown the length of the cul-de-sac and how our property would develop at least 10 separate times in public meetings. Working with City Staff about closing off Vicksburg Lane During the discussions with City staff, including with your Public Works Director Doran Cote and City Engineer Jim Renneberg, we were shown how our property would he developed in the future and how it would be accessed in the interim prior to development of our properties. At no time was there any mention of us needing to loop the water main or install an emergency access road to develop our property. No one has ever accused us of being rocket scientists, but do you think that if someone said that since our existing access to Vicksburg Lane is being taken away in order to develop our property in the future we would need to loop our water main and build a $150,000 access road, we might have asked for more than $12,000 for our right of way and to lose our access to Vicksburg? Neither of those items was ever mentioned during the discussions about closing off our access. Further, we cannot recall a single time when it was mentioned during the following public meetings approving our agreements or when approving the bridge project. In regard to the interim access to our properties after our access to Vicksburg Lane was eliminated, what the City proposed to us was to access our properties via an existing 13 -foot gravel driveway through the Svetc property (the property that the City Council recently approved Page 14 for development that Jake Walesch and Dave Gonyea own). Part of the driveway was existing and part of the new access road would need to be built. Even though the access was less than ideal, we agreed to this new access with the City so the City could build their bridge. What we ended up with, and how we have been accessing our property for the past two years, is a 13 -foot paved access that winds through oak trees and is often blocked. Part of our agreement was that the City was to plow the new access but after many calls to the City about the City plowing it in a timely manner (the times it was plowed was 3-4 days after the snowfall) we gave up and now have our private plowing contractor plow the access. At the time there was apparently no safety concern about the only access to our properties being via a 13 -foot driveway that winds through oak trees. We have had several instances of our garbage trucks, mail carriers, delivery trucks, etc. not being able to pass through the driveway either because it was not plowed or because the renter living in the property (or his guests) would park in the middle of the driveway, making it completely impassable. Once again, we have never complained to the City about any of this. We have politely asked that the City plow the access per the agreement but have even moved on from that. The most important takeaway of this section, in our opinion, is that the City either didn't see a need for a future access road or a watermain loop to develop our property or misrepresented to us what we would need to do to develop our property. The conversations around eliminating our access to Vicksburg Lane were specifically about how our property would develop in the future and how we would need to access our property in the interim. The message about future development was, "hook on to the road, sewer and water right here (at the end of the Plymouth Preserve road) and this is what your development will look like". Proposed Private Access Road This issue was raised at the February 27, 2018, City Council meeting. Our position is on this is pretty straight forward. If the City wants a secondary access road to service the cul-de-sac, the City should pay 100% of the cost to build it and maintain it. It was never raised during any of the meetings when the previous developments were approved in the immediate area and it was never raised when the City asked us to relinquish our access to Vicksburg Lane. It is not reasonable or fair to expect a developer to pay such an extraordinary cost to develop 24 lots. 240 lots maybe, but not for 24 lots. If this was a reasonable expectation, the City should have required the developer of Plymouth Preserve to escrow their share for the access behind those lots and should have required Jake Walesch and Dave Gonyea to pay their share of the access road that would have to connect through and behind their development that was just approved at the February 27, 2018, City Council meeting. Their development was approved without providing such an access. They have represented to us that they could change their plat to accommodate such an access but will not pay for the cost of it. We believe it is relevant to note a few things regarding access to this area as a whole. First, there has always been an emergency access planned on the Dotseth properties from Vicksburg Lane to have an additional access to the neighborhood. Secondly, we were always told there was going to be a park trail installed along the railroad tracks and ultimately connecting to Hampton Hills. We now understand the plans for the park trail have changed. I'm sure the City Council understands that this park trail was always the planned since the City built the trail along the railroad tracks Page 15 on the west side of Vicksburg Lane and acquired land via park fee credits in both Hampton Hills and Plymouth Preserve for the trail to hook up along the railroad tracks behind our properties. If the City decides to install the emergency access road, it would make sense to stick with the original plan to use it for park trail. We believe it is important to note that if the City wants to install an emergency access road, the road will be installed behind 9 existing homes in Plymouth Reserve and 16 new homes on our properties and the Svetc property that back up to the railroad tracks. Obviously, whether or not this is called a park trail it is going to be used to walk dogs, access the park trails and access the park on the other side of the railroad tracks because it is beautiful back there and will be in close proximity to other trails. Lastly, we would like to talk about precedent. We don't have time to drive all of the cul-de-sacs in the City and measure how long the dead -ends are or how may houses are on them, but we can look across the wetland at Hampton Hills and see that there is a dead end that is approximately the same length as what we are proposing, and it has 58 homes on it. I drove through that section of the neighborhood and was not able to identify an emergency access road. Leng h of Cul -De -Sac We developed a new plan that shortened the length of the cul-de-sac by about 120 feet. Here are a few things we respectfully ask you to consider: + What is our alternative? We have no other access to roads and the road we need to hook up to is already 720 feet long. Our cul-de-sac is not 1,500 feet long. Our cul-de-sac is 790 feet long attached to the only existing road that is 720 feet long already. All the homes will have adequate water pressure and exceed the minimum the fire flow requirements. ❖ Precedent of approving similar length cul-de-sacs with hardships or lack of options (i.e. Hampton Hills) Watermain Looping We are asking for a variance to loop the water main on a cul-de-sac longer than 750' feet on the basis of four things: 1. We exceed the minimum water pressure and fire flow requirements for a single-family home, as required in Plymouth; and., 2. Other developments in Plymouth with longer cul-de-sacs or more homes located on them have been approved without looping the water main; and, 3. From what we have been told, it is not uncommon in any City to have temporary or permanent sections of watermain that is not looped with far greater lengths and with a far Page 16 greater number of units on them. Looping a watermain to have redundancy for 35 units seems like overkill; and, 4. We believe it is a significant financial hardship for any developer to spend over $100,000 to loop the watermain in a development with 24 homes in it. Our new plan shows the watermain being looped to the west. The original plan showed the watermain being looped through the Hampton Hills 1 Tradition Development outlot and looping into the 58 homes on the dead-end cul-de-sac in Hampton Hills. We would be willing to provide an easement for free through our plat if the City was interested in looping the watermain through the Hampton Hills 1 Tradition Development outlot to provide looping to those homes (at the City's cost). We also want to note that forcing these homes to add sprinkler systems is not a feasible solution. We discussed this with sprinkler companies and have received verbal quotes of adding sprinkler systems to homes for well over $10,000 per home. Some were closer to $20,000 per home, based on size. When the homes will already have adequate water pressure and fire flow, this is not a feasible, fair or cost effective option. Storm Sewer There is an extraordinary amount of water that has been diverted through our properties over the years with the development of Seven Greens, Providence Academy, and Plymouth Reserve. The amount of pre-treated water coming through our property from off-site essentially requires us to install two storm sewer systems in our project. One system to handle the normal development issues for on-site storm water, and an entirely separate network of very large storm water pipes to handle the pre-treated water corning onto our property from previous developments. We are told this is very expensive and we are asking for the City to participate in the cost in some manner. With the current plan (which we are reviewing with our engineer) our per -lot storm water cost is over $13,000 per lot, which we are being told is 3 to 4 times a normal amount. We are being told that to even study the amount of water coming onto our property in order to potentially be able to install smaller pipes to handle the offsite water will cost us several thousand dollars. Hampton Hills 1 Tradition Develo-pment Outtot Parcel We are being told by the City staff that we need to either include this parcel in our project or provide road, sewer, and water access to the property line. The idea of the latter is not feasible for a number of reasons. First of all, the idea of a shorter cul-de-sac vs. bringing the road all the way to the property line are not consistent and opposite. We are also still trying to work with the idea that somehow our properties have been allocated 25 lots total, yet we are only proposing 24 lots (with the Hampton Hills 1 Tradition Development outlot being allocated none). The same premise doesn't make sense here in considering bringing the road to the property line: significantly more road but no additional lots? Secondly, the grade differential between the proposed (and necessary) road grade and the existing elevation of that outlot at the property line would require us to acquire a grading easement on their property. We have been told this is not an option and they will not grant the easement. Page 17 Therefore, if we are required to include their property or provide road, sewer and water access, the only option seems to be to include their property in our plan. If we are required to include the property, not ask for the additional lot already allocated to our properties (or ask for more lots to be allocated to the outlot, which currently has zero lots allocated to it) and are making an effort to make the cul-de-sac as short as possible, our question is if the City intends to collect sewer and water area -wide fees on property that will contain no homes and will be open space. These fees charged on that outlot would total about $40,000 and are a significant hardship to our properties. I know this is a long letter but there seems to be a lot of issues in developing our little 10 acres of property. We are not developers but are longtime Plymouth residents that just want to have the right to develop our properties with the same benefits as all of the properties we have watched being developed around us. We thank you in advance for your time in reading this and speaking to us about our property. We request that you please call Tian Hidani to discuss these issues with him prior to the City Council meeting. He can be reached on his cell phone at 763-360-5326. Sincerely, avid ckenmueller and Tim Hidani Page 18 City of Agenda Plymouth Number: dddFay ri ffe To: Dave Callister, City Manager REGULAR Prepared by: Shawn Drill, Senior Planner COUNCIL MEETING Reviewed b Barbara Thomson, Planning Manager and Steve luetten, April 10, 2018 y' Community Development Director Review Deadline: Consider a Rezoning and Preliminary Plat for "The Woods at April 26, 2018 Taylor Creek" for property located at 5364 and 5370 Item: Vicksburg Lane and Qutlot B of Hampton Hills South Plateau (David Hackenmueller and Tim Hidani -- 2017 110) (Tabled from March 13, 2018) 1. ACTION REQUESTED; Adopt the attached ordinance and resolutions approving a rezoning from FRD to RSF-3, and a preliminary plat for 24 single-family lots, as recommended by the Planning Commission. Approval of all documents requires a 4/7 vote of the Council with the exception of the resolution approving summary publication of ordinance which requires a 6/7 vote. 2. BACKGROUND: This item was continued by the Council on February 27 and March 13, 2018. Ovprvipw The landowners are requesting approval of a rezoning to RSF-3 and preliminary plat for 24 single- family lots. The average lot width would be 75 feet! -with the narrowest lot being 65 feet wide. The average lot size would be 25,489 square feet, with the smallest lot containing 13,027 square feet. (For reference, the minimum lot size for RSF-3 zoning is 7,000 square feet and the minimum lot size for RSF-2 zoning is 12,500 square feet.) Cul-de-sac Length Under the plan, the existing Ranchview Lane stub street would be extended southeasterly into the site. That segment of Ranchview Lane is presently 720 feet long, and includes a temporary cul-de-sac turn -around at its terminus. Under the plan, the length of that street would be extended to 1,640 feet, and would include a permanent cul-de-sac turn -around at its terminus that is larger than the standard radius of 41 feet (82 feet