HomeMy WebLinkAboutCity Council Packet 04-20-1999CITY OF PLYMOUTH
AGENDA
REGULAR COUNCIL MEETING
APRIL 20,1999,7:00 PM
1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE
2. ROLL CALL
3. PLYMOUTH FORUMIndividuals may address the Council about any item not contained
on the regular agenda. A maximum of 15 minutes is allotted for the Forum. If the full 15
minutes are not needed for the Forum, the City Council will continue with the agenda. The
City Council will take no official action on items discussed at the Forum, with the exception of
referral to staff or Commission for future report.
4. PRESENTATIONS AND PUBLIC INFORMATION ANNOUNCEMENTS
4.1 Arbor Day Proclamation and Tree City USA Award -- Paul Buck, City Forester
4.2 Annual Report on Volunteer Program -- Nancy Anderson, Volunteer Coordinator
5. APPROVE AGENDA—Councilmembers may add items to the agenda including items
contained in the Council Information Memorandum for discussion purposes or staff direction
only. The Council will not normally take official action on items added to the agenda.
6. CONSENT AGENDA—These items are considered to be routine and will be enacted by one
motion. There will be no separate discussion of these items unless a Councilmember or citizen
so requests, in which event the item will be removed from the Consent Agenda and placed
elsewhere on the agenda.
6.01 Approve proposed City Council Minutes
6.02 Approve Disbursements
6.03 Approve Revised Policy on Funding of Human Service Agencies
6.04 Approve Findings of Fact for Alcohol Violation Civil Penalties imposed on April 6
Items require 5 affirmative votes of the City Councilfor approval.
REGULAR COUNCIL MEETING
April 20, 1999
Page 2
6.05 Receive Petition and Set Public Hearing to Consider Vacation of Part of Brockton Lane
Street Right—of—Way in Greentree West Addition (south of County Road 24 across
from Holy Name Church)
6.06 Approve Agreement with Hennepin County for Temporary Traffic Control Signal
System at County Road 61 (Northwest Blvd.) and County Road 47
6.07 Authorize Request for Proposals for Citizen Survey
6.08 Authorize Submission of Applications to the Minnesota Department of Trade and
Economic Development's Contamination Cleanup Grant Program and the Metropolitan
Council's Tax Base Revitalization Account for Phase 2 of the Village At Bassett Creek
Development, Tax Increment Financing District 7-5A
6.09 Approve Reinstallation of Disc Golf Course at Plymouth Creek Park
7. PUBLIC HEARINGS
8. GENERAL BUSINESS
8.1 Request of Community Sports and Recreation regarding Skate Park Proposal
8.2 Consider Contribution to Plymouth Civic League
8.3 Adopt Ordinance Banning the Use of Lawn Fertilizer Containing Phosphorus in the
City of Plymouth
8.4 Approve Name for Activity Center and Field House Facilities
8.5 Renew Property Casualty Liability Insurance and Approve Transfer from Risk
Management Fund
8.6 Receive Report on Seal Coat Program and Approve 1999 Program
9. REPORTS AND RECOMMENDATIONS
9.1 Consider Possible Amendment to Regular Council Meeting Schedule in June
requested by Mayor Tierney)
Items require 5 affirmative votes of the City Councilfor approval
REGULAR COUNCIL MEETING
April 20, 1999
Page 3
9.2 Legislative Update
9.3 Announce Appointment of Ward 3 Councilmember Saundra Spigner to Metropolitan
Council; Consider Process for Declaring Vacancy and Appointing a Councilmember
10. ADJOURNMENT
Items require 5 affirmative votes of the City Council for approval
DATE: April 16, 1999
TO: Mayor and City Council
FROM: Dwight D. Johnson, City Manager
SUBJECT: Summary of Agenda Items for Aprii120, 1999
Note: At this time, we are expecting that Saundra Spigner will still be a member of the
City Council Tuesday night, and will not officially hold her new office with the Met
Council until after she is both confirmed by the Senate and takes the oath of office for it.
8.1 Request of Community Sports and Recreation to operate an outdoor skate park
behind the Ice Arena. CSR is a new, non-profit entity established by Wayne
Cummings. Their plan is to acquire the equipment at 4 -Down, which closed last Sunday,
and re -use it in an outdoor facility to be operated from late May to October. The main
requests to the City are to allow this to occur on City property and build a fence around it.
The proposal would reimburse the City for the fence costs by remitting $1 per user back
to the City. Eric Blank has enumerated a number of issues to be considered and has
proposed a list of conditions should the council wish to consider approval of this request.
While a skate park would be a nice amenity for many youth in the community, CSR is a
new organization and one of the main questions is whether or not it has had the time to
develop the structure and capability to run a highly visible business operation without
major problems.
8.2 Contribution to Civic League. This matter was discussed during the last budget
process, and staff indicated that the matter would be placed on an agenda before actual
payment is made. If the Council wishes to consider reducing the funding, it is suggested
that this be considered for the year 2000 budget process, not 10 weeks before Music in
Plymouth this year.
8.3 Ordinance banning lawn fertilizer containing phosphorous. This ordinance has
been reviewed and recommended by the EQC. The ordinance will not be very
enforceable, but its educational value and the demonstrated harm from excessive
phosphorous more than offsets this. Staffs only concern is that the Council should
consider having an effective date that is a month or two into the future instead of
immediately to allow time for people to learn about and adjust to the new ordinance
provisions.
MEMO
CITY OF PLYMOUTH
J y y
a".fJf W
3400 PLYMOUTH BOULEVARD, PLYMOUTH, MN 55447
eJ4
DATE: April 16, 1999
TO: Mayor and City Council
FROM: Dwight D. Johnson, City Manager
SUBJECT: Summary of Agenda Items for Aprii120, 1999
Note: At this time, we are expecting that Saundra Spigner will still be a member of the
City Council Tuesday night, and will not officially hold her new office with the Met
Council until after she is both confirmed by the Senate and takes the oath of office for it.
8.1 Request of Community Sports and Recreation to operate an outdoor skate park
behind the Ice Arena. CSR is a new, non-profit entity established by Wayne
Cummings. Their plan is to acquire the equipment at 4 -Down, which closed last Sunday,
and re -use it in an outdoor facility to be operated from late May to October. The main
requests to the City are to allow this to occur on City property and build a fence around it.
The proposal would reimburse the City for the fence costs by remitting $1 per user back
to the City. Eric Blank has enumerated a number of issues to be considered and has
proposed a list of conditions should the council wish to consider approval of this request.
While a skate park would be a nice amenity for many youth in the community, CSR is a
new organization and one of the main questions is whether or not it has had the time to
develop the structure and capability to run a highly visible business operation without
major problems.
8.2 Contribution to Civic League. This matter was discussed during the last budget
process, and staff indicated that the matter would be placed on an agenda before actual
payment is made. If the Council wishes to consider reducing the funding, it is suggested
that this be considered for the year 2000 budget process, not 10 weeks before Music in
Plymouth this year.
8.3 Ordinance banning lawn fertilizer containing phosphorous. This ordinance has
been reviewed and recommended by the EQC. The ordinance will not be very
enforceable, but its educational value and the demonstrated harm from excessive
phosphorous more than offsets this. Staffs only concern is that the Council should
consider having an effective date that is a month or two into the future instead of
immediately to allow time for people to learn about and adjust to the new ordinance
provisions.
8.4 Name for Activity Center and Field House. Despite our invitation to the public,
no names were suggested by the citizens. Here is a short background and pros and cons
of the leading choices.
Plymouth Creek Center Preferred by most staff and reflects the setting in
Plymouth Creek park and may be a better name for
marketing to renting parties. However, it may be
confused with Plymouth Creek School and a nearby
local church.
Plymouth Pavillion Nominated by the Youth Advisory Council and has
all and style appeal. May be confused with
Parkers Lake Pavillion and a future planned
Medicine Lake pavillion building. Also, the main
definition of "pavillion" in the dictionary is "a large
tent."
Plymouth Activity Center Recommended by PRAC. This has been the name
throughout the last two years, including in the
election of 1998. It is descriptive and has no real
problems, but may be the most uninspired and
boring choice and the worst for marketing purposes.
I like both of the first two names.
8.5. Renew insurance and transfer funds from Risk Management Fund. The total
insurance bill is down for this year, with decreases in liability insurance more than
offsetting increases in property insurance. Since the Risk Management Fund grew last
year by about $270,000, but already has a sufficient fund balance of $7 million, it is
proposed that the excess be transferred to the Capital Improvement Fund with $5,000
reserved to replace lost funding in the employee wellness program.
8.6 Seal Coating program. Staff has been researching available reports to find solid
evidence that seal coating prolongs the life of asphalt pavement. Unfortunately, the
evidence is generally lacking and inconclusive. The best study shows that seal coating
plus crack -filling may achieve the same pavement life at a cost reduction of about 8%.
Therefore, a way to frame the question might be, would our residents tolerate an increase
in taxes of about l/10 of one percent ($4/year) to avoid the unpleasant side effects of seal
coating once every 5-7 years? Engineering and public works maintenance believe seal
coating is useful and effective, but the absence of real quantitative studies in the field is
disappointing.
9.1 Consider Council meeting schedule in June. The annual League of Minnesota
Cities conference begins Tuesday, June 15th, a scheduled council meeting night. Mayor
Tierney would like to find out which council members might be absent, and consider
rescheduling that meeting if necessary.
9.2 Legislative Update. The League Bulletin states that the House will unveil its
version of the omnibus tax bill on Monday, April 19cn
9.3 Announce appointment of Saundra Spigner to Met Council and consider
process for filling the vacancy when it occurs. Council member Spigner was appointed
to the Met Councl by the Governor. Council member Spigner will be officially a member
of the Met Council when confirmed by the Senate and after she takes the oath of office
for it. After these events occur, the Council can then declare a vacancy and seek
applicants to fill the Ward 3 seat.
MEMO
CITY OF PLYMOUTH
3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447
DATE: April 12, 1999
TO: Mayor and City Council
FROM: Laurie Ahrens, City Cler--
SUBJECT: City Attorney Billing
Attached for your information is the summary of the City Attorney billing for March
1999.
M
CAMPBELL KNUTSON
PROFESSIONAL ASSOCIATION
Attorneys at Law
Federal Tax I.D. #41-1562130
317 Eagandale Office Center
1380 Corporate Center Curve
Eagan, Minnesota 55121
651) 452-5000
City of Plymouth
Attention: Ms. Kathy Lueckert
Assistant City Manager
3400 Plymouth Boulevard
Plymouth MN 55447
SUMMARY STATEMENT
PREVIOUS BALANCE FEES EXPENSES CREDITS
1455-000 RE: GENERAL MATTERS
SERVICES RENDERED TO DATE:
3,080.27 3,411.00 103.17 0.00
1455-001 RE: MEETINGS
SERVICES RENDERED TO DATE:
2,096.20 1,883.20 0.00 0.00
Page: 1
March 31, 1999
Account # 1455X
PAYMENTS BALANCE
3,080.27 $3,514.17
2,096.20 $1;883.20
1455-002 RE: ORDINANCE/CITY CODE MATTERS
SERVICES RENDERED TO DATE:
1,136.60 423.80 7.14 0.00 -1,136.60 $430.94
1455-004 RE: RECORDING DOCUMENTS
SERVICES RENDERED TO DATE:
393.27 249.90 201.65 0.00 -393.27 $451.55
1455-005 RE: VEHICLE/WEAPON FORFEITURES
SERVICES RENDERED TO DATE:
764.40 381.60 0.00 0.00 -764.40 $381.60
1455-006 RE: HRA - GENERAL MATTERS
SERVICES RENDERED TO DATE:
455.40 901.00 20.50 0.00 -455.40 $921.50
1455-007 RE: MEDICINE LAKE BOULEVARD EAST (PROJECT #7006)
SERVICES RENDERED TO DATE:
159.00 53.00 75.00 0.00 -159.00 $128.00
City of Plymouth
Page: 2
March 31, 1999
Account # 1455
PREVIOUS BALANCE FEES EXPENSES CREDITS PAYMENTS BALANCE
1455-043 L.E.L.S. - SICK LEAVE ARBITRATION
SERVICES RENDERED TO DATE:
253.10 0.00 0.00 0.00 253.10 0.00
1455-072 L.E.L.S. - JESKA GRIEVANCE
SERVICES RENDERED TO DATE:
46.40 0.00 0.00 0.00 46.40 0.00
1455-073 CRIMINAL APPEALS
SERVICES RENDERED TO DATE:
1,272.00 106.00 292.25 0.00 1,272.00 398.25
1455-999 PROSECUTION MATTERS
SERVICES RENDERED TO DATE:
17,269.38 16,686.00 451.07 0.00 17,269.38 17,137.07
26,926.02 24,095.50 1,150.78 0.00 26,926.02 25,246.28
Amounts due over 30 days will be subject to a finance
charge of .5% per month (or an annual rate of 6%).
Minimum charge - 50 cents)
CAMPBELL KNUTSON
PROFESSIONAL ASSOCIATION
Attorneys at Law
Federal Tax I.D. #41-1562130
317 Eagandale Office Center
1380 Corporate Center Curve
Eagan, Minnesota 55121
651) 452-5000
City of Plymouth
Attention: Ms. Kathy Lueckert
Assistant City Manager
3400 Plymouth Boulevard
Plymouth MN 55447
SUMMARY STATEMENT
PREVIOUS BALANCE FEES EXPENSES CREDITS
1456-006 LARCH LANE EASEMENT
SERVICES RENDERED TO DATE:
59.00 0.00 0.00 0.00
1456-013 PEONY LANE NORTH GRADING AND BYPASS
CONSTRUCTION (PROJECT #502)
OTTEN PARCEL
SERVICES RENDERED TO DATE:
R
r'r * 111;
RIEl
APR q 1999
L
Page: 1
March 31, 1999
Account # 1456G
PAYMENTS
59.00
2,252.56 35.00 18.24 0.00 -2,252.56
2,311.56 35.00 18.24
E-1pi` z 144
0.00
53.24
0.00 -2,311.56 $53.24
Amounts due over 30 days will be subject to a finance
charge of .5% per month (or an annual rate of 6%).
Minimum charge - 50 cents)
Proposed Minutes
Plymouth City Council Special Meeting
April 13,1999
A special meeting of the Plymouth City Council was called to order at 7:08 PM in the
Public Safety Training Room, 3400 Plymouth Blvd., on April 13, 1999.
COUNCIL PRESENT: Mayor Tierney; Councilmembers Black, Harstad, and Johnson.
Councilmember Bildsoe arrived at 7:18 PM. Councilmember Spigner arrived at 7:45 PM.
COUNCIL ABSENT: Councilmember Slavik.
ALSO PRESENT: City Manager Johnson, City Clerk Ahrens, Park and Recreation
Director Blank, Public Safety Director Gerdes, Public Safety Support Services Supervisor
Cox, Finance Director Hahn, Community Development Director Hurlburt, Public Works
Director Moore, and Deputy City Clerk Hoffman.
Summer Pool Passes
Park Director Blank explained the history of negotiations with LifeTime Fitness over a
summer pool pass for Plymouth residents. He outlined membership account plans, and
the participation rates for Plymouth residents at the Life Time Fitness Center in
Plymouth. He explained it would be very easy to reach capacity for the outdoor pool,
leading to congestion, and frustration among club members and residents paying daily
admission. He said from Memorial Day to Labor Day staff is proposing a program that
offer a daily pass at a lower rate for Plymouth residents.
Councilmember Bildsoe arrived at 7:18 PM.
Park Director Blank said staff would like to receive a general consensus from Council on
proceeding with the plan, so that appropriate advertising and staffing could be arranged.
Motion was made by Councilmember Black, seconded by Councilmember Johnson, to
direct staff to proceed in developing an agreement with Life Time Fitness to offer daily
pool passes from Memorial Day to Labor Day with a reduced rate for Plymouth residents.
Motion carried, five ayes.
Citizen Survey
City Clerk Ahrens outlined the schedule proposed for conducting a citizen survey. She
summarized the questions that are proposed in the survey.
Councilmember Spigner arrived at the meeting at 7:45 PM.
Councilmembers discussed questions that might be asked in the 1999 proposed survey.
These topics included: questions about town meetings and ward meetings; questions
Proposed Minutes
Special City Council Minutes
April 13, 1999
Page 2
about a sense of community and participation in neighborhoods; whether there are
services that Plymouth does not provide which may be desired by residents; questions
about the appeal of city beautification projects; questions to judge the effectiveness of
council and city government; and questions about residents' use of LifeTime Fitness
Center.
Councilmembers directed staff to prepare a request for proposals for a City survey.
Liquor and Tobacco Ordinances
Public Safety Director Gerdes presented a report outlining administrative and
presumptive penalties for alcohol compliance check violations. He said the advantage of
presumptive penalties is that business owners know up front what the penalties for
violation will be, and this helps with training.
Public Safety Director Gerdes recommended that first violations would be handled
through an administrative hearing. He said that staff would then provide a report on the
disposition to the full Council as part of general business in a regular Council meeting.
Councilmembers discussed the levels of penalties for first, second, and third violations.
In response to a Council question, Attorney Knutson stated that it would be legal to
require a violator to post a sign explaining why a license had been suspended.
Motion was made by Councilmember Johnson, seconded by Councilmember Bildsoe, to
direct staff to propose an ordinance' containing the proposed alcohol violation penalty
guidelines on the May 4, 1999 regular Council meeting agenda.
Motion carried, six ayes.
Public Safety Director Gerdes presented the proposed penalties for violations of the
tobacco ordinance. He said that the State has set minimum penalties for violations, while
giving cities the ability to set higher maximum penalties.
Councilmembers discussed penalty levels and whether first and second violations should
be handled through administrative hearings. Public Safety Director Gerdes recommended
that in a first violation the presumptive penalty be offered in an administrative hearing.
He said if an agreement is not reached, the violation would go before the full Council in a
public hearing.
Motion was made by Councilmember Harstad, seconded by Mayor Tierney, to direct staff
to prepare an ordinance regarding penalties and procedures for liquor violations.
Proposed Minutes
Special City Council Minutes
April 13, 1999
Page 3
Motion was made by Councilmember Bildsoe, seconded by Councilmember Johnson, to
amend the motion, and increase presumptive penalties to the maximum levels set by the
City, and to change the maximum penalties to a 60—day suspension and a $2000 fine.
Motion to amend failed, Councilmembers Bildsoe, Black, and Spigner ayes; Mayor
Tierney, Councilmembers Harstad and Johnson nays.
Motion was made by Councilmember Johnson, seconded by Councilmember Black, to
amend the motion, to increase fines to the maximum, but retain suspension periods at the
amounts recommended for presumptive penalties.
Councilmember Spigner said she would like a requirement that violators be required to
attend smoking clinics.
Plymouth resident Wayne Cummings said that smoking is becoming a problem for
younger children. He said this is an important issue that the Council needs to address.
Motion to amend passed unanimously.
Motion was made by Councilmember Bildsoe, seconded by Councilmember Black, to
amend the motion, to increase suspension periods to 20 days for the second violation, and
30 days for the third violation.
Motion to amend failed, Councilmembers Bildsoe, Black and Spigner aye; Mayor
Tierney, Councilmembers Harstad and Johnson nay.
Motion was made by Councilmember Bildsoe, seconded by Councilmember Johnson, to
amend the motion, to increase suspension periods to 15 days for the second violation, and
25 days for the third violation.
Motion to amend passed, Councilmembers Bildsoe, Black, Spigner, and Harstad aye;
Mayor Tierney and Councilmember Johnson nay.
Main motion passed, six ayes.
City Court
Manager Johnson asked for direction on how to proceed with a proposal to develop a city
court.
Councilmember Spigner stated that a city court is different from a district court or a
community court because it deals with violations by settling cases within the community.
Proposed Minutes
Special City Council Minutes
April 13, 1999
Page 4
Community Development Director Hurlburt stated that a City court would not likely
change the number of citations or the speed of dispositions, but would change the venue.
She said it was a matter of giving violators a chance to correct a situation.
Attorney Knutson said a city court may be a more humane process, but its effectiveness
would depend on the city's goals
Motion was made by Councilmember Spigner, seconded by Councilmember Black to
direct the Charter Commission to study the concept of a city court.
Motion carried; Mayor Tierney and Councilmembers Spigner and Black aye;
Councilmembers Johnson and Harstad nay. Councilmember Bildsoe absent.
Policy on Funding Social Services
City Clerk Ahrens summarized the City's policy on funding of human service agencies.
She said general fund contributions are guided by legal criteria. She said the proposal
before the Council would set guidelines more detailed than exist at present. She said the
new policy would establish a review process for allocation.
Attorney Knutson said that the State Auditor is increasingly concerned about how local
government money is spent. Before the city can spend any money; public purpose and
statutory authority for spending that money must be established. He recommended a
written agreement with agencies on specifically how the money donated will be spent,
and whether it meets statutory authority.
Councilmembers agreed unanimously to remove Item 2—C from the proposed policy,
referring to Council consideration of human services priorities established by the
Northwest Hennepin Human Services Planning Board.
Councilmembers discussed establishing the year 2000 general fund contribution to
human service agencies at a $100,000 budget maximum.
Councilmembers directed staff to put the proposed policy on a regular Council meeting
agenda item for consideration.
Proposed Minutes
Special City Council Minutes
April 13, 1999
Page 5
Establish Future Study Session Date and Topics
Councilmembers discussed topics for future study session. Topics included:
Convention travel and tourism
Zachary Elementary playground funding
Council packet content
Crime issues Summit
League of Minnesota Cities
City Center streetscape plans
Year 2000 City celebration
Councilmembers agreed to use time after the May 11 Board of Review session as a study
session, and to consider session dates in May and June to review streetscape plans.
The meeting was adjourned at 10:30 PM.
Agenda Number:
TO: Dwight D. Johnson, City Manager
FROM: Dale E. Hahn, Director of Finance & Information Technology
SUBJECT: Disbursements
DATE: April 12, 1999 for the City Council Meeting April 20, 1999
1. PROPOSED MOTION: To adopt the attached resolution approving the disbursements
for the period ending April 9, 1999.
2. DISCUSSION: Shown below is a listing of disbursements for the various funds for the
period ending April 9, 1999:
Anchor Bank
General & Special Revenue
Construction & Debt Service
Enterprise & Internal Service
Housing & Redevelopment Authority
GRAND TOTAL FOR ALL FUNDS
256,171.84
477,894.96
109,018.19
99,437.33
942,522.32
V
3. RECOMMENDATION: I hereby approve the attached listing of disbursements and
recommend same for payment.
6,46Z
CITY OF PLYMOUTH
RESOLUTION NO: 99 -
APPROVING DISBURSEMENTS FOR THE PERIOD
ENDING APRIL 9, 1999
WHEREAS, a list of disbursements for the period ending as presented to the City Council for
approval;
NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE
CITY OF PLYMOUTH, MINNESOTA, that the payment of the list of disbursements of the
following funds is approved:
Anchor Bank
General & Special Revenue $ 256,171.84
Construction & Debt Service 477,894.96
Enterprise & Invernal Service 109,018.19
Housing & Redevelopment Authority 99,437.33
GRAND TOTAL FOR ALL FUNDS $ 942,522.32
Adopted by the City Council on April 20, 1999.
Invoice Expense Distribution for Period Ended 04-09-99
FUND 101 General Fund
201 Recreation Fund
203 Transit System Fund
204 Community Development Fund
207 Economic Development Fund
220 Comm Dev Block Grant Fund
250 HRA Section 8 Fund
251 HRA General Fund
401 General Capital Projects Fund
402 Minnesota State Aid Fund
404 Building & Equipment Rev. Fund
408 Project Administration Fund
409 City & Community Parks
421 Utility Trunk Fund
422 Unfinanced Imp Construction
425 Shenandoah Housing Imp. Area
426 Shenandoah Administration
428 Activity Center/Fieldhouse
470 TIF # 7-1 (Const)
471 TIF # 7-2 O.S. (Const)
472 TIF # 7-3 P.O.S. (Const)
474 TIF Dev. Exp. Bonds 95 (Const)
475 TIF # 7-5 Rottlund (Const)
501 Water Fund
502 Sewer Fund
503 Solid Waste Management Fund
504 Recreation Facility Fund
505 Water Resources Fund
506 Activity Center Fund
601 Central Services Fund
602 Central Equipment Fund
603 Risk Management Fund
604 Design Engineering. Fund
605 Employee Benefits Fund
606 Information Technology Fund
607 Public Facilities Fund
27,794.05
2,841.57
223,435.59
0.00
0.00
2,100.63
99,427.12
10.21
15,359.56
0.00
360.00
2,344.20
3,000.00
837.50
455,819.20
0.00
0.00
0.00
0.00
0.00
0.00
174.50
0.00
10, 502.43
519.49
0.00
1,135.62
340.71
0.00
5,794.85
7,149.41
480.20
0.00
67,056.09
8,477.92
7,561.47
Total Invoice Expense Distribution: $ 942,522.32
Date: 04/12/99
Time: 08:49 am
3/29/99 Through 4/9/99
Vendor Name Check#
Invoice Description Invoice Amount Fund Description
A V C A M/ PO Box 39262 19334
Baloun/Crime Prevtn Semi 30.00 General Fund
Aetna Life Ins & Annuity Inc 19335
Payroll Generated Invoice 301.93 Employee Benefi
Payroll Generated Invoice 150.00 Employee Benefi
Payroll Generated Invoice 50.00 Employee Benefi
Payroll Generated Invoice 435.00 Employee Benefi
Payroll Generated Invoice 330.60 Employee Benefi
Payroll Generated Invoice 50.00 Employee Benefi
Airtouch Cellular 19336
Mar99 Rick Kline 8.98 General Fund
Mar99 Craig Gerdes 27.26 General Fund
Airtouch Cellular 19373
Mar99 Rad Team 8.99 General Fund
Mar99 Aerial 21 7.85 General Fund
Mar99 Engine 31 7.85 General Fund
Mar99 Engine 11 7.85 General Fund
Mar99 Rad Team 7.85 General Fund
Mar99 Rad Team 9.16 General Fund
Feb99/Mar99 K Greupner 2.63 Recreation Fund
Mar99 Investigations 27.26 General Fund
Mar99 K Greupner 1.17 Recreation Fund
Mar99 Ice Arena 8.06 Recreation Facil
Mar99 Mark Peterson 12.39 General Fund
Mar99 Fred Moore/Eng 26.59 General Fund
Mar99 Investigations 57.05 General Fund
Mar99 280-5879/790-1160 33.29 General Fund
Mar99 Rad Team 7.38 General Fund
Mar99 Rad Team 6.36 General Fund
Albinson's 19374
Map scanning Metrolink update 25.35 Transit System
Albrecht, Anita 19337
Park and Recreation Refund 8.00 Recreation Fund
Alex Air Apparatus Inc 19375
2 SCBA Drager Masks 536.00 General Fund
2 SCBA Drager Masks 536.00 General Fund
All Star Construction Inc 19376
1120 Kirkwd Permit #82141 82.90 General Fund
Page: 1
Check Amount
30.00
1,317.53
36.24
231.73
25.35
8.00
1,072.00
82.90
City of Plymouth Council Registerigr
Date: 04/12/99
Time: 08.49 am
Vendor Name
nvoiceescnption
Amegah, Ruby
Park and Recreation Refund
American Planning Assoc.
Lindahl 99' Membership APA/MN
Aramark
28reg,17 decaf coffee
Assoc of Government Accountant
99'C Ecker Membership
At the Lake Apartments
Apr99 Section 8 rent
Baker Road Auto Service Center
Western plow rams/markers
Western plow A frame
Bass Lake Hills Townhomes LTD
Apr99 Section 8 Rent
Bertelson Bros. Inc.
