HomeMy WebLinkAboutCity Council Packet 12-06-1999 Special2000 PROPOSED BUDGET
TRUTH IN TAXATION HEARING
December 6, 1999
7 p.m.
I. Convene Truth in Taxation Meeting
Ila. Presentation on 2000 Proposed Budget
IIb.
IIc.
III. Truth in Taxation Hearing
IV. Adjourn Truth in Taxation Meeting
V. Announce Date for Adoption December 21
2000 PROPOSED BUDGET
TRUTH IN TAXATION HEARING
December 6, 1999
7 p.m.
I. Convene Truth in Taxation Meeting
II. Presentation on 2000 Proposed Budget
III. Truth in Taxation Hearing
IV. Adjourn Truth in Taxation Meeting
V. Announce Date for Adoption -- December 21.
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rp) 2000PROPOSEDB006ET
Estimated Tax Burden on Average Home
1999 versus 2000
1999 with 1999 Class Rates
Average home value 198,400
Homestead:
75,000 @ 1%= 750
123,400 @ 1.70= 2,098
Total Tax Capacity 2,848
City Tax Rate 15.43%
Subtotal 439.42
Mkt. Value Levy: $198,400 @.00475%
9.28
Open Space Bonds) 9.42
198,400 @.00968% (Act. Cen. Bonds) 19.21
Total City Tax 468.05
2000 (with 1999 Class Rates)
Average home value $206,300
Homestead:
75,000 @ 1%= 750
131,300 @ 1.70%= 2,232
Total Tax Capacity 2,982
City Tax Rate 15.02%
Subtotal 447.90
Mkt. Value Levy: $206,300 @.00450% 9.28
Mkt. Value Levy: $206,300 @.00889% 18.34
Total City Tax 475.52
Proposed 2000 (with New Class Rates)
Average home value — $206,300
Homestead:
76,000 @ 1%= 760
130,300 @ 1.65%= 2,150
Total Tax Capacity 2,910
City Tax Rate 15.47%
Subtotal $450.18
Mkt. Value Levy: $206,300 @.00450% 9.28
Mkt. Value Levy: $206,300 @.00889% 18.34
Total City Tax $477.80
13
rp) 2888 PROPOSIN B#BRIT
Estimated Tax Burden on $1,000,000 Business
1999 (with 1999 Class Rates)
Business value — $1,000,000
150,000 @ 2.45%= 3,675
850,000 @ 3.50%= 29,750
Gross Tax Capacity Value 33,425
Less Fiscal Disp. 11,214
Net Tax Capacity Value 22,211
City Tax Rate 15.43%
Subtotal 3,427.17
Mkt. Value Levy
47.70
1,000,000 @.00475% (Open Space Bonds) 47.50
1,000,000 @.00968% (Act. Center Bonds) 96.80
Total City Tax 3,571.47
2000 (with 1999 Class Rates)
Business Value — $1,060,000
150,000 @ 2.45%= 3,675
910,000 @ 3.50%= 31,850
Gross Tax Capacity Value 35,525
Less Fiscal Disp. 11,918
Net Tax Capacity Value 23,607
City Tax Rate 15.02%
Subtotal 3,545.77
Mkt. Value Levy: $1,060,000 @.00450% 47.70
Mkt. Value Levy: $1,060,000 @.00889% 94.23
Total City Tax 3,687.70
2000 (with New Class Rates)
Business Value — $1,060,000
150,000 @ 2.40%= 3,600
910,000 @ 3.40%= 30,940
Gross Tax Capacity Value 34,540
Less Fiscal Disp. 11,588
Net Tax Capacity Value 22,952
City Tax Rate 15.47%
Subtotal 3,550.68
Mkt. Value Levy: $1,060,000 @.00450% 47.70
Mkt. Value Levy: $1,060,000 @.00889% 94.23
Total City Tax 3,692.61
14
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CITY OF PLYMOUTH
3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447
DATE: December 3, 1999
TO: Mayor and City Council
FROM: Laurie Ahrens, Assistant City Managerlk"
I
SUBJECT: 2000 Proposed Budget and Tax Levy
Attached is the summary report on the 2000 proposed budget and tax levy. This is the
same memo that you received in August with the exception of minor amendments to
reflect the Council actions taken during adoption of the preliminary levy.
DATE: December 1, 1999
TO: Mayor and City Council
FROM: Dwight D. Johnson, City Manager
Dale Hahn, Finance Director
Laurie Ahrens, Assistant City Manager
SUBJECT: 2000 Proposed Budget and Tax Levy
We are pleased to present the proposed 2000 Budget for the City of Plymouth. The 2000 budget
is designed to make progress toward the City Council's goals and priorities while limiting the tax
impact on residents and businesses. The city taxes on the average valued home (valued at
206,300 after 4% appreciation) will increase by $9.76 (2.09%). The taxes on an average
business property ($1,060,000 after 6% appreciation) will increase by $121.14 (3.39%).
The City's overall tax rate is proposed to be 16.42 compared to 16.43 in 1999. This total rate is
comprised of a tax capacity rate of 15.47, plus market value tax rates of .00450% for the Open
Space Bond issue and .00889% for the Activity Center/Field House debt service.
In December 1998, the City Council adopted an ordinance requiring a two-thirds majority vote of
all members of the Council to adopt a tax levy resolution that increases the City's tax rate over
the prior year. The tax rate means the quotient derived by dividing the City's tax levy by the
City's net tax capacity. Since the tax rate would not increase from 1999 to 2000 under the
proposed budget, a simple majority vote would be sufficient for adoption of the proposed tax
levy.
The Legislature enacted additional tax reform legislation which impacted the classification rates
charged to various types of property, continuing the 1999 trend of compressing the class rates.
The changes principally caused our tax rate to be higher than it otherwise would have been, but
also had some impact on shifting the tax burden from some properties to others.
