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Home My WebLink AboutCouncil Information Memorandum 12-28-2017CITY OF PLYMOUTH COUNCIL INFO MEMO December 28, 2017 EVENTS / MEETINGS Planning Commission Agenda for January 3rd ................................................................................... Page 2 Official City Meeting Calendars ......................................................................................................... Page 3 Tentative List of Agenda Items ........................................................................................................... Page 6 CORRESPONDENCE City, Rotary Continue Free CPRAED training ................................................................................... Page 8 Office Renovation Project Will Affect City Hall Customers ............................................................ Page 10 After Hours at the Creek set for January 19th ................................................................................... Page 11 Skate the Garden set for January 11th ............................................................................................... Page 12 Variance for Skyline Design for 1155 Black Oaks Lane North (2017106) ....................................... Page 13 Rezoning and Preliminary Plat for Summers Edge Phase 3 (2017107) ............................................ Page 14 Rezoning and Preliminary Plat for The Woods at Taylor Creek (2017110) ..................................... Page 15 LMCIT Dividend .............................................................................................................................. Page 16 GFOA's Certificate of Achievement ................................................................................................. Page 21 CenterPoint Energy's Rate Increase Proposal ................................................................................... Page 22 PLANNING COMMISSION AGENDA WEDNESDAY, January 3, 2018 WHERE: CITY COUNCIL CHAMBERS Plymouth City Hall 3400 Plymouth Boulevard Plymouth, MN 55447 CONSENT AGENDA All items listed on the consent agenda are considered to be routine by the Planning Commission and will be enacted by one motion. There will be no separate discussion of these items unless a Commissioner, citizen or petitioner so requests, in which event the item will be removed from the consent agenda and considered in normal sequence on the agenda. 1.CALL TO ORDER – 7:00 P.M. 2.PLEDGE OF ALLEGIANCE 3.PUBLIC FORUM 4.APPROVAL OF AGENDA 5.CONSENT AGENDA A.Approve the December 20, 2017 Planning Commission meeting minutes. B.Skyline Design, Inc. Approve a variance for impervious surface coverage for property located at 1155 Black Oaks Lane. (2017106) 6.PUBLIC HEARINGS 7.NEW BUSINESS 8.ADJOURNMENT Page 2 SUN MON TUE WED THU FRI SAT 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 January 2018 3400 Plymouth Boulevard Plymouth, MN 55447 OFFICIAL CITY CALENDAR Phone: 763-509-5000 Fax: 763-509-5060 7:00 PM PARK & REC ADVISORY COMMISSION MEETING Council Chambers SUN TUES MON WED THUR FRI SAT CHANGES ARE NOTED IN RED 5:30 PM SPECIAL COUNCIL MEETING Goals/Legislative Priorities Medicine Lake Room 7:00 PM REGULAR COUNCIL MEETING Council Chambers 7:00 PM PLANNING COMMISSION MEETING Council Chambers NEW YEAR’S DAY CITY OFFICES CLOSED 7:00 PM PLANNING COMMISSION MEETING Council Chambers 7:00 PM ENVIRONMENTAL QUALITY COMMITTEE MEETING Medicine Lake Room MARTIN LUTHER KING JR. BIRTHDAY CITY OFFICES CLOSED 7:00 PM HOUSING AND REDEVELOPMENT AUTHORITY MEETING Medicine Lake Room 5:30 PM SPECIAL COUNCIL MEETING Highway 169 Mobility Study Medicine Lake Room 7:00 PM REGULAR COUNCIL MEETING Council Chambers Page 3 SUN MON TUE WED THU FRI SAT 1 2 3 3:00 PM - 7:00 PM Fire & Ice Festival Parkers Lake Park 4 5 6 7 8 9 10 11 12 13 14 7:00 PM ENVIRONMENTAL QUALITY COMMITTEE MEETING Medicine Lake Room 15 16 17 18 19 20 21 22 23 24 25 26 27 28 SUN TUES MON WED THUR FRI SAT February 2018 3400 Plymouth Boulevard Plymouth, MN 55447 OFFICIAL CITY CALENDAR Phone: 763-509-5000 Fax: 763-509-5060 7:00 PM PLANNING COMMISSION MEETING Council Chambers 7:00 PM PARK & REC ADVISORY COMMISSION MEETING