HomeMy WebLinkAboutPark and Recreation Advisory Commission Packet 01-12-2017rp)City of
Plymouth
Adding Quality to life
DATE & TIME
LOCATION:
1. CALL TO ORDER
PARKS AND RECREATION ADVISORY
COMMISSION MEETING AGENDA
Thursday, January 12, 2016 7:00 p.m.
CITY COUNCIL CHAMBERS
Plymouth City Hall, 3400 Plymouth Boulevard, Plymouth, Minnesota 55447
2. APPROVAL OF MINUTES
3. OPEN FORUM:
4. PRESENTATIONS (NON -ACTION ITEMS):
S. NEW BUSINESS (ACTION ITEMS):
5a 2017 PRAC Work Plan
5b 2017 Department Strategic Plan
5c Park Fees
5d NWG Phase 3 Project
5e Annual Report (Draft)
5f PCC Feasibility Report (Draft)
6. COMMISSIONER/STAFF UPDATE
■ Upcoming Community/Special Events
■ February Meeting- Selection of Park Commission Chair & Vice Chair
rJwelU16111:1>;1P1tAul
Next Meeting - February 9, 2017 at Plymouth City Hall Page 1
Proposed Minutes
Park 8t Recreation Advisory Commission
Thursday, December 8, 2016
MEMBERS PRESENT: Chair Merrilee Riley, Vice Chair Aaron Vanderwall, Commissioners: Greg Anderson Dick
Burkhardt, Tricia DeBleeckere Michael Swanson, Kipp Wyse
MEMBERS ABSENT:
STAFF PRESENT: Parks & Recreation Director Diane Evans, Deputy Director Barb Northway, Recreation Manager
Kari Hemp, Recreation Supervision Cindy Anderson, Recreation Supervisor Dan Lauer, Recreation Supervisor Alyssa
Fram, Recreation Supervisor Jessica Koch, Recreation Supervisor Paul Pearson, Office Support Specialist Sarah
Josephs
COUNCIL REPRESENTATIVES: Councilmember Ned Carroll, Planning Commissioner Jim Kovach
GUESTS: Professor Gary Johnson, Professor Kristen Nelson, Amanda Meyer, Spencer Shaver, Maggie Sturm, Theo
Brauer, Martin Mitchell, Ashley Weekes, James Webster, Adam Nix, Alex Flucke, Jacob Mattson, Matthew Worms,
Thomas Gulley, Sam Graf, Meghan Benton, James Swanson, Matthew Holmstrom, Jonathan Oliversen
1. CALL TO ORDER
Chair Riley called the meeting to order at 7:04 p.m.
2. APPROVAL OF MINUTES
Motion by Commissioner Burkhardt, seconded by Vice Chair Vanderwall, recommending approval
of the October 13, 2016 Park and Recreation Advisory Commission meeting minutes as written.
With all members voting in favor, the motion carried.
3. OPEN FORUM:
4. PRESENTATIONS (NON -ACTION ITEMS):
4a. Park Use Assessment - Adam Nix, Alex Flucke, Jacob Mattson, Matthew Worms,
Thomas Gulley
The goal of the group's project was to create and test a pilot park use survey for the City of
Plymouth. The group wanted to get a better idea of who is using the parks and how staff can
improve park usage. The team produced and tested a pilot survey in 8 city parks. Along with the
survey, they completed a visual assessment to take a "snapshot" of who is in the park and what
they are doing. Additionally, the group conducted a literature review.
Their survey had 74 out of 103 people respond. An overwhelming majority of those surveyed
(91.2%) used the park for walking, walking dogs, or exercise.
The group recommends continuing with the survey, but broadening the population of the sample
size and completing the survey in all 54 parks. Volunteers could be enlisted to implement the
survey. Along with the park survey, an option would be to send the survey to non -park users to
Proposed Minutes
December 8, 2016
learn why people are not using the parks. A second recommendation would be to modify the pilot
survey distribution techniques. By using park maps, it would help to place surveyors in efficient
places. Their third recommendation would be to modify the pilot survey questions to include
demographic information and seasonal use questions. Their final recommendation is to continue
to maintain trails and paths and consider monthly meetings for citizens to share feedback.
4b. Terrestrial Invasive Plant Management - Spencer Shaver, Maggie Sturm, Theo
Brauer, Martin Mitchell, Ashley Weekes, James Webster
The goal of this project was to improve park safety by keeping ecosystems healthy and improving
aesthetics. Plant surveys were conducted in 7 areas where invasive species were of known
concern. The plants surveyed were garlic mustard, wild parsnip, Grecian foxglove and oriental
bittersweet. Each of these plants presents a negative environmental and human impact.
The team used GPS points and transect lines to split an area into equal parts. Within the section a 1
square meter guide was used to take a sample of the selected area.
Of the seven parks surveyed, five had garlic mustard present. That was the only invasive found with
this parks. Nature Canyon and Elm Creek Woods were absent of any invasive species within the
sample areas.
Their first recommendation is to continue with early prevention. By identifying these species and
providing materials and tools to residents it will help to spread the word of which species to
remove. Volunteers could be enlisted to help with removal in park lands. Their second
recommendation is to create an active management plan for removal of the species. Staff can
manage the mechanical or biological removal process of the invasive insects. Their third
recommendation would be to continue to monitor the areas for any future invasive species that
begin spreading.
4c. Trail Safety/Invasive Website - Hans Bremhorst, Matthew Sherry, Inna Glusker,
Adam Kadisak, Jason Forney
The goal of the group was to minimize safety concerns in parks and trails, as well as make it easier
to report concerns to park staff. They looked at real safety issues via police reports and crimes
committed and compared those to how safe people felt in the parks. The group also looked at the
correlation of invasive species growing in the parks and making the park look less maintained to
see if that was a factor in how safe the park felt.
The group focused their efforts on six different parks and looked for storm damage, trees on the
ground, erosion of trails, and visible "iWatch" signs. That information was then compared to parks
in Minnetonka, Eden Prairie, and Maple Grove. Additionally, a survey was sent to volunteers and
block captains to gauge the safety of parks and their understanding of invasive species. More than
half of respondents said that they "could or might be able to" identify invasive species. Most
participants answered that they would be willing to use an app to help report any invasive species.
