HomeMy WebLinkAboutPark and Recreation Advisory Commission Packet 12-14-2017 NEXT REGULAR MEETING – January 11, 2018 – Plymouth City Hall
PARKS AND RECREATION ADVISORY COMMISSION
MEETING AGENDA
1. CALL TO ORDER
2. APPROVAL OF MINUTES
3. OPEN FORUM:
4. PRESENTATIONS (NON-ACTION ITEMS):
4a. Recreation Operations (Kari Hemp)
5. NEW BUSINESS (ACTION ITEMS):
5a. 2018 Meeting Schedule (Action)
5b. 2017 Strategic Plan Status (Action)
6. COMMISSIONER/STAFF UPDATE
Project Updates
o January 11, 5:30 p.m. – The Meadows Open House
o February 8, 6:00 p.m. – Green Oaks Playground Open House
Upcoming Community/Special Events
7. ADJOURNMENT
DATE & TIME:
Thursday, December 14, 2017 7:00pm
LOCATION:
Plymouth City Hall – Council Chambers
3400 Plymouth Blvd, Plymouth, Minnesota 55446
1 Proposed Minutes
October 12, 2017
Proposed Minutes
Park & Recreation Advisory Commission
Thursday, October 12, 2017
MEMBERS PRESENT: Chair Merrilee Riley, Commissioners: Dick Burkhardt, Tricia DeBleeckere, Marilyn Sunseri,
Michael Swanson
MEMBERS ABSENT: Vice Chair Aaron Vanderwall
STAFF PRESENT: Plymouth Ice Center Manager Bill Abel, Plymouth Ice Center Manager Erik Halverson
COUNCIL REPRESENTATIVES: Councilmember Jim Davis
GUESTS:
1. CALL TO ORDER
Chair Riley called the meeting to order at 7:04 p.m.
2. APPROVAL OF MINUTES
Motioned and seconded, recommending approval of the September 14, 2017 Park and Recreation
Advisory Commission meeting minutes with corrections as noted. With all members voting in
favor, the motion carried.
3. OPEN FORUM:
4. PRESENTATIONS (NON-ACTION ITEMS):
4a. New PIC Manager – Erik Halverson
Erik Halverson has joined the Plymouth Parks & Recreation Department on September 6 as the new
PIC Manager. He will take over facility management upon Bill Abel’s retirement. Erik’s experience
includes working at the Minneapolis Convention Center and St. Cloud State University, where he
was the coordinator of sports facilities.
5b. PIC Operations/Usage – Bill Abel & Erik Halverson
The Plymouth Ice Center will be hosting the national USA Hockey Sled Classic November 16-19.
Teams from all around the United States and Canada will be playing at the PIC. City volunteers will
be assisting during the games helping players transport their bags and sleds. The Wayzata Youth
Hockey Association, Wayata High School Hockey teams, and Providence Academy Hockey teams
are also working many volunteer shifts over the weekend. Admission to the tournament is free.
5. NEW BUSINESS (ACTION ITEMS):
2 Proposed Minutes
October 12, 2017
6. COMMISSIONER/STAFF UPDATE
• Staff will be hosting an Open House for the upcoming Medina Road Trail Gap project on
November 9 from 5:30-7:30pm. The Open House will be held at Plymouth City Hall. All
Commissioners are welcome to attend to hear feedback from residents.
• The Wedding Expo will be held Saturday, November 4 at the Plymouth Creek Center. Tickets are
available at the door. Visitors can meet with a variety of wedding vendors including floral,
catering, photography, entertainment and more.
• The Kids Garage Sale will be held Sunday, November 5 at the Plymouth Creek Center. Shoppers
are welcome to stop in to purchase gently used treasures from young sellers.
• A tour of the PIC was provided to Commissioners.
7. ADJOURNMENT
Motion by Commissioner DeBleeckere, seconded by Commissioner Swanson, recommending
adjournment of the Park and Recreation Advisory Commission meeting. With no objection, Chair
Riley adjourned the meeting at 7:40 p.m.