I. The 2000 Budget Process
The City Council's goals and priorities are the starting point for the annual budget process
Attachment A). Several adopted council goals have a major impact on this proposed budget.
Those goals relate to the Plymouth Creek Center completion and opening, the Surface Water
Management Plan implementation, Comprehensive Plan update and implementation, orderly
development of Northwest Plymouth, and City Center planning and development/Plymouth
Blvd. streetscape.
Ideas for the 2000 budget also began with input from employees through the annual budget
survey. City employees were asked if they felt their work group has enough people to provide
service, if any new equipment is needed, if there are areas in which cost savings might be
realized, and if there are any new services the City should consider. As in 1999, employees
identified many ideas which were forwarded to department managers. They analyzed the
requests as the department budgets were developed and new initiatives were formulated.
The 2000 budget process was streamlined. With minimal inflation, staff was encouraged not to
adjust every line item but to focus only on those needing either an increase or a decrease.
Explanations and justifications were provided for any changes to line items. The General Fund
continued service budget showed an increase of 4.2%. The spending increase in the General
Fund was an unusually low 1.9% in 1999.
New 2000 budget initiatives included thorough justifications. Department managers identified
requests required to continue existing service levels, as well as those requests which represent an
increase or major improvement in service levels. All new personnel and equipment proposals are
shown in the "increased service category" for discussion and review purposes. Department
directors also prioritized all requests for increased services.
Meetings about the 2000 budget submission were held with all supervisors and department
directors. Careful scrutiny was given to the continued service budget before any consideration
was given to requests for increased service. This proposed 2000 budget is the culmination of
many hours of discussion and several full budget drafts.
The budget continues our program budget format. Each department submitted its budget by
program, and allocated personnel, material, and other costs to each program. A departmental
summary page shows total expenditures across several years, as well as the number of employees
in each department (Attachment B).
2
II. Impact of 1999 Legislation on the 2000 Budget
The Legislature continued to reform Minnesota's property tax system for 1999 and enacted
additional major reforms effective for 2000. The major aspect of the reform that impacts
Plymouth is class rate changes.
Class Rate Changes and Tax Capacity. The Legislature made additional changes to the
classification rates charged to various types of property, continuing the 1999 trend of
compressing the class rates. The following table shows the changes to class rates.
Changes in Property Tax Class Rates
For taxes payable in 2000, Plymouth's market value is projected to increase by 9%, with 3.4%
attributable to new construction and 5.6% to appreciation. The residential segment market value
will increase by 7.3% and the commercial segment by 13.20%. However, because of property
tax reform, the City's tax capacity will grow by only 7% in 2000. The following table shows
2000 tax capacity value with new class rates with what tax capacity would have been in 2000
with the old class rates. The increase in tax capacity would have been 10.3% without the new
legislation.
Total Tax Capacity for Payable 2000
1997 1998 1999 2000
Residential Homestead
Actual Class Rates
Real Property: Tax Capacity 86,103,539
72,000 1.00% 1.00% 1.00% 1.00%
72,000-$75,000 2.00% 1.00% 1.00% 1.00%
75,000-$76,000 2.00% 1.85% 1.70% 1.00%
76,000 2.00% 1.85% 1.70% 1.65%
Commercial
81,841,217
100,000 3.00% 2.70% 2.45% 2.40%
100,0004150,000 4.60% 2.70% 2.45% 2.40%
150,000 4.60% 4.00% 3.50% 3.40%
Apartments (4 + units) 3.40% 2.90% 2.50% 2.40%
For taxes payable in 2000, Plymouth's market value is projected to increase by 9%, with 3.4%
attributable to new construction and 5.6% to appreciation. The residential segment market value
will increase by 7.3% and the commercial segment by 13.20%. However, because of property
tax reform, the City's tax capacity will grow by only 7% in 2000. The following table shows
2000 tax capacity value with new class rates with what tax capacity would have been in 2000
with the old class rates. The increase in tax capacity would have been 10.3% without the new
legislation.
Total Tax Capacity for Payable 2000
3
1999 2000 2000 With old
Actual Actual Class Rates
Real Property: Tax Capacity 86,103,539 92,704,802 95,466,042
Personal Property: Tax Capacity 1,296,054 1,317,784 1,330,464
Total Tax Capacity 87,399,593 94,022,586 96,796,506
Fiscal Disparity Contribution 12,857,716) 14,189,577) 14,572,696)
Tax Increment 309,875) 379,685 382 593
74,232,002 79,453,324 81,841,217
3
The changes in tax capacity have an impact on the actual taxes paid by Plymouth homes and
businesses. For taxes in 2000, the average selling price of a home in Plymouth is $206,300.
This compares with a 1999 value of $198,400 (adjusted for appreciation of 4%). The table
illustrates the differences in the tax capacity and taxes paid by this average value home.
Estimated Tax Burden on Average Home
1999 versus 2000
1999 (with 1999 Class Rates)
Average home value — $198,400
Homestead:
75,000 @ 1%= 750
123,400 @ 1.70%= 2,098
Total Tax Capacity 2,848
City Tax Rate 15.43%
Subtotal 439.42
Mkt. Value Levy:
198,400 @.00475% (Open Space 9.42
Bonds) 18.34
198,400 @.00968% (Activity Cent 19.21
Bonds) 475.52
Total City Tax 468.05
2000 (with 1999 Class Rates)
Average home value — $206,300
Homestead:
75,000 @ 1%= 750
131,300 @ 1.70%= 2,232
Total Tax Capacity 2,982
City Tax Rate 15.02%
Subtotal 447.90
Mkt. Value Levy:
206,300 @.00450% (Open Space Bonds) 9.28
206,300 @ .00889% (Activity Center 18.34
Bonds)
18.34
Total City Tax 475.52
2000 (with New Class Rates)
Average home value — $206,300
Homestead:
76,000 @ 1%= 760
130,300 @ 1.65%= 2,150
Total Tax Capacity 2,910
City Tax Rate 15.47%
Subtotal 450.18
Mkt. Value Levy:
206,300 @.00450% (Open Space 9.28
Bonds)
206,300 @.00889% (Activity Center 18.34
Bonds)
Total City Tax 477.80
The table shows that despite a 4% increase in the value of the average home, the tax capacity
value increased by only 2.2% from 1999 to 2000.