The first recommendation is to create interactive invasive tags with a QR code with a link to further
information on the species. The tags could be color coded to help warn of any health concerns. A
second recommendation is to increase "iWatch" signage in high traffic areas of the parks. Only
three of the parks visited had visible iWatch signs. A url or OR code could be added to the signs to
help visitors quickly report any suspicious behavior or damage. Their third recommendation was to
implement a website with resources and safety tips. The website would also include contact
information for Parks & Recreation, Fire, and Police and let park users know who to contact.
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December 8, 2016
4d. Plymouth Volunteer Experience - Sam Graf, Meghon Benton, James Swanson,
Matthew Holmstrom, Jonathan Oliversen
This group's goal was to focus on enhancing the successful volunteer program. By using informal
interviews, a questionnaire to city staff who use volunteers, and a literature review they were able
to find a few areas of improvement for the program.
The first finding was that a lot of staff time is dedicated to training and supervising volunteers. They
recommend creating volunteer positions that help with the planning, decision making, and
leadership of other volunteers. Trained leaders would be able to facilitate volunteer orientations
and trainings. Their second finding was that job descriptions could be improved to provide clear
position details, commitment time and project length. Their third finding was that it would be
helpful to establish a volunteer coordinator internship position to increase the capacity of the city
volunteer program. This would also aid in implementing of new ideas and improvements. Finally,
they recommend conducting a regular survey of active and inactive volunteers. This would give a
gauge as to why volunteers are staying involved and why others are choosing to no longer
volunteer.
4e. Recreation Operations - Kari Hemp (Recreation Manager)
The Recreation division was present to share the programs and events that they are currently
working on. Beginning with the latest Winter & Spring Parks and Recreation guide staff have
designated an entire page to present department highlights. This season's guide visually shows the
number of parks and facilities, playgrounds, miles of trails and more. The page also displays that
the Recreation division annually planned 2,084 programs that served 30,012 participants.
In 2016 staff launched preschool athletic programs for children as young as 2 years old. The
program was an instant success and additional programs were added to the Fall season, as well as,
the Winter & Spring seasons. Another growing program is the Middle School Ski and Snowboard
Club. Staff work with the three Wayzata middle schools to pick up students immediately
afterschool on Fridays, in January and February, to take them to area ski hills. The Halloween at
the Creek event has doubled its attendance since 2014. The new record attendance is 1,090
people. In 2015, staff adjusted the date of the event from Halloween evening to the Friday before
Halloween.
Recreation Manager Kari Hemp has been in her new position for the last 6 months after spending a
year as a Recreation Supervisor. She lives in Andover with her husband and four children.
Manager Hemp has an Education degree and a Masters in Business with an emphasis in Marketing.
She has worked in the Recreation field for the last 17 years. Her duties include assisting with
special events; Home Expo, Music in Plymouth, Live at the Hilde, and Plymouth on Parade.
Manager Hemp is also the leader of the new recreation software implementation.
Recreation Supervisor Cindy Anderson has been with the department for over 20 years. She lives in
New Hope with her husband, two children, and two dogs. Supervisor Anderson enjoys skiing
during winter months and camping in the Boundary Waters each summer. She coordinates the
aquatics program, gymnastics, safety classes, middle school ski & snowboard club, as well as
Plymouth on Parade and New Years Eve events. She graduated from St. Cloud State University with
a Recreation degree and minor in Outdoor Education. She loves working with new staff and
volunteers.
Recreation Supervisor Alyssa Fram has been with the department for 6 years. She worked
previously in Indiana and Wyoming. Supervisor Fram graduated from the University of Wisconsin
LaCrosse with a Recreation Management degree. She lives in Minneapolis with her husband and
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December 8, 2016
dog. Her job duties include planning arts and music classes, dance lessons, inclusion services and
coordinating Entertainment in the Parks, Plymouth Arts Fair, Primavera, and Fire & Ice. Outside of
work she enjoys traveling.
Recreation Supervisor Jessica Koch has been with the city for 3 years. She started as an intern
under Recreation Supervisor Dan Lauer. Supervisor Koch lives in Delano with her husband,
daughter and 2 Labradors. They are expecting their second child in March. She enjoys fishing,
playing sports, and bowling in her free time. Her job duties include planning fitness, health and
wellness classes, scheduling field usage and leading Halloween at the Creek, Old Fashioned
Christmas, Healthy Living Fair, Walk with the Mayor, and the Farmers Market. She graduated from
St. Cloud State University with a Sports Management and Recreation degree.
Recreation Supervisor Dan Lauer has worked with the department for 17 years. Previously he
worked as a mortgage banker. Supervisor Lauer lives in Rogers with his wife and two children. He
has coached youth sports for over 30 years. He graduated from Mankato State and went on to
receive a Masters from the University of Minnesota in Education and Recreation Athletics.
Supervisor Lauer is most looking forward to the upcoming 28th annual Fire & Ice event that he co -
coordinates with Alyssa Fram. He enjoys being active outside during the winter and has been very
amazed at the poplularity of his preschool sports programs this year.
Recreation Supervisor Paul Pearson is the newest member of the team and has been working with
the city since April of this year. Previously he worked for 8 years in a Community Education
position. His responsibilities include planning education programs, summer playground and day
camps, ans well as coordinating Bark in the Park. He lives in Maple Plain with his wife and son and
enjoys being outdoors; mostly hunting, camping, and fishing.
A new special event was added this year. The dog -centered Bark in the Park was held in May. The
turnout was nearly 800 people and at least 400 dogs. Visitors enjoyed activities, contests,
information from local vendors, and samples of pet products.
Also launched in 2016 was the new social media campaign "Spotted in Plymouth". The campaign
has staff heading out to our parks and connecting with users. Those "spotted" have their picture
taken and shared on social media with the hashtag #plymouthparks. This has been a fun
opportunity for staff to get outside to see all of the parks, as well as connecting first hand with
those using the parks.
The new registration software, RecTrac, was launched this week. As expected, there were some
initial hiccups, but staff are quickly working through most of the issues. The last software as in
place over 30 years and will be discontinued in the near future. Due to overwhelming traffic to the
website on the first day of registration the system went down for a short period of time. A total of
$100,000 was brought in on the first day of registration. This total is typical for winter and spring
registrations. The first day of summer registration typically brings in closer to $200,000.
The Recreation division plans to transition their summer season hiring to a group -hire format. This
will save time on staff interviews as well as allow applicants to easily interview for several positions
at the same time.
Staff are working on potentially adding a new event next fall. The event out be focused around
food and locally crafted beer.