15-bindersrndex dividers
batteries/tape box/sealing
3-binders/big rack
lables
Rtn 1 copy clip
Batteries/binders/envelopes
1 Igy copy clip
Bezdicek, Gerald
99-01-0005 Mailbox damage
Blue Line Boosters
Ad to be placed Wayz Youth
Bohnert, Sharon
Park and Recreation Refund
Bonestroo Rosene Anderlik
Feb99 Proj8030 File 70988021
Feb99 Proj7011 File 70983029
Feb99 Proj9007 File PR70983009
Feb99 Proj9007 File 70983009
Feb99 Well 6 File 70983049
Feb99 Well 7 File 70983059
City of Plymouth
3/29/99 Through 4/9/99
Invoice Amount
31.00
161.00
993.00
85.00
10,605.00
123.43
243.72
6,997.00
125.24
20.20
50.66
15.93
5.97
73.28
5.97
50.00
30.00
48.00
837.50
355.00
417.01
2,404.05
94.50
661.50
Check#
Funde iption
19338
Recreation Fund
19339
General Fund
19377
General Fund
19378
General Fund
19306
HRA Section 8
19379
Central Equipm
Central Equipm
19307
HRA Section 8
19382
General Fund
General Fund
General Fund
General Fund
General Fund
Central Services
General Fund
19411
General Fund
19383
Recreation Facil
19384
Recreation Fund
19385
Utility Trunk Fun
Unfinanced Imp
Unfinanced Imp
Unfinanced Imp
Water Fund
Water Fund
Page: 2
Check Amount
31.00
161.00
993.00
85.00
10,605.00
367.15
6,997.00
285.31
50.00
30.00
48.00
4,769.56
Council Register.igr
Date: 04112/99
Time: 08:49 am
Page: 3
3/29/99 Through 4/9/99
Vendor Name Check# Check Amount
Invoice Descnption Invoice Amount Fund e—scnption
Border States Industries, Inc. 19386 56.45
D814 tool blade 56.45 Public Facilities
Boyer Trucks 19387 19.74
Core return 10.65 Central Equipm
Plate-hom 17.89 Central Equipm
Plate/Reistor/plate 12.50 Central Equipm
Bringle, Lorene 19351 4,185.00
3/21-3/27 69 3/4 hrs Mass Apra 4,185.00 Information Tech
Bringle, Lorene 19437 1,710.00
3-28/4-3 28.5hrs Mass Apprsl 1,710.00 Information Tech
Buck, Paul M 19365 100.00
Pizza for Gym & Movie Day 100.00 Recreation Fund
Business Card 19340 190.32
Postage Recreation Materials 190.32 General Fund
C P Limited 19389 300.00
4-99/3-31-2004 Lease #23496 300.00 General Fund
Carlson Tractor & Equip Co. 19390 238.44
Unit 684 Hyd Cyl 238.44 Central Equipm
Charlie's Marketing 19391 81.47
9cs pop/council 81.47 General Fund
City of Maple Grove 19392 2,488.95
Jan99 Dog Impounds 330.95 General Fund
Feb99 Dog/2nd gtr99' Adm Fee 2,158.00 General Fund
City of Minnetonka 19393 452,533.24
Proj7004 Final Ridgemount Recn 452,533.24 Unfinanced Imp
City of Plymouth HRA/FSS 19394 1,196.00
Apr99 FSS Section 8 1,196.00 HRA Section 8
City of Plymouth Petty Cash 19395 111.36
Parking,pop,title trnsf,ovrhd 111.36 Central Equipm
City of Wayzata 19396 33.00
Unit 167&168 tabs 33.00 Central Equipm
Clarion Hotel & Conf Center 19397 342.20
S Lewis/4 nites lodge/WI Conf 342.20 Recreation Facil
City of Plymouth Council Registerigr
Date: 04/12/99
Page: 4
Time: 08:49 am
3/29/99 Through 4/9/99
Vendor Name Check# Check Amount
Invoice escription Invoice Amount Fund e—scription
Commissioner of Transp/MS215 19398 174.50
PA000020681 12-24-98 Proj5030 174.50 TIF Dev. Exp. Bo
Contact Mobile Communications 19399 61.19
Unit 576 instl line kit 61.19 Central Equipm
Coughlin, Bridgit 19388 1,147.50
3-2/4-20 Teach fun Fitness 1,147.50 Recreation Fund
Crown Marking, Inc. 19400 63.13
3 Stamps,3 pads 63.13 General Fund
Cwayna, Sara 19470 1,324.00
3-20/4-2-99 STD 1,324.00 Employee Benefi
Danko Emergency Equip/PO 248 19401 163.00
1 pr Bunker boot 81.00 General Fund
1 pr Bunker Boots 82.00 General Fund
Davies Water Equipment Co 19402 494.54
6 -Tyler VB Riser Screw 494.54 Water Fund
Delta Dental 19403 6,371.70
Apr99 Dental coverage 6,371.70 Employee Benefi
Dey Appliance 19404 41.91
1 Timer -Def 41.91 Public Facilities
Dundee Nursery&Landscaping Co. 19405 151.42
Flowers/N Anderson Father 39.95 General Fund
Flowers/J Erickson baby boy 39.95 General Fund
Flowers/Mike Kohn baby boy 35.76 General Fund
Flowers/Rick Bush surgery 35.76 General Fund
Evergreen Land Services Co. 19406 109.90
3-1/3-15 Proj9002 Consult 109.90 Unfinanced Imp
Farris, Kelley 19344 151.85
Payroll Generated Invoice 151.85 Employee Benefi
Farris, Roberta Lynn 19368 512.77
Payroll Generated Invoice 512.77 Employee Benefi
Fedex 19407 54.53
3-9 Mattson/ESCOM 42.75 Information Tech
Dute fees/Amy to Escom 11.78 Information Tech
City of Plymouth Council Register.igr
Date: 04/12/99
Time: 08:49 am
3/29/99 Through 4/9/99
Vendor Name Check#
Invoice escnption Invoice Amount Fund e iption
Fire Findings 19408
99'Subscr renewal 38.00 General Fund
Four Seasons Estates 19311
Apr99 Section 8 Rent 15,251.00 HRA Section 8
Four Seasons Villa Apt 19324
Apr99 Section 8 Rent 456.00 HRA Section 8
G & K Services 19409
Public Works Uniform Rntl 492.05 Sewer Fund
G C Bentley Assoc /14292 Golf 19410
3-16/3-28 83.25hr Proj Mgmnt 2,497.50 Transit System
Gebhardt, Joe 19428
FL car rental 3-13/3-19 323.85 General Fund
Georgi, Donald K 19310
Apr99 Section 8 Rent 461.00 HRA Section 8
Goers, William 19333
Apr99 Section 8 Rent 552.00 HRA Section 8
Halvorson, Henry 19314
Apr99 Section 8 Rent 895.00 HRA Section 8
Hamel Building Center 19414
Mar99 Hardware Supplies 255.92 General Fund
Mar99 Hardware Supplies 373.37 General Fund
Mar99 Hardware Supplies 14.75 General Fund
Mar99 Hardware Supplies 17.46 General Fund
Mar99 Hardware Supplies 13.78 General Fund
Mar99 Hardware Supplies 402.45 Water Fund
Mar99 Hardware Supplies 8.34 General Fund
Mar99 Hardware Supplies 7.70 General Fund
Mar99 Hardware Supplies 254.87 General Fund
Mar99 Hardware Supplies 46.90 General Fund
Mar99 Hardware Supplies 8.68 General Fund
Mar99 Hardware Supplies 69.82 General Fund
Mar99 Hardware Supplies 87.67 General Fund
Mar99 Hardware Supplies 12.26 General Fund
Mar99 Hardware Supplies 106.79 General Fund
Mar99 Hardware Supplies 14.95 Recreation Facil
Mar99 Hardware Supplies 344.97 General Fund
Mar99 Hardware Supplies 326.70 General Fund
Page: 5
Check Amount
38.00
15,251.00
456.00
492.05
2,497.50
323.85
461.00
552.00
895.00
17,779.22
City of Plymouth Council Registenigr
Date: 04/12/99
Page: 6
Time: 08:49 am
3/29/99 Through 4/9199
Vendor Name Check# Check Amount
Invoice Description Invoice Amount Fund e scription
Mar99 Hardware Supplies 79.05 General Fund
Mar99 Hardware Supplies 17.24 Recreation Facil
Mar99 Hardware Supplies 36.15 General Fund
Mar99 Hardware Supplies 139.83 General Fund
Mar99 Hardware Supplies 372.27 General Fund
Mar99 Hardware PO#90224 15,359.56 General Capital
Mar99 Hardware Supplies 32.02 General Fund
Mar99 Hardware supplies 113.13 General Fund
Mar99 Hardware Supplies 11.23 Recreation Facil
Mar99 Hardware Supplies 46.93 General Fund
CM for PO#90224 1,387.92 General Fund
CM for PO#90224 78.84 General Fund
Mar99 Hardware Supplies 148.49 General Fund
Mar99 Hardware Supplies 36.45 General Fund
Mar99 Hardware Supplies 16.27 General Fund
Mar99 Hardware Supplies 51.50 General Fund
Mar99 Hardware Supplies 344.11 General Fund
Mar99 Hardware Supplies 26.85 General Fund
Mar99 Hardware Supplies 6.83 Water Fund
Mar99 Hardware Supplies 38.96 General Fund
Mar99 Hardware Supplies 14.41 Recreation Facil
Mar99 Hardware Supplies 9.36 General Fund
Mar99 Hardware Supplies 122.62 General Fund
Mar99 Hardware Supplies 42.37 Water Fund
Mar99 Hardware Supplies 26.45 Recreation Facil
Mar99 Hardware Supplies 25.50 General Fund
Mar99 Hardware Supplies 6.26 General Fund
Hampton, Linda 19318 144.00
Apr99 Section 8 Rent 144.00 HRA Section 8
Hartman, Grant R 19412 775.20
1-12/3-16 Karate Instruction 775.20 Recreation Fund
Hatten, Luann 19352 5.00
Apr99 Utility Reimbursement 5.00 HRA Section 8
Haugen Building Maintenance 19415 5,937.38
Mar99 CC Janitorial 2,795.63 Public Facilities
Mar99 Add[ Cleaning 532.50 Public Facilities
Mar99 Fire 123 Janitorial 532.50 Public Facilities
Mar99 PW Janitorial 639.00 Public Facilities
Mar99 PS Janitorial 1,437.75 Public Facilities
Healthfund of Minnesota 19342 44.20
Payroll Generated Invoice 1.00 Employee Benefi
City of Plymouth Council Registerigr
Date: 04112199
Time: 08.49 am
Vendor Name
Invoice Description
Payroll Generated Invoice
Payroll Generated Invoice
Payroll Generated Invoice
Payroll Generated Invoice
Payroll Generated Invoice
Payroll Generated Invoice
Payroll Generated Invoice
Payroll Generated Invoice
Payroll Generated Invoice
Payroll Generated Invoice
Payroll Generated Invoice
Payroll Generated Invoice
Payroll Generated Invoice
Hennepin County Recorder
File repayment HRA Loan
Hennepin County Treas/NO ADDR
R Stoen Notary applic fee
Hennepin County Treasurer/Misc
S/A processing annual sery chr
Hoglund, Jackie
Park and Recreation Refund
Hopkins Parts Co.
Mar99 Equipment Repair
Mar99 Equipment Repair
Horan, Shawn
Pizza/Public Educ function
Office Depot/Fire 2 Bulletin
Hydro Supply Co.
Credit 51 Bronze scrap meter
2 1",2 1-1/2"+flange set
2 2"-3" Compound,1000 1/2" lead
I F M A / Ck Address
J Taber/Spring Conf
Inacom Information Systems
1 HP Toner for 5SI
Sales tax on 300 Norton Solutn
2 COM 12MB Memory upgrd Millen
2 COM Matrox Millen II Grphc
3/29/99 Through 4/9/99
ya.v 1
1.73
1.00
1.00
2.00
1.80
6.00
10.00
5.00
2.00
3.00
3.00
1.00
19.50
25.00
2,344.20
52.00
1,153.20
485.59
25.77
31.94
71.75
856.26
1,114.48
50.00
197.90
351.00
507.29
470.12
Check#
Fund eption
Employee Benefi
Employee Benefi
Employee Benefi
Employee Benefi
Employee Benefi
Employee Benefi
Employee Benefi
Employee Benefi
Employee Benefi
Employee Benefi
Employee Benefi
Employee Benefi
Employee Benefi
19416
Comm Dev Bloc
19417
Comm Dev Bloc
19418
Project Administ
19419
Recreation Fund
19420
Central Equipm
Central Equipm
19474
General Fund
General Fund
19421
Water Fund
Water Fund
Water Fund
19422
Public Facilities
19423
Information Tech
Information Tech
Information Tech
Information Tech
Page: 7
Check Amount
19.50
25.00
2,344.20
52.00
1,638.79
57.71
1,898.99
50.00
1,896.44
City of Plymouth Council Register.igr
Date: 04/12/99
Time: 08:49 am
3/29/99 Through 4/9/99
Vendor Name Check#
Invoice escnption Invoice Amount Funde nption
1 COM Plub/Play SCSI controllr 158.65 Information Tech
Ingram Micro Zip 250MB SCSI 211.48 Information Tech
Cr inv 8441899 179.21 Information Tech
1 COM deskpro SDRAM 64MB SYNC 179.21 Information Tech
Industrial Equities LLP 19424
Rcpt 904602 overpymnt sign fee 50.00 General Fund
Industrial Supply Co., Inc. 19425
4 Timken bearing 48.14 Central Equipm
Insight News, Inc. 19426
Ad-Rec program/office support 288.52 General Fund
Int'I Conf. of Bldg Officials 19427
99'Membership + upgrde looself 70.00 General Fund
Jacobson, Larry 19348
MN GFOA seminar in St. Cloud 54.17 General Fund
Jahnke, Camille 19309
Apr99 Section 8 Rent 697.00 HRA Section 8
K M T Communications 19429
2-15/3-19 Job Fair/Advertise 8,517.39 Transit System
2-15/3-19 Marketing/Metrolink 4,691.85 Transit System
Kath Fuel Oil Service 19430
1 PHI Magnus A Oils 28.48 Central Equipm
Rtn PHI Maga,Drum 53.48 Central Equipm
2 drum anti -freeze 400.33 Central Equipm
Cr drum core 25.00 Central Equipm
Magnus OIIs,Eclipse T3040 331.77 Water Fund
Kenigsberg, Sergey 19328
Apr99 Section 8 Rent 461.00 HRA Section 8
Klein, Mary Lou 19320
Apr99 Section 8 Rent 663.00 HRA Section 8
Kline, Kristi 19345
Apr99 Utility Reimbursement 1.00 HRA Section 8
Kline, Richard 19367
Shuttle/Airport-hotel FD Conf 13.00 General Fund
La Prensa De Minnesota 19431
Oft support personnel, Recreati 357.00 General Fund
City of Plymouth
Page: 8
Check Amount
50.00
48.14
288.52
70.00
54.17
697.00
13,209.24
682.10
461.00
663.00
1.00
13.00
357.00
Council Registerigr
Date: 04/12/99 Page: 9
Time: 08:49 am
3/29199 Through 4/9/99
Vendor Name Check# Check Amount
Invoice Description Invoice Amount FundDescription
Lagerquist Corporation/CK ADDR 19432 88.63
Apr99 PS Elev Service 88.63 Public Facilities
Laidlaw Transit Services Inc 19433 163,403.42
Jan99 Dial/Metrolink Reimb 74,287.31 Transit System
Feb99 Dial/Metrolink Reimb 73,785.96 Transit System
Jan99 Flyer Transit Sery 8,293.20 Transit System
Feb99 Flyer Transit Sery 7,036.95 Transit System
Lakeview Commons 19313 18,087.00
Apr99 Section 8 Rent 18,087.00 HRA Section 8
Lancaster Village Apartments 19317 7,356.00
Apr99 Section 8 Rent 7,356.00 HRA Section 8
Langendorfer, Andrea 19346 51.00
Park and Recreation Refund 51.00 Recreation Fund
Larry Farris 19347 274.38
Meals/transp/car mtl-CO 2-28 274.38 General Fund
Law Enforce Labor Serv./Union 19349 792.00
Payroll Generated Invoice 132.00 Employee Benefi
Payroll Generated Invoice 643.50 Employee Benefi
Payroll Generated Invoice 16.50 Employee Benefi
Lawson Products Inc 19434 66.11
10 5/32 Union instant ftg 66.11 Central Equipm
League of Minnesota Cities 19350 160.00
99' Safety & Loss Cntrl Wkshp 160.00 Risk Manageme
League of Minnesota Cities 19435 280.00
L Ahrens/Rochester Conf 6-16/6 280.00 General Fund
Long Lake Glass Inc 19436 294.31
IC rpr upper/Iwr offc windows 294.31 Recreation Facil
M E M A 19438 15.00
T Saba/6-2 Luncheon 15.00 General Fund
MCC Behavioral Care, Inc. 19439 1,128.60
Apr-Jun99 EAP Sery 220 Emply 1,128.60 General Fund
MLEEA 19353 1,890.00
14 Explorers Breezy Pnt Conf 1,890.00 General Fund
City of Plymouth Council Register.igr
Date: 04112199
Time: 08:49 am
Vendor Name
Invoice Descnption
MN AFSCME Council #14
Payroll Generated Invoice
Payroll Generated Invoice
Payroll Generated Invoice
Payroll Generated Invoice
Payroll Generated Invoice
Payroll Generated Invoice
Payroll Generated Invoice
Payroll Generated Invoice
Payroll Generated Invoice
Payroll Generated Invoice
Payroll Generated Invoice
Payroll Generated Invoice
Payroll Generated Invoice
Payroll Generated Invoice
Payroll Generated Invoice
Payroll Generated Invoice
Payroll Generated Invoice
Payroll Generated Invoice
Payroll Generated Invoice
Payroll Generated Invoice
Payroll Generated Invoice
Payroll Generated Invoice
Payroll Generated Invoice
Payroll Generated Invoice
Payroll Generated Invoice
Payroll Generated Invoice
Payroll Generated Invoice
Payroll Generated Invoice
Payroll Generated Invoice
Payroll Generated Invoice
Payroll Generated Invoice
Payroll Generated Invoice
Payroll Generated Invoice
Payroll Generated Invoice
Payroll Generated Invoice
MN Chapter of NAHRO
Stoen/Carnicelli Registr Conf
MN Child Support Payment Ctr
Payroll Generated Invoice
Payroll Generated Invoice
Payroll Generated Invoice
3/29/99 Through 4/9/99
Invoice Amount
35.25
9.99
29.97
47.00
58.75
11.75
35.25
9.99
70.50
8.81
9.99
100.52
35.25
201.04
12.21
100.52
12.21
43.08
7.49
212.79
28.72
23.50
8.81
23.50
11.75
14.36
94.00
58.75
9.99
23.50
8.81
11.75
9.99
11.75
58.75
380.00
582.60
414.85
153.20
Check#
Fund emotion
19355
Employee Benefi
Employee Benefi
Employee Benefi
Employee Benefi
Employee Benefi
Employee Benefi
Employee Benefi
Employee Benefi
Employee Benefi
Employee Benefi
Employee Benefi
Employee Benefi
Employee Benefi
Employee Benefi
Employee Benefi
Employee Benefi
Employee Benefi
Employee Benefi
Employee Benefi
Employee Benefi
Employee Benefi
Employee Benefi
Employee Benefi
Employee Benefi
Employee Benefi
Employee Benefi
Employee Benefi
Employee Benefi
Employee Benefi
Employee Benefi
Employee Benefi
Employee Benefi
Employee Benefi
Employee Benefi
Employee Benefi
19440
HRA Section 8
19356
Employee Benefi
Employee Benefi
Employee Benefi
Page: 10
Check Amount
1,450.29
380.00
1,554.30
City of Plymouth Council Register.iqr
Date: 04112199
Time: 08.49 am
3/29/99 Through 4/9/99
Vendor Name Check#
Invoice Description Invoice Amount Fund eescrlption
Payroll Generated Invoice 403.65 Employee Benefi
MN Dept of Public Safety/Bike 19441
Sold 8 bike lic/9014401-07 & 72.00 General Fund
MN Environmental Fund 19357
Payroll Generated Invoice 5.00 Employee Benefi
Payroll Generated Invoice 4.00 Employee Benefi
Payroll Generated Invoice 2.66 Employee Benefi
Payroll Generated Invoice 3.00 Employee Benefi
Payroll Generated Invoice 2.00 Employee Benefi
Payroll Generated Invoice 1.30 Employee Benefi
Payroll Generated Invoice 1.00 Employee Benefi
Payroll Generated Invoice 3.50 Employee Benefi
Payroll Generated Invoice 2.00 Employee Benefi
Payroll Generated Invoice 0.58 Employee Benefi
MN Fire Serv.Certification Brd 19442
35 MN FF certifications 350.00 General Fund
7 FF Certification 70.00 General Fund
MN Pump & Supply Corp 19443
2 PVC CPLG,Silicone caulk,gun, 55.57 Water Fund
MN Sun Publications/Notices 19444
Ord 99-6 88.40 General Fund
License Angeno's 29.90 General Fund
MN Toro, Inc 19445
Rolelr-deck,shaft roller,pin 35.08 Central Equipm
1 Rim STD rear steering 71.87 Central Equipm
Madden Resorts 19446
Stoen/Camicelli-NAHRO Conf 421.36 HRA Section 8
Magy, Susan 19481
Pizza/Public Educ function 22.34 General Fund
McLellan, Scott 19472
3-24/3-31 Bass Crk Bus Prk Rvw 920.00 General Fund
Metro Sales Inc 19447
2 Toner Afico 200 87.49 Recreation Facil
Metropolitan Council HRA 19321
Apr99 Section 8 Rent 1,831.44 HRA Section 8
Page: 11
Check Amount
72.00
25.04
420.00
55.57
118.30
106.95
421.36
22.34
920.00
87.49
1,831.44
City of Plymouth Council Registenigr
Date: 04112199
Time: 08.49 am
Page: 12
3/29/99 Through 4/9/99
Vendor Name Check# Check Amount
Invoice Descnption Invoice Amount Fund e6 scription
Metropolitan Council/230 E 5th 19448 58.05
Feb99 Guaranteed Rides 58.05 Transit System
Metropolitan Council/Metrolink 19449 44,242.03
Jan99 Metrolink Transit Sery 44,242.03 Transit System
Minneapolis Community College 19450 200.00
12-22-98 C Mack Books 171.55 General Fund
C Mack textbooks 28.45 General Fund
N 1 P C 19358 200.00
Missaghi/Chicago Enhancing St 200.00 Water Resource
Nardini Fire Equipment Co 19451 3,657.40
IC 23 Fire Insp,pres seal, 69.15 Recreation Facil
Elm Crk plyfld exting inspecs 191.00 Public Facilities
PW Vehicles 95 Fire ext inspec 1,299.35 Central Equipm
IC ansul,ABC,CO2 266.00 Public Facilities
Zach Plyfld shelter 20# inspc 11.75 General Fund
Trtmnt PL 2/4 10# inspec,Halon 20.50 Water Fund
Cntrl trmnt pl/9 Fire exting 121.50 Water Fund
Hist Society/Fire exting inspe 136.70 General Fund
Plym crk prk 20# inspec 11.75 General Fund
Fire 2/4 20# extgr inspc,etc 41.35 Public Facilities
Fire 2 Fire extgr insp/iinstall 126.00 Public Facilities
Parkers Ik park/Fire extgr ins 203.25 General Fund
Bass Lk plyfld/Fire ext inspec 26.25 General Fund
LaCompte plyfld/20# inspec,etc 33.75 General Fund
Oakwood plyfld shelter/20# ins 47.40 General Fund
Parkers Ik plyfld shelter/Fire 128.50 General Fund
Plym plyfld shelter/20# inspec 33.00 General Fund
Fire 3 8 10# extgr inspecs 24.00 Public Facilities
Fire 14 extgr inspection 17.00 Public Facilities
Ridgemount plyfld shelter/fire 47.40 General Fund
E Med Lk beach/20# inspec 11.75 General Fund
Well 4,pump house/10# inspec, 56.75 Water Fund
CC/PS 28 Fire exting inspecs 193.50 Public Facilities
PW Vehicles Ansul,seals,valve 539.80 Public Facilities
Nelson, Thomas 19485 75.00
Update Rec bklt park map 75.00 General Fund
Neopost 19452 31.57
Cleaning kit for folder mach 31.57 Central Services
City of Plymouth Council Registerigr
Date: 04/12/99
Time: 08:49 am
Vendor Name
Invoice DescFiption
North Hennepin Comm. Coll
12-8-98 C Mack -Juvenile Delinq
Northern Automotive
6-Af elem
2-Af elem
Northern Sanitary Supply
2 Mopping Combo
Northern States Power/PO 9477
Trfc Signal 2-17/3-18-99
Lions prk nite lite/2-16/3-17
Kingsview lift 2-15/3-16-99
Northland Business Systems
1 Headset,/ adapter
Northstar Repro Products, Inc.
4 36x50yd 24# inkjet color bn
OPR Limited Partnership
Apr99 Section 8 Rent
OSI Environmental, Inc.
1 Drum filter pickup
Oakwood Apartments
Apr99 Section 8 Rent
Omni Travel Agency/18344 Mtka
S Missaghi/Chicago 4-20/4-23
P E R A / Council
Payroll Generated Invoice
Payroll Generated Invoice
P E R A / Payroll
Payroll Generated Invoice
Payroll Generated Invoice
Payroll Generated Invoice
Payroll Generated Invoice
Payroll Generated Invoice
Payroll Generated Invoice
Payroll Generated Invoice
Payroll Generated Invoice
Payroll Generated Invoice
3/29/99 Through 4/9/99
Invoice Amount
25.00
55.07
14.55
200.52
79.42
10.51
93.02
64.57
135.62
13,062.00
50.00
802.00
124.00
193.33
193.33
336.62
336.62
113.35
10.26
162.00
202.71
14.66
24.46
270.29
Check#
FundDe resiption
19453
General Fund
19454
Central Equipm
Central Equipm
19455
General Fund
19456
General Fund
General Fund
Sewer Fund
19457
General Fund
19458
Information Tech
19322
HRA Section 8
19459
Central Equipm
19308
HRA Section 8
19460
Water Resource
19363
Employee Benefi
Employee Benefi
19362
Employee Benefi
Employee Benefi
Employee Benefi
Employee Benefi
Employee Benefi
Employee Benefi
Employee Benefi
Employee Benefi
Employee Benefi
Page: 13
Check Amount
25.00
69.62
200.52
182.95
64.57
135.62
13,062.00
50.00
802.00
124.00
386.66
51,383.99
City of Plymouth Council Registerigr
Date: 04/12/99
Time: 08:49 am
3129/99 Through 4/9/99
Vendor Name Check#
Invoice escnption Invoice Amount Fund Description
Payroll Generated Invoice 270.29 Employee Benefi
Payroll Generated Invoice 48.00 Employee Benefi
Payroll Generated Invoice 530.44 Employee Benefi
Payroll Generated Invoice 530.44 Employee Benefi
Payroll Generated Invoice 93.67 Employee Benefi
Payroll Generated Invoice 1,035.41 Employee Benefi
Payroll Generated Invoice 96.59 Employee Benefi
Payroll Generated Invoice 14.58 Employee Benefi
Payroll Generated Invoice 161.12 Employee Benefi
Payroll Generated Invoice 161.12 Employee Benefi
Payroll Generated Invoice 43.40 Employee Benefi
Payroll Generated Invoice 479.63 Employee Benefi
Payroll Generated Invoice 479.63 Employee Benefi
Payroll Generated Invoice 15.00 Employee Benefi
Payroll Generated Invoice 1,349.72 Employee Benefi
Payroll Generated Invoice 1,349.72 Employee Benefi
Payroll Generated Invoice 32.20 Employee Benefi
Payroll Generated Invoice 355.97 Employee Benefi
Payroll Generated Invoice 355.97 Employee Benefi
Payroll Generated Invoice 15.00 Employee Benefi
Payroll Generated Invoice 165.77 Employee Benefi
Payroll Generated Invoice 165.77 Employee Benefi
Payroll Generated Invoice 26.88 Employee Benefi
Payroll Generated Invoice 10,137.10 Employee Benefi
Payroll Generated Invoice 6,857.08 Employee Benefi
Payroll Generated .Invoice 2,337.92 Employee Benefi
Payroll Generated Invoice 1,558.59 Employee Benefi
Payroll Generated Invoice 554.24 Employee Benefi
Payroll Generated Invoice 369.49 Employee Benefi
Payroll Generated Invoice 397.85 Employee Benefi
Payroll Generated Invoice 8.71 Employee Benefi
Payroll Generated Invoice 96.29 Employee Benefi
Payroll Generated Invoice 96.29 Employee Benefi
Payroll Generated Invoice 46.07 Employee Benefi
Payroll Generated Invoice 509.29 Employee Benefi
Payroll Generated Invoice 509.29 Employee Benefi
Payroll Generated Invoice 27.71 Employee Benefi
Payroll Generated Invoice 306.28 Employee Benefi
Payroll Generated Invoice 306.28 Employee Benefi
Payroll Generated Invoice 99.32 Employee Benefi
Payroll Generated Invoice 1,097.82 Employee Benefi
Payroll Generated Invoice 1,097.82 Employee Benefi
Payroll Generated Invoice 42.86 Employee Benefi
Payroll Generated Invoice 139.96 Employee Benefi
City of Plymouth
Page: 14
Check Amount
Council Register.iqr
Date: 04/12/99
Time: 08:49 am
Page: 15
Check Amount
City of Plymouth Council Register.igr
3/29/99 Through 4/9/99
Vendor Name Check#
Invoice Description Invoice Amount Fundemotion
Payroll Generated Invoice 139.96 Employee Benefi
Payroll Generated Invoice 49.59 Employee Benefi
Payroll Generated Invoice 548.16 Employee Benefi
Payroll Generated Invoice 548.16 Employee Benefi
Payroll Generated Invoice 40.53 Employee Benefi
Payroll Generated Invoice 447.89 Employee Benefi
Payroll Generated Invoice 447.89 Employee Benefi
Payroll Generated Invoice 104.36 Employee Benefi
Payroll Generated Invoice 1,153.28 Employee Benefi
Payroll Generated Invoice 1,153.28 Employee Benefi
Payroll Generated Invoice 15.00 Employee Benefi
Payroll Generated Invoice 165.77 Employee Benefi
Payroll Generated Invoice 165.77 Employee Benefi
Payroll Generated Invoice 40.75 Employee Benefi
Payroll Generated Invoice 450.54 Employee Benefi
Payroll Generated Invoice 450.54 Employee Benefi
Payroll Generated Invoice 564.85 Employee Benefi
Payroll Generated Invoice 376.56 Employee Benefi
Payroll Generated Invoice 265.23 Employee Benefi
Payroll Generated Invoice 14.46 Employee Benefi
Payroll Generated Invoice 159.86 Employee Benefi
Payroll Generated Invoice 159.86 Employee Benefi
Payroll Generated Invoice 47.27 Employee Benefi
Payroll Generated Invoice 522.58 Employee Benefi
Payroll Generated Invoice 522.58 Employee Benefi
Payroll Generated Invoice 122.10 Employee Benefi
Payroll Generated Invoice 12.10 Employee Benefi
Payroll Generated Invoice 133.69 Employee Benefi
Payroll Generated Invoice 133.69 Employee Benefi
Payroll Generated Invoice 40.10 Employee Benefi
Payroll Generated Invoice 443.16 Employee Benefi
Payroll Generated Invoice 443.16 Employee Benefi
Payroll Generated Invoice 8.74 Employee Benefi
Payroll Generated Invoice 96.59 Employee Benefi
Payroll Generated Invoice 165.77 Employee Benefi
Payroll Generated Invoice 165.77 Employee Benefi
Payroll Generated Invoice 51.69 Employee Benefi
Payroll Generated Invoice 571.38 Employee Benefi
Payroll Generated Invoice 571.38 Employee Benefi
Payroll Generated Invoice 70.47 Employee Benefi
Payroll Generated Invoice 778.78 Employee Benefi
Payroll Generated Invoice 778.78 Employee Benefi
Payroll Generated Invoice 1,035.41 Employee Benefi
Payroll Generated Invoice 21.52 Employee Benefi
Page: 15
Check Amount
City of Plymouth Council Register.igr
Date: 04112/99
Time: 08.49 am
Vendor Name
invoice Description
Payroll Generated Invoice
Payroll Generated Invoice
Payroll Generated Invoice
Payroll Generated Invoice
Payroll Generated Invoice
Payroll Generated Invoice
Payroll Generated Invoice
Payroll Generated Invoice
Payroll Generated Invoice
Payroll Generated Invoice
P E R A / Payroll
Payroll Generated Invoice
Payroll Generated Invoice
Payroll Generated Invoice
Payroll Generated Invoice
Payroll Generated Invoice
Payroll Generated Invoice
Payroll Generated Invoice
Payroll Generated Invoice
Payroll Generated Invoice
Page Electrical Contract.,lnc.
