HomeMy WebLinkAboutCity Council Packet 01-09-2018 SpecialCITY OF PLYMOUTH
AGENDA
SPECIAL COUNCIL MEETING
JANUARY 9, 2018, 5:30 p.m.
MEDICINE LAKE CONFERENCE ROOM
1. CALL TO ORDER
2. TOPICS
A. 2018 Goals and Legislative Priorities
B. 2018 Departmental Work Plans
C. Set future Study Sessions
3. ADJOURN
Special Council Meeting 1 of 1 January 9, 2018
rp)City of
Plymouth
Adding Quality to Life
SPECIAL
COUNCIL MEETING
January 9, 2018
Agenda 2A- B
Number:
To: Dave Callister, City Manager
Prepared by:
Reviewed by:
Item• Review 2018 Council Goals, Legislative Priorities, Department
Work Plans, and Council Dues and Subscriptions
1. ACTION REQUESTED:
Review Council Goals, Legislative Priorities, and Department Work Plans for 2018.
2. BACKGROUND:
Each year, the Council reviews its goals, legislative priorities, and department work plans for the
upcoming year. This planning identifies focus areas for the upcoming year and provides for strategic
planning across the organization.
Goals
The Council's goals have remained largely constant over time. The goals address broad themes, rather
than actions or tactics.
Legislative Priorities
The City participates in a number of advocacy efforts in partnership with others, such as the League of
Minnesota Cities (http://www.Imc.org/page/1/legislative-policies.msp), Municipal Legislative
Commission (MLC) (http://mlcmn.org/advocacy/), the Chiefs of Police Association
(http://www.mnchiefs.org), and others. Generally, these organizations promote policies that
strengthen our community and are consistent with the Council's priorities.
Department Work Plans
All City departments completed draft work plans which identify emerging issues and focus areas for
2018.
Council Dues and Subscriptions
Council should review the dues and subscriptions and provide comments.
Formal approval of Council's goals and legislative priorities will be on the January 23rd Council agenda.
3. BUDGET IMPACT:
None applicable.
4. ATTACHMENTS:
Goals
Draft Legislative Priorities — clean and marked -up versions
Department Work Plans
Council Dues and Subscriptions
Page 1
> PROTECT PLYMOUTH'S STRONG FINANCIAL POSITION.
Maintain Plymouth's fiscal health by implementing long-term revenue and expenditure plans to ensure
sustainable operations with a reasonable tax level. Utilize non -property tax funding sources where
appropriate.
> MONITOR ECONOMIC CHALLENGES.
Continue to evaluate and prioritize services. Seek innovative solutions to maintain high quality core
services, promote financial transparency and protect Plymouth's strong financial position and quality
of life.
> PROVIDE EFFICIENT AND EFFECTIVE SERVICES.
Continue to explore partnerships with neighboring communities, school districts, businesses,
watersheds and other agencies to decrease costs through shared services and eliminate duplicate
efforts. Streamline processes through the use of technology, including website enhancements,
e -permits and expanded credit card processing. Evaluate community trends and consider associated
facility and service needs.
> PROMOTE TRANSPORTATION SOLUTIONS.
Focus on improvements to Highway 169, Highway 55 and continue to explore other transportation
options. Seek funding partners for rail crossing improvements and 1-494 crossing improvements.
> DEVELOP NORTHWEST GREENWAY.
Continue development of northwest Plymouth progresses, continue planning and construction of the
Northwest Greenway and park system amenities.
> IMPLEMENT ENVIRONMENTAL INITIATIVES.
Collaborate with watershed commissions and district to ensure effective progress on water quality
mandates. Continue energy conservation efforts in city buildings and promote recycling.
> IMPLEMENT PROACTIVE PUBLIC SAFETY INITIATIVES.
Continue proactive policing strategies using technology and collaboration to promote and enhance
livability. Build on the successes of fire prevention and fire service programs for a safe community.
> PROTECTTHE CITY'S INFRASTRUCTURE INVESTMENT.
Ensure that the city can protect and enhance the useful life of city assets (streets, utilities, parks, trails,
facilities and fleet). Continue to monitor financial resources and economic conditions, and consider
timing with regard to infrastructure needs as identified in the Capital Improvement Program.