In December of 2017 the activity guide will be reformatted to highlight select classes while
directing readers to the website for a full listing. This guide will be sent to active users and
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December 8, 2016
residents. Chair Riley asked if there was a way to ask those registering online if they wish to
continue receiving a printed guide. Manager Hemp replied that staff will be researching options to
help reduce printing and mailing costs. Council Member Carroll inquired what it costs to mail the
current guide to every household in Plymouth. Manager Hemp answered that the guide is mailed
out to 32,000 households at a cost of $15,000 for the guide itself and $6,000 for postage. Each
guide costs roughly $20,000 to produce and mail. The city receives a lower cost on postage by
using bulk mailing. The summer guide will likely still be mailed out to all residents as that season is
our most popular. Chair Riley shared that the guide provides more than just program information,
but serves as a great public relations and promotional marketing piece.
Chair Riley expressed her thanks to the Recreation division for all of the work they do. Director
Evans thanked Manager Hemp for her work in leading the software transition process.
5. NEW BUSINESS (ACTION ITEMS):
5a. 2017 Meeting Schedule (Action)
There will be a park tour scheduled for commissioners in 2017. The early part of 2017 has several
large park projects to be discussed; master plan for Crooked Creek Park, East Medicine Lake Park
renovation, Northwest Greenway phase 3, and the Plymouth Creek Center feasibility study.
Motion by Commissioner DeBleeckere, seconded by Commissioner Wyse, recommending the
approval of the 2017 Meeting Schedule. With no objection, the motion passed.
5b. PR, Communications ft Marketing Plan (Action)
The PR, Communications & Marketing Plan is reviewed and updated annually to ensure it is keeping
in line with current marketing of programs. One minor change was made since last year. The Teen
Advisory Commission was removed from the plan as that program is no longer running. Chair Riley
inquired as to why the Commission is long longer running. Manager Hemp shared that attendance
had been decreasing over the years and last year only had 1-2 people participate. Staff are looking
into new teen programming to replace the Teen Advisory Commission.
Motion by Chair Vanderwall, seconded by Commissioner Swanson, recommending the approval of
the PR, Communication & Marketing Plan. With no objection, the motion passed.
5c. Strategic Plan (Action)
As part of the CAPRA accreditation, commissioners are to review the department's strategic plan.
This is the end of year summary of projects completed this year. Commissioners will be review
park fee updates in the January meeting.
Commissioner DeBleeckere inquired as to what Nature Canyon is and how that will be developed.
Director Evans shared that the area is currently a fill site. Once it is filled to capacity the land will be
turned over to the city for future development.
Motion by Commissioner Burkhardt, seconded by Commissioner DeBleeckere, recommending the
approval of the Strategic Plan. With no objection, the motion passed.
6. COMMISSIONER/STAFF UPDATE
• Old Fashioned Christmas will be held this Saturday, December 10 at Plymouth Creek Park.
Snow is forcasted for the weekend, but not enough to affect any of the planned activities. The
event continues to grow in popularity each year. This event is free for all participants and
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December 8, 2016
includes taking a picture with Santa and Mrs. Claus, meeting reindeer, making a craft, roasting
s'smores at the bonfire, and horse-drawn wagon rides.
The New Years Eve event will be held on Saturday, December 31 at the Plymouth Ice Center
and Life Time Fitness. Commissioner DeBleeckere inquired as to where the activities are
located during the event. Director Evans responded that the inflatables, crafts and games are
located in the Life Time gym. Event goers are also able to use the ice rink and the pool. A pizza
or hot dog dinner is available to all participants. Admission is $10 per person in advanced, and
$13 per person at the door. Children 2 and under are free.
• All of the events put on by Parks & Recreation receive great sponsorship contributions from
local businesses. Staff are working on securing sponsorships for 2017. Many companies come
back each year wanting to help and be a part of the events.
Director Evans shared with he Commission that we will be transitioning in a new member in
February as Commissioner Anderson will be stepping down. She thanked Commissioner
Anderson for his many years of service and time on the Commission. Additionally, Council
Member Carroll will become the Council liaison to the Planning Commissioner. We will be
getting a new Council Member as our liaison.
Council Member Carroll expressed that Commissioner Anderson has been a rock solid member
of the Commission. He always participates and has been very passionate in advocating for bike
trails and completion of trail gaps. No one has made as much of an impact to the cycling
community in Plymouth than Commissioner Anderson.
Chair Riley shared that both Council Member Carroll and Commissioner Anderson have been a
part of the Commission for as long as she can remember. She told both to stay in touch.
• Chair Riley gave her best wishes to all for a happy and safe holiday season.
7. ADJOURNMENT
Motion by DeBleeckere, seconded by Commissioner Anderson, recommending adjournment of the
Park and Recreation Advisory Commission meeting. With no objection, Chair Riley adjourned the
meeting at 8:27 p.m.
6 1 Proposed Minutes
December 8, 2016
rp)City of
Plymouth
Adding Quality to Life
REGULAR
PRAC MEETING
January 12, 2017
Agenda
Number:
To: Parks & Recreation Commission Members
5A
Prepared by: Diane Evans, Director of Parks & Recreation
Reviewed by:
Item• Parks & Recreation Advisory Commission Annual
Work Plan
1. ACTION REQUESTED:
The Parks and Recreation Advisory Commission should review and approve the 2017 Annual Work
Plan.
2. BACKGROUND:
The Work Plan, as defined by Plymouth City Code 305.05 subd. 5, requires the commission to
make an annual written report no later than the last day of February of each year.
The Work Plan provides the City Council an overview of park commission initiatives and goals for the
year. The proposed Work Plan is attached for review and/or modifications. The finalized Work Plan
will be forwarded to City Council for their approval.
3. BUDGET IMPACT:
There is no budget impact for this action item.
4. ATTACHMENTS:
2017 Parks and Recreation Advisory Commission Work Plan
PLYMOUTH PARKS &RECREATION ADVISORY COMMISSION 2017
WORK PLAN
Commission Purpose
The Purpose of the Parks and Recreation Advisory Commission (PRAC) is to act in an advisory capacity to the Council on all matters
relating to park and recreation programs and issues in the City. PRAC will review, hold public meetings and open houses and make
recommendations to the City Council.
2017 Work Plan
A-
GOALS/PLANNING
ON-GOIN
ON-GOING
Review current and future community park and recreation needs, programs, and facilities and recommend actions
which will promote the implementation of the City's park and recreation plans.