MEMO
CITY OF PLYMOUTH
3400 PLYMOUTH BOULEVARD, PLYMOUTH, MN 55447
DATE: December 14, 2017
TO: Parks & Recreation Advisory Commission
FROM: Sarah Josephs, Plymouth Park & Recreation
SUBJECT: 2018 PRAC Meeting Dates
ACTION REQUESTED
The Parks & Recreation Advisory Commission should review and approve the 2018 Meeting schedule.
BACKGROUND INFORMATION
The Parks & Recreation Advisory Commission is scheduled to meet seven times each year, on the second
Thursday of the month at 7:00 p.m., to oversee plans and proposals for the city’s park system and
recreation programs. Keeping with that schedule, the dates below would make up the 2018 Park &
Recreation Advisory Commission meeting schedule as shown.
Parks & Recreation Advisory Commission Regular Meetings
Date Location Topic
January 11 City Council Chambers General
February 8 City Council Chambers General
May 10 City Council Chambers General
June 14 Plymouth Creek Center Facility Operations
September 13 Park Maintenance Maintenance Operations
October 11 or November 8 Plymouth Ice Center Ice Center Facility Operations
December 13 City Council Chambers Recreation Operations
Important Dates to Remember
Date Location Event
February 27 Plymouth Creek Center Board & Commission Recognition Event
October 2 Plymouth Creek Center City Volunteer Recognition Event
MEMO
CITY OF PLYMOUTH
3400 PLYMOUTH BOULEVARD, PLYMOUTH, MN 55447
DATE: December 14, 2017
TO: Parks & Recreation Advisory Commission
FROM: Diane Evans, Director of Parks and Recreation
SUBJECT: Plymouth Parks & Recreation 2017 Strategic Plan
ACTION REQUESTED
The Park and Recreation Advisory Commission should review and approve the end of the year progress of
the 2017 Strategic Plan.
BACKGROUND INFORMATION
As a part of the Commission for Accreditation of Park and Recreation Agencies (CAPRA) process,
administered by the National Recreation and Park Association, the department develops a strategic plan
to ensure that our mission, goals, and objectives have been achieved.
STRATEGIC PLAN INFORMATION
The 2017 Strategic Plan is a compilation of both long-range and short term goals that helps the
department stay on track to meet the vision and mission of the City. Each division developed goals or
strategies that implement the overarching mission of the City and the Plymouth Parks and Recreation
Department. The plan identifies staff responsibilities, budget impact, and timelines. The Strategic Plan is
a working document that is updated throughout the year as goals and initiatives are completed. The
document is also reviewed and updated on an annual basis.
ATTACHMENTS
2017 Strategic Plan – End of year status
PLYMOUTH PARKS AND RECREATION
2017 STRATEGIC PLAN
COMPREHENSIVE PLAN GOALS
#1 Provide a high-quality park and open space system that offers a balance of active and passive
recreational opportunities.
#2 Develop and maintain a trail system throughout the community to provide recreation
opportunities and encourage non-motorized transportation.
#3 Provide recreation programs and facilities that are well used and cost-effective.
ADMINISTRATION INITIATIVES
GOAL INITIATIVE MID YR. STATUS FINAL
1-A1 Land Acquisitions: Secure land for the Northwest Greenway,
future Parks and open space using park dedication funds.
Responsibility: Management Staff (Evans)
Budget Impact: $400,000 CIP
Timing: 2017 project
Purchased 40 acre
Sween property
for NWG -
$310,000 – Feb.
2017
Working on final
NWG
acquisition
1-A2 CIP Planning: Review and update the CIP plan to ensure long-
range goals and improvement costs are programmed.
Responsibility: Management Staff (Evans/Northway)
Budget Impact: Staff time
Timing: 2017 project
Initiated 2018-
2022 planning
2018-2022 CIP
approved by
City Council
2-A3 Northwest Greenway Corridor – Phase III: Construction of
boardwalk over the north end of the Elm Creek Wetland.
Responsibility: Management Staff (Evans)
Budget Impact: $1,200,000 CIP
Timing: 2017 project
Bids awarded by
City Council on
4/25/17
Construction May-
October
Substantial
completion –
punch list items
for May 2018
1-A4 New Neighborhood Park - Crooked Creek Park: Develop new
park near Medina boarder – off of Brockton Lane.
