HomeMy WebLinkAboutEnvironmental Quality Committee Packet 03-14-2018ENVIRONMENTAL QUALITY COMMITTEE
AGENDA
March 14, 2018
WHERE: MEDICINE LAKE ROOM A
Plymouth City Hall
3400 Plymouth Boulevard
Plymouth, MN 55447
CONSENT AGENDA
All items listed on the consent agenda* are considered to be routine by the Environmental Quality
Committee and will be enacted by one motion. There will be no separate discussion of these items
unless a Conunittee member, or citizen so requests, in which event the item will be removed from
the conseni agenda and considered in normal sequence on theagenda.
1. 7:00 P.M. CALL TO ORDER
2. 7:00 P.M. PUBLIC FORUM — Individuals may address the Committee about any item
not contained in the regular agenda. A maximum of 15 minutes is allotted for the Forum.
3. 7:20 P.M APPROVAL OF AGENDA - EQC members may add items to the agenda for
discussion purposes or staff direction only. The EQC will not normally take official action
on items added to the agenda.
4. 7:25 P.M. CONSENT AGENDA*
A. Approve February 14, 2018 EQC Meeting Minutes (Asche)
5. 7:30 P.M. GENERAL BUSINESS
A. Surface Water Management Plan Update
6. REPORTS AND STAFF RECOMMENDATIONS
7. FUTURE MEETINGS: March 14, 2018
• Storm Water Pollution Prevention Plan Public Meeting
• Recycling Contract
8. 8:00 P.M. ADJOURNMENT
DRAFT Minutes
Environmental Quality Committee (EQC)
February 14, 2018
MEMBERS PRESENT: Chair Marky Williamson, Committee Members Paul Serene, Andy
Polzin, Kathy Osborne, Marita Prokop, Clay Hoes, and Clark
Gregor
MEMBERS ABSENT: None
STAFF PRESENT: Water Resources Manager Derek Asche
1. Call to Order - 7:04. P.M.
2. Public Forum
Mr. Richard Schmidt, a 40 year Plymouth resident, shared his opinion that the fine particles
released from wood -burning are hannful. He quoted information from an article on the dangers of
wood smoke creating more pollution than heaters and stoves that use other fuel. He requests that
the conunittee take on the challenge of cleaning up the air by banning wood -burning fireplaces in
new home construction and that older home remodeling require wood -burning fireplaces to either
be converted to gas or be removed.
Water Resources Asche explained to Mr. Sclunidt that while the subject of air quality is within the
EQC's purview, the topic of wood -burning smoke is not in the 2018 Work Plan. If this is a topic
the EQC determines they would like to study it can be added to the 2019 Work Plan to be approved
by the City Council.
3. Approval of Agenda
Motion by Committee Member Hoes, seconded by Committee Member Polzin, recommending
approval of the February 14, 2018 Environmental Quality Committee meeting agenda. With all
members voting in favor, the motion carried.
4. Consent Agenda
A. Approve January 10, 2018 EQC Meeting Minutes
Motion by Committee Member Osborne, seconded by Committee Member Senne recommending
approval of the Consent Agenda. With all members voting in favor, the motion carried.
5. General Business
A. EQC Refresher, Orientation, and Organization
Water Resources Manager Asche introduced the new committee member, Clark Gregor.
Asche provided an overview of the objectives of the EQC and the meeting procedures following
the Roberts Rules of Order and Parliamentary Procedure.
Environmental Quality Committee Minutes
February 14, 2018
Page 2
Committee Member Osborne noted that foriner committee member Dick Kobussen had created a
helpful list of procedures and notes for the cormnittee Chair on how to organize a meeting; Water
Resources Manager Asche said he will formalize the document and have it accessible for the
committee.
Asche also reviewed the rules of open -meeting laws and communication procedures.
B. Election of Committee Chair and Vice Chair
Water Resources Manager Asche summarized the role of the EQC Chair and the EQC Vice
Chair and opened the floor to nominations.
The Committee discussed the position of the Chair. After discussion, the EQC nominated Paul
Senne as Chair.
Motion by Committee Member Polzin seconded by Committee Member Hoes recommending
approval of Paul Senne as Chair. With all members voting in favor, the motion carried.
The Committee discussed the position of Vice Chair. After discussion, the EQC nominated Marita
Prokop as Vice Chair.
Motion by Committee Member Hoes, seconded by Committee Member Polzin recommending
approval of Marita Prokop as Vice Chair. With all members voting in favor, the motion carried.
C. Recycling Contract
Water Resources Manager Asche gave a brief overview of the recycling program and contract:
• The city recycling contract with Republic Services was last updated in 2011 and expires at
the end of 2018. The contract is currently with Republic Services.