> CONSIDER DEVELOPMENT AND REDEVELOPMENT REQUESTS.
Continue to carefully consider land use related to development and redevelopment to ensure a well
planned community with a varied tax base. Build on Plymouth Proud business initiatives.
Page 2
EXECUTIVE SUMMARY
The City of Plymouth functions in a multijurisdictional environment and is often subject to mandates
from the State of Minnesota, Hennepin County, the Metropolitan Council, and various watershed
districts. The city participates in the Municipal Legislative Commission, League of Minnesota Cities, and
Minnesota Chiefs of Police Association and generally supports their legislative platforms. This legislative
agenda is intended to advocate specifically for the community's residents and businesses, avoid
duplication of services, and enable the city to govern itself.
I. TRANSPORTATION
To efficiently transport commuters and promote business growth, the city encourages the legislature
and Hennepin County to identify long-term funding sources with growth potential to allow for
construction and maintenance of efficient transit and highway systems. Specifically, Plymouth supports
the following:
County Road 9 (Rockford Road)/1-494 Interchange Project. The city supports a state capital
appropriation of $10,720,000 to replace the County Road 9 (Rockford Road)/Interstate 494 interchange
in Plymouth. Built in 1965, the interchange, which is nearing its life expectancy, can no longer safely
accommodate existing traffic volumes and turning movements. If not addressed, the intersection will
continue to pose a public safety hazard to pedestrians and motorists, as well as stifle business and job
growth in this vital area of the city and region. (Hennepin County, State of Minnesota)
Safe Rail Crossings. The city supports a state capital appropriation of $475,000 to add safety
improvements at the Canadian Pacific Rail crossings at Pineview, Larch, and Zachary lanes. The projects
would design, construct and equip new passive and active rail grade crossing warning safety devices at
existing highway rail grade crossings or replace existing highway rail grade warning devices that have
reached the end of their useful life. It is also requested that the State of Minnesota provide reasonable
technical assistance as the city develops the grade crossing projects and establishes quiet zones. (State
of Minnesota)
Suburban Transit. The city supports preserving suburban transit, expanding the transit taxing district,
and maintaining full MVST funding for suburban transit providers. The city opposes reallocating any
funding for transit operations to Southwest Light Rail. (Metropolitan Council, State of Minnesota)
Highway 169. The city supports improvements to Highway 169 in Plymouth. (Metropolitan Council,
State of Minnesota)
County Road Turn Back. The city supports the turn back of County Road 47, provided the county
adequately funds improvements needed to bring the road to an appropriate standard. (Hennepin
County)
Page 3
2018 LEGISLATIVE PRIORITIES ... PAGE 2 r�
County Sales and Use Transportation Tax. With the elimination of the CTIB Board, Hennepin County
increased the countywide sales tax from % to % cent. This adjustment will generate $125 million per
year, including $6 million in annual contributions from Plymouth. As the largest metro city not on an
existing or proposed light rail or bus rapid transit line, Plymouth requests that Hennepin County not
ignore the road project -related needs of non -LRT and non-BRT cities. The city further requests that sales
tax funds be equitably distributed throughout the county and that non -LRT cities be given preference in
securing funding for county road projects in their communities. (Hennepin County)
II. GENERAL GOVERNMENT
Local Control. The city opposes legislation that erodes local decision making and control. The city
believes that decision making happens best at the local level. (Metropolitan Council, State of Minnesota)
Improving Public Access to Information. The city supports legislation that would enable it to meet its
official notice publication requirements on its website, rather than a designated newspaper. (State of
Minnesota)
Water Management. The city must meet water quality standards from the Minnesota Department of
Natural Resources, Board of Soil and Water Resources, Elm Creek Watershed District, Minnehaha Creek
Watershed District, Shingle Creek Watershed District, Bassett Creek Watershed District, Metropolitan
Council, United States Environmental Pollution Agency, Army Corps of Engineers, Minnesota
Department of Health, Minnesota Pollution Control Agency, and Hennepin County. The City of Plymouth
supports process improvements aimed at streamlining applications and standards.