Responsibility: Management Staff (Northway)
Budget Impact: $450,000 CIP
Timing: 2017 project
Master plan
approved – begin
earthwork in May
Under
construction –
scheduled for
Spring 2018
completion
1-A5 Fieldhouse Dome Replacement: Replace dome, lighting and
HVAC/inflation system.
Responsibility: Management Staff (Evans & Fleck)
Budget Impact: $875,000 CIP
Timing: 2017 project
Project awarded –
HVAC installation
scheduled for June
Completed
October 2017
2-A6 New Trail Connection Prioritization: The Parks Commission
will continue to prioritize and determine feasibility of projects
through 2020.
Responsibility: Management Staff (Rippe)
Feasibility reports
completed
Trail gaps
prioritized for
2018 & 2019
PLYMOUTH PARKS AND RECREATION
2017 STRATEGIC PLAN
Budget Impact: Staff time
Timing: On-going
2-A7 Tap Grant Trail: Work with Three Rivers Park District to
complete Luce Line Trail on-ramp connection at Fernbrook
Lane.
Responsibility: Management Staff (Northway/Rippe)
Budget Impact: $35,000 CIP
Timing: 2017 project
Project awarded
by Three Rivers
Park District
Construction June-
August
Project
completed
1-A8 Building/Shelter Renovation: Replace shelter at East Medicine
Lake Park.
Responsibility: Management Staff (Evans)
Budget Impact: $500,000 CIP
Timing: 2017 project
Master Plan
presented to City
Council on April 25
Project re-bid in
December
2-A9 CSAH 24 Trail: Work with Plymouth Engineering Department
and Hennepin County to construct County 24 trail gap.
Responsibility: Management Staff (Rippe)
Budget Impact: $200,000 CIP
Timing: 2017 project
In progress Project
Completed
1-A10 Comprehensive Plan Update: Work with City staff and
community to initiate the 2030 Comprehensive Plan.
Responsibility: Management Staff
(Evans/Northway/Rippe)
Budget Impact: Staff-time
Timing: 2016 -2018 project
In progress Project
Completed
PARKS AND FORESTRY DIVISION INITIATIVES
GOAL INITIATIVE MID YR. STATUS FINAL
1-PF1 Playground Replacement/Renovation: This project renovates
Sunrise and Imperial Hills playgrounds.
Responsibility: Parks & Forestry Manager (Brunelle)
Budget Impact: $210,000 CIP
Timing: 2017 project
Vendors
selected,
equipment
ordered
Construction
May-August
Project
completed
1-PF2 Emerald Ash Borer Management Plan: Continue with
treatment and management of ash trees.
Responsibility: Forester (Buck)
Budget Impact: Budget
Timing: 2017
On-going Completed for
year
1-PF3 Buckthorn Eradication: Continue buckthorn management
program in collaboration with ICWC.
Responsibility: Forester (Buck)
Budget Impact: $50,000 Budget
Timing: 2017
On-going On-going
PLYMOUTH PARKS AND RECREATION
2017 STRATEGIC PLAN
1-PF4 Bridges & Boardwalks: Replacement of boardwalk at Three
Ponds Park.
Responsibility: Parks & Forestry Manager (Brunelle)
Budget Impact: $135,000 CIP
Timing: 2017
Project
completed
1-PF5 Park Property Identification: Install property boundary
markers on identified parks and/or newly acquired property.
Responsibility: Forester (Buck)
Budget Impact: Budget
Timing: On-Going
On-going On-going
2-PF6 Trail Usage Data: Collect and analyze trail use data to
determine use volumes and patterns in order to better plan,
design/redesign and maintain trail systems throughout the
community.
Responsibility: Deputy Director (Northway)
Budget Impact: Staff time
Timing: On-Going (Initiated end of 2009)
On-going On-going
New counters
installed on NWG
2-PF7 Trail Fogging & Seal Coating: Continue with trail fogging/seal
coating of newly constructed and/or refurbished park trails.
Responsibility: Deputy Director (Northway)
Budget Impact: $50,000 Budget
Timing: 2017
Trails have been
identified and
will be initiated
in June
Project
completed
2-PF8 Trail/Parking lot repair: Funding is provided in the CIP for
repairs of park trails and parking facility parking lots.