Term kits/Welding cable/permit
Pagenet of Minnesota Inc
Apr99 2 IC pager rental
Apr99 32 PD Pager Rental
Park Place Apartments
Apr99 Section 8 Rent
Peterson, Barb
3-3126 Mileage Reimb
Place Apartments, The
Apr99 Section 8 Rent
Plymouth Automotive Inc.
7 tows to PD Auction yard
Plymouth Colony Apartments
Apr99 Section 8 Rent
Plymouth Colony Apartments
Mar/Apr99 Hap
UNCIA REPORT - CHECI
3/29/99 Through 4/9/99
PGJ I ..7V
237.96
14.66
162.00
162.00
18.34
202.71
162.00
113.35
30.46
9.85
9.85
57.66
5.20
57.66
2.47
27.49
27.49
0.89
498.67
20.14
269.66
764.00
8.45
425.00
420.00
11,186.00
1,591.00
Check#
Fund e iption
Employee Benefi
Employee Benefi
Employee Benefi
Employee Benefi
Employee Benefi
Employee Benefi
Employee Benefi
Employee Benefi
Employee Benefi
Employee Benefi
19461
Employee Benefi
Employee Benefi
Employee Benefi
Employee Benefi
Employee Benefi
Employee Benefi
Employee Benefi
Employee Benefi
Employee Benefi
19364
Water Fund
19462
Recreation Facil
General Fund
19323
HRA Section 8
19380
Comm Dev Bloc
19329
HRA Section 8
19463
Building & Equi
19325
HRA Section 8
19464
HRA Section 8
Page: 16
Check Amount
198.56
498.67
289.80
764.00
8.45
425.00
420.00
11,186.00
1,591.00
City of Plymouth Council Registerigr
Date: 04/12199
Time: 08:49 am
3/29/99 Through 4/9/99
Vendor Name Check#
Invoice Desc tion Invoice Amount Funde cription
Plymouth Oaks Apartments 19312
Apr99 Section 8 Rent 580.00 HRA Section 8
Plymouth Plumbing Co. 19465
17500 49th Refund Permt 205434 213.30 Water Fund
17500 49th Refund Permt 205435 40.50 Sewer Fund
17545 48th Refund Permt 205426 213.30 Water Fund
17210 49th Ave Permit #205625 40.40 General Fund
Plymouth Ponds Apartments 19326
Apr99 Section 8 Rent 1,218.00 HRA Section 8
Plymouth Terrace Realty, LLP 19327
Apr99 Section 8 Rent 615.00 HRA Section 8
Pope, Kathy 19343
balloons/platesfjuice/crackers 17.49 Recreation Fund
Postmaster/Plymouth Branch 19466
Mailroom meter postage 5,000.00 Central Services
Proex Photo 19497
3-1/3-21 Photo Charges 47.50 General Fund
3-1/3-21 Photo Charges 10.21 HRA General F
3-1/3-21 Photo Charges 9.92 General Fund
3-1/3-21 Photo charges 9.92 General Fund
3-1/3-21 Photo Charges 6.93 General Fund
R D O 19467
2 Thermostat 2 Gasket 14.90 Central Equipm
R M R Services Inc 19468
Feb99 3393 Meter Reads 1,526.85 Water Fund
Radhi, Julie 19366
Park and Recreation Refund 213.40 Recreation Fund
Riteway Motor Parts Inc 19469
Mar99 Equipment Repair 24.30 Central Equipm
Mar99 Equipment Repair 42.98 Central Equipm
Mar99 Equipment Repair 31.73 Central Equipm
Mar99 Equipment Repair 22.71 Central Equipm
Mar99 Equipment Repair 98.79 Central Equipm
Mar99 Equipment Repair 5.97 General Fund
Mar99 Equipment Repair 149.00 Central Equipm
Mar99 Equipment Repair 40.18 Central Equipm
Page: 17
Check Amount
580.00
507.50
1,218.00
615.00
17.49
5,000.00
84.48
14.90
1,526.85
213.40
535.29
City of Plymouth Council Register.iqr
Date: 04112199
Time: 08:49 am
Page: 18
3/29/99 Through 4/9/99
Vendor Name Check# Check Amount
Invoice Description Invoice Amount Fund emotion
Mar99 Equipment Repair 5.23 Central Equipm
Mar99 Equipment Repair 60.51 Central Equipm
Mar99 Equipment Repair 30.93 Central Equipm
Mar99 Equipment Repair 22.96 Central Equipm
Roytelman, Ilya 19315 372.00
Apr99 Section 8 Rent 372.00 HRA Section 8
Sathre-Bergquist Inc 19471 3,000.00
Feb99 City Park survey/drawing 3,000.00 City & Communit
Schreckenghaust, Randy 19369 68.00
Park and Recreation Refund 68.00 Recreation Fund
Selectaccount 19473 1,350.00
Apr-Dec99 Annual Fee 1,350.00 Employee Benefi
Senness, Barbara 19381 42.58
1-27/3-31 131 Mileage Reimb 42.58 General Fund
Shevchenko, Valentina 19330 464.00
Apr99 Section 8 Rent 464.00 HRA Section 8
Soto, Carol 19341 36.00
Apr99 Utility Reimbursement 36.00 HRA Section 8
Star Tribune 19475 2,505.76
Civil Eng,Rec Prog Coord,Cleri 2,505.76 General Fund
State Board of Electricity 19476 125.00
6 Elec permit applic bklts 125.00 General Fund
Suburban Propane 19477 22.63
1 20# cyclinder 10.97 General Fund
Street torch parts 11.66 General Fund
Suburban Rate Authority 19478 2,200.00
99'1st 1/2 Membership 2,200.00 General Fund
Suburban Tire, Inc. 19479 1,342.33
4 ST225/75R1513 tires 190.51 Central Equipm
Turf guide,IM tube 35.36 Central Equipm
24 P225/70R15 Eagle GT 1,116.46 Central Equipm
Superior Ford, Inc. 19370 334.98
Shaft As 121.35 Central Equipm
Battery NS 209.23 General Fund
Knob -R 4.40 Central Equipm
City of Plymouth Council Registerigr
Date: 04/12/99
Time: 08.49 am
Vendor Name
Invoice Description
Superior Ford, Inc.
Pan asy ns
Swain Enterprises Inc
1740 Merrimac Rehab work
TSR Wireless - Minnesota
Apr99 Strts,Wtr,Fin,PM,ADM,IT
Teichman, Diane
Park and Recreation Refund
Terminal Supply Company
8 various bulbs
Town & Country Caterers
3-13-99 Food/Council meeting
Townhome Maintenance Corp
3-9/3-10 2hrs Snowplowing
Turovskaya, Irina
Apr99 Section 8 Rent
U S West Comm / PO Box 1301
Mar99 Auto Dialer/Zachary
Mar99 Bass Lake Plyfld
Mar99 Elm Creek Plyfld outside
Mar99 Medicine Lake beach pay
Mar99 Elm Creek plyfld
United Way of Mpls
Payroll Generated Invoice
Payroll Generated Invoice
Payroll Generated Invoice
Payroll Generated Invoice
Payroll Generated Invoice
Payroll Generated Invoice
Payroll Generated Invoice
Payroll Generated Invoice
Payroll Generated Invoice
Payroll Generated Invoice
Payroll Generated Invoice
Payroll Generated Invoice
Payroll Generated Invoice
Payroll Generated Invoice
City of Plymouth
3/29/99 Through 4/9/99
Invoice Amount
31.89
1,642.00
78.48
47.00
88.09
694.79
120.00
376.00
113.62
37.49
72.79
70.70
57.29
10.00
24.00
2.00
9.67
8.00
2.30
2.00
17.00
20.00
1.00
5.00
7.00
19.50
10.00
Check#
FundDescription
19480
Central Equipm
19482
Comm Dev Bloc
19483
Information Tech
19371
Recreation Fund
19484
Central Equipm
19486
General Fund
19487
General Fund
19316
HRA Section 8
19488
Water Fund
Recreation Fund
Recreation Fund
Recreation Fund
Recreation Fund
19372
Employee Benefi
Employee Benefi
Employee Benefi
Employee Benefi
Employee Benefi
Employee Benefi
Employee Benefi
Employee Benefi
Employee Benefi
Employee Benefi
Employee Benefi
Employee Benefi
Employee Benefi
Employee Benefi
Page: 19
Check Amount
31.89
1,642.00
78.48
47.00
88.09
694.79
120.00
376.00
351.89
193.20
Council Register.igr
Date: 04/12199 Page: 20
Time: 08:49 am
3/29/99 Through 4/9/99
Vendor Name Check# Check Amount
nvoice Description Invoice Amount Fund emotion
Payroll Generated Invoice 1.00 Employee Benefi
Payroll Generated Invoice 6.73 Employee Benefi
Payroll Generated Invoice 6.00 Employee Benefi
Payroll Generated Invoice 6.00 Employee Benefi
Payroll Generated Invoice 1.00 Employee Benefi
Payroll Generated Invoice 6.00 Employee Benefi
Payroll Generated Invoice 8.00 Employee Benefi
Payroll Generated Invoice 11.00 Employee Benefi
Payroll Generated Invoice 10.00 Employee Benefi
Valley Rich Co Inc 19489 3,469.64
705 Co Rd 101 labor/equip chrg 3,469.64 Water Fund
Valspar Paint 19490 150.94
Yellow Gal/thinner/brush/toner 82.07 General Fund
Gloss Lacomte Green 22.46 General Fund
Gloss Gal Floor tan 22.46 Water Fund
Osha Green Gal 22.46 Water Fund
1"/2" foam brush's 1.49 Water Fund
VanPelt, Sheila 19491 36.00
Park and Recreation Refund 36.00 Recreation Fund
W W Grainger Inc 19492 257.04
1 501b Laundry detergent 42.82 Public Facilities
5 Cable tie 100pk 71.46 General Fund
12 "D"Alkaline battery 11.50 Water Fund
Cap screw,Flat washer 59.12 Water Fund
2 Scrubs towels-pk72 22.92 Public Facilities
1 Quartz clock,30 lamp 49.22 Public Facilities
Wagers, Inc. 19493 690.00
4-3/7-2-99 Eng Toshiba+copy us 690.00 Central Services
Washa, Mark 19319 652.00
Apr99 Section 8 Rent 652.00 HRA Section 8
Wellington Apartments 19332 575.00
Apr99 Section 8 Rent 575.00 HRA Section 8
West Point Products 19494 486.28
Hp 5SI gold reman 217.90 Information Tech
HNId gold reman 268.38 Information Tech
West Suburban Industrial Splys 19495 294.68
PS shelving 294.68 Public Facilities
City of Plymouth Council Registerigr
Date: 04/12/99
Time: 08:49 am
3/29/99 Through 4/9/99
Page: 21
Vendor Name Check# Check Amount
Invoice Description Invoice Amount Fund Description
Westside Wholesale Tire Inc. 19496 20.00
1 used 16.5 rim/mount tire 20.00 Central Equipm
Wilson, Victoria 19331 655.00
Apr99 Section 8 Rent 655.00 HRA Section 8
Woody's Hardware 19498 98.89
Mar99 Hardware Supplies 98.89 Water Fund
Wright County Sheriffs Dept 19499 92.00
WN990509 Bail 92.00 General Fund
Wright -Henn Elec. Co. 19500 5,379.05
Feb-Mar99 Forestview cul-de-sa 40.70 General Fund
3-15-99 Street Lighting 5,338.35 General Fund
TOTAL AMOUNT 942,202.12
MANUAL CHECK 3/36/99
END OF REPORT
Sheppard, David 10124 320.20
3/6-3/19/99 Workers Compensation 320.20
TOTAL AMOUNT 4942,522.32
City of Plymouth Council Register.igr
TO: Dwight Johnson, City Mana er
FROM: Laurie Ahrens, City Clerk
SUBJECT: Policy on City Funding o Human Service Agencies
DATE: April 14, 1999, for City Council meeting of April 20, 1999
ACTION REQUESTED: Adopt the attached resolution revising the City's Policy on Funding
of Human Service Agencies.
BACKGROUND: Requests for human service contributions from the City's General Fund
Budget are considered under the Policy on City Funding of Human Service Agencies. This
policy was adopted by the City Council in 1984 and amended to the current version in 1992.
The City Council recently reviewed the legal issues and discretionary issues relating to the
policy at the study session on April 13.
The City Attorney has advised that it is not legal for the City to make charitable donations,
contributions, or grants based solely on good cause to any agency. For a municipal
expenditure to be valid, it must be for a public purpose and must be expressly authorized by
statute. The following new elements are recommended in the revised policy to ensure that
legal requirements are met:
1. The public purpose must be identified for each contribution.
2. The statutory authority must be identified for each contribution.
3. The City must have a written agreement with each agency receiving a contribution to
ensure that the funds will be spent on a program which meets the public purpose and
statutory authority requirements and, when appropriate, to document that the agency is
providing a service for the City in exchange for a contribution.
Human Service Policy Memo
April 20, 1999
Page 2
In the past, the City Attorney has not reviewed the specific purpose of human service
programs requesting funding. However, this will be done for the 2000 contribution requests
to ensure that public purpose and statutory authorizations are met before requests are
considered by the City Council. Once the legal issues have been met, the remaining policy
issues are largely at the Council's discretion. A new provision is recommended that the City
Council may establish additional guidelines or criteria for considering human service funding
requests. Based on discussion at the Council study session, a provision which gave funding
preference to programs recommended by the Northwest Hennepin Human Service Council has
been eliminated because this agency only serves a portion of Plymouth.
Contributions are also made to human service agencies from Community Development Block
Grant (CDBG) funds in the HRA Budget. The CDBG Program is federally funded, and there
are specific federal program requirements. While the revised policy on funding Human
Service Agencies would not apply to requests for CDBG funds, information will be shared
with the City Council on which agencies and programs have requested funding from both the
General Fund and the CDBG Program.
RECOMMENDATION: The attached resolution approving revisions to the Policy Relating
to City Funding of Human Service Agencies is recommended for adoption.
CITY OF PLYMOUTH
RESOLUTION 99 -
APPROVING REVISIONS TO POLICY RELATING TO
CITY FUNDING OF HUMAN SERVICE AGENCIES
Supersedes Resolution 92-31, January 6, 1992;
Resolution 84-506, July 23, 1984)
The Plymouth City Council is responsible for periodically determining whether a financial or
in-kind contribution will be made by the City to assist human service agencies. Human
service funding requests will be considered as part of the annual budget cycle.
1. Any City contribution to a human service agency shall be for a public purpose and shall be
expressly authorized by statute, and this information shall be forwarded to the City Council
with the funding request.
2. The City Council will consider the following guidelines in determining which human
service agencies, if any, receive funding. This policy should not be construed to obligate the
City Council to provide funding or in-kind human service contributions.
A. Agencies must submit funding requests and all required information within the
established time frame to be considered for funding.
B. All funding requests shall be evaluated for effectiveness and appropriateness each year.
C. Human service agencies will be expected to provide data substantiating the need for
their specific types of service within the Plymouth community. Specific figures on the
Plymouth population served through their efforts, fiscal analysis of cost of delivery of
such services and documentation that their services do not duplicate those of other
agencies serving the Plymouth population.
D. The City Council will only consider funding programs or agencies which can
demonstrate that the funds are used solely to provide services to Plymouth residents.
E. Funding requests will normally be considered in relation to existing City human service
commitments and the target populations served.
F. Preference will be given to agencies or programs which:
1. Have taken affirmative efforts to raise funds to support their efforts.
2. Demonstrate in their budgets that there is a continuing concentration on
minimizing administrative and overhead costs.
3. Cannot be effectively or fully funded through other sources.
Resolution 99 -
Page 2
4. Sponsor programs which have verifiable benefits to the community at large,
for example, programs that put people to work or enhance the effectiveness
of City service delivery programs.
5. Make effective use of volunteer skills and in-kind contributions to reduce the
cost of program/service delivery.
y 1 G. The City Council may establish additional guidelines or criteria for consideration of
human service funding requests.
3. Before any human service agency receives funding, an agreement or contract between the
City and the human service agency shall be executed to ensure that the funds will be spent on a
program which meets the public purpose and statutory authority requirements and, when
appropriate, to establish that the agency is providing a service for the City in exchange for a
contribution.
Agenda Number: 6, ay
TO: Dwight Johnson, City Manager
FROM: Craig Gerdes, Director of Public Safety
SUBJECT: Adopt Findings of Fact on Liquor Violations
DATE: April 16, 1999, for City Council meeting of April 20, 1999
1. ACTION REQUESTED: Adopt the Findings of Fact for the four license holders who
appeared at the April 6 Council meeting for a hearing on their compliance check
violations.
2. BACKGROUND: At the April 6 Council meeting, four hearings were held regarding
alcohol compliance check violations that occurred in 1998. At the time of the hearing the
City Council determined an administrative penalty above the minimum presumptive penalty
established in the liquor ordinance.
Section 1206.22 Presumptive Civil Penalties, subdivision A, states in part that "...the
Council may deviate in an individual case where the Council finds that there exist
substantial reasons making it more appropriate to deviate ... When deviating from these
standards, the Council will provide written findings that support the penalty selected."
The City Attorney's office prepared the Findings of Fact for the four establishments and
they are attached.
3. RECOMMENDATION: The City Council adopt the Findings of Fact and imposition of
administrative civil penalties for the following establishments:
Four Seasons Liquor II Inc., 4232 Lancaster Lane
Blue Wave Ventures, Inc., d/b/a Green Mill Restaurant, 2705 Annapolis Lane
North
TGI Friday's Inc., d/b/a Italianni's, 220 Carlson Parkway
D & D of Minnesota, Inc., d/b/a Famous Dave's BBQ Shack, 11308 Highway 55
04/16/99 FRI 16:17 FAX 612 452 5550 CAMPBELL
CITY OF PLYMOUTH
4 PLYMOUTH 16002
HENNEPIN COUNTY, MINNESOTA
IN RE:
City of Plymouth Liquor FINDINGS OF FACT
Licensing Complaint Against __ AND DECISION
Four Seasons Liquor II, Inc.
On April 6, 1999, the Plymouth City Council met at its regularly scheduled
meeting to consider adopting civil sanctions for a liquor license violation which
resulted from a compliance check done in 1998. The liquor license holder was
present and the City Council heard testimony from all interested persons wishing to
speak at the meeting.
FINDINGS OF FACT
1. Four Seasons Liquor II, Inc. is the holder of an off -sale intoxicating
liquor license issued pursuant to Plymouth City Code Section 1206.
2. Four Seasons Liquor II, Inc. is located at 4232 Lancaster Lane in the
City of Plymouth.
3. On October 27, 1998, Four Seasons Liquor 11, Inc. employee Kerry A.
Donnelly sold a twelve -pack of Miller Genuine Draft beer to a person who was under
twenty-one years of age. Kerry A. Donnelly did ask to see identification. The
underage person produced a valid Minnesota driver's license showing that he was
04/16/99 FRI 16:17 FAX 612 452 5550 CAMPBELL 444 PLYMOUTH 16003
under twenty-one years of age. Kerry A. Donnelly then continued with the sale of the
alcoholic beverage.
4. Kerry A. Donnelly'S sale of beer to an underage person was in violation
of Minnesota Statute § 340A.503, Subd. 2(1),
5. Copies of the Plymouth Police Department reports regarding this incident
are incorporated into these Findings by reference.
6. On or about March 4, 1999, Kerry A. Donnelly pleaded guilty to selling
alcoholic beverages to an underage person in violation of Minnesota Statute
340A.503, Subd. 2(1),
7. On March 25, 1999, Four Seasons Liquor II, Inc. was notified in
compliance with law of the above violation, and informed that an administrative
hearing would be held before the City Council on April 6, 1999.
S. The Notice informed Four Seasons Liquor II, Inc. that civil sanctions
would be considered as a result of the violation.
9. Four Seasons Liquor II, Inc. received the Notice and its representative
attended the April 6, 1999 City Council meeting. The representative admitted at the
hearing that the violation occurred.
1.0. There are no mitigating circumstances that excuse the violation.
DECISION
1. Four Seasons Liquor II, Inc.'s off -sale intoxicating liquor license is
suspended for five (5) consecutive days, to be determined at the discretion of the City.
2-
04/16/99 FRI 16:17 FAX 612 452 5550 CAMPBELL 444 PLYMOUTH Z004
2. Four (4) days of the. license suspension are hereby stayed for eighteen
months from the date these Findings are adopted, upon condition of no violation of
State law or City ordinance involving sale, consumption or display of alcoholic
beverages. If a violation occurs, the stay shall be revoked immediately, if ordered by
the City Council after a hearing. The hearing on the revocation of the stay may
proceed before final disposition of the criminal case on the new violation.
3. Four Seasons Liquor II, Inc. shall pay a civil sanction to the City in the
amount of Five Hundred and No/100 Dollars ($500.00).
4. The civil sanction imposed herein constitutes Four Seasons Liquor II,
Inc, first violation and first appearance before the City Council, pursuant to City Code
Section 1.206.22.
Dated: April 6, 1999.
ATTEST:
Laurie F. Ahrens, City Clerk
CITY OF PLYMOUTH
BY:
Joycelyn Tierney, Mayor
191
04/16/99 FRI 16:17 FAX 612 452 5550 CAMPBELL 444 PLYMOUTH z 005
CITY OF PLYMOUTH
HENNEPIN COUNTY, MINNESOTA
IN RE:
City of Plymouth Liquor FINDINGS OF FACT
Licensing Complaint Against AND DECISTO. N__
Blue Wave Ventures, Inc.,
d/b/a Green Mill Restaurant
On April 6, 1999, the Plymouth City Council met at its regularly scheduled
meeting to consider adopting civil sanctions for a liquor license violation which
resulted from a compliance check done in 1998. The liquor license holder was
present and the City Council heard testimony from all interested persons wishing to
speak at the meeting.
FINDINGS OF FACT
1. Blue Wave Ventures, Inc., d/b/a Green Mill Restaurant is the holder of
an on -sale intoxicating liquor license issued pursuant to Plymouth City Code Section
1206.
2. Green Mill Restaurant is located at 2705 Annapolis Lane North in the
City of Plymouth.
3. On November. 6, 1998, Green Mill Restaurant employee Anthony T.
Blais sold a Seagram's Berry Wine Cooler to a person who was under twenty-one
years of age. Anthony T. Blais did ask to see identification. The underage person
04/16/99 FRI 16:18 FAX 612 452 5550 CAMPBELL 444 PLYMOUTH Z006
produced a valid Minnesota driver's license showing that she was under twenty-one
years of age. Anthony T. Blais then continued with the sale of the Seagram's Berry
Wine Cooler.
4. Anthony T. Blais's sale of a wine cooler to an underage person was in
violation of Minnesota Statute § 340A.503, Subd. 2(1).
5. Copies of the Plymouth Police Department reports regarding this incident
are incorporated into these Findings by reference.
6. On or about March 5, 1999, Anthony T. Blais pleaded guilty to selling
alcoholic beverages to an underage person in violation of Minnesota Statute
340A.503, Subd. 2(1).
7. On March 25, 1999, Green Mill Restaurant was notified in compliance
with law of the above violation, and informed that an administrative hearing would be
held before the City Council on April 6, 1999.
8. The Notice informed Green Mill Restaurant that civil sanctions would be
considered as a result of the violation.
9. Green Mill Restaurant received the Notice and its representative attended
the April 6, 1999 City Council meeting. The representative admitted at the hearing
that the violation occurred.
10. There are no mitigating circumstances that excuse the violation.
2-
04/16/99 FRI 16:18 FAX 612 452 5550 CAMPBELL 444 PLYMOUTH Z007
1. Green Mill Restaurant's on -sale intoxicating liquor license is suspended
for five (5) consecutive days, to be determined at the discretion of the City.
2. Three (3) days of the license suspension are hereby stayed for twelve
months from the date these Findings are adopted, upon condition of no violation of
State law or City ordinance involving sale, consumption or display of alcoholic
beverages. If a violation occurs, the stay shall be revoked immediately, if ordered by
the City Council after a hearing. The hearing on the revocation of the stay may
proceed before final disposition of the criminal case on the new violation..
3. Green Mill Restaurant shall pay a civil sanction to the City in the amount
of Five Hundred and No/100 Dollars ($500.00).
4. The civil sanction imposed herein constitutes Green Mill Restaurant's
first violation and first appearance before the City Council, pursuant to City Code
Section 1206.22.
Dated: April 6, 1999.
ATTEST:
Laurie F. Ahrens, City Clerk
CITY OF PLYMOUTH
BY:
Joycelyn Tierney, Mayor
3-
04/16/99 FRI 16:18 FAX 612 452 5550 CAMPBELL
CITY OF PLYMOUTH
444 PLYMOUTH 0 008
HENNEPIN COUNTY, MINNESOTA
IN RE:
City of Plymouth Liquor FINDINGS OF FACT
Licensing Complaint Against AND DECISION
TGI Friday's of Minnesota, Inc.,
d/b/a Italianni's
On April 6, 1999, the Plymouth City Council met at its regularly scheduled
meeting to consider adopting civil sanctions for a liquor license violation which
resulted from a compliance check done in 1998. The liquor license holder was
present and the City Council heard testimony from all interested persons wishing to
speak at the meeting.
FINDINGS OF FACT
1. TGI Friday's of Minnesota, Inc., d/b/a Italianni's is the holder of an on -
sale intoxicating liquor license issued pursuant to Plymouth City Code Section 1206-
2. Italianni's is located at 220 Carlson Parkway in the City of Plymouth.
3. On November 2, 1998, Italianni's employee Adam T. Fielitz sold a
bottle of Miller Genuine Draft beer to a person who was under twenty-one years of
age. Adam T. Fielitz did ask to see identification. The underage person produced a
valid Minnesota driver's license showing that he was under twenty-one years of age.
Adam T. Fielitz then continued with the sale of the Miller Genuine Draft beer.
04/16/99 FRI 16:18 FAX 612 452 5550 CAMPBELL 444 PLYMOUTH lihoog
4. Adam T. Fielitz's sale of beer to an underage person was in violation of
Minnesota Statute § 340A.503, Subd. 2(1).
5. Copies of the Plymouth Police Department reports regarding this incident
are incorporated into these Findings by reference.
6. On or about January 11, 1999, Adam T. Fielitz pleaded guilty to selling
alcoholic beverages to an underage person in violation of Minnesota Statute
340A.503, Subd. 2(1).
7. On March 25, 1999, Italianni's was notified in compliance with law of
the above violation, and informed that an administrative hearing would be held before
the City Council on April 6, 1999.
8. The Notice informed Italianni's that civil sanctions would be considered
as a result of the violation.
9. Italianni's received the Notice and its representative attended the April 6,
1999 City Council meeting. The representative admitted at the hearing that the
violation occurred.
10. There are no mitigating circumstances that excuse the violation.
DECISION
1. Italianni's on -sale intoxicating liquor license is suspended for ten (10)
consecutive days, to be determined at the discretion of the City.
2. Eight (8) days of the license suspension are hereby stayed for twelve
months from the date these Findings are adopted, upon condition of no violation of
2-
04/16/99 FRI 16:18 FAX 612 452 5550 CAMPBELL 443 PLYMOUTH 2010
State law or City ordinance involving sale, consumption or display of alcoholic
beverages. If a violation occurs, the stay shall be revoked immediately, if ordered by
the City Council after a hearing. The hearing on the revocation of the stay may
proceed before final disposition of the criminal case on the new violation.
3. Italianni's shall pay a civil sanction to the City in the amount of One
Thousand and No/100 Dollars ($1,000.00).
4. The civil sanction imposed herein constitutes Italianni's first violation
and first appearance before the City Council, pursuant to City Code Section 1206.712,
Dated: April 6, 1999.
ATTEST:
Laurie F. Ahrens, City Clerk
CITY OF PLYMOUTH
3-
Joycelyn Tierney, Mayor
04/16/99 FRI 16:19 FAX 612 452 5550 CAMPBELL 444 PLYMOUTH @011
CITY OF PLYMOUTH
HENNEPIN COUNTY, MINNESOTA
IN RE:
City of Plymouth Liquor FINDINGS OF FACT
Licensing Complaint Against AND DECISION
D & D of Minnesota, Inc.,
d/b/a Famous Dave's BBQ Sback
On April 6, 1999, the Plymouth City Council met at its regularly scheduled
meeting to consider adopting civil sanctions for a liquor license violation which
resulted from a compliance check done in 1998. The liquor license holder was
present and the City Council heard testimony from all interested persons wishing to
speak at the meeting.
FINDINGS OF FACT
1. D & D of Minnesota, Inc., d/b/a Famous Dave's BBQ Shack is the
holder of a wine and strong beer license issued pursuant to Plymouth City Code
Section 1206.
2. Famous Dave's BBQ Shack is located at 11308 State Highway 55 in the
City of Plymouth.
3. On November 21, 1998, a Famous Dave's BBQ Shack juvenile employee
sold a bottle of Miller Lite beer to a person who was under twenty-one years of age.
04/16/99 FRI 16:19 FAX 612 452 5550 CAMPBELL 444 PLYMOUTH 2012
The juvenile employee did not ask to see identification, nor did he ask the date of
birth of the underage person.