Businesses also are impacted by the class rate changes. A business valued at $1,000,000 will see
a 3.3% increase in its tax capacity. The average $1,000,000 business increased in value by 6% in
2000. The following table shows the difference made in 2000 taxes payable because of class rate
changes:
4
Estimated Tax Burden on $1,000,000 Business
1999 (with 1999 Class Rates)
3,600
Business value — $1,000,000
30,940
150,000 @ 2.45%= 3,675
850,000 @ 3.500/.= 29,750
Gross Tax Capacity Value 33,425
Less Fiscal Disp. 11,214
Net Tax Capacity Value 22,211
City Tax Rate 15.43%
Subtotal 3,427.17
Mkt. Value Levy
3,545.771,000,000 @.00475% (Open Space Bonds) 47.50
1,000,000 @.00968% (Act Center Bonds) 96.80
Total City Tax 3,571.47
2000 (with 1999 Class Rates
Business Value —
3,600
1,060,000
30,940
150,000 @ 2.45%= 3,675
910,000 @ 3.50%= 31,850
Gross Tax Capacity 35,525
Value
15.47%
Less Fiscal Disp. 11,918
Net Tax Capacity Value 23,607
City Tax Rate 15.02%
Subtotal 3,545.77
Mkt. Value Levy:
1,060,000 @.00450% (Open Space Bonds) 47.70
1,060,000 @ .00889% (Act Center Bonds) 94.23
Total City Tax 3,687.70
2000 (with New Class Rates
Business Value — $1,060,000
150,000 @ 2.40%= 3,600
910,000 @ 3.40%= 30,940
Gross Tax Capacity Value 34,540
Less Fiscal Disp. 11,588
Net Tax Capacity Value 22,952
City Tax Rate 15.47%
Subtotal 3,550.68
Mkt. Value Levy:
1,060,000 @.00450% (Open Space Bonds) 47.70
1,060,000 @.00889% (Activity Center 94.23
Bonds)
Total City Tax $3,692.61
Levy Limits/Property Tax Changes. Cities and counties over 2,500 population are subject to
levy limits. In general, a tax levy can only increase by the implicit price deflator (1.015), by the
percentage of household growth, as determined by Metropolitan Council (1.023), and by an
adjustment for the market value of new commercial and industrial construction (1.014). The levy
limit calculation for Plymouth allows a tax levy of $12,667,960 for 2000. The proposed tax levy
is $12,594,304 which is $73,656 below the maximum levy amount.
Plymouth's overall tax levy will increase by 7.1 % in 2000 which is within the levy limit. This
compares to an increase of 9.7% in 1999 and 5.9% in 1998. The City's overall proposed tax rate
will decrease by .01 to an estimated 16.42. Even though the City's proposed tax rate is expected
to decrease, new legislation was passed that requires cities to pass a resolution if their tax rate
would increase based upon the tax base for the previous year (1999). For Plymouth, that
hypothetical tax rate would be 13.80, or approximately $915,000 less than is proposed to be
levied for 2000. Hennepin County expects that practically all cities will need to pass this
resolution, particularly growing cities. The resolution must be adopted and filed with Hennepin
County by October 20`h.
E
III. Major Budget Proposals
The 2000 budget emphasizes several areas: Plymouth Creek Center operations, Environment,
Emergency response, Traffic and safety issues, Comprehensive Plan implementation, and Year
2000 computer issues.
Plymouth Creek Center. Voters approved the construction of the Activity Center and Field
House in May 1998, and work on the projects is proceeding. The Field House likely will open
during the fall of 1999, and the Activity Center in the spring of 2000. The 2000 budget allocates
148,000 for the operating costs of the Activity Center, compared with a levy of $125,000 in
1999 for start up costs. In addition, the Recreation budget is showing an increase of
approximately $32,000 to provide programs in the new center. The operating costs of the Field
House are $246,000, and are anticipated to be fully covered by rental revenue.
Environment. Plymouth recently adopted a Surface Water Management Plan. The plan calls for
significant capital expenditures to improve the water quality of Plymouth's lakes and streams.
The 2000 budget includes additional funding for implementation of the plan:
An increase of $40,000 is proposed for stream erosion correction.
The Capital Improvement Plan earmarks the capital improvement levy for major water
quality improvement projects at Parker's Lake and Medicine Lake for the next several years.
In addition, the amount of $15,000 for increased plantings has been added to the budget, for a
total Reforestation budget of $65,000.
Emergency Response. Effective emergency response is a vital service provided by the City.
Several budget initiatives enhance the ability of public safety to respond to emergencies:
The project to install Opticon controllers at various signalized intersections in the City is
continued with 12 signals proposed for installation in 2000 to be internally financed at
30,000 per year.
During the past year the Plymouth Fire Department has made major efforts in recruiting and
retaining firefighters. A key factor in both recruiting and retaining firefighters is
compensation. The 2000 budget includes a pay increase of $.25 per hour for all firefighters.
The 2000 budget includes $850,000 for the purchase of a 90 -foot ladder pumper to replace an
existing ladder pumper and enhance the City's fire protection services.
The proposed 2000 budget includes funding for adding seven (7) firefighters, along with the
associated equipment and training.
6
Traffic and Safety Issues. Two new positions are proposed in the 2000 budget to address traffic
safety issues. Issues related to speeding, requests for traffic control devices, and incompatible
neighborhood traffic have become top concerns for Plymouth residents.