of pavement curb -to -curb), in order to accommodate the turning movement for large school buses. Cul-de-sacs may exceed 750 feet in length provided the water main is looped, and secondary access is provided unless waived by the City Council. The proposed plans indicate looping of the water main. (Any extension of the street length for Ranchview Lane would require the water main to be looped.) The applicants are seeking a waiver on providing secondary access. Page 19 Regardless of the access connections to the north in Plymouth Preserve and Taylor Creek, development of the subject parcels would require a long cul-de-sac due to geographical constraints including Bass Creek to the north and east, large wetlands to the north, and the railroad tracks to the south. Consequently, the only way to access this area with a public street is from the west as shown on the proposed plat layout. Staff asked the applicants about shortening the length of the cul-de-sac and not including Outlot B of Hampton Hills South Plateau in the subdivision. They responded that would result in fewer lots to spread the fixed development costs (e.g., water main looping, storm sewer improvements, and extension of the sanitary sewer line to serve 0utlot B), and would require relocation of the water quality pond, which in turn would result in more grading and more tree loss (see attached sketch), The proposed plat would preserve 50 percent of the caliper inches of trees on the site. Additional tree loss would result of tree removal exceeding 50 percent. City Ordinances The proposed plat would include three parcels of land located at 5354 and 5370 Vicksburg Lane, and ❑utlot B of Hampton Hills South Plateau. The applicants are proposing to incorporate the abutting ❑utlot B area into the plat. City ordinances require that streets and utilities be extended to that area: ■ Section 524.05, Subd. 1, A. 1 states in part that "where adjoining lands are not subdivided, the arrangement of streets shall make provision for the proper projection of streets into adjoining lands by carrying the streets to the boundaries of the plat" (ordinance attached). • Section 524. 11, Subd. 1, C. states in part that "the subdivider shall extend sewer and water lines to the lot lines of abutting sites" (ordinance attached.) Storm Water Analysis Drainage from off-site areas including Plymouth Preserve, Seven Greens, and Silverthorne flows to this site. The applicants are proposing to install two segments of storm sewer pipe to carry that water through the site to existing wetlands to the north. Runoff generated from within the site would be treated in a proposed water -quality pond located in the east portion of the site. From there, the drainage would flow to an existing wetland located north of the pond. The proposed drainage system would not contribute to the planned inundation of the restored wetland located to the northwest. The lowest floor elevation for the homes within this development would be six feet or more above the 100 -year high water level, which exceeds the City's requirement for a two -foot minimum clearance above the 100 -year high water level. A full copy of the storm water analysis is attached. Page 20 Options The City Council could: 1) approve the plat as proposed; or 2) approve the plat with an added condition that the applicants construct a 20 -foot wide fire lane paved to 7 -tan capacity in the location of the existing shared private driveway next to the railroad tracks; and/or 3) approve the plat with an added condition requiring the applicants to construct the homes with automatic fire suppression (sprinkler) systems. If the City Council requires construction of a fire lane along the railroad tracks, note that the Parks Department is not requesting a City trail along the railroad tracks. Although people may use that fire lane as a trail, unless otherwise directed by the City Council, the City would not give any park dedication credit for the land, nor would it provide any reimbursement for asphalt installation or maintenance (i.e., snow removal, repair, reconstruction). 3. BUDGET IMPACT: Not applicable. 4. ATTACHMENTS: City Council Minutes and Report Sketch Showing Shortened Cul-de-sac Plymouth City Code Section 524.05, Subd. 1, A. 1 Plymouth City Code Section 524.11, Subd. 1, C. Storm Water Memo {E-mail from Derek Asche} Planning Commission Minutes and Report Ordinance Resolutions Page 21 Community Development Director Juetten reported on the proposed vacation, Mayor Slavik opened the public hearing, Mayor Slavik closed the public hearing, South noting in favor, the motion carried. With all members (8.02) Rezoning and Preliminary Plat for "Ply Reserve" for Property located at 5334 Vicksburg Lane (Serenity on. the Green.&W. -- 2017105) Senior Planner Drill reported this eight -ac ite is located east of Vicksburg Lane and north of the Canadian Pacific rail line. The reAp includes rezoning from FRD to RSF-3 and a preliminary plat for 13 single-famr,omllprehensive s, This would result in a density of 2.1 dwelling units per acre, which complies Z.erve, ith t Plan, and the preliminary plat complies with all zoning regulations. Tz easement running through the site that provides access to two homes east of Plymouth: and this will be maintained until another access is established. ado tan Drdi Amendin G�hapter 21 of the Plymouth City Code to Classify Certain Land located at 53WVicksbure Lane !2017105 - Ord2018-041_ Resolution A-amovin2 Findings of ted at 5334 Vicksburg Plat for Serenitv on tf )urg Lane {2017105 — f Ordinance No. 2018 17105 - With all members (8.03) Rezoning and Preliminary Plat for `The Woods at Taylor Creek" for Property located at 5364 and 5370 Vicksburg Lane and Outlot B of Hampton Hills South Plateau (David Hackenmueller and Tim Hidaui — 201.7110) Senior Planner Drill reported this 21 -acre site consists of three parcels. The request includes rezoning the westerly two parcels to RSF-3 and preliminary plat for 24 single family lots. This would result in a density of 1,9 dwelling units per acre. This complies with the Comprehensive Plan because it would result in the preservation of trees and land forms more than a development with more homes, Due to the railroad tracks, existing wetlands, and Bass Creek, they are unable to include a secondary access, and a waiver is included in the resolution. The cul-de-sac turnaround will be larger than a standard size to accommodate a turnaround for full size school busses. In response to questions from the Council, Senior Planner Drill provided the following information: Adopted Minutes Page 6 of 9 Regular Meeting of February 27, 2078 Page 22 • Outlot B is currently owned by Traditions Development, who is also the developer of Hampton Hills. The outlot has continued to be owned by the developer. There is developable land around it, and they planned to sell it to the new developer. It is not considered an open space outlot, but rather an outlot for -future development. • If outlot B were excluded, it would shorten the cul-de-sac, However, because there is developable land there, they must get the street utilities to it. • They did consider running a connection from outlot B to the street, but it will not work due to the wetlands, • The water line would continue down Ranchview Lane and tie into a main to the east. It will have to cross Bass Creek and some wetlands, which is not uncommon, and will be paid for by the developer. • If this were zoned RSF-2 instead, the lots would be 80 feet wide versus 65 feet wide. It would result in the loss of seven or eight lots. The Council expressed concern with the single access, the length of the cul-de-sac, and density of the site due to its proximity to the railroad and the topography of the site. The outlot could provide better drainage and an increased buffer for the railroad. Rick Packer, developer, commented he is willing to table this item to consult with City staff regarding RSF-2 zoning and property rights that need to further be discussed. He also noted the City would need to change their Comprehensive Plan to abide by this zoning change. The extension of the cul-de-sac to their property was at the request of staff and it makes sense. The soils are poor near the water main. However, in some areas, they will be boring it for further stabilization. All the adjacent properties to the west and south drain onto this property, and they have been burdened to store, treat and infiltrate it. Motion was made by Couneilmember Davis, and seconded by Councilmember Willis, to table this item to the March 13RegularCity Council Meeting_ David Hackenmueller, 5364 Vicksburg Lane, commented a lot of the site is not rolling as stated. This would not be the only development in Plymouth with only one access and they have maintained the private driveway for over 20 years. Whether there are 15 homes or 20 homes, the length of the driveway is not going to make it more dangerous one way or another. Whenever it rains, the golf course floods, which did not happen in the past. He has lost a lot of trees and soil on his property due to erosion from runoff that may not have been considered when Seven Greens was approved. He feels the City is penalizing hien and the other property owner for this situation. The Council discussed the road access, and if they must allow it or if it would be considered a taking because it is developable. The properties have road access today, but it is not public access, Some Councilmembers noted they are not comfortable placing restrictions on it because it's at the "tail end" of the development. They also expressed concern with the water issues that will be assumed in the new development and stated they need to make sure they are not creating more problems. They also discussed the density of the site. Some members stated they did not see how requiring less density would benefit the site when it is already below the requirement, Adopted Minutes Page 7 of 9 Regular Meeting of February 27, 2018 Page 23 Other members stated larger lots would diminish the density and would have some bearing on safety due to the proximity to the railroad tracks. It would also provide more opportunity to address drainage issues on the site. Public Works Director Thompson stated they have implemented items to the developer's agreement, such as taking additional escrow and requiring builders to submit as-builts to make sure they are meeting the grading requirements. Public Safety Director Goldstein stated the proposed access is a concern but he realizes there aren't any other options. The ability to access homes in other single access neighborhoods in the City is much easier than what this proposal presents, The topography is difficult and if the access was blocked, they would need to come in on foot, which would be difficult in the winter. Other communities that have similar situations require that the homes be sprinkled. City Attorney Mattick commented access to a site can be a legal issue.' If they do not provide access and cause a portion to be landlocked, there could potentially be a taking'issue. The property owner would have to prove they have no reasonable use or value to that land, and while access can be a driver, it does not solely determine it. He would hesitate to say there would be a taking if they do not get the proposed access because there are many ways to use that property, It may not be the use the owner desires, or the highest and best use. Community Development Director Juetten stated the outlot was created by a different developer and by the way it was created, they do not have access. City Attorney Mattick noted it factors in as a hardship, but it does not change the outcome. Access by itself is not the sole determining factor in a taking. Community Development Director Juetten also noted if they decide not to use the outlot, the pond would also have to be moved, thus reducing the length of the street by a couple hundred feet. The Council suggested the road length and density be reconsidered, They need to take into account public safety and access as well as the rights of the property owner. The outlot could become open space for the neighborhood and they need to determine if they are required to bring a road to the outlot, There being no further discussion on the motion and with all members voting in favor, the motion carried. AbriiFr ial'..: [Ilovation and Expansion of the Plymouth Creek Center Recreation Manager Hemp report - a ipleted in February 2017 by Hammel, Green, and Abrahamson (HGA). Staff is rcqu enter into a community engagement process and hiring of HGA for the renovation tic Plymouth Creek Center. Adopted Minutes Page 8 of 9 Regular Meeting of February 27, 2018 Page 24 rp) City of Agenda Plymouth Number: .tdJi iT.i Quof i ty ' a Lift-, To: Dave Callister, City Manager REGULAR Prepared by: Shawn Drill, Senior Planner COUNCIL MEETING Reviewed b Barbara Thomson, Planning Manager and Steve Juetten, February 27, 2018 y' Community Development Director Review Deadline: Approve a Rezoning and Preliminary Plat for "The Woods at April 6, 2018 Item: Taylor Creek" for property located at 5364 and 5370 Vicksburg bane, and Outlot S of Hampton Hills South Plateau (David Hackenmuel ler and Tim Hidani — 2017 110) 1. ACTION REQUESTED: Adopt the attached ordinance and resolutions approving a rezoning from FRD to RSF-3, and a preliminary plat for 24 single-family lots. Approval requires a 4/7 vote of the City Council. 