Metropolitan Council. The city supports reform of the Metropolitan Council's make-up and municipal
input in this process. A majority of members should be elected officials, appointed from cities and
counties in the region. Terms of Metropolitan Council members appointed by the governor should be
staggered and not coterminous with the governor. The Metropolitan Council should represent the entire
region and voting should be structured on population and incorporate a system of checks and balances.
(Metropolitan Council, State of Minnesota)
Statutory Authority. The city supports legislature confining the Metropolitan Council to its statutory
authority. (Metropolitan Council, State of Minnesota)
Transportation Advisory Board. The city supports re-examination of the Transportation Advisory
Board's make-up and supports municipal input in this process. (Metropolitan Council)
Raising the Minimum Age to Purchase Tobacco Products to 21. The city supports statewide legislation
to raise the minimum legal age to purchase tobacco products to 21. (State of Minnesota)
III. FISCAL REFORM
The city supports fiscal reforms that foster local independence from the state.
Page 4
2018 LEGISLATIVE PRIORITIES ... PAGE 3 rb
No Expansion of Local Government Aid. The city does not support the expansion of Local Government
Aid. Any city not receiving LGA should be exempt from any levy limits or restrictions on local finance.
(State of Minnesota)
Property Tax Reforms. The city supports direct individual property tax relief for all income -eligible
taxpayers in all cities through the circuit breaker program, rather than through the Local Government
Aid program. (State of Minnesota)
No Expansion of Fiscal Disparities. The City of Plymouth contributes 7% of its tax base to fiscal
disparities and does not support the expansion of the program as a tool to balance the region's tax base.
The city opposes any legislation that would redirect fiscal disparity contributions to special projects.
(State of Minnesota)
V. SUPPORT FOR REGIONAL ASSETS
Plymouth Ice Center Improvements. The City supports a state capital appropriation of $1,279,000 to
assist in improvements at the Plymouth Ice Center. In 2014, 2015, 2016 and 2017, the City requested
but did not receive, state assistance for this regional recreational facility. (State of Minnesota)
Page 5
EXECUTIVE SUMMARY
The City of Plymouth functions in a multijurisdictional environment and is often subject to mandates
from the State of Minnesota, Hennepin County, the Metropolitan Council, and various watershed
districts. The city participates in the Municipal Legislative Commission, League of Minnesota Cities, and
Minnesota Chiefs of Police Association and generally supports their legislative platforms. This legislative
agenda is intended to advocate specifically for the community's residents and businesses, avoid
duplication of services, and enable the city to govern itself.
I. TRANSPORTATION
To efficiently transport commuters and promote business growth, the city encourages the legislature
and Hennepin County to identify long-term funding sources with growth potential to allow for toe
construction and maintenance of efficient transit and highway systems this seSS;GA. Specifically,
Plymouth supports the following:
County Road 9 (Rockford Road)/1-494 Interchange Project. The city supports a state capital
appropriation of $10,720,000 to replace the County Road 9 (Rockford Road)/Interstate 494 interchange
in Plymouth.- Built in 1965, the interchange, which is aeaebnearing its life expectancy, dcan no
longer safely ^^s not ^FE)V*d^ accommodate the ,..,^.,^,+.,+^ ^d-^+^ existing traffic volumes and
turning movements. If not addressed, the intersection pedeStFinaRs and note st-s will its
continue to pose a public safety s-hazar-' to pedestrians and motorists, as well as eus int +;^^
^d- the ,.^,, ,^s+;^^ .v stifle business and lob growth in this vital area of the city and region. (Hennepin
County, State of Minnesota)
Safe Rail Crossings. -The city supports a state capital appropriation of $475,000 to add safety
improvements at the Canadian Pacific Rail crossings at Pineview, Larch, and Zachary lanes. The projects
would design, construct and equip new passive and active rail grade crossing warning safety devices at
existing highway rail grade crossings or fireplace existing highway rail grade warning devices that have
reached the end of their useful life. It is also requested that the State of Minnesota provide reasonable
technical assistance +94;e-G4*as the city +a -develops the grade crossing protects deve'^^m^^+ and
establishes 6f quiet zones. Safe Rail Crn,; ' , The sfty seeks fundine to ei Thai icc the safet�of rail
(State of Minnesota)
Suburban Transit. The city supports preservinga#aa-of suburban transit, expandingskw of the transit
taxing district, and maintaining full MVST funding forts suburban transit providers. The C -city opposes
t#e-reallocatingoo of -any funding for transit operationsa funding Southwest Light Rail. (Metropolitan
Council, State of Minnesota)
Highway 169. The city supports improvements to Highway 169 in Plymouth. (Metropolitan Council,
State of Minnesota)
Page 6
2018 LEGISLATIVE PRIORITIES... PAGE 2 C
Reelde.rdl Read Bridge. The eity seeks funding te Feplaee the bFidge eveF IRterstate 494 at Re-c-AfA-Fal Read.