A new police officer position is proposed to expand the Traffic Enforcement Unit to three
members. The cost ($47,436) would be offset by an estimated increase in fine revenue.
A new position of Traffic Engineer is proposed in the 2000 budget. This individual would
work with the public on traffic safety concerns, conduct traffic studies, supervise traffic
improvement projects, proactively review accident data, and review plans to identify traffic
impacts of proposed City projects and private developments. The cost of the position is
55,972 annually. The position is proposed to be filled on June 1, 2000.
Comprehensive Plan Implementation. Three of the City Council's seven adopted goals for
1999-2000 specifically relate to activities of the planning and housing and redevelopment (HRA)
divisions. The City is scheduled to complete the update of the Comprehensive Plan by the end of
1999, and implementation of the plan will then begin. The plan identifies areas of potential
redevelopment. The orderly development of northwest Plymouth, and City Center planning and
development/Plymouth Blvd. streetscape will also take significant staff time to implement. The
positions of Planning Assistant ($48,684 annual cost) and HRA Specialist ($44,868 annual cost)
are proposed in the 2000 budget to work on these issues and to handle support tasks so that other
staff have additional time to devote to these activities. The HRA Specialist position is proposed
to be filled on July 1.
Year 2000 Computer Issues. City staff has been working for over a year on potential Year 2000
Y2K) computer issues in the city. While staff is fairly confident that potential problem areas
have been identified and solutions implemented, it is also likely that something will be missed.
The 1999 budget established a $50,000 reserve fund (from the 1998 General Fund surplus, Water
Fund, Sewer Fund, and Utility Trunk Fund) for addressing any potential Y2K problems.
Approximately $20,000 has been expended to reserve standby generators and correct Y2K
problems. The balance is available to fix any unforeseen problems in 2000.
7
IV. Budget Overview
A. Estimating the Tax Levy Rate
City revenues from all sources in the General Fund will be $17,289,824, a 5.8 % increase from
1999. Of this amount, $12,153,049 (70%) comes from property taxes. We propose a 2000 tax
rate estimated at 15.47 plus a market value rate of .00450% for the Open Space Bonds and a
market value rate of .00889% for the Activity Center/Field House bonds, for a total estimated
rate equal to 16.42 compared to 16.43 for 1999.
The following table compares the tax levy by fund for 1999 and 2000:
2000 2000
1999 1999 Tax Proposed Proposed Tax
Tax Levy Capacity Rate Tax Levy Capacity Rate
GENERAL PURPOSE LEVIES
General Fund 11,395,9838 15.35% 12,153,049 15.29%
General Fund HACA 773,706) 1.04% 740,243) 93%
Infrastructure 1,106,187 1.49% 1,139,373 1.43%
Infrastructure HACA 522,969) 0.70% 538,658) 0.68%
Recreation Fund 382,054 0.51% 432,783 0.54%
Capital Improvement Levy 294,860 0.40% 300,000 0.38%
Capital Improvement HACA 294,860) 0.40% 300,000) 0.38%
Act. Center/Field House-Oper 125,000 0.17% 148,000 0.19%
Water Resources Fund 226,877 0.31% 272,718 0.34%
Water Res Fund HACA 226,877) 0.31% 272,718) 0.34%
Total General Purpose 11,712,549 15.78% 12,594,304 15.85%
SPECIAL LEVIES
1995 Open Space Bonds 212,700 0.33% 218,700 c> 0.32%
Act. Center/Field House Bonds 433,885 c2> 0.68% 432,083 4) 0.63%
HRA 446,214 0.59% 464,344 0.58%
HRA HACA 24,589 0.03% 25,735 0.03%
Total Special Levies 1,068,210 1.57% 1,089,392 1.50%
TOTAL ALL LEVIES 12,780,759 17.35% 13,683,392 17.35%
LESS:
Fiscal Disparity
TAX CAPACITY VALUE
MARKET VALUE
682,950)
12,097,809
74,232,002
4,458,401,900
0.92% 740,798
16.43% $12,942,898
79,453,324
4,860,797,900
0.93%
16.42%
Equals Market Value Rate of .00475% ()Equals Market Value Rate of .00968% ( )Equals Market Value Rate
of .00450%(4) Equals Market Value Rate of .00889%
8
In addition to the General Fund and Recreation Fund levies, three general purpose levies are
continued in 2000: the capital improvement levy, the water resources levy, and the infrastructure
levy. The 1999 Capital Improvement Levy has been reserved for the Activity Center/Field House
projects; however, the 2000 budget proposes to dedicate this levy for water quality projects. The
Water Resources Fund levy, which provides funding for the City's share of current operations of
our local watershed districts and the proposed monitoring and testing and public education
initiatives, will increase by 20.2%. The Infrastructure levy supports the City's street
reconstruction program, and will increase by 3% in 2000. The other general purpose levy in 2000
is for the Activity Center operating funds.
B. Proposed Expenditures
The 2000 budget proposes total General Fund expenditures of $17,289,824. This represents an
increase of 5.9% over the 1999 Adopted budget. For the first time, full -year budgets for the
Activity Center and Field House Funds are included in the City's overall budget. The chart
below lists proposed expenditures in all major operating funds:
Departments requested $3,339,064 for new initiatives, equipment, and personnel. This budget
proposes to fund about $2,114,914 of these new requests.
9
1999 2000
General Fund 16,334,891 17,289,824
Recreation Fund 965,894 1,027,335
Transit Fund 3,007,487 3,407,140
Facilities Management Fund 661,116 713,753
HRA Funds 1,986,430 2,308,888
Water Fund 3,440,782 3,200,569
Sewer Fund 5,516,688 5,567,117
Solid Waste Fund 706,400 709,500
Risk Management Fund 514,198 540,109
Central Equipment Fund 1,758,586 2,237,414
Water Resources Fund 331,753 369,718
Activity Center Fund 92,613 204,000
Field House Fund 32,387 246,000
Design Engineering Fund 284,574 315,000
Employee Benefit Fund 1,553,500 1,666,500
Ice Center Fund 693,300 793,000
Information Technology Services Fund 1,213,108 1,257,177
Departments requested $3,339,064 for new initiatives, equipment, and personnel. This budget
proposes to fund about $2,114,914 of these new requests.