• The value of the recycling contract is $800,000; the city pays $2.84 per certified dwelling
unit (cdu) to Republic Services.
• Residents pay $2.25/month for the service. The city receives grant funds from Hennepin
County of $180,000-$200,000/year (this will be changing with the shift in funding for
Organics programs.)
• The contract includes service to all single family homes and dwellings up to 4-plex; also
included is the Drop Off site, consisting of five 30 yard roll -offs and six front loaders.
• There is approximately a 90% residential participation rate.
The contract was written to allow for three year extensions and the terns of the contract are
expiring at the end of 2018. Asche commented that if a new contract were written the terms of
extension could be amended, if desired. With the contract expiring, a new contract needs to be in
place by the middle of the summer of 2018. Asche is asking for comments from the EQC in regards
to the recycling contract and the recycling program in general to provide a recommendation to the
City Council.
Environmental Quality Committee Minutes
February 14, 2018
Page 3
The committee discussed several aspects of the current contract and program such as materials
collected, revenue sharing, weekly pick-up, larger bins, and rates.
The cominittee also discussed whether they felt the city should seek a new vendor for the contract
or extend the current one. Asche cormnented that changing vendors is a big undertaking as all
recycling carts would need to be switched out by January 1, 2019. He commented that overall the
current vendor has provided good service to the city with no major issues. He added that he has
been reviewing the current contract and has proposed some changes; he indicated that Republic
Services also has some changes they would like to make to the contract.
The committee decided to review the proposed amended contract again in March before making a
recommendation to the City Council to proceed with the current vendor or to go out for a Request
for Proposals and seek bids from other vendors.
6. Reports and Staff Recommendations
7. Future Meetings - March 14, 2018
Surface Water Management Plan Updates
Recycling Contract
8. Adjournment
Environmental Quality Committee adjourned at 8:35 p.m.
Agenda Number
CITY OF PLYMOUTH
ENVIRONMENTAL QUALITY COMMITTEE
AGENDA REPORT
DATE: March 8, 2018 for the EQC Meeting of March 14, 2018
TO: Environmental Quality Committee (EQC)
FROM: Derek Asche, Water Resources Manager
SUBJECT: SURFACE WATER MANAGEMENT PLAN
ACTION REQUESTED: To receive update on Surface Water Management Plan update.
BACKGROUND: Federal and state law, including the federal Clean Water Act (1972) and its
subsequent updates, as well as the Metropolitan Surface Water Management Act (1982) set the
foundation for surface water and non -point source pollution treatment.
As Plymouth continues to grow, develop, and redevelop, urbanization will continue to impact the
quality of ponds, wetlands, streams and lakes. Staff has begun to revise the City's 2008 Surface
Water Management Plan to comply with the rules and requirements of the 3rd Generation Plans
(Minnesota Statute 10313.235) of each watershed management organization (WMO) within the
City (Bassett, Elm, Minnehaha, Shingle) and the Board of Soil and Water Resources (Minnesota
Rule 8410).
The Metropolitan Council also has a role in water resources management at the local level.
Current Metropolitan Council goals and policies pertaining to water management are addressed
in its 2040 Water Resources Management Policy Plan. This plan includes a significant water
quality goal —that the quality of water leaving the metropolitan area be as good as the quality of
water entering the area, and be in compliance with state and federal regulations.
The City of Plymouth's strategy for improving water quality focuses on pollution prevention first
and storm water treatment second. The plan goes beyond reacting to problems after they occur
by implementing proactive programs and policies to protect surface water. The City annually
assesses the condition of water resources and develops strategies for achieving realistic,
attainable, implementable and affordable goals. This plan utilizes environmental and water
resource inventories, monitoring data, citizen input, ordinances and other available information
to work towards achieving the goals. The plan is the framework for implementation of best
management practices (BMPs), programs and policies to manage surface water and to meet goals
established for water resources in the future.
Over the next 10 years, the City anticipates a transition from a majority of development projects
to a majority of redevelopment projects. The Plan focus will continue to be on problems
O:\Utilities\Ston Sewer and Water Resources\Enviromnental Quality Committee\Agenda Reports\2018\Surface Water Management Plan
Update.docx
associated with increased runoff volumes, sedimentation and storm water discharge into city
lakes and wetlands.
BUDGET IMPACT: There is no direct budget impact to receive an update on the Surface Water
Management Plan.
RECOMMENDATIONS: I recommend the EQC receive an update on the Surface Water
Management Plan.
Attachment: None
O:\Utilities\Storm Sewer and Water ResourcesTnvironmental Quality Committee\Agenda Reports\2018\Surface Water Management Plan
Update.docx