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Home My WebLink AboutCity Council Packet 02-13-2018 Special Special Council Meeting 1 of 1 February 13, 2018 CITY OF PLYMOUTH AGENDA SPECIAL COUNCIL MEETING FEBRUARY 13, 2018, 5:30 p.m. MEDICINE LAKE CONFERENCE ROOM 1. CALL TO ORDER 2. TOPICS A. Plymouth Creek Center improvements B. Set future Study Sessions 3. ADJOURN SPECIAL COUNCIL MEETING February 13, 2018 Agenda Number: 2A To: Dave Callister, City Manager Prepared by: Christopher Fleck, Plymouth Creek Center Manager Kari Hemp, Recreation Manager Reviewed by: Diane Evans, Director of Parks and Recreation Item: Discussion on Expansion and Renovation of the Plymouth Creek Center 1.ACTION REQUESTED: Staff will update Council on the project and request approval to contract services with Hammel, Green, and Abrahamson (HGA) in order to engage the community and provide feedback for the potential renovation and expansion of the Plymouth Creek Center (PCC). 2.BACKGROUND: In August 2016, staff solicited a Request for Proposal (RFP) from several architectural firms to complete a feasibility study for the potential renovation and expansion of the PCC. The feasibility study was completed in February 2017 and the results presented to Council on April 11, 2017. The final report is attached for your review. The vision and design of the PCC began in 1997, with the ultimate goal of meeting the current and future recreation needs of all age groups for the next 15-20 years. Twenty years later, the PCC is still a well-used community space with over 300,000 annual visitors. Even though the PCC is valued and well utilized, it is not without its challenges. The size and types of spaces do not meet current and future needs of a growing community with an appetite for active recreation programs and services. The PCC reaches many user groups on a yearly basis including Parks and Recreation programming, paid renters and City users. In 2016, there were nearly 4,000 reservations at the activity center, with over 9,534 hours of use. Parks and Recreation programs contributed to 82% of those reservations, whereas paid renters and other City users provided the remaining 18%. The PCC is challenged by an aging facility, lack of appropriate programming space and room availability, which in turn negatively impacts customer service and satisfaction amongst its many users. Staff researched other metro cities that have recently built or expanded their facilities. Information gathered includes site specific features, the planning process and funding strategies for each project. The attached Community Center Comparison Chart references the results. Staff recommends hiring a consultant to conduct and lead the community engagement process. The following strategies would be included as contracted services. Page 1 Vision - purpose and message •Establishes the guiding principles of the community engagement process •Public workshop planning - brainstorm methods and tools to best engage the public to be informed with meaningful information Engage - inform and listen •Public open house / workshops o Inform the public of community engagement goals o Engage participants through interactive presentation tools and communication methods, large group, small group o Gather thoughts and input •Survey/Presentation Boards. o City Facilities o Special Events •Engage the broader community through online interactive survey and comment software. o Social Pinpoint o Flash Vote Share – analyze and recommend •Collect and analyze comments, data and results of online survey and public open house •Summarize key themes resulting from public comments and provide recommendations •Assist with public messaging, vision and project description for website, press release, and social media •Present findings and recommendations to City Council •Assemble community engagement findings into a summary report for council and for public review Staff received a proposal from HGA in the amount of $28,000 to conduct this process. Staff would use the interactive boards to collect feedback in the lobbies of city facilities as well as special events throughout the year. In addition, staff would create visual tours of local community centers to share with council. Timeline Staff would like to utilize 2018 to gather information, solicit feedback and implement an assortment of community engagement opportunities. Staff and HGA will present data to the Council in late 2018 with potential decision points in early 2019. 