FIRST QUARTER
■ Prepare 2017 Work Plan
■ Review Department Strategic Goals
■ Review Annual Report
■ Appoint Commission Chair & Vice Chair
■ PCC Feasibility Study
■ Northwest Greenway (NWG) Trail Phase 3 Master Plan
■ Crooked Creek Neighborhood Park Master Plan and Neighborhood Meeting
■ East Medicine Lake Building/Shelter Renovation Plan and Neighborhood Meeting
SECOND QUARTER
■ Review Trail Gap Plan
■ Review CIP (2018-2022)
■ Northwest Greenway & Aspen Ridge Park Grand Opening
■ Review PCC and Fieldhouse Operations and Fees/Dome Replacement
■ Park Projects — Fieldhouse Dome Replacement; NWG Boardwalk; Playground Replacement/Renovation at Sunrise
and Imperial Hills Park; County 24 Trail; Tap Grant Trail; Plymouth Ice Center Ice Systems Replacement; Crooked
Creek Park; East Medicine Lake Park Building/Shelter; Boardwalk Replacement at Three Ponds and Dog Park (small
section); Lighting Replacement at Plymouth Creek Park
THIRD QUARTER
■ Review Parks & Forestry Operations
■ Review and Update Open Space Management Plan
FOURTH QUARTER
■ Review Plymouth Ice Center Operations and Fees
■ Review Recreation Operations
■ Review Park & Facility Fees
■ Review CAPRA (Commission for Accreditation of Park and Recreation Agencies) Reports
■ Enclave Neighborhood Park Master Plan and Neighborhood Meeting
rp)City of
Plymouth
Adding Quality to Life
REGULAR
PRAC MEETING
January 12, 2017
Agenda 5B
Number:
To: Parks & Recreation Commission Members
Prepared by: Barb Northway, Deputy Director of Parks & Recreation
Reviewed by: Diane Evans, Director of Parks & Recreation
Item: Plymouth Parks & Recreation Strategic Plan
1. ACTION REQUESTED:
The Park and Recreation Advisory Commission should review and approve the 2017 Strategic Plan.
2. BACKGROUND:
As a part of the Commission for Accreditation of Park and Recreation Agencies (CAPRA) process,
administered by the National Recreation and Park Association, the department develops a strategic
plan to ensure that our mission, goals and objectives are achieved.
The Strategic Plan was developed by staff utilizing information and resources from a variety of sources
including the 2030 Comprehensive Plan, the Capital Improvement Program, and specific goals and
initiatives tied to each of the divisions. In essence, the strategic plan is a compilation of both long-
range and short-term goals that helps the department stay on track to meet the vision and mission of
the City.
The plan provides for strategies, goals, staff responsibilities, budget impact and timelines. The
Strategic Plan is a working document that is updated mid -year and at the end of the year.
3. BUDGET IMPACT:
There is no budget impact for this action item.
4. ATTACHMENTS:
2017 Strategic Plan
PLYMOUTH PARKS AND RECREATION
2017 STRATEGIC PLAN
COMPREHENSIVE PLAN GOALS
#1 Provide a high-quality park and open space system that offers a balance of active and passive
recreational opportunities
#2 Develop and maintain a trail system throughout the community to provide recreation
opportunities and encourage non -motorized transportation
#3 Provide recreation programs and facilities that are well used and cost-effective
COMPREHENSIVE PLAN INITIATIVES
GOAL INITIATIVE
#1 Develop Nature Canyon: Develop this special use
recreation facility as a blended site that combines both
active and passive uses. Consider looking for possible
development partnerships
#1 Northwest Greenway: Identify and secure land for
ecological and recreational trail corridor running from
Wayzata High School and Elm Creek Playfield eastward
to Lake Camelot Parks and the future regional trail.
#1 Neighborhood Park Improvements: Implement
improvements within each park service area according
to Comp. Plan Table 7A-5 in Appendix 7A.
#1 Organized Sports Facilities: Monitor and respond to the
need for ball fields, multi -use fields, sand volleyball
courts, outdoor hockey and gyms.
#1 Maintain the Parks and Trail System: Maintain the
quality of the existing parks, trail system, and fund the
replacement of buildings, trails and playgrounds
through the Park Replacement Fund. Determine
priorities and plan for short-term funding needs
through the annual review of the CIP.
#1 Historic Preservation: Identify historic landmarks in city
and work with the Plymouth Historical Society to
preserve and promote.
#1 Nature Area Protection: Continue to protect natural
areas through; management of conservation areas
within parks, and City regulations of shore land,
floodplain and wetlands.
#1 Management of City -owned Open Space:
Develop and apply a management plan for each exiting
and future City -owned open space.
#2 Trail Gaps, Connections & Crossings: Continue to
improve the recreational use of the trail system by 1)
Making corridor gap closures, trail extensions and
connections, which will provide better access to schools,
STATUS
Medium priority (5-10
years or as needed)
Short/Medium priority
(1-10 years) Acquiring
land when available
(Land acquired in 09,
10,11,12,13,14)
Varies -Monitoring
development and will
acquire land for parks
when available
On -Going priority
(Continuous or existing
effort)
On -Going priority
(Continuous or existing
effort)
On -Going priority
(Continuous or existing
effort)
On -Going priority
(Continuous or existing
effort)
On -Going priority
(Continuous or existing
effort)
Medium priority (5-10
years or as needed)
COMMENTS
Less than 10 acres
of land to acquire —
construction began
in 2015
PLYMOUTH PARKS AND RECREATION
2017 STRATEGIC PLAN
parks, neighboring communities, transit facilities and
other destinations. 2) By providing trails on both sides
of designated high volume roadways. 3) Providing safe
roadway crossings of major community obstacles
and/or barriers in the trail system as designated in the
Comp. Plan.
#2 Trail Railroad Crossing: Consider providing safe at- Medium priority (5-10
grade crossing of the following railroad corridors in the years or as needed)
trail system; Holly Lane, Quantico Lane and Three
Ponds Park.
#3 Special Recreation Facilities: Consider providing special Medium priority (5-10
recreation facilities such as an art park, environmental
years or as needed
parks and skate park in response to demonstrated
need.
#3
Outdoor Hockey/Figure Skating: Look at reducing the
Medium priority (5-10
number of outdoor rinks to focus on providing quality
years or as needed
ice facilities. Additional modifications may include,
installing % size rinks and adding sunscreens over the
rinks, and adding new dasher boards.
#3
Recreation Programs: Continue to provide a broad
On -Going priority
range of recreation programs that meet the needs of all
(Continuous or existing
age groups, from pre-school to seniors, in a cost
effort)
effective manner. Emphasize the commitment to
health, wellness and fitness.