9
C. Recommended New Staff
The 2000 budget recommends the addition of several new positions. These positions are needed
to keep pace with the City's growth or to meet key City goals. One previously authorized
position is recommended to be eliminated. The City's permanent full-time work force would
increase by 5 full-time positions. Several of the positions have offsetting revenue or contractual
cost reduction.
Proposed Full -Time Positions
Police Liaison Officer. The budget recommends the funding of an additional liaison officer with
Wayzata School District 284. This will increase the presence of a liaison officers in the District
284 middle schools, as well as ensure the presence of an officer at all times at Wayzata High
School for more general security. The liaison officer will work on class assignments, follow-up
on investigations involving youth, and devote more time to juvenile -based crime. Two-thirds of
the cost of this position would be paid by the School District 284, with a net cost to the City of
16,090.
Traffic Enforcement Officer. One new Traffic Enforcement Officer is proposed in the 2000
budget to work with the Traffic Enforcement Unit addressing issues of speeding and other traffic
violations. Traffic issues continue to be a high priority for Plymouth residents. The cost of the
Traffic Enforcement position is $47,436, but this cost would likely be offset by increased fine
revenues.
Traffic Engineer. A new position of Traffic Engineer is proposed in the budget. This position
would review citizen requests for traffic control devices, develop citizen education programs,
proactively review accident data and make recommendations, plan and coordinate the installation
of traffic signals, conduct traffic studies, and review City projects and private development plans
to ensure compliance with the Comprehensive Plan. In addition, the position would enhance our
in-house support of transit activities and allow us to integrate traffic safety and transit solutions.
The total cost of the position is $55,972, with 75 percent charged to Engineering ($41,979) and
25 percent charged to Transit ($13,993). There will be a budget reduction of $5,000 in
contractual services for traffic engineering consultations. The 2000 budget includes only
30,567 since the position is slated to begin on June 1.
HRA Specialist.. The budget proposes a new position of HRA Specialist to perform activities
related to accomplishing the City's Housing and redevelopment goals, and implementing the
Comprehensive Plan. The HRA has indicated a desire to expand its activities in the area of
redevelopment, business retention, and developer incentives. These new, and likely ongoing,
initiatives for the City will require additional staff time. The total cost of this position is $44,868
charged to the HRA budget. The position is slated to begin July 1; therefore, the 2000 cost
would be $22,434. The HRA Board recommended this position at their August 12fl'
meeting.
10
Planning Assistant. A new position of Planning Assistant is proposed in the 2000 budget. This
position would handle citizen requests by telephone and at the counter, provide zoning review of
building permits, and provide some inter -departmental GIS support. This position will provide
additional support to the Planning Division so the planners can devote more time to work on
projects related to the Comprehensive Plan implementation, City Center development,
redevelopment issues, and ongoing planning applications. The net cost of this position is
36,656, due to a reduction in temporary salaries of $10,684.
Secretary. A new Secretary position is proposed to serve the Activity Center and Field House.
This position is charged 75 percent to the Activity Center ($18,120) and 25 percent to the Field
House ($9,060).
Eliminate Meter Reader. The City Council authorized an additional meter reader position for
1999, and the position was not filled. Currently the City contracts for meter reading services to
keep up with demand. Because of the unknown outcomes of tiered water rates and possible
billing cycle changes, the duties of this position can best be achieved by continuing with
contractual reading so that personnel adjustments can easily be made. The 2000 budget
recommends eliminating this authorized position which was proposed to be funded in the amount
of $33,672 from the Water Fund, with a $20,000 increase in contractual meter reading services
split between the Water and Sewer funds.
Proposed Part -Time Position
Maintenance - Sewer/Water. A new .5 full-time equivalent maintenance position is proposed in
the budget for the sewer and water division. This would be joined with the .5 full-time
equivalent drainage position previously authorized in the 1999 budget to result in one full-time
position. The cost of the increase ($19,896) is charged to the water fund, with a $5,000 reduction
in temporary salaries.
Other Personnel Recommendations
Other personnel -related recommendations include the compensation increase for firefighters
7,080), funding for seven additional firefighters ($35,000), police lieutenant reclassification
10,000), recreation temporary salaries ($5,000), custodial services for the Activity Center
29,844), increased hours for ice arena maintenance ($10,958), and several clerical
reclassifications ($5,152).
D. Recommended Capital Equipment
The 2000 budget recommends the purchase of both replacement equipment and various types of
new capital equipment. New equipment identified as priority items for the 2000 budget include:
Liquid Bituminous Distributor Tack Truck ($68,000). The City of Plymouth engineering
guidelines call for a tack coat to be used between layers of asphalt applied to city streets. The
purchase of this truck will ensure that the City complies with its engineering guidelines and
result in better paving projects. The cost of this truck would be spread over three years with
funding from Central Equipment, at a budgeted amount of $25,500 in 2000.
400 kw Generator ($88,000). While the City has several generators, there is only one electrical
generator large enough to run the City wells and lift stations. The cost of the new generator
would be evenly split between the Water and Sewer Funds. With the occasional electrical
outages the City has experienced, the acquisition of an additional generator is further justified to
ensure uninterrupted well and lift station operations.
Opticon Semaphore Controls ($30,000). The purchase of 12 additional Opticon controls is
recommended for installation throughout the City to be internally financed at $30,000 per year.
This will very nearly complete Opticon installations at existing major signalized intersections
throughout the community. The Opticon controls help to improve emergency response times.
Sewer Televising Camera ($28,000). A televising camera is proposed to televise and record the
condition of City sewers. This information is important in order to identify areas with problem
inflow and infiltration, as well as to prioritize future sewer replacement projects. The camera
cost of $28,000 would be charged to the Sewer Fund.
Equipment Replacement. Expenditures of $1,472,380 are planned for equipment replacement. A
large portion of this amount, $850,000, is for a 90 -foot ladder pumper for the fire division. The
new apparatus will replace a 75 -foot ladder pumper that has limited trade-in or resale value and
needs to be replaced. Other major scheduled replacements include seven patrol cars ($149,800),
a police investigator vehicle ($16,500), three pool vehicles ($49,500), five maintenance pickups
103,000), asphalt roller and trailer ($20,000), loader ($140,000), 72" mower ($27,200), and a
one -ton truck ($41,000).
E. Other Issues
The 2000 Communications budget includes the increased costs associated with publication of
the revised Plymouth News and Recreation Booklet, approved by the City Council in 1999.
The attached spreadsheet (Attachment C) shows the social service and arts funding requests
and staff recommendations for 2000 funding. The human service agency requests total
12
160,419. The proposed 2000 budget includes funding in the amount of $100,000. The Fine
Arts Council, Plymouth Rockers, and Plymouth Civic League have also requested increased
funding.
The 2000 budget proposes continued funding for the City's membership in four municipal
associations:
League of Minnesota Cities (LMC) - $20,000
Association of Metropolitan Municipalities (AMM) - $10,000
Municipal Legislative Commission (MLC) - $11,500
Suburban Transit Association (STA) - $9,500
Earlier this year, the City Council met with representatives of these agencies that provide
legislative, lobbying, and research services to the City. If the Council wishes to withdraw
membership from the Municipal Legislative Commission and/or the Suburban Transit
Association for the year 2000, written notice must be provided to those agencies no later than
September 15, 1999.
The budget proposes a $1,000 increase in City Council Training and Conferences. Staff
believes that at least a $3,500 budget is needed in order to provide some training
opportunities for all members of a 7 -member City Council.
Other increased service items proposed to be funded in the 2000 budget include two digital
cameras for Assessing ($1,600), mobile phones for building, housing, and fire inspectors
3,600), six Nextel phones/radios for the police department ($3,912), winter jackets for
police reserves ($4,000), and horse patrol equipment ($500).
F. Other Funds
The 2000 budget makes recommendations in funds other than the General Fund. These include:
Recreation Fund. General tax support of the Recreation Fund will increase by $50,729.
Included in the funding recommendation is an additional $5,000 in temporary salaries to
accommodate an anticipated employee leave of absence in early 2000, an increase of $3,000 to
support various arts groups, and an increase for additional programs planned for the Activity
Center. The Plymouth Fine Arts Council will make decisions on expenditures for arts groups.
Transit Fund. Plans for 2000 include 1/4 of the cost of the new Traffic Engineer position
10,162).
Facilities Management Fund. Major expenditures planned for the Facilities Management Fund
include a tractor replacement ($12,000), and an increase for contractual janitorial services
38,250).
13
Housing and Redevelopment Fund. The 2000 HRA budget includes half-year funding for a new
position of HRA Specialist ($44,868 annual cost). Expansion of the Section 8 rental assistance
program is proposed, including 30 new disabled vouchers.
Water Fund. This budget includes funding for a new .5 sewer/water maintenance employee
19,896), as well as half the cost of a new generator ($44,000). Contractual meter reading has
been increased ($10,000) to offset the elimination of the full time meter reading position
mentioned earlier. This represents half of the cost of this service.
Sewer Fund. The Sewer Fund contains the cost of the sewer televising equipment ($28,000), and
half the cost of a new generator ($44,000). Contractual meter reading has been increased
10,000) to cover the other half of the contractual meter reading services mentioned with the
Water Fund.
Solid Waste Fund. The 2000 budget contains no significant changes in proposed expenditures
from the previous year.
Risk Management Fund. No significant changes are recommended from 1999 in the Risk
Management Fund. The budget includes the continuation of the Employee Wellness program
and the Employee Fitness Incentive Program.
Central Equipment Fund. Expenditures of over $1,472,380 are recommended for replacement
equipment. A large portion of this amount, $850,000, is for a 90 -foot ladder pumper for the fire
division.
Water Resources. The 2000 budget continues funding for public education on water quality and
monitoring. The water resources levy also increases by $40,000 for stream erosion control
recommended by the Surface Water Management Plan.
Design Engineering. No new initiatives are planned for the city's in-house design engineering
program. The program manages the annual street reconstruction, and continues to generate a
profit each year. The surplus is transferred to the street reconstruction fund to offset the cost of
future projects.
Ice Center Fund. This fund is again projected to be self-supporting with fees and rental charges,
and will again provide its share of the outdoor maintenance costs. An increase in the prime ice
rental fee from $130 per hour to $140 per hour is anticipated for the Fall of 2000. The budget
proposes increasing an Ice Center maintenance position from 24 to 32 hours per week, at an
increased cost of $10,958. An increase in retained earnings which will be reserved for future
building renovation and equipment replacement is also projected.
Information Technologies Fund. Additional funds of $50,000 are recommended for contractual
services from the City's major software vendors, SFG, Govern, Escom and Crystal Reporting.
These services are critical for maintaining and upgrading the City's Information Technology
infrastructure. This level of outside support is expected to decrease as our systems become more
14
mature. Expenditures of over $258,000 are recommended for the purchase of new or
replacement capital equipment. Included are replacement PC's and monitors, memory upgrades,
production plotter, document imaging server, replacement NT server and Hubs at various
locations.
Activity Center Fund. The proposed 2000 budget allocates $148,000 for the operating costs of
the Activity Center. This includes funding for a new .7 full-time equivalent position of janitor
for the Activity Center at the cost of $29,844, as well as a new position of Secretary which would
be charged 75% to the Activity Center ($18,120) and 25% to the Field House.