3.BUDGET IMPACT There are a variety of fund options and sources that can be utilized for the overall project. Staff is working on fund options and will present these at a later date. Funding sources for the consultant will be determined by the City Manager. 4.ATTACHMENTS: Plymouth Creek Center Feasibility Study Presentation April 2017 Staff Report Community Center Comparison Chart Page 2 PLYMOUTH CREEK CENTER Expansion and Renovation Feasibility Study City Council Presentation April 11, 2017 Commission No.: 2065-006-00Page 3 2Commission No.: 3948-001-00 AGENDA • Project Goals • Defining the Need Stakeholders Demographics Area Community Center Comparison Challenges and Deficiencies • Space Needs Review Existing and New Program Spaces • Concept Review Site Analysis Preferred Building Diagram Option A 3D Views Alternate Building Diagram Option B •Cost Estimate Summary •Q/A Page 4 3Commission No.: 3948-001-00 PROJECT GOALSPark and Recreation Services Address challenges in programming and access Facility Stewardship Resolve facility deficiencies such as room availability, challenges in accessibility, suitable room space, building size, and customer service while preserving/maintaining quality Plan for the future Evaluate demographic trends and plan for future programming and community growth Plymouth Parks and Recreation Mission Statement ENHANCING THE QUALITY OF LIFE FOR ALL RESIDENTS FOSTERING INDIVIDUAL AND COMMUNITY DEVELOPMENT IN ALL ASPECTS: PHYSICAL MENTAL SOCIAL ENVIRONMENTAL Page 5 4Commission No.: 3948-001-00 DEFINING THE NEED - STAKEHOLDERS STAKEHOLDERS: Plymouth Creek Center Staff Plymouth Recreation Staff City Staff (Public Safety, Adminis- tration, HR, Community Development) City Manager/ Economic Development Mngr Senior Council Good Flexibility vs. Bad Flexibility Growing demand and continual programs need some dedicated space while other spaces can flex (Seniors, Art, F itness) Must serve current and future needs New spaces will be used to expand offerings and ser ve unmet demand Conflicts between Events and Program needs Ballroom rentals and weekday events could be increased with additional program spaces. Room availability is very limited. Page 6 5Commission No.: 3948-001-00 30 34 38 42 46 50 US MN MSP Brooklyn Park St Louis Park Eden Prairie Maple Grove Plymouth Bloomington Edina Minnetonka DEFINING THE NEED - DEMOGRAPHICS Median Age of residents in Plymouth, MN Source: 2015 American Community Survey, US Census Bureau Age Distribution in Plymouth, MN 1990 CENSUS 2010 CENSUS2000 CENSUS 2010-2014 ACS median age is 40 55 year old 19 year old The new facility should include components that all segments of the population can utilize. Age distribution over time shows a move toward even distribution of ages. Median age of residents in the City of Plymouth is significantly greater than the state. The higher median age points to a significant presence of older families, baby boomers, retirees and seniors. Page 7 6Commission No.: 3948-001-00 DEFINING THE NEED - DEMOGRAPHICS Median Household Income in Plymouth, MN Source: 2015 American Community Survey, US Census Bureau $40,000 $50,000 $60,000 $70,000 $80,000 $90,000 $100,000 US MN MSP Brooklyn Park Bloomington St Louis Park Minnetonka Plymouth Edina Maple Grove Eden Prairie $84,321 Population Change in Plymouth, MN 2010 to 2014 0.0% 2.0% 4.0% 6.0% US MN MSP Edina Eden Prairie Minnetonka Brooklyn Park Bloomington St Louis Park Plymouth Maple Grove 0.0% 2.0% 4.0% 6.0% US MN MSP Edina Eden Prairie Minnetonka Brooklyn Park Bloomington St Louis Park Plymouth Maple Grove 3.2% growth Population of Plymouth, MN 1990 to 2013 • Higher income levels point to ability to pay for recreational services and facilities. • Population growth of Plymouth is higher than all but one of its peers. • Population is more than adequate to support a comprehensive indoor community center. 