#3
Special Events: Continue sponsor or co-sponsor special
On -Going priority
community events to provide a common ground for
(Continuous or existing
celebration and development of community pride.
effort)
#3
Collaboration: Continue to work with other public,
On -Going priority
private and non-profit groups and agencies, local units
(Continuous or existing
of government and school districts to enhance the City's
effort)
limited resources and the array of programs available.
#3
Continue to Use Volunteers: Continue to use
On -Going priority
volunteers to help stretch taxpayer dollars.
(Continuous or existing
effort)
PLYMOUTH PARKS AND RECREATION
2017 STRATEGIC PLAN
ADMINISTRATION INITIATIVES
GOAL INITIATIVE
1-A1 Land Acquisitions: Secure land for the Northwest Greenway,
future Parks and open space using park dedication funds.
Responsibility: Management Staff (Evans)
Budget Impact: $400,000 CIP
Timing: 2017 project
1-A2 CIP Planning: Review and update the CIP plan to ensure long-
range goals and improvement costs are programmed.
Responsibility: Management Staff (Evans/Northway)
Budget Impact: Staff time
Timing: 2017 project
2-A3 Northwest Greenway Corridor — Phase III: Construction of
boardwalk over the north end of the Elm Creek Wetland.
Responsibility: Management Staff (Evans)
Budget Impact: $1,200,000 CIP
Timing: 2017 project
1-A4 New Neighborhood Park - Crooked Creek Park: Develop new
park near Medina boarder — off of Brockton Lane.
Responsibility: Management Staff (Northway)
Budget Impact: $450,000 CIP
Timing: 2017 project
1 -AS I Fieldhouse Dome Replacement: Replace dome, lighting and
HVAC/inflation system.
Responsibility: Management Staff (Evans & Fleck)
Budget Impact: $875,000 CIP
Timing: 2017 project
2-A6 New Trail Connection Prioritization: The Parks Commission
will continue to prioritize and determine feasibility of projects
through 2020.
Responsibility: Management Staff (Rippe)
Budget Impact: Staff time
Timing: On-going
2-A7 Tap Grant Trail: Work with Three Rivers Park District to
complete Luce Line Trail on-ramp connection at Fernbrook
Lane.
Responsibility: Management Staff (Northway/Rippe)
Budget Impact: $35,000 CIP
Timing: 2017 project
1-A8 Building/Shelter Renovation: Replace shelter at East Medicine
Lake Park.
Responsibility:
Management Staff (Evans)
MID YR. STATUS FINAL
PLYMOUTH PARKS AND RECREATION
2017 STRATEGIC PLAN
Budget Impact: $500,000 CIP
Timing: 2017 project
2-A9 CSAH 24 Trail: Work with Plymouth Engineering Department
and Hennepin County to construct County 24 trail gap.
Responsibility: Management Staff (Rippe)
Budget Impact: $200,000 CIP
Timing: 2017 project
1-A10 Comprehensive Plan Update: Work with City staff and
community to initiate the 2030 Comprehensive Plan.
Responsibility: Management Staff
(Evans/Northway/Rippe)
Budget Impact: Staff -time
Timing: 2016 -2018 project
PARKS AND FORESTRY DIVISION INITIATIVES
GOAL INITIATIVE
1-PF1 Playground Replacement/Renovation: This project renovates
Sunrise and Imperial Hills playgrounds.
Responsibility: Parks & Forestry Manager (Brunelle)
Budget Impact: $210,000 CIP
Timing: 2017 project
1-PF2 Emerald Ash Borer Management Plan: Continue with
treatment and management of ash trees.
Responsibility: Forester (Buck)
Budget Impact: Budget
Timing: 2017
1-PF3 Buckthorn Eradication: Continue buckthorn management
program in collaboration with ICWC.
Responsibility: Forester (Buck)
Budget Impact: $50,000 Budget
Timing: 2017
1-PF4 Bridges & Boardwalks: Replacement of boardwalk at Three
Ponds Park.
Responsibility: Parks & Forestry Manager (Brunelle)
Budget Impact: $135,000 CIP
Timing: 2017
1-PF5 Park Property Identification: Install property boundary
markers on identified parks and/or newly acquired property.
Responsibility: Forester (Buck)
Budget Impact: Budget
MID YR. STATUS FINAL
PLYMOUTH PARKS AND RECREATION
2017 STRATEGIC PLAN
Timing: On -Going
2-PF6 Trail Usage Data: Collect and analyze trail use data to
determine use volumes and patterns in order to better plan,
design/redesign and maintain trail systems throughout the
community.
Responsibility: Deputy Director (Northway)
Budget Impact: Staff time
Timing: On -Going (Initiated end of 2009)
2-PF7 Trail Fogging & Seal Coating: Continue with trail fogging/seal
coating of newly constructed and/or refurbished park trails.
Responsibility: Deputy Director (Northway)
Budget Impact: $50,000 Budget
Timing: 2017
2-PF8 Trail/Parking lot repair: Funding is provided in the CIP for
repairs of park trails and parking facility parking lots.
Locations of the repair work have yet to be determined.
Responsibility: Parks & Forestry Manager (Brunelle)
Budget Impact: $205,000 CIP
Timing: 2017 project
3-PF9 Work Efficiency Initiatives: Continue utilizing software and
hardware improvements to enhance efficiencies.
Responsibility: Department Managers
Budget Impact: Staff Time
Timing: On-going
1-PF10 Misc. Park Improvements: This project will repair and replace
a variety of park amenities
Responsibility: Deputy Director (Northway)
Budget Impact: $125,000 CIP
Timing: 2017 Project
1-PF11 Lighting Improvements: Replace lighting at Plymouth Creek
Park.
Responsibility: Parks & Forestry Manager (Northway)
Budget Impact: $275,000 CIP
Timing: 2017 Project
RECREATION DIVISION INITIATIVES
GOAL INITIATIVE
3-R1 Outdoor Ticketed/Paid Event(s): Develop policies and
procedures for the implementation of ticketed events at the
Hilde Performance Center.
Responsibility: Recreation Manager (Hemp)
Budget Impact: Staff time
MID YR. STATUS FINAL
PLYMOUTH PARKS AND RECREATION
2017 STRATEGIC PLAN
Timing: 2017
3-R2 CAPRA: Management and oversight of CAPRA
Responsibility: Recreation Manager (Hemp)
Budget Impact: Staff time
Timing: 2017
3-R3 Software Replacement: Manage & fine tune new registration
software for the department.
