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Home My WebLink AboutPark and Recreation Advisory Commission Packet 10-12-2017City of PARKS AND RECREATION ADVISORY COMMISSION Plymouth MEETING AGENDA Adding Quality to Life DATE & TIME: ' Thursday, October 12, 2017 7:00pm LOCATION: Plymouth Ice Center 3650 Plymouth Blvd, Plymouth, Minnesota 55447 1. CALL TO ORDER 2. APPROVAL OF MINUTES 3. OPEN FORUM: 4. VISITOR PRESENTATIONS (NON -ACTION ITEMS): 4a. New PIC Manager 4b. PIC Operations/Usage S. NEW BUSINESS (ACTION ITEMS): 5a. 6. COMMISSIONER/STAFF UPDATE ■ Medina Road Trail Gap Open House ■ Upcoming Community/Special Events ■ Tour 7. ADJOURNMENT NEXT REGULAR MEETING — December 14, 2017 — City Hall Proposed Minutes Park St Recreation Advisory Commission Thursday, September 14, 2017 MEMBERS PRESENT: Chair Merrilee Riley, Commissioners: Dick Burkhardt, Tricia DeBleeckere, Marilyn Sunseri, Michael Swanson MEMBERS ABSENT: Vice Chair Aaron Vanderwall, Commissioner Kipp Wyse STAFF PRESENT: Parks & Recreation Director Diane Evans, Deputy Director Barb Northway, Office Support Specialist Sarah Josephs, Parks & Forestry Manager Jerrod Brunelle, Forester Paul Buck, Project Coordinator Sonya Rippe COUNCIL REPRESENTATIVES: Councilmember Jim Davis GUESTS: 1. CALL TO ORDER Chair Riley called the meeting to order at 7:05 p.m. 2. APPROVAL OF MINUTES Motion by Commissioner Swanson, seconded by Commissioner Sunseri, recommending approval of the June 8, 2017 Park and Recreation Advisory Commission meeting minutes as written. With all members voting in favor, the motion carried. 3. OPEN FORUM: 4. PRESENTATIONS (NON -ACTION ITEMS): 4a. Tree £t Weed Inspection Technology - Sonya Rippe Project Coordinator Sonya Rippe was on hand to share some process improvements recently implemented for the City's weed and tree inspection process. Staff were looking for a way to streamline the process and make it more efficient for staff, yet still include sufficient information for the resident. Using the Canvas software, Coordinator Rippe created several applications for collecting the necessary information, taking photos of the issue, and auto -generating a letter to the resident. In the example of staff checking on a report of a tree with Dutch elm disease, staff can enter the date and time they arrived, the owner's information, generate a map with the exact location, and enter in any site factors. The application can now also track how many issues have been reported at each property. Plymouth has a "three strike" system where residents are fined after their third reported issue. Proposed Minutes September 14, 2017 5. NEW BUSINESS (ACTION ITEMS): 5a. Name for New Mini Park - 6110 Garland Lane N (Action) A new mini -park will be developed in 2018 in the northern part of Plymouth, near the Plymouth Dog Park and the former site of the Silver Buckle Saddle Club. Several name choices were suggested to Commissioners based on the park's physical characteristics and history of the parcel. Suggestions were; Saddle Run Park, Horseshoe Hill Park, and Wagon Wheel Park. Commissioners discussed and agreed on Horseshoe Hill Park. They suggested that a horseshoe pit feature be considered for the park. Motion by Commissioner Sunseri, seconded by Commissioner Burkhardt, recommending the approval of Horseshoe Hill Park as the name of the new mini park on 6110 Garland Ln N. With no objection, the motion passed. 5b. Name for New Mini Park - 181016 1" Ave N (Action) A second mini -park will be developed in 2018 at 18101 61St Ave N. Based on the history of the site and its location to The Meadows Park and Meadow Ridge Elementary School, several options were suggested. Suggested names were; Sunset Park, Meadow Ridge Park, Harvest Park and Homestead Park. Motion by Commissioner Swanson, seconded by Commissioner Burkhardt, recommending the approval of Harvest Park as the name of the new mini park on 18101 611T Ave N. With no objection, the motion passed. 