1990 1995 2000 2005 2010 2013 40,000 50,000 60,000 70,000 80,000 2000 PCC opened 2006 Lower level opened Page 8 7Commission No.: 3948-001-00 DEFINING THE NEED - AREA COMMUNITY CENTER COMPARISONS 73,987 ppl 29,000 sf recreation programs + events banquet community meeting theater seniors PLYMOUTH Plymouth Creek Center Brookview (opens Nov 2017) 20,845 ppl 39,000 sf indoor playground grill banquet golf pro shop seniors gathering GOLDEN VALLEY New Brighton Community Center 22,073 ppl 43,000 sf community meeting indoor playground fitness library gymnasium NEW BRIGHTON Eagan Community Center 65,453 ppl 63,000 sf banquet community meeting fitness gymnasium EAGAN Shoreview Community Center 25,931 ppl 72,000 sf banquet cafe community meeting indoor playground indoor waterpark fitness gymnasium SHOREVIEW A comparison of municipal community centers in the metro area were studied. These findings illustrate significant investment by peer communities. Page 9 8Commission No.: 3948-001-00 AREA COMMUNITY CENTER COMPARISONS - Large Facilities St. Louis Park Community Center & Expansion 47,411 ppl 85,000 sf | existing 65,000 sf | addition meeting rooms ice arena outdoor aquatics future banquet future indoor aquatics future fitness future gymnasium ST. LOUIS PARK Eden Prairie Community Center 62,603 ppl 184,000 sf ice arena indoor aquatics fitness meeting rooms gymnasium EDEN PRAIRIE Chaska Community Center 24,444 ppl 128,000 sf ice arena aquatics seniors gathering theater gallery fitness gymnasium CHASKA Page 10 9Commission No.: 3948-001-00 DEFINING THE NEED - CURRENT CHALLENGES AND DEFICIENCIES High demand space • Growth capped • Programming limited by facility • Event / program conflict Page 11 10Commission No.: 3948-001-00 Dated appearance • Shows wear and tear-300,000 visits annually • Desire for a better connection to the outdoors • Ready for significant investments in building system upgrades - HVAC, roof, etc. DEFINING THE NEED - CURRENT CHALLENGES AND DEFICIENCIES Page 12 11Commission No.: 3948-001-00 Limitations on current space • Limited active space for pre-school to older adults • Current spaces are inappropriate for fitness use • No dedicated space to accommodate art classes • No inviting community gathering space/lobby • Accessibility challenges • Navigating the building is difficult • Events spill out into adjacent spaces - compromising simultaneous use DEFINING THE NEED - CURRENT CHALLENGES AND DEFICIENCIES Page 13 12Commission No.: 3948-001-00 existing 7,776 gsf Common Areas 16,943 gsf Athletic/Fitness 20,779 gsf Community 20,077 gsf Office 1,773 gsf Events 9,846 gsf Building Support 6,297 gsf new 9,167 gsf existing 154 gsf new 20,625 gsf existing 8,469 gsf new 11,608 gsf existing 893 gsf new 880 gsf existing 8,790 gsf new 1,056 gsf existing 3,230 gsf new 3,068 gsf SPACE PROGRAM NEEDS SUMMARY Total Project Area: 75,715 gross square feet 29,312 existing, 46,403 new Page 14 13Commission No.: 3948-001-00 SITE OVERVIEW: EXISTING Aerial view of existing Plymouth Creek Center showing site components Fieldhouse/ Soccer Dome PCC Bocce Courts Parking (304 stalls) 34th Avenue North Millennium Gardens Garden Entry Path Main Entry Service/ Loading Area Emergency Access/Service Drive Berm Ponds Page 15 14Commission No.: 3948-001-00 INITIAL SITE CONCEPT STUDIES OPTION COPTION BOPTION A Page 16 15Commission No.: 3948-001-00 GYM/PLAY ENTRY COURTYARDSITE PROGRAM (FUTURE BOCCE COURT OPTION) MAIN ENTRY ENTRY CANOPY TERRACE OVERLOOK PARKING EXPANSION/ SERVICE ACCESS PREFERRED CONCEPT: Option A: FRONT VIEW Page 17 16Commission No.: 3948-001-00 PREFERRED CONCEPT: Option A: BACK VIEW DECK/PORCH EXPANSION ART TERRACE FUTURE BOCCE COURT DECK OVERLOOK Page 18 17Commission No.: 3948-001-00 BUILDING