Responsibility: Recreation Manager (Hemp)
Budget Impact: Staff time
Timing: 2017
3-R4 New Event: Plan a new fall festival focused on music and
potentially craft beer.
Responsibility: Recreation Manager (Hemp)
Budget Impact: Staff time
Timing: 2017
3-R5 Fees & Policies: Review and update division policies and fees
as appropriate.
Responsibility: Recreation Manager (Hemp)
Budget Impact: Staff time
Timing: 2017
3-R6 Parks Map: Update and reprint park map.
Responsibility: Recreation Manager (Hemp)
Budget Impact: Staff time
Timing: 2017
VOLUNTEER DIVISION INITIATIVES
GOAL INITIATIVE
2-V1 Plymouth Has Heart: Stencil red hearts every 1/10 of a r
on select trails to help residents track their activity.
Responsibility: Volunteer Coordinator (Maas)
Budget Impact: Staff time
Timing: On -Going (Initiated end of 2009)
3-V2 Volunteer Recognition Event:
Responsibility: Volunteer Coordinator (Maas)
Budget Impact: Staff time
Timing: On -Going (Initiated end of 2009)
MID YR. STATUS FINAL
PLYMOUTH PARKS AND RECREATION
2017 STRATEGIC PLAN
PLYMOUTH ICE CENTER DIVISION INITIATIVES
GOAL INITIATIVE
3-PIC1 Refrigerant Conversion: Replace R-22 with Ammonia system.
Responsibility: PIC Manager (Abel/Evans)
Budget Impact: $1,455,000 CIP
Timing: 2017
3-PIC2 PIC Ice Rink Conversion: On rink A — resize rink from Olympic
to Professional and convert from sand to concrete.
Responsibility: PIC Manager (Abel/Evans)
Budget Impact: $918,000 CIP
Timing: 2017
3-PIC3 Energy Management System: Install technology for remote
access of PIC ice management systems.
Responsibility: PIC Manager (Abel/Evans)
Budget Impact: $60,000 CIP
Timing: 2017
3-PIC4 I Dasher Boards: Replace dasher boards on rink A.
Responsibility: PIC Manager (Abel/Evans)
Budget Impact: $85,000 CIP
Timing: 2017
3-PIC5 Rubber Flooring: Replace rubber floor material in locker
rooms.
Responsibility: PIC Manager (Abel)
Budget Impact: $75,000 CIP
Timing: 2017
3-PIC6 Track Facility Users: Install and track facility users.
Responsibility: PIC Manager (Abel)
Budget Impact: Staff time
Timing: On-going
PLYMOUTH CREEK CENTER & NEWHOUSE DIVISION INITIATIVES
GOAL INITIATIVE
3-PCC1 Track Facility Users: Install and track facility users at the
PCC/Fieldhouse.
Responsibility: PCC Manager (Fleck)
Budget Impact: Staff Time
Timing: On-going
MID YR. STATUS FINAL
MID YR. STATUS FINAL
PLYMOUTH PARKS AND RECREATION
2017 STRATEGIC PLAN
3-PCC2 Field House Dome: Replace dome, lighting and
HVAC/inflations system.
Responsibility: PCC Manager (Fleck)
Budget Impact: $875,000 CIP
Timing: 2017
3-PCC3 PCC Feasibility Study: Complete study and/or review of PCC
space for potential renovation and expansion.
Responsibility: PCC Manager (Fleck)
Budget Impact: Staff time
Timing: 2017
3-PCC4 Roof Top Units: Replace HVAC units.
Responsibility: PCC Manager (Fleck)
Budget Impact: $85,000 CIP
Timing: 2017
rp)City of
Plymouth
Adding Quality to Life
REGULAR
PRAC MEETING
January 12, 2017
1. ACTION REQUESTED:
Agenda 5C
Number:
To: Parks & Recreation Commission Members
Prepared by: Kari Hemp, Recreation Manager
Reviewed by: Diane Evans, Director of Parks & Recreation
Item: Park Facility Fees, Policies and Procedures
The Park and Recreation Advisory Commission should review and approve the Fee & Revenue Policy
and the proposed Park Facility Fee Schedule.
2. BACKGROUND:
PARK FACILITY FEE INFORMATION
Plymouth Parks and Recreation makes every effort to provide a broad range of recreational
opportunities, programs, services and facilities to the community. To provide quality parks and
recreation programs, services and facilities, substantial maintenance and program expenditures are
required. Portions of these expenditures are recovered through user fees, in accordance with the
City's budget approved by the City Council.
Each year, staff reviews the park facility fees, policies and procedures. As part of the review, staff
surveys peer communities to ensure that park facility fees and practices continue to be comparable
and competitive. In 2016, no changes were made to the park facility fees
Based on current survey information, staff is recommending:
1. Most fees increased by approximately 3%. Some fees were increased by $1 or had
categories realigned to create consistency across all facility fees, accommodate new
registration system and maintenance site turnover.
2. The fee increase will offset increases in associated personnel and maintenance costs.
3. Non-profit discount was added due to rental requests.
4. Parkers Lake Stage was removed from the rentable facilities due to site conflict with
non -rentable shelter.
The recommended fee increases are listed in the attached Park Facility Fee Schedule Proposal.
POLICY AND PROCEDURE INFORMATION
The attached Plymouth Parks and Recreation Department policy defines our philosophy, provides
general information and identifies department procedures/practices in regard to fees and charges
for departmental programs and services.
The Fee & Revenue Policy provides:
• Department policy statement
• Identification of department budgets - (i.e. fund types, account information)
• General information regarding fees and charges (i.e. review of fees, non-resident fees)
• Definition of staff roles for delivery, monitoring and enforcement
3. BUDGET IMPACT:
The proposed changes will not generate a significant budget impact, as revenue increase is
estimated at less than $5,000.
