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Home My WebLink AboutCity Council Packet 09-12-2017 SpecialCITY OF PLYMOUTH AGENDA SPECIAL COUNCIL MEETING SEPTEMBER 12, 2017, 5:30 p.m. MEDICINE LAKE CONFERENCE ROOM 1. CALL TO ORDER 2. TOPICS A. Future of Plymouth Historical Society B. Set future Study Sessions 3. ADJOURN Special Council Meeting 1 of 1 September 12, 2017 rp)City of Plymouth Adding Quality to Life SPECIAL COUNCIL MEETING September 12, 2017 Agenda 2A Number: To: Dave Callister, City Manager Prepared by• Christopher Fleck, Plymouth Creek Center Manager Kari Hemp, Recreation Manager Reviewed by: Diane Evans, Director of Parks and Recreation Item: Future of the Plymouth Historical Society 1. ACTION REQUESTED: The Council should review and provide direction to staff regarding the future of the Plymouth Historical Society and appropriate funding, as deemed necessary. 2. BACKGROUND: The Plymouth Historical Society was incorporated October 14, 1975. The Plymouth Historical Society is operated out of Plymouth's Old Town Hall at 3605 Fernbrook Lane. The City owns the Old Town Hall building and the land that it resides on. The Old Town Hall was built in 1885 and is open 1-2 times per month for visitors. The mission of the Historical Society is to continue the discovery, preservation and dissemination of historical knowledge about the City of Plymouth. Plymouth Historical Society board members met with Parks and Recreation staff in August 2017 to discuss the possibility of turning over the operation of the Plymouth Historical Society to the City. At this time, the board consists of six members; Dennis Jacobson, Betty Jacobson, Gary Schiebe, Vern Dotseth, Ben Broman and Paul Ellefson. The board members propose to disband their current 501C4 status, turn their funds over to the City (approximately $10,000), and have the City run the operation. Research of local historical societies in Minnesota was conducted by staff. Information was gathered on their membership size, number of employees, city involvement and collaboration, number of volunteers, funding sources and budgets. The following information details the data gathered thus far. Edina Historical Society Members Funding Paid Staff Volunteers • $70,000 annual budget • PT Executive Director • 12 person board • $10,000-$15,000 annual (20 hrs.) • 3 interns 140 contribution from City of Edina • PT Curator (20 hrs.) • Donations, grants, memberships, • Contractual Employees camps, school tours, etc. Page 1 Richfield Historical Society Members Funding Paid Staff Volunteers • School District owns property and • PT Director (20 hrs.) • 12 person board covers maintenance expenses • PT Museum Manager • 6 active 200 • Donations, grants, fundraising (8 hrs.) volunteers events, memberships. and all utilities. Cokato Historical Society Members Funding Paid Staff Volunteers • City is responsible for staffing and • 2 FT (city funded) • 12 person benefits. Building maintenance board/trustees 125 and all utilities. volunteers 150 • Historical Society is responsible for exhibit supplies and construction, public programming costs, advertising, telephone and internet access, professional memberships, printing, insurance, and collections preservation. • With the exception of staffing, membership dues and museum fees are the primary source of operating dollars. Wayzata Historical Society Members Funding Paid Staff Volunteers • Donations, fundraising events, • None • 4 officers annual memberships and • 15 active 125 special events. volunteers • Contractual services include newsletter design and production and accountant. Champlin Historical Society (Similar to Plymouth) Members Funding Paid Staff Volunteers • City owned building. • None • 5 core volunteers • City covers maintenance, roof, and 40 utility bills. • Donations and special events cover operating dollars. Plymouth Historical Society Board members will be in attendance at the meeting to share information and discuss their request of the City. Ultimately, it is their desire to keep the history, operations, and educational opportunities available to the community. 