DIAGRAMS: Option A: Main Level • Plans for future growth • Conflicts between events and program uses are eliminated • Main & South Entries grouped under central entry canopy • Fitness programs consolidated in south addition with Indoor Play • Possibility for connection between Gym, Indoor Play, and Kids' Gym • Dedicated Seniors Gathering Space adjacent to lower level lounge • Art Spaces adjacent to terrace on lower level • Additional Stair/Elevator in central lounge area • Greater connection to outdoors with courtyard in center of new building, expanded porch and viewing deck • Service Access at south end provides opportunities for future amenities such as bocce courts, etc. • Strengthens the identity of the Plymouth Creek Center Page 19 18Commission No.: 3948-001-00 BUILDING DIAGRAMS: Option A: Main Level, North Page 20 19Commission No.: 3948-001-00 BUILDING DIAGRAMS: Option A: Main Level, South Page 21 20Commission No.: 3948-001-00 BUILDING DIAGRAMS: Option A: Lower Level Page 22 21Commission No.: 3948-001-00 New View from East Page 23 22Commission No.: 3948-001-00 View toward Main Entry Page 24 23Commission No.: 3948-001-00 View from Lounge toward Entry Courtyard Page 25 24Commission No.: 3948-001-00 View of Renovated Events Lobby Page 26 25Commission No.: 3948-001-00 • Removes Kids Gym, Indoor Playground and Party Rooms, East Lobby extension, Food Service expansion, Experimental Learning Classroom • Does not accommodate future programming and community services • Dedicated kids spaces are eliminated, compromising a multi-generational facility • No dedicated Senior Space • Reduced number of multi-purpose meeting/classrooms, does not resolve availability conflicts ALTERNATE BUILDING DIAGRAM: Option B: Main Level Page 27 26Commission No.: 3948-001-00 • Removes Kids Gym, Indoor Playground and Party Rooms, East Lobby extension, Food Service expansion, Experimental Learning Classroom • Does not accommodate future programming and community services • Dedicated kids spaces are eliminated, compromising a multi-generational facility • No dedicated Senior Space • Reduced number of multi-purpose meeting/classrooms, does not resolve availability conflicts ALTERNATE BUILDING DIAGRAM: Option B: Main Level Page 28 27Commission No.: 3948-001-00 • Removes Kids Gym, Indoor Playground and Party Rooms, East Lobby extension, Food Service expansion, Experimental Learning Classroom • Does not accommodate future programming and community services • Dedicated kids spaces are eliminated, compromising a multi-generational facility • No dedicated Senior Space • Reduced number of multi-purpose meeting/classrooms, does not resolve availability conflicts ALTERNATE BUILDING DIAGRAM: Option B: Main Level Page 29 28Commission No.: 3948-001-00 • Removes Kids Gym, Indoor Playground and Party Rooms, East Lobby extension, Food Service expansion, Experimental Learning Classroom • Does not accommodate future programming and community services • Dedicated kids spaces are eliminated, compromising a multi-generational facility • No dedicated Senior Space • Reduced number of multi-purpose meeting/classrooms, does not resolve availability conflicts ALTERNATE BUILDING DIAGRAM: Option B: Main Level Page 30 29Commission No.: 3948-001-00 • Removes Kids Gym, Indoor Playground and Party Rooms, East Lobby extension, Food Service expansion, Experimental Learning Classroom • Does not accommodate future programming and community services • Dedicated kids spaces are eliminated, compromising a multi-generational facility • No dedicated Senior Space • Reduced number of multi-purpose meeting/classrooms, does not resolve availability conflicts ALTERNATE BUILDING DIAGRAM: Option B: Main Level Page 31 30Commission No.: 3948-001-00 • Eliminates Screened Porch Expansion, Senior Space, Group Meeting Rooms and Fieldhouse Lobby Expansion ALTERNATE BUILDING DIAGRAM: Option B: Lower Level Page 32 31Commission No.: 3948-001-00 • Eliminates Screened Porch Expansion, Senior Space, Group Meeting Rooms and Fieldhouse Lobby Expansion ALTERNATE