2. BACKGROUND: On February 21, 2018, the Planning Commission conducted the public hearing and subsequently voted unanimously to recommend approval of the application. The applicants and their representative were present at the public hearing in support of the request. In addition, three people from the public spoke on the matter. The primary concerns raised included outlots, lot width, traffic, trees, and drainage. Outlots. A commissioner asked who would own and maintain the outlots shown on the plans. The applicants' representative clarified that, under the latest development plan, there would not be a homeowner's association for this neighborhood. The applicants' representative stated that the outlots presently shown on the plans would be eliminated/absorbed into abutting lots when the final plat application is submitted. Staff has subsequently revised the resolution to: ay remove reference to a homeowner's association; and b) require elimination of outlots in conjunction with the final plat submittal. Lot Width. One speaker who resides in, and whose building company owns vacant lots in Plymouth Preserve asked if the first two lots entering the neighborhood could be wider than 65 feet to match the $0- to 90 -foot wide plus lots in Plymouth Preserve. The applicants' representative responded that, due to the location of ravines and drainage ways, making those lots wider would result in the loss of lots. At 1.9 units per acre, the proposed density is already below, the LA -R2 minimum of 2 units per acre, and all lots would meet or exceed the RSF-3 standards with no variances requested. Page 25 Traffic. The same speaker that asked about lot width also stated that the terrain and curve at Terraceview Lane and 53`d Avenue (within the Taylor Creek subdivision) can be difficult to navigate when cars are parked on both sides of the street, and asked if parking could be limited to one side of the street in that area. Staff described the process for residents to request "no parking" on one side of the street, and noted that the request would then be presented to the City Council for their consideration. Trees. One speaker stated that his realtor told nim the proposed development site would not be developed. The speaker raised concerns about tree loss, stating that he bought his lot (within Hampton Hills) for the view. Staff responded that the City's comprehensive plan allows the site to be developed, and that the proposal would preserve 50.5 percent of the existing tree inches in compliance with the City's tree regulations. Drainage. One speaker asked about drainage. The applicants' representative described how the drainage and ponding system would work. The applicants' representative also stated that no wetland fill is proposed, and that the required natural wetland buffer strips and related setbacks would be provided for protection of the existing wetlands. A copy of the Planning Commission meeting minutes and report is attached. Notice of the Planning Commission's public nearing was published in the City's official newspaper and mailed to all property owners within 750 feet of the site. Development signage remains on the site. 3. BUDGET IMPACT: Not applicable. 4. ATTACHMENTS: Planning Commission Meeting Minutes Planning Commission Report with Attachments Ordinance Resolutions Page 26 ❑ yyl V,�•a .`gyp •: �.�' v�1 ��, rte. i.a' _� l �� • i9 �1 •, :N __ vV 43 kk 'ry.• �' .F�,• _ ' p!`'v'.,1 � ��� �' ..�. � .J .j I::�R spa{l 'y ��.- r` V r r. rte• 'y 1 _ _ tea_... J � • � - _ 'I - u� - 'ice ``f� i i ° t ��` , •-:� ,'�=�lxri.�l���--�. -•-�--- -� -- - — — - — - -- - _lit.•` i �- •,,Z Ii'` J "r ilsr ra t f S' 1 1 e SLE V.71 el gr�. 77 11 1A .52 SHEET INDEX TABLE 9FEET orae n 1 �esfe� z -s Rnel entice eapn 4•6 RrOSM ry4LVftWMjInPIpM T-9 Rnel Swan a Pleas 1Q11 P9rM Ggpng Rpe 17 Feet E,odm Mad Plea 1a.1� ca�rin<eanoeldr lug town, za M.4. F—'fy Urfa pan •.vi:a-e,n I FysO-e R syen- r rRWnp, 6R(orap� R,y -252 PREPARED SY PREPARED FOR Page 27 ----_- eWIdPon ■ cc �r:�~rwpurtOp,.wop,iCW+E�N.Ce:[M rl,b?ee'f eeaiiFe•iilai nus Fi.w atsFE�pun�n ,••a: WR'PAOJEGip t1LE N1 r+en =r TiTLE SHEET ]q1 ee1 L5- IIE r.L_ Tm,w INC. S160ATHpR� Eo-wDEw.R nGr�QUpI�S PLYMOIJTi, THE WOODS AT TAYLOR CREEK MINNESOTACONYE HOMES AND REMODENC , 7A Page 27 Plymouth City Code 524.03, Subd. 12 C. All subdivisions shall have road access both to the subdivision and to the individual building sites no lower than two feet below the regulatory flood protection elevation. Subd. 13. Subdivision of Flood Prone Areas. If a subdivision proposal is in a flood prone area, any such proposal must be reviewed to assure that: A. All such proposals are consistent with the need to minimize flood damage within the flood prone area. B. All public utilities and facilities, such as sewer, gas, electrical, and water systems are located and constructed to minimize or eliminate flood damage. C. Adequate drainage is provided to reduce exposure of flood hazard. (Ord. 2016-30,1012512016) 524.05. Streets. Subd. I. General Requirements, Streets. A. Topography and Arrangement. 1. The arrangement, character, extent, width, and location of all streets shall be considered in gelation to existing and planned streets, shall provide for reasonable traffic circulation and traffic calming, and shall be appropriately located in relation to topography, run-off of storm water, convenience and safety, and proposed uses of the land to be served. -Wherever possible, the arrangement of streets in new subdivisions shall provide for the continuation of existing and planned streets within and outside the proposed plat. Where adjoining lands are not subdivided, the arrangement of streets shall make provision for the proper projection of streets into adjoining lands by carrying the streets to the boundaries of the lalat. The arrangement of streets shall not cause hardship to owners of adjoining property in platting their own land and providing convenient access to it. 2. Local streets shall be designed and aligned to discourage their use by non -local traffic, to permit efficient drainage and utility systems and to require the minimum number of streets necessary to provide convenient and safe access to property. 3. Neighborhoods shall be interconnected where possible to provide for emergency access, convenience, dispersal and circulation of traffic and to foster community cohesiveness. Page 28 Plymouth City Code 524.09, Subd. 3 quality, 2) provide retention of storm water runoff and 3) provide for the installation and maintenance of storm sewers. (Ord. 2016-12, 412612016) 524.11. Sewer and Water Facilities. Subd. 1. General Requirements. A. The subdivider shall install adequate sewer and water facilities (including fire hydrants) subject to the specifications in the City's Engineering Guidelines/Standard Detail Specifications. (Ord. 2008-05, 312512008) B. The subdivider shall install sewer and water mains and service connections, which are stubbed to the property line, to serve all lots in the subdivision. The Council, in its discretion, may waive this requirement upon a showing that to require the installation of sewer and/or water mains within the subdivision would not be feasible with regard to the extension of existing trunk mains to service the subdivision or that particular locations or unusual circtunstances of the proposed plat would cause undue hardship to either the owner or subdivider or the City. C. The subdivider shall extend sewer and water lines to the lot lines of abutting sites that do not have public water service. 524.13. Oth er ' Uti l iti es. Subd. 1. Location. All utility facilities, including but not limited to telephone, CATV, natural gas and electric power, shall be located underground. Such utilities shall be placed within a joint trench unless otherwise approved by the City Engineer. Whenever existing utility facilities are located above ground, except when existing on public roads and right-of-way, they shall be removed and placed underground. Underground service connections to the street property line of each platted lot shall be installed at the subdivider's expense. At the discretion of the City, the requirement for service connections to each lot may be waived in the case of adjoining lots to be retained in single ownership and intended to be developed for the same primary use. (Ord. 2013-12, 412312013) Subd. 2. Easements. Utility easements shall be required within the perimeter of each lot, measured from the lot lines. Such easements shall be at least 10 feet wide adjacent to right-of- way ight-ofway and at least six feet wide adjacent to other land. Such easements shall have continuity for alignment from block to block. Such easements shall also be provided at deflection points for pole -line anchors where necessary. Subd. 3. Dedication. Easements shall be dedicated on the plat instrument for the required use. (Ord. 2003-15, 611012003) Page 29 Adopted Minutes Planning Commission Meeting February 21, 2018 MEMBERS PRESENT: Chair Marc Anderson, Commissioners Bryan Oakley, Donovan Saba, Julie Witt, David Witte, Kira Vanderlan and Justin Markell 10 1 010 13 01 W74]: �13M STAFF PRESENT: Planning Manager Barb Thomson, Senior Planner Shawn Drill, Planner Kip Berglund, Senior Engineering Technician Trevor Quast 7. PUBLIC HEARINGS B. DAVID HACKENMUELLER AND TIM HIDANI (2017 110) Chair .Anderson introduced the request by David Hackenmueller and Tim Hidani for a rezoning and preliminary plat for a residential subdivision to be called "The Woods at Taylor Creek" on property located at 5364 and 5370 Vicksburg Lane and Outlot B, Hampton Hills South Plateau. Senior Planner Drill gave an overview of the staff report. Commissioner Witte referenced two irregular shaped properties on the plat drawing and asked how those areas tie into the development. Senior Planner Drill replied that outlot B contains a lot of wetland and is mainly unusable as a result of past platting and is essentially the remnant of a trail easement. Another outlot was also a former easement for a trail that was going to run along the tracks, but that changed and is no longer going to happen. Commissioner Witte stated there are a number of proposed outlots on this plat and asked why there are so many. Senior Planner Drill replied that staff has been working with the applicant to eliminate some of the outlots. He stated that the developer will not be purchasing the entire parcel from the property owners. He noted that some of the outlots are already existing. He stated that staff does not want outlots without a purpose, and therefore staff will work with the applicants to eliminate the unnecessary outlots. Commissioner Witte stated that it appears the guiding and zoning would allow for higher density, but the traffic study does not support that density and that is why the density is lower. Adopted Minutes I of 4 Meeting of February 21, 2018 Page 30 Senior Planner Drill confirmed that the traffic study does limit the density for the general area. Commissioner Vanderlan stated that she has concern with the single access to the development and asked if public safety reviewed the development. Senior Planner Drill confirmed that public safety reviewed the plans, and, in this case, there is only one access point because of the steep grade. He stated that public works did recommend looped utilities. Commissioner Markell asked for details on the measurement of the dead end. Senior Planner Drill indicated the starting point for measuring the length of the dead end. He stated there are other examples of similar length dead end roads, but agreed it is not a typical situation. Chair Anderson introduced Rick Packer, representing the applicants, who stated that staff has been excellent in relaying the concerns of the city in order for the applicants to submit a pretty clean application. He stated that topographically this is a challenging property, but they worked hard to eliminate one lot to come under the 50 percent threshold for tree removal. He highlighted other development challenges with stormwater and looping utilities. He stated they would not have a problem increasing the size of the cul-de-sac. He noted they do not have any issues with the conditions proposed. Chair Anderson continued the public hearing. Chair Anderson introduced Heath Burris, 15535 52,d Place, who stated that the original application was under Gonyea and Stonegate, while this application is under Hackenmueller and Hidani. He asked if the new applicants would follow the same terms as the original application. He asked if this would be a separate development from Plymouth Preserve. He noted that the first two lots coming into the development (Lots 1 and 8) are adjacent to Plymouth Preserve. He noted that the lot width from Plymouth Preserve to this development would decrease in width from 95 feet to 65 feet. He suggested increasing the lot width to provide a smoother transition. He said he was concerned that the home value for this development would not be consistent with the adjacent developments. He noted that he lives in the adjacent neighborhood and is concerned with the amount of traffic volume that comes through the development. He stated once all of the developments are built out, he would like to propose no parking on at least one side of Terraceview Lane. Chair Anderson introduced Dennis Kuss, 15025 52,d Avenue, who asked how the city can continue to allow developers to cut down trees without regard for the developments that already exist. He stated he was told when he purchased his home that this area would not be developed. He asked where the wildlife is supposed to go that lives in the wooded area. He asked the commission to put a stop to development rather than continue to issue variances. He stated there are already traffic concerns in the area. He noted a recent fire and the trouble that the fire trucks had accessing the site. He stated there is already trouble with water runoff in the area and noted that removing additional trees will only increase the problem. Adopted Minutes z of 4 Meeting of February 21, 2018 Page 31 Chair Anderson introduced Deepak Bhaskar, 14775 51' Avenue, who stated it is already challenging to drive through the adjacent neighborhood in the winter conditions. He stated that when he moved into his home he was told that this was restricted property and that no development could occur, and therefore they were surprised to learn that this property was going to be developed. He stated he also has concern with extending the storrnwater pipe from the railroad. He stated there are concerns with the speed of the railcars and the increased rail traffic. He stated this proposed development would be challenged with the proximity of the railroad and its impact inside adjacent homes. He stated this proposed area is a watershed and developing it brings concern because of the flooding that occurs during heavy rains. He asked for clarification on wetland protection and watershed protection. Chair Anderson closed the public hearing. Planning Manager Thomson stated that the