Council Chambers 7:00 PM HOUSING AND REDEVELOPMENT AUTHORITY MEETING Medicine Lake Room 5:30 PM SPECIAL COUNCIL MEETING Plymouth Creek Center improvements Medicine Lake Room 7:00 PM REGULAR COUNCIL MEETING Council Chambers 5:30-7:00 PM Board & Commission Social City Hall Lobby 7:00 PM REGULAR COUNCIL MEETING Council Chambers PRESIDENTS DAY CITY OFFICES CLOSED 7:00 PM PLANNING COMMISSION MEETING Council Chambers Page 4 SUN MON TUE WED THU FRI SAT 1 2 3 4 1:00 PM - 4:00 PM Healthy Living Fair Plymouth Creek Center 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 7:00 PM PLANNING COMMISSION MEETING Council Chambers 22 23 24 25 26 27 28 29 30 31 March 2018 3400 Plymouth Boulevard Plymouth, MN 55447 OFFICIAL CITY CALENDAR Phone: 763-509-5000 Fax: 763-509-5060 7:00 PM PLANNING COMMISSION MEETING Council Chambers 7:00 PM ENVIRONMENTAL QUALITY COMMITTEE MEETING Medicine Lake Room 7:00 PM HOUSING AND REDEVELOPMENT AUTHORITY MEETING Medicine Lake Room 7:00 PM REGULAR COUNCIL MEETING Council Chambers SUN TUES MON WED THUR FRI SAT 7:00 PM REGULAR COUNCIL MEETING Council Chambers Page 5 Note: Special Meeting topics have been set by Council; all other topics are tentative. EDA refers to the Economic Development Authority Tentative Schedule for City Council Agenda Items January 9, Special, 5:30 p.m. Medicine Lake Room •Goals and Legislative Priorities for 2018 January 9, Regular, 7:00 p.m. Council Chambers •Accept donation from the Wayzata Youth Hockey Association for training center at the Plymouth Ice Center •Appoint 2018 Health Officer •Appoint 2018 Council Secretary •Appoint 2018 Official Depository •Appoint 2018 Official Newspaper •Award bid for East Medicine Lake Park renovation project (PR170001.171) •Approve Hennepin County Youth Sports Program Equipment Grant •Approve purchase agreement with Kristin and Dean Schwappach for 5725 Juneau Lane North •Approve Refuse Hauler License for Ark Disposal Inc. •Approve purchase of a tandem haul truck (CE-2017-200X) •Accept utilities for continual maintenance for Brynwood 3rd Addition (2015095) •Approve agreement with State of Minnesota for I-494 ramp signals at Carlson Parkway •Approve work order Nos. 1-6 and reduce retainage for County Road 24 reconstruction and expansion and mill and overlay (Hennepin County Project No. 961701 and City Project No. 5122) •Award contract for 2018 Pond Maintenance Project (WR189001) •Approve Variance to extend approval of replacement garage and reuse of existing driveway (2014077 - Karunakaran Durai) •Approve Site Plan Amendment for parking expansion at 3300 Plymouth Boulevard (2017078 – Northwest Islamic Community Center) •Approve Site Plan Amendment and Variance for parking expansion at 2800-2892 Vicksburg Lane (2017088 – Eagle Ridge Partners) •Approve Site Plan Amendment for a building addition and parking lot changes for property located at 13105 12th Avenue (2017098 – Buhler Inc.) •Consider Rezoning, Site Plan, Conditional Use Permit, and Variance for a redevelopment at the southeast corner of County Roads 6 and 101 with a new CVS Pharmacy (2017087 – Five Star Development of Alabama, Inc.) •Consider Text Amendments, Site Plan and Conditional Use Permits for a corporate lodging development for property located at the northeast corner of Nathan Lane and 59th Avenue (2017067 - Zion Holdings, LLC) •2040 Comprehensive Plan update: review of transportation, sewer and water plans (2016038 - City of Plymouth) •Public hearing on revocation of Wine and 3.2 Malt Liquor Licenses for Bawarchi Indian Cuisine, 187 Cheshire Parkway, Suite 100 January 23, Special, 5:30 p.m. Medicine Lake Room •Highway 169 Mobility Study January 23, Regular, 7:00 p.m. Council Chambers Page 6 •Approve renewal of liquor licenses for 2018 February 13, Special, 5:30 p.m. Medicine Lake Room •Plymouth Creek Center improvements February 13, Regular, 7:00 p.m. Council Chambers February 27, Board and Commission Social, 5:30 p.m. City Hall Lobby February 27, Regular, 7:00 p.m. Council Chambers •Recognize board and commission members March 13, Regular, 7:00 p.m. Council Chambers March 27, Regular, 7:00 p.m. Council Chambers April 10, Regular, 7:00 p.m. Council Chambers April 24, Regular, 7:00 