County Road Turn Back. The city supports the turn back of County Road 47, provided the Ccounty
adequately funds ReEe55aFY improvements needed to bring the road to an appropriate standard.
(Hennepin County)
County Sales and Use Transportation TaxTFa^r,°+ l.,,pFevement Q,,.,.d (rT1e). With the elimination of
the CTIB Board, Hennepin County increased the county -wide sales tax from % to % cent. This adjustment
will generate $125 million per year, including $6 million in annual contributions from Plymouth. As the
largest metro city not on an existinga-et� or proposed light rail or bus rapid transit line, PlymouthG
requests that Hennepin County not -ignore the road prosect -related needs of non -LRT and non-BRT cities
4W. The city further a&krequests that sales tax funds be equitably distributed throughout the
county and that- non -LRT cities &heu-Wd-be given preference in securing funding for county road protects
in their communities."'^`' tax fA1l.,.. ing the .Jm--.,I-Ai.,...,f I'T'Q be ..,w,.- ed to
ol.,w,E)Wth f.,r IA -Gal tFaASit/t Fa RS ,,,,-tatiGR ; �tY �t (Hennepin County)
II. GENERAL GOVERNMENT
Local Control. The city opposes legislation that erodes local decision making and control. The city
believes that decision making happens best at the local level. (Metropolitan Council, State of Minnesota)
Improving Public Access to Information. The city supports legislation that would enable it to meet its
official notice publication requirements on its website, rather than a designated newspaper. (State of
Minnesota)
Water Management. The city must meet water quality standards from the Minnesota Department of
Natural Resources, Board of Soil and Water Resources, Elm Creek Watershed District, Minnehaha Creek
Watershed District, Shingle Creek Watershed District, Bassett Creek Watershed District, Metropolitan
Council, United States Environmental Pollution Agency, Army Corps of Engineers, Minnesota
Department of Health, Minnesota Pollution Control Agency, and Hennepin County. The eCity of
Plymouth supports process improvements aimed at te-streamlineing applications and standards.
Metropolitan Council. The C -city supports reform of the Metropolitan Council's make-up and municipal
input in this process. A majority of members should be elected officials, appointed from cities and
counties in the region. Terms of Metropolitan Council members appointed by the Ggovernor should be
staggered and not coterminous with the gGovernor. The Metropolitan Council should represent the
entire region and voting should be structured on population and incorporate a system of checks and
balances. (Metropolitan Council, State of Minnesota)
Statutory Authority. The city supports legislature confining the Metropolitan Council to its statutory
authority. (Metropolitan Council, State of Minnesota;)
Page 7
2018 LEGISLATIVE PRIORITIES... PAGE 3 rD
Transportation Advisory Board. The city supports re-examination of the Transportation Advisory
Board's make-up and supports municipal input in this process. (Metropolitan Council)
Raising the Minimum Age to Purchase Tobacco Products to 21. -The cQty supports statewide legislation
to raise the minimum legal age to purchase tobacco products to 21. (State of Minnesota)
III. FISCAL REFORM
The city supports fiscal reforms that foster local independence from the state.
No Expansion of Local Government Aid. The city does not support the expansion of Local Government
Aid. Any city not receiving LGA should be exempt from any levy limits or restrictions on local finance.
(State of Minnesota)
Property Tax Reforms. The city supports direct individual property tax relief for all income -eligible
taxpayers in all cities through the circuit breaker program^epeFty tax relief ;nitiat;„^S that -available
direetly to the taxpayer, rather than the lae'' gaveMmeRt through the Local Government Aid program.