Locations of the repair work have yet to be determined.
Responsibility: Parks & Forestry Manager (Brunelle)
Budget Impact: $205,000 CIP
Timing: 2017 project
Mid-summer
project
Project
completed
3-PF9 Work Efficiency Initiatives: Continue utilizing software and
hardware improvements to enhance efficiencies.
Responsibility: Department Managers
Budget Impact: Staff Time
Timing: On-going
On-going On-going
1-PF10 Misc. Park Improvements: This project will repair and replace
a variety of park amenities
Responsibility: Deputy Director (Northway)
Budget Impact: $125,000 CIP
Timing: 2017 Project
Project initiated
– Hilde fencing,
Pickle ball courts
and Hilde
shelter
Project
completed
1-PF11 Lighting Improvements: Replace lighting at Plymouth Creek
Park.
Responsibility: Parks & Forestry Manager (Northway)
Budget Impact: $275,000 CIP
Timing: 2017 Project
In-progress –
waiting on parts
Project
completed
PLYMOUTH PARKS AND RECREATION
2017 STRATEGIC PLAN
RECREATION DIVISION INITIATIVES
GOAL INITIATIVE MID YR. STATUS FINAL
3-R1 Outdoor Ticketed/Paid Event(s): Develop policies and
procedures for the implementation of ticketed events at the
Hilde Performance Center.
Responsibility: Recreation Manager (Hemp)
Budget Impact: Staff time
Timing: 2017
In the research
process
Project completed
3-R2 CAPRA: Management and oversight of CAPRA
Responsibility: Recreation Manager (Hemp)
Budget Impact: Staff time
Timing: 2017
On-going On-going
3-R3 Software Replacement: Manage & fine tune new registration
software for the department.
Responsibility: Recreation Manager (Hemp)
Budget Impact: Staff time
Timing: 2017
RecTRAC
software is
operational
Project completed
3-R4 New Event: Plan a new fall festival focused on music and
potentially craft beer.
Responsibility: Recreation Manager (Hemp)
Budget Impact: Staff time
Timing: 2017
On hold until 2018
3-R5 Fees & Policies: Review and update division policies and fees
as appropriate.
Responsibility: Recreation Manager (Hemp)
Budget Impact: Staff time
Timing: 2017
Completed
3-R6 Parks Map: Update and reprint park map.
Responsibility: Recreation Manager (Hemp)
Budget Impact: Staff time
Timing: 2017
Will be initiated
in May
Will be complete
by end of
December 2017
VOLUNTEER DIVISION INITIATIVES
GOAL INITIATIVE MID YR. STATUS FINAL
2-V1 Plymouth Has Heart: Stencil red hearts every 1/10 of a mile
on select trails to help residents track their activity.
Responsibility: Volunteer Coordinator (Maas)
Budget Impact: Staff time
Timing: On-Going (Initiated end of 2009)
Will be initiated
in June
Project
completed for
year
PLYMOUTH PARKS AND RECREATION
2017 STRATEGIC PLAN
3-V2 Volunteer Recognition Event:
Responsibility: Volunteer Coordinator (Maas)
Budget Impact: Staff time
Timing: On-Going (Initiated end of 2009)
Has not been
initiated
Project
completed
PLYMOUTH ICE CENTER DIVISION INITIATIVES
GOAL INITIATIVE MID YR. STATUS FINAL
3-PIC1 Refrigerant Conversion: Replace R-22 with Ammonia system.
Responsibility: PIC Manager (Halverson/Evans)
Budget Impact: $1,455,000 CIP
Timing: 2017
Project awarded
– construction
starts in May
Project
completed
3-PIC2 PIC Ice Rink Conversion: On rink A – resize rink from Olympic
to Professional and convert from sand to concrete.
Responsibility: PIC Manager (Halverson/Evans)
Budget Impact: $918,000 CIP
Timing: 2017
Project awarded
– construction
starts in May
Project
completed
3-PIC3 Energy Management System: Install technology for remote
access of PIC ice management systems.