BUILDING DIAGRAM: Option B: Lower Level Page 33 32Commission No.: 3948-001-00 • Eliminates Screened Porch Expansion, Senior Space, Group Meeting Rooms and Fieldhouse Lobby Expansion ALTERNATE BUILDING DIAGRAM: Option B: Lower Level Page 34 33Commission No.: 3948-001-00 • Eliminates Screened Porch Expansion, Senior Space, Group Meeting Rooms and Fieldhouse Lobby Expansion ALTERNATE BUILDING DIAGRAM: Option B: Lower Level Page 35 34Commission No.: 3948-001-00 • Eliminates Screened Porch Expansion, Senior Space, Group Meeting Rooms and Fieldhouse Lobby Expansion ALTERNATE BUILDING DIAGRAM: Option B: Lower Level Page 36 35Commission No.: 3948-001-00 Renovation Addition Site Work Escalation (to Q3 2018) Total Construction Costs Soft cost allowance (25% of construction cost) Total Project Cost Project Cost per square foot Preferred Option A renovation: 26,425 nsf expansion: 46,403 gsf $ 4,046,843 $11,646,568 $ 2,480,666 $ 908,704 $19,082,781 $ 4,770,695 $23,853,476 $ 328/sf Option B renovation: 26,425 nsf expansion: 28,850 gsf $ 4,046,648 $ 7,513,745 $ 2,305,602 $ 693,300 $14,559,295 $ 3,639,823 $18,199,118 $ 329/sf note: existing gsf is 29,312. 2,887 gsf in existing is not renovated COST SUMMARY Page 37 36Commission No.: 3948-001-00 GROWTH OF THE FACILITY TO MEET THE NEEDS OF A GROWING COMMUNITY Page 38 SPECIAL COUNCIL MEETING April 11, 2017 Agenda Number: 2A To: Dave Callister, City Manager Prepared by: Christopher Fleck, Plymouth Creek Center Manager Kari Hemp, Recreation Manager Reviewed by: Diane Evans, Director of Parks and Recreation Item: 2016-2017 Plymouth Creek Center Feasibility Study 1. ACTION REQUESTED: Discuss the 2016-2017 Plymouth Creek Center Feasibility Study. 2. BACKGROUND: Last August, the City solicited a Request for Proposal (RFP) from several architectural firms to complete a feasibility study for the potential renovation and expansion of the Plymouth Creek Center (PCC). The scope of services included a demographic analysis, site analysis, space needs, conceptual building designs and cost estimates. Staff reviewed RFP’s and interviewed several firms, ultimately hiring Hammel, Green and Abrahamson (HGA). HGA has a team that specializes in the design of community facilities with extensive experience in the programmatic and technical requirements for large gathering spaces, fitness, recreation and community education. Most recently they completed community center feasibility studies and design work in St. Louis Park and Golden Valley. Plymouth Creek Activity Center (PCC) History In October 1995, a group of senior citizens appeared before the Council to request that the City assess current and future needs of the senior population in Plymouth. As a result, the Council established a task force. The task force concluded that an activity center designed to provide multipurpose and multigenerational space for diverse recreation and arts programs for Plymouth’s more than 60,000 residents was needed. In May of 1998, Plymouth voters approved $4.5 million in bonds to build the activity center and field house to serve the current and future recreation needs of seniors as well as other age groups. The PCC included 18,000 square feet of finished space and 12,000 square feet of unfinished space on the lower level. The PCC space allowed the City to:  Consolidate and expand senior programs  Provide space for growing cultural and arts programs  Provide space for general indoor recreation programs  Provide a large meeting space for community events as well as private rentals Page 39 The PCC opened in 2000. The finished 18,000 sq. ft. space consisted of a lobby area, offices, a small conference room, two meeting rooms, bathrooms, a catering kitchen, Fireside Room, and the Plymouth Ballroom. The PCC and Fieldhouse project cost $7,600,000. Funding sources included:  $4,412,947 (General Obligation Bonds)  $1,300,000 (Capital Improvement Fund)  $1,688,500 (Community Improvement Fund)  $130,000 (Park Dedication Fund)  $28,553 (Project Interest) The project was completed under