p.m. Council Chambers Page 7 City of Plymouth News Release For Immediate Release Dec. 14, 2017 Contact: Mike Goldstein Public Safety Director City of Plymouth 763-509-5129 City, Rotary continue free CPR/AED training Plymouth, Minn. – Due to continued popularity, additional Heart Safe Plymouth training sessions have been announced. A partnership between the City of Plymouth Public Safety Department and Rotary Club of Plymouth, the free trainings teach bystander CPR and AED use to the public. Wednesday Evening CPR/AED Trainings The following training sessions are set for 7-8 p.m. Wednesdays on the second floor of the Plymouth Public Safety Building, 3400 Plymouth Blvd., adjacent to City Hall. To register, visit heartsafeplymouth.eventbrite.com. Space is limited to 30 participants per training session. •Jan. 3 •Jan. 24 •Feb. 7 •Feb. 21 Saturday Morning CPR/AED Trainings The following training sessions are set for 10-11 a.m. Saturdays at Plymouth Fire Station III, 3300 Dunkirk Lane. To register, visit heartsafeplymouthfire.eventbrite.com. Space is limited to 50 participants per training session. •Jan. 20 •Feb. 24 •March 24 About the Training Sessions Registration is required. Due to the popularity of the training sessions and limited space, early registration is encouraged. The one-hour training sessions are open to teenagers and adults who are interested in learning to help save lives. Participants can learn hands-only CPR, which teaches chest compressions without mouth-to- mouth breaths, as well as the use of an AED. An AED, or Automated External Defibrillator, is a portable electronic device that automatically detects disturbances in the rhythm of a heartbeat and is able to treat them through defibrillation, the application of electrical therapy, allowing the heart to re-establish an effective rhythm. -More- Page 8 Heart Safe Plymouth Background The City of Plymouth was designated a Heart Safe Community in 2013 by the American Heart Association. The program recognizes efforts by individual communities to improve their system for preventing deaths caused by sudden cardiac arrest. Rotary Club of Plymouth began holding free CPR and AED training sessions in 2012 and has helped train more than 4,300 Plymouth residents and businesspeople. Sponsors include Heart Safe communities through AHA, Minnesota Department of Health and Allina Health. Businesses groups and organizations can obtain more information or schedule a free training. For more information, email heartsafeplymouth@gmail.com, call CPR/AED Instructor Norm Okerstrom at 763- 238-8443 or visit rotaryplymouth.org. Cutline: Since 2012, more than 4,300 Plymouth residents and businesspeople have been trained in bystander CPR and AED use through Heart Safe Plymouth, a partnership between the City of Plymouth Public Safety Department and Rotary Club of Plymouth. -30- Page 9 City of Plymouth News Release For Immediate Release Dec. 14, 2017 Contact: Helen LaFave City of Plymouth Communications Manager hlafave@plymouthmn.gov 763-509-5090 Office Renovation Project Will Affect City Hall Customers Plymouth, Minn. – A three-month construction project aimed at reconfiguring office space for two city departments will affect those conducting in-person business at Plymouth City Hall, 3400 Plymouth Blvd. Beginning Wednesday, Dec. 20, residents who want to visit the Parks and Recreation Department will need to travel to the Plymouth Creek Center, 14800 34th Ave. N. Office hours will be 8 a.m. to 4:30 p.m. Parks and Recreation will remain at the temporary headquarters through March. Other departments – Community Development, Engineering and Administrative Services – will remain in City Hall during construction. Beginning late December, customers and those attending city meetings will access City Hall through the adjacent Public Safety Building, as the entrance to City Hall will be closed. Wayfinding signs will be posted. The project will reconfigure and update the Administrative Services and Parks and Recreation departments to create more efficient, flexible work space within the building’s existing footprint. Temporary patches to those areas of the 40-year-old building also will be permanently