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Home My WebLink AboutCity Council Packet 08-22-2017 SpecialCITY OF PLYMOUTH AGENDA SPECIAL COUNCIL MEETING AUGUST 22, 2017, 5:00 p.m. MEDICINE LAKE CONFERENCE ROOM 1. CALL TO ORDER 2. TOPICS A. Budget and CIP B. Review future trail projects C. Set future Study Sessions 3. ADJOURN Special Council Meeting 1 of 1 August 22, 2017 rp)t;tiy of Plymouth Adding Quality to Life STUDY SESSION August 22, 2017 Agenda 2A Number: To: Dave Callister, City Manager Prepared by: Luke Fischer, Administrative Services Director Item: 2018 Budget Follow Up (Meeting 2) The City Council met in a Study Session on August 15 and completed a preliminary review of the proposed 2018 Budget. At that meeting, staff presented a budget that maintained City services, adjusted for growth where necessary, and was balanced. This proposal carried a 4.9% General Levy increase in 2018. At that meeting, the Council provided input on the overall budget and requested additional information in certain areas. This memo summarizes the adjustments made and responds to open questions from the meeting. Allocations by Department: A summary of allocations by department is attached (Attachment 1). Generally, these are calculated based on factors that are specific to allocating fund. Allocations for Information Technology are driven by three primary factors — department specific software, department specific hardware, and overhead (generally network infrastructure —firewalls, servers, email, staff, etc.). Generally, departments experiencing large increases in this allocation are adding software, hardware, or staff. Allocations for Facilities Management are generally divided by square footage. These allocations are designed to cover building operations and generally any unexpended funds are swept into the Facilities Fund — which is available to cover larger capital repairs. Staff has begun tracking expense by building to further refine the allocation methodology in the future and anticipates making recommendations with the 2019 budget. Allocations for General Fund Administrative are charged to enterprise funds for support from City Administration and Administrative Services. The 2017 budget was the first time we used administrative allocations for the General Fund to recoup cost from enterprise funds. Prior to this adjustment, portions of personnel expense were charged to enterprise operations — which made tracking and employee reporting unclear and cumbersome. The draft of the budget presented to the Council last week errantly showed a revised methodology — which has since been adjusted to reflect a proposed 3% increase from 2017 to 2018. Staff anticipates presenting alternative methodologies to this allocation — but those changes would not be made until the 2019 budget. Allocations for Central Equipment (fleet) are for all equipment, regardless of funding source. Departments make the initial purchase with their specific budgets and then the department pays a portion of the replacement cost into the Central Equipment fund, based on useful life. The total allocation includes this replacement ratio and an overhead cost to support the division. Allocations for Risk Management (OH and Premium) are charged for overhead and insurance premiums charged to the City. Allocations for Risk Management (Claims) are charged back to department for specific claim loss incurred by the department. Social Services Schedule. The City's social services funding is a component of the Mayor and City Council budget (9906.101). This was moved to this budget area in 2016 from Parks and Recreation. Budget history and distribution amounts are included in the attached spreadsheet (Attachment 2). Page 1 HRA Reserves. The HRA has $2,332,179 in cash reserves. Utilities Operator Staffing Plan. The proposed 2018 budget includes funding for a revised utilities operator staffing plan. A memorandum outlining the proposed change is attached (Attachment 3). FTE Report. Three years of FTE reporting was made available to the Council during the meeting. A report detailing staffing levels from 