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HomeMy WebLinkAboutEnvironmental Quality Committee Packet 03-14-2018ENVIRONMENTAL QUALITY COMMITTEE AGENDA March 14, 2018 WHERE: MEDICINE LAKE ROOM A Plymouth City Hall 3400 Plymouth Boulevard Plymouth, MN 55447 CONSENT AGENDA All items listed on the consent agenda* are considered to be routine by the Environmental Quality Committee and will be enacted by one motion. There will be no separate discussion of these items unless a Conunittee member, or citizen so requests, in which event the item will be removed from the conseni agenda and considered in normal sequence on theagenda. 1. 7:00 P.M. CALL TO ORDER 2. 7:00 P.M. PUBLIC FORUM — Individuals may address the Committee about any item not contained in the regular agenda. A maximum of 15 minutes is allotted for the Forum. 3. 7:20 P.M APPROVAL OF AGENDA - EQC members may add items to the agenda for discussion purposes or staff direction only. The EQC will not normally take official action on items added to the agenda. 4. 7:25 P.M. CONSENT AGENDA* A. Approve February 14, 2018 EQC Meeting Minutes (Asche) 5. 7:30 P.M. GENERAL BUSINESS A. Surface Water Management Plan Update 6. REPORTS AND STAFF RECOMMENDATIONS 7. FUTURE MEETINGS: March 14, 2018 • Storm Water Pollution Prevention Plan Public Meeting • Recycling Contract 8. 8:00 P.M. ADJOURNMENT DRAFT Minutes Environmental Quality Committee (EQC) February 14, 2018 MEMBERS PRESENT: Chair Marky Williamson, Committee Members Paul Serene, Andy Polzin, Kathy Osborne, Marita Prokop, Clay Hoes, and Clark Gregor MEMBERS ABSENT: None STAFF PRESENT: Water Resources Manager Derek Asche 1. Call to Order - 7:04. P.M. 2. Public Forum Mr. Richard Schmidt, a 40 year Plymouth resident, shared his opinion that the fine particles released from wood -burning are hannful. He quoted information from an article on the dangers of wood smoke creating more pollution than heaters and stoves that use other fuel. He requests that the conunittee take on the challenge of cleaning up the air by banning wood -burning fireplaces in new home construction and that older home remodeling require wood -burning fireplaces to either be converted to gas or be removed. Water Resources Asche explained to Mr. Sclunidt that while the subject of air quality is within the EQC's purview, the topic of wood -burning smoke is not in the 2018 Work Plan. If this is a topic the EQC determines they would like to study it can be added to the 2019 Work Plan to be approved by the City Council. 3. Approval of Agenda Motion by Committee Member Hoes, seconded by Committee Member Polzin, recommending approval of the February 14, 2018 Environmental Quality Committee meeting agenda. With all members voting in favor, the motion carried. 4. Consent Agenda A. Approve January 10, 2018 EQC Meeting Minutes Motion by Committee Member Osborne, seconded by Committee Member Senne recommending approval of the Consent Agenda. With all members voting in favor, the motion carried. 5. General Business A. EQC Refresher, Orientation, and Organization Water Resources Manager Asche introduced the new committee member, Clark Gregor. Asche provided an overview of the objectives of the EQC and the meeting procedures following the Roberts Rules of Order and Parliamentary Procedure. Environmental Quality Committee Minutes February 14, 2018 Page 2 Committee Member Osborne noted that foriner committee member Dick Kobussen had created a helpful list of procedures and notes for the cormnittee Chair on how to organize a meeting; Water Resources Manager Asche said he will formalize the document and have it accessible for the committee. Asche also reviewed the rules of open -meeting laws and communication procedures. B. Election of Committee Chair and Vice Chair Water Resources Manager Asche summarized the role of the EQC Chair and the EQC Vice Chair and opened the floor to nominations. The Committee discussed the position of the Chair. After discussion, the EQC nominated Paul Senne as Chair. Motion by Committee Member Polzin seconded by Committee Member Hoes recommending approval of Paul Senne as Chair. With all members voting in favor, the motion carried. The Committee discussed the position of Vice Chair. After discussion, the EQC nominated Marita Prokop as Vice Chair. Motion by Committee Member Hoes, seconded by Committee Member Polzin recommending approval of Marita Prokop as Vice Chair. With all members voting in favor, the motion carried. C. Recycling Contract Water Resources Manager Asche gave a brief overview of the recycling program and contract: • The city recycling contract with Republic Services was last updated in 2011 and expires at the end of 2018. The contract is currently with Republic Services. • The value of the recycling contract is $800,000; the city pays $2.84 per certified dwelling unit (cdu) to Republic Services. • Residents pay $2.25/month for the service. The city receives grant funds from Hennepin County of $180,000-$200,000/year (this will be changing with the shift in funding for Organics