conditions in the proposed resolution have not changed, and therefore the new applicants would follow the same conditions as the previous applicants. Mr. Packer stated that this site is very challenging and because of the topography they cannot increase the lot widths on those first two lots adjacent to Plymouth Preserve. He noted that they are attempting to preserve the existing drainage ways from the neighboring development and the trees in that area. He stated that they are allotted additional lots for this development but have gone below that number. He recognized the concerns from the building in Plymouth Preserve, but noted that it is not possible to increase the lot widths while still remaining respectful to the drainage ways, watershed, and trees. He provided additional details on the change in ownership for the application. Senior Engineering Technician Quast stated that typically with respect to limiting on -street parking, the city would ask the residents in the neighborhood to sign a petition and present it for consideration by the city council. Planning Manager Thomson stated that the city does not review home values as that is not a zoning consideration. Mr. Packer stated that changes have been made to the drawing as they originally thought of an age -targeted, single -level product and then differed from that product as the site challenges increased. He provided updates to the lot configuration to provide more recent information about eliminating the outlots within the development. He noted that existing outlots from adjacent developments would remain. He stated that one of the challenges of the site is the stormwater that runs onto this property from other properties and developments. He confirmed that their plans address those issues to ensure there would not be problems with stonnwater management. He stated that houses are made much more soundproof than they used to be. He acknowledged that there is a nearby railroad track, but did not anticipate any problems with the structures related to that proximity. Planning Manager Thomson stated that this plan meets the requirements for tree preservation. She apologized for those residents that were misinformed by their realtor, as it was not correct that the subject property would not be available for development. Adopted Minutes 3 of 4 Meeting of February 21, 2018 Page 32 Senior Engineering Technician Quast provided additional details on what would be required for public safety for the cul-de-sac measurements. Commissioner Oakley acknowledged that the cul-de-sac is larger than the commission wishes but he does not see any alternatives available. He stated that the requirements for lot size, wetland preservation, and stormwater management are met by this request. He noted that he would be supporting the proposal. Chair Anderson stated that in Plymouth there is no architectural control for single family homes, and rather the city allows the market to determine those elements. He stated that the city ensures that there are sufficient setbacks and that water and runoff concerns are addressed. He commended the developer on the proposal to have a pond three times the necessary size to accommodate the water that runs onto this site from other developments. He acknowledged that the cul-de-sac is longer than they wish, but believed that the additional language, ensuring that a school bus could turn around, would be sufficient. MOTION by Commissioner Oakley, seconded by Commissioner Saba, to approve the request by David Hackenmueller and Tim Hidani for a rezoning and preliminary plat for a residential subdivision to be called "The Woods at Taylor Creek" on property located at 5364 and 5370 Vicksburg Lane and Outlot B, Hampton Hills South Plateau. Vote. 7 Ayes. MOTION approved. Adopted Minutes 4 of 4 Meeting of February 21, 2018 Page 3 3 Agenda Number File 2017110 PLYMOUTH COMMUNITY DEVELOPMENT DEPARTMENT PLANNING AND ZONING STAFF REPORT TO: Plymouth Planning Commission FROM: Shawn Drill, Senior Planner (509-5456) through Barbara Thomson, Planning Manager MEETING DATE: February 21, 2018 (continued from the February 7, 2018 meeting) APPLICANTS: David Hackeumueller and Tim Hidani PROPOSAL: Rezoning and preliminary plat for a residential subdivision to be called "The Woods at Taylor Creek" LOCATION: 5364 and 5370 Vicksburg Lane, and Outlot B of Hampton Hills South Plateau GUIDING: LA -R2 (living area - rural 2) CURRENT ZONING: FRD (future restricted development) and RSF-3 (single-family 3 ) SCHOOL DISTRICT: ISD 284 (Wayzata) and ISD 279 (Osseo) REVIEW DEADLINE: April 6, 2018 DESCRIPTION OF REQUEST: The applicants are requesting approval of the following: • rezoning from FRD to RSF-3 for the two westerly parcels (5364 and 5370 Vicksburg Lane); and • preliminary plat for 24 single-family lots. Page 34 File 2017110 Page 2 Notice of the public hearing was published in the City's official newspaper. Two mailed notices were sent out to all property owners within 750 feet of the site. One notice was sent upon receipt of the application, and the other notice was sent 12 days prior to the public hearing. A copy of the notification area map is attached. Development signage has also been posted on the site. CONTEXT: Surrounding Land Uses Natural Characteristics of Site The site is located in the Shingle Creek drainage district. The site does not contain land within the floodplain. An area along the northeasterly portion of the site lies in the shoreland overlay district for Bass Creek. There are three wetland areas along the northerly edge of the site. Portions of the site are heavily wooded. LEVEL OF CITY DISCRETION IN DECISION-MAKING: The City has a relatively high level of discretion in approving or denying a rezoning application. This is because the rezoning of land is a "quasi -legislative" action (enactment of policy). The zoning ordinance and map are the enforcement tools used to implement the goals and standards set by the comprehensive plan. The proposed zoning for a property must be consistent with the comprehensive plan. The City's discretion in approving or denying a preliminary plat is limited to whether or not the proposed plat meets the standards outlined in the subdivision regulations and zoning ordinance. This is because preliminary plat review is a "quasi-judicial" action (enforcement of established policy). If a preliminary plat application meets the standards, the City must approve the preliminary plat. Page 3 5 Adjacent Land Use Guiding Zoning Single-family development in North "Hampton Hills" LA -R2 RSF-3 West Single-family development in LA -R2 RSF-3 "Plymouth Preserve" Single-family development in East "Hampton Hills South Plateau" LA -R2 RSF-3 • Woodland Trails Park • P -I (public 1 inst.) South across . Single-family homes and Providence LA -1 (living area 1) RSF-2 CP RaillLitre) {single-family 2} Academy Natural Characteristics of Site The site is located in the Shingle Creek drainage district. The site does not contain land within the floodplain. An area along the northeasterly portion of the site lies in the shoreland overlay district for Bass Creek. There are three wetland areas along the northerly edge of the site. Portions of the site are heavily wooded. LEVEL OF CITY DISCRETION IN DECISION-MAKING: The City has a relatively high level of discretion in approving or denying a rezoning application. This is because the rezoning of land is a "quasi -legislative" action (enactment of policy). The zoning ordinance and map are the enforcement tools used to implement the goals and standards set by the comprehensive plan. The proposed zoning for a property must be consistent with the comprehensive plan. The City's discretion in approving or denying a preliminary plat is limited to whether or not the proposed plat meets the standards outlined in the subdivision regulations and zoning ordinance. This is because preliminary plat review is a "quasi-judicial" action (enforcement of established policy). If a preliminary plat application meets the standards, the City must approve the preliminary plat. Page 3 5 File 2017110 Page 3 ANALYSIS OF REQUEST: TRAFFIC ANALYSIS In 2014, SRF Consulting Group, Inc. conducted a traffic analysis for the area that includes the subject development site, in conjunction with consideration and approval of the "Plymouth Preserve" subdivision. The traffic analysis was based on an allocation of 1,200 average daily trips (ADT) on the segment of Terraceview Lane lying immediately south of 55,h Avenue (see "Trip Generation Area" map on the next page). Data from the Institute of Traffic Engineers indicates that a single-family home generates 10 ADT (note that a round trip constitutes two trips). As a result, the 1,200 ADT allocation for the area south of 55' Avenue that is accessed via Terraceview Lane equates to 120 single-family lots (1,200 trips divided by 10 ADT = 120 homes). The breakdown in the traffic analysis for the affected area is as follows. The applicants are requesting approval of 24 single-family lots for "The Woods at Taylor Creek" site. The 2014 traffic analysis allocated up to 250 ADT, equating to 25 single-family lots, for that area. The proposed plat would result in one fewer lot than was allocated. A separate developer is presently requesting plat approval for "Plymouth Reserve" located northeast of Vicksburg Lane and the Canadian -Pacific (CP) rail line. "Plymouth Reserve" would include 13 single-family lots, which is one lot more than the 12 lots allocated for that site. However, the total number of lots proposed for both "The Woods at Taylor Creek" (24 lots) and "Plymouth Reserve" (13 lots) would not exceed the combined allocation of 37 lots for those two areas. "Plymouth Reserve" was reviewed by the Planning Commission on January 17, 2018, and is scheduled to go to the City Council on February 27, 2018. If the Planning Commission takes action on "The Woods at Taylor Creek" at their February 21, 2018 meeting, it would also be scheduled for the February 27, 2018 City Council meeting. At this time, there have been no development applications submitted for either of the two Dotseth parcels. Page 36 ADT Lots Subdivision Allocation Lots Allocated (existing 1proposed /future) Taylor Creek 400 40 40 (existing) Plymouth Preserve 270 27 27 (existing) The Woods at Taylor Creek 250 25 24 (proposed) Plymouth Reserve 120 12 13 (proposed) Dotseth Parcels (2) 160 16 16 (future) Total: 1,200 120 120 The applicants are requesting approval of 24 single-family lots for "The Woods at Taylor Creek" site. The 2014 traffic analysis allocated up to 250 ADT, equating to 25 single-family lots, for that area. The proposed plat would result in one fewer lot than was allocated. A separate developer is presently requesting plat approval for "Plymouth Reserve" located northeast of Vicksburg Lane and the Canadian -Pacific (CP) rail line. "Plymouth Reserve" would include 13 single-family lots, which is one lot more than the 12 lots allocated for that site. However, the total number of lots proposed for both "The Woods at Taylor Creek" (24 lots) and "Plymouth Reserve" (13 lots) would not exceed the combined allocation of 37 lots for those two areas. "Plymouth Reserve" was reviewed by the Planning Commission on January 17, 2018, and is scheduled to go to the City Council on February 27, 2018. If the Planning Commission takes action on "The Woods at Taylor Creek" at their February 21, 2018 meeting, it would also be scheduled for the February 27, 2018 City Council meeting. At this time, there have been no development applications submitted for either of the two Dotseth parcels. Page 36 File 2017110 Page 4 Traffic Generation Area Page 37 File 2017110 Page 5 IR WX410110r!! The applicants are requesting to rezone the westerly two parcels (presented addressed as 5364 and 5370 Vicksburg Lane) from FRD to RSF-3 to accommodate the proposed single-family development. The easterly parcel (Oudot B of Hampton Hills South Plateau) is already zoned RSF-3. The FRD zoning district serves as a "holding zone" until property is developed, at which time it shall be rezoned in accordance with its land use guiding designation in the comprehensive plan. Any development of this site would require rezoning from the FRD classification. Comprehensive Plan The site is guided LA -R2 on the City's land use guide plan. The LA -R2 guiding designation specifies a minimum density goal of two dwelling units per acre and a maximum density of four dwelling units per acre for residential developments. Density is based on net acreage (excludes wetland areas and wetland buffers) as defined by the Plymouth City Code, and consistent with the procedures established by the Metropolitan Council. Based on roughly 12.8 net acres, this site should accommodate 25 to 51 dwelling units under the LA -R2 guiding designation. The applicant is requesting 24 single-family lots on the site, which would result in a density of 1.9 dwelling units per acre. The applicant is requesting a density below the goal of two units per acre in order to preserve more of the trees and land forms on the site. The comprehensive plan allows developments to go below the minimum density goal in order to preserve natural resources. Staff finds that, in this particular case, the proposed density is acceptable because it would result in preservation of more trees and land forms than would a development with higher density. The land use chapter of the comprehensive plan lists single-family development as an appropriate land use in areas guided LA -R2. The land use chapter also lists the RSF-3 (single family detached 3) district as a corresponding zoning district for property that is guided LA -R2. A copy of the LA -R2 section of the comprehensive plan is attached. Staff supports the requested rezoning from FRD to RSF-3 with the following findings: 1. The requested single-family use of the site is consistent with the LA -R2 guiding of the site. 2. The requested RSF-3 zoning for this site would be consistent with the LA -R2 guiding. 3. The density, at 1.9 units per acre, would be below the goal of two units per acre, but would result in preservation of more trees and land forms than would a higher density development. 4. The lot arrangement would comply with RSF-3 standards. 