2009 through proposed 2018 is attached (Attachment 4). Benefit Election Changes. The Council requested information about employee health insurance plan changes and how costs in certain divisions could decline from 2017 to 2018 as a result. The City Clerk's Division and the Information Technology Division both serve as examples of a cost reduction to the City as a result of employee decisions in plan offerings. It is important to note that the 2018 health insurance budget is based on actua12017 premiums — which were less than budgeted 2017 premiums. Additionally, the 2018 budget includes a modest increase in premiums based on the City's claims experience. A summary of changes in employee health insurance elections from 2017 to 2018 is attached (Attachment 5). In cases where employees select less expensive plans, the budget is favorably impacted. Mark to Market Adjustment. Cash of the City is pooled and invested to generate earnings through investment activities. Investments are reported at fair value at year-end based on market prices. As market prices fluctuate from year to year, the City is required to report the increase and/or decrease of the market price. The City typically holds investments until maturity, therefore the market fluctuations do not have an actual impact on the performance of the investment unless sold prior to maturity. Liquor Licensing Revenue. Staff has adjusted the presentation of liquor licensing revenue to reflect prior iterations of the budget. Liquor License Revenue 2017 2018 2019 4100.500 -Licenses -3.2 Malt Liquor 8,000 8,540 8,540 4100.510 -Licenses -Off -Sale Liquor 5,000 5,700 5,700 4100.520 -Licenses -On -Sale Liquor 200,000 205,760 205,760 4100.530 -Licenses -Wine 16,000 25,000 25,000 Sub -Total 229,000 245,000 245,000 Presumptive Disability. There is a presumptive disability law in Minnesota (Stat. 167.011 Subd. 15) that covers firefighters if they are diagnosed with "a disabling cancer of a type caused by exposure to heat, radiation, or a known or suspected carcinogen, as defined by the International Agency for Research on Cancer, and the carcinogen is reasonably linked to the disabling cancer". Currently there is a lot of debate around how firefighter cancer causation is connected to occupational exposures versus environmental. There is also debate around who is responsible if there are multiple occupational exposure opportunities across multiple employers (i.e. on more than one fire department). Many workers' compensation claims related to these presumptive events are being challenged by the employers and their insurance carriers and resulting in drawn out legal battles. The League of Minnesota Cities is relatively silent on the issue and addresses each workers compensation claim individually. There is currently no consistency on whether it is the employee's responsibility to prove it was an occupational exposure or if the onus is on the employer to disprove an occupational connection. There are currently initiatives at the state and federal level to create more clarity for the firefighters and employers, but for now there is very little consistency. Page 2 Community Development Software. Community Development software errantly rolled off of the 2018 CIP because it was presumed to be a 2017 project. That has been delayed as the new Building Official recently joined our staff. Staff has added $375,000 to the IT CIP and has funding available for the project. Workers' Compensation Claims. Attached is a list of larger current and recent workers' compensation claims. A more detailed year-end report will be provided later this year or early next year (Attachment 6). Page 3 City of Plymouth 2018 Adopted Budget Allocations Page 1 Page 4 Budget Budget Budget Budget Budget Budget Adopted Amended Adopted Amended Proposed Proposed % of Change % of change 2019 GL Account 4380.101 -Allocation Charges - IT Overhead 2014 1,651,116 2015 1,699,162 2016 2,173,177 2017 2,381,102 2018 2,526,802 2019 2,571,027 2018 over 2017 6.1% over 2018 1.8% Revenues 4380.110 - Allocation Charges - Risk Management 965,689 970,346 713,200 553,490 