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HomeMy WebLinkAboutHousing & Redevelopment Authority Minutes 05-11-2017APPROVED MINUTES PLYMOUTH HOUSING AND REDEVELOPMENT AUTHORITY May 11, 2017 PRESENT: Chairman Jeff Kulaszewicz, Commissioners Michelle Soderberg, Marty McCarthy, and Robert Huddleston STAFF PRESENT: HRA Manager Jim Barnes, HRA Executive Director Steve Juetten, and Office Support Representative Tina Beckfeld OTHERS: Grace Management Representative Jody Boedigheimer 1. CALL TO ORDER Chairman Kulaszewicz called the Plymouth Housing and Redevelopment Authority meeting to order at 7:00 p.m. 2. CONSENT AGENDA A. Approve HRA Meeting Minutes for March 23, 2017. B. Plymouth Towne Square. Accept Monthly Housing Report. C. Vicksburg Crossing. Accept Monthly Housing Report. MOTION by Commissioner Soderberg, seconded by Chairman Kulaszewicz, to approve the consent agenda. Vote. 4 Ayes. MOTION passed unanimously. 3. NEW BUSINESS A. Discuss Housing Market Study scope. HRA Manager Barnes gave an overview of the staff report. Chairman Kulaszewicz asked if the city has used Maxfield Research & Consulting before. HRA Manger Barnes stated they did the needs assessment for Vicksburg Crossing. He added the choices for research and consulting firms that do housing market studies in the Twin Cities metro are limited and that Maxfield Research & Consulting is really the only qualified local firm. Chairman Kulaszewicz asked if the data supplied for the needs assessment at Vicksburg Crossing was deemed accurate. HRA Manger Barnes stated the timing of the assessment and the housing market recession altered the lease-up projects slightly. However all other market recommendations held true. Approved Minutes Plymouth Housing and Redevelopment Authority May 11, 2017 Page 2 Commissioners Soderberg and McCarthy both concurred that Maxfield Research & Consulting has an excellent reputation. Chairman Kulaszewicz agreed and added their price seemed reasonable for the scope of work. Commissioner Soderberg asked how the market study would be paid for. HRA Manager Barnes stated that the market study would be funded from the HRA General fund. Commissioner Huddleston asked how much of the research would be original and how much would be canned. HRA Manager suggested approximately 60% of the information would be data they have already collected for other studies. Maxfield Research & Consulting has the ability to extrapolate more raw data from their sources that will be more focused on Plymouth. Commissioner Huddleston stated members of the city council had questions about the economic side of the equation and felt it was important that this information was included in the market study. HRA Manager Barnes stated the proposal does address some of the economics but staff could ask Maxfield Research to address additional information requested by the council. Commissioner McCarthy asked if a demand analysis would be completed as part of this study. HRA Manger Barnes stated that the demand analysis is addressed in the Scope and Cost of Services section I. 1. Commissioner Huddleston recommended in the analysis the projected demand should include the current affordable housing tied to bonds that will go away in the near future. HRA Manager Barnes stated staff will assist Maxfield Research in identifying the properties that have received revenue bonds in the past and what affordable housing requirements they include. Staff will also be reviewing initial drafts and provide input to areas that need more information or clarification. Commissioners Huddleston and McCarty both volunteered to help review the drafts. MOTION by Commissioner Huddleston, seconded by Chairman Kulaszewicz, to approve the attached Market Study proposal subject to city council review. Vote. 4 Ayes. MOTION passed unanimously. B. Plymouth Towne Square. Window/siding project Change Order #1. Approved Minutes Plymouth Housing and Redevelopment Authority May 11, 2017 Page 3 HRA Manager Barnes gave an overview of the staff report and presented images depicting the deficiencies addressed in the change order. Items one through six have ready been started and/or completed with the Executive Director’s authority to approve. Staff recommends items seven and eight should be done to prevent water intrusion. Items nine through 14 are architectural or aesthetic items. With regard to item four, Commissioner Huddleston asked who inspected the areas. HRA Manger Barnes answered inspections were performed by Marvin Windows, the architect, and the city building inspector. With regards to item nine, Commissioner Huddleston asked if the framing under the soffit has been inspected for possible damage. HRA Manger Barnes answered the soffit will be completed towards the end of the projectand at that time the contractor will check for any framing damage. Commissioner Soderberg asked if staff felt item 13 was unnecessary. HRA Manager stated staff and the architect felt the tan color is fine. MOTION by Chairman Kulaszewicz, seconded by Commissioner Soderberg to adopt the attached resolution approving change order number 1 for Plymouth Towne Square window and siding project, omitting item 13. Vote. 4 Ayes. MOTION passed unanimously. 4. ADJOURNMENT Chairman Kulaszewicz adjourned the meeting at 7:41 p.m. Vote. 4 Ayes. Motion approved unanimously.