(State of Minnesota)
ir-Tv"""R3RIl7RZ1�TT�!T:l7T.�F�Si
!l��M=0rT:
.
No Expansion of Fiscal Disparities. The City of Plymouth contributes 7% of its tax base to fiscal
disparities and does not support the expansion of the program as a tool to balance the region's -y-s
tax base. The city opposes any legislation that would redirecte fiscal disparity contributions to fer
special projects. (State of Minnesota)
V. SUPPORT FOR REGIONAL ASSETS
Plymouth Ice
Center ImprovementsTenevatien. The City supports a state capital appropriation of $1,279,000 to assist
in improvements at the Plymouth Ice Center. In 2014, 2015, 2016 and 2017, the City requested but did
not receive, state assistancer^w,h;^^d with matching f-i.,.ds free the r-;+„ of ol.,., euth this
apffeffiatiA_A ,.611 make mandated an � ^for this regional recreational facility.^^�^ ^ff;^;^^^.. , r� +^�
(State of
Minnesota)
Page 8
Clerk
1. Conduct August State Primary and November General Elections.
2. Conduct review of City Code and City Policies.
3. Implement online license application process.
4. Continue to coordinate and assist other City departments/divisions in adding records into
Laserfiche.
Communications
1. Introduce a refreshed Plymouth Metrolink brand on park and ride facilities and new buses, as
well as enhanced schedules and maps.
2. Grow the city's social media presence by exploring opportunities such as Facebook Live.
3. Develop City of Plymouth branding guidelines.
4. Support economic development outreach with updated business outreach materials.
5. Maintain ongoing communications activities related to city website, citywide publications, cable
television, employee intranet, social media and media relations.
Economic Development
1. Establish Economic Development Authority vision, identifying areas of emphasis and metrics for
success.
2. Create and implement strategic planning processes for potential redevelopment sites/districts.
3. Increase frequency of proactive and strategic business contact through recruitment and
expansion visits.
4. Leverage Plymouth Proud campaign for recruitment and retention — telling success stories of
our business community partnerships and involvement.
5. Evaluate and monitor workforce needs to support business health in the community.
Finance
1. Deploy public facing financial reporting dashboard system through Open Gov.
2. Launch electronic timesheet reporting.
3. Deploy analytical reports on new utility billing system.
4. Update 10 -year financial plan.
5. Update various studies including debt and utility rates.
6. Perform all audit required tasks for year-end 2017.
7. Develop the 2017 comprehensive financial report.
Human Resources
1. Conduct an employee engagement survey.
2. Convert insured property files to GIS system.
3. Partner with IT to improve online benefits enrollment process.
4. Develop leadership academy for new supervisors and high potential staff.
5. Continue electronic file conversion project, including conversion of risk management files.
Information Technology
1. Procure and deploy capital improvement infrastructure.
2. Continue virtualization efforts, rolling out virtualized workstations.
3. Support new software roll -outs in Community Development and Fire.
4. Continue fiber optic investment to City facilities.
Transit
1. Expand Transit Service to the NW quadrant of the City.
2. Improve customer satisfaction by reducing number of customer complaints through strong
provider oversight.
3. Working with Metro Transit's ITS Dept. to update AVL route tracking system and transit master
on all Plymouth buses.
4. Monitor number of passengers per trip every month and record underperforming trips to
consider future service change plans.
5. Monitor Agora and other Park & Ride projects to ensure routes are modified, adjusted or new
route established in advance before these projects complete.
Housing
1. Continue long range financial planning for senior buildings; manage capital improvements, fully
implement maintenance schedule spreadsheet and update long term cash flow.
2. Work with Grace Management and senior building staff on identifying workflow improvements.
3. Collaborate with the Planning Division on the completion of the Comprehensive Plan; Housing
chapter and other workload sharing possibilities.
4. Present the Housing Study and develop a work plan, if necessary, based on City Council and HRA
direction.
Inspections
1. Implement software upgrade: electronic payments, electronic inspection communications, and
specific online permits.
2. Cross train commercial and residential plan reviewers, map out a path for recruitment and
prepare for retirements and create a technology friendly atmosphere (scheduling and field use).