4. The juvenile employee's sale of beer to an underage person was in
violation of Minnesota Statute § 340A.503, Subd. 2(1).
5. Copies of the Plymouth Police Department reports regarding this incident
are incorporated into these Findings by reference.
6. On March 25, 1999, Famous Dave's BBQ Shack was notified in
compliance with law of the above violation, and informed that an administrative
hearing would be held before the City Council on April 6, 1999,
7. The Notice informed Famous Dave's BBQ Shack that civil sanctions
would be considered as a result of the violation.
8. Famous Dave's BBQ Shack received the Notice and its representative
attended the April 6, 1999 City Council meeting. The representative admitted at the
hearing that the violation occurred.
9. There are no mitigating circumstances that excuse the violation_
DECISION
1. Famous Dave's BBQ Shack's wine and strong beer license is suspended
for sixty (60) consecutive .days, to be determined at the discretion of the City.
2. Famous Dave's BBQ Shack shall pay a civil sanction to the City in the
amount of Two Thousand and No/100 Dollars ($2,000.00).
2-
04/16/99 FRI 16:19 FAX 612 452 5550 CAMPBELL -44 PLYMOUTH 16013
3. The civil sanction imposed herein constitutes Famous Dave's BBQ
Shack's first violation and first appearance before the City Council, pursuant to City
Code Section 1206.22.
Dated: April 6, 1999.
ATTEST:
Laurie F. Ahrens, City Clerk
CITY OF PLYMOUTH
3-
Joycelyn Tierney, Mayor
Agenda Number: 6.0 5 -
DATE: DATE: April 9, 1999 for the City Council Meeting of April 20, 1999
TO: Dwight D. Johnson, City Manager through
Fred G. Moore, P.E., Director of Public Works "
FROM: Daniel L. Faulkner, P.E. City Engineer
SUBJECT: ORDER PUBLIC HEARING TO CONSIDER THE VACATION OF A PART
OF BROCKTON LANE STREET RIGHT-OF-WAY IN
GREENTREE WEST
ACTION REQUESTED: Make a motion to adopt the attached resolution setting a public
hearing for May 18, 1999, at 7:00 p.m. to consider the vacation of a part of Brockton Lane in
Greentree West.
BACKGROUND: T.M. Hill, Tom Frantzen and Terry Murphey have submitted a petition
requesting the vacation of a part of Brockton Lane street right-of-way. The reason for the
request is that Holy Name Church in Medina is in the process of expanding their building 'and
adding parking. A plan has been prepared to provide screening (fence and shrubs) in the
backyard of the homes located at 3025, 3035, and 3045 Alvarado Lane (map attached). The
vacation of 8 -feet of the 33 -feet of right-of-way would allow the screening to be moved closer
to Brockton Lane reducing the loss of the backyard space for the homeowners The 25 foot
wide right of way will still provide the required 8.5' wide boulevard for utilities and snow
storage.
RECOMMENDATIONS AND CONCLUSIONS: I recommend the City Council adopt the
attached resolution setting the public hearing to consider the vacation of a part of Brockton
Lane in Greentree West for May 18, 1999, at 7:00 p.m.
Daniel L. Faulkner, P.E.
attachments: Resolution
Petition
Map
F:\pw\Engineering\VACATIOMMEMOS\ORDER\1999\Greenuft—OrdVac—Mem.doc
CITY OF PLYMOUTH
RESOLUTION NO. 99 -
ORDERING PUBLIC HEARING ON THE VACATION OF
BROCKTON LANE STREET RIGHT-OF-WAY IN
GREENTREE WEST
WHEREAS, pursuant to M.S.A. 412.851 and the City Charter Section 12.06, T.M. Hill, Tom
Frantzen and Terry Murphey have petitioned the City Council for the vacation of the following
street right-of-way:
That part of Brockton Lane as platted in Greentree West, Hennepin County,
Minnesota lying east of a line 25 feet east as measured perpendicular to the
existing centerline of Brockton Lane and lying south of the westerly extension of
the north line of Lot 8, Block 4, Greentree West and north of the westerly
extension of the south line of Lot 10, Block 4, Greentree West.
AND WHEREAS, the City Council has reviewed said request and found the same to be in
order;
NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE
CITY OF PLYMOUTH, MINNESOTA: That it should, and hereby does, establish the date of
May 18, 1999 at 7:00 p.m. in the Council Chambers, Plymouth City Center, 3400 Plymouth
Boulevard, as the time and place for the public hearing of said petition and directs the
administrative staff to publish notice of said hearing as provided by law.
Adopted by the City Council on April 20, 1999.
F:\pw\Engineering\VACATIOMRESOL\ORDER\1999\GreentrxW Ord_Res.doc
pro
30
57. 47 .36. S
5\
39.6
IQ) 33.51- 142.7 I12) a• CUTLOT g b o
OL
36 ) 92.02 87.74 240.6 a z ^ 14 .7
o $
II !33.67 •. 1.33. •30' 18'E ( 1 1 Y'2[ A 1 1 A 113 1. "20 ' 160
FILED 5 19 70 - nl AT .1 f+88.55'!5'ESa ' ! 1 M.
1_
o :lo
182. ! 1. 19 ' 40 165
7 N88' S5' 15' E r,
1 6(
n l35)
6 m
4(34) e (72)
I z
ropoSPU
9 r `il A' (4) (3)
O (L) \
gyp\ 1 1 A' ; h ••}v /
y11/
1,,, Q
10
5 N o = If. 1 -
R (
37 77
33) a (37) Ne6.55'!5'E 149.
7
n1• 3r 3 4 (69 !04.9 93.45(73) 22aC940
s
30. >? (32) \ \9 ®
e
PART OF _ (
12) C
o
e10 ^ 9 r2 62 ,(T6) °L 8
o - (38) ;C
3 !•188.55' 15' E 235. G ; 4120
o a Z114.Q (31) ` Z 103.83 I I. 2ge .rQ •
So' (30 )
06 2 !
6 '
3yss3 (
27)
g• gK
1A
N
I.S
0)130TH. 58
I c6Its • 5°
60(29) 4 1252
3!
N 9A 16)=
M(
12S9) (40) 59)
J
5.03 9 655% `' Z of 15) •' A _.
N
7
2 . 3
11 (14 °, m (19) 125
6) 26.75..,.....N(
51) _ (
13) \ le (60)
17. 120
20) 125
4 4
7) (42) = Z
14 256
r 150Z (61)
30 120 (
52) (21) 125
100 ' OC NO 4363343 0 5 -
3 01
165
150
0 (
62)
8) (43) - J (53) 10
12522)
Izo 16s
150 (63)
9) (44)
C:> 8(cJ4) PARR I 0' (23) 125
N88.40'08•E 120 Q (68) Q 7
W') 149.85 35 155
150 J 9( 64 0
46) (45) > (55) _ °' (
24) 125
N88'40'08•E I65 0 6
149. 120 Q 6 z 150 ° ( 65)
DOC NOo (
713
8) (56) 9 (
13 !
zs
8 z (47) -
165 150 9
NBB•40' : 17 120 7 (66)
33 30. 16 14
Z r4 12 a I I
10 -- :.15. 27 m ^
r .v 10 rn
50) tng (79) (48) 166.3 -` ti..
39.897)
o
7.45 : -g_ - - _ _. Oj
g ! ` S`'(2)
15140 250)
145
0 34.82 a,•' 'Lh
j
3 ''' c 9 3 ,5 (23)
N ( 3 Q . I
V (17) 0h•
a
2a
La
5) (
4)
A 4' `
T' c (24)
y
145 %`
a (7)
c ? °
O ^ 7 (25)
ST-
1455
O (
5g1 (29) 9G 116.46i
8) 161, 9 \ti. 8 s2 32.29
6 ^ ( 8a 86.02 s> it'a 4 a
145 (20) h "27. It s (26)
O 6 _ -
6
9)
A 146.66 (28) 5102.48 IO'', 527 c 9to n . 27)
145
7
i
31)5
88.36 38.44
10) g-(
I I) R( 12)' 10
t
March 29, 1999
Fred Moore
Public Works Director
City of Plymouth
3400 Plymouth Blvd.
Plymouth, Minnesota 55447
Dear Mr. Moore:
At this time Holy Name Church in Medina is in the process of expanding their building and
parking areas. They expect to break ground toward the end of April. The facilities main
entrance/exit for east bound traffic on County Road 24 is via Brockton Lane. It is my
understanding that the parking area will accommodate close to 700 automobiles. The continued
growth of the parish has resulted in a significant increase in traffic; elementary school traffic
during the day, religious education classes on Tuesday and Wednesday evening, church services
Saturday evening and Sunday morning. These are only the scheduled events. There are weddings,
funeral services, basically activities occurring just about every night of the week.
The increase in church traffic is not only a nuisance, but has decreased the property values of the
Plymouth residents located adjacent to Brockton Lane, especially the homes on the north end
toward the church entrance. There is a plan to provide screening (fence and shrubs) in the
backyards of the homes located at the north end of Brockton Lane; addresses; 3025, 3035 and
3045 Alvarado Lane.
The right of way is 66 feet on Brockton Lane. We would like to request a reduction of the right of
way to the residential standard of 50 feet, or 25 feet on the Plymouth side. This would allow the
screening to be moved eight feet toward the street. Thus reducing the loss of backyard space and
bettering the elevation of the screening. It is our understanding that there are no utilities on the
right of way and since Brockton Lane ends at County Road 24, widening is unlikely.
An expeditious review of this request would be appreciated. We would like to have some relief
before construction begins. It is possible Brockton Lane will be the construction entrance for the
upcoming project. Thank you for your review and support of this request. At your request, we
would be happy to meet with you. I can be reached during the day at 323-9666 ext. 2502.
Sincerely,
T. M. Hill
3045 Alvarado Lane,
Pymouth, MN 55447
cc: Dan Faulkner
City Engineer
Tom Frantzen
3035 Alvarado Lane
Plymouth, MN 55447
Terry Murphey
3025 Alvarado Lane
Plymouth, MN 55447
w
4
8 ; _ ,J,
DATE: April 12, 1999 for the City Council Meeting of April 20, 1999
TO: Dwight D. Johnson, City Manager through
Fred G. Moore, P.E., Director of Public Works
FROM: Daniel L. Faulkner, P.E. City Engineer
SUBJECT: CONSTRUCTION COOPERATIVE AGREEMENT WITH HENNEPIN
COUNTY, TEMPORARY TRAFFIC CONTROL SIGNAL SYSTEM AT
CO. RD. 61 AND CO. RD. 47
ACTION REQUESTED: Make a motion to adopt the attached resolution approving the
construction cooperative agreement with Hennepin County for the construction of a
temporary traffic control signal system at the Co. Rd. 61 and Co. Rd. 47/Pineview Lane
intersection.
BACKGROUND: A traffic control signal system has been planned at the intersection of
Co. Rd. 61 and Co. Rd. 47/Pineview Lane for a number of years. The traffic volumes
and warrants have now been reached to justify a signal system. Hennepin County has
agreed to construct a temporary traffic control signal system at this intersection asking
the City to take over the operating costs of the signal system after it has been installed.
This is a standard operating procedure throughout the City at county signalized
intersections. The county has now prepared and submitted to the City the construction
cost sharing agreement for this project. This agreement has been prepared in accordance
with the adopted county policy on the installation of signal systems on county roads
between the county and the City. The county will install a temporary signal system at its
own cost and the City would be required to maintain the traffic signal system at City's
cost.
RECOMMENDATIONS AND CONCLUSIONS: It is my recommendation that the
City Council approve the construction cost sharing agreement and authorize the Mayor
and City Manager to sign the agreement.
ki,
ttAd—&,--
Daniel L. Faulkner, P.E.
attachment : Resolution
Construction Agreement
F:\pw\Engineering\GENERAL\MEMOS\DANF\1999\AgreeCR61_Hwy47.doc
CITY OF PLYMOUTH
RESOLUTION NO. 99 -
APPROVING CONSTRUCTION COOPERATIVE AGREEMENT
TEMPORARY TRAFFIC CONTROL SIGNAL SYSTEM
COUNTY PROJECT NO. 9868
WHEREAS, Agreement for participation in the operation of a traffic control signal system at
County State Aid Highway No. 61 and Co. State Aid Hwy. No. 47/Pineview Lane, Hennepin
County Project No. 9868, Agreement No. PW 27-17-99 has been prepared and presented to
the City;
NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE
CITY OF PLYMOUTH, MINNESOTA: That said agreement in all things approved as
conditioned therein;
BE IT FURTHER RESOLVED, that the Mayor and City Manager are authorized to sign
Agreement No. PW 27-17-99, Hennepin County Project No. 9868.
Adopted by the City Council on April 20, 1999.
STATE OF MINNESOTA)
COUNTY OF HENNEPIN) SS.
The undersigned, being the duly qualified and appointed City Clerk of the City of Plymouth,
Minnesota, certifies that I compared the foregoing resolution adopted at a meeting of the
Plymouth City Council on , with the original thereof on file in my
office, and the same is a correct transcription thereof.
WITNESS my hand officially as such City Clerk and the Corporate seal of the City this
day of
City Clerk
F:\pw\Engineering\RESOL\1999\AGREECR61 HWY47.DOC
j _
8 O8 Z
zu
Q Q Y
W (n
p0
88 W ty 88
pO
W oQ: WZ cQ7 ZI
ZI
W
S9jC QO W W 2vSf 0 00"0 8J z wig., }00W i Zv~
w
z0
za W Z0? C¢ z i>3gt ww O Yz ~zaw r- w
to O a: O Z m Y F-
s S
3 3
RA82MA a La e—
T EMM
Ol/\ •. ¢
A.iI TA
2
w.: t
NEh
FIVI. UIIf.. i.eh.ry
MAtlq •! j LAM
3 S B.m.rAAry y'Ci
RD AVE
S EU
U
e
418T
s R lL.akD
YL WI.N Y
G Ni ^
1 5:
5C
urcchh
r ewEpIph.y
W
I Q
AVE
45
1 40-
YIN AVLY _WH AVE
LNN 0.
8 aMel
z
111 AVE j AT..VAI fs.. IU
FIVI. UIIf.. i.eh.ry
MAtlq •! j LAM
3 S B.m.rAAry y'Ci
RD AVE
S EU
U
e
418T
s R lL.akD
YL WI.N Y
G Ni ^
1 5:
5C
urcchh
r ewEpIph.y
W
I Q
AVE
45
1 40-
YIN AVLY _WH AVE
LNN 0.
8 aMel 3PHA
35
111 AVE j AT..VAI fs.. IU
MYh
73RDA O
2
AfTIAV
AV
111 AVE
O AVf
T Lwlwr.<we
C^
S
ve
S
4
jk
w AVE 30-
TI AveTM AVE"HA
S S S 211N APL
3 R S f
1' w^•
A
Medicine Lake
LY 7fINAVEe
ATI AW
t
A l
AowAveAo
AT/A
25'
Agreement No. PW 27-17-99
County Project No. 9868
County State Aid Highway No. 61
City of Plymouth
County of Hennepin
CONSTRUCTION COOPERATIVE AGREEMENT
TEMPORARY TRAFFIC SIGNAL
THIS AGREEMENT, Made and entered into this day of ,
1999, by and between the County of Hennepin, a body politic and corporate under the laws of
the State of Minnesota, hereinafter referred to as the "Co znty and the City of Plymouth, a body
politic and corporate under the laws of the State of Minnesota, hereinafter referred to as the
City".
WITNESSETH:
WHEREAS, It is considered mutually desirable to install a temporary traffic control signal
system at the intersection of County State Aid Highway No. (CSAH) 61 with CSAH 47 within
the City limits; and
WHEREAS, Said traffic control signal system described immediately above, shall be
identified and accomplished under Hennepin County Project No. 9868 hereinafter referred to as
the "Project"; and
WHEREAS, The City has expressed willingness to participate in the operating cost of said
temporary signal system; and
WHEREAS, It is contemplated that said work be carried out by the parties hereto under
the provisions of Minnesota Statutes 1996, Section 162.17, Subdivision 1 and Section 471.59.
NOW THEREFORE, IT IS HEREBY. AGREED:
The County, at the sole cost and expense of the County, shall prepare the necessary plans
and specifications for the Project; shall perform the necessary engineering and inspection; shall
perform the necessary grading and surfacing; and shall install said temporary traffic control
signal system with County forces.
Agreement No. PW 27-17-99
CSAH 61 C.P. 9868
II
The City shall install, or cause the installation of an adequate three wire, 120/240 volt, single
phase, alternating current electrical power connection to the temporary traffic control signals and
integral street lights included in said Project at the sole cost and expense of the City. Further, the
City shall provide the electrical energy for the operation of said temporary traffic control signals and
integral street lights at the sole cost and expense of the City.
III
All construction costs on the Project shall be the responsibility of the County; there shall
be no cost to the City for the construction of said Project.
IV
The construction of this Project shall be under the supervision and direction of the County.
However, the City Engineer and his staff shall cooperate with the County Engineer and his staff
at their request to the extent necessary, but will have no responsibility for the supervision of the
work.
V
The County has heretofore prepared an estimate of materials and labor for installation of
the above referenced temporary traffic control signal system in the sum of Thirty Five Thousand
Dollars and No cents ($35,000.00).
VI
The City shall not revise by addition or deletion, nor alter or adjust any component, part,
sequence, or timing of the aforesaid traffic control signals, however, nothing herein shall prohibit
prompt, prudent action by properly constituted authorities in situations where a part of such traffic
control signals may be directly involved in an emergency.
VII
Upon completion of this Project, the County shall thereafter maintain and repair said traffic
control signal system installed as part of said Project, all at the sole cost and expense of the County.
Further, the County, at its expense, shall maintain 110 volt power to the line side of the fuse in the
base of the signal poles for the integral street lights. The City, at its expense, shall maintain the
fuse, the luminaire and the wire to the load side of the fuse in the base of the signal poles.
VIII
All records kept by the City and the County with respect to this Project shall be subject to
examination by the representatives of each party hereto.
2-
Agreement No. PW 27-17-99
CSAH 61 C.P. 9868
IX
It is understood and agreed that upon completion of any and all improvements proposed
herein, all integral street lighting included in said improvement shall become the property of the
City and all maintenance, restoration, repair, replacement or other work or services required
thereafter shall be performed by the City at its own expense.
The City agrees to defend, indemnify and hold harmless the County, its officials, officers,
agents, volunteers and employees, from any liabilities, claims, causes of action, judgments,
damages, losses, costs or expenses, including, reasonable attorneys' fees, resulting directly or
indirectly from any act or omission of the City, its contractors, anyone directly or indirectly
employed by them, and/or anyone for whose acts and/or omissions they may be liable related to
the ownership, maintenance, existence, restoration, repair or replacement of the aforedefined City
owned improvements constructed as part of said Project. The City's liability shall be governed
by the provisions of Minnesota Statutes, Chapter 466 or other applicable law.
X
Each party agrees that it will be responsible for its own acts and the results thereof, to the
extent authorized by the law, and shall not be responsible for the acts of the other party and the
results thereof. The County's and the City's liability is governed by the provisions of Minnesota
Statutes, Chapter 466.
The County and the City each warrant that they are able to comply with the
aforementioned indemnity requirements through an insurance or self-insurance program.
XI
It is further agreed that any and all employees of the City and all other persons engaged by
the City in the performance of any work or services required or provided for herein to be
performed by the City shall not be considered employees of the County, and that any and all
claims that may or might arise under the Workers' Compensation Act or the Minnesota Economic
Security Law on behalf of said employees while so engaged and any and all claims made by any
third parties as a consequence of any act or omission on the part of said employees while so
engaged on any of the work or services provided to be rendered herein shall in no way be the
obligation or responsibility of the County.
Also, any and all employees of the County and all other persons engaged by the County in
the performance of any work or services required or provided for herein to be performed by the
County shall not be considered employees of the City, and that any and all claims that may or
might arise under the Worker's Compensation Act or the Minnesota Economic Security Law on
behalf of said employees while so engaged and any and all claims made by any third parties as a
consequence of any act or omission on the part of said employees while so engaged on any of the
work or services provided to be rendered herein shall in no way be the obligation or
responsibility of the City.
3-
Agreement No. PW 27-17-99
CSAH 61 C.P. 9868
XII
In order to coordinate the services of the County with the activities of the City so as to
accomplish the purposes of this Agreement, the Hennepin County Engineer or his designated
representative shall manage this Agreement on behalf of the County and serve as liaison between
the County and the City.
In order to coordinate the services of the City with the activities of the County so as to
accomplish the purposes of this Agreement, the City Engineer or his designated representative
shall manage this Agreement on behalf of the City and serve as liaison between the City and the
County.
XIII
It is understood and agreed that the entire Agreement between the parties is contained
herein and that this Agreement supersedes all permits, oral agreements and negotiations between
the parties relating to the subject matter hereof. All items referred to in this Agreement are
incorporated or attached and are deemed to be part of this Agreement.
Any alterations, variations, modifications, or waivers of provisions of this Agreement shall
only be valid when they have been reduced to writing as an amendment to this Agreement signed
by the parties hereto.
1.*4_\"I
The provisions of Minnesota Statutes 181.59 and of any applicable local ordinance relating
to civil rights and discrimination and the Affirmative Action Policy statement of Hennepin
County shall be considered a part of this Agreement as though fully set forth herein.
THIS SPACE LEFT INTENTIONALLY BLANK)
Agreement No. PW 27-17-99
CSAH 61 C.P. 9868
IN TESTIMONY WHEREOF, The parties hereto have caused this Agreement to be
executed by their respective duly authorized officers as of the day and year first above written.
CITY OF PLYMOUTH
Seal) By:
Mayor
Date:
And:
Manager
Date:
COUNTY OF HENNEPIN
ATTEST:
By:
Deputy/Clerk of the County Board
Date:
APPROVED AS TO FORM:
By:
A istant County Attorney
Date: 4/1 ( R 9
APPROVED AS TO EXECUTION:
By:
Assistant County Attorney
BY:
Chair of its County Board
Date:
And:
Assistant/Deputy/County Administrator
Date:
And:
Assistant County Administrator, Public Works
and County Engineer
Date:
RECOMMENDED FOR APPROVAL
By:
Director, Transportation Department
Date: Date:
5-
Agenda Number: 4,67
TO: Dwight Johnson, City Manaer
FROM: Laurie Ahrens, City Clerk Q
SUBJECT: Authorize Request for Pr posals for 1999 Citizen Survey
DATE: April 14, 1999, for City Council meeting of April 20, 1999
1. ACTION REQUESTED: Adopt the attached resolution authorizing a request for
proposals for professional services for the 1999 Citizen Survey.
2. BACKGROUND: Citizen surveys conducted at regular intervals are excellent ways of
measuring, over time, how citizens feel about the community, its governance, and the
services provided. The City Council included a Citizen Survey in its 1999-2000 Goals and
Priorities. There is interest in proceeding quickly with this survey so that results can be
considered during the update of the Comprehensive Plan. The City Council reviewed the
proposed survey schedule and general question areas at the study session on April 13.
3. ALTERNATIVES: The City Council could decide not to proceed with a Citizen Survey
at this time.
4. DISCUSSION: The next step in the process is to issue a Request for Proposals for
professional services for the Citizen Survey (copy attached). We are seeking a
professional survey firm to prepare and administer the survey and to analyze the survey
results. The consultant would be responsible for the entire process including question
design and pretesting, sample design and drawing, interviewing, computer analysis, and
report preparation. The consultant would provide a written and verbal report to the City
Council at the conclusion of the survey. The survey would be conducted by telephone to
approximately 400 Plymouth registered voters, randomly selected by the consultant. This
is similar to previous surveys in Plymouth and in other communities and would provide
results with a statistical margin of error of plus or minus 5 percentage points.
Under the proposed schedule, the City Council would award a contract for professional
services on May 18, and the final survey instrument would be developed during the
subsequent two weeks. The survey would be conducted in June, and the data analysis
would be presented to the City Council in July or August.
5. BUDGET IMPACT: The City Council established a Citizen Survey Reserve Fund from
the 1998 General Fund surplus which should cover the costs of a citizen survey.
Survey Memo
April 20, 1999
Page 2
6. RECOMMENDATION: The attached resolution authorizing a request for proposals for
professional services for the 1999 Citizen Survey is recommended for adoption.
CITY OF PLYMOUTH
RESOLUTION 99 -
AUTHORIZING REQUEST FOR PROPOSALS FOR
PROFESSIONAL SERVICES FOR CITIZEN SURVEY
WHEREAS, conducting surveys to measure citizen perceptions and attitudes about the City of
Plymouth and its services is helpful to maintain quality of life; and
WHEREAS, the City Council has included a Citizen Survey in its goals and priorities for
1999-2000; and
WHEREAS, the City Council has established a Citizen Survey Reserve Fund for a 1999
Citizen Survey.
NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Plymouth that it
does hereby authorize a request for proposals for professional services for the 1999 Citizen
Survey.
Adopted by the Plymouth City Council on April 20, 1999.
City of Plymouth
1999 Citizen Survey
Request for Proposal
The City of Plymouth, Minnesota, is requesting proposals for professional services to conduct a
survey to determine citizen attitudes about the City of Plymouth.
Description: The City of Plymouth conducted general surveys on citizen perceptions about
Plymouth in 1982, 1985, 1987, and 1995. The purpose of the 1999 citizen survey is to continue
to measure citizen perceptions about Plymouth. The survey will also measure citizen attitudes
about current city services and amenities, and gauge citizen opinion on possible new city
services and initiatives.
To Be Provided By The City: 1) Tracking questions asked in previous surveys; 2) Question
areas submitted by City staff and City Council on specific issues (contractor will recommend
exact question).
Work Specifications:
Time Frame -- Data and preliminary analysis within 45 calendar days of signing
contract to conduct the survey.
Method -- Telephone interviews, approximately 25-30 minutes in length.
Sample -- Random sample of 400 Plymouth registered voters.
To Be Provided To The City:
Data -- Data to be provided in Microsoft Excel or other format acceptable to the City.
Analysis -- Frequency distribution of all items; cross tabulations of all items by
demographic variables, to be determined by the City and the contractor.
Operational Description -- Data on the following:
Number of residential phones selected
Number of phone numbers where no contact was made
Number of registered voter refusals.
Response Rate -- Number of Completed Interviews/Number of Phone Attempts.
Reports -- A final report (25 copies) containing all required analysis items. An
executive summary (25 copies) which presents the key survey results. Formal oral
presentation of the executive summary to the City Council and the senior staff.
Total Project Cost Estimate:
The total project cost should include all costs for interview schedule design and pretesting;
sample design and drawing (80% response rate); interviewing (80% response rate); editing, code
design, and coding; data entry, data preparation, computer analysis, report preparation; and
written and oral presentation of report to City.
Responses to the Request for Proposals are due at 4:30 p.m. on May 7, 1999, at the Plymouth
City Center, 3400 Plymouth Blvd., Plymouth, MN 55447.
Questions on the Request for Proposals should be directed to Laurie Ahrens, (612) 509-5080.
Agenda Number: C, v
TO: Dwight Johnson,Ci anager
FROM: Edward Goldsmi RA Supervisor through Annerlburt, Community
Development Director
SUBJECT: Applications to the Minnesota Department of Trade and Economic
Development's Contamination Cleanup Grant Program and the Metropolitan
Council's Tax Base Revitalization Account for Phase 2 of the Village At Bassett
Creek Development, Tax Increment Financing District 7-5A
DATE: April 12, 1999, for the City Council Meeting of April 20, 1999
1. PROPOSED MOTION:
Adopt the attached resolutions authorizing submission of applications to the Minnesota
Department of Trade and Economic Development's Contamination Cleanup Grant Program
and the Metropolitan Council's Tax Base Revitalization Account for Phase 2 of the Village At
Bassett Creek development.
2. BACKGROUND:
On October 21, 1998, the City Council adopted Resolutions 98-631 and 632 that authorized
submission of applications to the Minnesota Department of Trade and Economic Development
and the Metropolitan Council for funds to assist in the clean-up of the asbestos contaminated
demolition debris on the western portion (Phase 2) of The Village At Bassett Creek
development, Tax Increment Housing District 7-5A at the northwest quadrant of State
Highway 55 and Revere Lane. Phase 2 is to be the development of the western portion of the
District with a commercial office building and townhome units. Phase 1 is the development of
the eastern portion with 46 units of low-income senior housing and 71 townhome units that is
currently underway. Phase 2 is contingent upon the availability of funding to properly dispose
of the contaminated construction debris and Council approval of any required tax increment
funding. Proper disposal must be done in accordance with a Response Action Plan (RAP)
approved by the Minnesota Pollution Control Agency. Rottlund has developed the RAP with
21,061 in assistance from the Plymouth Housing and Redevelopment Authority (HRA)
provided through a Contamination Investigation Grant from the Minnesota Department of
Trade and Economic Development (DTED)
On November 1, 1998, staff submitted the aforesaid applications to DTED and the
Metropolitan Council. However, due to the limited funding available, these applications were
not funded. Staff members from DTED and Metropolitan Council have indicated that the
applications were eligible for funding, however, other applications with higher priorities
received the available funding. We have been working with the property owner and
prospective developer of the office building, John Allen of Industrial Equities, and Rottlund
Homes, the developer of the housing, to revise the applications to make them more
competitive. The next application date for such funding is May 3`d. These agencies could
fund up to 88% of the cleanup cost, which is estimated to be approximately $2,000,000. The
developers of the property would fund the remaining cost.
3. DISCUSSION:
Both the City and the Plymouth Housing and Redevelopment Authority are eligible to apply
for the DTED and Metropolitan Council contamination cleanup funding. We are
recommending that the HRA, as the City's development and housing agency, apply for these
funds. Because the City is using tax increment funding to support the development of Phase 1,
it will be to the City's advantage to keep the grant and developer funding for the cleanup
separate from the City's tax increment funding for the tax increment district. The City's Bond
Counsel has concurred in this recommendation.