5. Adequate infrastructure is available to support RSF-3 zoning. Page 38 File 2017110 Page 6 PRELINUNARY PLAT The applicants are proposing 24 single-family lots for the site. The proposed ntunber of lots is one less than was allocated by the 2014 traffic analysis for this area. Existing Homes Under the plan, the two existing homes on the site (addressed as 5364 and 5370 Vicksburg Lane) would be removed. Site Access Access to the site would be via the Ranchview Lane segment lying south of 52d Place. Ranchview Lane was stubbed up to the subject development site in order to provide future access to it. Cul -De -Sac Length The existing Ranchview Lane cul-de-sac lying south of 52' Place (in "Plymouth Preserve") is 720 feet long. Under the plan, the cul-de-sac would be extended 920 feet into the subject development site, resulting in a total cul-de-sac length of 1,640 feet. The subdivision regulations allow cul-de-sacs to exceed 750 feet in length to accommodate new platting provided that the water main is looped, and secondary access is provided unless otherwise waived by the City Council. Under the proposal, the water main would be looped. Additionally, due to the railroad tracks abutting the south boundary of the site and existing wetlands and Bass Creek abutting the north and east boundaries of the site, it is not possible to provide secondary access. The waiver for secondary access is included in the attached resolution. School Bus Tura -Around School buses would enter the cul-de-sac street to pick up and drop off students. School buses are not allowed to backup when on pick up/drop-off routes. Asa result, a condition in the attached resolution requires that the cul-de-sac turn -around be larger than the standard size of 41 -foot radius 182 feet of pavement from curb to curb, in order to accommodate the turning movement for large school buses. Lot Area and Width The RSF-3 zoning district requires a minimum lot area of 7,000 square feet and a minimum lot width of 65 feet (as measured at the required front setback line). All lots would meet or exceed the RSF-3 standards. The average lot size would be 26,489 square feet, and the smallest lot would contain 13,027 square feet. The average lot width would be 75 feet, and the narrowest lot would be 65 feet wide. Page 39 File 2017110 Page 7 Setbacks The RSF-3 zoning district requires a minimum front and rear yard setback of 25 feet, and a minimum side yard setback of eight feet for living area and six feet for attached garage space. Additionally, the homes must be set back a minimum of 50 feet from the railroad right-of-way and 15 feet from the wetland buffer. The minimum setback regulations would be met for all lots. Park Dedication The developer would pay a cash fee in lieu of laud dedication to satisfy the park dedication requirement. This matter is addressed in the attached resolution. Sidewalks A concrete sidewalk would be installed along the north side of Ranchview Lane to match up with the existing sidewalk within the "Plymouth Preserve" subdivision. That sidewalk leads to a trail within "Plymouth Preserve" that provides access to Fairway Greens Park and the City's trail system. Tree Preservation The subdivision regulations require preservation of at least 50 percent of the caliper inches of significant trees for residential development sites, or reforestation and/or monetary restitution for any removal in excess of that threshold. A significant tree is defined as one being eight inches or larger in diameter for deciduous trees, and four inches or larger in diameter for conifers. For removal in excess of the 50 percent threshold, 1.25 caliper inches of new trees must be replanted for each 1.0 inch removed, or $125 in restitution must be provided for each inch removed, or a combination thereof. The tree survey indicates 12,610 caliper inches of eligible significant trees on the site. The applicant submitted a tree plan indicating that 6,377 inches of significant trees (50.5 percent) would be preserved. Consequently, the proposal complies with the City's tree preservation regulations. Additionally, the proposed landscaping plan indicates compliance with the requirement that two trees be planted in the front yard of each lot. Drainage/Treatnzent o, f Runoff ff The City requires storm drainage systems to be designed so that the post -development rate of runoff from a site does not exceed the pre -development rate. Additionally, the City requires treatment of storm water runoff before it enters the drainage system. The proposed development would include a water quality pond in the southeast portion of the site. The drainage plan requires a few minor adjustments to comply with City specifications. The attached resolution addresses this matter. Overall, the plan indicates general compliance with regulations regarding drainage and water quality. Page 40 File 2017110 Page 8 Wetland Buffering There are three medium -quality wetland areas in the north portion of the site. No wetland fill is proposed. The zoning ordinance requires that buffering be prodded to protect wetlands. For medium -quality wetlands, the ordinance requires a natural wetland buffer strip averaging 30 feet in width from the wetland edge, together with a 15 -foot structure setback from the edge of the buffer. The proposal would comply with City regulations pertaining to natural buffer strips and structure setbacks from the buffer strip. RECOMMENDATION: Community Development Department staff recommends approval of the following items: a) an ordinance approving rezoning of the two westerly parcels (5364 and 5370 Vicksburg Lane) from FRD to RSF-3; b) a resolution approving findings of fact supporting the rezoning; and c) a resolution approving the preliminary plat for 24 single-family lots. If new information is brought forward at the public hearing, staff may alter or reconsider its recommendation. ATTACHMENTS: 1. Draft Ordinance Approving Rezoning 2. Draft Resolution Approving Findings of Fact for Rezoning 3. Draft Resolution Approving Preliminary Plat 4. Location Map 5. Aerial Photo 6. Notification Area Map 7. Applicant's Narrative 8. LA -R2 Section of Comprehensive Plan g. Correspondence Received 10. Site Graphics Page 41 —7 t tv. . , � SITE� + Av .. i b P•aF` - • rte►... R'��L LSA+ t'•�'�'�'�. z, 41 Y: 2017110 Aerial 330 165 0 330 660 TTsiiiiiiiiiiiFeet rp)cOf Page 43 Plymouth, Alinnesota NOTIFICATION AREA MAP i'`:.#.,.. -e �S� s'� 5":•'tr s •." '�' Fib p{ _ ...... ��°t z� �. ;:.. •�. � .: 75, = e : ,a. f:. - 'fir -SA'• � ' _ 3� ' � : C "-.� .. _ .: `;fie -r_;.9.°Y�"7::�3::`nrd4 •-- .:.•--.......:��.Y�'� . 4, . z o ."'.a�'i'.H:f''f.`^'s :.:,•'E:`i'.L$..,,:Y'; ('rCnj:,:,St..-.,,.FZ"i: n...:Y-' '.'Sr.. •;c:.`Yr:c• ei @��(�-.. -mss; <�fr .... L1� s^:.' :�y; .".-,.. ::. �. 44 .r� 2 j.. r� L: -:,7 _4 J. L. _J a.. Buffer Size; 750 feet 0 245 490 980 ft Map Comments: This dale fit is furnished 'AS IS' with no representa::on as to corn pleleness or accuracy; [I i] is fumi shed with no �'y of any Rind nrd (:::):s :DSs ; ::_ fn: Ieua e..:;� .. le. :.G o surveying pllrpOSas- Hennepin County sh;�:' -c:' he, I'ab a rcr a -'y da Trage, :rtjury or loss resuEting from this data. For more 1^fc'm+a?ran. "_a^tact Hen'3e- r• Cc.:":y 0143 Office 300 t;'n S`ew Sail V. .. r•ne.apa:s, .V4 fin487 r G:s.inr(>@hennepin.us Page 44 ell i'`:.#.,.. -e �S� s'� 5":•'tr s •." '�' Fib p{ _ ...... ��°t z� �. ;:.. •�. � .: 75, = e : ,a. f:. - 'fir -SA'• � ' _ 3� ' � : C "-.� .. _ .: `;fie -r_;.9.°Y�"7::�3::`nrd4 •-- .:.•--.......:��.Y�'� . 4, . z o ."'.a�'i'.H:f''f.`^'s :.:,•'E:`i'.L$..,,:Y'; ('rCnj:,:,St..-.,,.FZ"i: n...:Y-' '.'Sr.. •;c:.`Yr:c• ei @��(�-.. -mss; <�fr .... L1� s^:.' :�y; .".-,.. ::. �. 44 .r� 2 j.. r� L: -:,7 _4 J. L. _J a.. Buffer Size; 750 feet 0 245 490 980 ft Map Comments: This dale fit is furnished 'AS IS' with no representa::on as to corn pleleness or accuracy; [I i] is fumi shed with no �'y of any Rind nrd (:::):s :DSs ; ::_ fn: Ieua e..:;� .. le. :.G o surveying pllrpOSas- Hennepin County sh;�:' -c:' he, I'ab a rcr a -'y da Trage, :rtjury or loss resuEting from this data. For more 1^fc'm+a?ran. "_a^tact Hen'3e- r• Cc.:":y 0143 Office 300 t;'n S`ew Sail V. .. r•ne.apa:s, .V4 fin487 r G:s.inr(>@hennepin.us Page 44 THE WOODS AT TAYLOR CREEK Project Narrative Introduction L 11c) The following narrative is provided to the City of Plymouth for review and consideration of the proposed project The Woods at Taylor Creek. The project consists of three adjacent parcels owned by David Hackenmueller, Tun Hidani and Tradition Development (a residual outlot from Hampton Hills). The housing style is intended to be for family living with both single level and 2 -story designs. There will be no entrance monuments or Homeowner's Association. The lots are a minimum of 65' in width with lots ranging from roughly 13,000 square feet to 2.9 acres. The average lot size is approximately26,500 square feet or one-half acre. Planning Considerations Comprehensive Plan/Zoning The property is guided LA -R2 (2-4 units per acre). It is currently zoned Future Residential Development (FRD). Gonyea Homes is requesting a rezoning to RSF-3, consistent with all the property developed around it. Density The site contains 21.6 acres of gross area, much of which is wetland or areas with poor soils. There are a variety of ways in which one might calculate density, but in most cases, it would be less than two units per acre and in no case more than four. To add more density would require the removal of more trees than allowed by ordinance and would further disrupt the drainageways that carry water from the development to the west and south, across the railroad. Street Design This proposal occupies land at the end of a long cul-de-sac. The City realized this in the approval of Plymouth Preserve, when it performed a traffic analysis to determine the number of units that might be developed on the remaining vacant pieces of property (aside from Plymouth Page 45 Preserve). The land mass of this development (two existing singly familyhomes and a residual outlot from Hampton HUs) was "allocated" 24-25 lots. The lots were shown to be 80' in width presumably because that was the lot widths in Plymouth Preserve. The Woods at Taylor Creek contains 24 lots (the low end of the allocation) but has narrower lots to preserve trees and protect the two drainageways traversing the property. "Clustering" the units preserves large groupings of trees (on outlots owned by the HOA) rather than preserving trees on a scattered basis. Without narrower lots, preserving 53% of the trees on a rolling property such as this would not be possible. Care was also taken to locate the road in a wayto avoid the largest and most mature trees. Utilities The only unusual design element of the public utilities is the looping of the watermain to the east, connecting this neighborhood to a watermain in Hampton HUs. Sewer construction is standard and per City requirements. Stormwater is managed according to our understanding of Cary and Watershed requirements and accounts for the water directed toward this site by development to the west and south. Parks Per City request, no trails are being provided. Adequate pedestrian circulation will be provided via the sidewalk along the street that will connect to exiting City trails. A park dedication fee in lieu of land is being proposed. Unit Type and Target Market The homes will be both rambler and 2-storyfloor plans with multiple 4 -sided architectural elevation options. Our architecturally designed homes will range in size from 3,000 - 4,500 sq ft offering several layout options to meet the needs of our lifestyle buyers. Our flexible layouts will offer 4 bedrooms and 3 bathrooms, finished basements, and options to add additional outdoor living space with sunrooms, screened porches and decks. Our target market for this project families with children but floor plans also appealing to buyers looking, for single floor living. Home packages will range from the upper $500's to upper $600's. Page 46 Summary The proposed Woods at Taylor Creek is consistent with the Comprehensive Plan and the subsequent rezoning requirements. Care has been taken to preserve trees, natural resources and existing drainage patterns. Likewise, the proposal respects previous planning and studies with respect to density. Our proposal will provide another unique opportunity in the city of for a target market that would otherwise he located on much smaller lots and land of a much lower aesthetic and natural quality creating a welcome addition to this part of the City of Plymouth. Page 47 C LIVING AREA RURAL 2 (LA -R2) Living Area Rural 2 (LA -R2) identifies areas for single and two-family homes and townhomes, and directly related complementary uses such as churches, schools and recreational facilities. To preserve natural resources, the City will allow clustering in areas that are guided LA -R2. Guidelines and Criteria Minimum Density: 2 units per acre Maximum Density: 4 units per acre City Utilities: Required for all areas Corresponding Zoning Districts: RSF- l (Single Family Detached 1) RSF-2 (Single Family Detached 2) RSF-3 (Single. Family Detached 3) RSF-4 (Single and Two Family) RMF -1 (Multiple Family 1) PLID for cluster developments Types of Development: • Single family detached dwellings Two-family dwellings • Townhomes • Churches, schools and private recreational facilities Development Location Criteria: . Areas with access to local streets • Adjacent to land guided LA -RT Desirable Facilities: • Neighborhood parks, school parks or mini parks within 112 mile walking distance of the neighborhood Defzz.ed trail system that connects the neighborhood to other services and facilities, including parks, schools, churches and neighborhood shopping areas • Neighborhood shopping facilities within five minutes driving time from the neighborhood Page 1 of 1 Appendix 3C Plymouth Land Use Plan — April 14, 2009 Rage 48 Shawn Drill From: Denise Whalen on behalf of Webmail - Planning Sent: Wednesday, February 7, 2018 2:42 PM To: Shawn Drill Subject: FW: New Proposed Construction Notice - Meeting 2/7 Attachments: Proposed New Construction 1.pdf, Proposed New Construction 2,pdf Denise Whalen f Support Seryices Manager I City of Plymouth 763-509-5408 From: Mark Cullen [maiilto:cullen_mark@yahoo.com] Sent: Wednesday, February 7, 2018 2:35 PM To: Webmail - Planning <Planning@plymouthmn.gova Cc: Nikki Cullen <nicole_cullenl4@hotmail.com> Subject: FW: New Proposed Construction Notice - Meeting 2/7 Good afternoon — I'm writing in reference to the proposed Gonya development (No. 2017110) and tonight's public meeting. I'm unable to attend tonight's meeting but wish to offer my input as a resident of the Hampton Hills neighborhood. I recognize the importance of economic development and the need for new housing in the Twin Cities. That said, I do not believe that this particular site is the right opportunity for new construction. I believe the Planning Commission and the City of Plymouth should support and develop affordable housing options in our community. Precious staff and meeting time should be spent toward that goal. This proposed development does not fit that need. A few additional considerations: The proposed development site sits directly south of my home. I have noticed that the site is often under water in the spring or after heavy rain. It is home to wildlife whose habitat has been disrupted due to the rapid development of Plymouth and-surr-ound--ing-communities. For these reasons, I'm concerned that the development will. 1. Create water drainage problems in the neighborhood 2. Disrupt the ecosystem (deer, geese, ducks, birds, native grasses, pollinators, etc.) 3. Create increased traffic congestion in the neighborhood 4. Result in habitat loss including trees, etc. I ask that you reject development at this site. Thank you for your consideration of my input. Mark Cullen 14915 52nd Ave N Plymouth, MN 55446 Page 49 Shawn Drill From: Denise Whalen on behalf of Webmaii - Planning Sent: Wednesday, February 7, 2018 2:57 PM To: Shawn Drill Subject: FW: Gonyea proposed construction 2017110 Denise Whalen j Support Services Manager J City of Piymout h 763-509-5408 From: Kyle Undesser[mailto:kylew.undesser@gmail.com] Sent: Wednesday, February 7, 2018 2:56 PM To: Webmail - planning <Planning@plymouthmn.gova Subject: Gonyea proposed construction 2017110 I'm writing as I cannot make the city meeting tonight. I also ask that you reject the development site on the same basis as my neighbor Mark Cullen wrote below. We also bought this site for the natural view. Our builder Robert Thomas specifically stated no one would be allowed to develop the area. Cramming in that many million dollar homes will look tacky and take away the natural habitat that we paid to have a view of out our back yard. Please reject the development of this site! I'm at 14925 52nd Ave N Kyle Undesser Page 50 i { Hi 1 1 11 ll � r ll•..��� I llAz +4 I r 4XEp!!@ r y 'PARCEL] t . +A{ Y \ �p�P � y 1� �'� L ' � o-saaa � ?• ..¢ 4 -'`�^,• \ f PARCEL 2 r,nr. `L �"Ir![r_.r�ryrlr✓'ya��`y� .tel ..... l' 7_ �.w ��� rti4 - '•. � y � r y =E g �4 +/n�IrrC •4.''♦ ��4��'W� � F� 1',:�i..L l .Yy'Eg7 .. r._.ryMirpTr. "L7 �Vff ny} l �_1V V� ,:� •J .� ~r�.�ccr`.�rr .rr�.n wR.f�l•.wrild.Yrr ~ f PARCH 3 `yw.r'�ir�.�rr�rt+�r.�r.4�w��Mw►rr.r+..rw,.w+�rr�. r.� � _ ... .� — .. 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THE WOODS AT TAYLOR CREEK 4 moi: m.lit� •wT rw o.�l�o��us �fatiG f.ury.�Y �4 E 1 i MINNESOTA GONYEA HOMES AND REMODELING, INC. - , .�� 17 Vm GTU OF PLYMOUM COWUKM DEVELOPMENT AEPARrA#B T r r _ ��� J6E/.¢ierrc Ca>�C.LKTrtllildl waa[enwCMtlp ��4rCOlTli"rTnT TH6 qlN ca �CAl]I.1wE °'°.r °`""^uo� dn'�'iWBee Na .�.� Pu'Mlr�t as ti.•„�®"°o.' wwrrcnm.eanuoe.lnu z u�re sliwsea�.si �CiEVtcclNnal rU��}L uiE l+il-�R ^�+-.�N[tla�FfY>a aw.o�AJ�=•[�I � � FINAL SEWER AND WATERMWNPLAN 3GNlF � § $ATHRE-BERGQUIST, INC. ascm r. - .oa.r+.we.e�m.sr �ua„xrrLr. .: 1 • .�w.s•lYna pi YIu1OlrrH. THE WOODS AT TAYLOR CREEK 4 moi: m.lit� •wT rw o.�l�o��us �fatiG f.ury.�Y �4 E 1 i MINNESOTA GONYEA HOMES AND REMODELING, INC. , .�� 17 Page 55 ��� � � ,, a �w �ar ��:war�i�»•w�iae a�.ea�� - T6' �• Tv .`+'�� � _ � di✓yew,eaieo, aeTN/.wC ��, ��ti �?�' �'. �� �� a, �mrsr.o,+o wr o•wne, m,..x.n..cw aw.a .4 ©DEDEIT*JE©E0�7 X12 E �� 6yb -.I.. \ i.. ..•x :l. 4p0 E•E�E;�omE©E;�Eo� • :ate .°�'��` man:. 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INC, 17 Page 56 ©DEDEIT*JE©E0�7 ODE©E©E�E,^JEO� oc�o©EO©Eo E•E�E;�omE©E;�Eo� oE�E�■©E©�EO� 0l,�EOE,JEOlJEO� o E 7 ED D ED E� J ED I r EE♦ E� OVEO©E©E?J�� ovlo®ooEo ODEVEmDI,::JEO� o�E06�©®EDE�,i oE;7©ESE©E�EOI:r?n�+rai o©EE00E®©E�� DED®E0� 'T1lnaYfe�MlW.lpwa..�a pna.OEC,R ea°'i.oaane'- FINAL STORM SEWER PLAN y F s SATHRE-BERGQl1lST.ING. PLYMOUTH, THE WOODS AT TAYLOR CREEK 7 �v1..� MINNESOTA GONYEA HOMES AND REMODELING. INC, 17 Page 56 Mniaw-ro.onr r.a r.bc�ss*r�.ti.r.�rico o`er wrw:i,ewii niiudee+.r a.�cr aie i t •Sc FINAL GRAOI NO PLAN �p ..r+w - -- --- ---- �.csau��r-.c.�ssswarre�i.�ri�wra �an...� ,oi.+,000ru .�o...o��9c � g SATHF2E-BERGQUIST, INCr"- vnwna.mna. co-a+rnrrta,r.. �*--..w,w r..c r+ea.w.a.n,E nnep`�..�e., mvn _ ------------------MpUTH. I THE WOODS ATTAYLOR CR!_EI( ------------------ no.weo-wai"�"'0i .re aev MINNESOTA / - ----- _�w GONYEA HOMES AND REMODELING. INC. / 1i Page 57 411 ® . • � - �___ 9 _..y •.ae i-LJSTr. 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PLYMOUTH, THEWOCOSATTAYLORCREEK " a w.�..�:o on.Lr. r MINNESOTA GONYEA HOMES AND '----------- REMOOELING.INC- / 4 Page 59 PLANT SCHEDULE 71 16 a t 1 PLANTING NOTES w NJ 1� • b n r.; NOW r,vweor eaeaeggeaEed scagxtndlensdper sye dicsl>4 v 1 - develol.-er np-e — "-- han-In-.r.M's d..d- T—.9in yur L LANDSCAPE REQUIREMENTS ` .e`, 'lJ ':`. •. I - •. - . Lw4wape Tree RWxltl PWG 48 1 ... Landsc'ap'e Tr P•'w ed' 48 o+gyygy Tam R24ured (50%): 24 0-"mxYTiwspm"d@& 30 swVee1 spa Reared(?E% of or,") s E-a9tw1 Trm Pft7Vkw 8 v: TREE PLANTING DETA L Level LocaGm % % % 1�r AN 1, Apw.WMa wap ro be appfwel y � � �..�-.r pr+Prb wvxer Yselofl ]6 to — m Comet wm root cam. � � �__�� ' fJ , • 1' 3 Dnalb � a pr,er speoeed ttal�� 1 q -!<, ,--, • �, l - \ eeddi= rdh p'a-Krnj sOr macre Y� ~ IBM - -.ngs s}+¢Il he trap to name OM size in PCcor,06�e .Ith gyp All dst. lloetl press to be sod C-' ieede6. _ .'1 S St6Mar tli. Sod %hGtl ce cuttu-ed Kent. ky blueyress, Free of .reds ar-d c1yr•�ps. F-1- pl¢ntr.g5 smolt hr g'�ronteed For o ypdr [365 tl0ys] Frprt date Of Lnndsc.ne COntractw .A! .¢ter of t:we of instatlo t:pn ¢nd roti 011 5019 as xdepkw.ce La ndscd pe C'on tr4Cfor sxl0ll reawCe pny tlend or oarlage0 needled to nss-/P 0 Sawn'h t"`f All elapse granter tFgn 3 to L Shut pl¢nis PZ ^O GAd4lpnal cost to OMer during the 9J 1"tee period ne Stukea Any illeiing Of Sod Shall ne repigced by Landscope Cont_ctar L"rd pe ro`t,0ctnr shalt talke -. Wn r site nON ter.¢rce ^aped- % at m U05t tp t11e O. der ¢nd n Ury a..+rr of -.ait—e de Flc:encies A!l seed Or"n shall to seededwith MlppT 25-131 nrd —Ah dh th A41 trees 5110L1 be guyed nt the dis[reton pF the te-�dsc¢pe dontrectw. OKc nnchprea A -+y glepes g-•eo ter than 3:I shdtl be Gt0nMeted .i¢h sY+gte L, --,-der tact 0r shall - ant pt¢nts to be Plewa wt the end Of The sidle Str0. yla-lket .Rrrdnty Ossa[ A44 traps 5[1011 ✓ er era peed 4t t11e end OF er+iYr Cr Instaflatim yearin-1ds[Ope COntractor shall be respolffAme For Ip¢e" all utilities tly / eetupL Ipso ti— r. ifte Ciic Ld Iargr to Or, planting opera t -Or-. 'NOTE Tr !o be =ked S 9-Ilra cr✓l' on w es needed ba.La. -6a=e po� proy'd v4 eewd wilh p' br �9 SATHRE-BERGIDUST• Wc. q [ la•CWI ravclw oa.iww Wn Pn.nsm fraurP�f; sru-[ 1 --es x Q] L CIO m C ccC �. ❑ a e o i�P W i ®GONYEAI nolu.s r. u�tvoELrnfc ' s-IMtlnaarvlryp� - Page 60 To: rp) City of Plymouth From: Adding Quality to Life Memorandum Date: Item: Dave CaIIister, City Manager Steve Juetten, Community Development Director Diane Evans, Director of Parks and Recreation Michael Thompson, Public Works Director April 24, 2018 April 18, 2018 Letter from Hackenmueller and Hidani Staff has spent considerable time reviewing the letter sent by Mr. Hackenmueller and Mr. Hidani. Based on this review, staff would like to provide its understanding of the issues raised and comments provided. ■ Historical Cooperation. It is true that Mr. Hackenmueller and Mr. Hidani cooperated with Jake Walesch and Dave Gonyea when they proposed and ultimately developed Taylor Creek. Further, it is accurate that Mr. Hackenmueller and Mr. Hidani needed to provide access to the developers for water main construction along the driveway to their property and four other properties along the railroad tracks. It is also accurate that the water main construction on the driveway property for Taylor Creek did provide looping. • Vicksburg Lane Acquisition: Staff did negotiate with three property owners, GWS (Dave Gonyea and Jake Walesch), Dave Hackenmueller and Tim Hidani to eliminate their access onto Vicksburg Lane as part of the bridge construction. Jim Renneberg remembers possible conversation with Jake Walesch at that time about creating an access point on his property. He agreed and the others had no objection. The City paid Hackenmueller and Hidani each $12,833.33 without any negotiation other than they wanted the new driveway plowed. All three property owners were great to deal with during this process and during the Vicksburg Lane project according to Jim Renneberg. When staff negotiated with them, the thought was the GWS property would develop soon but development of the Hackenmueller and Hidani property may be years, if not longer away. Thus there was not specific discussion or direction about requiring water main looping or alternate access since staff did not review a specific proposal for the subject site. Staff did speak with GWS about utility work to ensure sanitary sewer was set at the right elevation with the Vicksburg project. Attached is a picture of the access driveway mentioned. It is tight and not ideal, but adequate until the GWS property develops at which time the thinking was a new access would be provided. Mr. Hidani did contact our City Engineer a few times about snow plowing and access for deliveries. ■ Mr. Hackenmueller and Mr. Hidani state that during all the approvals for the developments in the area that the City Council was "shown ghost plats of exactly how our property was to be developed..." In review of the staff reports for Taylor Creek (1St, 3rd and 4th, Plymouth Preserve, Hampton Hills (1St 3rd 4tn Stn 6tn South Plateau 1St, 2"d and 3rd), Mr. Hackenmueller and Mr. Hidani's property was discussed twice (during Plymouth Preserve (2014) and Hampton Hills South Plateau (2011). During the 2014 proposal, a traffic analysis was prepared that had this property being platted in the future for 25 lots (this includes Mr. Hackenmueller and Mr. Hidani's property and the Hampton Hills ❑utlot). During the 2011 proposal, the staff report Page 61 indicated that no access from the South Plateau would go east, south or west. It should be noted that the plans prepared for Hampton Hills 3' Addition (which includes Hampton Hills 3', 4" and 5" and Taylor Creek 4ti') showed the major wetland complex (including wetland banking) between Hampton Hills and Taylor Creek and no road connection between them. The staff reports for Taylor Creek (1' and 3') did not show or mention any ghost platting on Mr. Hackenmueller and Mr. Hidani's property. What we cannot garner is whether conversation occurred at the City Council meetings adressing Mr. Hackenmuel ler and Mr. Hidani's property. • Wate rmain looping. Mr. Hackenmueller and Mr. Hidani mention that no previous discussion occurred regarding the need to loop the water main system. In review of past files, this is true, but because their property was never included in a plat, it would not have come up in discussion. Not until staff received specific plans did the issue surface. In review of other areas with long dead ends and/or cul-de-sacs, the water main has been looped. City staff review stated that the fire flows and pressures are met with this proposal. • Emergency Access Road. It is true that the possible need for an emergency access road did not surface during the discussions for Plymouth Preserve (2014) or Plymouth Reserve (2018) because neither plat had a long cul-de-sac that might require it. Further, because the driveway continued to be owned by Mr. HackenmueIle r and Mr. Hidani, no property needed to be preserved for this purpose. It should be mentioned that the City Council can waive this requirement. • Park Trails. Through the development review process, Parks and Recreation staff are always talking with planning staff and developers on potential property and/ortrail needs as early as possible. There were discussions on the need to provide a trail connection along the railroad tracks to connect Prairie Ponds Park and Fairway Greens Park. That connection was made through the Plymouth Reserve development, running east down the railroad tracks and connecting to 52"d Place North utilizing a uitiIity access easement. This is a typical practice. As a result, there was not any need to continue the trail further east along the railroad tracks. The trail system relies on both public sidewalks and trails to connect neighborhoods. In this case, the trail provides connection under Vicksburg Lane, and public sidewalks on 52"a Place North and Ranchview Lane North provide the necessary access to the neighboring parks. To continue a trail east down the railroad tracks would be redundant and unnecessary. • Hampton Hills South Plateau. It is accurate that this area has only one access. However, because the access to the area is less than 750 feet in length and then it splits to provide two ways to the southern lots, it was not considered the same as a cul-de-sac. The area does have a looped water main system. • Long cul-de-sacs. It is true that you, can find some long cul-de-sacs in the citythat are close to the length, or longer, than the proposed cul-de-sacthat do not have an emergency access road. However, the cul-de-sacs that we have found elsewhere in the city do have looped water main. • Drainage: The attached exhibit generally depicts the area drainage patterns from the developments south of the Canadian Pacific Railroad that require conveyance pipes to be installed under the proposed roadway for the development. The proposed development area has historically received drainage from these areas {which was identified in aerial photos dating 2 Page 62 back to the late 1940s)via existing culverts (39 -inch and 24 -inch) underthe railroad and through the subject parcel to the wetland complex. All developments contributing drainage have met the City's rate control and water treatment standards. It should be noted that the water quality pond required for Woods at Taylor Creek would only need to account for its own stormwater, not trunk drainage that is being conveyed through the site. • Hampton Hills ❑utlot. It is still staff's position that the outlot needs to be included in the plat either with lots (as shown in the first submittal) or for ponding (as is shown on the revised plans submitted). In 2014, when the traffic analysis was prepared, the 25 lots allocated to this area included Mr. HackenmueIler's and Mr. Hidani's property and the outlot, not just Mr. Hackenmueller's and Mr. Hidani's property. • Area charges. If the outlot is included in a plat, but with no lots, the City Council has the ability to determine that the area is not buildable and not require area charges, as it doesn't receive that benefit. 