programs.) • The contract includes service to all single family homes and dwellings up to 4-plex; also included is the Drop Off site, consisting of five 30 yard roll -offs and six front loaders. • There is approximately a 90% residential participation rate. The contract was written to allow for three year extensions and the terns of the contract are expiring at the end of 2018. Asche commented that if a new contract were written the terms of extension could be amended, if desired. With the contract expiring, a new contract needs to be in place by the middle of the summer of 2018. Asche is asking for comments from the EQC in regards to the recycling contract and the recycling program in general to provide a recommendation to the City Council. Environmental Quality Committee Minutes February 14, 2018 Page 3 The committee discussed several aspects of the current contract and program such as materials collected, revenue sharing, weekly pick-up, larger bins, and rates. The cominittee also discussed whether they felt the city should seek a new vendor for the contract or extend the current one. Asche cormnented that changing vendors is a big undertaking as all recycling carts would need to be switched out by January 1, 2019. He commented that overall the current vendor has provided good service to the city with no major issues. He added that he has been reviewing the current contract and has proposed some changes; he indicated that Republic Services also has some changes they would like to make to the contract. The committee decided to review the proposed amended contract again in March before making a recommendation to the City Council to proceed with the current vendor or to go out for a Request for Proposals and seek bids from other vendors. 6. Reports and Staff Recommendations 7. Future Meetings - March 14, 2018 Surface Water Management Plan Updates Recycling Contract 8. Adjournment Environmental Quality Committee adjourned at 8:35 p.m. Agenda Number CITY OF PLYMOUTH ENVIRONMENTAL QUALITY COMMITTEE AGENDA REPORT DATE: March 8, 2018 for the EQC Meeting of March 14, 2018 TO: Environmental Quality Committee (EQC) FROM: Derek Asche, Water Resources Manager SUBJECT: SURFACE WATER MANAGEMENT PLAN ACTION REQUESTED: To receive update on Surface Water Management Plan update. BACKGROUND: Federal and state law, including the federal Clean Water Act (1972) and its subsequent updates, as well as the Metropolitan Surface Water Management Act (1982) set the foundation for surface water and non -point source pollution treatment. As Plymouth continues to grow, develop, and redevelop, urbanization will continue to impact the quality of ponds, wetlands, streams and lakes. Staff has begun to revise the City's 2008 Surface Water Management Plan to comply with the rules and requirements of the 3rd Generation Plans (Minnesota Statute 10313.235) of each watershed management organization (WMO) within the City (Bassett, Elm, Minnehaha, Shingle) and the Board of Soil and Water Resources (Minnesota Rule 8410). The Metropolitan Council also has a role in water resources management at the local level. Current Metropolitan Council goals and policies pertaining to water management are addressed in its 2040 Water Resources Management Policy Plan. This plan includes a significant water quality goal —that the quality of water leaving the metropolitan area be as good as the quality of water entering the area, and be in compliance with state and federal regulations. The City of Plymouth's strategy for improving water quality focuses on pollution prevention first and storm water treatment second. The plan goes beyond reacting to problems after they occur by implementing proactive programs and policies to protect surface water. The City annually assesses the condition of water resources and develops strategies for achieving realistic, attainable, implementable and affordable goals. This plan utilizes environmental and water resource inventories, monitoring data, citizen input, ordinances and other available information to work towards achieving the goals. The plan is the framework for implementation of best management practices (BMPs), programs and policies to manage surface water and to meet goals established for water resources in the future. Over the next 10 years, the City anticipates a transition from a majority of development projects to a majority of redevelopment projects. The Plan focus will continue to be on problems O:\Utilities\Ston Sewer and Water Resources\Enviromnental Quality Committee\Agenda Reports\2018\Surface Water Management Plan Update.docx associated with increased runoff volumes, sedimentation and storm water discharge into city lakes and wetlands. BUDGET IMPACT: There is no direct budget impact to receive an update on the Surface Water Management Plan. RECOMMENDATIONS: I recommend the EQC receive an update on the Surface Water Management Plan. Attachment: None O:\Utilities\Storm Sewer and Water ResourcesTnvironmental Quality Committee\Agenda Reports\2018\Surface Water Management Plan Update.docx