The DTED and Metropolitan Council applications require that the City adopt a resolution
authorizing the HRA and its designated representative to submit the respective applications and
commit the local match required for the Programs. Although the actual source of the local
match will be the developers, the applications require that the City commit the matching funds
in its resolution. The HRA's agreements with the developers will require that the developers
commit the necessary matching funds, before any DTED or Metropolitan Council funding is
accepted. The HRA Board will consider these applications at its April 15, 1999 meeting.
Adoption of the attached resolutions, in the form required by DTED and the Metropolitan
Council, is necessary for the HRA to submit these applications.
4. FISCAL IMPACT:
Given existing conditions at the site it is unlikely that it will be privately developed to generate
additional property taxes without governmental assistance. If awarded, the grants will permit
development worth an estimated $13,000,000 that would produce approximately $200,000 in
local property taxes annually. Any DTED funding received will also reduce any local
contributions required under the tax increment statutes by 50% of the amount of the grant.
These applications will not obligate the City to provide any funding beyond that already
approved for Tax Increment District 7-5A.
5. RECONffAENDATION:
That the City Council adopt the attached resolutions authorizing submission of applications to
the Minnesota Department Of Trade And Economic Development's Contamination Cleanup
Grant Program and the Metropolitan Council's Tax Base Revitalization Account for Phase 2 of
the Village At Bassett Creek development.
ATTACHMENTS:
1. Draft Council Resolution for submission of DTED Application
2. Draft Council Resolution for submission of Metropolitan Council Application
o:k unity amiopmnwousiagw.w,R.m\c9o420vnauaox*maa
2
CITY OF PLYMOUTH
Resolution 99 -
AUTHORIZING SUBMISSION OF AN APPLICATION TO THE MINNESOTA
DEPARTMENT OF TRADE AND ECONOMIC DEVELOPMENT'S CONTAMINATION
CLEANUP GRANT PROGRAM FOR THE VILLAGE AT BASSETT CREEK
DEVELOPMENT
WHEREAS, on September 2, 1998, the City Council of the City of Plymouth, Minnesota (the
CITY") adopted Resolution No. 98-541, creating a new Tax Increment Financing District No. 7-
5A, the Village At Bassett Creek Development; and
WHEREAS, development of the westerly portion of the District ("Phase 2") requires additional
financial assistance to cleanup contaminated construction debris deposited on the site; and
WHEREAS, the Minnesota Department of Trade and Economic Development (" DTED") is
accepting applications for financing to cleanup contaminated sites such as Phase 2; and
WHEREAS, the City wishes to authorize an application from the Housing and Redevelopment
Authority In and For the City of Plymouth (the "Plymouth HRA") to DTED's Contamination
Cleanup Program for Phase 2 of the Village At Bassett Creek Development;
NOW THEREFORE BE IT RESOLVED by the City Council of the City of Plymouth, Minnesota
that the Plymouth HRA act as the legal sponsor for the project contained in the Contamination
Cleanup Grant Program to be submitted by May 3, 1999 and that Anne Hurlburt, HRA Executive
Director, is hereby authorized to apply to the Department of Trade and Economic Development for
funding of this project on behalf of the Plymouth HRA.
BE IT FURTHER RESOLVED that the Plymouth HRA has the legal authority to apply for financial
assistance, and the institutional, managerial, and financial capability to ensure adequate project
administration.
BE IT FURTHER RESOLVED that the sources and amounts of the local match identified in the
application are committed to the project identified.
BE IT FURTHER RESOLVED that the Plymouth HRA has not violated any Federal, State or local
laws pertaining to fraud, bribery, graft, kickbacks, collusion, conflict of interest or other unlawful
or corrupt practice.
BE IT FURTHER RESOLVED that upon approval of its application by the state, the Plymouth
HRA may enter into an agreement with the State of Minnesota for the above referenced project, and
that the Plymouth HRA certifies that it will comply with all applicable laws as stated in all contract
agreements.
NOW THEREFORE BE IT RESOLVED that Anne Hurlburt, HRA Executive Director is hereby
authorized to execute such agreements as are necessary to implement the project on behalf of the
applicant.
Adopted by the City Council of the City of Plymouth, Minnesota on April 20, 1999.
CITY OF PLYMOUTH
Resolution 99 -
AUTHORIZING SUBMISSION OF AN APPLICATION TO THE METROPOLITAN
COUNCIL'S LIVABLE COMMUNITIES TAX BASE REVITALIZATION ACCOUNT
FOR THE VILLAGE AT BASSETT CREEK DEVELOPMENT
WHEREAS the City of Plymouth, Minnesota (the "City") is a participant in the Livable
Communities Act's Housing Incentives Program for 1999 as determined by the Metropolitan
Council, and is therefore eligible to make application for funds under the Tax Base Revitalization
Account; and
WHEREAS the Housing and Redevelopment Authority In and For the City of Plymouth (the
HRA") has been duly established to undertake and support activities within the City that
facilitate development and the growth of the City's tax base; and
WHEREAS the City and HRA have identified a proposed clean-up project within the City, the
Village At Bassett Creek, that meets the Tax Base Revitalization Account's purposes and criteria;
and
WHEREAS the HRA has the institutional, managerial and financial capability to ensure adequate
project administration; and
WHEREAS the City certifies that it and the HRA will comply with all applicable laws and
regulations as stated in the contract agreements.
NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
PLYMOUTH that Anne Hurlburt, Executive Director of the HRA is hereby authorized to apply
to the Metropolitan Council for Tax Base Revitalization Account funding on behalf of the HRA
and to execute such agreements as are necessary to implement the project on behalf of the
applicant.
Adopted by the City Council of the City of Plymouth, Minnesota on April 20, 1999.
Agenda Number: & D
TO: Dwight Johnson, City Manager
FROM: Eric Blank, Director of Parks & Recreation
SUBJECT: Approval to Reinstall Disc Golf Course at Plymouth Creek Park
DATE: April 14, 1999
1. ACTION REQUESTED: Council should approve the attached resolution authorizing the
Director of Parks & Recreation to proceed with the installation of a disc golf course in
Plymouth Creek Park.
2. BACKGROUND: The attached memo dated April 5 to the Park and Recreation Advisory
Commission outlines the history of the disc golf course in Plymouth Creek Park. The
existing twelve -hole course had to be removed in order to make way for the new activity
center project. Mark Peterson and I have been working with the disc golf players to relocate
the course in an area immediately east of the field house. The new course will be owned and
operated by the City of Plymouth. Rob Bork, one of the disc golf players, will donate all the
disc golf course baskets for the new course. The Park and Recreation Advisory Commission
reviewed the proposal at the April 8 meeting. The Commission voted unanimously to
recommend to the City Council that a new disc golf course be incorporated into Plymouth
Creek Park in an area lying immediately east of the new field house.
3. BUDGET IMPACT: As stated earlier, the baskets for this course will be donated by Rob
Bork to the City. Mark Peterson of our staff estimates that an additional $2,00043,000 of in
kind service and labor and miscellaneous materials will be necessary to complete the course.
These funds and labor will come from the City's existing 1999 Park Maintenance Operation
Budget.
4. RECOMMENDATION: Staff concurs with the recommendation of the Park and
Recreation Advisory Commission to proceed with the installation of a new disc golf course in
Plymouth Creek Park.
EB/ds
Attachments
RESOLUTION NO. 99 -
APPROVING INSTALLATION OF DISC GOLF COURSE
WHEREAS, the Park and Recreation Advisory Commission has reviewed and recommended the
installation of a disc golf course at Plymouth Creek Park, and
WHEREAS, the Director of Parks and Recreation concurs with this recommendation,
NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY
OF PLYMOUTH, MINNESOTA, that the Director of Parks and Recreation is authorized to
proceed with the installation of a new disc golf course in Plymouth Creek Park in an area lying
immediately east of the new field house project.
Adopted by the City Council on
I MEMO
CITY OF PLYMOUTH
3400 PLYMOUTH BOULEVARD, PLYMOUTH, MN 55447
DATE: April 5, 1999
TO: PRAC
FROM: Eric J. Blank, Director, Parks and Recreation
SUBJECT: Proposed Disc Golf Course - Plymouth Creek Park
Recommendation: I would recommend the Park Commission adopt a motion recommending
the approval of the installation of a disc golf course in a location immediately east of the
fieldhouse in Plymouth Creek Park.
Background: As you may recall, the disc golf players assembled a disc golf facility in
i Plymouth Creek Park in the area that is now going to be occupied by the activity center
fieldhouse. We have been working with this group of players on the redesign of a new 12 -
hole course for Plymouth Creek Park. Rob Bork is the disc golf player who actually took the
initiative to design and build the original golf course. Rob has worked with Mark Peterson
and me on the layout of a new facility at Plymouth Creek Park.
On the attached graphics, I have shown the approximate location of the disc golf course within
the park and a blow up diagram of the 12 hole course. Rob is willing to donate the disc course
baskets, which he built himself that have a value of between $1,000 and $1,500. It is our
proposal that the City will be the owner/operator of the disc golf course in the future.
The construction of the golf course will be a combination of ICWC labor force, Rob and some
volunteers under the direction of Mark Peterson, Superintendent of Parks. We anticipate an
out of pocket expense of about $3,000 for miscellaneous materials to provide a first class
facility. We anticipate that work on the course could begin in May and would be a summer
long project with completion by August or September of this year. The new course will lay
out in the big woods area immediately east of the fieldhouse and south of the major parking lot
within the park. To construct the fairways, we will have to thin out smaller trees
approximately of the inch to inch and a half variety in some of the fairways. The removal of
these trees would be done very selectively on a tree by tree basis under the guidance of the
city forester, Paul Buck, and Rob Bjork. We would propose to remove as few trees as
possible, open the course and evaluate whether or not additional thinning would be necessary.
Rob Bjork will be available at the Commission meeting to answer any questions that you might 1
have.
Recommendation: Staff recommends the Park and Recreation Advisory Commission
recommend to the City Council that the master plan for Plymouth Creek Park show the
addition of a disc golf course lying immediately east of the fieldhouse and south of the
Plymouth Creek parking lot, and. further, that staff be authorized to proceed with the
installation of said disc golf course during the summer of 1999.
EB/np
4;Z.;
1 A M
e.aaw ao.rcca - =_`
PLYMOUTH ACTMTY CENTER
PLYMOUTK MMESOTA
OOI WR
Proposed Disc Golf
Course Expansion
4/5199
W
z+C4
3
O
w
s~
QUUO
Archery
Range
1
Fernbrook Lane t
io
new
ridge
new
bridge
Q
11
new
bridg
FAm
Tee aft
ii
new n
Construction Area
Agenda Number: ' r
TO: Dwight Johnson, City Manager
FROM: Eric Blank, Director of Parks and Recreation
SUBJECT: Proposal From CSR To Operate Skate Park Adjacent To Plymouth Ice
Center
DATE: April 16, 1999, for Council Meeting of April 20
1. ACTION REQUESTED: Community Sports and Recreation, a non-profit organization,
is requesting Council authorization to set up an outdoor skateboard park in the parking lot
east of the Plymouth Ice Center.
2. BACKGROUND: Because of the timing and the nature of this request, the staff is not in
a position to effectively analyze and evaluate the strengths and/or weaknesses of this
organization and the proposal as it has been presented. However, in your review of this,
we think there are a number of issues you should weigh in your deliberations. Outlined
below, in no particular order, are some of the issues which staff believes need to be
analyzed. In raising these issues, we are in no way attempting to discredit the efforts being
put forth by Wayne Cummings and other members associated with this proposal. These
are issues we believe any city would review with any third party attempting to conduct a
program on city property.
Does this non-profit organization have a board of directors in place capable of
managing a program and staff necessary to run a program of this size and scope?
Does the organization have a set of by-laws and/or a manual of procedures and minutes
of their meetings that identifies for the community at large who they are and how they
operate?
Does this organization bring enough expertise and skills with them to successfully
manage this type of operation?
What kind of financial controls will be in place at the skate park? This is a pure cash
operation, which can have problems if proper procedures are not in place.
Similar to LifeTime Fitness, if this facility is on city land, the public will assume the
City has some control over it. City staff time will be necessary to monitor the program
facilities and answer questions from the public.
Does the City Council wish to expend city funds for the promotion of the facility with
our resources such as city newsletters, cable TV etc.?
Could problems at the outdoor skate park cause concerns for people enjoying the
outdoor pool which is located nearby?
If, for some reason, this effort fails, will that set back any future city efforts to build
and operate a successful skateboard park?
Will there be enough trained and skilled staff on duty at all times capable of managing
a park with 60 to 80 young adults in attendance?
What is the role of the board of directors and the parent/advisory committee? How do
they exercise control over the day to day operation of the staff and the finances of the
non-profit organization?
The indoor park had a number of injuries. How will injuries and emergencies be
handled at the outdoor park?
Will the skate park be promoted to all residents of Plymouth in an equal manner?
Where will the equipment be stored after the park closes in October? By October 1st,
this area of parking will be needed for the ice center programs.
If the Council is comfortable proceeding with this idea, we think the following items need
to be in place as part of the conditional approval:
The proper amount of insurance to meet the League of Minnesota Cities guidelines for
skate parks.
All participants must wear all the recommended safety equipment at all times.
Proper financial controls must be put in place. These controls should be written up and
reviewed by the City Finance Director prior to the opening of the park.
1 per participant will be reimbursed to the City to recover the cost of fencing the site.
Once 100% of the fence has been repaid, the cost will be drop to $.50 per participant
to pay for ongoing city costs such as electricity, trash removal and satellites.
The park should close on or before 9:30 p.m., or sunset of each day. This is because
of the lack of lighting at the location for skating safely after sundown.
There is no smoking, alcohol, or drugs permitted in or around the skate park, or on
park property.
The Chief of Police and/or Director of Parks and Recreation can shut down the park at
any time it is deemed necessary.
The skate park will pay for any vandalism or damage in and around the ice center if the
vandalism is known to have been done by participants of the skate park.
We believe there should be two staff members on the premises at all times. One of the
staff members must be 18 or older.
The skate park staff should prepare a safety procedure manual, which is reviewed and
approved by the city.
All participants must have a signed waiver on file before skating in the park. The
waiver should absolve the City of Plymouth from any liability for accidents or injuries.
3. BUDGET IMPACT: In their proposal the group has requested that the city provide trash
dumpsters, bathroom facilities, phone (if possible), fence and bleachers. Trash barrels are
something we have and will not incur any cost. We anticipate having at least one outdoor
satellite facility, which runs about $55 a month. The Ice Center would provide back-up
restroom facilities during peak times. We have estimated from the fence bids we took last
year that to fence the site would run approximately $10,000. We currently have a number
of bleachers. If some of them are available, we would move one or more to the site on an
as needed basis. This project was not budgeted in either the city's capital or operating
budgets in 1999. If the Council wishes to move forward with it, we are recommending
that $10,000 be taken from the 1999 contingency fund of the general fund. The $1 per
participant rebate would come back to the city and be refunded to the city's general fund.
The Park Maintenance Department would absorb the cost for the portable satellite, trash
removal and any other miscellaneous costs.
4. RECOMMENDATION: If the Council is comfortable that the Community Sports and
Recreation Organization has what the Council deems to be acceptable standards of
operation for this type of facility, then the staff is comfortable with proceeding on a one
year trial basis from approximately May 15 to October 1, 1999. If, however, the Council
is not comfortable proceeding with this program as outlined, I would recommend that the
Council direct the Park and Recreation Advisory Commission to study as part of our park
plan update the development of future inline and skate park facilities within the City of
Plymouth.
EB/np
RESOLUTION 99 -
AUTHORIZING CONTRACT FOR SKATE PARK WITH
COMMUNITY SPORTS AND RECREATION
WHEREAS, Community Sports and Recreation, a nonprofit organization, has submitted a
proposal for the operation of an outdoor skateboard park to be located on city park property
adjacent to the Plymouth Ice Center, and
WHEREAS, the Director of Parks and Recreation has reviewed said proposal, and has
identified a number of issues that the City Council has reviewed and considered, and
WHEREAS, the City Council finds that Community Sports and Recreation can meet the
necessary requirements for the operation of a safe inline skateboard park facility,
NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE PLYMOUTH CITY
COUNCIL that the city attorney is authorized to prepare a written agreement between
Community Sports and Recreation and the City of Plymouth outlining the conditions under
which said facility may operate, and further, that the contract will stipulate that at minimum
the following conditions must be met:
The proper amount of insurance to meet the League of Minnesota Cities guidelines for
skate parks.
All participants must wear all the recommended safety equipment at all times.
Proper financial controls must be put in place. These controls should be written up and
reviewed by the City Finance Director prior to the opening of the park.
1 per participant will be reimbursed to the City to recover the cost of fencing the site.
Once 100% of the fence has been repaid, the cost will be drop to $.50 per participant
to pay for ongoing city costs such as electricity, trash removal and satellites.
The park should close on or before 9:30 p.m., or sunset of each day. This is because
of the lack of lighting at the location for skating safely after sundown.
There is no smoking, alcohol, or drugs permitted in or around the skate park, or on
park property.
The Chief of Police and/or Director of Parks and Recreation can shut down the park at
any time it is deemed necessary.
The skate park will pay for any vandalism or damage in and around the ice center if the
vandalism is known to have been done by participants of the skate park.
We believe there should be two staff members on the premises at all times. One of the
staff members must be 18 or older.
The skate park staff should prepare a safety procedure manual, which is reviewed and
approved by the city.
All participants must have a signed waiver on file before skating in the park. The
waiver should absolve the City of Plymouth from any liability for accidents or injuries.
And further, that the Director of Finance is authorized to expend funds from the 1999 General
Fund Contingency for the installation of fence around said park, and further, that the $1
surchage per participant will be reimbursed to the city's general fund for repayment of this
cost, and further, that the Director of Parks and Recreation is authorized to proceed with the
necessary steps to see that the skate park is opened as soon as all conditions have been met,
and further, that the City Council will review this contract at the end of one year to determine
whether or not it will be authorized for future years, and further, that the Mayor and City
Manager are authorized to sign said contract.
Adopted by the City Council on
COMMUNITY
S p o r t s& Recreation
Plans
Objectives
Report
Mailing Address:
1400 Hwy. 101 N. Suite #139, Plymouth, MN 55447
CSR
COM_ MUNITY
Sports & Recreation
When a boy or girl puts their hands in ours, it may be smeared with
chocolate ice cream, or grimy from petting a dog, and there may be a
wart under the right thumb, or a bandage around the little finger, but
the most important thing about the hands is that they are the hands of
the future. These are the hands that someday may hold a Bible or a
revolver, play the piano or spin a gambling wheel, gently dress a
bleeding wound, or trembles wretchedly uncontrolled by a drug -
addicted mind. Right now that hand is in ours. It asks for help and
guidance, it represents a full-fledged, mini -personality to be respected
as a separate individual whose day-to-day growth into adulthood is our
responsibility.
Wayne
CSR
COMMUNITY Sports & Recreation
CSR's
Rolling. Kingdom Park
Inline- Skateboard -Bikes
BLADE - BOARD - BEKE
Page #
I. Board of Directors 1
II. CSR P.A.C. Parent Advisory Committee 2
III. CSR Y.L.C. Youth Leadership Committee 3
IV. Purpose 4
V. Proposal 5
VI. Operations 6
VII. Other Items of Discussions- 7
I. Board of Directors
Board of Director members serve as advisors to the programming &
corporate level of CSR. The founding board was chosen by the Founder of
CSR, & new members will be chosen by the policies set forth by the current
board, & by a majority vote factor.
CSR Board of Directors
COMMUNITY Sports & Recreation
Mr. Wayne L. Cummings Jr., Founder, Chair, & President of the Board.
Mr. Chip Weeks, Director
Mr. Gary Ujifusa, Director
Mrs. Toni Watts, Director
There is room for one more director on the CSR Board to begin
making policies, & voting on decisions.
The CSR Board advises on all programs & programming within CSR,
Community Sports & Recreation.
II. CSR P.A.C. — Parent Advisory Committee
The Parent Advisory Committee was formed to give parents the
chance to inter -act, & to help advise for certain CSR Programs. The PAC as
it will be known, is working on CSR's newest project for a new park for the
aggressive inline, biking, & skateboard park. The PAC will help advise on
the operations of the park, & the fundraising event for the park & other CSR
Programs.
CSR P.A.C. Parent Advisory Committee
COMMUNITY Sports & Recreation
Harry Marovskis — 553-2064
Julie Engle — 541-9644
Sue Stenson — 546-6004
Gary Ujifusa — 475-3859
Mike Farmer — 544-9965
Steve Pffeffer — 559-6341
Barb Pfeffer — 559-6341
Cindy Dawson — 535-0895
Greg Baufield — 553-9577
Nan Morris — 559-6345
The P.A.C. has room for many more. PAC may also elect a
chairperson to be the spokesperson for the Committee. Members of CSR's
Parent Advisory Committee may serve or leave the committee at any time.
III. CSR Y.L.C. — Youth Leadership Committee
The Youth Leadership Committee is a way for youth to gain
leadership skills, & practice those skills by volunteering, helping to advise in
certain CSR programs, do service projects, help with the new skate park, go
on trips, help coach younger youth, meet with other youth groups from other
cities & more.
There has been a response to youth being a part of the YLC. Those
members come from more than one city & school district in the surrounding
areas. The YLC is awaiting to elect a chair or president of the committee.
To be in the YLC, Youth must be at the 5th -12th grade level. There are
registration papers to sign up & be a part of the CSR Youth Leadership
Committee.
Being a part of a YLC group helps to develop character, leadership,
friendships, & gives a sense of belonging & pride.
IV. Purpose
The Purpose of CSR is to provide community programming for
people of all ages, by bringing communities together through traditional &
non-traditional activities.
The Purpose of CSR's Rolling Kingdom Park for Blades, Boards, &
Bikes is to provide a safe environment for those who wish to participate in
it's activities. To develop & excel the skills of the Rolling Kingdom
participants.
V. Proposal
The proposal is for the City of Plymouth to let the space behind the
Plymouth Ice Center be used by CSR - Community Sports & Recreation for
the purpose of building & running a new skate park within the city. The
name of the park will be named CSR's Rolling Kingdom Park, in
collaboration with the City of Plymouth. The park will be run by CSR,
which is a MN chapter 317A registered non-profit corporation.
The City of Plymouth would provide the following.
Land
Trash Dumpster (1-4 trash barrels, & place to dump trash)
Bathroom Facility (Inside the Ice Center & a possible 1-3 portable Biffs)
Phone (If possible)
Fence
Bleachers
CSR will to pay a fee of $0.50-$1.00 per kid that comes to the park
per day. If 60 participants come one day, CSR will pay $60.00 for that day.
ETC.
This park will be an attraction because it will be known as the world's
largest ever built mini. Most people go to skate parks to skate mini. We are
expecting an average of 60-70+ participants per day. With the goal of raising
the funds over the summer to move the facilities indoor, & create a teen -
youth center with an aggressive sports park (similar to a triple play plus a 4
Down park & Cafe). CSR's Rolling Kingdom will also attract a crowd of
bikes & beginner skaters & bikers, & will also give lessons/classes on how
to blade, board, or bike. Other Parks in the area may not allow or tend not to
favor bikes, & may be to much at the beginner stage for most of the
participants. There will also be a beginner park @ Rolling Kingdom for
Skateboarders & beginner inline skaters on the side of the big ramp.
Our start date would like to be as soon as possible, with the closing of
the 4 Down Skate Park we will be acquiring the equipment through a
purchase agreement with 4 Down. And that the builder of the park is going
around the State to a few other cities to build temporary parks. We would
like to have the park opened by Mid -May or the end of May.
VI. Operations
Two park directors will run the daily operations of CSR's Rolling
Kingdom Park, for Aggressive Inline Skating, Freestyle/BMX Biking, &
Skateboarding. The Park Directors are responsible for the management of
the funds generated by the participants, The paying of the insurance to the
insurance company etc., the daily management of the park, & the
supervision of the park staff & participants.
The hours of operations will be 7 days a week, Sunday through
Saturday, 12:00 noon — 9pm. (Fridays & Saturdays the park gLay be opened
until 10:00-10:30). Classes & Lessons will be offered either between
sessions or starting at 10:00am before the park opens.
We have discussed the option of running the park in sessions, for instance
Noon to 4pm would be session 1, and 5pm to 9pm would be session 2. The
time between 4pm to 5pm would be used as park cleanup, concessions, rides
etc.
The park staff will be that of adults of the age 18 or older. The park directors
will be Chip Weeks, & Wayne Cummings. Rolling Kingdom park is an
operation & a program of CSR, CONDAUNITY Sports & Recreation.
An example of the weekly programming below.
S=Inline Skating or Skateboarding. B=Biking
Sessions Mon Tue Wed Thur Fri Sat Sun
1-12 m-4 m S S B S B S B -
Closed 4pm-5pm X x X X X X X-
2-5 m-9 m2 — 5 B S S S S S B
On Bike times skateboarders or inliners would be allowed in the beginner
park only.
VII. Other Items of Discussion
Marketing — We can & will promote our park through flyers,
mailings, word of mouth, stories through news facilities such as T.V. &
Newspapers.
CSR's Rolling Kingdom will have a model of the park floating
through schools, sport shops, etc. (Such as the Hut), & will also work with
some of the shops on or for special events.
Code of Conduct — There will be with the waivers signed a list &
description of a code of conduct & or rules regarding behavior, & discipline
issues such as, watching out on profanity, No Smoking on the city property,
no drinking of alcoholic beverages, NO DRUGS, the area is survailenced &
patrolled. There will be a list of rules also borrowed from the list of rules
from 4 Down Skate Park.
Trailer, Tent, etc. — We are looking at renting a trailer, the price
ranges from $150-300+ dollars per month. The Trailer would be used for
collecting the daily fees for entry to the park, Concession, & office. A tent
would be provided to escape the Sunlight, & have an area to store the
personal belongings of the participants, An area for sitting & eating..
Insurance cost of $210 p/month $1260p/whole 6 month operation
Trailer cost of $300 p/month $1500 for the operation
City Compensated $0.50-1.00 per person per day
With an expected 60-70 participants per day (not including concessions)
Total of $350 per day, 25 days per month, 6 month ops @ 8750 per month
at approximately $52,500 raised for the operation of going indoors. This
excludes any grants or money raised from donations or fundraisers.
2700 in expenses
8400 expected pay to city
41,400 expected to raise during the operation time.
Agenda Number: ?
OL
TO: Dwight Johnson, City Mana er
FROM: Laurie Ahrens, City Clerk
SUBJECT: Consider Contribution R quest of Plymouth Civic League
DATE: April 6, 1999, for City Council meeting of April 20, 1999
1. ACTION REQUESTED: Adopt the attached resolution approving a 1999 contribution of
17,500 to the Plymouth Civic League.
2. BACKGROUND: The City has been requested to make a contribution of $17,500 to the
Plymouth Civic League in 1999, which would match the City's 1998 contribution. The City
of Plymouth has traditionally contributed to the Plymouth Civic League to support Music in
Plymouth. The following contribution amounts have been made by the City in previous
years: 1992 $9,000
1993 $9,000
1994 $9,000
1995 $10,000
1996 $15,000
1997 $17,500**
1998 $17,500
3. ALTERNATIVES: The City Council can contribute all or part of the $17,500 that is
budgeted.
4. DISCUSSION: In 1998, over 10,000 people attended Music in Plymouth for an evening of
entertainment, food, and fireworks at the Plymouth amphitheater. The 27" annual Music in
Plymouth will be held on Wednesday, June 30, and will feature the Minnesota Orchestra
along with other musical entertainment. This event helps to provide community identity for
Plymouth.
The City's contribution is a large portion of the Civic League budget. The Civic League is
depending on the $17,500 that is budgeted to produce the 1999 Music in Plymouth. If the
City Council is considering a reduction in funding to the Plymouth Civic League, staff
recommends that it be determined in the 2000 budget so that it will not impact the plans for
the 1999 Music in Plymouth. This would also give the Civic League adequate time to plan
alternate fundraising or reduce the scope of the event.
In addition to the $17,500 contribution in 1997, the amount of $2,500 was contributed to the Plymouth Civic
League for the purchase of brackets for the Music in Plymouth banners which seasonally hang near City Hall and
the amphitheater.
Memo - Plymouth Civic League
April 20, 1999
Page 2
The City Attorney indicates that the requirements of public purpose and statutory authority
have been met because Music in Plymouth is an arts and recreation event. He recommends
that the City enter into agreement with the Civic League to ensure that the contribution is
used for purposes authorized by statute.
5. BUDGET IMPACT: There is $17,500 in the 1999 Recreation Fund budgeted for the
Plymouth Civic League.
6. RECOMMENDATION: Staff recommends that the City Council adopt the attached
resolution contributing $17,500 to the Plymouth Civic League and authorizing an agreement
with the Civic League to ensure the contribution is spent on purposes authorized by statute.
CITY OF PLYMOUTH
RESOLUTION 99 -
APPROVING 1999 CONTRIBUTION TO THE PLYMOUTH CIVIC LEAGUE
BE IT RESOLVED by the City Council of the City of Plymouth that the amount of $17,500 is
approved for contribution to the Plymouth Civic League for 1999.
BE IT FURTHER RESOLVED that the Mayor and City Manager are authorized to execute an
agreement with the Plymouth Civic League to ensure that the contribution is spent on purposes
authorized by statute.
Adopted by the Plymouth City Council on April 20, 1999.
The Plymouth Civic
3400 Plymouth Boufi
Plymouth. Minnesota
Dear Dwight:
On behalf of the Plymouth Civic League, we would like to thank the City of Plymouth for its generous
contributions that helped make the 1998 Music In Plymouth concert an overwhelming success. The 1998 summer
concert was attended by over 10,000 people who enjoyed a wonderful summer evening of great entertainment,
good food and outstanding fireworks. The 1999 event will be held on Wednesday, June 30th.
The feature performer will once again be the Minnesota Orchestra. As usual, there will be many activities and
fun for the kids.
A great deal of time and effort goes into the planning for each year's concert. The Board of Directors are
committed to making the 27' Annual Concert the very best ever. This can only be made possible through the
continued generosity of contributors like you.
A special thank you to the 1998 Platinum Guarantors:
Platinum Guarantors
Franklin National Bank City of Plymouth US Bank -Plymouth & Four Seasons Holiday Companies
Holiday Station Stores Honeywell, Inc. LIFE TIME Fitness North Tec, Inc.
Norwest Foundation Omega Lithograph, Inc. Plymouth Tire & Auto Center McQuay, Inc.
SRF Consulting US WEST Foundation Caliber Development Corp Prudential
Turck, Inc.
We are asking the City of Plymouth to contribute $17,500.00, which would match the 1998 City donation.
Checks payable to the Plymouth Civic League may be sent to our League Treasurer, Sue Jackson at Food Engineering Corp., 2765
T T:o,.o T onn Pl. n„th 1.W 55d47 All contributions are acknowle,4 a '^ t1'- —mrprt nmorrBmb......-. .., - .:.....
We look forward to receiving your contribution to support the Music in Plymouth and thank you in advance for
your support. If you have any questions, feel free to call me at 550-0500.
Sincerely,
Kris St.Martin
Chair - Finance Committee
Agenda Number: /, -j
DATE: April 8, 1999 for the City Council Meeting of April 20, 1999
TO: Dwight D. Johnson, City Manager through
Fred G. Moore, P.E., Director of Public Works
FROM: Daniel L. Faulkner, P.E. City Engineer
SUBJECT: LAWN FERTILIZER APPLICATION CONTROL,
PROHIBITION OF PHOSPHATE CONTAINING FERTILIZERS
ACTION REQUESTED: Make a motion to adopt the attached ordinance amending chapter XI of the
City code concerning the prohibition of using fertilizer containing any quantity of phosphorous except
as provided in the ordinance.
BACKGROUND: Last September, the Plymouth Environmental Quality Committee (EQC) forwarded
the Plymouth Water Resources Management Plan to the Planning Commission and City Council for
their review and approval. In their recommendation to the Planning Commission and City Council,
EQC included five specific amendments and corrections to the Water Resources Management Plan.
One amendment required that "the City shall develop and adopt a City-wide ban on phosphorous base
fertilizers."
After approving the draft water plan including the additional recommendations of EQC for a city wide
ban on phosphorous base fertilizer, the Council asked the EQC to develop the appropriate ordinance.
The EQC then provided the city attorney with the necessary guidelines to draft such an ordinance. The
proposed amendment to the existing Lawn Fertilizer Application Control will provide for a City wide
ban on phosphorous base fertilizer use. The EQC reviewed the proposed ordinance at their last meeting
on April 7, 1999, and recommends that the City Council amend chapter XI of the City code as outlined
in the proposed ordinance. The EQC also recommends that the Council make the ordinance available
on the city's web site to the public and other interested parties.
RECOMMENDATIONS AND CONCLUSIONS: I recommend that the City Council adopt the
attached ordinance as recommended by the EQC. I also recommend the following educational efforts in
support of the proposed ordinance:
Include a one page flier or article in May and June city newsletters to explain and promote the new
City wide ban on phosphorous containing fertilizers,
Communicate with area retail businesses on the city's ban on phosphorous containing fertilizers and
ask their cooperation to provide or allow for appropriate signs to inform Plymouth residents,
SUBJECT: LAWN FERTILIZER APPLICATION CONTROL,
PROHIBITION OF PHOSPHATE CONTAINING FERTILIZERS
Allow city residents to use any of their phosphate containing fertilizers purchased prior to the
adoption of the ordinance, and
In collaboration with Home Owners Associations develop and disseminate necessary educational
materials to inform all residents of the new ordinance.
Daniel L. Faulkner, P.E.
attachment : Ordinance
Page 2 of 2
F:\pw\Engineering\\VTRRESRC\MEMOS\ph-keeord.doc
CAMPBELL KNUTSON
Thomas J. Campbell
Roger N. Knutson
Thomas M. Scott
Elliott B. Knetsch
Suesan Lea Pace
Mr. Fred Moore
City of Plymouth
3400 Plymouth Boulevard
Plymouth, MN 55447-1482
Re: Fertilizer Ordinance
Dear Fred:
Professional Association
Attorneys at Law
651) 452-5000
Fax(651)452-5550
March 10, 1999
Joel J. Jamnik
Andrea McDowell Poehler
Matthew K. Brokl*
John F. Kelly
Matthew J. Foli
Marguerite M. McCarron
Also licensed in Wisconsin
Enclosed please find a redlined version and an original of a proposed Ordinance
Amending Chapter XI of the Plymouth City Code Concerning Lawn Fertilizer Application
Control. This ordinance extends the prohibition against use of lawn fertilizer containing any
amount of phosphorous to any person within the City, not just commercial and non-
commercial applicators. In addition, the ordinance clarifies the exemption from the
prohibition.
The City has also asked whether it has the authority to prohibit the sale of fertilizer
containing any amount of phosphorous within the City. Because the sale of fertilizer
containing phosphorous is a lawful product for sale under federal law, my research indicates
that such a prohibition would likely constitute an unconstitutional interference with interstate
commerce.
Please contact me with any questions or changes you have regarding the foregoing.
Very truly yours,
CAMPBELL KNUTSON
Professional Association
By:
Andrea cDowell Poehler
AMP:cjh
Enclosure
0
Suite 317 • Eagandale Office Center 0 1380 Corporate Center Curve • Eagan, MN 55121
CITY OF PLYMOUTH
HENNEPIN COUNTY, MINNESOTA
ORDINANCE NO. 99 -
AN ORDINANCE AMENDING CHAPTER XI OF
THE PLYMOUTH CITY CODE CONCERNING
LAWN FERTILIZER APPLICATION CONTROL
THE CITY OF PLYMOUTH ORDAINS:
SECTION 1. Subdivision 3 of Section 1170.04 of the Plymouth City Code is
amended to read as follows:
a) the naturally occurring phosphorous in unadulterated natural or organic
fertilizing products such as yard waste compost
b) or as otherwise provided in Section 1170.05.
SECTION 2. Section 1170.05 of the Plymouth City Code is amended to read as
follows:
1170.05.
phosphorous
70785
he
quantity of
a) newly established or developed turf and lawn areas during first growing
season; or
b) turf and lawn areas which soil tests confirm are below phosphorous levels
established by the University of Minnesota Extension Services. The lawn
fertilizer application shall not contain an amount of phosphorous exceeding
the amount of phosphorous and the appropriate application rate
recommended in the soil test evaluation.
Phosphorus applied as lawn fertilizer pursuant to the aforementioned exemptions
shall be watered into the soil where it is immobilized and generally protected from loss
by runoff.
I I c sa:c ur.Trsa:r.i:---:r z:.c c: --..r...—.:—.:.--.:..:....
to be
contained in the lawn
SECTION 3. This ordinance shall be effective immediately upon its passage.
ADOPTED by the City Council this day of '1999.
Joycelyn H. Tierney, Mayor
ATTEST:
Laurie F. Ahrens, City Clerk
70785 2
CITY OF PLYMOUTH
HENNEPIN COUNTY, MINNESOTA
ORDINANCE NO. 99 -
AN ORDINANCE AMENDING CHAPTER XI OF
THE PLYMOUTH CITY CODE CONCERNING
LAWN FERTILIZER APPLICATION CONTROL
THE CITY OF PLYMOUTH ORDAINS:
SECTION 1. Subdivision 3 of Section 1170.04 of the Plymouth City Code is
amended to read as follows:
Subd. 3. Fertilizer Content. No person, firm, corporation, franchise, or
commercial or noncommercial applicator, including homeowners or renters, shall apply
any lawn fertilizer, liquid or granular, within the City of Plymouth which contains any
amount of phosphorous or other compound containing phosphorous, such as phosphate,
except:
a) the naturally occurring phosphorous in unadulterated natural or organic
fertilizing products such as yard waste compost;
b) or as otherwise provided in Section 1170.05.
SECTION 2. Section 1170.05 of the Plymouth City Code is amended to read as
follows:
1170.05. Exemption and Notice Requirement. The prohibition against use of
fertilizer containing any quantity of phosphorous under Section 1170.04 shall not apply
to:
a) newly established or developed turf and lawn areas during first growing
season; or
b) turf and lawn areas which soil tests confirm are below phosphorous levels
established by the University of Minnesota Extension Services. The lawn
fertilizer application shall not contain an amount of phosphorous exceeding
the amount of phosphorous and the appropriate application rate
recommended in the soil test evaluation.
70785
Phosphorus applied as lawn fertilizer pursuant to the aforementioned exemptions
shall be watered into the soil where it is immobilized and generally protected from loss
by runoff.
Any person, firm, corporation, franchise, or commercial or noncommercial
applicator, including a homeowner or renter, shall notify the City at least 24 hours prior
to applying lawn fertilizer containing phosphorous of the reason for using fertilizer
containing phosphorous and the amount of phosphorous contained in the lawn fertilizer
to be applied.
SECTION 3. This ordinance shall be effective immediately upon its passage.
ADOPTED by the City Council this day of '1999.
ATTEST:
Laurie F. Ahrens, City Clerk
70785 2
Joycelyn H. Tierney, Mayor
Agenda Number:
TO: Dwight Johnson, City Manager
L2
FROM: Eric Blank, Director of Parks & Recreation
SUBJECT: Name of Recreational Facility
DATE: April 14, 1999
1. ACTION REQUESTED: City Council should move the attached resolution adopting the
official name "Plymouth Activity Center" for the new recreational facility located in
Plymouth Creek Park.
2. BACKGROUND: A few weeks back, at the Park and Recreation Advisory Commission's
suggestion, the City Council approved soliciting names from the community for the new
recreational facility. Unfortunately, after three weeks of advertisement, we did not receive
any suggestions from the community for naming the facility. The Park and Recreation
Advisory Commission then reviewed this subject at their April 8 normal commission
meeting. The attached staff report dated April 5 outlines the staff ideas on this subject.
Staff had suggested four names and Commissioner Thompson added a fifth one for
consideration which was the "Plymouth Activity and Arts Center." The commissioners did
not like the "Plymouth Creek Center" idea because of conflicts with Plymouth Creek
Elementary School and Plymouth Creek Park. There was no support for the "Plymouth
Pavilions" idea for two reasons. One, they felt that pavilions was misleading on the scope of
the building, and second, we already have Parkers Lake Pavilion and plans for a Medicine
Lake Pavilion in the future at West Medicine Lake Park. They discarded the "Community
Center" idea because they thought the building did not have a broad enough scope of
activities which are normally associated with the words "community center." After a lively
debate, the Commission voted unanimously to recommend to the City Council that the name
remain "Plymouth Activity Center."
Staff would like the Council to conclude this item in a timely fashion so that we can begin
properly promoting and advertising the facility. We are anticipating having a ground
breaking ceremony in mid-May and would like to have signs with the proper name for the
facility developed for that program.
3. RECOMMENDATION: The Park Commission has recommended the name "Plymouth
Activity Center." Staff believes that the name "Plymouth Creek Center" is the best name for
this site and these two different type facilities.
EB/ds
attachments
RESOLUTION NO. 99 -
APPROVING NAME OF NEW RECREATIONAL FACILITY
WHEREAS, the Park and Recreation Advisory Commission has recommended the name
Plymouth Activity Center for the new recreational facility in Plymouth Creek Park,
NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY
OF PLYMOUTH, MINNESOTA, that the name of the new recreational facility will officially be
known as Plymouth Activity Center.
Adopted by the City Council on
RESOLUTION NO. 99 -
APPROVING NAME OF NEW RECREATIONAL FACILITY
WHEREAS, the Director of Parks and Recreaction has recommended the name Plymouth
Creek Center for the new recreational facility in Plymouth Creek Park,
NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE
CITY OF PLYMOUTH, MINNESOTA, that the name of the new recreational facility will
officially be known as Plymouth Creek Center.
Adopted by the City Council on
CITY OF PLYMOUTH
3400 PLYMOUTH BOULEVARD, PLYMOUTH, MN 55447
DATE: April 5, 1999
TO: PRAC
FROM: Eric J. Blank, Director, Parks and Recreation
SUBJECT: Name of Recreational Facility
Two months ago, the Commission delayed action on naming this facility in order to allow for
public input. We sent letters to the various school districts and put announcements in the local
newspaper, on the city's web page and cable TV. The deadline for submitting names was last
week. At this time, we have not received any suggestions. This leaves us back at square one
where we were two months ago. There appear to be four choices for consideration at this
time. These are in no particular order:
1. Plymouth Community Center
2. Plymouth Activity Center
3. Plymouth Pavilions
4. Plymouth Creek Cent,-*
The name community center is typical for a facility of this type, although many community
centers have a wider range of facilities than what will be included in our facility. Activity
Center is the name that we have currently been using to describe the project. The name
Plymouth Pavilions was recommended by the Plymouth Youth Council. Staff concern with
this name is that it conflicts with Parkers Lake Pavilion and our future plans to name the new
building at West Medicine Lake Park the Medicine Lake Pavilion. The name Plymouth Creek
Center picks up on the fact that this facility is located in Plymouth Creek Park and plays off
the name Plymouth Ice Center and the downtown, which is now named City Center. The
downside of this name is that it could be confused as part of Plymouth Creek Elementary
School.
This is a classic case of whatever we do, someone will be unhappy with the name. There is no
clear, concise answer to this issue. The eight members of my staff have not come to a
conclusion on what is the best name. However, I can tell you that I personally feel most
comfortable with Plymouth Creek Center.
I would like you to make your recommendation at the April meeting, so that the City Council
can take the name up at their next meeting in April. I anticipate that we will have a
groundbreaking ceremony sometime around the 15th of May, and it would be nice to unveil
the official name at that ceremony. If any of you have come up with additional names, please
feel free to put them on the table during the discussion of this item at Thursday's meeting.
EB/np
j
t
t
j
1"T t i
r x Y t f
PRAC Minutes/April 1999
Page 17
some demographic information, which spins off land uses, zoning, etc. Can't do the
demographics just yet. We'll be hitting the park plan hard next month or the trail plan.
This may be the only thing on the agenda for May.
b. Activity center/fieldhouse. Director Blank said that printing of the specification books
was completed today. Bid date is Tuesday, April 27, at 2 p.m. A general contractor
bid will be opened which will include 90% of the project. A second bid will be for the
air dome structure. There are three such contractors. Bid three will be for the
astroplay turf. Staff expects the Council to award the bid on May 4. The ground-
breaking ceremony will be sometime in May in the late afternoon. Once bids are
opened and awarded, a final budget can be adopted. Director Blank explained that the
City Charter requires that we must hold a public hearing on the issue of using $3
million of community improvement funds. Commissioner Thompson asked if the
public hearing is just to inform the public. Director Blank said it's necessary to make
the public aware that community improvement funds are being used. Director Blank
then opened a discussion on naming the facility and said he had five suggestions, which
had been made by staff. Director Blank's personal favorite is Plymouth Creek Center.
He said he wants something decided, so a banner can be made available for the
groundbreaking. Commissioner Thompson suggested the Plymouth Activity and Arts
Center. She doesn't like adding Creek to the title, because she believes it makes it too
specific to a certain area. Commissioner Wahl doesn't like Plymouth Creek either.
Neither did Commissioner Priebe. None of the commissioners liked the name
Plymouth Pavilions. Commissioner Musliner liked Commissioner Thompson's
suggestion of Plymouth Activity and Arts Center. Commissioner Priebe wanted to
know if the facility will be of adequate breadth to have community center in the title.
Director Blank said the facility will not encompass all the things that most community
center's typically do. Primary uses will be seniors, arts, and miscellaneous activities.
Commissioner Willegalle liked Plymouth Activity Center and reminded everyone that it
has always been referred to as the Plymouth Activity Center in all written documents
and whenever it's been mentioned in the local newspaper. CHAIR ANDERSON
THEN MOVED TO CALL THE FACILITY PLYMOUTH ACTIVITY AND ARTS
CENTER. COMMISSIONER FIEMANN SECONDED THE MOTION.
Commissioner Wahl then agreed with Commissioner Willegalle and said he prefers
Activity Center and so does Commissioner Priebe. There was some discussion then on
whether or not it needed to be voted on or just a consensus agreement. Chair
Anderson decided to withdraw the motion. Commissioner Musliner liked either name.
Commissioner Priebe suggested a show of hands. The consensus agreement was to call
it Plymouth Activity Center. COMMISSIONER WAHL MOVED TO NAME THE
NEW FACILITY PLYMOUTH ACTIVITY CENTER. CHAIR ANDERSON
SECONDED THE MOTION. THE MOTION CARRIED WITH ALL AYES.
Commissioner Willegalle asked about a new group's plan for a skateboard park. He
wanted to know if this was happening again. Director Blank said the Four Downs
Skate Park closed their doors and that they wanted to relocate to Oakwood Park.
Director Blank discouraged this due to a shortage of parking. The group was asked to
take a look at the rink at Plymouth Creek or to consider the parking lot behind the ice
Agenda Number: ?, ,
TO: Dwight D. Johnson, City Manager
FROM: Bob Pemberton, Risk Management Coordinator through Dale E.Hahn,
Finance Director
SUBJECT: AWARD OF PROPERTY AND LIABILITY INSURANCE AND FUND
TRANSFERS
DATE: April 12, 1999 for Council Meeting April 20, 1999
1. ACTION REQUESTED: Review the proposal submitted, and award the contract for the
1999-2000 property and liability insurance to the League of Minnesota Cities Insurance
Trust (LMCIT) for a total cost of $172,502, and approve transfers to the Capital
Improvement Fund and Employee Wellness Program. There are three resolutions
attached.
2. BACKGROUND: The City has previously accepted higher deductible/retention levels to
the point that no additional cost effective credits were available to further reduce our
premiums. As a result of the increased deductible amounts assumed by the City, we have
been paying more of the direct costs to settle claims. In consideration of carrying high
deductible amounts, we will realize savings of $106,275 for the 1999/2000 year. The total
insurance cost is still considerably less than the 1986 policy with CNA Insurance Co.
which was $270,320.
In 1991, I obtained alternate quotations for the Property Casualty Package Policy from
stable and acceptable markets able to write and service governmental exposures and a self-
insured administrator, but there was no advantage to leave the LMCIT Program. In 1995,
we repeated the process and sought a competitive quotation from a qualified and stable
insurer able to write and service governmental exposures. We again elected to remain with
the LMCIT.
This year, we asked a number of major qualified insurers to submit a competitive
quotation. They declined due to the fact that they would be unable to provide us with a
comparable coverage document. However, Pennco advised that they are interested in
providing us with a conceptual proposal for our review at an undetermined date. It is
expensive and time consuming for an insurer to prepare a competitive quotation and for
that reason the Council accepted my recommendation to seek competitive quotations once
every three or four years unless market conditions, pricing and coverages experience
drastic change. For that reason we did seek alternative quotations for 1999. Unless
Dwight D. Johnson
April 12, 1999
Page 2
Market forces change I would recommend that we merely monitor the Market and seek
alternative quotations if we can be assured market stability, pricing, coverage and service.
The LMCIT is a non-profit organization formed by Minnesota cities, and governed by city
officials. Whereas, the commercial property casualty insurance industry goes through
underwriting cycles in which they enter and withdraw from markets including
governmental, the only business of the LMCIT is insuring Minnesota Cities. This
provides stability of market with an insurer who understands and is able to service the
needs of their customer. The LMCIT has been very successful and now insures
approximately 90% of Minnesota's Cities and many of the Specialty Governmental
Districts.
Shown in Exhibit C is the cost comparison for the LMCIT policies for the past ten years
including premium rebates. Rebates from 1987, the start of insurance with the LMCIT, to
date total $516,157. Exhibit D shows the changes in our exposure base which accounts for
the increases and decreases in premium costs over the years.
The Council's continuing decision to retain a high casualty self-insured retention of
50,000 per occurrence, $200,000 aggregate has been very cost effective. The LMCIT
has calculated that the current deductible program will result in a premium savings of
106,275 for the 1999/2000 year. The City presently does not carry an excess liability
insurance policy because it elected to rely on the Minnesota Municipal Tort Liability
Statute. This will result in an additional savings of $66,025 should we elect not to
purchase excess insurance with $5,000,000 limits (Exhibit B). This decision would result
in a total savings of $172,300 for the 1999/2000 year.
On October 18, 1993, the City Council appointed T.C. Field & Company as our
property/casualty agent of record and changed the means of compensation from a
commission rate of 10% to an annual fee. This appointment became effective November
1, 1993 and is ongoing on a year to year basis, unless canceled. We are paying an annual
fee of $8,000 and this has resulted in a cumulative savings of approximately $64,900 over
the previous agent.
3. DISCUSSION: The Municipal Tort Liability Limit would be waived with the purchase of
an excess insurance policy. However, this Tort Liability Limit does not apply to Federal
Actions including human rights, sexual harassment or vehicular and personal injury
accidents occurring out of State. The LMCIT provides us with the opportunity of
purchasing excess liability insurance with options of waiving or not waiving the Tort
Limitation Statute. If we were to purchase excess insurance and elect not to waive the Tort
Liability Statute, the insurance would apply only to Federal actions and accidents occurring
out of State.
Dwight D. Johnson
April 12, 1999
Page 3
We must be aware that with the completion of the Community Ice Center, the City has
acquired a catastrophic exposure due to the seating and standing capacity which totals
1,600. This exposure will continue to increase with the addition of the Activity Center and
Fieldhouse. Anytime a large group of people assemble in a building, we have an exposure
to a catastrophic loss. The loss may result from severe windstorm, tornado, fire, crowd
hysteria and panic, collapse of the structure due to snow loads or faulty design, airborne
bacteria from the evaporation tower, just to name a few. These exposures are manageable
through staff training and planning, but they still exist.
One exposure that exists in all hockey facilities is that of a stray puck injuring a spectator
in the stands. The facility has nets behind both goals and five foot high transparent
barriers on top of the boards along the length of the rinks. This exceeds the industry
standard which recommends four foot barriers on top of the boards. The Arena will also
have the necessary warning signs to alert the spectators to the risk of injury.
We also have minor exposures due to the activities of unsupervised outside groups in
various city buildings. These are merely challenges, provided the City runs and supervises
all activities. Without tight management controls and policies, we would be exposed to the
risk of a minor high school student injuring himself while sharpening skates for his team or
an outside group bringing their own food concessions into the building and exposing the
City to food borne illness claims, just to name a few.
Effective April 1, 1994 the Plymouth City Council elected to purchase Open Meeting Law
Defense Coverage. This coverage will reimburse both elected and appointed City Officials
for 100% of the defense costs incurred in defending Open Meeting Law Lawsuits. The
coverage is subject to a maximum reimbursement of $20,000 per elected official, per
policy year.
Our current LMCIT insurance policy provides for a self-insurance retention of $50,000 per
claim and $200,000 aggregate for General and Automobile Liability Claims. On the
property side, we have a self-insured retention level of $5,000 per claim and $30,000
aggregate. Therefore, our self-insured claims exposure each year is $230,000. All
liability coverages are written on an occurrence basis with the exception of the
comprehensive general liability and errors and omissions, which is written on a claims
made basis. The LMCIT covers those claims made exposure, retroactively to April 1,
1987.
In 1993, we requested and the LMCIT provided us with an optional quotation to raise the
self-insured retention of our property coverage including automobile physical damage,
inland marine and crime insurance to $50,000 per claim and $200,000 aggregate. This
would have increased our self-insured claims exposure from $230,000 to $400,000 per
year in exchange for a premium savings of $21,295. The council reviewed the quotation
Dwight D. Johnson
April 12, 1999
Page 4
and elected to maintain the current property self-insured retention. The premium savings
have remained stable for the 1999 policy year.
The LMCIT insurance premiums for coverage at the current level decreased from
177,777 to $172,502 and are outlined in Exhibit A. This represents a 3% decrease which
has been caused in part by a competitive insurance market and our good Loss Experience
with the LMCIT, even though our exposures have increased considerably. Looking at the
individual premiums shows that the Property Insurance has increased more than the norm
because of increased City property values and a general rate increase, whereas General
Liability has decreased due to our good loss experience and a careful review , and
presentation of our rating base.
The City has assumed higher claim retention levels, and manages those claims falling
within our retention levels, which for all practical purposes makes us self-insured. At the
present, the only other viable alternative would be self-insurance and we explored and
rejected this option in 1991. This would expose the City to serious major losses without
the benefit of the LMCIT expertise in safety engineering, claims analysis and legal defense
which saves in both litigation costs and staff time.
4. OTHER DISCUSSION: The annual premium savings from the LMCIT Insurance
coverage, coupled with our self insurance retentions, have accumulated a Risk
Management Fund Equity of almost $7,200,000 on December 31, 1998. I believe that we
have reached a point where we can halt the growth of the fund, and utilize the 1998
surplus of over $274,000 for other purposes. For the 1999 budget year and thereafter, we
have discontinued charging other funds for their share of the insurance costs. This will
have the effect of creating a balanced budget without the other fund allocations.
The Risk Management Fund's 1998 surplus will enable us to transfer $269,000 to the
Capital Improvement Fund and another $5,000 to the Employee Wellness Program. The
269,000 transfer to the Capital Improvement Fund will allow us to start replenishing the
Fund for future capital improvement needs such as Water Quality Improvements,
Streetscape, future fire station etc. The $5,000 transfer to the Wellness Program will
allow us to continue our Wellness Education Activities since our new health insurance
carrier, Blue Cross/Blue Shield, does not provide free support in that area as was the case
with HealthPartners. The City's premium savings from switching to Blue Cross/Blue
Shield will more than offset the $5,000 additional cost of the wellness program.
5. ALTERNATIVES: Effective January 1, 1998 the Minnesota Legislature revised the
Municipal Tort Liability Statute and raised the limit from $200,000 per person, $600,000
per occurrence to $300,000 per person, $750,000 per occurrence. The LMCIT has
provided the City with the option of raising the per person limit from $300,000 to
750,000 for an additional premium charge of $3,110. This additional premium charge
has also been built into Excess Liability Quotations which waive the Tort Liability Limits.
Dwight D. Johnson
April 12, 1999
Page 5
I have discussed the matter with the City Attorney, and it is our recommendation that we
accept the basic limit which corresponds with the State Statute. The City Council has the
option of waiving the existing liability cap and substituting a revised liability cap in the
event of a serious accident, without admitting liability.
Lastly, we have submitted an application and requested a quotation for Y2K coverage.
The LMCIT has not completed the development of their underwriting standards. I will
present the options to the City Council once they are available.
6. RECOMMENDATION: I recommend the City Council:
Maintain the current tort limits and other existing coverages
Award the contract for the 1999/2000 Property and Liability Insurance coverage to the
League of Minnesota Cities Insurance Trust in the amount of $172,502
Transfer $269,000 to the Capital Improvement Fund, plus $5,000 to the Employee
Wellness Program
CITY OF PLYMOUTH
RESOLUTION NO. 99 -
AWARDING THE CONTRACT FOR
INSURANCE FOR THE 1999/2000 INSURANCE PROGRAM
WHEREAS, the City desires to purchase insurance coverage for potential liability and
property losses; and
WHEREAS, the City has reviewed the proposal for the necessary insurance coverage;
and
WHEREAS, the City received a proposal from the League of Minnesota Cities
Insurance Trust for $172,502 for coverages and limitations set forth in the Risk
Management Coordinator's memo dated April 12, 1999;
NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL
OF THE CITY OF PLYMOUTH, MINNESOTA, that the City Council award the
contract for all insurance coverage's as outlined in the Risk Management Coordinator's
memo, to the League of Minnesota Cities Insurance Trust for $172,502.
Adopted by the City Council on April 20, 1999.
CITY OF PLYMOUTH
RESOLUTION NO. 99 -
TRANSFERRING FUNDS FROM RISK MANAGEMENT FUND TO CAPITAL
IMPROVEMENT FUND
WHEREAS, funds are required to assist with financing of future City improvements; and
WHEREAS, the Risk Management Fund has funds available to assist with the financing of the
improvements; and
WHEREAS, the City Council reviewed the recommendation from the Finance Director to
transfer $269,000 from the Risk Management Fund to the Capital Improvement Fund;
NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE
CITY OF PLYMOUTH, MINNESOTA, that the Finance Director is hereby directed to
transfer $269,000 from the Risk Management Fund to the Capital Improvement Fund.
Adopted by the City Council on April 20, 1999.
CITY OF PLYMOUTH
RESOLUTION NO. 99 -
TRANSFERRING FUNDS FROM RISK MANAGEMENT FUND TO EMPLOYEE
WELLNESS PROGRAM
WHEREAS, funds are required to finance the Employee Wellness Programs; and
WHEREAS, the Risk Management Fund has funds available to assist with the financing of
these program costs; and
WHEREAS, the City Council reviewed the recommendation from the Finance Director to
transfer $5,000 from the Risk Management Fund to the Employee Wellness Program;
NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE
CITY OF PLYMOUTH, MINNESOTA, that the Finance Director is hereby directed to
transfer $5,000 from the Risk Management Fund to the Employee Wellness Program.
Adopted by the City Council on April 20, 1999.