3. Improve division processes: simplify digitizing documents, simplify scheduling and inspector use
of computers, implement a more streamlined plan review process with Planning and throughout
the division; simplify building applications.
4. Complete final year of three year rental licensing transition.
5. Continue to work with Public Safety (Fire) on fire inspections and implement Tier II inspections.
Support Services & Housing Choice Voucher Program
1. Select new software and being implementation for replacement of current suite.
2. Continue to monitor the Housing Choice Voucher program revenues and expenses.
3. Continue participation in the UPCS-V pilot program for HCV inspections.
4. Continue to digitize rental licensing, fence permits and planning files.
Planning
1. Finalize comprehensive plan submittal to the Metropolitan Council.
2. Streamline planning process: escrow reduction/release, Site Improvement Performance
Agreements (SIPA), Planning application submittal and review processes.
3. Continue to work with Public Works to refine development application review process
responsibility and timelines. Include training where necessary.
4. Collaborate with other departments to create redevelopment planning guidelines to assist
potential developers with expectations. This will included the inventory of all aspects of the
city's office/warehouse development (e.g., location; number and square footage of buildings;
building age; CUPs for over 50% office use; number, location, and square footage of indoor
commercial recreation uses). Review market demand for these types of development.
5. Increase the use of technology in application reviews.
Administration
1. Complete CIP Projects: Northwest Greenway Trail Segment (phase 4), development of The
Meadows Neighborhood Park, and replacement of East Medicine Lake Shelter Building.
2. Work with the City Council to develop a trailhead master plan for the Northwest Greenway.
3. Acquire and employ a new asset management and work order software program.
Plymouth Creek Center & Fieldhouse
1. Complete CIP projects: replacement of the electronic reader board.
2. Collaborate with the Facilities Division to establish an asset management plan.
3. Develop and implement community engagement strategies for reviewing future needs of
the PCC.
Parks & Forestry
1. Complete CIP projects: Kimberly Lane boardwalk replacement, complete trail gaps on Medina
Road and Revere Lane, playground replacement at Green Oaks and East Medicine Lake Parks.
2. Continue reforestation, treatment and management plans for invasive insects and species (e.g.
Emerald Ash Borer and Buckthorn) throughout the park system and open spaces.
3. Complete miscellaneous facility improvements and ADA compliant repairs on city trails, shelters
and parking lots.
Plymouth Ice Center
1. Complete CIP projects: Including replacement HVAC, air exchange systems, Rink A sound
system, and scoreboard.
2. Review and update policies and procedures to enhance operational efficiencies.
3. Host National High School Hockey tournament in March.
Recreation
1. Update the Cooperative Agreement with Wayzata School District for use of two pool facilities.
2. Review and update fees and policies for rentals, facilities and special events.
3. Work with the Plymouth Arts Council to commission an art piece for the Veterans Memorial.
Volunteers
1. Implement a volunteer satisfaction survey.
2. Celebrate the 25th anniversary of the volunteer services program.
3. Continue to initiate effective and efficient use of volunteers in the community.
General
Fire
• Maintain and where identified, enhance the Public Safety Department's service model.
• Research Lexipol's comprehensive police and fire policy, procedures and risk management
training program to supplant the current self -managed practice.
• Continue to refine and implement the Public Safety Department's public engagement activities.
• Fully implement and utilize the procured functions of the FDM software.
• Continue to develop inspection program timeline and functional responsibilities.
• Complete Facilities Study.
Police
• Expand the role of our Crisis Intervention Team, both locally and with our regional partners
(EMS, HC Dispatch, hospitals and mental health professionals). Refine the current policy and
procedures on response, tracking and follow-up for mental health crisis calls for service.
• Transition to NIBRS (National Incident Based Reporting System).
• Provide on-going crime analysis and reporting for operational considerations.
• Prepare for the transfer of job duties and responsibilities to the newly promoted Deputy Chief
and backfill succession(s).
Division Goals
Administration
• Research alternative options for enhanced crime map.
• Continued partnership with the City's Communication Division to enhance communication
with our residents through news releases and social media.
Patrol
• Implement smart phone technology and procedures to increase efficiencies.