6. COMMISSIONER/STAFF UPDATE • Erik Halverson has been hired to replace Bill Abel as the Plymouth Ice Center Manager. Bill Abel will be retiring on Friday, October 27. Erik will be introduced at the October PRAC meeting. • Plymouth on Parade will be held Saturday, September 23. The parade will start at 10:30am, with post -parade events taking place from noon-2pm. • The Farmers Market will continue to run through Wednesday, October 13. • Weather permitting, the new Fieldhouse dome will be inflated on October 13. • Halloween at the Creek will take place Friday, October 27. A few years ago staff tried hosting the event on the Friday before Halloween, instead of on Halloween, and found the attendance much higher. • Currently % of the playground container is built at Crooked Creek Park. The playground itself is expected to be installed the week of October 1. • Three new portable restroom enclosures were added to the Northwest Greenway. They are made of metal and wood materials with the Northwest Greenway logo on it. • Staff meet with representatives from the Plymouth Historical Society. The Historical Society is interested in handing over the management of the society to the City of Plymouth. A Study Session was held with City Council. The Council is supportive of continuing the discussion of transferring management to the City. Nearby Historical Societies were contacted in regards to how/who ran their organizations. Many have a City government providing financial or staffing support. Based on the current status of the Plymouth Historical Society, staff estimate it would cost $30,000 to manage annually. Council Members felt that the amount of historical 2 1 Proposed Minutes September 14, 2017 information that has been collected thus far (since 1800's) was too important to get rid of, but rather something to invest in and maintain. • An open house for the Medina Road trail will be held in the near future. The Council is supportive of completing this trail gap in 2018. Plans now call for the trail to be added to the south side of the road. • Fire & Ice will be held Saturday, February 3, 2018. This is the day before the Super Bowl, being hosted in Minneapolis. • The Pump Track Open House was well attended. Over 100 people stopped by to try their bike or skateboard on the pump track. Third Lair and Maple Grove Cycling were onsite with equipment to try. • Improvements were made at the Ridgemount Tennis Courts. The asphalt was in too poor of quality to complete the warranty paint work so the black top was removed and re -poured. While the courts were being repaired, drainage problems underneath the court were fixed. 7. ADJOURNMENT Motion by Commissioner Burkhardt, seconded by Commissioner Sunseri, recommending adjournment of the Park and Recreation Advisory Commission meeting. With no objection, Chair Riley adjourned the meeting at 7:56 p.m. 3 1 Proposed Minutes September 14, 2017 Plymouth Parks ft Recreation Invites You To Attend The THURSDAY, NOVEMBER 9, 2017 • 5:30-7:30 PM PLYMOUTH CITY HALL • 3400 PLYMOUTH BLVD Plymouth's current trail system is an established network of more than 169 miles of city, county and state trails and sidewalks that connect most neighborhoods to parks, schools and commercial areas. Within the trail network, there are gaps that need to be filled and connections that must be made to ultimately provide better access to schools, parks, transit facilities and other destinations. This gap is recommended on the south side of Medina Road from Greenwood Park to Brockton Lane. You are invited to attend the Open House on November 9, 2017 to: • Meet with City staff • View maps of trail placement • Provide feedback on project Contact Plymouth Parks & Recreation at 763-509-5200 or recreation@plymouthmn.gov with any questions. I )( A M I !_1 I LOW( r" I & Costumes encouraged: no scary costumes, please. Pizza slice and beverage included. Everyone must be registered (adults and children). Register early to ensure your family's participatior For more information or to registe call 763-509-5200 or visit www.plymouthmn.gov. PLYMOUTH PARKS &RECREATION WWW.PL4MOUTHMN.GOV OCTOBER21 - - C11 6:00-9:OOP.M. \ nn 1 �1 NIP Sponsored by ABBOTT t f NORTHWESTERN `^�+banlc WESTHEALTH November 5, 2017 • 12:00-2:30pm Plymouth Creek Center, 14800 34'h Ave Enjoy shopping at the Kid's Garage Sale! FREE ADMISSION! Come to the Plymouth Creek Center to buy clothes, books, games, toys and more! Children ages 6-13 may rent a table to sell. Clear out your closet! Make money! BECOME A SELLER! call 763-509-5200 to reserve your spot! $14 for Plymouth residents • $18 for non-residents bo) PLYMOUTH PARKS & RECREATION - 763-509-5200 • plymouthmn.gov PLYMOUTH • r SATURDAY, NOV 18, 10AM-5PM I SUNDAY, NOV 19, 11AM-4 PM r�,tc Ait PLYMOUTH CREEK CENTER, 14800 34TH AVE N SELECTED ARTISTS WILL DISPLAY, DEMONSTRATE & SELL THEIR PRODUCTS. FOR MORE INFO, VISIT WWW. PLYMOUTH MN.GOV i 4; SPONSORED BY ai'�H�rh � ABBOTT -I tr f�-,-,r,l r NORTHWESTERN WestHealth