3. ATTACHMENTS: N/A Page 2 rp)City of Plymouth Adding Quality to Life SPECIAL COUNCIL MEETING September 12, 2017 Agenda 2B Number: To: Mayor and Council Prepared by: Dave Callister, City Manager Reviewed by: Item: Set Future Study Sessions Pending Study Session Topics (at least three Council members have approved the following study items on the list): • HOA turnover and stormwater drainage between plats Other Council requests for Study Session Topics: None at this time. Staff's requests for Study Sessions: • Quarterly City Manager update (immediately following September 26 Regular Meeting) • Therapeutic Massage Ordinance (add to October 10 Study Session agenda — second item after small cell wireless ordinance) • Tour of Public Works Facility and development discussion for NW corner parcels owned/controlled by GW Land Development (October 17 - tour at 5:30 p.m. and development discussion immediately following) • Hotel licensing discussion (add to November 14 Study Session agenda — second item after budget) • Board and Commission interviews, discuss 2018 Council Coordinating Representatives, 2018 Deputy Mayor, and schedule Board and Commission Recognition Social (December 5 at 6 p.m.) • EDA —meeting with brokers Page 1 r�Plymouth Adding Quality to Life September 2017 Page 2 1 2 3 4 5 6 7 8 9 7:00 PM PLANNING LABOR DAY COMMISSION MEETING CITY OFFICES Council Chambers CLOSED 10 11 12 13 14 15 16 5:30 PM SPECIAL COUNCIL 7:00 PM 7:00 PM MEETING ENVIRONMENTAL PARK 13 REC ADVI- Historical Society QUALITY SORY Medicine Lake Room COMMITTEE (EQC) COMMISSION 7:00 PM MEETING (PRAC) REGULAR COUNCIL Medicine Lake Room MEETING MEETING Park Maintenance Council Chambers 17 18 19 20 21 22 23 7:00 PM 10:30 AM - 3:00 PM PLANNING Plymouth on Parade COMMISSION Celebration MEETING City Center Area Council Chambers 24 25 26 27 28 29 30 5:30 PM SPECIAL COUNCIL 7:00 PM MEETING HOUSING AND Consider minimum age REDEVELOPMENT to purchase tobacco AUTHORITY (HRA) Medicine Lake Room MEETING 7:00 PM REGULAR COUNCIL Medicine Lake Room MEETING Council Chambers Page 2 r� City of Plymouth Adding Quality to Life October 2017 1 2 3 4 5 6 7 6:30 PM 7:00 PM Volunteer PLANNING Recognition Event COMMISSION Plymouth Creek MEETING Center Council Chambers 8 9 10 5:30 PM 11 12 13 14 SPECIAL COUNCIL 7:00 PM 7:00 PM 1:00 AM - 2:00 PM MEETING ENVIRONMENTAL PARK £t REC Fire Department Small Cell Wireless QUALITY ADVISORY Open House Ordinance Medicine Lake Room COMMITTEE (EQC) COMMISSION Fire Station III 7:00 PM MEETING (PRAC) MEETING REGULAR COUNCIL Medicine Lake Room Plymouth Ice Center MEETING Council Chambers 15 16 17 18 19 20 21 7:00 PM PLANNING COMMISSION MEETING Council Chambers 22 23 24 25 26 27 28 7:00 PM 7:00 PM 6:00 PM - 8:30 PM REGULAR COUNCIL HOUSING AND Halloween at the MEETING REDEVELOPMENT Creek Council Chambers AUTHORITY (HRA) Plymouth Creek MEETING Center Medicine Lake Room 29 30 31 Page 3 r� City of Plymouth Adding Quality to Life November 2017 Page 4 1 2 3 4 7:00 PM PLANNING COMMISSION MEETING Council Chambers 5 6 7 8 9 10 11 7:00 PM ENVIRONMENTAL QUALITY COMMITTEE (EQC) VETERANS DAY MEETING Observed Medicine Lake Room CITY OFFICES CLOSED 12 13 14 15 16 17 18 5:30 PM 7:00 PM SPECIAL COUNCIL PLANNING Plymouth Arts Fair MEETING COMMISSION Plymouth Budget MEETING CreekCenter Medicine Lake Room Council Chambers 7:00 PM REGULAR COUNCIL MEETING Council Chambers 23 24 25 19 20 21 22 Plymouth Arts Fair THANKSGIVING THANKSGIVING Plymouth Creek Observed Center CITY OFFICES CLOSED CITY OFFICES CLOSED 26 27 28 5:30 PM 29 30 SPECIAL COUNCIL MEETING edian/Beautificatio Projects Medicine Lake Room 7:00 PM REGULAR COUNCIL MEETING Council Chambers Page 4 r� City of Plymouth Adding Quality to Life December 2017 Page 5 1 2 3 4 5 6 7 8 9 7:00 PM PLANNING 2:00 PM - 5:00 PM COMMISSION Old Fashioned MEETING Christmas Council Chambers Plymouth Creek Park 10 11 12 13 14 15 16 7:00 PM 7:00 PM ENVIRONMENTAL 7;00 PM REGULAR COUNCIL QUALITY COMMITTEE (EQC) PARK 8 REC MEETING MEETING ADVISORY Council Chambers Council Chambers COMMISSION (PRAC) MEETING 7:00 PM Council Chambers CHARTER COMMISSION MEETING Medicine Lake Room 17 18 19 20 21 22 23 7:00 PM PLANNING CHRISTMAS EVE COMMISSION Observed MEETING Council Chambers CITY OFFICES CLOSED AT NOON 2425 26 27 28 29 30 CHRISTMAS DAY 7:00 PM HOUSING AND CITY OFFICES REDEVELOPMENT 31 CLOSED AUTHORITY (HRA) 6:00 PM - 9:00 PM MEETING New Years Eve Medicine Lake Room Event Plymouth Ice Center Page 5