• Construct and maintain our internal web page "PPD Central."
Professional Standards
• Research and institute physical fitness protocol for the hiring of new officers.
• Research Alternative Pathways to Policing program.
Services
• Refine current strategies of management for the VCET grant and members of the Northwest
Metro drug Task Force.
• Establish, formalize, and maintain consistent Services Division Supervisor meetings.
Special Operations
• Provide a wider scope of training with the addition of online training and an additional in-
service training day.
• Research the procurement and functionality of Use of Force Tracking Software.
Streets
1. Continue sign replacement program to address Federal regulations regarding reflectivity.
2. Perform snow plowing and de-icing operations with industry leading best practices while
remaining sensitive to water quality.
3. Verify maintenance overlay approach with Engineering through "State of the Streets" review.
4. Implement a more aggressive crack sealing program to follow overlay projects.
Utilities
1. Continue inflow and infiltration reduction program.
2. Address and monitor flood control issues.
3. Continue well and lift station rehabilitation program.
4. Enhance water conservation efforts.
5. Refurbish Zachary Water Tower and begin the planning for the Central Water Tower
refurbishment slated for 2019.
Central Services (Facilities and Fleet)
1. Implement an asset management system to track and proactively budget for capital projects.
2. Continue energy saving facility upgrades and explore potential partnerships.
3. Update the Facilities Management Policy with input reflective of the newly established facilities
committee (staff rep. from each facility).
4. Update the Fleet Operation, Maintenance, and Replacement Policy.
Solid Waste
1. Improve efficiency of the Spring Clean Up.
2. Monitor recycling participation rates and materials collected as well as revenue sharing.
3. Evaluate organics recycling collection and commercial recycling options.
4. Update the agreement for comprehensive municipal recycling services.
Engineering
1. Promote the reconstruction and full funding of the County Road 9 / 1-494 interchange project.
2. Continue close coordination with Canadian Pacific Railroad on quiet zone upgrade project to
ensure the 12-18 month project completion deadline is met.
3. Complete a "State of the Streets" holistic review of our pavement management approach
utilizing PASER ratings, industry best practices, life cycles, and financial projections.
4. Review development proposals in conformance with city requirements.
5. Implement CIP projects including Schmidt Lake Road 4 -lane expansion.
6. Complete an ADA Transition Plan.
Water Resources
1. Monitor and respond to TMDL requirements.
2. Administer Wetland Conservation Act.
3. Administer Municipal Separate Storm Sewer System (MS4) permitting requirements.
4. Manage Plymouth and Elm Creek Stream Restoration projects.
5. Manage drainage improvements included in the 2018-2022 Water Resources CIP.
6. Continue street sweeping program to reduce TSS and TP to receiving water bodies.
7. Update Surface Water Management Plan.
Actual Budget
City Council Dues & Subscriptions 2017 2018
Budget
2019
League of Minnesota Cities
$
33,320
$
34,000 $
Metro Cities
$
14,224
$
14,334 $
Municipal Legislative Comm
$
10,500
$
10,500 $
Suburban Rate Authority
$
6,510
$
6,400 $
Twin West Chamber
$
592
$
600 $
34,000
14,620
10,500
6,400
.II
$ 65,146 $ 65,834 $ 66,120
Page 19
rp)City of
Plymouth
Adding Quality to Life
SPECIAL
COUNCIL MEETING
January 9, 2018
Agenda 2C
Number:
To: Mayor and Council
Prepared by: Dave Callister, City Manager
Reviewed by:
Item: Set Future Study Sessions
Pending Study Session Topics (at least three Council members have approved the following study
items on the list):
None at this time.
Other Council requests for Study Session Topics:
None at this time.
Staff's requests for Study Sessions:
• Fire Department update (March 27 at 5:30 p.m.)
• Hotel Licensing (April 10 at 5:30 p.m.)