repaired. The project represents the first improvements to City Hall-based departments in more than two decades. -30- Page 10 City of Plymouth News Release For Immediate Release Dec. 26, 2017 Contact: Paul Pearson Recreation Supervisor City of Plymouth 763-509-5228 ppearson@plymouthmn.gov Adults-only event Jan. 19 features comedy, inflatables, arcade games Plymouth, Minn. – Giant slides, inflatables and arcade games are no longer just for kids. Adults are invited to unleash their inner child at the new After Hours at the Creek event, 7-10 p.m. Friday, Jan. 19 at the Plymouth Creek Center, 14800 34th Ave. N. This adults-only event features a comedy performance by Last Comic Standing semi-finalist Tommy Ryman, a DJ and music, food – including a pizza bar and appetizers – a cash bar, arcade games and inflatables. Tickets cost $25 per person and include a pizza bar, appetizers, a drink ticket and access to all entertainment. Participants must be age 21 and older. Group ticket pricing is available. To purchase tickets or for more information, call the Plymouth Parks and Recreation Department at 763- 509-5200 or visit plymouthmn.gov. Cutline: After Hours at the Creek Jan. 19 features a comedy performance by Last Comic Standing semi- finalist Tommy Ryman, as well as inflatables, arcade games, a cash bar and food. -30- Page 11 City of Plymouth News Release For Immediate Release Dec. 27, 2017 Contact: Jessica Koch Recreation Supervisor City of Plymouth 763-509-5223 jkoch@plymouthmn.gov Skate the Garden set for Jan. 11 Plymouth, Minn. – Lights, music and a frozen pond will replace blooming flowers and waterfalls at Plymouth’s popular Millennium Garden. The city’s new Skate the Garden event is set for 6-8 p.m. Thursday, Jan. 11 at the Plymouth Creek Center’s Millennium Garden, 14800 34th Ave. N. Residents are invited to bring their ice skates and enjoy the Millennium Garden, transformed into a winter wonderland. The event will feature special guest Plymouth Mayor Kelli Slavik. Hot chocolate and treats will be provided. The event is free and open to the public. The city will maintain the ice rink on the garden pond through the month of January, weather permitting. To view information about Plymouth’s outdoor ice rinks, visit plymouthmn.gov. For more information, call the Plymouth Parks and Recreation Department at 763-509-5200. -30- Page 12 Page 13 Page 14 Page 15 00 LEAGUE OF CONNECTING & INNOVATING MINNESOTA SINCE 1913 CITIES December 13, 2017 To: LMCIT Property/Casualty Members From: LMCIT Board of Trustees Jake Benson, Councilmember, Proctor Dave Callister,Manager,Plymouth Clint Gridley,Administrator,Woodbury D.Love,Councilmember,Centerville Rhonda Pownell,Mayor,Northfield Todd Prafke,Administrator, St.Peter Dave Unmacht,Executive Director,LMC Re: 2017 Property/Casualty Dividend We are pleased to enclose a check for your share of the$6 million dividend the League of Minnesota Cities Insurance Trust(LMCIT)property/casualty program is returning for 2017. The loss control efforts you and other members have undertaken helped make this dividend possible, and we look forward to continuing to assist you in this important work. Also included in this mailing are: A memo providing background on the dividend and an explanation of how dividends are calculated. A summary of the earned premium and loss data used to calculate your dividend and your premium and dividend history. Your insurance agent will receive a copy of this information and we encourage you to share it with your city council or other governing body. We want to thank you again for your continued participation in LMCIT. Please feel free to contact Laura Honeck,LMCIT Operations Manager, at lhoneck@lmc.org or 651-281-1280 if you have any questions or need additional information. Congratulations on another successful year! LEAGUE OF MINNESOTA CITIES 145 UNIVERSITY AVE.WEST PHONE:(651)281-1200 FAX:(651)281-1298 INSURANCE TRUST ST.PAUL,MN 55103-2044 TOLL FREE:(800)925-1122 WEB:WWWLMC.ORGPage 16 League of Minnesota Cities Insurance Trust (LMCIT) 2017 Property/Casualty Dividend Members of the LMCIT property/casualty program will share in a $6 million dividend this year, bringing the