Exhibit A
April 9, 1999
APRIL 1, 1999 TO APRIL 1, 2000 PROPOSAL
Page 1
LMCIT LMCIT LMCIT
1997/1998 1998/1999 1999/2000 PROPOSAL
Property 30,644.00 36,159.00 46,085.00
Inland Marine 5,431.00 6,267.00 5,943.00
Crime 508.00 648.00 644.00
General Liability 113,046.00 94,712.00 81,816.00
Automobile Liability 10,877.00 10,995.00 10,113.00
Automobile Physical Damage 18,764.00 21,495.00 20,089.00
Boiler & Machinery 6,229.00 7,501.00 7,812.00
Sub -Total 185,499.00 177,777.00 172,502.00
Paid or Anticipated Dividend 70,842.00 60,052.00 65,000.00
Fee/Commission 8,000.00 8,000 8,000.00
TOTAL 122,657.00 125,725.00 115,502.00
Page 1
Exhibit B
April 9, 1999
EXCESS LIABILITY QUOTATION
1) NON WAIVER (2) WITH WAIVER
OF TORT IMMUNITY OF TORT IMMUNITY
LIMITS
1,000,000 26,060 35,582
3,000,000 45,605 59,936
5,000,000 50,491 66,025
1) Non -waiver of Tort Immunity: The Minnesota Legislature revised the
Municipal Tort Liability Statute and raised the limits in two steps. Effective
January 1, 1998 the Statutory Limits were raised to $300,000 per person,
750,000 per occurrence. Effective January 1, 2000 the limits will further
further increase to $300,000 per person, $1,000,000 per occurrence. This statute
does not apply to Federal Actions or claims arising out of incidents occurring
outside of the State of Minnesota.
Th basic Policy written by the LMCIT conforms to the Statute. The limits will
further increase on January 1, 2000.
The purchase of the Non -Waiver of Tort Liability Excess Liability Policy with
limits of $1,000,000 would increase the Limits of Liability to $1,300,000 per
person, $1,750,000 per occurrence. However, these increased limits would only
apply to Federal Actions and those vehicular and/or personal injury occurrences
occurring outside the State of Minnesota. Effective January 1, 2000 the limits
would further increase to $1,300,000 per person, $2,000,000 per occurrence.
2) Waiver of Tort Limits: The Municipal Tort Liability Statute limiting liability to
300,000 per person $700,000 per occurrence would be waived and our basic
limits of liability would first be raised to $750,000 per person, $750,000 per
occurrence. The excess limit purchased would raise the limit of liability a
corresponding amount. The purchase of $1,000,000 excess limits would raise our
limit of liability to $1,750,000 per person, $1,750,000 per occurrence and the
new limit would become our Municipal Tort Liability Limit. The same will hold
true when the Statutory Limit increases on on January 1, 2000. The revised
Municipal Tort Liability Limit does not apply to Federal Actions or occurrences
outside the borders of the state.
N
N N N
3 n
Op•_+
c
N _
C N C
OO N
N "> 3 D U O
E U O N
o
U aLL7LN 7
rns c d
c rn m
0
m
U E •Q
m a E
C N > O
7
Co
2 y >+
c Q. c- m m
a o o ELCC O
cn o nU
O
00 M M
I .-.
M CD N0OjLC) N LONO LL"
O 00 00 C7 C0 0 N CC) et
U p 0 N v 00 Ln O r I
00 M Nr N
OaJr
CA
U C14 O O
1 (
rD
0 NG)j 0)i 0NO
CA H O r V (O N qt V
p I-- 0 N CO N V ti 00 N 00
t ` U (3) v r CO C) M= 0) O
X C2 2 C35, N N
W Q J
0) O O M U' QOj 000 000 M CO
lC[
OD 0 O P V t` r- tC) O
VM V V= N N O O N m
O 0 O v L0 r i I, -
CA i N
J
C%4 co N v NcoNOO00 000
M v CO N c) N LC) i 00
U N 00 O N N N O N T- N LO
O co N O v LA
O CN
CA
04 CC) O i N
i
N O OpOj0000ItIt N
0 N CA 0 0 O N I C'7
J CjC 0) CO N m
U')
ir.
U.)
C M
0) CV qT N N r- N N M
CA co i C0 CAN0ti0MNNMtHUOOVOii
64
O M Lo i
i CApOjCOOOvico00
r O N O O O C0 0 O (0 i 000
J 0 N N i M 0 OO N O
Q' LOCA CA v
i 000 O
d
N CV
Q 0)
0 N_ MiNCAO00qqT
O
CA d 0 L() O CO i (O O O i
Cn ti C7 r. -
CA
LO
I r O N JC40) N O N CO
O EA
v N i
coO 00 N N N' i NDLOOOO
N i h C14 C) i CO
W OMNv
CO CO N iM
a
OD i
O i 0) 04 i M i M
0)
0~D L) O q OU-)
Lo r M 0 00 LO 00 0 CA i N
N
00
N O Ln
qqr M CA O CA I, N i ON(O N 1 N
69
N
CU
N U
OE m o
m cc n
S oc
d c U
U
3 CoCN
3
CO >,
U N
Co
Q da
O U)
ccan't'06
o•E-
p p U) op
HU Qa J C)
m W
N
N N N
3 n
Op•_+
c
N _
C N C
OO N
N "> 3 D U O
E U O N
o
U aLL7LN7
rns c d
c rn m
0
m
U E •Q
m a E
C N > O
7
Co
2 y >+
c Q. c- m m
a o o ELCC O
cn o nU
N N
N LL C O U a
rn
C U O U 0C
E L U a
O O N NC0. N
O t+•7> C N :3 Cl)
a
Q
t„ >
U) 2NWOC`
aNCm0o ,o U- o v, oao a x CE,o ao0o wo
a- : m m to . m cc 'a w
7 Q O m m= 0 o U 3 ° n m N
M W U Z> Z a Q Z m W crm
M CO O CA O Cl) 0 0 0 0 0 r• O N000CDLITC) O M co M uiCArLOItI- t0
T-- N CD cli V vi 06 O ti' N
0) co O N
a O 03) o00 M
L C r' CD N N CA
x CL C14
W Q 69
IT0 Co O '7 O CO O O CD CD O0 O N
CA O) M CO V- O qT M Co N
T-
10
Co
M W 0 NO00000coo
0 O V I O M O
0 N r- N T -
C%4 N
64
OO CD O 00 1- O Co O Co Co 0 0 0
0 M (O O
CD M 'ch CD CO 000 O 00
OD co qT 0) N0O
0 A N O O CO O
N N N N
M N
W
69
co O O N Co N M O O CD ti O CA 0
0 ON ONMOOqTOn N
O O r- st o_i LC) co a6 NaOO0Oco
co 't CA
W 00 N N - N CO
O ME9 N
2w
W
ti O00 f` -
0.- OD
OvOCoOOCOO
O M P- O
00)
Vu')
O tt CltC) CA
CL o 1- rna tiNLLCCco
CA
CO
0) CO r- O O r`
Q O N N N M NO
I Q 6 R
00 O O) O-
N
O O O I- to O CD O
O M Oo) 0, COCO
ON
00
t0 CO
O
coM
C6 1-7
to Co d' 000
L6- L co
CO
Q 0) O Co O 'ITM M
J O N CV N M N
E9
CA0) Cl O N 00 r B O Co CA t` CO N O
O M r` OOttfCNMOO
t0
O ONO
NNr- 00)N N00
oO r` tD
0) M qTco IT M
N N N M NO
qT69
M O N 00 r` O O O O O M
M O ti - q'T O O O qqr w N 0
O 0 00 C O O CO It N
O co
coo C~7 co r- Coti
N O M V 00 O tt
CA CA M N N M r
0) IT N
V-
N N
N LL C O U a
rn
C U O U 0C
E L U a
O O N NC0. N
O t+•7> C N :3 Cl)
a
Q
t„ >
U) 2NWOC`
aNCm0o ,o U- o v, oao a x CE,o ao0o wo
a- : m m to . m cc 'a w
7 Q O m m= 0 o U 3 ° n m N
M W U Z> Z a Q Z m W crm
Agenda Number:
DATE: April 9, 1999 for the City Council Meeting of April 20, 1999
TO: Dwight D. Johnson, City Manager through
Fred G. Moore, P.E., Director of Public Works
FROM: Daniel L. Faulkner, P.E. City Engineer
SUBJECT: 1999 SEAL COAT PROGRAM
ACTION REQUESTED: Make a motion to adopt the attached resolution approving
plans and specifications and advertising for bids for the 1999 Seal Coat Program.
BACKGROUND: As requested by Councilmember Tim Bildsoe, discussion of our Seal
Coating Program took place at the March 9, 1999 study session. After reviewing the
program as presented, it was determined that further study was needed to provide the
Council with a better understanding of the benefits and cost effectiveness of this element
of our routine maintenance program.
Attached to this memo you will find a survey that was recently completed in which we
contacted 11 cities throughout the metropolitan area to determine who was doing seal
coating and their current practices and opinions. You will also find a list of reference
publications researched through the Minnesota Department of Transportation Library on
the subject of routine maintenance and its effectiveness. Copies of key statements and
conclusions from these materials have also been attached for your review.
Researching the subject of seal coating and its effectiveness has been a very interesting
and enlightening process. There are many many articles and research studies that have
been done on the subject of routine maintenance procedures. Not only have research
scientists at the academic level studied this process, but also local, federal, and
international attempts have been made to provide information to officials who make
choices and set policy on asphalt pavement maintenance procedures.
RESEARCH SUMMARY: Many factors affect flexible pavement (bituminous) life
expectancy which include the effects of climate, subgrade soil, traffic rates, and
structural design of the pavement section itself. Due to the wide variation of these
factors, only general conclusions have been reached. The one general conclusion that
N:\pw\Engineering\GENERAL\PWKS\SEALCOAnMEMOS\1999\AppPl Bids_cemem.doc
SUBJECT: 1999 SEAL COAT PROGRAM
Page 2
has been found is that the seal coating maintenance procedure will extend the life of a
bituminous roadway thus deferring the next level of pavement rehabilitation of a
bituminous overlay, and eventually total replacement of the entire bituminous street
section.
Of the 11 cities surveyed, 10 cities reported an active Seal Coating Program. The City
of Minnetonka has chosen to only repair cracks in its newly constructed streets and do a
bituminous overlay when the need is determined. Of the 10 cities doing seal coating
procedures, they all report that in their opinion, seal coating does extend the life
expectancy of their bituminous streets on an average of between 8 - 13 years.
The Minnesota Department of Transportation Physical Research Section, Office of
Minnesota Road Research, has provided a graphic showing the effects of routine
maintenance comparing crack filling and seal coating versus a bituminous overlay to
achieve the life expectancy from a bituminous roadway (attached reference number 3).
The comparison also represents the cost savings between the two. This is represented in
present worth example No. 1 and No. 2 and indicates a savings of 8%.
RECOMMENDATIONS AND CONCLUSIONS: Before a street is seal coated, holes
are patched and thin surface overlays are applied to remove settlements. After the seal
coat the street has a uniform appearance. Through the research and attached
documentation we feel that seal coating is a cost effective maintenance procedure which
should be continued as part of the City of Plymouth's overall Pavement Management
Program. If the City Council decides not to have a seal coat program this year, we
would use the budgeted funds to perform more asphalt overlay work. This work is done
by street maintenance employees.
The attached resolution approving the plans and specifications and advertising for bids
for the 1999 project is recommended for City Council approval. Bids would be received
until 10:00 a.m. on May 21, 1999. The estimated cost of this contract is $152,500.
Funding for this maintenance program is included in the 1999 Street Maintenance
Budget.
Daniel L. Faulkner, P.E.
attachments: Resolution
Research Data
Map
N:\pw\Engineering\GENERAL\PWKS\SEALCOA'nMEMOS\1999\AppkBWd _xmem.doe
j I 0
T
S
O
c0 0m
L0g!
a 0
j 1.0m I
E
c p m
c
0 U
c m d mcrnTi, N
O mU > Y
J
mO O
ca
m mV C
C NI C
OOL.
N O
J 01
N $ m
YIIWMI LUT
CL
c L E >"
E m oin
UI 1 N
I
mm
Ir NI N m C
fQn LL 0
I Oy
d
N j N
0
U,
Z 07
th
i
O I O
i O
O m
O
r N
N
K¢
N
Z M
d
I @
N
Q
W Le
I
N
w
Y
OZ To
yd U
I I
i 01.010 } cO4 r UI Z TodmLLul
III
nl
0
i
c
c
m f -0{
p
I
N Tr1 y Y 0
Y a m U Q N v> O di C
yN
C -
CI QLL
I jI F
I
LL
j N T N
I INI } O ri KILL $ i
j II N
C7 c
N
a
m
eb
@ i
ylvl Td a0n 7K' LL$ O2 T0 C
0 y
V O
I C N C_
I
N
y I m Cm€ a
e3h Om r
Y
m
Y ZU W>
voi a T cc
o a
Y Op
mU
d1
mN) my Y
d KI LL
z N
0
t 7
N
q
m T ari 5, U Q
OZ o
I j F LL
r
N
Cy
Ol N
O 0
O' 0
d ii
N
mW
W
0 m
7
K'. T N mNn L
TIS
2 CL C:
1-
7Nm
1. f(
mPm=- VU
LLLLOIIi III
GdNI
O
m 06C 07mUdCC
DA
l
LSmO3l Td
C
Cp
O
l.' CLI T
am
OO
C
W 0
O
j
p
L"
p O m m W
Wp
7 S$ B O LL S m I cV,oi v ui tC
CITY OF PLYMOUTH
RESOLUTION NO. 99 -
APPROVING PLANS AND SPECIFICATIONS AND
ORDERING ADVERTISEMENT FOR BIDS
1999 SEAL COAT PROGRAM
WHEREAS, plans and specifications have been prepared by the City Engineer for the
maintenance of certain streets within the City by the installation of bituminous seal
coat, and said plans and specifications have been presented to the Council for approval;
NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF
THE CITY OF PLYMOUTH, MINNESOTA:
1. Such plans and specifications, a copy of which is on file in the City
Engineer's office and made a part hereof, are hereby approved.
2. The City Clerk shall prepare and cause to be inserted in the official
paper and in The Construction Bulletin an advertisement for bids upon
the making of such improvement under such approved plans and
specifications. The advertisement shall be published twice, shall specify
the work to be done, shall state that bids will be received by the City
Clerk until 10:00 a.m. on May 21, 1999 at which time they will be
publicly opened in the Council Chambers of the Plymouth City Center
building at 3400 Plymouth Boulevard, Plymouth, Minnesota, by the City
Engineer and that no bids will be considered unless sealed and filed with
the City Clerk and accompanied by a cash deposit, cashier's check, bid
bond or certified check payable to the City Clerk for five percent of the
amount of such bid.
Adopted by the City Council on April 20, 1999.
APPLBDSC 99.doc
6TIAYE
QIIIM!
WHAW
SHIM!
2MH
mMM!
tlT1ME
VMMC
MA&
I A0.M'm
1 •ITS .011
III 1111 m II_IIto I_IRill IIIIpIIitIIINN
V
IOm.Q
F3 a!n ts.shp
N 1999 seaboat p j-nshp
0NC1
City of W E Tex Sftd Nwm (100s)
1 ,1 Soolko.shp
Plymouth, Mmesota S /
C,7i 3.=
ine.shp
nawa.aaaa.a.aa.
Text 7
wW e .ian:.2 a El:
aYNmaw.Mayresmnw
REFERENCES
1. Pavement Rehabilitation — A guide for Minnesota Cities, A local Road Research
Board (LLRB) Research Implementation Project. Investigation No. 645, July 1989.
2. Service Lives and Costs of Local Highway Maintenance and Rehabilitation
Treatments — In Transportation Research Record 1102, TRB, National Research
Council, Washington D.C., 1986.
3. Asphalt Pavement Rehabilitation Techniques — A seminar presented by: MnDOT
Physical Research Section Office of Minnesota Road Research.
4. Economic Analysis of Effectiveness of Pavement Preventative Maintenance — In
Transportation Research Record 1442, TRB.
5. An Overview of Surface Rehabilitation Techniques for Asphalt Pavement Publication
No. FHWA — PD -92-008, February 1992, U.S. Dept. of Transportation, Federal
Highway Administration.
6. Preventative Maintenance of Asphalt Concrete Pavements — National Center for
Asphalt Technology January 1988.
7. Effects of Preventative Maintenance on Pavement Serviceability — 1992 New York
State Dept. of Transportation prepared for the Federal Highway Administration.
8. SHRP — LTPD Specific Pavement Studies: SHRP — P — 395, Strategic Highway
Research Program, National Research Council 1994.
9. Pavement Treatment Effectiveness, 1995 SPS — 3 and SPS — 4 site evaluations,
National Report. Federal Highway Administration.
N.\pw\Engincering\GENERALMSC\DANC\References_PvmtMan.doc
0
PAVEMENT
REHABILITATION
A Guide for Minnesota
Cities and Counties
Sponsored by the
LOCAL
LR ROAD
D
RESEARCH
B BOARD
LRRB INV. 645 - PAVEMENT REHABILITATION (July 26, 1989) Procedures for Rehabilitation C - 1
APPENDIX C PROCEDURES AVAILABLE FOR REHABILITATION
There are a variety of procedures available for rehabilitation. This section contains a description
of the more common rehabilitations. They are categorized by surface type and the category of
rehabilitation it fits in. This section does not attempt to provide specifications or design procedures
for any of the rehabilitations. Other resources, such as the Mn/DOT "Standard Specifications for
Construction" (Ref. 10), should be used for information regarding specifications or other details.
The rehabilitation procedures are presented in four general categories for the pavement types of
flexible and rigid. The four categories are:
ROUTINE MAINTENANCE which consists of those activities that are used to extend the life of
the pavement but do not improve the functionality or structural capacity of the pavement.
FUNCTIONAL IMPROVEMENTS which restore the pavement to a usable condition but are not
designed for definite improvements in structural capacity.
STRUCTURAL IMPROVEMENTS which are designed to improve the strength and therefore the
axle load capacity of the pavement.
RECONSTRUCTION which is required when it is determined that the in-place pavement can no
longer be economically improved by any of the other methods.
FLEXIBLE PAVEMENT REHABILITATIONS
ROUTINE MAINTENANCE
Surface Treatments:
Surface treatments are used when there is a need to improve the surface condition of the pavement
to correct the effects of weathering and traffic abrasion. It can also be used to restore a uniform
appearance of the pavement in areas of numerous patches. The most common form of surface
treatments in use today are:
A fog seal consists of a thin coating of liquid asphalt applied to the pavement, usually at arateof0.05 gallons per square yard. The coating usually consists of a dilute liquid asphalt
emulsion, a coal tar emulsion or a proprietary material. The primary function of a fog
seal is to retard raveling. The fog seal will help the pavement retain the fine aggregate
matrix for several years. If left untreated, a pavement will ravel until the coarse aggregate
is left protruding from the surface of the mix. Fog seals should not be used on surfaces
where tire friction is critical since the treatment can cause slippery surfaces when wet.
A fog seal is expected to provide one to three years of protection for an asphalt surface. The
life expected depends on the pavement condition and traffic.
Seal Coat:
A seal coat consists of a layer of a bitumen placed on the pavement which is then covered
by an aggregate. The bitumen is usually a liquid asphalt. The aggregate cover can consist
of a variety of materials such as sand, uniform sized small stone (pea rock or "buckshot")
or crushed stone commonly called chips. A graded fine aggregate also has been used.
A seal coat has been used for a wide variety of maintenance needs, sometimes in situations
of limited benefit. The main reason to use a seal coat is to protect an asphalt su lf ,,;e
against the forces of weathering and traffic abrasion. It does not strengthen the pavement
C - 2 Procedures for Rehabilitation LRRB INV. 645 - PAVEMENT REHABILITATION (July 26, 1989)
and can not be counted on to waterproof the pavement. A seal coat should be applied only
when a pavement needs a surface treatment and not when it needs a more substantial
improvement such as a structural overlay. Seal coats can be applied in certain cases to
improve the frictional characteristics of the pavement surface. A seal coat should be applied
when one-fourth to one-third of the diameter of the course aggregate is protruding from the
surface.
Seal coats are very susceptible to the quality of workmanship and to weather conditions
during placement. If poorly constructed, the bitumen may not retain the cover aggregate.
Even in a good job, there will be some loose aggregate which is only partially coated. The
most common problem with the loose aggregate is chipped head lights or windshields of
passing vehicles. In areas with pedestrian traffic this loose aggregate and excess asphalt can
be tracked into buildings. If the aggregate loss is severe, the surface may need to be seal
coated again. This is important because a seal coat that has lost its cover aggregates is
potentially unsafe. The surface will become slippery, particularly when wet.
Sealats will last 5 to 8 years when they are applied successfully. Life history of seal coats
has not been documented in any of the literature evaluated. If data regarding the life of
a seal coat were available, it may look like the following graph: "s
Figure CA The Life of a Seal Coat
90
0
TRANSPORTATION RESEARCH RECORD 1397
Service Lives and Costs of Local
Highway Maintenance and
Rehabilitation Treatments
JOHN COLLURA, GARY SPRING, AND KENNETH B. BLACK
Reliable estimates of the service life and cost of typical mainte-
nance and rehabilitation (M&R) treatments are very important
in the implementation of pavement management systems. The
primary objective of this project was twofold: (a) to develop and
test a survey questionnaire that may be used to obtain reliable
estimates of service lives and costs of maintenance and rehabil-
itation treatments commonly used on local roads in Massachusetts
and other parts of New England, and (b) to use the survey ques-
tionnaire to estimate the service lives and costs of such treatments
in Massachusetts. Sixty-eight cities and towns in Massachusetts
were surveyed. The data were analyzed to estimate the service
life and cost of thin overlays, chip seals, and sand seals; they
were also used as it basis for developing performance curves.
Capital available for expenditures on local highway improve-
ment projects has steadily decreased over the past decade. as
the highway infrastructure continues to age (1). Conse-
quently, emphasis has been placed on maintaining that infra-
structure. Yet more than 40 percent of U.S. highways may
he classified as being in fair to poor condition (2). This in-
dicates a need to allocate limited resources for maintenance
and rehabilitation (M&R) more efficiently. especially for small
cities and towns that constitute a significant proportion of the
Wial-Rave road mil`gJt`the UnitedStatgs___,
High-quality maintenance is an important determinant of
pavement performance; it can slow the rate of pavement de-
terioration due to loads. Many small city and town agencies
take a "worst first" approach to their maintenance activities,
which often is not cost-effective. Deferred maintenance allows 1
the severity of defects to worsen. Continued deferral of M&R
actions can shorten the time between construction and re-
construction and increase the cost of reconstruction by as
much as four to five times, thus significantly increasing the
life -cycle costs of a pavement (3).
Malnte–nanZe-plansplan's-cc6sisTaf-determining not only when
an improvement should be made but also what type should
be used. More effective decisions about when and which treat-
ment should be applied (a variety of alternative treatments
may be used for different types and levels of pavement dis-
tress) require good estimates of pavement service lives and
costs. These estimates may be used for various activities
4-7):
J. Collura, K. B. Black. Department of Civil Engineering, University
of Massachusetts, Amherst. Mass. 01003. G. Spring, North Carolina
A&T State University. Greensboro, N.C. 27411.
Estimating and allocating available funds,
Identifying cost-effective solutions.
Anticipating when necessary expenditures will recur, and
Justifying work plans to elected officials.
State and local pavement maintenance records are not typ-
ically well kept (8), thus, expected life and cost information
is not generally readily available. The best life expectancy
information appears to be in the heads (and archaic records)
of experienced highway superintendents who have seen many
cycles of maintenance activities (4,9). This unrecorded infor-
mation is, however, being lost as these individuals retire.
These data would be in invaluable aid to many local highway
superintendents in devising maintenance work plans. With
regard to the pavement management needs of small cities and
towns, FHWA's Rural Technical Assistance Program over
the past few years has focused on training and pavement
design (10). Little if any effort has been made to examine the
life -cycle costs of maintenance options typically used by small
cities and towns, such as thin overlays, seal coats, slurry seals,
and surface treatments.
Several studies have been conducted in recent years to as-
certain some usable values that could be used to make better
decisions about low-cost pavement maintenance activities. An
Ontario survey examined average service lives of maintenance
treatments that included crack seals, chip seals, and thin
overlays (11). An Indiana survey of 33 superintendents and
highway foremen examined minimum, average, and maxi-
mum service lives for routine maintenance activities on road-
ways in poor, fair, and good condition (4).
Many other factors, however, affect pavement life (12).
Neither of the studies in Indiana or Ontario included in its
analysis many of these important factors. A New Hampshire
survey was designed to include present pavement condition,
daily truck volumes, drainage, and pavement structures as
variables affecting pavement life (13). The survey was never
carried out, presumably because the questionnaire was too
long. Estimates of the lives and costs of maintenance treat-
ments in the New England region considering these other
variables would be very useful.
PROJECT OBJECTIVE
The objective of this project was twofold: (a) to develop and
test a survey questionnaire to collect service life and cost data
Present Worth
Present worth Is an economic method that Involves the
conversion of all future values and expenses to a base in
today's costs.
Initial Cost
Future Cost
Annual Cost
0 1 2 3 4 5 6 7 8
Present Worth Example #1
C0
VC0
U
Year0: Overlay with 1-1/2" HMA ($23,000)
Year 36: Crack fill with AC -3 ($600)
Year 7: Seal Coat ($7,000)
Year 14: Seal Coat ($7,000)
41 2 34 $ 4 7 9 a loll 1113 14 to 11 17 to 19 2a 21 222224
Age
Present Worth Example #2
Year 0: Overlay with 1-1/2" HMA ($23,000)
Year 12: Overlay with 1-112" HMA ($23,000)
Cc
cCU
Age
Present Worth
tnalsl Celt
Future Cost
Annual C*M
V V V VV
0 1 2 3 4 5 6 7 8
tuatal Cost
Future Cost
Future Cost
0 1 2 3 4 5 6 7 8
Present Worth Example
1-1/2"O.L PW"523,000+(P/F,4%,3)(P1&4%,4xA)+(PIF,4%,7xF)+(P/F,4%,12xF)
i "
523,000+(0.5590)(3.5299x5500)+(0.7599x7,000)+(0.5245x57,000)
23.000 . $1.935 ++ 55,319 + $4,372
S34 527
Seal Coat Sea] Coat
7,000 $7,000
ACJ Crack Filling
goo $500 $500 SM
0 1 2 3 4 5 6 7 8 9 1011 12
Present Worth Example
1-1/2" 0.1- PW -$23,000+(P/A,4%.12xF) 1-112" O.L..
23,050 $23,000
23.000 + (0.5245x$23,000)
23,000 +$14,355
i "337144
0 1 2 3 4 5 6 7 8 9 1011 12
0
TRANSPORTATION RESEARCH RECORD / ad 2
Economic Analysis of Effectiveness of
Pavement Preventive Maintenance
ABDULLAH I. AL-MANSOUR AND KUMARES C. SINHA
Pavement maintenance can be categorized into two main categories:
corrective maintenance and preventive maintenance. The current prac-
tices of most highway authorities concentrate on the first category,
with minor attention given to preventive maintenance. The main rea-
son for this is the shortage of available funds, which directs some
decision makers toward putting the limited funds on corrective mea-
sures to satisfy road users, leaving nothing or, at most, negligible
portions for preventive maintenance. This situation will continue un-
less studies show the economic benefits of preventive maintenance.
An evaluation of two pavement preventive maintenance techniques,
namely, chip seal and sand seal coating, is described. The evaluation
process consists of three basic steps. First a data base that included
all relevant data on pavement sections was developed. Second a set
of models describing pavement deterioration, maintenance costs, and
user costs was developed. Finally a comprehensive life cycle analysis
was conducted; this included the costs of all items associated with
different types and timings of maintenance strategies.
When pavement condition deteriorates below a prescribed mini-
mum level reconstruction or resurfacing activity must be per-
formed. Basic routine maintenance, such as patching, crack seal-
ing, and basic shoulder maintenance activities, tends to slow down
the pavement deterioration process, and thus resurfacing or con-
struction can be deferred. However as the pavement ages and its
condition deteriorates the cost of basic routine maintenance and
the associated user costs increase. Often periodic pavement main-
tenance such as seal coating is performed to hold the pavement
condition above the minimum acceptable level.
Seal coat treatment is a broad term embracing several types of
asphalt -aggregate applications placed on any kind of roadway sur-
face. It includes chip seals, sand seals, slurry seals, and fog seals.
The most common types, however, are chip and sand seals. Chip
sealing involves coating the full width of the roadway section with
hot bituminous materials; this is followed by application of a
coarse aggregate cover. In sand sealing the cover aggregate is sand
rather than coarse aggregate.
The objective of the study described here was to develop an
algorithm for evaluating the cost-effectiveness of seal coating ac-
tivities (chip and sand seals). The algorithm that was developed
focuses on the identification of the optimal timing of application
of seal coats. This was achieved by using life cycle cost analysis
to evaluate the effectiveness of a variety of maintenance strategies
by using chip and sand seals.
To accomplish this objective, a data base was developed (1).
The data base included information on pavement characteristics,
pavement routine maintenance and periodic maintenance history,
traffic, and pavement performance. These data elements were ex -
A. I. Al -Mansour, Civil Engineering Department, College of Engineering,
King Saud University, P.O. Box 300, Riyadh, Saudi Arabia. K. C. Sinha,
Department of Civil Engineering, Purdue University, West Lafayette, Ind.
47907.
AD
tracted from the Indiana Department of Transportation (INDOT)
data bases. The data were collected over the period from 1984 to
1987. The appropriate data were collected on the basis of contract
sections. A contract section is that portion of a highway pavement
that is contracted out to one contractor for a specific activity such
as resurfacing. Pavement contract sections within 12 of the 37
INDOT subdistricts were included. A stratified sampling scheme
was used to select the 12 subdistricts. Four of these subdistricts
were located in the northern region of the state, and the other
eight subdistricts were located in the southern region of the state.
PROBLEM FORMULATION
As the pavement section gets old surface roughness increases.
User costs as well as basic routine maintenance costs also in-
crease. If at a given point in time a decision is made to seal coat
the pavement section, a certain amount of capital is then invested.
Seal coating reduces the basic routine maintenance requirements.
Because of the resulting improvement in pavement condition, user
costs are expected to decline. In addition the service life of the
pavement is extended. The main issue here is whether the benefits
accrued in terms of reduced basic routine maintenance costs, re-
duced user costs, and opportunity costs gained because of the
deferment of resurfacing equate or exceed the cost of the invest-
ment in seal coating. If the savings from seal coating are greater
than the investment, the next issues are when is the most econom-
ical time to perform seal coating and how many seal coating ac-
tivities should be performed during the pavement life cycle before
the gain from seal coating becomes less than its cost. Figure 1
illustrates this concept. If the seal coating timing is delayed for a
certain period of time, say from t(sl) to t(s2), the pavement con-
dition is expected to be worse at t(s2) than at t(sl). Hence the
cost of seal coating at a later date would be higher. The benefits
from seal coating acquired from reductions in basic routine main-
tenance and user costs could be less than those from seal coating
at the previous time, but there are gains in the added service life.
To determine the best seal coating strategy, the costs and benefits
need to be discounted to a common base for comparison.
MATHEMATICAL FORMULATION OF LIFE
CYCLE COST ALGORITHM
The total life cycle costs, as used in the present study, consist of
resurfacing or reconstruction cost, basic roadway and shoulder
routine maintenance costs, seal coating costs, and user costs. The
resurfacing cost was considered to be a single payment made at
D
aAn overview of
US. Department
of Transport mm SURFACE REHABILITATION TECHNIQUESFtderalHighway
Administration
FOR ASPHALT PAVEMENTS
Report No. FHWA-PD-92-008
February 1992
TABLE 3. QUANTITIES OF ASPHALT AND AGGREGATE FOR SINGLE CHIP SEAL
APPLICATION
Nominal Size
mm
of Aggregate
in)
Quantity of
Aggregate
k m (lb d2)
Quantity of
Emulsion
1/M2 ( al d2)
19-9.5 3/4-3/8) 22-27 40-50 1.8-2.3 0.4-0.5
12.5-4.75 1/2- No. 4 14-16 25-30 1.4-2.0 0.30-0.45
9.5-2.36 3/8- No. 8 11-14 20-25 0.9-1.6 0.20-0.35
4.75-1.18 No.4- No. 16) 8-11 15-20) 0.7-0.9 (0.15-0.20)
Notes: (1) The asphalt application rates in the above table are for
emulsions. These rates may vary if other asphalt types (i.e., asphalt or
cutback) are used; (2) The lower binder rates should be used for aggregate
having gradations on the fine side of the specified limits; (3) Aggregate and
binder rates should be adjusted according to the local experience and existing
condition of the pavement.
There are several methods for designing multiple chip seals, including methods by the
Asphalt Emulsion Manufacturers Association and Asphalt Institute. The Texas
Transportation Institute's research report 448-11F also discusses design and
construction of multiple seal coats.
Traffic Control. The road may be opened to traffic after rolling is completed; however,
traffic speed on the newly placed surface should be limited to about
20 mph for a period of 2 hours (1 hour for asphalt cement in cold weather; 3 or more
hours for emulsions in humid weather) [9]. On high volume roads, slow moving
controlled traffic may be required for longer periods or alternatively additives can be
used to decrease the curing time.
Cost: Chip seals are one of the most economical surface rehabilitation techniques,
l
considering their service life versus cost. Single application chip seals cost more than
fog or sand seals but are generally less expensive than slurry seals. A 1988 survey by
the American Association of State Highway and Transportation Officials (AASHTO)
indicates an average price of $0.90/m2 ($0.75/yd2) for a single chip seal application K%
10]. Double chip seals are about 11h times the cost of a single chip seal [2].
i
Performance: Chip seals have been used on highways with traffic volumes in excess
of 5,000 vehicles per day with a performance life of about 4 to 7 years. A Texas
report indicates the average life of chip seals in Texas as 6 to 7 years for traffic
volumes as high as 4,000 vehicles per day per lane [9]. Washington State DOT
12
L
PREVENTIVE MAINTENANCE OF ASPHALT CONCRETE PAVEMENTS (g)
by
E. Ray Brown
National Center for Asphalt Technology
NCAT Report No. 88-1
The contents of this report reflect the views of the authors who are solely responsible for the
facts and the accuracy of the data presented herein. The contents do not necessarily reflect the
official views and policies of the National Center for Asphalt Technology of Auburn University.
This report does not constitute a standard, specification, or regulation."
into windshields causing damage.
N
Good design and construction
techniques will minimize the loss of cover aggregate.
For best performance, construction should take place in warm
weather, at least u50-60 degrees Fahrenheit. When asphalt cement is
used, the aggregate must be placed immediately after the asphalt is
placed and the surface must be rolled as soon as possible. Steel
wheel rollers are sometimes used, but they tend to break the aggregate
and bridge over low spots. A rubber tire roller is desirable. The
aggregate is often heated when asphalt cement is used.
The aggregate used in surface treatments must be clean to insure
good bond between the asphalt and aggregate. The use of dirty
aggregates will result in loss of aggregate and, hence, unsatisfactory
performance.
Performance data from a number of Air Force Bases has shown that
surface treatments typically last for 3-6 years depending on quality
and environmental conditions (2). The cost for surface treatments
based on 1985 data varies from $1.00 to $3.00 per square yard
A
depending on location and other factors. -
Crack Sealing
When cracks occur in asphalt pavements, these cracks must be
sealed to prevent water infiltration and loss of load -carrying
capacity. A number of materials are available for sealing cracks.
These materials include cutback asphalt, emulsified asphalt, joint
sealing materials, and proprietary materials. on occasions, large
cracks are sealed with sand -asphalt mixtures.
Small cracks (less than 1/.4 inch) are difficult to seal. If there
MN DEPT OF TRANSPORTATION
933 1992
Mah, KHahn. Kenneth C Ell
011111 IIIIIIIIIIIIIIIIIIIIIIIII« IIIIIIIIIIIIIIIIIIIII
3 0314 00009 7609
rB92-185180
I.
Effects of Preventive Maintenance on Pavement Serviceability
New York State Dept. of Transportation, Albany
Prepared for:
Federal Highway Administration, Albany, NY
Mar 92
TE IddCl p
250 fti himuft 3w IceH33
199292 sk
Results
D. Surface Treatments
25
By 1985 almost three-quarters of these treatments exhibited return or redevelop-
ment of significant levels of distress. On the 19 surviving sections, the man
distress ratios were 1.2+ on composite pavements and 0.9 on ACC pavements (1.0
on pavements with AADTs leas than 1000 and 0.9 on those greater
than 1000). The three failed sections survived an average of only 2 years before
requiring major maintenance (armor coating). The eight survivors on ACC
pavements having AADTs less than 1000 required five applications of localised
patching, while the other nine survivors on ACC pavements with AADTs over 1000
required eight applications of localized patching and two of grader patching, for
a tote -1 of 11+ times as such maintenance (by actual measure of areas treated).
The two surface -treatment sections on composite pavements had AADTs of 1400; both
survived but required extensive crack sealing within 4 years of original
treatment. The distress ratio just before crack sealing was 1.3+.
Based on data collected to that point, including appearance and both qualitative
and quantitative conditions of the surface treatments, average service -life was
determined with respect to AADT -- a measure of level -of -service. Average
service -life of surface treatments with AADTs less than 1000 was estimated at 4
years or more, and for AADTs greater,than 1000 as less than 3 years.
Analysis of data from surface treatment sections collected through 1988 did not
significantly change these service -life estimates. When BEV distributions
analysis was applied, data from all thicknesses of ACC pavement and all widths
of the composites were combined because of the small sample sizes involved.
Also, because no significant influence could be attributed to the other
covariates JCP(i) and AADTJ they were not considered.
rAl 22 surface treatment sections had failed (reached their appropriate trigger \
distress levels) within 8 years. Their BEV distribution analysis (Fig. 9)
l resulted in a median service -life of 3.7 years -- i.e., half the treatments can
be expected to fail before the fourth year. This result (although a little
shorter) compares well with the earlier estimates. In the remainder of this
study surface -treatment service -life will be considered as 3 years.
Median annual cost per lane -mile was determined and is summarized in Table 6, and
percent improvement attributable to the surface treatment was also calculated
Table 7). Both median annual cost per lane -mile and percent improvement were
found by the same procedures used for armor coats.
Advantages of surface treatments are 1) they prevent subgrade deterioration by
sealing out water, 2) they increase pavement friction number, 3) they improve
ride, and 4) slight reduction in routine maintenance can be expected.
Limitations on their use are 1) they should not be the sole treatment when the
pavement is distorted because of its lack of thickness, and 2) as now construct -
ad. they normally should not be used in New York where AADTs are greater than
1000.--
SHRP-P-395
SHRP-LTPP Specific
Pavement Studies:
Five -Year Report
Amir N. Hanna
Transportation Research Board
With contributions by
Shiraz D. Tayabji
Transportation Technologies USA, Inc.
and
John S. Miller
PCS/Law Engineering
Strategic Highway Research Program
National Research Council
Washington, DC 1994
sections at each site. Table 3 lists the experimental factors and the pavement structures that
must be constructed at each site. The experiment includes 192 test sections located at
16 sites. Four sites are to be located in each of the four climatic regions.
A supplementary experiment, designated SPS -2A, addresses undoweled plain concrete
pavements with skewed joints. This experiment requires that all test sections be constructed
with a variable 12 -15 -13 -14 -foot joint spacing and includes the same factor levels for
drainage, base types, concrete thickness, and lane width covered in the main experiment but
only one level of concrete flexural strength (550 psi). Twelve different pavement structures
are required to address these factors. Six of these sections are to be constructed at one test
site, with the complementary six sections to be constructed at another site. Table 4 lists the
pavement structures that may be constructed at each site in addition to those sections required
for the primary experiment.
Another supplementary experiment, designated SPS -2B, addresses jointed reinforced concrete
pavements. This experiment requires that all test sections be constructed with doweled joints
at 30 -foot spacing. It includes the same factor levels for drainage, concrete thickness,
concrete flexural strength, and lane width covered in the main experiment but only one level
of base type (dense -graded untreated aggregate). Sixteen different pavement structures are
required to address these factors. Eight of these sections are to be constructed at one test
site, with the complementary eight sections to be constructed at another site. Table 5 lists
the pavement structures that may be constructed at each site in addition to those sections
required for the primary experiment.
A test site for the study of structural factors for rigid pavements must include at least the
12 test sections required for the primary experiment on doweled jointed plain concrete
pavements. However, the test site may also include the six test sections required for the
study of jointed plain concrete pavements with skewed joints and/or the eight test sections
required for the study of jointed reinforced concrete pavements. Therefore, a test site may
include 12, 18, 20, or 26 test sections.
Preventive Maintenance Effectiveness of Flexible Pavements
The experiment on preventive maintenance effectiveness of flexible pavements (SPS -3)
examines the effects of climatic region, subgrade soil (fine and coarse grained), pavement
condition (good, fair, and poor), and traffic rate and structural capacity (as covariants) on
pavement sections incorporating different preventive maintenance treatments. These
maintenance treatments include crack sealing, chip seals, slurry seals, and overlays.
For project classification purposes, traffic loading level in the study lane is classified as low
85,000 ESAL/year) or high (> 85,000 ESAL/year). Pavement structural capacity is
classified in two levels depending on the ratio of the structural number for the existing
pavement to that of the pavement designed for the estimated traffic rate. The structural
capacity is classified as high if the structural number ratio is equal to or greater than 1.0 and
is classified as low if the ratio is less than 1.0.
16
TRAN000 1 ts
O
Pavement Treatment Effectiveness,
1995 SPS-3 and SPS-4 Site
Evaluations, National Report
PUBLICATION NO. FHWA-RD-96-208
TE
251.5
A67
1997
113
U.S. Department of Transportation
Federal Highway Administration
Research and Development
Turner-Fairbank Highway Research Center
6300 Georgetown Pike
McLean, VA 22101-2296
MAY 1997
PROPERTY OF
MN/DOT LIBRARY
Minnesota Department
Of Transportation
Technical Report Documentation Page
1. Report No. 2. Government Accession No. 3. Recipient's Catalog No.
FHWA-RD-96-208
4. Title and Subtitle 5. Report Date
May 1997
6. Performing Organization CodePAVEMENTTREATMENTEFFECTIVENESS, 1995 SPS -3 and SPS -4
SITE EVALUATIONS, NATIONAL REPORT
7. Author(s) 8. Performing Organization Report No.
D.A. Morian, J.A. Epps, S.D. Gibson
9. Performing Organization Name and Address 10. Work Unit No. (TRAIS)
3C6A
11. Contract or Grant No. Nichols Consulting Engineers, Chtd.
Reno, NV 89509 DTFH61-93-C-00060
12. Sponsoring Agency Name and Address 13. Type of Report and Period Covered
Office of Engineering Research and Development National Report
Federal Highway Administration May 1995 -September 1996
6300 Georgetown Pike
McLean, VA 22101-2296
14. Sponsoring Agency Code
HNR-30
15. Supplementary Notes
Contracting Officer's Technical Representative (COTR) - William Y. Bellinger, HNR-30
16. Abstract
This report presents an evaluation of the performance of SHRP SPS -3 and SPS -4 experiment sites based on field
reviews after 5 years of performance. Condition evaluation of the sections and Expert Task Group performance
estimates are the basis for treatment assessments.
17. Key Words 18. Distribution Statement
Preventive maintenance, crack seal, slurry seal, chip No restrictions. This document is available to the
seal, thin hot -mix overlay public from the National Technical Information Service,
Springfield, VA 22161.
19. Security Classif. (of this report) 20. Security Classif. (of this page) 21. No. of Pages 22. Price
Unclassified Unclassified 85
Form DOT F 1700.7 Reproduction of completed page authonzed
BACKGROUND
Study Objectives
Preventive pavement maintenance treatments selected for study under SHRP project H-101
were placed under the LTPP program as specific pavement studies (SPS) -SPS -3 for flexible
pavements and SPS -4 for portland cement concrete surfaced pavements (PCCP). The purpose
of the research experiments were as follows:
Define the most effective timing for the application of various treatments.
Evaluate the effectiveness of treatments in prolonging the life of the pavement.
Share information and experience among highway agencies and industry.(")
Preventive Pavement Maintenance Treatments
The flexible pavement preventive maintenance treatments studied included:
Crack sealing.
Slurry seal.
Chip seal.
Thin hot -mix asphalt overlay.
The portland cement concrete surfaced pavement preventive maintenance treatments studied
included:
Joint/crack sealing.
Undersealing.
These preventive pavement maintenance treatments were selected to represent the most
commonly used techniques and the techniques most likely to be cost-effective.
Limitations of the Report
The information presented in this report is based on the collective opinions of four regional
Expert Task Groups (ETG) composed of State, industry, and academic representatives. As a
result, the findings of this report are subjective in nature and should not be construed as
otherwise. In certain areas, it has been necessary for the project study team to supplement
these data with engineering judgment.
The number of sites physically reviewed in the field was limited by the logistics of the trip
length and travel time required to visit the 57 SPS -3 and 8 SPS -4 sites reviewed. Of the
original 81 SPS -3 sites constructed, some 55 test sections at 19 sites now have some or all of
the test sections out of service (appendix A).
K
4
N
O
ro
U
O
c+
t
a
U
4
tyl
rq
w
The wet -freeze climate, again, is most severe in terms of the benefits provided to the pavement
by a treatment. Only marginal benefit is provided in this climate for pavements with control
sections varying from good to poor conditions (figure 9).
Slurry seal performance in the wet -no freeze and dry -freeze regions is quite similar (figure 9).
In these environmental regions for pavements with control sections now in poor condition, the
test section condition remains fair. Those pavements with control sections in fair condition
remain slightly better than fair. Pavements with control sections in good condition after 5
years have received little benefit from the treatment application.
In summary, there is a wide variation in the benefits derived in the four climatic zones. These
trends suggest selective application of the slurry seal treatment, depending on the local
environment and pavement conditions.
Performance Life
Figure 10 provides the performance life estimates for the slurry seal treatment. Slurry seals
placed on pavement sections in good condition are expected to last from 7 years in the Western
region to around 10 years in the other regions. Considerable variation is present in the
estimates of performance life when placed on fair condition pavement sections. Note that only
eight sections with fair condition pavements were reviewed, with only one in the Southern
region and two each in the North Atlantic and North Central regions. Excluding the stellar
estimate for the single Southern region site, the slurry seal when placed on fair condition
pavements is expected to perform for 6 to 8 years. When placed on pavement sections in poor
condition, the slurry seal treatment is estimated to perform for 7 to 8 years.
Chip Seal Treatment
Results of Reviews
Figures 11 and 12 present ETG evaluation data for chip seal treatments in terms of initial
condition, climatic region, and predicted performance life. The chip seal treatment performed
well throughout all of the environmental regions of the country. In the wet -no freeze region,
performance was quite good. In the dry -no freeze and dry -freeze regions, chip seals consis-
tently performed well. In the wet -freeze region, chip seals performed well on good and fair
pavements.
As discussed in the section on construction lessons, some application problems were encoun-
tered in the Western and North Atlantic LTPP Regions as a result of excessive hauling and
storing of emulsions. Snowplow damage was observed at some sites in areas where plowing is
common.
In the Southern region, two site observations of special note were forthcoming. First, near
Freer, TX, a severely fatigue -cracked test section was successfully held together with a chip
seal. Distress had not developed after 5 years. This lends itself to an observation that in
23
C"""""IIIIIIIIIIIIIIIIIIIIIIIIIII
warmer climates, chip seals can be effective in reducing the further development of fatigue
cracking. Second, at a sight near Colorado City, TX, it was noted that a deteriorating open -
graded friction course was maintained by the application of a chip seal. In this case, loss of
the open -graded friction course was halted. Both of these observations identify further benefits
of chip seal applications.
The chip seal treatment was observed to have accelerated stripping of pavements in the dry -
freeze, wet -no freeze, and dry -no freeze climates. This has been observed at six sites and
confirmed at two sites in Arizona by testing. It is likely that this moisture -related phenomenon
will occur in the wet -freeze region as well, if stripping potential materials are present. The
section discussing moisture sensitivity addresses this phenomenon in more detail.
Effect of Initial Pavement Condition
Figure 11 reflects chip seal performance by pavement condition level prior to applying the
treatments. The application of chip seals resulted in average performance ratings across all
pavement conditions that were better than the associated control sections. Benefits are evident
for pavements in nearly all conditions and regions.
Effect of Climatic Region
As figure 11 shows, once again, the freeze environments have a more severe effect on the
pavement section performance, with the wet -freeze climate being the most severe. In the wet -
freeze environment, pavements with control sections in fair and poor condition remain slightly
better than the control sections. In the dry -freeze region, slightly greater benefit is obtained.
Pavements with fair condition control sections remain in good condition, and those with
controls in poor condition remain in fair condition.
In the wet -no freeze climate, the benefit to the pavement appears to increase as pavement
condition gets worse (figure 12). This trend is based on site observations and demonstrates
some inconsistency in the ETG ratings and that distress has not become apparent at any
condition level in this climate. Likewise, in the dry -no freeze climates, the benefit of chip
seals is good for fair and poor condition pavements (figure 12). In the dry -freeze environ-
ment, there is significant benefit to pavements in the poor and fair conditions (figure 12). The
benefits of the chip seal treatment are certainly greatest in the no -freeze environments, but can
also be seen in the freeze environments.
Per Life
Figure 13 provides the performance life estimates for the chip seal treatment. It can be seen
that the estimates decrease with decreasing initial pavement condition. The outstanding
exception to this is the performance estimate for the chip seal treatment in the Southern region.
Note that a limited number of sites in the North Atlantic region are represented.
27
Performance expectations for the chip seal when applied to good pavement sections are 9 to 10
years. For pavement sections in fair condition, the performance expectations are 8 to 9 years.
For pavement sections in poor condition, performance expectations are from 6 to 8 years. As
previously stated, the Southern region represents an exception. At all levels of pavement
condition, the Southern region expectations are highest (figure 13).
Thin Hot -Mix Overlay Treatment
Results of Reviews
Figures 14, 15, and 16 present ETG evaluation data for thin hot -mix overlay treatments in
terms of initial condition, climatic region, and predicted performance life. The thin overlay
sections were considered to have performed well by all the regional groups. Although there
were specific sections that provided performance anomalies, the thin overlays were reported as
improving ride quality, reducing rutting, and often reducing the severity of reflective cracking.
Effect of Initial Pavement Condition
The good performance of the thin overlays across all pavement condition levels is shown in
figure 14. In all cases, the average section condition is significantly better than the associated
control sections, indicating a benefit from the treatment. Note that there were no fair
condition pavements reviewed in the Southern region with thin overlays.
Effect of Climatic Region
Examining the ETG ratings for the thin overlay treatment, the environmental trends previously
discussed hold true. As shown in figure 15, the benefit of the overlays compared with the
control sections is evident. In the freeze environments, pavements with control sections in
poor condition have remained in fair condition. Similarly, pavements with control sections in
fair condition remain in good condition; those with a good control section have performed only
slightly better than the controls.
In the no -freeze environments, even greater benefit is evident. After 5 years, the sections with
control sections in fair and poor condition remain in good condition. At the same time, the
sections with good control condition remain very good.
These trends clearly show the benefits of the thin overlay after 5 years of performance with
respect to pavement condition level. The benefit to poor condition pavements in the no -freeze
climates is almost two times the benefit received in the freeze climates.
Per Life
Figure 16 shows the performance life estimates for the thin overlay treatment. Only a slight
difference is seen between estimates for the treatment placed on good and poor sections.
Estimates for sections placed on fair pavements are somewhat lower.
28
SUMMARY
SPS -3 Experiment
The observations presented in this report summarize the performance of the 57 SPS -3 and 8
SPS -4 test sections reviewed during 1995 by the Highway Operations ETG. Observations
after 5 years have provided some information about the effect of the four preventive mainte-
nance treatments being studied and an estimate of their expected performance lives.
The materials and construction specifications used in placing the SPS -3 sections have resulted
in better maintenance treatment performance than is normally achieved using existing
practices. When the pavement performance of the standard treatments was compared with
those of the supplemental sections after 5 years, the performance was found to be similar. On
average, the SHRP sections performed as well as the supplemental sections, many of which
cost more than the standard sections. Since the usual expectations of flexible pavement
performance fall in the 6- to 10 -year range, and since the majority of the test sections have not
reached the end of their performance life, further evaluation of these test sections appears
warranted. It is recommended that further assessment of the test sections be made at 7 and 9
years after placement. This will ensure that information is gathered as the sections near or
reach the end of their performance lives.
SPS4 Experiment
More time is required to obtain meaningful results from the SPS -4 sections. To date, sealed
joints have incurred less distress than unsealed joints, and supplemental sections of diamond
grinding, load transfer, and pavement edge drains appear to be helpful in maintaining good
pavement performance.
41
Agenda Number:,
TO: Dwight Johnson, City Manager
FROM: Laurie Ahrens, City Clerk
SUBJECT: Consider Revision to City Council June Meeting Schedule
DATE: April 13, 1999, for City Council Meeting of April 20, 1999
1. ACTION REQUESTED: Consider whether to revise the City Council Meeting Schedule
for June 1999. If the Council wishes to amend the schedule, the attached resolution is
recommended which would change the regular meeting from June 15 to June 22.
2. BACKGROUND: Mayor Tierney has requested that the City Council discuss whether to
revise the regular meeting schedule for June. Regular Council meetings are currently
scheduled on June 1 and June 15. The League of Minnesota Cities Annual Conference is
scheduled from June 15-18 in Rochester, Minnesota. If several Council members intend to
attend the conference on Tuesday, it may be necessary to amend the Council meeting
schedule.
Attached is a calendar indicating the official meetings in June. The regular Council meeting
could easily be moved from June 15 to June 22 if it is done early to accommodate public
hearing schedules.
CITY OF PLYMOUTH
RESOLUTION 99 -
REVISING REGULAR COUNCIL MEETING SCHEDULE FOR JUNE
WHEREAS, the City Council has established a Regular Council Meeting on June 15, 1999; and
WHEREAS, the League of Minnesota Cities Annual Conference is scheduled from June 15
through 18 in Rochester, Minnesota and Council members may wish to attend this conference.
NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Plymouth,
Minnesota, that the regular City Council meeting schedule is revised to move the meeting of
June 15 to June 22, 1999.
Adopted by the Plymouth City Council on April 20, 1999.
aN
ON
04A
g
C14
A00
zk§
k) 2
k§) 2)]
a(]
C'n
LU • k
72cn
20 }
7 80 2 wo
a
CnCN°
Qu k2
Z Z
00
e/|
001 Ei
E
2, X72
00
C14
2
Agenda Number: 9, --5
TO: Dwight Johnson, City Manager
FROM: Laurie Ahrens, City Clerkl,-
SUBJECT: Process for Declaring Vacancy and Appointing a Councilmember
DATE: April 16, 1999, for City Council meeting of April 20, 1999
Ward 3 Councilmember Saundra Spigner has been appointed by the Governor as a
Commissioner on the Metropolitan Council. The following information is being provided on
the process and options for filling the anticipated vacancy on the City Council. The Ward 3
term of office expires December 31, 2000.
A vacancy on the City Council is filled by appointment. It is not an option to hold a special
election to fill a Council vacancy. The Plymouth City Charter Section 2.07 provides:
A vacancy in an elective office exists for the following reasons:
a) failure of a person elected to an office to qualify on or before the date of the second regular
meeting of the council in the year subsequent to the election;
b) death of the officer;
c) resignation of the officer;
d) the officer ceasing to be a resident of the city or of the ward from which elected;
e) continuous absence of the officer from the city for more than 90 days;
f) conviction of the officer of a felony either before or after qualification for office;
g) failure of the officer without good cause to perform the duties of office for a period of three
consecutive months;
h) removal of the officer from office; or
i) a reason specified by law.
When a vacancy occurs for a reason specified, the council shall, at its next regular meeting, by a
resolution stating its findings, declare the vacancy to exist. When a vacancy exists, the council must
forthwith appoint an eligible person to fill the vacancy until the next regular municipal election when the
office is filled for the unexpired term. If the Council does not appoint an eligible person within 60 days
after the vacancy is declared, the Mayor shall appoint an eligible person to fill the vacancy on or before
the next regular council meeting. If a vacancy occurs and exists in an elective office after the last day for
filing affidavits of candidacy for that office, the person elected to fill that office is deemed to have been
appointed for the unexpired term."
There is no Charter requirement to advertise and to interview for the vacant council seat. The
Council could simply recruit and appoint an individual to fill the vacancy without any
advertising or interviews. The individual must reside in Ward 3. This option would fill the
seat quickly, but would be the least open process for filling the vacancy.
Council Appointment Process
April 20, 1999
Page 2
The Council could also advertise for candidates for the Ward 3 vacancy. This may involve a
written application and response to questions, as was done in 1994. The advertising would
entail notices in the Plymouth Sailor, Lakeshore Weekly News, cable TV, and possibly the
Plymouth News (if timing allows). The notices would be general and state only the statutory
requirements for the position. Interested applicants could be asked to complete an application
form which would serve as a brief written interview. If a large number of people apply for the
Council seat, the written interview could help narrow the field for later interviews.
Otherwise, the written interview could serve as a basis for further questions in the oral
interview process. This option provides the most open process and invites new individuals to
participate. Given the time needed for advertising and interviewing, the seat would likely
remain vacant for the full 60 days from declaring the vacancy. I have attached samples of a
resolution declaring a vacancy in the City Council seat, as well as a sample application for
appointment to fill the vacancy. It is unknown when the actual vacancy would exist, but there
are no legal problems with advertising for an anticipated Council vacancy.
Councilmember Spigner also holds a number of Council Coordinating Representative (CCR)
appointments. These will also need to be considered in the future:
Park and Recreation Advisory Commission
Human Rights Commission
Housing and Redevelopment Authority
Independent School District 270
Sample Resolution
CITY OF PLYMOUTH
RESOLUTION 99 -
DECLARING VACANCY TO EXIST IN
WARD 3 CITY COUNCIL SEAT
WHEREAS, Ward 3 Councilmember, Saundra Spigner, has been appointed by Governor
Ventura to the Metropolitan Council; and
WHEREAS, (insert other findings);
WHEREAS, (insert other findings).
NOW THEREFORE, BE IT RESOLVED that the Plymouth City Council does hereby declare
that a vacancy exists in the Ward 3 City Council seat.
Adopted by the City Council on , 1999.
CITY OF PLYMOUTH
APPLICATION FOR APPOINTMENT TO WARD 3 CITY COUNCIL SEAT
You must reside in Ward 3)
Return Application to:
City Clerk (509-5080)
City of Plymouth
3400 Plymouth Blvd.
Plymouth, MN 55447
Name:
Home Address:
Lived in Plymouth Since:
Present Employer:
Position Title:
Previous Employer:
Position Title:
If, due to a disability, you need assistance in
completing an application or if you anticipate
that you will need assistance in the selection
process, please notify the City Clerk at:
509-5080 (509-5065 TTD)
Employment
Education
Home Phone:
ZIP:
Work Phone:
Employment Dates:
From To
Work Phone:
Employment Dates:
From To
Institution Degree/Credit Area of Emphasis
Please provide answers to each of the following questions, and limit your responses to no
more than two paragraphs per question, except for Question 1.
1. List elected and/or appointed civic experience you have had in Plymouth or
elsewhere, including name of organization, dates of participation, name of city, and
position held:
2. What strengths and abilities would you bring to the Plymouth City Council?
3. How should the Council encourage citizen involvement?
4. Please describe your overall philosophy of the appropriate function and responsibility
of local government.
5. Briefly describe the strengths and weaknesses of Plymouth today.
6. Briefly describe Plymouth as you believe it should be ten years from now.
7. How do you deal with conflict?
8. How do you believe the Council should deal with conflicts?
9. What do you perceive as the major issues facing the City today, and specifically Ward
3?
10. The City Council met in official session approximately 50 times in 1998, including
special and study meetings. In addition, substantial time is required to read
background material in order to prepare for Council meetings and to meet with
residents. Please indicate how you would meet this time commitment.
11. Are you aware of any conflicts of interest that might arise with you or your family if
you are appointed to the City Council?
12. What specific concerns, if any, would you like the City to address if you are
appointed to this office?
Signed: Date:
You may attach a resume if you desire. The selection process will vary according to the
number of applicants, and may not include interviews with all candidates. Thank you for
your interest in serving on the Plymouth City Council!