HomeMy WebLinkAboutCity Council Packet 09-14-1999 SpecialSPECIAL COUNCIL MEETING
September 14,1999
6:15 PM
Plymouth Creek Center -- 6:15 p.m.
Medicine Lake Room -- 7:00 p.m.
Light Dinner Available)
1. Tour of the Plymouth Creek Center site -- meet at the 6:15 pm
site
2. Request of TwinWest Chamber of Commerce to allow 7:00 pm
non-residents to serve on City boards and
commissions
3. Discuss City -Owned Open Space Management 7:30 pm
Practices
4. Discuss amphitheater (requested by Councilmember 8:00 pm
Slavik)
5. Discuss drainageway maintenance and notification 8:30 pm
requested by Councilmember Black)
6. Schedule next Study Session and Topics 9:00 pm
7. Quarterly check-in meeting with City Manager 9:10 pm
requested by Councilmember Bildsoe)
8. Adjourn 9:30 pm
Agenda Number: .
DATE: September 14`h Council Study Session
TO: Dwight Johnson, City Manager through Eric Blank, Director of Park &
Recreation
FROM: Mark S. Peterson, Park & Recreation Superintendent
SUBJECT: ACCEPT PRAC RECOMMENDATIONS FOR OPEN SPACE
PROPERTIES
1. ACTION REQUESTED: Accept the Open Space Committee & PRAC recommendations
for the open space properties and request the legal staff to pursue the long term preservations
and protection of those properties.
2. BACKGROUND: In March of 1998 the Open Space Committee reconvened to develop
usage guidelines for three of the four open space properties. These properties were
purchased by the City after voter approval in the form of a bond referendum. The purpose of
the Open Space Program was to purchase these properties to be preserved indefinitely. The
four sites were geographically located in the four quadrants of the City: (See map)
1. The northeast 26 acre site is adjacent to the east edge of French Regional Park.
This site has been given to French Regional Park as part of their open space.
Hennepin County Parks must maintain this site as part of their park. Any
alterations or developments will require City Council authorization.
2. The southeast site (46 acres) consists of shrub swamp with a tamarack over story.
This particular site is the only remaining tamarack site in Plymouth and it is fairly
rare in this part of the state.
3. The northwest site (53 acres) consists of a maple basswood forest with a creek
running through it as part of the Elm Creek Watershed. This particular piece is
part of a 100 acre tract of public private woods that would be categorized as "Big
Woods". It is immediately north of the Elm Creek Playfield/Wayzata High
School site.
4. The southwest site (14 acres) has an old growth white oak over story with an
under story of Aspen, Green Ash, Maple and Cherry. It is a rolling topography
with several low marshy areas.
During the open space meetings, the major topic of discussion was perpetuation and preservation
of the sites. The northeast site, as mentioned, is fully protected as mentioned earlier. It would
require council action if anything were to be done with the site by Hennepin County Parks. The
other three sites are currently covered by a period of 15 years. The Open Space Committee felt
uncomfortable with'that time period. They felt that economic climates may change as well as
Councils themselves. Therefore, the protection of the property became a major issue, as well as
the guidelines or management of the property.
The committee explored the idea of conservation easements between the City and another
agency to lock up the land in perpetuity. Through various meetings, the principal of preservation
did not change; however, the committee did feel that the City itself, through its legal staff, could
protect these properties. It was their recommendation to PRAC that the area of preservation or
protection into the future be explored through the City's legal staff. With that in mind, the open
space committee has also prepared guidelines for the management of these properties, primarily
through staff input on a site by site basis. These guidelines were also submitted to PRAC for
their approval and recommendation to Council. PRAC recommended via the Attorney's advice
that a charter amendment be considered by Council that would require voter approval to make
any changes to open space property acquired by the City through bond referendum.
The individual site management recommendations are as follows:
1. Northeast site — Managed by Hennepin County Parks as natural open space.
2. Southeast tamarack site — This site should be left as natural as possible. Use the
necessary management techniques to maintain and better the environment, but do
not encourage visitors with a path or interpretative trail. This particular site
consists of the only existing stand of Tamarack trees in the city. These trees are
unable to regenerate due to the invasion of Reed Canary grass underneath the
stand. Management of this stand would require eliminating the non-native
undergrowth and either plant or allow the new seeds to regenerate from the
k existing trees. Establish property boundaries to discourage encroachment.
3. Northwest site (Elm Creek/Wayzata H.S. Site) — Continue educational
components (native plants, deer exclosure'wild rice, etc,) Positive signage
should take place in the form of site identification, plant identification, and
information. This could be done as a cooperative venture with the City and the
School. Establish a perimeter pathway consisting of wood chips constructed
around the site. There may be some loops off of the existing black top path to
encourage use by individuals that may be challenged. By law we are required to
provide like experiences to handicapped individuals. Portions of the property
must be accessible. Management of this site would also require removal of the
non-native plant materials as well as the reintroduction of others. Timber stand
improvement may be necessary which could be thinning or removal of areas
followed by new planting or regeneration. We are currently working with the
High School on a Deer exclosure to keep the deer out of an area to improve the
undergrowth. We currently have an over browsing situation in the Forest. - The
deer are eating all the undergrowth. The committee agreed that the site, should
not be used for athletic purposes by the school. Establish property boundaries to
discourage encroachments and encourage respect of adjacent private property by
users.
4. Southwest site — Manage area to preserve natural state and allow limited access to
protect high quality site. Although this site is considered a high quality site, it too
has a problem with non-native plant materials. It will be necessary to manage this
property by eradication of the non-native plants and to re -introduce native plants
or to allow nature to bring back some of those species. No parking lot within
property boundaries. Parking on 12`
h Ave. spur with a person gate. Possibly to
try "garbage in, garbage out" like the BWCA, but a garbage can may be needed.
Also, need to educate adjoining property owners about environmentally friendly
shoreline management techniques, control of non-native plants, etc. Existing
trails are within the property simply due to human activity. We would anticipate
that we may enhance these trails by placing wood chips down to further define
routes of travel.
At this point no major funding is necessary to maintain these sites. The current operation,
maintenance, and associated costs can be maintained within the existing Park Maintenance and
Forestry Budgets. If we see major expenditures i.e. parking lots, asphalt trails, etc. in the future
we may come to the Council for additional funding.
These recommendations are being brought forward to you by the Open Space Committee &
PRAC including the recommendations from the Open Space Committee for your approval.
3. RECOMMENDATION: Accept the recommendations from PRAC and the Open Space
Committee for the preservation and management of the open space properties now and well
into the future.
Mark S. Peterson
Attachment
CAMPBELL KNUTSON
I'rufrssi,nal Association
l,itumas I. (:an,1d,rll
Rogwr N. hnmison
Thomas M. tiros,
I:Iliut, R. Kneiseh
tiuesan Lea fora
BY FAX AND MAIL
Mr. Eric Blank
City of Plymouth
3400 Plymouth Boulevard
Plymouth, MN 55447-1482
RE: OPEN SPACE
Dear Eric:
651) 452-5000
l :IN (651) 452-5550
Author's Direct Dial. 234-6215
October 5, 1998
Iod J. j;mmik
Andrei \Irl dwell Richter
Ianhcw K. Brokl
1111111 F. I:elh•
Mathew I. Foo
c„rgk- T. tiirl hen„ „
The Open Space Committee has asked for suggestions on how future City Councils can
be prevented from selling open space or diverting it to some other use. The best method for
accomplishing this would probably be a Charter amendment that would require voter approval
to sell open space acquired as part of a bond referendum. A second method would be to sell
or give the development rights to an organization such as the land trust.
Although this is largely a philosophical not legal issue, tying up the use of land in
perpetuity presumes we are wiser than future generations. Changed circumstances may make
it appropriate, for example, to sell existing open space to acquire better open space. I have
worked with cities that acquired park land twenty-five years ago that is now deemed worthless
for park purposes, but which is impossible to sell because of the way in which it was acquired.
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SEC 3Z, T 8, 22-
Agenda Number: 2 4
TO: Dwight D. Johnson, City Manager
FROM: Laurie Ahrens, Assistant City Manager
SUBJECT: Request of Plymouth Business Counci to Allow Non -Residents to Serve
on City Boards and Commissions
DATE: September 1, 1999, for Council Study Session on September 14, 1999
1. ACTION REQUESTED: Discuss the request of the Plymouth TwinWest Business
Council to allow non-residents to serve on City Boards and Commissions, and provide
direction to staff if any change to the current policy is desired.
2. BACKGROUND: On July 6, the City Council considered the request of the Plymouth
TwinWest Business Council to allow non-residents who operate businesses or work within
the City of Plymouth to become eligible for appointment to all City boards and
commissions. The minutes and staff report relating to the request are attached. The City
Council referred the item to a study session.
The following boards and commissions could be eligible for this change: Planning
Commission, Park and Recreation Advisory Commission, Human Rights Commission,
Public Safety Advisory Board, Environmental Quality Committee, and Youth Advisory
Council.
3. ALTERNATIVES: Based on the discussion at the July 6 Council meeting, the following
options are offered for additional discussion:
A. Direct staff to prepare the necessary ordinances and resolutions for future consideration
to allow non-residents who operate businesses in the City to serve on all advisory
boards and commissions, except the HRA which is an independent body governed by
state law. Conditions of appointment could be that individuals must be the owner,
operator, or senior manager of a business that owns or leases business property in
Plymouth for the term of the appointment, and individuals may not serve on a similar
board in another city during the term of the appointment.
B. Establish a new Business Advisory Commission that would be advisory to the City
Council.
C. Make no change to the current policy requiring City residency in order to apply for
appointment to a board or commission.
Memo - Boards and Commissions
September 14, 1999
Page 2
4. DISCUSSION: There are a number of arguments for expanding the membership of
boards and commissions to non-residents who operate businesses in the City:
It could result in a larger pool of qualified, interested citizens for appointment.
Participation and communication with the business community may be enhanced.
The unique perspective of the tax -paying business community would be included on
actions taken by the City.
Board and commission diversity could be maintained or enhanced.
The City Council could still consider residency by weighing it as discretionary
criteria during the application and interview process.
On the other hand, the City Council may decide to limit membership to individuals who
reside in the community for the following reasons:
The business community can participate and impact City decisions in ways other
than board and commission membership;
The City has not experienced a lack of qualified applicants to date;
With a population of 62,000 and workforce of over 40,000, there may be a
sufficient pool of individuals who both work and live in the City;
The perspective of business can also be gained by soliciting applications from
Plymouth residents who own/operate businesses in other communities.
Expanding membership to non-residents of the business community may generate
additional requests from special interest groups. For example, non-residents who are
involved as teachers, environmentalists, or with organized labor in the community may
request to be allowed to apply for board and commission seats. Staff believes the tax-
paying business community is different from these types of interest groups.
5. BUDGET IMPACT: None.
6, RECOMMENDATION: I believe that a change to allow non-residents to apply to serve
on boards and commissions (with the conditions noted) is very workable and may provide
additional business insight to issues under consideration. The City Council would reserve
discretion to screen candidates and select the best individual for each vacancy. This is
wholly a policy decision for the Council, and maintaining the existing policy requiring
residency is also appropriate.
Staff does not recommend establishing a Business Advisory Committee without additional
study to determine the need and to identify the specific role of a new committee. This
should be done to ensure that the new committee is not duplicative of the Plymouth
TwinWest Business Council which is an active and effective group, and to determine
whether the committee would participate in the planning application review process,
economic development, or serve some other business-related function.
Memo - Boards and Commissions
September 14, 1999
Page 3
I would recommend that the City Council decide the issue within the next month so that
any changes could be in place for the board and commission application process which
begins in November.
Adopted City Council Minutes
July 6, 1999
Page 6
8.2 Non—Residents Serving on Boards and Commissions
Assistant Manager Ahrens said that the Plymouth Business Council has requested that the City
Council consider allowing non—residents who own or operate businesses or work within the City
to become eligible for appointment to City advisory boards and commissions. She outlined the
alternatives available. She said they could allow non—residents to serve on all boards and
commission except the HRA, which is regulated by statute. A second alternative could be to
specify which boards and commissions non—residents might serve on. A third alternative could
be allowing non—residents who own or operate businesses, and pay property taxes to serve on all
boards and commission, except the HRA, or the fourth alternative would be to make no change
in the policy. She said no action was recommended at this time, but Councilmembers could
direct staff to draft a resolution on the City policy.
Jack Jenkins, 4030 Pilgrim Lane, chair of the Plymouth Business Council, said he was aware of a
lot of aggressive talent that may be part of the Plymouth business community but they are not
eligible to serve on advisory boards because of the residential policy.
Kaye Rakow, 10550 Wayzata Boulevard, representing the TwinWest Chamber of Commerce,
said some members have expressed frustration that they are citizens of business communities, but
are not allowed to participate in advising the City. She referred to the City of New Hope's efforts
which repealed the residential requirements for service on their advisory boards.
Joe Domagala, 4030 Pilgrim Lane, owner of Kennedy Transmission, suggested close
examination of the proposal. He asked the Council to rethink City policy about tenure lengths on
boards and commissions at the same time.
Councilmember Bildsoe said he would support Alternative #3, but he thought leasing space
should also make a person eligible.
Councilmember Harstad said he was supportive of the idea in general, but was concerned that
larger companies may have eligible candidates with a questionable role in the operation of a
business. He believed the City has the luxury of not having a shortage of ready, willing and able
residents to serve.
Councilmember Black said she was leaning towards Alternative #3, and agreed the criteria
should cover people with leasing agreements. She said terms of lease and ownership of property
should be required to overlap service terms on boards.
Councilmember Harstad recommended that the language of the policy should also address
circumstances where people might serve two different boards in two different cities.
Adopted City Council Minutes
July 6, 1999
Page 7
Mayor Tierney said she would consider granting permission for non—residents to serve on
designated all boards and commissions with the understanding that nor -residents are prohibited
by law from serving on certain boards, such as the Council, Charter Commission, and the HRA.
Councilmember Harstad said advisory committee meetings are open to the public to allow
outside interests to come in and speak.
Councilmember Slavik said she was leaning toward support of Alternative #4. She said the City
has some business organizations to provide perspectives when items come before a committee.
Motion was made by Councilmember Black, seconded by Councilmember Bildsoe to place the
topic on a study session agenda for further discussion. Motion carried, five ayes.