sum of dividends returned to members since 1987 to $327 million. League of Minnesota Cities Insurance Trust(LMCIT) Dividends 327 Million Since 1987 30,000,000 25,000,000 20,000,000 15,000,000 10,000,000 5,000,000 o III k ;t W obi ci` cti olaoiy A f^ A Ah tib _4' 'y .4° A IN Property/Casualty Program 0 Workers'Compensation Program Factors Driving the 2017 Dividend Every year the LMCIT Board determines whether a dividend can be returned, and if so,how much. Several considerations are weighed, with the ultimate decision involving a comparison of the LMCIT year-end fund balance(also known as member equity or surplus)to a targeted amount of fund balance. Typically, the major driver behind whether a dividend can be returned is how rates in recent years compare to LMCIT's loss experience. Premium rates are designed to pay for projected losses, expenses, and a safety margin in case losses turn out to be greater than expected. If losses turn out to be at or below LMCIT's projections,the safety margin isn't needed and can either be returned to members as a dividend or used to strengthen LMCIT's fund balance. As the graph shows, LMCIT returned particularly high dividends in 2015 and 2016. In 2015, estimates of LMCIT's outstanding liability for claims incurred before May 31, 2014 decreased about$8 million because of favorable claim development. In 2016, favorable loss development continued and, in addition, several favorable court decisions allowed LMCIT to release a significant portion of funds it had reserved for claims related to the Drivers' Privacy Protection Act(DPPA). 2jPagePage 17 In November 2016, rates were set for the coming year to produce a safety margin of$7 million, which included interest on investments. When the LMCIT Board conducted its annual financial review of the property/casualty program for 2017, actuarial estimates, interest earning, and members' losses (claims related to property,police liability, employment liability and auto physical damage were less favorable) were evaluated, and it was determined that a$6 million dividend could be returned to members while maintaining appropriate rate stability going forward. Of course, LMCIT's hope is that loss development for prior years is better than expected as time goes on,just as it hopes losses for the coming year are better than expected,both of which would potentially allow LMCIT to return larger dividends to members in future years. Dividend Calculation The first step the LMCIT Board takes in determining the dividend amount is to look at LMCIT's actual fund balance compared to the fund balance targets the Board has established. This year the Trustees determined that $6 million could be returned to members. The next step is to calculate the dividend. The formula for calculating the dividend is designed to return proportionally greater amounts to members that have been with LMCIT for a longer period and that have been most successful in avoiding and controlling losses. Here are the steps to determine the dividend for each individual member: Step 1: Each member's adjusted losses are subtracted from its gross earned premiums. Step 2: After calculating Step 1, the remaining dollar amount for each member is added together. This is the total that is used to calculate each individual dividend amount. Step 3: The amount for each member calculated in Step 1 is then divided by the sum of all members calculated in Step 2. This results in each member's percentage, or share, of the 6 million total that's available as a dividend this year. The enclosed data sheet shows the exact figures, including your percentage of the dividend share, that were used to calculate your dividend. A few definitions may help as you look at this information: Gross Earned Premium:This figure is your total of all earned premiums through May 31 for the past 20 years. Adjusted Loss: This figure is your losses for the past 20 years,minus applicable deductibles,and after capping each individual large loss. Each individual loss is capped at the lesser of$200,000 or 200 percent of the member's annual premium for the year of the loss. Without this cap,a small or mid-sized entity that experiences a catastrophic loss might not receive any dividend for many years. 