3 Page 63 Subject Area April 24, 2018 TC = Taylor Creek HH = Hampton Hills P Reserve = Plymouth Reserve P Preserve = Plymouth Preserve Woods at Taylor Creek Drainage rn Lowest Basement Floor� Silverthorne Elevation 947.0 -MEMNON,- Woods at Taylor Creek Water Quality Pond 0 Page 55 F -w—W 610 ilp loop PIP / A p s 1 1 s. ps 0� ► r •, 4( 0 do � � + �,�r �► ' , � � � ' � . • + { A • # 44 1 I P IF 400.0{� F 7R F r * hto I j� rr- r * - I r .41 IV dOlt rA, r 4PA p 10 41P or O's*4P APO APOI('. 610 Oopo do 40 0 -,'Alr Ar r ! A i . or 10, 40 dip OP 49 Al lio q., $�# via ro 14{ w F 0 ■ A� # J,AW 1 JW yOF A00 - } Y .0 - 1 �. d , •�► �.4A ir { r r r r F IF - } �e door del } I or 4W 40 Of 4f X r AOj* OP AV F m PF 404ok' $044P if pw OP APIWO. jr r r jol F AV 440 OP r.4 4-.0 s - - 1 r ■ .: lip & AMR if Ow 41 d6 d 4P 0 - Ar 46 OW dv t F r + dt . M 40 0 SOL 610*1 w T a op + or % rdw Ow i R r r .. t ...— # •�qp.ate44k-w- - AN • -40P owe ml� op - dp o F ' '_ dw dr pow 4 40 gap qq - P% ft*d4 V 4f . V, AMP .,� *m +"Or i �� s -.4w amd IV - 10� ' 4b SAO Ir • 4( r ■ a7l 01 7w 4%� I *%6 Ao r r t 4. it P . ■ i - �qr Is y # T 4* NO 20 _ + 41 4w Alp r� qO ■ p r rip - ■ , , 1-11 A • ■ df ' PF 404ok' $044P if pw OP APIWO. jr r r jol F AV 440 OP r.4 4-.0 s - - 1 r ■ .: lip & AMR if Ow 41 d6 d 4P 0 - Ar 46 OW dv t F r + dt . M 40 0 SOL 610*1 w T a op + or % rdw Ow i R r r .. t ...— # •�qp.ate44k-w- - AN • -40P owe ml� op - dp o F ' '_ dw dr pow 4 40 gap qq - P% ft*d4 V 4f . V, AMP .,� *m +"Or i �� s -.4w amd IV - 10� ' 4b SAO Ir • 4( r ■ a7l 01 7w 4%� I *%6 Ao r r t 4. it P . ■ i - �qr Is y # T 4* NO 20 _ + 41 4w Alp r� qO ■ p r rip - ■ , , 1-11 A • ■ CITY OF PLYMOUTH HENNEPIN COUNTY, MINNESOTA ORDINANCE NO. 2018 - ORDINANCE AMENDING CHAPTER 21 (ZONING ORDINANCE) OF THE CITY CODE TO CLASSIFY CERTAIN LAND LOCATED AT 5364 AND 5370 VICKSBURG LANE (201 7 1 10) THE CITY OF PLYMOUTH ORDAINS: Section 1. Amendment of City Code. Chapter 21 of the City Code of the City of Plymouth, Minnesota, adopted December 18, 1996 as amended, is hereby amended by changing the classification on the City of Plymouth Zoning Map from FRD (future restricted development) to RSF-3 (single family detached 3) with respect to property currently legally described as follows: Parcel 1: That part of the Northwest Quarter of Section 9, Township 118, Range 22, Hennepin County, Minnesota, described as follows: Commencing at the Northeast corner of said Northwest Quarter; thence on an assumed bearing of North 89 degrees, 33 minutes, 19 seconds West along the North line of said Northwest Quarter a distance of 1,000 feet; thence South 44 degrees, 51 minutes, 40 seconds East along a line hereinafter referred to as Line A a distance of 1,421.74 feet to a point in the East line of said Northwest Quarter distant 1,000 feet South of the Northeast corner thereof, thence North 44 degrees, 51 minutes, 40 seconds West along said Line A a distance of 291.50 feet to the point of beginning of the land to be described; thence North 44 degrees, 51 minutes, 40 seconds West along said Line A a distance of 400 feet; thence South 45 degrees 08 minutes, 20 seconds West a distance of 587.75 feet to the intersection with a line 60 feet Northerly of, measured at right angles to, and parallel with the Northerly right-of-way line of the Soo Line Railroad; thence Southeasterly along said parallel line to its intersection with a line bearing South 45 degrees, 08 minutes, 20 seconds West from the point of beginning; thence North 45 degrees, 08 minutes, 20 seconds East a distance of 503.83 feet to the point of beginning, Hennepin County, Minnesota. An undivided one-third interest in that part of the Northwest Quarter of Section 9, Township 118, Range 22, Hennepin County, Minnesota described as follows: Commencing at the intersection of the Northeasterly right-of-way line of the Soo Line Railroad and the East line of said Northwest Quarter; thence Northwesterly along said right-of-way line a distance of 152.38 feet to the point of beginning; thence Northeasterly Page 67 Ordinance 2018- 2017110 Page 2 along a line radial to said right-of-way line to its intersection with a line 60 feet Northeasterly of, measured radial to, and parallel with said right-of-way line; thence Northwesterly along said parallel line a distance of 393.81 feet; thence Northeasterly deflecting to the right 90 degrees a distance of 30 feet, thence Northwesterly deflecting to the left 90 degrees a distance of 100 feet; thence Southwesterly deflecting to the left 90 degrees a distance of 30 feet to said parallel line; thence Northwesterly along said parallel line to its intersection with the West line of said Northwest Quarter; thence Southerly along said West line to the Northerly right-of-way line of said Soo Line Railroad; thence Easterly and Southeasterly along said right-of-way line to the point of beginning. Parcel 2: That part of the Northwest Quarter of Section 9, Township 118, Range 22, Hennepin County, Minnesota, described as follows: Commencing at the Northeast corner of said Northwest Quarter; thence on an assumed bearing of North 89 degrees, 33 minutes, 19 seconds West along the North line of said Northwest Quarter a distance of 1,000 feet; thence South 44 degrees, 51 minutes, 40 seconds East along a line hereinafter referred to as Line A a distance of 1,421.74 feet to a point in the East line of said Northwest Quarter distant 1,000 feet South of the Northeast corner thereof, thence North 44 degrees, 51 minutes, 40 seconds West along said Line A a distance of 291.50 feet to the point of beginning of the land to be described; thence South 44 degrees, 51 minutes, 40 seconds East a distance of 291.50 feet to said East line of Northwest Quarter; thence Southerly along said East line a distance of 562.56 feet to the Northeasterly right-of-way line of the Soo Line Railroad; thence Northwesterly along said Northeasterly right-of-way a distance of 152.38 feet; thence Northwesterly along a line radial to said Northeasterly right-of-way line to its intersection with a line 60 feet Northeasterly of measured radial to and parallel with said Northeasterly right-of-way line; thence Northwesterly along said parallel line a distance of 393.81 feet; thence Northeasterly deflecting to the right 90 degrees a distance of 30 feet; thence Northwesterly deflecting to the left 90 degrees a distance of 100 feet; thence Southwesterly deflecting to the left 90 degrees a distance of 30 feet to said parallel line; thence Northwesterly along said parallel line to its intersection with a line bearing South 45 degrees, 08 minutes, 20 seconds West from the point of beginning; thence North 45 degrees, 08 minutes, 20 seconds East a distance of 503.83 feet to the point of beginning, Hennepin County, Minnesota. An undivided one-third interest in that part of the Northwest Quarter of Section 9, Township 118, Range 22, Hennepin County, Minnesota described as follows. Commencing at the intersection of the Northeasterly right-of-way line of the Soo Line Railroad and the East line of said Northwest Quarter; thence Northwesterly along said Page 68 Ordinance 2018- 2017110 Page 3 right-of-way line a distance of 152.38 feet to the point of beginning; thence Northeasterly along a line radial to said right-of-way line to its intersection with a line 60 feet Northeasterly of, measured radial to, and parallel with said right-of-way line; thence Northwesterly along said parallel line a distance of 393.81 feet; thence Northeasterly deflecting to the right 90 degrees a distance of 30 feet, thence Northwesterly deflecting to the left 90 degrees a distance of 100 feet; thence Southwesterly deflecting to the left 90 degrees a distance of 30 feet to said parallel line; thence Northwesterly along said parallel line to its intersection with the West line of said Northwest Quarter; thence Southerly along said West line to the Northerly right-of-way line of said Soo Line Railroad; thence Easterly and Southeasterly along said right-of-way line to the point of beginning. Section 2. Effective Date. This amendment shall take effect immediately upon its passage. ADOPTED by the City Council this 24th day of April, 2018. Kelli Slavik, Mayor ATTEST: Sandra R. Engdahl, City Clerk Page 69 14111WK61A»V,71161119no RESOLUTION NO. 2018 - RESOLUTION APPROVING FINDINGS OF FACT FOR THE REZONING OF LAND LOCATED AT 5364 AND 5370 VICKSBURG LANE (20171 10) WHEREAS, David Hackenmueller and Tim Hidani have requested reclassification of the zoning from FRD (future restricted development) to RSF-3 (single family detached 3) for roughly 12.7 acres located at 5364 and 5370 Vicksburg Lane; and WHEREAS, the affected property is presently legally described as follows: Parcel 1: That part of the Northwest Quarter of Section 9, Township 118, Range 22, Hennepin County, Minnesota, described as follows: Commencing at the Northeast corner of said Northwest Quarter; thence on an assumed bearing of North 89 degrees, 33 minutes, 19 seconds West along the North line of said Northwest Quarter a distance of 1,000 feet; thence South 44 degrees, 51 minutes, 40 seconds East along a line hereinafter referred to as Line A a distance of 1,421.74 feet to a point in the East line of said Northwest Quarter distant 1,000 feet South of the Northeast corner thereof; thence North 44 degrees, 51 minutes, 40 seconds West along said Line A a distance of 291.50 feet to the point of beginning of the land to be described; thence North 44 degrees, 51 minutes, 40 seconds West along said Line A a distance of 400 feet; thence South 45 degrees 08 minutes, 20 seconds West a distance of 587.75 feet to the intersection with a line 60 feet Northerly of, measured at right angles to, and parallel with the Northerly right-of-way line of the Soo Line Railroad; thence Southeasterly along said parallel line to its intersection with a line bearing South 45 degrees, 08 minutes, 20 seconds West from the point of beginning; thence North 45 degrees, 08 minutes, 20 seconds East a distance of 503.83 feet to the point of beginning, Hennepin County, Minnesota. AND An undivided one-third interest in that part of the Northwest quarter of Section 9, Township 118, Range 22, Hennepin County, Minnesota described as follows: Commencing at the intersection of the Northeasterly right-of-way line of the Soo Line Railroad and the East line of said Northwest Quarter; thence Northwesterly along said right-of-way line a distance of 152.38 feet to the point of beginning; thence Northeasterly along a line radial to said right-of-way line to its intersection with a line 60 feet Northeasterly of, measured radial to, and parallel with said right-of-way line; thence Northwesterly along said parallel line a distance of 393.81 feet; thence Northeasterly deflecting to the right 90 degrees a distance of 30 feet, thence Northwesterly deflecting to the left 90 degrees a distance of 100 feet; thence Southwesterly deflecting to the left 90 degrees a distance of 30 feet to said parallel line; thence Page 70 Resolution 2018- (2017110) Page 2 Northwesterly along said parallel line to its intersection with the West line of said Northwest quarter; thence Southerly along said West line to the Northerly right-of-way line of said Soo Line Railroad; thence Easterly and Southeasterly along said right-of-way line to the point of beginning. Parcel 2: That part of the Northwest Quarter of Section 9, Township 118, Range 22, Hennepin County, Minnesota, described as follows: Commencing at the Northeast corner of said Northwest Quarter; thence on an assumed bearing of North 89 degrees, 33 minutes, 19 seconds West along the North line of said Northwest quarter a distance of 1,000 feet; thence South 44 degrees, 51 minutes, 40 seconds East along a line hereinafter referred to as Line A a distance of 1,421.74 feet to a point in the East line of said Northwest Quarter distant 1,000 feet South of the Northeast corner thereof; thence North 44 degrees, 51 minutes, 40 seconds West along said Line A a distance of 291.50 feet to the point of beginning of the land to be described; thence South 44 degrees, 51 minutes, 40 seconds East a distance of 291.50 feet to said East line of Northwest quarter; thence Southerly along said East line a distance of 562.56 feet to the Northeasterly right-of-way line of the Soo Line Railroad; thence Northwesterly along said Northeasterly right-of-way a distance of 152.38 feet; thence Northwesterly along a line radial to said Northeasterly right-of-way line to its intersection with a line 60 feet Northeasterly of measured radial to and parallel with said Northeasterly right-of- way line; thence Northwesterly along said parallel line a distance of 393.81 feet; thence Northeasterly deflecting to the right 90 degrees a distance of 30 feet; thence Northwesterly deflecting to the left 90 degrees a distance of 100 feet; thence Southwesterly deflecting to the left 90 degrees a d ista nce of 30 feet to sa id pa ra Ile I I ne; thence No rthwesterly a long sa id parallel line to its intersection with a line bearing South 45 degrees, 08 minutes, 20 seconds West from the point of beginning; thence North 45 degrees, 08 minutes, 20 seconds East a distance of 503.83 feet to the point of beginning, Hennepin County, Minnesota. AND An undivided one-third interest in that part of the Northwest Quarter of Section 9, Township 118, Range 22, Hennepin County, Minnesota described as follows: Commencing at the intersection of the Northeasterly right-of-way line of the Soo Line Railroad and the East line of said Northwest quarter; thence Northwesterly along said right-of-way line a distance of 152.38 feet to the point of beginning; thence Northeasterly along a line radial to said right-of-way line to its intersection with a line 60 feet Northeasterly of, measured radial to, and parallel with said right-of-way line; thence Northwesterly along said parallel line a distance of 393.81 feet; thence Northeasterly deflecting to the right 90 degrees a distance of 30 feet, thence Northwesterly deflecting to the left 90 degrees a distance of 100 feet; thence Southwesterly deflecting to the left 90 degrees a distance of 30 feet to said parallel line; thence Northwesterly along said parallel line to its intersection with the West line of said Northwest quarter; thence Southerly along said West line to the Northerly right-of-way line of said Soo Page 71 Resolution 2018- (2017110) Page 3 Line Railroad; thence Easterly and Southeasterly along said right-of-way line to the point of beginning. WHEREAS, the Planning Commission has reviewed said request at a duly called public hearing and recommends approval; and WHEREAS, the City Council has adopted an ordinance rezoning the affected land from FRD to RS F-3. NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF PLYMOUTH, MINNESOTA, that it should and does approve the request for reclassification of the zoning from FRD to RSF-3 for roughly 12.7 acres (as legally described above), based on the following findings: 1. The requested single-family use of the site is consistent with the LA -R2 guiding of the site. 2. The requested RSF-3 zoning for this site would be consistent with the LA -R2 guiding. 3. The density, at 1.9 units per acre, would be below the goal of two units per acre, but would result in preservation of more trees and land forms than would a higher density development. 4. The lot arrangement would comply with RSF-3 standards. 5. Adequate infrastructure is available to support RSF-3 zoning. APPROVED by the City Council on this 24th day of April, 2018. STATE OF MINNESOTA) COUNTY OF HENNEPIN) SS. The undersigned, being the duly qualified and appointed City Clerk of the City of Plymouth, Minnesota, certifies that I compared the foregoing resolution adopted at a meeting of the Plymouth City Council on April 24, 2018 with the original thereof on file in my office, and the same is a correct transcription the reof. WITNESS my hand officially as such City Clerk and the Corporate seal of the City this day of City Clerk Page 72 CITY OF PLYMOUTH RESOLUTION NO. 2018 - RESOLUTION APPROVING A PRELIMINARY PLAT FOR DAVID HACKENMUELLER AND TIM HIDANI FOR "THE WOODS AT TAYLOR CREEK" FOR PROPERTY LOCATED AT 5364 AND 5370 VICKSBURG LANE, AND 0UTLOT B OF HAMPTON HILLS SOUTH PLATEAU (2017110) WHEREAS, David Hackenmueller and Tim Hidani have requested approval of a preliminary plat that includes roughly 21.6 acres of land; and WHEREAS, the subject site is presently legally described as follows: Parcel 1: That part of the Northwest Quarter of Section 9, Township 118, Range 22, Hennepin County, Minnesota, described as follows: Commencing at the Northeast corner of said Northwest Quarter; thence on an assumed bearing of North 89 degrees, 33 minutes, 19 seconds West along the North line of said Northwest quarter a distance of 1,000 feet; thence South 44 degrees, 51 minutes, 40 seconds East along a line hereinafter referred to as Line A a distance of 1,421.74 feet to a point in the East line of said Northwest quarter distant 1,000 feet South of the Northeast corner thereof; thence North 44 degrees, 51 minutes, 40 seconds West along said Line A a distance of 291.50 feet to the point of beginning of the land to be described; thence North 44 degrees, 51 minutes, 40 seconds West along said Line A a distance of 400 feet; thence South 45 degrees 08 minutes, 20 seconds West a distance of 587.75 feet to the intersection with a line 60 feet Northerly of, measured at right angles to, and parallel with the Northerly right-of-way line of the Soo Line Railroad; thence Southeasterly along said parallel line to its intersection with a line bearing South 45 degrees, 08 minutes, 20 seconds West from the point of beginning; thence North 45 degrees, 08 minutes, 20 seconds East a distance of 503.83 feet to the point of beginning, Hennepin County, Minnesota. AND An undivided one-third interest in that part of the Northwest quarter of Section 9, Township 118, Range 22, Hennepin County, Minnesota described as follows: Commencing at the intersection of the Northeasterly right-of-way line of the Soo Line Railroad and the East line of said Northwest Quarter; thence Northwesterly along said right-of-way line a distance of 152.38 feet to the point of beginning; thence Northeasterly along a line radial to said right-of-way line to its intersection with a line 60 feet Northeasterly of, measured radial to, and parallel with said right-of-way line; thence Northwesterly along said parallel line a distance of 393.81 feet; thence Northeasterly deflecting to the right 90 degrees a distance of 30 feet, thence Northwesterly deflecting to the left 90 degrees a distance of 100 feet; thence Page 73 Resolution 2018- 2017110 Page 2 Southwesterly deflecting to the left 90 degrees a distance of 30 feet to said parallel line; thence Northwesterly along said parallel line to its intersection with the West line of said Northwest quarter; thence Southerly along said West line to the Northerly right-of-way line of said Soo Line Railroad; thence Easterly and Southeasterly along said right-of-way line to the point of beginning. Parcel 2: That part of the Northwest Quarter of Section 9, Township 118, Range 22, Hennepin County, Minnesota, described as follows: Commencing at the Northeast corner of said Northwest Quarter; thence on an assumed bearing of North 89 degrees, 33 minutes, 19 seconds West along the North line of said Northwest Quarter a distance of 1,000 feet; thence South 44 degrees, 51 minutes, 40 seconds East along a line hereinafter referred to as Line A a distance of 1,421.74 feet to a point in the East line of said Northwest Quarter distant 1,000 feet South of the Northeast corner thereof; thence North 44 degrees, 51 minutes, 40 seconds West along said Line A a distance of 291.50 feet to the point of beginning of the land to be described; thence South 44 degrees, 51 minutes, 40 seconds East a distance of 291.50 feet to said East line of Northwest quarter; thence Southerly along said East line a distance of 562.56 feet to the Northeasterly right-of-way line of the Soo Line Railroad; thence Northwesterly along said Northeasterly right-of-way a distance of 152.38 feet; thence Northwesterly along a line radial to said Northeasterly right-of-way line to its intersection with a line 60 feet Northeasterly of measured radial to and parallel with said Northeasterly right-of- way line; thence Northwesterly along said parallel line a distance of 393.81 feet; thence Northeasterly deflecting to the right 90 degrees a distance of 30 feet; thence Northwesterly deflecting to the left 90 degrees a distance of 100 feet; thence Southwesterly deflecting to the left 90 degrees a distance of 30 feet to said parallel line; thence Northwesterly along said parallel line to its intersection with a line bearing South 45 degrees, 08 minutes, 20 seconds West from the point of beginning; thence North 45 degrees, 08 minutes, 20 seconds East a distance of 503.83 feet to the point of beginning, Hennepin County, Minnesota. AND An undivided one-third interest in that part of the Northwest Quarter of Section 9, Township 118, Range 22, Hennepin County, Minnesota described as follows: Commencing at the intersection of the Northeasterly right-of-way line of the Soo Line Railroad and the East line of said Northwest quarter; thence Northwesterly along said right-of-way line a distance of 152.38 feet to the point of beginning; thence Northeasterly along a line radial to said right-of-way line to its intersection with a line 60 feet Northeasterly of, measured radial to, and parallel with said right-of-way line; thence Northwesterly along said parallel line a distance of 393.81 feet; thence Northeasterly deflecting to the right 90 degrees a distance of 30 feet, thence Northwesterly deflecting to the left 90 degrees a distance of 100 feet; thence Southwesterly deflecting to the left 90 degrees a distance of 30 feet to said parallel line; thence Northwesterly along said parallel line to its intersection with the West line of said Northwest Page 74 Resolution 2018- 2017110 Page 3 quarter; thence Southerly along said West line to the Northerly right-of-way line of said Soo Line Railroad; thence Easterly and Southeasterly along said right-of-way line to the point of beginning. Parcel 3: Outlot B, Hampton Hills South Plateau, Hennepin County, Minnesota. WHEREAS, the Planning Commission has reviewed said request at a duly called public hearing and recommends approval. NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF PLYMOUTH, MINNESOTA, that it should and hereby does approve the request by David HackenmueIle r and Tim Hidani for a preliminary plat for The Woods at Taylor Creek, subject to the following conditions: 1. A preliminary plat is approved in accordance with the revised plans received by the City on 20_, except as may be amended by this resolution. 2. Approval of the preliminary plat is contingent upon City Council approval of the request to rezone the properties presently addressed as 5364 and 5370 Vicksburg Lane to RSF-3. {The east site parcel presently platted as Outlot B of Hampton Hills South Plateau is already zoned RSF-3.) 3. A subdivision code variance is hereby approved to eliminate the requirement for looping of the water main, with the finding that the applicable variance standards are met. 4. A looped water main system is required. 5. Secondary access to the site is hereby waived. 6. Prior to commencement of grading operations, the developer shall install and request inspection of tree preservation fencing and silt/erosion control fencing. 7. Prior to recording the final plat, the developer shall: a) Remove the existing structures from the site. Demolition permits are required for removal of existing structures that contain over 120 square feet. bj Execute the development contract and provide the related financial guarantees and fees. cj Receive City approval of final construction plans. dj Pay the required park dedication fee. e) Divide the shared private drive easement abutting the railroad tracks into separate outlots that align with existing lot lines in Plymouth Preserve and offer to deed those outlots to the owners of those lots, if secondary access is waived. fj Revise the plans to provide a largerthan standard turn -around at the easterly end of Ranchview Lane, as approved by staff, to accommodate the turning movement for large school buses. gj Provide any required easements and agreements. Page 75 Resolution 2018- 2017110 Page 4 S. In conjunction with submittal of the final plat application, the applicant shall: aj Demonstrate compliance with City and watershed requirements pertaining to drainage and treatment of runoff. bj Eliminate any open space outlots and incorporate them into abutting lots. 9. Prior to issuance of building permits for lots abutting wetlands, permanent wetland buffer monument signs shall be installed pursuant to ordinance requirements. 10. Standard Conditions: a. No building permits shall be issued until the final plat is recorded, the streets (including curb and gutter installation) needed for access to lots where permits are requested are paved with the first lift of asphalt, and the sewer and water service utilities are tested and approved by the City Engineer/designee. b. Development standards and setbacks forthis plat shall comply with the RSF-3 zoning standards. No variances are granted or implied. c. Any signage shall require separate permits and shall comply with the City's sign regulations. d. If the required sidewalks are not installed when the streets are installed, no building permits shall be issued for lots abutting the future sidewalk unless a separate sidewalk agreement is provided for each affected lot. e. Provide the total square footage of the largest structure in the proposed development. f. Compliance with the City's tree preservation and landscaping regulations. g. Removal of all hazardous trees at the owner's expense. h. No trees shall be planted in the boulevard. i. The preliminary plat approval shall expire one year after the date of approval, unless the property owner or applicant has applied for final plat approval, or unless the applicant, with the consent of the landowner, has received prior approval from the City to extend the expiration date for up to one additional year, as regulated under Section 510 of city code. APPROVED by the City Council on this 24th day of April, 2018. Page 76 Resolution 2018- 2017110 Page 5 STATE OF MINNESOTA) COUNTY OF HENNEPIN) SS. The undersigned, being the duly qualified and appointed City Clerk of the City of Plymouth, Minnesota, certifies that I compared the foregoing resolution adopted at a meeting of the Plymouth City Council on April 24, 2018 with the original thereof on file in my office, and the same is a correct transcription the reof. WITNESS my hand officially as such City Clerk and the Corporate seal of the City this day of City Clerk Page 77 CITY OF PLYMOUTH RESOLUTION NO. 2018 - RESOLUTION APPROVING SUMMARY PUBLICATION OF ORDINANCE NO. 2018 - ORDINANCE AMENDING CHAPTER 21 OF THE CITY CODE TO CLASSIFY CERTAIN LAND LOCATED AT 5364 AND 5370 VICKSBURG LANE (2017110) Ordinance No. 2018- amends Chapter 21 of the City Code to classify certain land located at 5364 and 5370 Vicksburg Lane (2017110). A printed copy of the entire ordinance is available for inspection at the City Clerk's Office during regular office hours. APPROVED for summary publication by the City Council this 24th day of April, 2018. Page 78