Responsibility: PIC Manager (Halverson/Evans)
Budget Impact: $60,000 CIP
Timing: 2017
Project awarded
– construction
starts in May
Project
completed
3-PIC4 Dasher Boards: Replace dasher boards on rink A.
Responsibility: PIC Manager (Halverson/Evans)
Budget Impact: $85,000 CIP
Timing: 2017
In-progress with
change order for
seamless glass
utilizing WYHA
donation
Project
completed
3-PIC5 Rubber Flooring: Replace rubber floor material in locker
rooms.
Responsibility: PIC Manager (Halverson)
Budget Impact: $75,000 CIP
Timing: 2017
In-progress Project
completed
3-PIC6 Track Facility Users: Install and track facility users.
Responsibility: PIC Manager (Halverson)
Budget Impact: Staff time
Timing: On-going
On-going On-going
PLYMOUTH PARKS AND RECREATION
2017 STRATEGIC PLAN
PLYMOUTH CREEK CENTER & FIELDHOUSE DIVISION INITIATIVES
GOAL INITIATIVE MID YR. STATUS FINAL
3-PCC1 Track Facility Users: Install and track facility users at the
PCC/Fieldhouse.
Responsibility: PCC Manager (Fleck)
Budget Impact: Staff Time
Timing: On-going
On-going On-going
3-PCC2 Field House Dome: Replace dome, lighting and
HVAC/inflations system.
Responsibility: PCC Manager (Fleck)
Budget Impact: $875,000 CIP
Timing: 2017
Project awarded
– HVAC
installation
scheduled for
June
Project
completed
3-PCC3 PCC Feasibility Study: Complete study and/or review of PCC
space for potential renovation and expansion.
Responsibility: PCC Manager (Fleck)
Budget Impact: Staff time
Timing: 2017
Project
completed
3-PCC4 Roof Top Units: Replace HVAC units.
Responsibility: PCC Manager (Fleck)
Budget Impact: $85,000 CIP
Timing: 2017
On-hold until
2018
Adding Quality to Life
Sponsorship Opportunities
Boost your visibility and demonstrate your commitment to the
community. The participation of community businesses, organizations,
and individuals contributes to the success of special events in Plymouth.
Sponsorship options include financial contributions, in-kind services,
materials and/or supplies and team building volunteer opportunities.
For specific event information, visit plymouthmn.gov/sponsors
Volunteer Opportunities
Volunteers help in a variety of
ways to make each of these
events a success. To learn more
about volunteer opportunities,
contact Jackie Maas, Volunteer
Coordinator, at 763-509-5230 or
jmaas@plymouthmn.gov.
SPECIAL EVENTS 2018
plymouthmn
plymouthmn_gov
plymouthmn.gov/specialevents
763.509.5200
Stay updated on
Plymouth Special Events
Plymouth Parks & Recreation
WINTER MARKET
Jan 13, Feb 10, Mar 10, 9-1:30 pm / Bachman’s Plymouth
As the weather cools down, warm up inside Bachman’s greenhouse
to shop seasonal goods. Stock up on produce, treats, and gifts.
SKATE THE GARDEN
January 11, 6-8 pm / Millennium Gardens
Embrace winter and see this special facility in a whole new way -
lights, music and a frozen pond will replace blooming flowers.
AFTER HOURS AT THE CREEK
January 19, 7-10 pm / Plymouth Creek Center
This adults-only event features a comedy performance, DJ and
music, food, snacks, cash bar, games & inflatables. $25/person.
FIRE & ICE FESTIVAL
Feb 3, 3-7 pm / Parkers Lake Park
Feel the Minnesota winter nostalgia with cold weather fun; winter
games, music, skating, hayrides and fireworks at 6:30 p.m.
WEDDING OPEN HOUSE/EXPO
Winter: February 22 / Fall: TBD, 5-7:30 pm
Plymouth Creek Center
Search ideas and inspiration by visiting with our exclusive caterers,
photographers, florists, bakeries, party rentals and much more.
HEALTHY LIVING FAIR
March 4, 1-4 pm / Plymouth Creek Center
Take charge of your family’s health by sampling a variety of health
screenings, educational sessions, active samplers and more.
PRIMAVERA
April 20-21, times vary / Plymouth Creek Center
Come support local creatives. Primavera features a juried art
exhibit, performances in music, drama and the literary arts.
Primavera is a partnership with Plymouth Arts Council and City of
Plymouth.
WALK WITH THE MAYOR
May 1, 6 pm / Plymouth Creek Center
Rack up the steps while getting to know your Mayor on a 30-45
minute walk. Information and discussion period before walk.
Snacks and water are provided.
KIDS GARAGE SALE
Spring: May 6 / Fall: TBD / Plymouth Creek Center
Support young entrepenuers by shopping for clothes, books, games,
toys and more.
BARK IN THE PARK
May 19, 10 am - 2 pm / Hilde Performance Center
Spoil your favorite furry friend out at the park to meet other dog
lovers. Activities and contests along with info and products from
local vendors.
HAPPY BIRTHDAY AMERICA PARADE
June 27, 10 am–12 pm / Hilde Performance Center
Bring your bikes, trikes, wagons and friends. Decorate with
streamers and ballons which are provided or bring your own.
FARMERS MARKET
Every Wed, June 27-Oct 10, 2:30-6:30 pm
Parkers Lake Playfield
The market enhances community health with fresh, Minnesota
grown produce and plants as well as locally made breads, jams,
honey and much more.
MUSIC IN PLYMOUTH 5K
June 30, 8 AM
Join runners and walkers in a 3.1 mile tour of the City Center
area. Families are welcome. This is a fundraiser sponsored by the
Plymouth Civic League. For more info, email mip5k@aol.com.
ENTERTAINMENT IN THE PARKS
June-August, times vary
Hilde Performance Center and Parkers Lake Park
Concerts, drama, dance performances, movies in the park, water
ski shows and more – all free of cost for to the community to enjoy.
KIDS FEST
August 2, 6:00–9:00 pm / Hilde Performance Center
Enjoy an evening of kid’s activities including inflatables, games,
face painting, entertainment, eco-friendly activities and more.
PLYMOUTH ON PARADE
Sept 22, 10:30 am to 2:00 pm / City Center
Celebrate our community by enjoying an old-fashioned parade
through City Center and an afternoon of family activities at the
Hilde Performance Center, the Plymouth Ice Center and Life Time
Fitness.
HALLOWEEN AT THE CREEK
Oct 26, 6-9 pm / Plymouth Creek Center
The one and only stop you need to make to celebrate Halloween!
A family festival which includes carnival games, prizes, inflatables,
entertainment and treats.
PLYMOUTH ARTS FAIR
Nov 17-18, times vary / Plymouth Creek Center
The creatives in your community will proudly display and sell
their artwork. This juried event features live music and other
entertainment the whole family can appreciate.
OLD FASHIONED CHRISTMAS
Dec 9, 2-5 pm / Plymouth Creek Park
Enjoy the sights, sounds, smells and tastes of the holidays; sleigh
rides, musical performances and cookies. Co-sponsored by the
Plymouth Historical Society.
The Parks and Recreation Department provides quality community events for residents of all ages and interests.
Partnerships with local businesses, civic groups and volunteers help to make these free or low cost events possible for 2018.
plymouthmn plymouthmn_gov plymouthmn.gov/specialevents 763.509.5200
MUSIC IN PLYMOUTH
July 11, 5:30-10:30 pm / Hilde Performance Center
Revel in an enchanted evening of music under the stars
featuring musical performances including the Minnesota
Orchestra. Stay for the grand finale, a spectacular fireworks
display set to music! Sponsored by the Plymouth Civic League.
For more info, visit musicinplymouth.org.
AFTER HOURS
AT THE C
R
E
E
K
PLYMOUTH CREEK CENTER
JANUARY19
7-10 PM
$25 ADMISSION
Includes pizza bar, appetizers, one drink ticket,
and access to all entertainment
FEATURING LAST COMIC STANDING
SEMIFINALIST TOMMY RYMAN
Plymouth Parks and Recreation • 763-509-5200
PIZZA • INFLATABLES • CASH BAR • ENTERTAINMENT • MUSIC • ARCADE GAMES
ADULTS ONLY (21+)
GROUP TICKET PRICING AVAILABLE
call for details 763-509-5200