3IPage Page 18 Future Dividends The goal of LMCIT is to manage risk—in other words,uncertainty. There's no guarantee a dividend will always be returned to members because it is impossible to know precisely what losses will occur or cost. Dividend amounts will vary from year to year just as they have in the past. With that said, LMCIT will do its best to estimate and project what loss costs will be, and will continue to return to members any funds that aren't needed for losses, expenses, or reserves. While it can't guarantee future dividends, members should be proud of their success accomplished in controlling losses during 2017. 4IPagePage 19 LEAGUE OF MINNESOTA CITIES INSURANCE TRUST PROPERTY/CASUALTY 2017 DIVIDEND CALCULATION AT MAY 31,2017 Marsh&Mclennan Agency 7225 Northland Dr N Ste 300 Minneapolis MN 55428-1575 Plymouth GROSS EARNED PREMIUM 5,805,779 3400 Plymouth Blvd ADJUSTED LOSSES 1,069,062 MEMBERS DIVIDEND PERCENTAGE 0.00731027868 Plymouth,MN 55447-1448 DIVIDEND AMOUNT 43,862 PLYMOUTH Premium and Dividend History450,000 400,000 jfl 350,000 300,000 nim 250,000 - T.200,000 150,000 100,000 740 08 08 10 I 11 I 12 '13 14 I 15Jr_ 16 17 INN/Men Premoums $341,959 $331,016 5350,194 I 5349,239 5341,753 5362,703 5408,936 5412,793 44 8428,091 5424,548 Di494nds 525.741 ! 556,635 585,418 ; 578,480 5107,017 567,465 $84,685 $121,338 I $181,056 $43462 PLYMOUTH Premiums and Dividends Since 1987 9,000,000 8,000,000 7,000,000- 7,9041$8 6,000,000 5,000,000- 4,000,000- 3,000,000 2,000,000- 1,000,000 t62 187 0 , Written Premiums Dividends corned Jura 1,gur,ls ttV flIer.a,s tote,nm anc pry—.me,, 31 20,,for the pa,:20 amass ,he Is Lia,prelna.re/gar,that mvmnd in th di td, ea,rnlat,, 1,5, l',317 22atlYr,pre Tama' s rh,a,rah,r's tot pa eau,'Ins 11 als ; ay( e ron,2,,a pram'la May 31,201; acarrt'ar,, 201,Yatten aremi,n,‘yeelld he earned as of May 31,20171. 848 Page 20 i1RECEIVED 0 c;overnrnc.nt. Finance Officers Association 203 North La.Sallc Street,Suite 2700DEC 2 6 2011 Chicago,Tlli ais 60601.121€) 312.977.9700 lax, 312.977.4806 December 19, 2017 The Honorable Kelli Slavik Mayor City of Plymouth 3400 Plymouth Boulevard Plymouth, MN 55447-1448 Dear Mayor Slavik: We are pleased to notify you that your comprehensive annual financial report (CAFR) for the fiscal year ended 2016 qualifies for GFOA's Certificate of Achievement for Excellence in Financial Reporting. The Certificate of Achievement is the highest form of recognition in governmental accounting and financial reporting, and its attainment represents a significant accomplishment by a government and its management When a Certificate of Achievement is awarded to a government, an Award of Financial Reporting Achievement (AFRA) is also presented to the individual(s) or department designated by the government as primarily responsible for its having earned the Certificate. This award has been sent to the submitter as designated on the application. We hope that you will arrange for a formal presentation of the Certificate and Award of Financial Reporting Achievement, and that appropriate publicity will be given to this notable achievement. A sample news release is enclosed to assist with this effort. We hope that your example will encourage other government officials in their efforts to achieve and maintain an appropriate standard of excellence in financial reporting. Sincerely, alkeZZ,44) Ei '# e.t.A'w Michele Mark Levine Director,Technical Services Center Page 21 t e erPoInt® 505 Nicollet Mall Energy P.O. Box 59038 Minneapolis, MN 55459-0038 December 15, 2017 Dear City Administrator: We are writing to inform you that Administrative Law Judge Jeffery Oxley is holding four public hearings on CenterPoint Energy's rate increase proposal. For more information on the public hearings, please see the enclosed copy of our Notice of Public Hearings for CenterPoint Energy Minnesota Customers. Additional information about our Rate Case is available at our website at: CenterPointEnergy.com/RateCase. Sincerely, CenterPoint Energy Page 22 m O F OcasLoes, IC./3 c _o m u.,O c en commmCO h. c co .O , a c c 3m n E samm ,mm o L n .0 a. mEa) CN to O O