4. ATTACHMENTS:
Park Facility Fee Schedule Proposal
Parks & Recreation Department Fee & Revenue Policy
Plymouth Parks & Recreation -Park Facility Fee Schedule
2017 PROPOSED
MarketNotes
FACILITY
TYPE
2015 FEES
FEES
Range
g
$110/Hour Sun -Thur
25%
Plymouth Non -Profit
Discount
Any Day
$70-$170
Combine rates -most
Fri, Sat &
(resident
rentals are weekends
$125/Hour
Holiday
rate)
$135/Hour Sun -Thur
Hilde Performance Center
Residents
Fri Sat &
$160/Hour
$165/Hour Any Day
$60-$250
Combine rates -most
rentals are weekends
Holiday
$170/Hour Sun -Thur
Non -Residents
Fri, Sat &
$205/Hour Any Day
$80-$210
Combine rates -most
$200/Hour
rentals are weekends
Holiday
Rental Deposit
$100
$500
Combine to one deposit
Damage/Cleaning Deposit
$400
fee-Rental/Deposit Fee
25%
Discount
Added due to increase in
Plymouth Non -Profit
Any Day
(resident
non-profit rental requests
rate)
Parkers Lake -North Picnic
$78 Half Day
$80 Half Day
Shelter
Residents
$75-$250
$135 Full Day
$140 Full Day
Non -Residents
$100 Half Day
$103 Half Day
$80-$250
$170 Full Day
$175 Full Day
Damage/Key Deposit
$100
$100
Plymouth Non -Profit
$40/Hour Any Day
Residents
$40/Hour Any Day
Difficult to rent with no
Resident For -Profit
$50/hour Any Day
rentable shelter nearby.
Non -Plymouth Non -Profit
$68/Hour Any Day
Parkers Lake Stage
Delete
Interferes with other
Non -Residents
$68/Hour Any Day
parties utilizing the Lower
Non -Resident For -Profit
$85/hour Any Day
Shelter
Damage Deposit
$100
School District
$16/Hour Any Day
Included in non-profit rate
Delete
Non -Profit
$49/Hour Any Day
25% Discout Any Day
Added due to increase in
(resident
non-profit rental requests
Rate)
Parkers Lake Building
$100 Half Day
Changed pricing structure
Residents
$62/hour Any Day
to reflect consistencsy in
$160 Full Day
$36-75/Hour
facilities and
Non -Residents
$80/Hour Any Day
$125 Half Day
accommodate site
$195 Full Day
$36-$75/Hour
turnover by maintnenace
Damage Deposit
$200
$200
School District
$11/Hour Any Day
Included in non-profit rate
Delete
Non -Profit
$11/Hour Any Day
25% Discout Any Day
Added due to increase in
(resident
non-profit rental requests
Bass Lake Building
Rate)
Residents
$44/hour Any Day
$80 Half Day
Changed pricing structure
$140 Full Day
$36-75/Hour
to reflect consistencsy in
Non -Residents
$57/Hour Any Day
$105 Half Day
facilities and
$175 Full Day
$36-$75/Hour
accommodate site
Damage Deposit
$200
$200
Resident
$47
$49
$45-$75
Canoe Racks
Non -Resident
$67
$69
$55-$85
Special Event Permit Fees
100-500 people
$53
$55
$25-200
500 + people
$105
$108
BB/SB Fields/Hockey Rinks
$25/Hour Any Day
$99/Day Any Day
$31/hour Any Day
$127/Day Any Day
$18-$45
$70-$130
Align with all field fees the
same except artificial turf
Soccer/Football
$31/Hour Any Day
$127/Day Any Day
$31/hour Any Day
$127/1 -lour Any Day
$18-$60
$70-$200
Artificial Turf Fieds (dome
$50/Hour Any Day
$52/Hour Any Day
$43-$110
Athletic
down season only)
$210/Day Any Day
$216/Day Any Day
$100-$600
Tennis/Basketball Courts
$9/Hour Per Court
$10/Hour Per Court
$6-$11
Field/Rink Lights
$30/Hour Any Day
$30/Hour Any Day
$17-$31
Rink Lights
$18/Hour Any Day
Delete
Included with all lights -
same fees
Rink Attendant
$15/hour Any Day
$16/Hour Any Day
$10-18
PLYMOUTH PARKS AND RECREATION FEE & REVENUE POLICY
PURPOSE: To provide information regarding the established fee policy for each type of service fee charged.
POLICY Plymouth Parks and Recreation will make every effort to provide a broad range of recreational
STATEMENT: opportunities, programs, services and facilities to the community. In order to provide these
opportunities, it is understood that reasonable fees are attached to some programs and services.
To provide quality parks and recreation programs, services and facilities, substantial maintenance and
program expenditures are required. Portions of these expenditures are recovered through user fees in
accordance with the City's budget approved by the City Council.
EFFECTIVE DATE: January, 2009
REVISED/UPDATED:
BUDGETS FUND TYPE
Recreation Administration GENERAL FUND
Provides administrative oversight for the Parks and Recreation Department
Volunteers
Coordinates all of the volunteer opportunities for the City of Plymouth. The
comprehensive program offers a variety of volunteer experiences in every
City Department.
Parks & Forestry
Responsible for the maintenance, development and safety of approximately 1500
acres of community parks, open space and approximately 140 miles of trails.
Responsible for tree care and preservation, reforestation, weed enforcement and
horticultural services.
Recreation Programs
Provides quality leisure opportunities for all ages, from preschool to seniors.
Programs focus on a variety of opportunities both fee based and non fee based.
Plymouth Creek Center (PCC)
The facility provides space and opportunities for meeting, large celebrations and
theatre productions. Much of the buildings use is focused on programs for seniors,
and general recreation programs. The PCC is also utilized for private rental events
(i.e. weddings, neighborhood meetings and corporate events).
Plymouth Fieldhouse
Provides artificial turf field space for sports activities, recreation programs and
special events. The domed roof (up from late Oct. - late Apr.) covers the 340 ft by 220
ft field.
Plymouth Ice Center
The year-round facility has three sheets of ice and provides multipurpose skating (i.e.
hockey, skating classes), recreational classes, meeting facilities and quality
tournament facilities.
CAPRA 5.1.1 REVIEWED 1/2017
January 2017
Funding is allocated through the City
budget process supported by tax revenue.
GENERAL FUND
Funding is allocated through the City
budget process supported by tax revenue.
GENERAL FUND
Funding is allocated through the City
budget process supported by tax revenue.
SPECIAL REVENUE FUND
Fee -supported programs, receipts, grants &
rentals produce budget revenue. This
budget also receives a general fund
allocation.
GENERAL FUND
Funding is allocated through the City
budget process supported by tax revenue.
This budget also produces revenue from
rentals and leases.
ENTERPRISE FUND
Revenue is produced by fee -supported
programs, receipts, grants & rentals
ENTERPRISE FUND
Revenue is produced by fee -supported
programs, receipts, grants & rentals
PLYMOUTH PARKS AND RECREATION FEE & REVENUE POLICY
GENERAL INFORMATION
■ The Plymouth Parks and Recreation Department will survey other pubic agencies and comparable private sector
rate structures with the goal of establishing rates that are within the high and low ends of the spectrum.