549,107 636,789 -0.8% 16.0% 4380.300 - Allocation Charges - General Fund Administrative 0 0 948,521 976,977 1,006,286 1,036,475 3.0% 3.0% 4380.302 -Allocation Charges- Facilities Management 1,819,610 1,874,198 1,747,078 1,799,491 1,853,475 1,909,079 3.0% 3.0% 4380.303 - Allocation Charges - Central Equipment 3,059,781 3,151,574 3,252,980 3,350,572 3,451,089 3,554,622 3.0% 3.0% $7,496,196 $7,6959280 8,834,956 $9,061,632 $9,386,759 $9,707,992 Expenses 9000.101 -Allocations -Information Technology 1,651,116 1,648,051 2,173,177 2,381,102 2,526,802 2,571,027 6.1% 1.8% 9000.102 - Allocations - Facilities Management 1,819,610 1,874,198 1,747,078 1,799,491 1,853,475 1,909,079 3.0% 3.0% 9000.103 - Allocations - General Fund Administrative 0 0 948,521 976,977 1,006,286 1,036,475 3.0% 3.0% 9000.107 - Allocations - Central Equipment 3,059,781 3,139,138 3,252,980 3,350,572 3,451,089 3,554,622 3.0% 3.0% 9000.109 - Allocations - 800 MHz Radios 121,500 121,500 98,500 98,500 98,500 98,500 0.0% 0.0% 9000.110 - Allocations - Risk Mgmt - OH, Premium 587,893 592,550 249,012 292,3111 151,9241 154,607 -48.0%1 1.8% 9000.111 - Allocations - Risk Mgmt - Claims 377,796 377,7961 464,188 261,1791 397,183 482,182 52.1% 21.4% Total $7,617,696 $797539233 $8,933,456 $9,160, $9,485,259 $9,806,4 3.5% 3.4% Net Total $121,500 $57,953 $121,500 $98,500 $98,500 $98,500 0.0% 0.0% Page 1 Page 4 Aug 18, 2017 10:58 AM Biennial Budget Detail Page 1 Page 5 City of Plymouth 2018/2019 Biennial Budget Detail General Fund - Budgeted Revenues and Expenditures City Administration Budget Budget Budget Budget Budget Budget Actual Actual Actual Adopted Amended Proposed Proposed Variance $ Variance % Account Number - Description 2014 2015 2016 2016 2017 2018 2019 2017-2018 2017-2018 Expenses 9000.101 - Allocations - Information Technology $66,147 $67,983 $102,621 $102,621 $108,839 $121,445 $123,645 $12,606 11.58% 9000.102 - Allocations - Facilities Management 109,715 113,006 109,770 109,770 113,065 116,458 119,952 3,393 3.00% 9000.110 - Allocations - Risk Mgmt - OH, 16,792 16,961 6,760 6,760 7,863 4,476 4,592 (3,387) (43.08%) Premium 9000.111 - Allocations - Risk Mgmt - Claims - - - - 4,398 - - (4,398) (100.00%) Total $192,654 $197,950 $219,151 $219,151 $234,165 $242,379 $248,189 $8,214 3.51 % Aug 18, 2017 10:58 AM Biennial Budget Detail Page 1 Page 5 City of Plymouth 2018/2019 Biennial Budget Detail General Fund - Budgeted Revenues and Expenditures Administrative Services Budget Budget Budget Budget Budget Budget Actual Actual Actual Adopted Amended Proposed Proposed Variance $ Variance % Account Number - Description 2014 2015 2016 2016 2017 2018 2019 2017-2018 2017-2018 Expenses 9000.101 - Allocations - Information Technology $188,000 $142,494 $203,850 $203,850 $221,840 $237,310 $241,513 $15,470 6.97 % 9000.102 - Allocations - Facilities Management 62,978 64,867 50,286 50,286 51,787 53,341 54,941 1,554 3.00% 9000.107 - Allocations - Central Equipment 12,074 - - - - - - 0.00% 9000.110 - Allocations - Risk Mgmt - CH, 24,724 24,974 5,659 5,659 10,072 5,813 5,970 (4,259) (42.29%) Premium 9000.111 - Allocations - Risk Mgmt - Claims 581 581 239 239 - 372 451 372 100.00% Total $288,357 $232,916 $260,034 $260,034 $283,699 $296,836 $302,875 $13,137 4.63% Aug 18, 2017 10:58 AM Biennial Budget Detail Page 2 Page 6 City of Plymouth 2018/2019 Biennial Budget Detail General Fund - Budgeted Revenues and Expenditures Community Development Budget Budget Budget Budget Budget Budget Actual Actual Actual Adopted Amended Proposed Proposed Variance $ Variance % Account Number - Description 2014 2015 2016 2016 2017 2018 2019 2017-2018 2017-2018 Expenses 9000.101 - Allocations - Information Technology $113,418 $116,732 $172,598 $172,598 $198,370 $184,861 $187,950 ($13,509) (6.81 %) 9000.102 - Allocations - Facilities Management 64,808 66,752 59,661 59,661 61,452 63,296 65,195 1,844 3.00% 9000.107 - Allocations - Central Equipment 53,723 55,334 63,131 63,131 65,025 66,975 68,985 1,950 3.00% 9000.110 - Allocations - Risk Mgmt - CH, 31,045 31,345 12,645 12,645 14,001 8,645 8,814 (5,356) (38.25%) Premium 9000.111 - Allocations - Risk