Field House Fund. Funding is proposed for 25% of the Secretary position ($9,060) which will
be shared with the Activity Center. The operating costs of the field house are anticipated to be
fully covered by rental revenue.
IV. Conclusion
We believe that the 2000 budget makes progress on the City's key issues and goals. Additional
funding is proposed for such items as:
Traffic safety,
Water quality projects,
Planning and redevelopment activities,
Activity Center and Field House operations,
Fire Department equipment and response,
School safety, and
Y2K preparedness.
However, the impact on residents and businesses will be about equal to the current inflation rate,
with a tax impact on the average homeowner of under $10 per year. We hope the Council and
the citizens will agree that we continue to be good stewards of the City's resources, meeting the
important needs of the City while being ever mindful of the ability of taxpayers to pay for them.
15
Attachment A ,
CITY OF PLYMOUTH
RESOLUTION 99-180
AFFIRMING 1999-2000 CITY COUNCIL GOALS AND PRIORITIES
BE IT RESOLVED by the Plymouth City Council that the following goals and priorities
established at the March 13 special meeting are hereby affirmed:
Comprehensive Plan Update
Water Resources Plan implementation
Activity Center and Field House completion
Orderly development of northwest Plymouth
Citizen survey
City Center planning and development/Plymouth Blvd. streetscape
Council/Council and Council/Staff Relationships
Adopted by the Plymouth City Council on April 6, 1999.
IL .
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Attachment C
2000 Budget Funding Requests
On April 20, 1999, the Plymouth City Council adopted Resolution 99-182, Policy Relating to
City Funding of Human Service Agencies. This policy provides that any City contribution to a
human service agency shall be for a public purpose and shall be expressly authorized by statute.
This information shall be forwarded to the City Council with the funding request. Following is a
summary of each request and the staff's recommendation with respect to statutory authority. All
requests meet the public purpose requirement, but several lack specific statutory authority.
PRISM (People Responding in Social Ministry) $15,000 2000 Requested
5,825 2000 Recommended
5,825 1999 Funding
Statutory Authority: Food Shelf
PRISM provides emergency and support services to low income residents in Crystal,
Golden Valley, New Hope, Robbinsdale, and the portion of Plymouth east of I-494 and
north of Highway 55. Their clients are primarily women and children. Over 60 percent
of the population served is employed, but have incomes below the national poverty level.
PRISM's programs include homelessness prevention, elder transportation, and
emergency services such as food and housing assistance. Listed below are the 1998
statistics for Plymouth residents served by PRISM at a dollar value of $66,488.
Service Plymouth Residents
Emergency Food Program ($40,560) 520 families
Homeless Prevention Financial Assistance ($17,282) 39 families
Elderly Transportation ($692) 82 individuals
Other Vouchers for Food/Clothing/Trans. ($7,954) ----
It is recommended that the City enter into a contract with PRISM and that the City's
contribution be solely expended for food shelf services to Plymouth residents.
West Suburban Mediation Service $4,000 2000 Requested
4,000 2000 Recommended
4,000 1999 Funding
Statutory Authority: Contract for service related to public safety police power.
West Suburban Mediation Service provides efficient, fair alternatives for dispute
resolution. The program is based on the premise that citizens are capable of identifying
and resolving differences. Many of their cases involve neighborhoods, landlord/tenant,
business and consumers, and juvenile issues. The center offers mediation, conciliation,
information and referral, and public education services. In 1998, 502 cases were closed
which involved 40 Plymouth residents or businesses. It is recommended that the City
enter into a contract with West Suburban Mediation so that services valued of at least
4,000 in mediation services to Plymouth residents will be provided in exchange for the
contribution.
Teens Alone 2,000 2000 Requested
2,000 2000 Recommended
2,000 1999 Funding
Statutory Authority: Contract for service related to Public Safety police power.
Teens Alone provides emergency shelter, crisis intervention, assessment, counseling,
transitional guidance and support groups to youth who have run away or are at high risk
of running away. The organization works with high school students in Hopkins, St.
Louis Park, Orono, Eden Prairie, and Wayzata School Districts. The typical client is 14
to 17 years old, more likely to be female, tends to have truancy problems, experience
failure at school, and have difficulties with relationships. During the 1998-1999 school
year, 65 Plymouth residents were served by Teens Alone, equating to a value of $15,474.
It is recommended that the City enter into a contract with Teens Alone so that they agree
to provide services to at -risk Plymouth youth in exchange for the contribution.
Northwest Hennepin Human Services Council $24,648 2000 Requested
12,324 2000 Recommended
11,465 1999 Funding
Northwest Hennepin Human Services Council is the regional human services planning
and coordination agency for the northwest suburbs. It has historically served northern
and eastern Plymouth. For 2000, Northwest Hennepin Human Services Council is
requesting that the City double its contribution since they indicate they have provided
emergency services for the entire community due to the absence of the West Hennepin
Suburban Agency, which previously served the southern and western portions of the
Plymouth. Northwest Hennepin provides research information to aid in decision making
on human services issues. They also provide information and referral services.
Plymouth's contribution is directed by a joint powers agreement with 14 other cities.
During 1998, the Emergency Services program served 143 Plymouth residents and the
Family Homelessness Prevention program served 71 residents. The emergency services
program is administered by PRISM and Interfaith Outreach; however, the City must
maintain its support of Northwest Hennepin Human Services Council in order for those
agencies to continue to receive emergency service funding for Plymouth residents.
Senior Community Services Outreach $13,000 2000 Requested
12,500 2000 Recommended
12,500 1999 Funding
Statutory Authority: Recreation.