• Joint HRA/Council meeting on Housing Study and Senior Buildings
• State of the streets in Plymouth (placeholder at this time)
Page 1
r�ity
Plymouth
Adding Quality to Life
January 2018
Page 2
1
2
3
4
5
6
NEW YEAR'S DAY
7:00 PM
PLANNING
CITY OFFICES
COMMISSION
CLOSED
MEETING
Council Chambers
7
8
9 5:30 PM
10
11
12
13
SPECIAL COUNCIL
7:00 PM
7:00 PM
MEETING
ENVIRONMENTAL
PARK £t REC
Goals/Legislative
QUALITY
ADVISORY
Priorities
Medicine Lake Room
COMMITTEE
COMMISSION
7:00 PM
MEETING
MEETING
REGULAR COUNCIL
Medicine Lake Room
Council Chambers
MEETING
Council Chambers
14
15
16
17
18
19
20
MARTIN LUTHER
7:00 PM
KING JR.
PLANNING
BIRTHDAY
COMMISSION
MEETING
CITY OFFICES
Council Chambers
CLOSED
21
22
23 5:30 PM
24
25
26
27
SPECIAL COUNCIL
7:00 PM
MEETING
HOUSING AND
Highway 169 Mobility
REDEVELOPMENT
Study
Medicine Lake Room
AUTHORITY
7:00 PM
MEETING
REGULAR COUNCIL
Medicine Lake
MEETING
Room
Council Chambers
30
28
29
31
Page 2
r�ity
Plymouth
Adding Quality to Life
February 2018
Page 3
1
2
3
3:00 PM - 7:00 PM
Fire £t Ice Festival
Parkers Lake Park
4
5
6
7
8
9
10
7:00 PM
7:00 PM
PLANNING
PARK Et REC
COMMISSION
ADVISORY
MEETING
COMMISSION
Council Chambers
MEETING
Council Chambers
11
12
13
14
15
16
17
5:30 PM
7:00 PM
SPECIAL COUNCIL
ENVIRONMENTAL
MEETING
QUALITY
lymouth Creek Center
COMMITTEE
improvements
MEETING
Medicine Lake Room
Medicine Lake Room
7:00 PM
REGULAR COUNCIL
MEETING
Council Chambers
22
18
19
20
21
23
24
7:00 PM
7:00 PM
PLANNING
HOUSING AND
COMMISSION
REDEVELOPMENT
PRESIDENTS
MEETING
AUTHORITY
DAY
Council Chambers
MEETING
Medicine Lake Room
CITY OFFICES
CLOSED
25
26
27
28
5:30-7:00 PM
Board It
Commission Social
City Hall Lobby
7:00 PM
REGULAR COUNCIL
MEETING
Council Chambers
Page 3
r�ity
Plymouth
Adding Quality t0 Life
March 2018
Page 4
1
2
3
4
5
6
7
8
9
10
7:00 PM
1:00 PM - 4:00 PM
PLANNING
Healthy Living Fair
COMMISSION
Plymouth Creek
MEETING
Center
Council Chambers
11
12
13
14
15
16
17
7:00 PM
7:00 PM
REGULAR COUNCIL
ENVIRONMENTAL
MEETING
QUALITY
Council Chambers
COMMITTEE
MEETING
Medicine Lake Room
18
19
20
21
22
23
24
7:00 PM
7:00 PM
PLANNING
HOUSING AND
COMMISSION
REDEVELOPMENT
MEETING
AUTHORITY
Council Chambers
MEETING
Medicine Lake Room
25
26
27
28
29
30
31
7:00 PM
REGULAR COUNCIL
MEETING
Council Chambers
Page 4
r�ity
Plymouth
Adding Quality to Life
April 2018
1
2
3
4
5
6
7
7:00 PM
PLANNING
COMMISSION
MEETING
Council Chambers
8
9
10
11
12
13
14
7:00 PM
7:00 PM
REGULAR
ENVIRONMENTAL
COUNCIL MEETING
QUALITY
Council Chambers
COMMITTEE
MEETING
Medicine Lake Room
15
16
17
18
19
20
21
7:00 PM
PLANNING
Primavera
Primavera
COMMISSION
Plymouth Creek
Plymouth Creek
MEETING
Center
Center
Council Chambers
22
23
24
25
26
27
28
7:00 PM
7:00 PM
REGULAR
HOUSING AND
COUNCIL MEETING
REDEVELOPMENT
Council Chambers
AUTHORITY
MEETING
Medicine Lake Room
29
30
Page 5