9. Plymouth Metrolink Later Service Hours
b Works Director Moore stated that a decision must be made before August 1, with some
lead ' available for staff to work with service providers, no matter what the decision. He
reported t the extended hours of service came as part of the reverse commute program
approved in to 1998. He said the success of the routes between Plymouth and Downtown
Minneapolis p mpted the addition of three trips at the end of the day. He said the first five
months of the se 'ce showed a 9.5 %increase in daily ridership, tripling staff expectations. He
said that at present a City is taxed at the lowest rate, since present service is not outside peak
service hours. Extend the service to include the three evening trips would move the City into a
higher tax rate bracket, ounting to about $7.42 per average $206,300 home. He said this tax
increase would be offset b a 2% bonus in funds applied to the service. He anticipated continued
success, and recommended uncilmembers take no action, which would in effect approve a
continuation of the evening se 'ce.
Councilmember Bildsoe proposed &9,,tthis issue be reserved for a study session, because it is
complex and the council does not have ough time to review.
Transit Coordinator Sweeney reported thaty three metropolitan cities are in a situation similar
to Plymouth, where the lowest tax rate is apph d. He said one or two cities are in a somewhat
higher tax bracket, while seven or eight cities are4axed at the highest rate.
Councilmember Harstad believed people are happy the system overall. He said the taxation
rate is applied by the Metropolitan Council and is beyo the control of the City. He believed the
City should pursue providing this service. He said the 't advisory commission is supportive
of continuing the extended program.
Councilmember Black said she supports this proposal, although ittunfortunate the City has no
control over the taxation rate.
Agenda Number:
017,
TO: Dwight D. Johnson, City Manager /
FROM: Laurie Ahrens, Assistant City Manage'
SUBJECT: Request of Plymouth Business Council to Allow Non -Residents to Serve
on City Boards and Commissions
DATE: June 29, 1999, for City Council meeting of July 6, 1999
1. ACTION REQUESTED: Consider the request of the Plymouth TwinWest Business
Council to allow non-residents to serve on City Boards and Commissions, and provide
direction to staff if any change to the current policy is desired.
2. BACKGROUND: The Plymouth Business Council has requested that the City Council
consider allowing non-residents who operate businesses or work within the City of
Plymouth to become eligible for appointment to all City boards and commissions. The
Business Council has provided the attached letter, as well as information describing similar
action taken in New Hope to allow non-residents to serve on boards and commissions.
The Plymouth Business Council proposes that non-resident applicants would go through
the same interview and appointment procedures as residents. A seat would "not be
designated for a non-resident who operates a business or works in the City; non-residents
would simply be eligible for appointment. The City Council would reserve discretion to
screen candidates and select the best individual for each vacancy.
3. ALTERNATIVES:
1) Allow non-residents who operate businesses or work in the City to serve on all boards
and commissions, except the HRA which is governed by state law;
2) Allow non-residents who operate businesses or work in the City to serve on specified
boards and commissions.
3) Allow non-residents who own/operate businesses in the community (i.e. pay property
taxes in the City) to serve on all boards and commissions except the HRA;
4) Make no change to the current policy requiring City residency in order to apply for
appointment to a board or commission.
Memo -- Plymouth Business Council Request
July 6, 1999
Page 2
4. DISCUSSION: The City Council appoints individuals to a variety of boards and
commissions:
Planning Commission
Park and Recreation Advisory Commission
Human Rights Commission
Housing and Redevelopment Authority
Public Safety Advisory Board
Environmental Quality Committee
Youth Advisory Council
The City Council could legally amend its ordinances and policies to allow non-residents to
serve on all of these boards and commissions except the Housing and Redevelopment
Authority. State law requires that HRA members reside in the area served.
There are a number of advantages to expanding the membership of boards and
commissions to non-residents who operate businesses or work in the City, including:
Provide a larger pool of qualified, interested citizens for boards and commissions;
Encourage participation and enhance communication with the business community;
Include the perspective of the business community on actions taken by the City;
Maintain board and commission diversity.
On the other hand, the City Council may decide to limit membership to individuals who
reside in the community. The City has not had a lack of qualified or interested residents to
fill vacancies, and the business community can participate and impact City decisions in
ways other than board and commission membership. With a population of 62,000 and
workforce of over 40,000, there may be a sufficient pool of individuals who both work and
live in the City to serve on boards and commissions.
5. BUDGET IMPACT: None.
6. RECOMMENDATION: The City Council should consider the request of the Plymouth
TwinWest Business Council to allow non-residents who operate businesses or work within
the City to be eligible for appointment to City boards and commissions. If the City
Council supports a change, staff should be directed to prepare the necessary ordinance and
policy revisions for Council action at a future meeting.
TW 1 N\/VE ST
CHAMBER OF COMMERCE
June 21, 1999
Dwight Johnson
City Manager
City of Plymouth
3400 Plymouth Boulevard
Plymouth, MN 55447
Dear Dwight:
The members of the Plymouth TwinWest Business Council respectfully requests that the
Plymouth City Council consider making the necessary changes in ordinances to permit the
appointment of non-resident business people who operate businesses or work within the city of
Plymouth to become members of all committees, boards and commissions.
We believe by taking such action the following will be accomplished:
Provide a larger pool of qualified, interested citizens for the respective boards and
commissions.
Promote better communication on boards, committees and commissions by listing
openings with the TwinWest Business Council.
Encourage participation by the TwinWest Business Community in the city of
Plymouth.
Build a better relationship between the Plymouth Business community and the
Plymouth City Council by including business input on actions to be taken by the
city.
Maintain committee, board and commission diversity by allowing non-resident
businesspersons to go through the same appointment procedures as resident
members.
The City of New Hope has recently granted non-residents membership on their
committees, boards and commissions. We have enclosed a copy of there ordinance
changes as an example of what we would like to accomplish.
We want to thank you for your consideration of this matter. Members.of the Plymouth Business
Council would be available to answer questions if necessary.
Sincerely
Kaye Rakdjv John Edson
P ' ent 1998-1999 Chair of the Board
TwinWest ber of erre TwinWest Chamber of Commerce
10550 WAYZATA BOULEVARD MINNETONKA, MINNESOTA 55305 (612)540.0234
Crystal, Golden Valley, Hopkins, Medicine Lake, Minnetonka, New Hope, Plymouth, St. Louis Park
00000004.GIF - -- Pape-il.
Jun. 2• 'CCC Nes 1.,--R1 WITTER
FROM I 6: i r ur nth nurm • ^^ N0.1 5317136
er11sA3 lasts Tot*. Kirb McDonald From
Decembw 10. 19M
Den Donahue
City of New Haps
4401 Xylon Avenue North
New Hap., MN 56426
tt•1 92' r • s
912-S/Ki2" Palo 3/4
Dear Dan:
The CrydalMew Hope easiness Council word We to help strengthen the rciat'wnsliip between
the City of Now Hope and the local business eor muity ane virey tM buwnem Wxd vrD9ootil,
doing #,at is by opening the cammWicidim [inn between the two grot4n In addition to that.
increasing peftb dk n of the business eonKnunky whin ft'- ane ==inch s will hdP
to strengthen the relationship• The bus' cound presents the dy with a viable plan to
pronate tetter mWWm
The Cment New Hope Cly Ordnances radrid non residents ttom podkonting with Boards and
CwwnW;ons within the City of New Hope. The CrydalMew Haps Busaross Council mmeds
the Cly of Now Hope examine those OrdrOnOm. The Indtio s cc,., andy needs to be km*4sd
with the beat go mnwd in which their brrdnemea era booted.
Gtirrenty the Cly of Now Hope has (bra aamnirmkm which do not allow non residents to
par iceWa. Those bur are: the Panning Co Tityis tial Cliten Advisory Commission. Hanan
Ripfds Cammission. end the Personnel Board. (See vdisched copy of the aurfent ordinances).
The Cay of New Hope Often makes requests for k creawd pion an conmissions. The
sug d opening membership of themdsseconstons to a or
Wing within the * knits would kwesse partiapetion. The Cly of New Haps, wR mserve the right
to appoint positions, umintWrdng to sbi y to screen canddet". and select the bed indvidud
for cky Miriam.
The Cly of New Hope can sn"d Wort from the CrystalMaw HOpa Buss mm Council o it
WANM
uskum
Counei's tproPusal, PWm cooled ='Hermit at 4254M. or weet aBt
TvrinWed Chamber of Cmmwa. 5140234•
Thank you for your tirm and OWWW@radm
mnoeiay.
Gary t.'Heraua
New Hope Business Councl ChW
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Manager eeA7- Item Nw
Den Donahue 10.1
ORDINANCE NO. 87-08, AN ORD NCE AMENDING CHAPTER 2 OF THE NEW HOPE
CODE TO PERMIT THE APPOINTMENT OF NON-RESIDENTS TO THE PLANNING, HUMANRIGHTS, TRAFFIC CONTROL AND SAFETY, CITIZENS ADVISORY AND CHEMICAL
This Item was considered at the Council Meeting of January 13th and at the Council Work
Session of January 18th. The Crystal/New Hope Business Council recommends repealingtheresidencyrequirementfromvariouscitycommissions. This would allow the local
business community to become mon involved with local government.
The appointment process will slow the City Council to regulate the number or percen`tsge
of residents vs. nonresidents serving on commissions.
This proposed ordinance amendment would permit New Hope property owners, business
owners, or employees of area businesses to serve as commission members. Staff
recommends adoption of the ordinance.
MOTION By
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00000005.GIF Page 1 .
Jun. ifs; 1f:3e..M DE -Al k:"_:i
fRONj CITY Of NEW NOPE fGR ND.i 5:3033•
COUNCM
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ti REQUEST FOR ACTION
pr%tnsW t)epartment Approved forAgenda
Manager
1 i-13.97
Dan Donahue J
or. I ar.
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sf-•.-,• 61. P.114
Agenda SeCUM
Ordinances
a Resolutions
Item NO.
10.5
ORDINANCE NO. 97-06, AN ORDINANCE AMENDING CHAPTER 2 OF THE NEW HOPE
CODE TO PERMIT THE APPOINTMENT OF NOWRESIDENTSTO THE PLANNING, HUMAN
RIGHTS, TRAFFIC CONTROL AND SAFETY, CITIZENS ADVISORY AND CHEMICAL
In an effort to promote commission involve3riont 'of persons within the business
community, the City Council directed staff to amend the city coda by repealing the
residency" requirement for con3rrasslonsrs.
This proposed ordinance amendment would permit non-residents to serve as commission
members.
Staff recommends adoption of the ordinance.
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January 9, 1997
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valerie Leone
city Clerk
City of New Hope
4441 Xylon Avenue North
New Hope, MH 55428
RE: Proposed Ordinance No. 97-5 Amending Chapter 2 Permitting
Non-ReSident Commission Members
Our File No: 99.49705
Dear Valerie:
Please find enclosed a proposed iordinance Amending Chapter 2 of the
Now
Members, orcahsid
rstiont at9thenJanuarynts
13,
t1957rvat as
CouncilCommission
m etingThis .
requestforcremoval ofathe residencye requirement
onse to the itrManager'*
relating
Commission membership.
The proposed Ordinance effects the following Commissions:
1. Planning:
2. Human Rights;
3. Traffic Control and Safety;
A. Citizens Advisory; and
S. Chemical Health Awarenesso
These are the only Commissions established by ordinance within the
City except for the New Hope Economic Development Authority, the
Now Hope Housing and Redevelopment Authority. the Now Hope 28ning
Board of Adustment and Appeals and the PS nnel Board. The
legislation establishing membership of the Personnel Board does not
impose a residency requirement. The other three Boards are
composed of City Council members.
Further, a review of our City Code indicates the City Council mayissinsfor
also create ad-hoc advisory Gcmmitwith
an
memberlimiteddurationwithoutcomplyins
requirement.
i
Jun. 2• lccc 1O:39Aq EPAltii=K hc•i10i i
FROM$ t1 F NEV HOP! FR; Mo.. 0310136 06-41-97 643V40 P.06
Valerie* l.eons
January 9, 1997
Page x ,
it you have any other questions or comments regarding this
ordinance, please do not hesitate to contact me.
Very truly yours,
Stevan A. Sondrall
s1t2 •
Enclosure ,
cc: Daniel J. Donahue, City Man or (w/sno)
Kirk Mcoonal'd, Management Asst. (w/enc)
0
N
00000008.GI F rays: 1
Jun. 2. iffifN.C. I DE—All -TT \c•i.G2 "r• fi
FRONS CITY OF NEW HOPE FAX NO -1 $31513' !u-rt-rs 8.•T F.87
ORDINANCE NO. 97-08
AN ORDINANCE AMENDING CHAPTER 2
OF THE New HOPE CODE TO PERMIT THE
APPOINTMENT OF NON-RESIDENTS TO THE PLANNING,
HUMAN RIGHTS, TRAFFIC CONTROL AND SAFETY,
CITIZENS ADVISORY AND CHEMICAL HEALTH
AWARENESS COMMISSIONS
The City Council of the City of New Hope ordains:
section -1. section 2.13 "Planning Commission" of the New Hope
City Coda is hereby amended by repealing in its entirety subsection
2.132(4) -Residency Reouirement".
Seetit 2. Section 2.2S "Human Riahts Commission" of the Now
Hope City Code is hereby amended by repealing in its entirety
subsection 2.257(e) "M li d40ae" and renumbering subsection 2.25T(d)
Resignation" as subsection 2.257(c).
So tion 3. Section 2.28 "TrA ffir. Contr end Safety
Com i " of the New Hope City Code is hereby amended by
repeating in its entirety subsection 2.284(i)(c) "$4sidence", by
renumbering subsections 2.284(i)(d) "A2oointed", (1)(6)
Relignatigno (1)(f) "Failure " to subsections 2.284
21(; ) 1 (d)
to
an (
reed)
arespectively. andamending subsection
22(
1) Number. The Commission shall consist of seven members
which shall include a representative designated annually
from the Planning Commission, the City Manager or his
designate, the Director of Police or his designate, the
Director of Public Works or his designate, and three
twe persons to be appointed by the Council.
Section 4. Section 2.35 ".mew Hone Citizen iddvisory
CgMmiseton" of the New Hope City Code is hereby emended by
repealing in its entirety subsection 2.355(1)(0) "Residence" by
renumbering subsections 2.355(i)(d) "Resiaaetion" and (1)(e)
Absence" to subsections 2.355(1)(0) and (1)(d) respectively, and
amending subsection 2.353 "Terms of Oftigs Member hig and
composition" to read as follows:
2.353 T2rN,s of Office Membership end Comepsition. The
Commission shall consist at not less than live and notHe --
more than fifteen members,
appointed by a majority of the Council. who shall serve
ThewithoutcompensationatthepleasureoftheCouncil.
1. 0000-009:
tc.lFgg , g
NageG.
tl- Jun. E. icjc isem .
FROM! CITY O.F MEN HOPE 'Fag NO.1 5313131 P.tt
terms of office shall be from January 1 to December 31,
of each year, or until each individual successor has been
appointed. The chairperson of the Commission shall be
appointed by the City Council. The Commission, at its
initial meeting, and each year thereafter,.shall.choose
a vice chairperson, and a secretary. A quorum shall
Consist of a majority of the members then constituting
the Commission. The chairperson shall preside at all
meetings 'held during that year. The secretary shall
regularly keep the minutes of each melting. of the
Commission and shall also be responsible for forwarding
a copy of such minutes promptly to the City Clerk.
SSection 5. Section 2.40 "New Hope Ch*MJ*cgl Health Awareness
Commission" of the New Hope City Code is hereby amended by.
repealing in its entirety subsection 2.405(1)(c) "BAAN1=1" by
renumbering subsections 2.`05(1)(d) "Rssionation", (1)(a) Failure
to Servo" and (1)(1) "Violation of Bylaws" to subsections
2.4050)(c). (1)(d) and (t)(e) respectively, and amending
subsection 2.403 "Membership" to read as follows:
2.403 Wembeeshio. The Now Hope Chemical Health Awareness
Commission shall be composed of from 5 to 15 members to
be appointed by a majority of the Council wv4-ohall be
eef,rosed OF 60112810 —#L ti -e givy of New He". Each
appointee shall serve s two-year term, except for Seven
members of the first appointees who shall be appointed
for terms expiring on December 31, 1983. The other eight
shale be appointed for terms expiring on December 31,
1984, in order to provide for staggered terms, Each
member shall serve until his successor is duly appointed.
Section a. Effective Date. This Ordinance shall be effective
upon its passage and publication.
Dated the 27th day of January . 1997.
W. Peter Enck, Mayor
Attest:
Valerie Leona, City Clark
Published in the New Mope-Ooldan valley sun -Dost the 5th day of
Febrngy . 1997.)
2
DATE: September 10, 1999
TO: Dwight D. Johnson, City Manager
FROM: Fred G. Moore, P.E., Director of Public Works
SUBJECT: DRAINAGEWAY MAINTENANCE AND NOTIFICATION
Councilmember Ginny Black has requested a discussion of our drainageway
maintenance and notification procedures. This is scheduled as a topic on the Special
City Council meeting for September 14.
Our drainageway maintenance is performed by the Street Division of the Public Works
Department. With regard to open drainageways or drainage ditches, our maintenance
is performed throughout the year depending on other work load and weather conditions.
Some winters we can perform this work if we do not have deep snow cover.
Generally, if there is deep snow cover it cannot be performed in the wintertime.
Throughout the summer months, before and after rainstorms, we have a program to
inspect the open ditch drainage system. Generally, no inspection is required on the
storm sewer pipes. Our open drainage system is subject to blockage since a lot of
property owners use these areas to dump their yard waste and just naturally most of
these drainageways are in open areas with substantial tree cover. A lot of debris is
floated into our system with each rainstorm and therefore we need to check to make
sure it does not plug a culvert or storm sewer pipe.
As necessary, we need to periodically remove trees or brush and silt which blocks the
drainage system. Generally, the silt problem is only immediately adjacent to the outlet
of a storm sewer pipe. We are able to clean most of these with a backhoe sitting in the
boulevard adjacent to the street with very little disturbance to the surrounding property.
We have many drainageways which can go for long distances along backyards or in
common open spaces owned jointly by the development. When these require
SUBJECT: DRAINAGEWAY MAINTENANCE AND NOTIFICATION
Page 2
maintenance they generally require more disturbance to the drainageway to do the
proper cleaning. Also, work may need to be performed to correct an erosion problem.
Until a year ago there was no standard practice on notification to property owners when
we were doing maintenance work on the drainage system. We have established a
practice that if we are doing maintenance on the open drainage system, other than at the
culverts or storm sewer pipes adjacent to the street, we notify the adjacent property
owners. Attached is an example of a letter which was sent to the property owners in
the area of Harbor Lane north of Gleason Lake Drive.
The drainage maintenance which we are performing is within public easements
established for the system. There are some systems that were developed more than
twenty years ago where public easements were not established. If we do not have
public easements we contact the property owners for permission to do the necessary
maintenance.
After discussion by the City Council, the Council may wish to provide additional
direction on public notification.
PLY NT\Ntdiskl\pw\Etgineering\GENERAL\MEMOS\FRED\1999Uohmor_DminMaint.dx
July 20, 1999
FirstName» «LastName»
Company»
Addressl»
City», «State» «PostalCode»
CITY OF
PLYMOUTI+
SUBJECT: STORM WATER EROSION IMPROVEMENTS PROJECT
IN HARBOR PLACE ADDITION
Dear Homeowner:
qq - y.:q
This letter is to inform you that the City must correct a severe storm water related erosion
problem at the end of the storm sewer pipe located in the outlot area behind 555 Glacier Lane.
Heavy equipment and trucks will need to be brought into this area so that regrading activities may
take place. To facilitate the heavy equipment and regrading activity, some trees and brush located
in the outlot area must be removed.
The work will commence later this summer and consist of regrading an area approximately 100
feet long lying east from the end of the storm sewer pipe adjacent to 555 Glacier Lane (please
refer to enclosed map for locations). This area will be armored with rock for long term erosion
protection, and the steep bank lying south of the rock drainageway will be revegetated as well.
Access to the site from Glacier Lane is impossible due to the steepness of the bituminous
bikepath. Therefore, it will be necessary to access the site along the common property line
located between 600 Harbor Lane and 610 Harbor Lane. Because heavy equipment will need to
travel through these properties, some sod damage is expected. We will keep the disturbed access
area to a minimum and will not exceed a 10 -foot wide strip through these properties. Any
landscaping damage caused by City construction activity will be repaired following
completion of the project:- The project is expected to take no more than one week for
completion. Since this is considered a maintenance activity, there will not be any assessments
related to this project.
Please contact me if you have any questions or would like to meet onsite to discuss the proposed
work. I can be reached at 509-5524. Thank you in advance for your cooperation.
PLYMOUTH Beautitul Place 'To Give
3400 PLYMOUTH BOULEVARD - PLYMOUTH, MINNESOTA 55447-14x2 - TELEPHONE (612) 509-5000
www.d.plymouth.mn.us
SUBJECT: STORM WATER EROSION IMPROVEMENTS PROJECT
IN HARBOR PLACE ADDITION
Page 2
Sincerely,
Darrell Joh L'/n'
Sr. Engineering Technician
enclosure
cc: Fred G. Moore, Director of Public Works
Daniel L. Faulkner, City Engineer
Tom Vetsch, Superintendent of Public Works
Gary Smith, Street Leadperson
N:%pw%Enginceiiag%EROSDNG%LTRS%1999%SwrmWa Harbor_Form.Jx
Agenda Number:
TO: Dwight Johnson, City Manager
FROM: Laurie Ahrens, Assistant City Manager
SUBJECT: Schedule City Council Study Session and Establish Topics
DATE: Sept. 8, 1999, for City. Council meeting of Sept. 14, 1999
101
1. ACTION REQUESTED: Make a motion to establish a date for the next City Council study
session and the agenda topics. A possible date for the next study session is Tuesday,
October 12, at 7:00 p.m.
2. DISCUSSION: The following topics are on the list for future study session discussion:
Strategic review of police department - current trends and -future plans (Councilmember
Bildsoe)
Discuss Capital Improvement Program process and public input (Councilmember Black)
City Council Salaries (Councilmember Johnson) L .
Building Inspection Process and Fees (Councilmember Johnson)
Photo Speed Radar System (Councilmember Harstad)
Charter recommendation regarding Mail Special Elections (Council) ,
Reforestation/planting schedule andpriorities (Councilmember Black)
City half -cent sales tax (Councilmember Harstad)
Quarterly check-in with City Manager (Councilmember Bildsoe) -next in Dec.
In addition to these topics, the City Council recently voted to reconvene the Transit
Subcommittee to conduct a public meeting on the policy establishing a minimum ridership
age of 10 for Dial -a -Ride, which will become effective on November 7. This public meeting
could possibly be held on October 12.
CITY OF PLYMOUTH
AGENDA
REGULAR COUNCIL MEETING
SEPTEMBER 21,1999,7:00 PM
1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE
2. ROLL CALL
3. PLYMOUTH FORUMIndividuals may address the Council about any item not contained
on the regular agenda. A maximum of 15 minutes is allotted for the Forum. If the full 15
minutes are not needed for the Forum, the City Council will continue with the agenda. The
City Council will take no official action on items discussed at the Forum, with the exception of
referral to staff or Commission for future report.
4. PRESENTATIONS AND PUBLIC INFORMATION ANNOUNCEMENTS
4.1 Presentation by Environmental Quality Committee of "Environmental Champion"
Award to David Astin (Shane Missaghi, Water Resources Engineer)
5. APPROVE AGENDA—Councilmembers may add items to the agenda including items
contained in the Council Information Memorandum for discussion purposes or staff direction
only. The Council will not normally take official action on items added to the agenda.
6. CONSENT AGENDA—These items are considered to be routine and will be enacted by one
motion. There will be no separate discussion of these items unless a Councilmember or citizen
so requests, in which event the item will be removed from the Consent Agenda and placed
elsewhere on the agenda:
6.01 Approve proposed City Council Minutes
6.02 Approve Disbursements
6.03 Approve variance to allow a 4.5 -foot side yard setback where 15 feet is required to
construct a third car stall garage for property located at 2305 Walnut Grove Lane
North. Salvatore and Nancy Testa (99072)
Items require 5 affirmative votes of the City Councilfor approval