The Senior Outreach Program provides in-house counseling, case management and
outreach to frail elderly Plymouth residents. Since 1990, the number of Plymouth
residents over 65 years has increased by 68 percent. Last year the Outreach program
served 231 Plymouth residents. Most of the clients are low-income women over 75 years
old who live along and have serious disabilities. The program helps clients identify
services which may help them.
mm
Senior Community Services H.O.M.E. $2,000 New Request
0 Refer to HRA for
CDBG consideration
Statutory Authority: Eligible for Federal CDBG program.
Senior Community Services' H.O.M.E. (Household and Outside Maintenance for
Elderly) program and the Senior Services Chore Project of District 281 have teamed up
and worked out a partnership arrangement that can provide an efficient and cost-effective
way to assist older residents with home maintenance and homemaking services. The new
partnership will provide services such as exterior painting, homemaking, and additional
maintenance services. It is recommended that this applicant be forwarded to the HRA for
future CDBG federal funding consideration.
Northwest YMCA/Detached Worker Program $7,500 2000 Requested
3,000 2000 Recommended
3,000 1999 Funding
Statutory Authority: Contract for service related to Public Safety police powers -
domestic abuse intervention.
The Detached Work Program of the Northwest YMCA is designed to assist troubled
school aged youth and their families. A Detached Worker is a YMCA professional,
trained in counseling and in providing intervention services to youth who are
experiencing difficulty with chemical use, physical/sexual abuse, school performance,
involvement in the juvenile justice system, pregnancy, self-esteem, and peer or family
relationships. There is a 24-hour on-call crisis service available to youth. The program
coordinates closely with juvenile officers, school counselors, and probation officers.
Recreation programs are a large part of the program and, on average, 200 teenagers spend
their Friday nights participating in a chemical -free environment. Teen leadership is
responsible for planning the activities and dances. Statistics from 1998 show that about
800 at -risk youth and their families were served in 1998, 100 of whom are Plymouth
residents. It is recommended that the City enter into a contract with the YMCA to
provide services to Plymouth at -risk youth in an amount at least equal to the contribution.
Home Free $33,000 2000 Requested
33,000 2000 Recommended
33,000 1999 Funding
Statutory Authority: Contract for service related to Public Safety police powers.
Home Free provides emergency shelter for victims of domestic assault. In cooperation
with several other cities, Plymouth funds the Domestic Assault Intervention project. This
program focuses on providing support and safety for victims, increasing legal controls,
offering counseling for assailants, and promoting a non-violent future through
community education. The Public Safety Department works closely with Home Free. In
1998, Home Free provided 3,700 hours of service to 1,200 Plymouth victims, and made
educational presentations to over 1,000 school children and to 30 businesses. The City
has an existing joint powers agreement with Home Free that outlines the services
provided to Plymouth residents and the Plymouth Police Department by this program.
mm
CONECT Collaborative 15,000 2000 Requested
8,000 2000 Recommended
8,000 1999 Funding
Statutory Authority: Recreation.
CONECT (Community Organizations Networking Compassionately Together) is a
collaborative whose mission is to link families and children of multi -unit apartment
complexes with the resources of the community and to engage them in building healthy
neighborhoods. Apartment complexes currently served are Regency Pointe Apartment
Homes, Lakeview Commons, Kimberly Meadows, Plymouth Colony, and Shenandoah.
There were 418 Plymouth households served by CONECT in 1998. Total expenses
incurred by CONECT on behalf of Plymouth residents in 1998 was $56,719. It is
recommended that the City enter into a contract for CONECT to provide recreational
services to Plymouth residents in an amount at least equal to the contribution.
Employment Action Center 5,500 2000 Requested
0 2000 Recommended
3,100 1999 Funding
Public Purpose/Statutory Authority:
The Employment Action Center provides employment and job development services to
low income Plymouth residents. Services are delivered in conjunction with Interfaith
Outreach and the CONECT program. In 1998, the Employment Action Center provided
job counseling and employment assistance to 15 to 25 Plymouth residents. It is
recommended that this contribution be discontinued due to the lack of statutory authority.
Family Hope Services 7,000 2000 Requested
0 2000 Recommended
3,100 1999 Funding
Statutory Authority: Public Safety police powers.
Family Hope Services is a community-based organization providing services to "at risk"
youth (11-18 years) and their families. Family Hope Services sponsors the TreeHouse
Outreach program which teaches coping skills through a balance of educational,
recreational, and service activities. Family Hope Services also teaches parenting skills.
In 1998, 15 TreeHouse program users were from Plymouth, receiving services valued at
26,250. New funding support of $6,000 has been approved by the City for Family Hope
Services to receive CDBG funds. Due to the receipt of CDBG funds in greater amount
than the previous year's City general fund contribution, and based on input from the
Public Safety Director, it is recommended that the general fund contribution to Family
Hope Services be discontinued.
4 -
Communities in Collaboration $5,421 2000 Requested
5,421 2000 Recommended
2,710 1999 Funding
Statutory Authority: Minnesota Statute 124D.23 Collaborative.
Communities in Collaboration (CICC) is a partnership of cities, School District 284
organizations, faith communities, and citizens dedicated to building healthy communities
and healthy youth through asset development. It is recommended that a City contribution
be made based on the statutory authority relating to collaboratives.
Interfaith Outreach 25,000 2000 Requested
15,900 2000 Recommended
15,900 1999 Funding
Statutory Authority: Food Shelf.
Interfaith Outreach and Community Partners is a community organization sponsored by
churches, schools, businesses, cities, and other civic groups. It serves Plymouth and
seven other jurisdictions, offering emergency services, transportation, family and
children's programs, job service, and counseling services. In 1998, 517 Plymouth adults,
555 Plymouth children, and 63 Plymouth seniors received services. Listed below are
1998 statistics on Plymouth resident use of Interfaith services. Total expenses incurred
on behalf of Plymouth residents in 1998 was $248,126.57. It is recommended that the
City enter into a contract with Interfaith Outreach and that the City's contribution be
solely expended for food shelf services to Plymouth residents.
5 -
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