budget at an estimated cost of $7,335,000, of which $6,450,694 were costs associated with the activity center. The average property owner paid approximately $19 a year for 15 years to cover the cost of the bonds. In 2006, the lower level of the PCC was completed bringing the facility to 29,000 square feet. The lower level space consists of the Black Box Theater, a conference room, a meeting room and two small music rooms. The build-out cost of the lower level was $915,000 utilizing Park Dedication Funds. The vision and design of the PCC began in 1997, with the ultimate goal of meeting the current and future recreation needs of all age groups for the next 15-20 years. Twenty years later, the PCC is still a well-used community space with over 300,000 annual visitors. Even though the PCC is valued and well utilized, it is not without its challenges. The size and types of spaces do not meet current and future needs of a growing community with an appetite for active recreation programs and services. Plymouth Creek Center Challenges The PCC reaches many user groups on a yearly basis including Parks and Recreation programming, paid renters and city users. In 2016, there were nearly 4,000 registered bookings at the activity center, generating over 9,534 hours in reservations. Parks and Recreation programs contributed to 82% of those total bookings, whereas paid renters and other city users provided the remaining 18%. Extended hours and high usage are evident when analyzing progressed wear and tear throughout the building. From an operations perspective, the PCC is challenged by a lack of available space that negatively impacts customer service and satisfaction amongst its many users. Growth and diversity within the community has led to an increase in demand for Parks and Recreation programs, services, and special events. Recreation staff are challenged by room availability and encounter conflicts regarding suitable space. High demand fitness and art programs experience deficiencies such as inadequate flooring, suitable room space, room availability, inconsistent program times and limited storage. Recreational programming at the PCC is at maximum facility capacity which will require the need to find other programming space in the near future to meet the public’s needs. Requests from paid renters and city users are difficult to fulfill due to limitations in capacity and room availability. City user groups, such as the Public Safety Department often need to find other locations to hold trainings and seminars. The lack of room availability has also restricted a consistent market of paid renters looking for affordable and public rental offerings. These Page 40 requests are frequently turned away due to Parks and Recreation’s need to utilize event space for on-going programming efforts. Feedback from stakeholders conveyed challenges with accessibility, lack of room and space identification, noise issues, and the absence of casual seating and gathering space throughout the entire facility. Common accessibility complaints include elevator size and location, location of amenities/storage and resting areas. Multi-purpose rooms and common areas face noise conflicts between the public, renters and recreation programs that occur in concurrent spaces. Site improvement and reinvestment into the facility will help ensure that the PCC stays viable for years to come. 3. ATTACHMENTS: Plymouth Creek Center Feasibility Study Presentation Page 41 BROOKVIEW COMMUNITY CENTER Golden Valley - $18.2 million FEATURES: • New restaurant • New indoor playground, added banquet room space, senior gathering area • Expanded multi-purpose activity rooms • Larger lobby area PLANNING PROCESS: • 2014 hired HGA to conduct a “needs assessment” and design proposal • Council appoints citizen task force to work with staff; Task Force presents council a 79,000 sf facility with estimated cost of $38 million • Council decides to pursue a scaled down version of the project • City council directs staff to hire HGA to begin a pre-design phase and public input process • Public comments submitted at open houses and electronically through the City website • Staff & HGA present 2-3 plans to council for final approval FUNDING: The City funded the project with a loan from the Housing and Redevelopment Authority using a 20- year term lease-purchase option. Starting in 2017, a median value home (approximately $262,000) in Golden Valley saw an estimated $7.58/month or $91/year increase in property taxes to pay back the bond. SHOREVIEW COMMUNITY CENTER Shoreview - $13 million HEALTHEAST SPORTS CENTER Woodbury - $21.8 million RECREATION OUTDOOR CENTER St. Louis Park - $13.6 million SHAKOPEE COMMUNITY CENTER Shakopee - $30.4 million FEATURES: • 4 new multi-purpose meeting & activity rooms • Expanded indoor waterpark & outdoor deck • Expanded indoor playground – larger toddler play area and additional features for older kids • 4 new group fitness rooms/studios PLANNING PROCESS: • 2014 City Council and Parks/Recreation Commission authorized a study for possible expansion of the community center using BWBR Architects • City Manager met with different community groups • Staff conducted internal surveys to program participants/community center members • City Council and Parks/Recreation Commission provided direction and input for new & existing spaces FUNDING: $12 million bond issue (paid by a variety of sourcing including existing capital project funds and an increase in the City’s debt levy). $1 million from Community Investment Fund. FEATURES: • New indoor fieldhouse and expanded lobby • Two existing indoor sheets of ice • New outdoor refrigerated recreational skating rink, 36 existing outdoor athletic fields, and new splash pad water feature • Madison’s Place – new outdoor all-inclusive playground FEATURES: • New covered ice rink in winter months for hockey, public skating, and broomball • Can be converted to a covered, turfed field for athletics or special events • Dry, concrete floor provides space for summer activities • Host site for weddings, movies, and parties FEATURES: • New two-sheet, off-site ice arena • Community Center remodel included expanded fitness, senior lounge, indoor playground & child care • New aquatic facility in the existing ice arena shell PLANNING PROCESS: • Newsletter articles and questions included every other year in bi-annual community survey • February 2012 – Citizen Task Force appointed to study design options for expanding the field house • Outdoor rink, splash pad, and outdoor playground added during the task force process • User group focused rather than public input/ open houses due to the limited scope of the project PLANNING PROCESS: • 2014 Feasibility Study with RSP Architects which included cost estimates • Council then authorized staff to move onto the schematic design phase which identified scope of project • Discussions held with the St. Louis Park Hockey Association • Branding and renaming of the building/site took place towards the end of the project PLANNING PROCESS: • May 2014: City Council & School District form Joint Facilities Task Force • Nov 2014: City Council approves Feasibility Study • May-June 2015: Open houses for public review • Sept 2015: Council holds public hearing for tax abatement • Dec 2015: City Council approves bid contracts and awards sale of bonds • April 2016: Groundbreaking for Ice Arena and Community Center project FUNDING: General Obligation Tax Abatement Bonds were issued February 2013 to provide funding for the project. Contributions from the Capital Improvement fund, the Park Dedication fund and the Storm Water Utility fund were used. FUNDING: G.O. Bonds $10,000,000 Grants & Rebates $ 606,000 Value Engineering $ 400,000 Hockey Association Donation $ 400,000 Park Improvement Fund $ 1,500,000 General Fund $ 679,000 FUNDING: City Council awarded the sale of 20-year General Obligation Tax Abatement Bonds for $29.5 million. Investors offered a $2.2 million premium for the bonds which acted as additional revenue and allowed the City to reduce its total bonding amount.Page 42 SPECIAL COUNCIL MEETING February 13, 2018 Agenda Number: 2B To: Mayor and Council Prepared by: Dave Callister, City Manager Reviewed by: Item: Set Future Study Sessions Pending Study Session Topics (at least three Council members have approved the following study items on the list): None at this time. Other Council requests for Study Session Topics: None at this time. Staff’s requests for Study Sessions: • Metro Cities and Transit updates (March 13 at 5:30 p.m. suggested date) • Industrial/Redevelopment Study (March 27 at 5:30 p.m. suggested date) • Joint HRA/Council meeting on Housing Study, Senior Buildings, and TIF Analysis (April 24 at 5:30 p.m. suggested date) • TwinWest update • State of the streets in Plymouth (placeholder at this time) Page 1 SUN MON TUE WED THU FRI SAT 1 2 3 3:00 PM - 7:00 PM Fire & Ice Festival Parkers Lake Park 4 5 6 7 8 9 10 11 12 13 14 7:00 PM ENVIRONMENTAL QUALITY COMMITTEE MEETING Medicine Lake Room 15 16 17 18 19 20 21 22 23 24 25 26 27 28 SUN TUES MON WED THUR FRI SAT February 2018 3400 Plymouth Boulevard Plymouth, MN 55447 OFFICIAL CITY CALENDAR Phone: 763-509-5000 Fax: 763-509-5060 7:00 PM PLANNING COMMISSION MEETING Council Chambers 7:00 PM PARK & REC ADVISORY COMMISSION MEETING Council Chambers 7:00 PM HOUSING AND REDEVELOPMENT AUTHORITY MEETING Medicine Lake Room 5:30 PM SPECIAL COUNCIL MEETING Plymouth Creek Center improvements Medicine Lake Room 7:00 PM REGULAR COUNCIL MEETING Council Chambers 5:30-7:00 PM Board & Commission Social Medicine Lake Room 7:00 PM REGULAR COUNCIL MEETING Council Chambers PRESIDENTS DAY CITY OFFICES CLOSED 7:00 PM PLANNING COMMISSION MEETING Council Chambers Page 2 SUN MON TUE WED THU FRI SAT 1 2 3 4 1:00 PM - 4:00 PM Healthy Living Fair Plymouth Creek Center 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 7:00 PM PLANNING COMMISSION MEETING Council Chambers 22 23 24 25 26 27 28 29 30 31 March 2018 3400 Plymouth Boulevard Plymouth, MN 55447 OFFICIAL CITY CALENDAR Phone: 763-509-5000 Fax: 763-509-5060 7:00 PM PLANNING COMMISSION MEETING Council Chambers 7:00 PM ENVIRONMENTAL QUALITY COMMITTEE MEETING Medicine Lake Room 7:00 PM HOUSING AND REDEVELOPMENT AUTHORITY MEETING Medicine Lake Room 7:00 PM REGULAR COUNCIL MEETING Council Chambers SUN TUES MON WED THUR FRI SAT 7:00 PM REGULAR COUNCIL MEETING Council Chambers Page 3 SUN MON TUE WED THU FRI SAT 1 2 3 4 7:00 PM PLANNING COMMISSION MEETING Council Chambers 5 6 7 8 9 10 5:30 PM SPECIAL COUNCIL MEETING Hotel Licensing Medicine Lake Room 7:00 PM REGULAR COUNCIL MEETING Council Chambers 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 7:00 PM HOUSING AND REDEVELOPMENT AUTHORITY MEETING Medicine Lake Room 27 28 29 30 April 2018 3400 Plymouth Boulevard Plymouth, MN 55447 OFFICIAL CITY CALENDAR Phone: 763-509-5000 Fax: 763-509-5060 7:00 PM ENVIRONMENTAL QUALITY COMMITTEE MEETING Medicine Lake Room 4:30 PM to 7:00 PM Hennepin County Open Book Meeting Medicine Lake Room 7:00 PM PLANNING COMMISSION MEETING Council Chambers SUN TUES MON WED THUR FRI SAT CHANGES ARE NOTED IN RED Primavera Plymouth Creek Center 7:00 PM REGULAR COUNCIL MEETING Council Chambers Primavera Plymouth Creek Center Page 4 SUN MON TUE WED THU FRI SAT 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 May 2018 3400 Plymouth Boulevard Plymouth, MN 55447 OFFICIAL CITY CALENDAR Phone: 763-509-5000 Fax: 763-509-5060 7:00 PM PLANNING COMMISSION MEETING Council Chambers 7:00 PM ENVIRONMENTAL QUALITY COMMITTEE MEETING Medicine Lake Room 7:00 PM PARK & REC ADVISORY COMMISSION MEETING Council Chambers 7:00 PM PLANNING COMMISSION MEETING Council Chambers 7:00 PM HOUSING AND REDEVELOPMENT AUTHORITY MEETING Medicine Lake Room SUN TUES MON WED THUR FRI SAT MEMORIAL DAY CITY OFFICES CLOSED 7:00 PM REGULAR COUNCIL MEETING Council Chambers 6:00 PM Walk with the Mayor Plymouth Creek Center 5:00 PM SPECIAL COUNCIL MEETING Fire Dept. Update Medicine Lake Room 7:00 PM REGULAR COUNCIL MEETING Council Chambers 10:00 AM Bark in the Park Hilde Performance Center Page 5