■ Fees and rates will be reviewed at minimum annually and more frequently as deemed appropriate due to
changing conditions and other economic variables.
■ Non-resident may be charged an additional fee for programs, services and activities based upon the current non-
resident fee policy.
■ In general, most park resources will be made available at no or minimal costs to community members. These
activities are managed through the general fund (i.e. parks, canoe racks, boat launch, playgrounds, etc.).
■ In some cases, non-profit organizations may use facilities at a reduced rate or at no cost in cases where the city
receives promotional or public relations benefits as an official sponsor or co-sponsor of the event.
■ Community events will be as self-supporting as possible, while protecting the unique qualities that each event
possesses.
■ Scholarship funding will be available for recreation programs based upon the current policy and procedures
■ Purchasing - The City of Plymouth has established policies and procedures in place for the requisition of products
and services.
FEE/REVENUE POLICIES
Funds are generated in the following manner:
■ General Fund Taxes .... as allocated in approved budgets.
■ Fees and Charges ........ established according to the principles identified in the fund categories.
■ Grants .......................... applications must be pre -approved by the Director; matching funds if appropriate
must be pre -determined; final acceptance must be approved by the City Council.
■ Donations ..................... all donations must be approved by the City Council.
■ Advertisements............ advertisements will be secured by a contractual agreement.
CAPRA 5.1.1
These funds charge fees for total support of all expenses. Fees will be set according to
market rates and anticipated expenses with the net result of a balanced budget.
Fee Activities: All direct costs plus an administrative fee will be charged. Fees will be
established according to determined expenses and market rates.
Non -Fee Activities: Funding for these programs is realized through public support (general
fund taxes) and revenue generated through Fee Activity Programs. Any Fees charged will be
established according to the approved budget. (i.e. warming houses, concert series, beach
operation, community events, etc.).
Rental/Administrative Activities: Fees will be charged according to the established policy
and/or budget. Charges will be calculated to cover a portion of the expenses recognizing
that public support through general fund taxes will cover the remainder of the costs. (i.e.
shelters rentals, senior club administrative fee, athletic association administrative fee, room
rentals, canoe racks, etc.).
REVIEWED 1/2017
PLYMOUTH PARKS AND RECREATION FEE & REVENUE POLICY
CAPRA 5.1.1 REVIEWED 1/2017
rp)City of Agenda 5D
Plymouth Number:
Adding Quality to Life
To: Parks & Recreation Commission Members
REGULAR
PRAC MEETING Prepared by: Diane Evans, Parks & Recreation Director
January 12, 2017 Reviewed by:
Item: Approve Northwest Greenway Phase III Project
1. ACTION REQUESTED:
Staff is recommending that the Parks and Recreation Advisory Commission approve the Northwest
Greenway Phase III project.
2. BACKGROUND:
In 2000, the City Council adopted the Northwest Greenway (NWG) Master Plan as part of the City
Comprehensive Plan. The basic concept of the NWG is a long, natural east/west corridor with
looping trails and connection to both local and regional trail systems.
Segment one of the NWG trail was constructed in 2015. This segment extends from 60th Avenue
North (close to Legacy Greenway Park), west to the cut -through trail between Upland Lane North
and 57th Place North, just shy of Vicksburg Lane.
Segment two of the NWG trail was construction in 2016. This segment extends west from the cut -
through trail between Upland Lane North and 57th Place North to the Plymouth Dog Park. As well,
construction of the pedestrian bridge over Vicksburg Lane was completed in 2016 as part of the
Vicksburg Lane road project.
The 2017 Phase III/segment 3 NWG project provides for the design and potential construction of a
variety of trails, boardwalks and trail connections and gaps as defined below.
■ Elm Creek Wetland North Boardwalk
■ Trail connection to Cheshire Parkway Trail head and Lake Camelot
■ Trail connection gap south of the Aspen Hollow Development
■ Alternate — Elm Creek Wetland South Boardwalk
■ Alternate — Cheshire Parkway Boardwalk
Staff will be working with SRF Consultants to finalize the engineers estimate for the project and
what components will be included in the package. The timeline for the proposed timeline for the
project provides for bidding February and March and potential construction April through October
of 2017.
3. BUDGET IMPACT:
Construction costs for phase III/segment 3 of the NWG are estimated to cost $1,200,000. The
project is proposed to be funded through the Park Dedication Fund ($700,000) and the Capital
Improvement Fund ($500,000).
4. ATTACHMENTS:
NWG Map
Concept Plan
Northwest Greenway Trail
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rp)City of
Plymouth
Adding Quality to Life
REGULAR
PRAC MEETING
January 12, 2017
1. ACTION REQUESTED:
Agenda 5F
Number:
To: Parks & Recreation Commission Members
Prepared by: Diane Evans, Director of Parks & Recreation
Reviewed by:
Item• Plymouth Creek Center Renovation and Expansion
Feasibility Report
The Parks and Recreation Advisory Commission should review and approve the Plymouth Creek
Center Renovation and Expansion Feasibility Report. Feasibility Report will be provided to
Commissioners at the meeting.
2. BACKGROUND:
Back in August of 2016, the City solicited a Request for Proposal (RFP) from several architectural
firms to complete a feasibility study for the potential expansion and renovation of the Plymouth
Creek Center. Staff reviewed RFP's and interviewed several firms, ultimately hiring Hammel, Green
and Abrahamson (HGA). HGA has a specialty practice group devoted to the design of community
facilities. They have extensive experience in the programmatic and technical requirements for large
gathering spaces, fitness, recreation and community education. Most recently they have completed
community center design work in St. Louis Park and Golden Valley.
The feasibility study addresses current building use, and provides potential facility expansion and
renovation opportunities to accommodate future space needs and trends. The scope of the work
includes demographic analysis, a review of building usage, and analysis of current facility space,
schematic design options and project cost estimates.
As part of the process, staff conducted stakeholder meetings with a variety of individuals to
determine current and future space needs. Stakeholder groups included; the City Manager,
Economic Development Manager, PCC staff, Recreation staff, the Senior Council, and
representatives from City departments.
Representatives from HGA will be at the meeting to provide a preliminary report of their findings
and receive feedback from commissioners. As well, staff has scheduled a study session with the City
Council on February 28 at 5:30 p.m. to share the preliminary report and provide comment. A final
report will be available in March.
3. BUDGET IMPACT:
There is no budget impact for this action item.
4. ATTACHMENTS: