HomeMy WebLinkAboutCity Council Packet 11-14-2017 Special
Special Council Meeting 1 of 1 November 14, 2017
CITY OF PLYMOUTH
AGENDA
SPECIAL COUNCIL MEETING
NOVEMBER 14, 2017, 5:30 p.m.
MEDICINE LAKE CONFERENCE ROOM
1. CALL TO ORDER
2. TOPICS
A. Budget
B. Set future Study Sessions
3. ADJOURN
SPECIAL
COUNCIL MEETING
November 14, 2017
Agenda
Number: 2A
To: Dave Callister, City Manager
Prepared by: Jodi Bursheim, Finance Manager
Item: 2018 Proposed Budget and CIP Update
1. ACTION REQUESTED:
To review changes and finalize the proposed 2018 budget.
2. BACKGROUND:
The Council has held four budget sessions (May 23, August 15, August 22, and September 12)
to prepare the 2018/2019 budget and tax levy.
CAPITAL IMPROVEMENT PROGRAM
During the budget meetings, the Capital Improvement Program (CIP) was presented to Council
with $29,486,868 of capital projects in 2018. Since that time, staff is proposing a net reduction
in capital spending for 2018 of $555,000 resulting in an adjusted amount of $28,931,868. The
list of requested changes is outlined in the attached CIP change report and the proposed
changes in funding is summarized below.
CAPITAL IMPROVEMENT PROGRAM CHANGES
Funding Source Funding Amount
Increase (Decrease)
MSA $295,000
Information Technology $375,000
Street Reconstruction ($392,000)
Other Govt Agency ($1,000,000)
Special Assessments $257,000
Park Dedication ($160,000)
Watershed District $20,000
Water Resources ($240,000)
Sewer $110,000
Water $180,000
Net:($555,000)
Page 1
Four of the funds listed above (Information Technology, Water, Sewer, and Water Resources)
are budgeted funds, therefore, these changes required adjustments to the operating budgets
as well. It is important to note that many of the funding sources for capital improvement
projects are from unbudgeted funds. Cash flow projections for the major capital funding
sources are attached.
OPERATING BUDGET
The overall proposed operating budget of $87,910,736 was presented on September 12th. The
overall proposed budget has increased by $1,217,363 resulting in an overall proposed budget
of $89,128,099. A summary of the operating budget totals are listed below:
Fund September 12th
Meeting
Proposed
Changes
November 14th
Meeting
General $39,665,354 ($97,328)$39,568,026
Recreation $1,977,739 $0 $1,977,739
Transit $5,237,404 $0 $5,237,404
CDBG $296,833 ($325)$296,508
HRA Section 8 $3,142,983 ($719)$3,142,264
HRA General $624,269 ($500)$623,769
Water $8,426,462 $0 $8,426,462
Water Resources $4,573,283 $1,216,027 $5,789,310
Sewer $10,589,144 $106,484 $10,695,628
Solid Waste $1,158,124 ($586)$1,157,538
Ice Center $1,724,760 $0 $1,724,760
Field House $413,400 $0 $413,400
Central Equipment $3,804,257 ($2,538)$3,801,719
Public Facilities $2,486,986 ($1,374)$2,485,612
Information Technology $2,599,941 ($1,778)$2,598,163
Risk Management $1,189,797 $0 $1,189,797
Total:$87,910,736 $1,217,363 $89,128,099
2018 Proposed Operating Budgets
The major changes to the operating budgets included a reduction of benefit costs and
adjustments to capital project timing. Insurance benefits were reduced by approximately
$126,000; of that amount $97,328 impacts the General Fund.
The Water Resources fund had the most change. During budget meetings it was mentioned to
Council that this fund was still under review. The most significant change as a result of that
review process was the Kilmer Pond Reconstruction project. It is important to note that this
project was included in the capital improvement plan reviewed with Council. This project then
was shifted from 2018 to 2019 and removed from the water resources operating budget
presented to Council on September 12th. The timing continued to change for many projects to
ensure adequate funding along with priority needs of the project. The result of the final review
was that the Kilmer Pond Reconstruction project shifted back to 2018 and therefore needs to
be included in the operating budget.
A detail list is provided below identifying all changes to each fund.
Page 2
Fund Account Revenue
Amount
Expenditure
Amount Description
General Fund Exp - Ins benefits ($97,328)Reduction in benefit cost
Rev - property taxes ($97,328)Proposed reduction in property taxes
Recreation Exp - Ins benefits ($2,919)Reduction in benefit cost
Exp -Transfer- Out $2,919 Transfer to Park Replacement
Transit Exp - Ins benefits ($650)Reduction in benefit cost
Exp -Transfer- Out $650 Transfer to fund blance reserves
CDBG Exp - Ins benefits ($325)Reduction in benefit cost
Rev - Intergovernmental ($325)Reduce CDBG funding
HRA - Section 8 Exp - Ins benefits ($719)Reduction in benefit cost
Rev - Transfers In ($719)Reduce amount needed from fund balance reserves
HRA - General Exp - Ins benefits ($915)Reduction in benefit cost
Exp - Transfer-Out $415 Increase amount of transfer to Vicksburg Crossing
Rev - Interest ($500)Reduce interest
Water Exp - Capital $150,000 Hwy 55 Frontage Rd reconstruction project Adj
Exp - Capital $30,000 30th Ave East of E Medicine Lake street recon Adj
Exp - Ins benefits ($6,246)Reduction in benefit cost
Exp - Transfer-Out ($173,754)Reduce amount needed from fund balance reserves
Water Resources Exp - Ins benefits ($3,973)Reduction in benefit cost
Exp - Professional Serv ($20,000)Cost reduction
Exp - Street Cleaning ($130,000)Cost reduction
Exp - Capital $1,350,000 Project timing adj - Kilmer Pond Reconstruction
Exp - Capital $30,000 Project timing adj - Hwy 55 Frontage Rd reconstruction
Exp - Capital ($10,000)Project timing adj - 30th Ave East of E Medicine Lake
street
Exp - Capital $0 ($260K) project adjustments included in Sept 12th
proposed budget
Rev - Transfers In $1,216,027 Increase amount needed from reserves
Sewer Rev - Transfers In $106,484 Increase amount needed from reserves
Exp - Ins benefits ($3,516)Reduction in benefit cost
Exp - Capital $110,000 Hwy 55 Frontage Rd reconstruction project Adj
Solid Waste Exp - Ins benefits ($586)Reduction in benefit cost
Rev - Transfers In ($586)Reduce amount needed from fund balance reserves
Ice Center Exp - Ins benefits ($2,208)Reduction in benefit cost
Exp - Transfer-Out $2,208 Transfer to fund blance reserves
Field House Exp - Ins benefits ($424)Reduction in benefit cost
Exp - Transfer-Out $424 Transfer to fund blance reserves
Central Equipment Exp - Ins benefits ($2,538)Reduction in benefit cost
Rev - Transfers In ($2,538)Reduce amount needed from fund balance reserves
Public Facilities Exp - Ins benefits ($1,374)Reduction in benefit cost
Rev - Transfers In ($1,374)Reduce amount needed from fund balance reserves
Information Tech Exp - Ins benefits ($1,778)Reduction in benefit cost
Exp - Captial $0 $375,000 project adjustments included in Sept 12th
proposed budget
Rev - Transfers In ($1,778)Reduce amount needed from fund balance reserves
Total $1,217,363 $1,217,363
OPERATING BUDGET CHANGES
Page 3
LEVY
The reduction of $97,328 to the General Fund could be used to reduce the levy increase from
4.9% to 4.6%. This option is currently included in the budget documents. Another option
Council may want to consider is to provide additional funding to Park Replacement or the
Historical Society rather than reduce the levy.
The original proposed levy and the reduced levy option are summarized below.
Levy Type 2017
Proposed
2018
% Increase /
Decrease
over 2017
w/Reduction
2018
% Increase /
Decrease
over 2017
Levy Base
General Fund Base 26,691,753 28,185,386 5.60% 28,088,058 5.23%
Street Reconstruction 3,024,021 3,084,501 2.00% 3,084,501 2.00%
Recreation Fund 631,674 650,624 3.00% 650,624 3.00%
Park Replacement 360,705 371,526 3.00% 371,526 3.00%
Capital Improvement Fund 427,853 440,688 3.00% 440,688 3.00%
Total Levy Base 31,136,006 32,732,725 5.13%32,635,397 4.82%
Special Levies
GO 2012A (2004A) Public Safety 561,488 569,258 1.38% 569,258 1.38%
GO 2010A Open Space 267,606 266,713 -0.33% 266,713 -0.33%
2015A Open Space 268,347 269,712 0.51% 269,712 0.51%
Total Special Levies 1,097,441 1,105,683 0.75%1,105,683 0.75%
TOTAL CITY LEVY 32,233,447 33,838,408 4.98% 33,741,080 4.68%
HRA Levy 571379 580,519 1.60% 580,519 1.60%
TOTAL LEVY $32,804,826 $34,418,927 4.92% $34,321,599 4.62%
CITY OF PLYMOUTH PROPERTY TAX LEVIES
Staff is requesting Council to consider the proposed changes and discuss any other changes
that Council may have before finalization of the budget and levy.
The budget public hearing and final adoption of the levy, proposed budgets, and Capital
Improvement Program will occur on December 12, 2017. The Council may adopt the final
budget on the same night as the public hearing.
3. BUDGET IMPACT:
As indicated in the report.
4. ATTACHMENTS:
Budget Fund Summary
CIP Summary
CIP Department Detail
CIP change report
Cash Flows
Page 4
Fund
Actual
2016
Budget
Amended
2017
Budget
Proposed
2018
Budget
Proposed
2019
Budget
Variance $
2017-2018
Budget
Variance %
2017-2018
Budget
Variance $
2018-2019
Budget
Variance %
2018-2019
Revenue General Fund 38,463,806 37,691,953 39,568,026 40,931,381 1,876,073 4.98 %1,363,355 3.45 %
Recreation Fund 1,838,745 1,927,699 1,977,739 1,997,996 50,040 2.60 %20,257 1.02 %
Transit System 5,195,877 5,409,566 5,237,404 5,418,432 (172,162)(3.18 %)181,028 3.46 %
Community Dev
Block Grant (CDBG)
313,602 298,788 296,508 284,031 (2,280)(.76 %)(12,477)(4.21 %)
HRA Section 8 3,003,995 3,213,431 3,142,264 3,225,467 (71,167)(2.21 %)83,203 2.65 %
HRA General 730,476 629,639 623,769 633,474 (5,870)(.93 %)9,705 1.56 %
Water 15,333,266 8,433,417 8,426,462 8,315,926 (6,955)(.08 %)(110,536)(1.31 %)
Water Resources 6,245,110 5,047,822 5,789,310 4,489,883 741,488 14.69 %(1,299,427)(22.45 %)
Sewer 13,975,060 10,266,961 10,695,628 10,735,355 428,667 4.18 %39,727 .37 %
Solid Waste Mgmt 836,364 1,140,684 1,157,538 1,191,963 16,854 1.48 %34,425 2.97 %
Ice Center 1,849,854 1,924,611 1,724,760 1,776,398 (199,851)(10.38 %)51,638 2.99 %
Field House 392,966 1,136,347 413,400 413,600 (722,947)(63.62 %)200 .05 %
Central Equipment 4,318,299 3,490,612 3,801,719 3,669,622 311,107 8.91 %(132,097)(3.47 %)
Public Facilities 2,018,275 2,007,402 2,485,612 1,964,079 478,210 23.82 %(521,533)(20.98 %)
Information
Technology
2,346,989 2,773,490 2,598,163 2,674,188 (175,327)(6.32 %)76,025 2.93 %
Risk Management 1,065,402 1,004,052 1,189,797 1,212,098 185,745 18.50 %22,301 1.87 %
Total $97,928,088 $86,396,474 $89,128,099 $88,933,893 $2,731,625 3.16 %($194,206)(.22 %)
Expenses General Fund 37,985,208 37,691,953 39,568,026 40,931,381 1,876,073 4.98 %1,363,355 3.45 %
Recreation Fund 1,805,847 1,927,699 1,977,739 1,997,996 50,040 2.60 %20,257 1.02 %
Transit System 4,370,169 5,409,566 5,237,404 5,418,432 (172,162)(3.18 %)181,028 3.46 %
Community Dev
Block Grant (CDBG)
278,514 298,788 296,508 284,031 (2,280)(.76 %)(12,477)(4.21 %)
HRA Section 8 3,004,931 3,213,431 3,142,264 3,225,467 (71,167)(2.21 %)83,203 2.65 %
HRA General 777,858 629,639 623,769 633,474 (5,870)(.93 %)9,705 1.56 %
Water 10,667,529 8,433,417 8,426,462 8,315,926 (6,955)(.08 %)(110,536)(1.31 %)
Water Resources 3,252,158 5,047,822 5,789,310 4,489,883 741,488 14.69 %(1,299,427)(22.45 %)
Sewer 10,218,941 10,266,961 10,695,628 10,735,355 428,667 4.18 %39,727 .37 %
Solid Waste Mgmt 1,074,439 1,140,684 1,157,538 1,191,963 16,854 1.48 %34,425 2.97 %
Ice Center 1,998,014 1,924,611 1,724,760 1,776,398 (199,851)(10.38 %)51,638 2.99 %
Field House 468,876 1,136,347 413,400 413,600 (722,947)(63.62 %)200 .05 %
Central Equipment 2,612,741 3,490,612 3,801,719 3,669,622 311,107 8.91 %(132,097)(3.47 %)
Public Facilities 1,429,495 2,007,402 2,485,612 1,964,079 478,210 23.82 %(521,533)(20.98 %)
Information
Technology
2,004,208 2,773,490 2,598,163 2,674,188 (175,327)(6.32 %)76,025 2.93 %
Nov 08, 2017 10:30 AM Biennial Budget Summary Page 1
City of Plymouth
2018/2019 Biennial Budget Summary
Budgeted Revenues and Expenditures by Fund
Page 5
Fund
Actual
2016
Budget
Amended
2017
Budget
Proposed
2018
Budget
Proposed
2019
Budget
Variance $
2017-2018
Budget
Variance %
2017-2018
Budget
Variance $
2018-2019
Budget
Variance %
2018-2019
Expenses Risk Management 1,265,842 1,004,052 1,189,797 1,212,098 185,745 18.50 %22,301 1.87 %
Total $83,214,769 $86,396,474 $89,128,099 $88,933,893 $2,731,625 3.16 %($194,206)(.22 %)
Nov 08, 2017 10:30 AM Biennial Budget Summary Page 2
City of Plymouth
2018/2019 Biennial Budget Summary
Budgeted Revenues and Expenditures by Fund
Page 6
2018 2019 2020 2021 2022 Total
Central Equipment 2,063,868 1,889,500 1,750,300 2,795,964 355,646 8,855,278
Field House - Admin 37,500 0 0 0 0 37,500
General Fund 170,000 0 0 0 0 170,000
Grants 0 300,000 10,720,000 0 0 11,020,000
Ice Center - Admin 235,000 290,000 190,000 225,000 0 940,000
IT Systems 822,000 940,000 150,000 160,000 0 2,072,000
Municipal State Aid Fund 3,095,000 4,510,000 1,230,000 4,690,000 920,000 14,445,000
Other Governmental Agency 0 1,000,000 4,000,000 0 0 5,000,000
Park Const Dedication Fees Fund 2,670,000 3,750,000 2,020,000 4,375,000 4,000,000 16,815,000
Park Replacement Fund 1,720,000 990,000 2,390,000 1,152,000 1,445,500 7,697,500
Public Facilities 1,165,000 100,000 1,235,000 80,000 0 2,580,000
Rec - Admin 37,500 0 0 0 0 37,500
Sewer - Admin 2,460,000 2,070,000 1,770,000 1,270,000 1,270,000 8,840,000
Special Assessments 1,988,000 3,061,438 2,078,757 2,001,574 2,024,000 11,153,769
Street Reconstruction Fund 5,917,000 5,737,156 6,383,135 3,857,362 3,811,000 25,705,653
Unidentified 1,044,000 0 0 0 25,000,000 26,044,000
Utility Trunk Expansion Fund 320,000 320,000 320,000 320,000 9,320,000 10,600,000
Water - Admin 1,351,000 2,001,406 2,308,108 1,571,064 1,170,000 8,401,578
Water Resources - Admin 3,416,000 1,113,000 1,565,000 1,590,000 710,000 8,394,000
Watershed District 420,000 362,000 375,000 775,000 775,000 2,707,000
GRAND TOTAL $28,931,868 $28,434,500 $38,485,300 $24,862,964 $50,801,146 $171,515,778
Page 1Nov 07, 2017 03:25 PM
City of Plymouth
Capital Improvement Plan 2018-2022
Funding Source Summary
Page 7
Year Identified 2018 2019 2020 2021 2022 Total
ADMINISTRATIVE SERVICES
Information Technology
IT-15-0011 Replace Permitting System 2015 375,000 0 0 0 0 375,000
IT-16-0005 VDI - Virtual Desktop Infrastructure 2016 50,000 0 0 0 0 50,000
IT-16-0010 Fiberoptics Interconnections 2016 80,000 80,000 80,000 80,000 0 320,000
IT-17-0001 Replace Production Image Scanners 2014 27,000 0 0 0 0 27,000
IT-17-0002 Squad Car Printer Replacement 2016 30,000 0 0 0 0 30,000
IT-17-0003 Public Safety Body Cameras 2016 0 250,000 0 0 0 250,000
IT-17-0007 Switch Upgrades 2017 30,000 30,000 30,000 0 0 90,000
IT-17-0008 Camera System Upgrades 2017 40,000 40,000 40,000 0 0 120,000
IT-17-0009 Phone System Upgrades 2017 30,000 30,000 0 0 0 60,000
IT-18-0001 UPS Server Room Upgrade 2017 30,000 0 0 0 0 30,000
IT-18-0004 Laserfiche licensing web forms 2018 30,000 0 0 0 0 30,000
IT-18-0005 Firewall replacement 2018 100,000 100,000 0 0 0 200,000
IT-19-0001 PureStorage Expansion 2018 0 100,000 0 0 0 100,000
IT-19-0002 Public Safety Dell Isilon Expansion 2018 0 80,000 0 80,000 0 160,000
IT-19-0003 Public Safety Squad Car Computer/Camera upgrade 2018 0 230,000 0 0 0 230,000
Total: Information Technology $822,000 $940,000 $150,000 $160,000 $0 $2,072,000
TOTAL: ADMINISTRATIVE SERVICES $822,000 $940,000 $150,000 $160,000 $0 $2,072,000
PARKS AND RECREATION
Ice Center
IC-13-0001 Replace Ice Center Zambonis 2013 0 150,000 0 0 0 150,000
IC-14-0003 Replace Ice Center Dehumidifier Desiccant Wheels
2013 0 0 40,000 0 0 40,000
IC-16-0001 Replace Ice Center Roof Top Air Handler 2013 70,000 0 0 225,000 0 295,000
IC-16-0002 Replace Ice Center Roof 2013 720,000 0 0 0 0 720,000
IC-16-0003 RUPP Roof Air-Exchange/Handler 2014 125,000 0 0 0 0 125,000
IC-17-0001 Replace Ice Center Dasher Boards 2013 0 140,000 0 0 0 140,000
IC-18-0001 Replace Ice Center Scoreboards 2014 40,000 0 0 0 0 40,000
IC-18-0002 LED Lighting 2018 180,000 0 0 0 0 180,000
IC-18-003 Low E-Ceilings 2018 144,000 0 0 0 0 144,000
Page 1Nov 07, 2017 03:27 PM
City of Plymouth
Capital Improvement Plan 2018-2022
Projects by Department
Page 8
Year Identified 2018 2019 2020 2021 2022 Total
IC-20-0001 Replace Cooling Towers at Plymouth Ice Center 2016 0 0 150,000 0 0 150,000
Total: Ice Center $1,279,000 $290,000 $190,000 $225,000 $0 $1,984,000
Parks & Rec Admin
PR-07-0003 Land Acquisition 2003 500,000 500,000 0 0 0 1,000,000
PR-07-0005 Replace Irrigation Systems 2003 0 0 375,000 252,000 225,500 852,500
PR-10-0004 Add/Replace Outdoor Hockey Rinks 2006 0 150,000 300,000 0 175,000 625,000
PR-13-0001 Neighborhood Parks 2012 420,000 500,000 0 500,000 0 1,420,000
PR-14-0003 Replace Miscellaneous Boardwalks 2010 150,000 80,000 90,000 0 0 320,000
PR-14-0004 Tennis Court Repair 2012 0 0 250,000 0 275,000 525,000
PR-14-0005 Northwest Greenway Trail 2012 1,200,000 2,500,000 1,600,000 2,500,000 0 7,800,000
PR-15-0002 Parking Lot Repair/Replacement 2012 200,000 0 300,000 0 0 500,000
PR-15-0003 Outdoor Turf Field 2012 0 0 0 1,000,000 0 1,000,000
PR-16-0002 Park Lighting 2016 100,000 0 120,000 0 0 220,000
PR-16-0003 Electronic Reader Board Repair/Renovation 2016 75,000 0 0 0 0 75,000
PR-17-0001 Park Building Renovation and Repair 2016 900,000 35,000 500,000 0 0 1,435,000
PR-20-0001 10th Playfield Land Development 2016 0 0 0 0 4,000,000 4,000,000
PR-XX-9001 New Trails 2003 450,000 250,000 0 375,000 0 1,075,000
PR-XX-9002 Trail Repair 2003 210,000 300,000 300,000 400,000 400,000 1,610,000
PR-XX-9003 Playground Replacement or Renovation 2006 260,000 350,000 500,000 400,000 270,000 1,780,000
PR-XX-9004 Miscellaneous Park Improvements 2006 0 75,000 75,000 100,000 100,000 350,000
Total: Parks & Rec Admin $4,465,000 $4,740,000 $4,410,000 $5,527,000 $5,445,500 $24,587,500
Plymouth Creek Activity Center
PR-18-0001 Plymouth Creek Center Renovation & Expansion 2018 0 0 0 0 25,000,000 25,000,000
Total: Plymouth Creek Activity Center $0 $0 $0 $0 $25,000,000 $25,000,000
TOTAL: PARKS AND RECREATION $5,744,000 $5,030,000 $4,600,000 $5,752,000 $30,445,500 $51,571,500
PUBLIC WORKS
Central Services - Central Equipment
CE-11-0230 Street Sweeper 2007 210,000 0 0 0 0 210,000
CE-11-0319 Air Compressor 2007 38,000 0 0 0 0 38,000
CE-12-0237 Back Hoe 2008 0 150,000 0 0 0 150,000
CE-12-0275 Single Axle Plow with Sander 2008 230,000 0 0 0 0 230,000
CE-12-237A Hammer for Back Hoe 2008 0 30,000 0 0 0 30,000
CE-13-0238 Motorgrader 2009 0 0 308,000 0 0 308,000
Page 2Nov 07, 2017 03:27 PM
City of Plymouth
Capital Improvement Plan 2018-2022
Projects by Department
Page 9
Year Identified 2018 2019 2020 2021 2022 Total
CE-13-0283 Single Axle Plow with Sander 2009 230,000 0 0 0 0 230,000
CE-13-0404 Engineering All Wheel Drive Van 2011 30,000 0 0 0 0 30,000
CE-13-0590 Chipper Truck 2009 85,000 0 0 0 0 85,000
CE-13-0592 One Ton Truck with Plow 2009 0 75,000 0 0 0 75,000
CE-13-0595 3/4 Ton Pickup With Irrigation Utility Box 2011 0 41,000 0 0 0 41,000
CE-14-0228 Excavator 2015 0 0 0 220,000 0 220,000
CE-14-0279 Single Axle Plow with Sander 2013 0 240,000 0 0 0 240,000
CE-14-0402 Engineering 1/2 Ton 4X4 Pickup 2010 30,000 0 0 0 0 30,000
CE-15-0205 Remote Sheepsfoot Trench Compactor 2012 0 0 42,000 0 0 42,000
CE-16-0303 Hydro-Seeder 2012 0 35,000 0 0 0 35,000
CE-16-1700 Building Inspections Pickup 2012 28,000 0 0 0 0 28,000
CE-16-1705 Police CSO 1/2 Ton Pickup 2012 0 0 30,000 0 0 30,000
CE-17-0225 Excavator 2013 0 0 150,000 0 0 150,000
CE-17-0333 Back Hoe 2013 0 0 0 200,000 0 200,000
CE-17-0575 One Ton Truck with Lift Gate 2013 0 80,000 0 0 0 80,000
CE-17-0596 One Ton 4X4 with Plow and Lift Gate 2013 0 78,000 0 0 0 78,000
CE-17-1703 Building Inspection Pickup 4X4 2013 0 28,000 0 0 0 28,000
CE-17-1717 Police CSO 1/2 Ton Pickup 2013 36,468 0 0 0 0 36,468
CE-18-0033 Engineering SUV 2014 30,000 0 0 0 0 30,000
CE-18-0198 Minivan 2016 0 0 30,000 0 0 30,000
CE-18-0203 2000 Wheel Loader w/plow 2014 300,000 0 0 0 0 300,000
CE-18-0325 1990 25 KW Generator 2016 0 30,000 0 0 0 30,000
CE-18-0360 One Ton with Plow and Contractor Box 2014 85,000 0 0 0 0 85,000
CE-18-0364 Jetter Truck 2014 200,800 0 0 0 0 200,800
CE-18-0365 One Ton Truck with Lift Gate 2014 74,000 0 0 0 0 74,000
CE-18-0598 One Ton 4X4 with Plow 2014 0 80,000 0 0 0 80,000
CE-18-1000 Police Squad Cars (7)2014 280,000 0 0 0 0 280,000
CE-18-1719 Police CSO 1/2 Ton Pickup 2016 0 32,000 0 0 0 32,000
CE-18-2000 One Ton Truck with Plow 2014 0 79,000 0 0 0 79,000
CE-18-200X Tandem Axle Truck for Hauling 2016 172,000 0 0 0 0 172,000
CE-18-3022 Jetter Vac 2014 32,800 0 0 0 0 32,800
CE-18-5002 Wood Chipper 2014 55,400 0 0 0 0 55,400
CE-18-5003 Forestry Pickup 2014 26,400 0 0 0 0 26,400
CE18-700x Portable hoists (6) units 2018 62,000 0 0 0 0 62,000
CE-19-0285 Tandem Axle Plow with Sander 2015 0 270,000 0 0 0 270,000
CE-19-0367 Televising Van 2015 0 214,000 0 0 0 214,000
CE-19-0700 Fork Lift 6000 Pound Capacity 2015 0 36,500 0 0 0 36,500
Page 3Nov 07, 2017 03:27 PM
City of Plymouth
Capital Improvement Plan 2018-2022
Projects by Department
Page 10
Year Identified 2018 2019 2020 2021 2022 Total
CE-19-1000 Police Squad Cars (7)2015 0 301,000 0 0 0 301,000
CE-19-2004 Steel Drum Roller 6500lbs 2015 0 50,500 0 0 0 50,500
CE-19-5005 3/4 Ton Pickup with Plow 2015 0 39,500 0 0 0 39,500
CE-19-5006 3/4 Ton Pickup with Plow 2015 0 0 42,000 0 0 42,000
CE-20-0217 4 Inch Pump 2016 0 0 40,000 0 0 40,000
CE-20-0239 2005 Air Compressor 2016 0 0 31,000 0 0 31,000
CE-20-0286 Tandem Axle Dump Truck with Sander 2016 0 0 280,000 0 0 280,000
CE-20-0287 Tandem Axle Truck with Sander 2016 0 0 280,000 0 0 280,000
CE-20-0353 Step Van for Excavations 2016 0 0 81,000 0 0 81,000
CE-20-0368 3/4 Ton Pickup 4x4 2016 0 0 34,000 0 0 34,000
CE-20-1706 2010 Police Investigations SUV 2016 0 0 30,000 0 0 30,000
CE-20-1707 Police Investigation Vehicle 2016 0 0 29,000 0 0 29,000
CE-20-2006 3/4 Ton Pickup 4x4 with Plow 2016 0 0 38,000 0 0 38,000
CE-20-4003 Minivan 2016 0 0 28,000 0 0 28,000
CE-20-5008 3/4 Ton Pickup 4x4 with Plow 2016 0 0 41,000 0 0 41,000
CE-20-5009 3/4 Ton Pickup 4X4 with Plow 2016 0 0 41,000 0 0 41,000
CE-20-500X Park Maintenance 5115M Utility Tractor 2016 140,000 0 0 0 0 140,000
CE-20-5011 Cargo Van 2016 0 0 30,000 0 0 30,000
CE-20-5015 Mower 16'2016 0 0 112,300 0 0 112,300
CE-20-5016 Mower 6'2016 0 0 53,000 0 0 53,000
CE-21-0031 Aerial 100 Platform Fire Truck 2017 0 0 0 1,200,000 0 1,200,000
CE-21-0284 2007 Single Axle Plow 2017 0 0 0 250,000 0 250,000
CE-21-0288 Tandem Axle Plow with Sander 2017 0 0 0 278,000 0 278,000
CE-21-0302 1996 350 Kw Generator on Wheels 2017 0 0 0 100,000 0 100,000
CE-21-0304 2006 Dozer 2017 0 0 0 235,000 0 235,000
CE-21-0369 One Ton 4X4 Pickup 2017 0 0 0 37,000 0 37,000
CE-21-0370 Utility Pickup 2017 0 0 0 44,600 0 44,600
CE-21-0371 2011 Pickup 4x4 2017 0 0 0 30,000 0 30,000
CE-21-0372 2011 Pickup 4x4 2017 0 0 0 30,000 0 30,000
CE-21-1708 Police Investigations SUV 2017 0 0 0 32,500 0 32,500
CE-21-5010 2010 Crew Cab 4x4 2017 0 0 0 36,000 0 36,000
CE-21-5012 6' Mower 2017 0 0 0 60,864 0 60,864
CE-21-5013 2011 Pickup 4x4 with Plow 2017 0 0 0 42,000 0 42,000
CE-22-0044 Fire Deputy Chief SUV 2018 0 0 0 0 47,700 47,700
CE-22-1710 Police Chief SUV 2018 0 0 0 0 42,871 42,871
CE-22-1711 Police Investigations SUV 2018 0 0 0 0 38,950 38,950
CE-22-2011 Asphalt Planer 2018 0 0 0 0 28,425 28,425
CE-22-5017 3/4 Ton Pickup with Plow 2018 0 0 0 0 36,300 36,300
CE-22-5018 One Ton 4X4 with Plow 2018 0 0 0 0 42,400 42,400
CE-22-5024 Mower 16' 2014 2018 0 0 0 0 119,000 119,000
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Capital Improvement Plan 2018-2022
Projects by Department
Page 11
Year Identified 2018 2019 2020 2021 2022 Total
Total: Central Services - Central Equipment $2,375,868 $1,889,500 $1,750,300 $2,795,964 $355,646 $9,167,278
Central Services - Public Facilities
FM-08-0009 Building Maintenance Software 2004 25,000 0 0 0 0 25,000
FM-16-0002 Replace Rooftop Unit - Plymouth Creek Center 2015 125,000 0 0 0 0 125,000
FM-16-0004 Lighting High Efficiency Improvements -Citywide 2016 50,000 50,000 50,000 50,000 0 200,000
FM-17-0003 Administration and Parks office area 2017 900,000 0 0 0 0 900,000
FM-19-0001 Resurface/Seal Concrete Floor - Public Works 2015 65,000 0 0 0 0 65,000
FM-19-0002 Replace Air Makeup Unit - Public Safety Garage 2015 0 50,000 0 0 0 50,000
FM-20-0002 Replace 3 Roof Top Units - City Hall 2016 0 0 125,000 0 0 125,000
FM-20-0003 Replace Used Oil Burner - Public Works 2016 0 0 30,000 0 0 30,000
FM-20-0005 Replace Radiant Heat -Fire Station 1 2016 0 0 30,000 0 0 30,000
FM-20-0006 Community Development, Engineering offices and lunchroom Remodel
2018 0 0 1,000,000 0 0 1,000,000
FM-21-0001 RTU Replacement for Mechanic's Office and Sign Making Room
2017 0 0 0 30,000 0 30,000
Total: Central Services - Public Facilities $1,165,000 $100,000 $1,235,000 $80,000 $0 $2,580,000
Sewer
SS-15-0001 Refurbish Greentree Lift Station 2011 600,000 0 0 0 0 600,000
SS-15-0002 15th Ave./Pineview Lane San. Sewer Replacement 2015 400,000 0 0 0 0 400,000
SS-16-0001 Autumn Hills Lift Station 2014 0 100,000 500,000 0 0 600,000
SS-18-0001 Refurbish Bass Lake Plaza Lift Station 2014 100,000 700,000 0 0 0 800,000
SS-XX-9001 Line Sanitary Sewer Main: Annual Program 2002 930,000 1,000,000 1,000,000 1,000,000 1,000,000 4,930,000
SS-XX-9002 Trunk Sewer Oversizing 2004 100,000 100,000 100,000 100,000 100,000 500,000
Total: Sewer $2,130,000 $1,900,000 $1,600,000 $1,100,000 $1,100,000 $7,830,000
Street Maintenance
ST-08-0006 Rail X-ing Safety Improvements 2004 50,000 550,000 0 0 0 600,000
ST-11-0010 Concrete Sidewalk Replacement 2007 50,000 50,000 50,000 50,000 75,000 275,000
ST-12-0002 Nathan Lane & CR 10 Intersection 2008 100,000 500,000 0 0 0 600,000
ST-14-0002 TH 55 Frontage Road Reconstruction 2010 925,000 0 0 0 0 925,000
Page 5Nov 07, 2017 03:27 PM
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Capital Improvement Plan 2018-2022
Projects by Department
Page 12
Year Identified 2018 2019 2020 2021 2022 Total
ST-17-0002 Frontage Road Southwest Corner CSAH 101 and TH55
2016 0 900,000 0 0 0 900,000
ST-17-0003 54th Avenue from Peony Lane to CSAH 101 2016 275,000 3,000,000 0 0 0 3,275,000
ST-18-0002 Troy Lane from 54th Avenue to CR 47 2016 1,450,000 2,200,000 0 0 0 3,650,000
ST-18-0003 Schmidt Lake Road at I-494 Street Expansion 2017 1,700,000 0 0 0 0 1,700,000
ST-18-0004 Upgrade replacement single axle to a tandem 2018 30,000 0 0 0 0 30,000
ST-19-0002 57th Avenue from Woodcrest to Juneau Lane 2016 0 0 0 3,300,000 0 3,300,000
ST-19-0003 Rockford Road at I-494 Bridge Replacement 2017 200,000 1,000,000 14,720,000 0 0 15,920,000
ST-20-0001 Juneau Lane from Hampton Hills to 59th Avenue 2016 0 0 2,500,000 0 0 2,500,000
ST-XX-9001 Annual Street Reconstruction 2012 2,640,000 2,500,000 3,900,000 3,100,000 2,900,000 15,040,000
ST-XX-9002 Mill & Overlay Projects 2005 1,100,000 1,600,000 1,300,000 1,400,000 1,000,000 6,400,000
ST-XX-9003 Replace Retaining Walls 2005 140,000 160,000 100,000 100,000 100,000 600,000
ST-XX-9004 Edge Mill and Overlay Projects 2005 3,480,000 3,480,000 3,480,000 3,480,000 3,480,000 17,400,000
Total: Street Maintenance $12,140,000 $15,940,000 $26,050,000 $11,430,000 $7,555,000 $73,115,000
Water
WA-12-0001 Refurbish Zachary Water Tower 2009 320,000 320,000 320,000 320,000 0 1,280,000
WA-13-0002 Wells 18 and 19 and New Water Treatment Plant 2009 0 0 0 0 9,000,000 9,000,000
WA-19-0001 Refurbish Central Water Tower 2015 0 350,000 350,000 350,000 350,000 1,400,000
WA-XX-9001 Well Refurbishing 2003 270,000 280,000 280,000 300,000 300,000 1,430,000
WA-XX-9002 Trunk Watermain Oversizing 2004 220,000 220,000 220,000 220,000 220,000 1,100,000
Total: Water $810,000 $1,170,000 $1,170,000 $1,190,000 $9,870,000 $14,210,000
Water Resources
WR-14-0004 Kilmer Park Pond and Stream Restoration 2012 1,350,000 0 0 0 0 1,350,000
WR-15-0001 Plymouth Creek Park Stream Restoration 2012 400,000 0 0 0 0 400,000
WR-15-0003 Mount Olivet Stream Restoration 2013 0 0 75,000 325,000 0 400,000
WR-15-0004 Chelsea Woods Drainage - Weston Ln. to CR 6 2014 0 0 300,000 0 0 300,000
WR-16-0001 Weston Lane Storm Sewer Lift Station Rehab.2013 25,000 50,000 0 475,000 0 550,000
WR-16-0002 Plymouth Creek Stream Restoration 2014 0 0 0 0 50,000 50,000
WR-16-0003 15th Ave./ Pineview Lane Storm Sewer Replacement 2015 800,000 0 0 0 0 800,000
WR-16-0004 Quail Ridge 3rd Addition 2016 350,000 0 0 0 0 350,000
Page 6Nov 07, 2017 03:27 PM
City of Plymouth
Capital Improvement Plan 2018-2022
Projects by Department
Page 13
Year Identified 2018 2019 2020 2021 2022 Total
WR-17-0001 Wild Wings Western Wetland Improvements 2014 0 0 100,000 100,000 0 200,000
WR-17-0003 Harbor Place Erosion Repair 2016 0 0 200,000 0 0 200,000
WR-17-0004 French Ridge Park Drainage Improvement 2016 100,000 0 0 0 0 100,000
WR-17-0005 Greentree Forest Drainage Improvement 2017 200,000 0 0 0 0 200,000
WR-18-0001 St. Marys Addition Drainage Improvement 2016 10,000 125,000 0 0 0 135,000
WR-18-0002 Mengelkochs First Addition Drainage Improvement 2016 0 10,000 50,000 0 0 60,000
WR-18-0003 Plum Tree East Drainage Improvement 2017 0 10,000 250,000 0 0 260,000
WR-18-0004 Schiebers Addition Erosion Repair 2017 0 10,000 150,000 0 0 160,000
WR-18-0005 Elm Creek Stream Restoration - Hwy 55 to WHS
2018 75,000 750,000 0 0 0 825,000
WR-18-0006 6105 Vicksburg Outlet Replacement (Cates Lake)2018 50,000 0 0 0 0 50,000
WR-18-0007 Ivanhoe/Pleasant Hills Drainage Improvement 2018 25,000 100,000 0 0 0 125,000
WR-18-0009 Meadow Wood Drainage Improvement 2018 45,000 250,000 0 0 0 295,000
WR-18-0010 4th and Zircon Drainage Improvement 2018 20,000 110,000 0 0 0 130,000
WR-18-0011 Sunset Trail Drainage Improvement 2018 170,000 0 0 0 0 170,000
WR-19-0001 19th Avenue/Dunkirk Lane Pond Improvement 2016 0 50,000 500,000 0 0 550,000
WR-19-0002 Parkers Lake Park Drainage Improvement 2016 0 0 0 75,000 325,000 400,000
WR-20-0001 Maple Creek Stream Restoration 2016 0 0 100,000 750,000 0 850,000
WR-20-0002 Plymouth Marketplace Drainage Improvement 2017 0 0 20,000 80,000 0 100,000
WR-20-0005 County Road 9/Larch Lane Drainage Improvement 2018 0 0 75,000 100,000 0 175,000
WR-20-0006 Courts/Fields of Nantarre Drainage Improvement 2018 0 0 10,000 75,000 0 85,000
WR-21-0002 Palmer Creek Estates Stream Restoration 2017 0 0 0 100,000 500,000 600,000
WR-21-0003 Ponderosa Woods Stream Restoration 2017 0 0 0 75,000 400,000 475,000
WR-XX-9001 Maintain Water Quality Ponds 2002 125,000 0 100,000 100,000 100,000 425,000
WR-XX-9002 Unspecified Drainage Improvement 2004 0 0 0 100,000 100,000 200,000
Total: Water Resources $3,745,000 $1,465,000 $1,930,000 $2,355,000 $1,475,000 $10,970,000
TOTAL: PUBLIC WORKS $22,365,868 $22,464,500 $33,735,300 $18,950,964 $20,355,646 $117,872,278
GRAND TOTAL $28,931,868 $28,434,500 $38,485,300 $24,862,964 $50,801,146 $171,515,778
Page 7Nov 07, 2017 03:27 PM
City of Plymouth
Capital Improvement Plan 2018-2022
Projects by Department
Page 14
Department / Division / Budget Stage Project Status Year Identified 2018 2019 2020 2021 2022 Total
ADMINISTRATIVE SERVICES
Information Technology
IT-15-0011 Replace Permitting System 2015
Council Mtg 1 Changes Existing 375,000 0 0 0 0 375,000
Change 375,000 0 0 0 0 375,000
Change Activity project was added back in from 2017
PARKS AND RECREATION
Parks & Rec Admin
PR-14-0005 Northwest Greenway Trail 2012
Department Final Existing 1,200,000 1,600,000 2,500,000 2,500,000 0 7,800,000
Council Mtg 1 Changes Existing 1,200,000 2,500,000 1,600,000 2,500,000 0 7,800,000
Change 0 900,000 (900,000) 0 0 0
Change Activity trail section timing changes
PR-XX-9001 New Trails 2003
Department Final Existing 610,000 150,000 0 375,000 0 1,135,000
Council Mtg 1 Changes Existing 450,000 250,000 0 375,000 0 1,075,000
Change (160,000) 100,000 0 0 0 (60,000)
Change Activity Trail gap connections
PUBLIC WORKS
Central Services - Central Equipment
CE-22-0044 Fire Deputy Chief SUV 2018
Department Final Pending 0 0 0 0 0 0
Council Mtg 1 Changes New 0 0 0 0 47,700 47,700
Change 0 0 0 0 47,700 47,700
Change Activity
Page 1Nov 09, 2017 01:14 PM
City of Plymouth
Capital Improvement Plan 2018-2022
Project Change Report
Page 15
Department / Division / Budget Stage Project Status Year Identified 2018 2019 2020 2021 2022 Total
CE-22-1710 Police Chief SUV 2018
Department Final Pending 0 0 0 0 0 0
Council Mtg 1 Changes New 0 0 0 0 42,871 42,871
Change 0 0 0 0 42,871 42,871
Change Activity
CE-22-1711 Police Investigations SUV 2018
Department Final Pending 0 0 0 0 0 0
Council Mtg 1 Changes New 0 0 0 0 38,950 38,950
Change 0 0 0 0 38,950 38,950
Change Activity
CE-22-2011 Asphalt Planer 2018
Department Final Pending 0 0 0 0 0 0
Council Mtg 1 Changes New 0 0 0 0 28,425 28,425
Change 0 0 0 0 28,425 28,425
Change Activity
CE-22-5017 3/4 Ton Pickup with Plow 2018
Department Final Pending 0 0 0 0 0 0
Council Mtg 1 Changes New 0 0 0 0 36,300 36,300
Change 0 0 0 0 36,300 36,300
Change Activity
CE-22-5018 One Ton 4X4 with Plow 2018
Department Final Pending 0 0 0 0 0 0
Council Mtg 1 Changes New 0 0 0 0 42,400 42,400
Change 0 0 0 0 42,400 42,400
Change Activity
CE-22-5024 Mower 16' 2014 2018
Department Final Pending 0 0 0 0 0 0
Council Mtg 1 Changes New 0 0 0 0 119,000 119,000
Change 0 0 0 0 119,000 119,000
Page 2Nov 09, 2017 01:14 PM
City of Plymouth
Capital Improvement Plan 2018-2022
Project Change Report
Page 16
Department / Division / Budget Stage Project Status Year Identified 2018 2019 2020 2021 2022 Total
Change Activity
Central Services - Public Facilities
FM-17-0003 Administration and Parks office area 2017
Department Final Existing 900,000 0 1,000,000 0 0 1,900,000
Council Mtg 1 Changes Existing 900,000 0 0 0 0 900,000
Change 0 0 (1,000,000) 0 0 (1,000,000)
Change Activity Remodel projects for Admin area and lower level separated into two projects
FM-20-0006 Community Development, Engineering offices and lunchroom Remodel 2018
Department Final New 0 0 400,000 0 0 400,000
Council Mtg 1 Changes New 0 0 1,000,000 0 0 1,000,000
Change 0 0 600,000 0 0 600,000
Change Activity remodel projects separated into two phases - includes Engineering, Community Development and lunchroom in this lower level remodel.
Street Maintenance
ST-08-0006 Rail X-ing Safety Improvements 2004
Department Final Existing 50,000 900,000 0 0 0 950,000
Council Mtg 1 Changes Existing 50,000 550,000 0 0 0 600,000
Change 0 (350,000) 0 0 0 (350,000)
Change Activity reevaluation of project costs after meeting with Federal Rail Admin
ST-14-0002 TH 55 Frontage Road Reconstruction 2010
Department Final Existing 120,000 805,000 0 0 0 925,000
Council Mtg 1 Changes Existing 925,000 0 0 0 0 925,000
Change 805,000 (805,000) 0 0 0 0
Change Activity project timing
Page 3Nov 09, 2017 01:14 PM
City of Plymouth
Capital Improvement Plan 2018-2022
Project Change Report
Page 17
Department / Division / Budget Stage Project Status Year Identified 2018 2019 2020 2021 2022 Total
ST-17-0003 54th Avenue from Peony Lane to CSAH 101 2016
Department Final Existing 1,000,000 3,000,000 0 0 0 4,000,000
Council Mtg 1 Changes Existing 275,000 3,000,000 0 0 0 3,275,000
Change (725,000) 0 0 0 0 (725,000)
Change Activity project cost reevaluation due to cost split with Enclave at Elm Creek development
ST-19-0003 Rockford Road at I-494 Bridge Replacement 2017
Department Final Existing 1,000,000 14,920,000 0 0 0 15,920,000
Council Mtg 1 Changes Existing 200,000 1,000,000 14,720,000 0 0 15,920,000
Change (800,000)(13,920,000) 14,720,000 0 0 0
Change Activity project timing due to potential funding availability
ST-XX-9001 Annual Street Reconstruction 2012
Department Final Existing 2,480,000 2,780,000 2,480,000 3,080,000 3,080,000 13,900,000
Council Mtg 1 Changes Existing 2,640,000 2,500,000 3,900,000 3,100,000 2,900,000 15,040,000
Change 160,000 (280,000) 1,420,000 20,000 (180,000) 1,140,000
Change Activity 2018 to include 30th Ave. East of E. Medicine Lake Blvd. Adjusted project timing.
ST-XX-9003 Replace Retaining Walls 2005
Department Final Existing 110,000 160,000 100,000 100,000 100,000 570,000
Council Mtg 1 Changes Existing 140,000 160,000 100,000 100,000 100,000 600,000
Change 30,000 0 0 0 0 30,000
Change Activity project cost adjusted for increased pricing due to different wall that will align with 30th Avenue street reconstruction
Water Resources
WR-15-0004 Chelsea Woods Drainage - Weston Ln. to CR 6 2014
Department Final Existing 300,000 0 0 0 0 300,000
Council Mtg 1 Changes Existing 0 0 300,000 0 0 300,000
Change (300,000) 0 300,000 0 0 0
Change Activity project timing
Page 4Nov 09, 2017 01:14 PM
City of Plymouth
Capital Improvement Plan 2018-2022
Project Change Report
Page 18
Department / Division / Budget Stage Project Status Year Identified 2018 2019 2020 2021 2022 Total
WR-16-0001 Weston Lane Storm Sewer Lift Station Rehab.2013
Department Final Existing 50,000 500,000 0 0 0 550,000
Council Mtg 1 Changes Existing 25,000 50,000 0 475,000 0 550,000
Change (25,000)(450,000) 0 475,000 0 0
Change Activity project timing shifts
WR-16-0003 15th Ave./ Pineview Lane Storm Sewer Replacement 2015
Department Final Existing 800,000 0 525,000 0 0 1,325,000
Council Mtg 1 Changes Existing 800,000 0 0 0 0 800,000
Change 0 0 (525,000) 0 0 (525,000)
Change Activity Moved to 2018 to be coordinated with trail reconstruction by Three Rivers Park District
WR-17-0001 Wild Wings Western Wetland Improvements 2014
Department Final Existing 0 100,000 100,000 0 0 200,000
Council Mtg 1 Changes Existing 0 0 100,000 100,000 0 200,000
Change 0 (100,000) 0 100,000 0 0
Change Activity project timing
WR-17-0003 Harbor Place Erosion Repair 2016
Department Final Existing 0 200,000 0 0 0 200,000
Council Mtg 1 Changes Existing 0 0 200,000 0 0 200,000
Change 0 (200,000) 200,000 0 0 0
Change Activity project timing
WR-17-0006 Fawn Creek Erosion Repair 2017
Department Final New 0 40,000 0 0 0 40,000
Council Mtg 1 Changes New 0 0 0 0 0 0
Change 0 (40,000) 0 0 0 (40,000)
Change Activity
WR-18-0004 Schiebers Addition Erosion Repair 2017
Department Final New 0 10,000 50,000 0 0 60,000
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City of Plymouth
Capital Improvement Plan 2018-2022
Project Change Report
Page 19
Department / Division / Budget Stage Project Status Year Identified 2018 2019 2020 2021 2022 Total
Council Mtg 1 Changes New 0 10,000 150,000 0 0 160,000
Change 0 0 100,000 0 0 100,000
Change Activity
WR-18-0008 5530 Trenton Storm Sewer Repair 2018
Department Final New 40,000 0 0 0 0 40,000
Council Mtg 1 Changes New 0 0 0 0 0 0
Change (40,000) 0 0 0 0 (40,000)
Change Activity This will be completed in-house with newly purchased equipment
WR-19-0002 Parkers Lake Park Drainage Improvement 2016
Department Final Existing 0 0 0 75,000 300,000 375,000
Council Mtg 1 Changes Existing 0 0 0 75,000 325,000 400,000
Change 0 0 0 0 25,000 25,000
Change Activity Project now included and aligned with Bassett Creek Watershed CIP Project now included and aligned with Bassett Creek Watershed CIP
WR-XX-9001 Maintain Water Quality Ponds 2002
Department Final Existing 0 300,000 175,000 175,000 200,000 850,000
Council Mtg 1 Changes Existing 125,000 0 100,000 100,000 100,000 425,000
Change 125,000 (300,000)(75,000)(75,000)(100,000)(425,000)
Change Activity Adjusted cost and timing due to project reevaluation
WR-XX-9002 Unspecified Drainage Improvement 2004
Department Final Existing 0 0 250,000 250,000 250,000 750,000
Council Mtg 1 Changes Existing 0 0 0 100,000 100,000 200,000
Change 0 0 (250,000)(150,000)(150,000)(550,000)
Change Activity reevaluated project needs
Page 6Nov 09, 2017 01:14 PM
City of Plymouth
Capital Improvement Plan 2018-2022
Project Change Report
Page 20
Grand Total of CIP (Changed/Unchanged)
Budget Stage 2018 2019 2020 2021 2022 Total
Department Final 29,486,868 43,879,500 23,895,300 24,492,964 50,850,500 172,605,132
Change (555,000)(15,445,000) 14,590,000 370,000 (49,354)(1,089,354)
Council Mtg 1 Changes 28,931,868 28,434,500 38,485,300 24,862,964 50,801,146 171,515,778
Page 7Nov 09, 2017 01:14 PM
City of Plymouth
Capital Improvement Plan 2018-2022
Project Change Report
Page 21
2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027
Revenues 616,653 367,877 3,137,097 604,565 247,599 980,156 313,658 1,248,992 472,266 461,987 1,437,957 459,637 667,277 680,538 690,566 710,683 731,403 752,746 774,728 797,370 820,691
Expenditures 551,561 427,706 568,265 343,557 2,783,512 418,040 505,132 1,435,713 1,120,456 1,554,302 981,853 1,976,464 1,239,884 2,633,107 1,388,126 1,681,659 1,546,194 1,592,580 1,640,357 1,689,568 1,740,255
Cash Flow 2,311,855 2,333,024 4,995,669 5,390,195 4,784,674 5,265,738 4,996,840 4,745,260 4,023,168 2,852,957 3,223,839 1,617,303 950,336 (1,236,026) (1,933,585) (2,904,562) (3,719,352) (4,559,187) (5,424,816) (6,317,014) (7,236,579)
% New Inflated % New Inflated
Development Year 2018 Cost Cost At Const¹Development Year 2018 Cost Cost At Const¹
Trail Repair 100.00% 2018 210,000 210,000 Playground Replacement/Renovation 100.00% 2021 400,000 400,000
Playground Replacement/Renovation 100.00% 2018 260,000 260,000 Playfield Lighting Re‐payment 100.00% 2021 235,000 235,000
Playfield Lighting Re‐payment 100.00% 2018 235,000 235,000 Misc. Park Improvements 100.00% 2021 100,000 100,000
Replace Misc. Boardwalks 100.00% 2018 150,000 150,000 Trail Repair 100.00% 2021 400,000 400,000
Parking Lot Repair/Replacement 100.00% 2018 200,000 200,000 Replace Irrigation Systems 100.00% 2021 252,000 252,000
Park Building Renovation/Repair 100.00% 2018 900,000 900,000 1,387,000 1,387,000
1,955,000 1,955,000
Playground Replacement/Renovation 100.00% 2022 270,000 270,000
Trail Repair 100.00% 2019 300,000 300,000 Replace Irrigation Systems 100.00% 2022 225,500 225,500
Playground Replacement/Renovation 100.00% 2019 350,000 350,000 Tennis Court Repair 100.00% 2022 275,000 275,000
Playfield Lighting Re‐payment 100.00% 2019 235,000 235,000 Playfield Lighting Re‐payment 100.00% 2022 235,000 235,000
Add/Replace Outdoor Hockey Rinks 100.00% 2019 150,000 150,000 Add/Replace Outdoor Hockey Rinks 100.00% 2022 175,000 175,000
Misc. Park Improvements 100.00% 2019 75,000 75,000 Misc. Park Improvements 100.00% 2022 100,000 100,000
Replace Misc. Boardwalks 100.00% 2019 80,000 80,000 1,280,500 1,280,500
Park Building Renovation/Repair 100.00% 2019 35,000 35,000
1,225,000 1,225,000 Average Annual Projects 100.00% 2023 1,500,000 1,545,000
Trail Repair 100.00% 2020 300,000 300,000 Average Annual Projects 100.00% 2024 1,500,000 1,591,350
Tennis Court Repair 100.00% 2020 250,000 250,000
Playground Replacement/Renovation 100.00% 2020 500,000 500,000 Average Annual Projects 100.00% 2025 1,500,000 1,639,091
Playfield Lighting Re‐payment 100.00% 2020 235,000 235,000
Misc. Park Improvements 100.00% 2020 75,000 75,000 Average Annual Projects 100.00% 2026 1,500,000 1,688,263
Replace Misc. Boardwalks 100.00% 2020 90,000 90,000
Parking Lot Repair/Replacement 100.00% 2020 300,000 300,000 Average Annual Projects 100.00% 2027 1,500,000 1,738,911
Park Building Renovation/Repair 100.00% 2020 500,000 500,000
Trail Repair 100.00% 2020 400,000 400,000
Replace Irrigation Systems 100.00% 2020 375,000 375,000
3,025,000 3,025,000
¹Inflation factored in for project costs beyond the 2018‐2022 CIP document. Construction inflation is factored at 3%. Land inflation is factored at 15%. Inflation already a consideration when preparing the Capital Improvement Program.
Capital Expenditure Projections
City of Plymouth
Park Replacement Fund
‐$8,000,000
‐$6,000,000
‐$4,000,000
‐$2,000,000
$0
$2,000,000
$4,000,000
$6,000,000
$8,000,000
2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027
Park Replacement 2007 ‐2027
with Levy increase from $371K in 2018 to $600K in 2019
Revenues Expenditures Cash Flow
Page 22
2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027
Revenues1 4,582,577 5,011,722 4,001,527 3,098,363 6,674,974 5,367,965 2,835,182 5,015,757 5,990,944 5,499,511 5,496,841 5,653,231 5,775,796 5,910,328 6,040,581 6,214,157 6,394,605 6,581,999 6,801,544 7,016,279 7,195,762
Expenditures 5,887,203 2,920,016 1,435,811 4,502,209 1,875,187 2,933,510 3,378,775 2,199,051 7,515,574 12,664,350 3,570,849 6,197,000 5,742,156 6,388,135 3,862,362 3,816,000 3,778,018 2,072,939 2,870,680 5,700,075 6,239,244
Cash Flow 4,187,226 6,342,178 8,843,799 7,455,012 12,189,205 14,623,767 14,083,679 16,911,552 14,863,262 7,731,604 9,657,596 9,113,827 9,147,466 8,669,659 10,847,878 13,246,034 15,862,622 20,371,682 24,302,545 25,618,750 26,575,267
1Franchise fees expected to increase 3% each year beginning in 2017.
% New Inflated % New Inflated
Development Year 2018 Cost Cost At Const2 Development Year 2018 Cost Cost At Const2
Replace Retaining Wall 100.00% 2018 140,000 140,000 Replace Retaining Wall 100.00% 2023 100,000 103,000
Edge Mill & Overlay 100.00% 2018 1,969,000 1,969,000 Edge Mill & Overlay 100.00% 2023 920,000 947,600
Rail Crossing Safety Improvements 100.00% 2018 50,000 50,000 Concrete Sidewalk Replacement 100.00% 2023 50,000 51,500
Concrete Sidewalk Replacement 100.00% 2018 50,000 50,000 2023 Street Reconstruction 100.00% 2023 2,593,124 2,670,918
2018 Street Reconstruction 100.00% 2018 1,548,000 1,548,000 3,663,124 3,773,018
Troy Lane from 54th Ave to CR47 100.00% 2018 1,450,000 1,450,000
TH 55 Frontage Road Reconstruction 100.00% 2018 510,000 510,000 Replace Retaining Wall 100.00% 2024 100,000 106,090
54th Ave from Peony Lane to CSAH 101 100.00% 2018 275,000 275,000 Edge Mill & Overlay 100.00% 2024 920,000 976,028
Rockford Rd at I‐494 Bridge Replacement 100.00% 2018 200,000 200,000 Concrete Sidewalk Replacement 100.00% 2024 50,000 53,045
6,192,000 6,192,000 2024 Street Reconstruction 100.00% 2024 879,231 932,776
1,949,231 2,067,939
Replace Retaining Wall 100.00% 2019 160,000 160,000
Edge Mill & Overlay 100.00% 2019 1,920,000 1,920,000 Replace Retaining Wall 100.00% 2025 100,000 109,273
Rail Crossing Safety Improvements 100.00% 2019 250,000 250,000 Edge Mill & Overlay 100.00% 2025 920,000 1,005,309
Concrete Sidewalk Replacement 100.00% 2019 50,000 50,000 Concrete Sidewalk Replacement 100.00% 2025 50,000 54,636
Troy Lane from 54th Ave to CR47 100.00% 2019 2,200,000 2,200,000 2025 Street Reconstruction 100.00% 2025 1,552,503 1,696,462
2019 Street Reconstruction 100.00% 2019 1,157,156 1,157,156 2,622,503 2,865,680
5,737,156 5,737,156
Replace Retaining Wall 100.00% 2026 100,000 112,551
Replace Retaining Wall 100.00% 2020 100,000 100,000 Edge Mill & Overlay 100.00% 2026 920,000 1,035,468
Edge Mill & Overlay 100.00% 2020 1,920,000 1,920,000 Concrete Sidewalk Replacement 100.00% 2026 50,000 56,275
Concrete Sidewalk Replacement 100.00% 2020 50,000 50,000 2026 Street Reconstruction 100.00% 2026 3,990,000 4,490,780
Juneau Lane from Hampton Hills to 59th Ave 100.00% 2020 2,500,000 2,500,000 5,060,000 5,695,075
2020 Street Reconstruction 100.00% 2020 1,813,135 1,813,135
6,383,135 6,383,135 Replace Retaining Wall 100.00% 2027 100,000 115,927
Edge Mill & Overlay 100.00% 2027 920,000 1,066,532
Replace Retaining Wall 100.00% 2021 100,000 100,000 Concrete Sidewalk Replacement 100.00% 2027 50,000 57,964
Edge Mill & Overlay 100.00% 2021 1,920,000 1,920,000 2027 Street Reconstruction 100.00% 2027 4,307,714 4,993,821
Concrete Sidewalk Replacement 100.00% 2021 50,000 50,000 5,377,714 6,234,244
2021 Street Reconstruction 100.00% 2021 1,787,362 1,787,362
3,857,362 3,857,362 Total 44,653,225 46,616,609
Replace Retaining Wall 100.00% 2022 100,000 100,000
Edge Mill & Overlay 100.00% 2022 1,920,000 1,920,000
Concrete Sidewalk Replacement 100.00% 2022 75,000 75,000
2022 Street Reconstruction 100.00% 2022 1,716,000 1,716,000
3,811,000 3,811,000
2Inflation factored in for project costs beyond the 2018‐2022 CIP document. Construction inflation is factored at 3%. Inflation already a consideration when preparing the Capital Improvement Program.
City of Plymouth
Street Reconstruction Fund
Capital Expenditure Projections
$0
$2,000,000
$4,000,000
$6,000,000
$8,000,000
$10,000,000
$12,000,000
$14,000,000
$16,000,000
$18,000,000
$20,000,000
$22,000,000
$24,000,000
$26,000,000
$28,000,000
2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027
Street Reconstruction 2007 ‐2027
Revenues Expenditures Cash Flow
Page 23
2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027
Revenues 519,559 384,002 71,752 3,340,189 1,517,663 897,340 1,951,372 1,289,654 6,740,445 2,042,033 2,060,858 2,071,080 1,663,578 2,037,483 1,237,686 1,200,000 800,000 800,000 800,000 800,000 ‐
Expenditures 324,766 507,882 2,518,204 777,260 1,038,452 1,372,816 352,618 4,447,625 1,060,337 3,852,282 1,243,102 2,671,200 3,751,200 2,021,200 4,376,200 2,061,200 3,039,700 478,605 547,564 563,954 580,837
Cash Flow 2,566,560 2,447,549 12,367 2,619,284 3,044,960 2,598,042 4,166,990 1,016,367 6,677,226 4,868,608 5,686,364 5,086,243 2,998,622 3,014,904 (123,609) (984,809) (3,224,509) (2,903,114) (2,650,678) (2,414,632) (2,995,469)
% New Inflated % New Inflated
Development Year 2018 Cost Cost At Const1 Development Year 2018 Cost Cost At Const*1
New Trails 100.00% 2018 450,000 450,000 The Meadows (Tombers) Park/Transit Development 100.00% 2022 2,000,000 2,060,000
Land Acquisition 100.00% 2018 500,000 500,000
Neighborhood Parks 100.00% 2018 420,000 420,000 Northwest Greenway 100.00% 2023 2,950,000 3,038,500
Northwest Greenway Trail 100.00% 2018 1,200,000 1,200,000
Park Lighting 100.00% 2018 100,000 100,000 Park Land/Amenities 100.00% 2024 450,000 477,405
2,670,000 2,670,000
Park Land/Amenities 100.00% 2025 500,000 546,364
Northwest Greenway Trail 100.00% 2019 2,500,000 2,500,000
Land Acquisition 100.00% 2019 500,000 500,000 Park Land/Amenities 100.00% 2026 500,000 562,754
New Trails 100.00% 2019 250,000 250,000
Neighborhood Parks 100.00% 2019 500,000 500,000 Park Land/Amenities 100.00% 2027 500,000 579,637
3,750,000 3,750,000
Park Lighting 100.00% 2020 120,000 120,000
Northwest Greenway Trail 100.00% 2020 1,600,000 1,600,000
Add/Replace Outdoor Hockey Rinks 100.00% 2020 300,000 300,000
2,020,000 2,020,000
Neighborhood Parks 100.00% 2021 500,000 500,000
Northwest Greenway Trail 100.00% 2021 2,500,000 2,500,000
Outdoor Turf Field 100.00% 2021 1,000,000 1,000,000
New Trails 100.00% 2021 375,000 375,000
4,375,000 4,375,000
¹Inflation factored in for project costs beyond the 2018‐2022 CIP document. Construction inflation is factored at 3%. Land inflation is factored at 15%. Inflation already a consideration when preparing the Capital Improvement Program.
City of Plymouth
Park Dedication Fund
Capital Expenditure Projections
*Capital expenditure costs beyond 2021 are difficult to estimate. Cost projections for 2022‐2027 are best estimates based on
current costs and anticpiated need.
‐$4,000,000
‐$2,000,000
$0
$2,000,000
$4,000,000
$6,000,000
$8,000,000
2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027
Park Dedication 2007 ‐2027
Revenues Expenditures Cash Flow
Page 24
2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027
Revenues 410,294 404,468 370,015 628,638 424,191 427,351 344,093 518,056 1,624,973 465,590 481,902 470,093 480,067 497,715 515,928 535,158 554,996 575,460 594,738 616,940 639,851
Expenditures 303,456 36 364,013 13,563 ‐ ‐ ‐ 1,168,130 692 30,570 2,874,400 720,600 600 600 600 600 600 600 600 600 600
Cash Flow 1,354,659 1,760,206 1,770,822 2,387,127 2,805,258 3,230,141 3,572,823 2,926,438 3,367,521 3,842,401 1,593,888 1,491,674 2,123,872 2,777,889 3,367,219 3,979,307 4,614,886 5,274,712 5,868,851 6,485,190 7,124,441
% New Inflated
Development Year 2018 Cost Cost At Const¹
Ice Center Refrigerant Conversion 100.00% 2017 1,355,800 1,355,800
Ice Center Olympic Rink Conversion 100.00% 2017 850,000 850,000
Ice Center Refrigerant Conversion 100.00% 2017 100,000 100,000
Ice Center Olympic Rink Conversion 100.00% 2017 68,000 68,000
Northwest Greenway Trail 100.00% 2017 500,000 500,000
2,873,800 2,873,800
Replace Ice Center Roof 100.00% 2018 720,000 720,000
¹Inflation factored in for project costs beyond the 2018‐2022 CIP document. Construction inflation is factored at 3%. Inflation already a consideration when preparing the Capital Improvement Program.
City of Plymouth
Capital Improvement Fund
Capital Expenditure Projections
$0
$2,000,000
$4,000,000
$6,000,000
$8,000,000
2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027
Capital Improvement 2007 ‐2027
Revenues Expenditures Cash Flow Revenues Expenditures Cash Flow
Page 25
2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027
Revenues 433,853 314,291 83,212 44,967 167,552 124,414 (9,519) 359,349 134,765 83,278 55,375 56,406 56,959 57,518 58,082 58,652 59,227 59,808 60,395 60,988 61,587
Expenditures 156 - 97,705 1,349,026 61,655 - 7,605 987,358 484,693 1,265 1,100 1,100 1,100 1,100 1,100 1,100 1,100 1,100 1,100 1,100 1,100
Cash Flow 7,535,929 7,866,515 7,870,732 6,576,949 4,799,783 5,110,037 5,280,678 4,850,524 4,701,635 4,986,323 5,040,598 5,095,904 5,151,763 5,208,181 5,265,163 5,322,714 5,380,841 5,439,550 5,498,845 5,558,734 5,619,221
E. Expenditures for a project in excess of three million dollars have been approved by a majority of the votes cast in a regular or special election.
Subd. 2. Expenditures requiring 5/7ths Council Approval. Upon meeting the requirements of Subdivision 1, expenditures from the Community Improvement Fund shall require at least five affirmative votes of the Council, but shall not require voter approval, if the expenditure is for a project that has been
included in the Capital Improvement Program for at least the current year or is declared to be an emergency, e.g., an "Act of God" as that term is defined by generally accepted business general liability insurance policies, and does not exceed three million dollars for any site or project location.
Subd. 3. Expenditures requiring Majority Council Approval. Upon meeting the requirements of Subdivision 1, expenditures from the Community Improvement Fund shall require a simple majority votes of the Council, but shall not require voter approval, if the expenditure:
A. Is for a project that has been included in the Capital Improvement Program for at least two years;
B. Is a loan from the Community Improvement Fund and must be repaid or is made with the condition that no further expenditures from the Community Improvement Fund shall be made until the principal is repaid plus 10 percent of the investment earnings that would have been generated on the
principal at the previous amount; and
C. Expends a total amount of principal not to exceed an amount equal to the Community Improvement Fund's investment earnings from the previous two calendar years prior to the expenditure, not to exceed three million dollars for any site or project location.
321.05. Use of Fund.
Subdivision 1. Generally. The Community Improvement Fund shall be used only when all of the following are met:
A. The project has sufficient community wide benefit as determined by its intended uses, addresses a community need or problem, and is consistent with other City goals, programs and policies.
B. The expenditure for the project is for an item of a capital nature.
C. The Council has conducted a public hearing on the project.
D. There has been an estimate prepared outlining the operating expenses and proposed funding sources for the project for a five year period.
Hilde Phase 1
Hilde Phase 2
‐$2,000,000
$0
$2,000,000
$4,000,000
$6,000,000
$8,000,000
$10,000,000
2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027
Community Improvement 2007 ‐2027
Revenues Expenditures Cash Flow
Page 26
2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027
Revenues1 572,468 2,653,458 2,675,231 2,560,231 2,651,875 2,823,410 3,017,803 3,671,063 3,777,562 4,318,299 3,490,612 3,566,089 3,669,622 3,791,081 3,904,382 4,008,663 4,151,909 4,270,758 4,393,100 4,519,042 4,648,688
Expenditures2,3 2,350,801 2,480,932 2,204,891 2,302,259 2,277,342 2,481,848 2,611,148 2,598,731 2,568,732 2,612,741 3,259,479 3,385,298 3,424,387 3,616,819 3,552,236 3,557,362 3,586,179 3,453,276 3,309,762 3,233,942 3,274,168
Cash Flow 3,973,464 4,137,198 4,818,923 5,140,860 6,088,037 6,119,777 5,086,041 6,515,562 6,469,704 7,049,058 7,353,521 7,117,891 7,185,658 7,462,714 6,754,495 8,892,021 8,798,111 8,695,675 8,584,386 8,463,907 8,333,888
1Assume a 3% increase in operating revenue and a 1.25% increase in interest revenue each year.
2Assume a 3% increase in operating expenses each year.
3Capital expense projections for 2022‐2027 are based on the average amount of projects in each year of the CIP.
% New Inflated % New Inflated
Development Year 2018 Cost Cost At Const4, 5 Development Year 2018 Cost Cost At Const4, 5
Equipment Purchases 100.00% 2018 2,063,868 2,063,868 Average Annual Equipment Purchases 100.00% 2023 2,000,000 2,318,548
Equipment Purchases 100.00% 2019 1,889,500 1,889,500 Average Annual Equipment Purchases 100.00% 2024 2,000,000 2,388,105
Equipment Purchases 100.00% 2020 1,750,300 1,750,300 Average Annual Equipment Purchases 100.00% 2025 2,000,000 2,459,748
Equipment Purchases 100.00% 2021 2,795,964 2,795,964 Average Annual Equipment Purchases 100.00% 2026 2,000,000 2,533,540
Average Annual Equipment Purchases 100.00% 2027 2,000,000 2,609,546
4Inflation factored in for project costs beyond the 2018‐2022 CIP document. Construction inflation is factored at 3%. Inflation already a consideration when preparing the Capital Improvement Program.
5Detailed equipment purchases for 2018‐2022 can be found in the Capital Improvement Plan.
City of Plymouth
Central Equipment Fund
Capital Expense Projections
$0
$2,000,000
$4,000,000
$6,000,000
$8,000,000
$10,000,000
2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027
Central Equipment 2007 ‐2027
Revenues Expenditures Cash Flow
Page 27
2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027
Revenues1 1,581,150 1,293,498 1,224,769 1,655,456 1,693,650 1,654,507 1,486,870 1,972,552 2,077,099 2,018,275 1,879,521 1,908,475 1,964,079 2,034,367 2,085,928 2,153,818 2,224,841 2,295,612 2,368,556 2,443,740 2,521,230
Expenditures2,3 1,228,390 1,134,315 1,086,796 1,297,881 1,052,610 949,494 1,118,768 1,269,917 1,456,079 1,429,495 1,386,319 1,563,196 1,602,377 1,725,304 1,764,395 1,807,461 1,864,958 1,924,179 1,980,990 2,031,928 2,091,064
Cash Flow 3,163,441 3,253,103 3,172,817 3,523,705 4,056,582 4,432,962 4,438,053 5,094,069 5,348,305 5,696,441 5,507,414 4,930,277 5,441,230 4,846,877 5,417,274 6,092,494 6,597,304 7,121,283 7,665,058 8,229,272 8,814,591
1Assume a 3% increase in operating revenue and a 1.25% increase in interest revenue each year.
2Assume a 3% increase in operating expenses each year.
3Capital expense projections for 2022‐2027 are based on the average amount of projects in each year of the CIP.
% New Inflated % New Inflated
Development Year 2018 Cost Cost At Const4 Development Year 2018 Cost Cost At Const4
Administration and Parks office area 100.00% 2018 900,000 900,000 Average Annual Projects 100.00% 2023 170,000 197,077
Replace Rooftop Unit ‐ Plymouth Creek Center 100.00% 2018 125,000 125,000
Resurface/Seal Concrete Floor ‐ Public Works 100.00% 2018 65,000 65,000 Average Annual Projects 100.00% 2024 170,000 202,989
Lighting High Efficiency Improvements ‐Citywide 100.00% 2018 50,000 50,000
Building Maintenance Software 100.00% 2018 25,000 25,000 Average Annual Projects 100.00% 2025 170,000 209,079
1,165,000 1,165,000
Average Annual Projects 100.00% 2026 170,000 215,351
Lighting High Efficiency Improvements ‐Citywide 100.00% 2019 50,000 50,000
Replace Air Makeup Unit ‐ Public Safety Garage 100.00% 2019 50,000 50,000 Average Annual Projects 100.00% 2027 170,000 221,811
100,000 100,000
Community Development, Engineering offices and lunchroom Remodel 100.00% 2020 1,000,000 1,000,000
Replace 3 Roof Top Units ‐ City Hall 100.00% 2020 125,000 125,000
Lighting High Efficiency Improvements ‐Citywide 100.00% 2020 50,000 50,000
Replace Used Oil Burner ‐ Public Works 100.00% 2020 30,000 30,000
Replace Radiant Heat ‐Fire Station 1 100.00% 2020 30,000 30,000
1,235,000 1,235,000
Lighting High Efficiency Improvements ‐Citywide 100.00% 2021 50,000 50,000
RTU Replacement for Mechanic's Office and Sign Making Room 100.00% 2021 30,000 30,000
80,000 80,000
4Inflation factored in for project costs beyond the 2018‐2022 CIP document. Construction inflation is factored at 3%. Inflation already a consideration when preparing the Capital Improvement Program.
City of Plymouth
Public Facilities Fund
Capital Expense Projections
$0
$2,000,000
$4,000,000
$6,000,000
$8,000,000
$10,000,000
2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027
Public Facilities 2007 ‐2027
Revenues Expenditures Cash Flow
Page 28
2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027
Revenues 2,437,414 2,149,247 2,102,290 2,246,993 2,212,832 1,982,015 1,668,217 1,877,686 1,847,021 2,346,989 2,456,102 2,576,805 2,621,027 2,711,082 2,800,213 2,892,046 2,988,792 3,080,625 3,175,239 3,272,719 3,373,151
Expenditures 1,968,325 2,072,893 2,014,282 1,871,795 1,754,407 1,687,851 1,446,540 2,011,293 1,569,522 1,654,576 2,018,952 2,136,888 2,189,119 2,248,836 2,302,952 2,317,741 2,462,488 2,607,429 2,667,529 2,711,392 2,743,236
Cash Flow 4,241,013 4,067,107 4,048,940 4,702,787 5,357,996 5,541,434 5,086,041 4,896,069 4,877,292 5,050,875 5,108,487 5,087,129 5,033,968 5,808,837 6,609,250 7,606,302 8,007,968 8,423,853 8,854,410 9,300,106 9,761,424
1Assume a 3% increase in operating revenue and a 1.25% increase in interest revenue each year.
2Assume a 3% increase in operating expenses each year.
3Capital expense projections for 2022‐2027 are based on the average amount of projects in each year of the CIP.
% New Inflated % New Inflated
Development Year 2018 Cost Cost At Const4, 5 Development Year 2018 Cost Cost At Const4, 5
Equipment Purchases 100.00% 2018 822,000 822,000 Average Annual Equipment Purchases 100.00% 2023 548,000 635,282
Equipment Purchases 100.00% 2019 940,000 940,000 Average Annual Equipment Purchases 100.00% 2024 548,000 654,341
Equipment Purchases 100.00% 2020 150,000 150,000 Average Annual Equipment Purchases 100.00% 2025 548,000 673,971
Equipment Purchases 100.00% 2021 160,000 160,000 Average Annual Equipment Purchases 100.00% 2026 548,000 694,190
Average Annual Equipment Purchases 100.00% 2027 548,000 715,016
4Inflation factored in for project costs beyond the 2018‐2022 CIP document. Construction inflation is factored at 3%. Inflation already a consideration when preparing the Capital Improvement Program.
5Detailed equipment purchases for 2018‐2022 can be found in the Capital Improvement Plan.
City of Plymouth
Information Technology Fund
Capital Expense Projections
$0
$2,000,000
$4,000,000
$6,000,000
$8,000,000
$10,000,000
2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027
Information Technology 2007 ‐2027
Revenues Expenditures Cash Flow
Page 29
SPECIAL COUNCIL
MEETING
November 14, 2017
Agenda
Number: 2A
To: Dave Callister, City Manager
Prepared by: Kari Hemp, Recreation Manager
Chris Fleck, Plymouth Creek Center Manager
Reviewed by: Diane Evans, Parks and Recreation Director
Item: Plymouth Historical Society Options
Since the September 12th study session, staff have communicated further with the Plymouth Historical
Society to determine the capacity of active board members and future operations. The Historical
Society is willing to take on an advisory role starting in 2018. They would like to provide guidance and
volunteer, but have the City take over management and general operations beginning in 2018. Based on
this information and continued research, staff has determined two viable options as follows.
1. Joint Partnership
Plymouth Historical Society remains active and the City funds a part-time position as a joint
effort of the partnership. This would be a collaborative model where the Plymouth Historical
Society would remain for the benefit of donations, grants, membership, historical preservation
and knowledge. The City would contribute by funding a part-time position to operate, program,
work with volunteers, write grants, digitize information and evaluate the operation as a whole.
This model would have greater access to Legacy funds, other grants, volunteers would be able
to be secured through the City of Plymouth, and there would be a collaborative effort dedicated
towards the evaluation, programming and preservation of the Historical Society.
The Historical Society would be responsible for budgeting additional expenses that would help
support a part-time staff member, including the necessary computer software, preservation
materials, and supplies for events and general operations. The proposed budget impact for
2018 and 2019 with the joint partnership model is shown below.
If a joint partnership is reached, staff propose a subsidized budget of $27,000 for the 2018
budget year and propose to evaluate in August of 2018 for the 2019 budget impact. The budget
chart does not depict any revenue to offset the City’s contributions towards staffing costs since
any revenue generated or donations given to the joint partnership would be placed in the
Historical Society’s budget.
REVENUE 2018 2019
-$ -$
TOTAL REVENUE -$ -$
EXPENSE 2018 2019
Staffing (Temp 06)
Based on 20 hrs/week @ $21.46 22,318.40$ 22,987.95$
Benefits 4,463.68$ 4,597.59$
TOTAL EXPENSE 26,782.08$ 27,585.54$
SUBSIDIZED AMOUNT NEEDED (26,782.08)$ (27,585.54)$
Page 1
This partnership could continue, or depending on the outcome of the evaluation, future viability
and strength of the organization, the partnership could dissolve and the Historical Society could
regain control.
2. City Owned and Operated
Plymouth Historical Society dissolves and City of Plymouth funds entire operation. The funds
from the organization would be turned over to the City of Plymouth. The City would then fully
operate, fund, and staff the building and programming under the Parks and Recreation
Department. This model may create difficulties in securing Legacy grants and funding without
the 990N non-profit status and staff would anticipate more expenses with this model and the
potential for revenues as well.
With the city owned and operated model, staff propose a subsidized budget of $32,000 for the
2018 budget year and propose to evaluate in August of 2018 for the 2019 budget impact. The
proposed budget impact for 2018 and 2019 with this model is shown below.
As programming opportunities grow, staff would anticipate the potential revenue could offset
the subsidy, and allow the overall subsidy to be closer to $20,000 from year to year.
Part-time Position
The part-time employee that is needed for either model would have knowledge, and a desire for
Plymouth and Hennepin County history. The ideal candidate would have a degree in history or
equivalent job experience. The responsibilities of the position would include the following:
Primary responsibility is that of manager to provide professional management of the
Plymouth Historical Museum and its historical artifacts and archives.
Create an electronic database catalog of accessions that are currently paper based.
Plymouth Historical Society has an Excel based Accessions Database and computer.
Update current Plymouth Historical website and add more digital accessible historical
content such as Family History Archives.
REVENUE 2018 2019
Donations (Lions, Rotary, Membership,
Memorials, etc…)3,000.00$ 3,000.00$
Programming 500.00$ 1,000.00$
Historical Society-Remaining funds 10,000.00$ -$
TOTAL REVENUE 13,500.00$ 4,000.00$
EXPENSE 2018 2019
Staffing (Temp 06)
Based on 20 hrs/week @ $21.46 22,318.40$ 22,987.95$
Benefits 4,463.68$ 4,597.59$
IT Allocation 1,500.00$ 1,500.00$
Computer Program 10,000.00$ -$
Storage/Preservation 5,000.00$ 5,000.00$
Supplies 2,000.00$ 3,000.00$
TOTAL EXPENSE 45,282.08$ 37,085.54$
SUBSIDIZED AMOUNT NEEDED (31,782.08)$ (33,085.54)$
Page 2
Pursue outside funding to accomplish projects such as digitizing current accessions,
Plymouth Town Clerk records starting in 1858, family histories, etc.
Work closely with the Plymouth Volunteer coordinator for resources to help with Plymouth
Historical activities such as monthly open houses, arranging displays, data entry, school
tours, and historical events such as the Old Fashioned Xmas etc.
Work with other community groups to develop new opportunities for Plymouth history
related future events and programming.
The staffing expenses of $27,000 would be placed in the Parks and Recreation Administration
budget for 2018, with a reevaluation in August of 2018. The expenses would be funded by already
identified reductions in other city budget areas.
Recommendation
Upon research and reviewing the above options, staff recommend the Joint Partnership model for 2018
and to make further recommendation for 2019, in August 2018 based on review of the partnership.
Page 3
SPECIAL
COUNCIL MEETING
November 14, 2017
Agenda Number: 2B
To: Mayor and Council
Prepared by: Dave Callister, City Manager
Reviewed by:
Item: Set Future Study Sessions
Pending Study Session Topics (at least three Council members have approved the following study
items on the list):
None at this time.
Other Council requests for Study Session Topics:
Food/liquor ratio for on-sale intoxicating liquor licenses (Mayor Slavik)
Staff’s requests for Study Sessions:
None at this time.
Page 1
SUN MON TUE WED THU FRI SAT
1 2
3 4 5
6:00 PM SPECIAL COUNCIL MEETING
Board & Commission Interviews Medicine Lake Room
6 7 8 9
10 11 12 13 14 15 16
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24 25 26 27 28 29 30
December 2017
3400 Plymouth Boulevard
Plymouth, MN 55447 OFFICIAL CITY CALENDAR Phone: 763-509-5000
Fax: 763-509-5060
7:00 PM
PLANNING COMMISSION MEETING
Council Chambers
5:00 PM SPECIAL COUNCIL
MEETING
Hotel Licensing Medicine Lake Room 7:00 PM REGULAR COUNCIL MEETING Council Chambers
7:00 PM PARK & REC
ADVISORY COMMISSION (PRAC) MEETING
Council Chambers
CHRISTMAS DAY
CITY OFFICES CLOSED
7:00 PM
HOUSING AND
REDEVELOPMENT
AUTHORITY (HRA)
MEETING
Medicine Lake Room
SUN TUES MON WED THUR FRI SAT
7:00 PM ENVIRONMENTAL
QUALITY
COMMITTEE (EQC)
MEETING Council Chambers 7:00 PM CHARTER COMMISSION MEETING
Medicine Lake Room
7:00 PM
PLANNING
COMMISSION MEETING
Council Chambers
2:00 PM - 5:00 PM Old Fashioned
Christmas Plymouth Creek Park
31
CHRISTMAS EVE Observed
CITY OFFICES
CLOSED AT NOON
Page 2
SUN MON TUE WED THU FRI SAT
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7 8 9 10 11 12 13
14 15 16 17 18 19
20
21 22 23 24 25 26
27
28 29 30 31
January 2018
3400 Plymouth Boulevard
Plymouth, MN 55447 OFFICIAL CITY CALENDAR Phone: 763-509-5000
Fax: 763-509-5060
7:00 PM PARK & REC
ADVISORY COMMISSION MEETING
Council Chambers
SUN TUES MON WED THUR FRI SAT
CHANGES ARE NOTED IN RED
5:30 PM SPECIAL COUNCIL
MEETING Goals/Legislative Priorities Medicine Lake Room 7:00 PM
REGULAR COUNCIL MEETING Council Chambers
7:00 PM PLANNING
COMMISSION MEETING
Council Chambers
NEW YEAR’S DAY CITY OFFICES
CLOSED
7:00 PM
PLANNING COMMISSION MEETING
Council Chambers
7:00 PM ENVIRONMENTAL
QUALITY COMMITTEE MEETING
Medicine Lake Room
MARTIN LUTHER
KING JR. BIRTHDAY
CITY OFFICES
CLOSED
7:00 PM
HOUSING AND
REDEVELOPMENT
AUTHORITY
MEETING
Medicine Lake
Room
5:30 PM
SPECIAL COUNCIL MEETING
Highway 169 Mobility Study Medicine Lake Room 7:00 PM REGULAR COUNCIL MEETING
Council Chambers
Page 3
SUN MON TUE WED THU FRI SAT
1 2 3
3:00 PM - 7:00 PM
Fire & Ice Festival Parkers Lake Park
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11 12 13 14
7:00 PM
ENVIRONMENTAL
QUALITY COMMITTEE MEETING
Medicine Lake Room
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18 19 20 21 22 23 24
25 26 27 28
SUN TUES MON WED THUR FRI SAT
February 2018
3400 Plymouth Boulevard
Plymouth, MN 55447 OFFICIAL CITY CALENDAR Phone: 763-509-5000
Fax: 763-509-5060
7:00 PM PLANNING COMMISSION
MEETING
Council Chambers
7:00 PM PARK & REC ADVISORY
COMMISSION
MEETING Council Chambers
7:00 PM
HOUSING AND
REDEVELOPMENT AUTHORITY MEETING
Medicine Lake Room
7:00 PM
REGULAR COUNCIL MEETING
Council Chambers
7:00 PM REGULAR COUNCIL MEETING
Council Chambers
PRESIDENTS DAY
CITY OFFICES CLOSED
7:00 PM PLANNING COMMISSION
MEETING Council Chambers
Page 4
SUN MON TUE WED THU FRI SAT
1 2 3
4
1:00 PM - 4:00 PM Healthy Living Fair
Plymouth Creek
Center
5 6 7 8 9 10
11 12 13
14 15 16 17
18 19 20 21
7:00 PM PLANNING
COMMISSION
MEETING Council Chambers
22 23 24
25 26 27 28 29 30 31
March 2018
3400 Plymouth Boulevard
Plymouth, MN 55447 OFFICIAL CITY CALENDAR Phone: 763-509-5000
Fax: 763-509-5060
7:00 PM PLANNING COMMISSION
MEETING
Council Chambers
7:00 PM ENVIRONMENTAL QUALITY
COMMITTEE MEETING
Medicine Lake Room
7:00 PM
HOUSING AND
REDEVELOPMENT
AUTHORITY
MEETING Medicine Lake Room
7:00 PM REGULAR COUNCIL MEETING
Council Chambers
SUN TUES MON WED THUR FRI SAT
7:00 PM PARK & REC ADVISORY
COMMISSION MEETING
Council Chambers
7:00 PM
REGULAR COUNCIL MEETING
Council Chambers
Page 5