Mgmt - Claims - - 30,744 30,744 37,352 401 487 (36,951) (98.93 %) Total $262,994 $270,163 $338,779 $338,779 $376,200 $324,178 $331,431 ($52,022) (13.83 %) Aug 18, 2017 10:58 AM Biennial Budget Detail Page 3 Page 7 Account Number - Description Expenses 9000.101 - Allocations - Information Technology 9000.102 - Allocations - Facilities Management 9000.107 - Allocations - Central Equipment 9000.110 - Allocations - Risk Mgmt - CH, Premium 9000.111 - Allocations - Risk Mgmt - Claims Total Aug 18, 2017 10:58 AM Biennial Budget Detail Page 4 Page 8 City of Plymouth 2018/2019 Biennial Budget Detail General Fund - Budgeted Revenues and Expenditures Parks and Recreation Budget Budget Budget Budget Budget Budget Actual Actual Actual Adopted Amended Proposed Proposed Variance $ Variance % 2014 2015 2016 2016 2017 2018 2019 2017-2018 2017-2018 $134,934 $138,823 $193,277 $193,277 $214,284 $232,021 $235,875 $17,737 8.28% 228,429 235,282 207,320 207,320 213,540 219,943 226,543 6,403 3.00% 564,439 581,373 616,551 616,551 635,047 654,098 673,721 19,051 3.00% 144,148 144,809 52,014 52,014 115,877 101,618 102,079 (14,259) (12.31 %) 33,050 33,050 104,518 104,518 21,120 26,710 32,426 5,590 26.47% $1,105,000 $1,133,337 $1,173,680 $1,173,680 $1,199,868 $1,234,390 $1,270,644 $34,522 2.88% Aug 18, 2017 10:58 AM Biennial Budget Detail Page 4 Page 8 City of Plymouth 2018/2019 Biennial Budget Detail General Fund - Budgeted Revenues and Expenditures Police Budget Budget Budget Budget Budget Budget Actual Actual Actual Adopted Amended Proposed Proposed Variance $ Variance % Account Number - Description 2014 2015 2016 2016 2017 2018 2019 2017-2018 2017-2018 Expenses 9000.101 - Allocations - Information Technology $546,290 $562,375 $697,289 $697,289 $795,991 $794,056 $808,002 ($1,935) (.24%) 9000.102 - Allocations - Facilities Management 536,768 552,871 484,427 484,427 498,960 513,928 529,347 14,968 3.00% 9000.107 - Allocations- Central Equipment 536,038 552,119 626,688 626,688 645,489 664,854 684,799 19,365 3.00% 9000.109 - Allocations - 800 MHz Radios 93,000 93,000 70,000 70,000 70,000 70,000 70,000 - 0.00% 9000.110 - Allocations - Risk Mgmt - OH, 131,717 132,929 47,961 47,961 56,429 34,215 34,918 (22,214) (39.37%) Premium 9000.111 - Allocations - Risk Mgmt - Claims 205,579 205,579 165,623 165,623 116,443 185,380 225,053 68,937 59.20% Total $2,049,392 $2,098,873 $2,091,988 $2,091,988 $2,183,312 $2,262,433 $2,352,119 $79,121 3.62% Aug 18, 2017 10:58 AM Biennial Budget Detail Page 5 Page 9 Aug 18, 2017 10:58 AM Biennial Budget Detail Page 6 Page 10 City of Plymouth 2018/2019 Biennial Budget Detail General Fund - Budgeted Revenues and Expenditures Emergency Management Budget Budget Budget Budget Budget Budget Actual Actual Actual Adopted Amended Proposed Proposed Variance $ Variance % Account Number - Description 2014 2015 2016 2016 2017 2018 2019 2017-2018 2017-2018 Expenses 9000.101 - Allocations - Information Technology $20,648 $21,225 $19,851 $19,851 $22,347 $16,085 $16,475 ($6,262) (28.02%) 9000.102 - Allocations - Facilities Management 2,797 2,881 2,521 2,521 2,597 2,675 2,755 78 3.00% Total $23,445 $24,106 $22,372 $22,372 $24,944 $18,760 $19,230 ($6,184) (24.79 %) Aug 18, 2017 10:58 AM Biennial Budget Detail Page 6 Page 10 Aug 18, 2017 10:58 AM Biennial Budget Detail Page 7 Page 11 City of Plymouth 2018/2019 Biennial Budget Detail General Fund - Budgeted Revenues and Expenditures Fire Budget Budget Budget Budget Budget Budget Actual Actual Actual Adopted Amended Proposed Proposed Variance $ Variance % Account Number - Description 2014 2015 2016 2016 2017 2018 2019 2017-2018 2017-2018 Expenses 9000.101 - Allocations - Information Technology $143,691 $147,879 $166,074 $166,074 $182,520 $236,632 $240,482 $54,112 29.65% 9000.102 - Allocations - Facilities Management 293,678 302,488 361,809 361,809 372,664 383,844 395,359 11,180 3.00% 9000.107 - Allocations- Central Equipment 521,723 537,375 514,053 514,053 529,475 545,360 561,721 15,885 3.00% 9000.109 - Allocations - 800 MHz Radios 28,500 28,500 28,500 28,500 28,500 28,500 28,500 - 0.00% 9000.110 - Allocations - Risk Mgmt - OH, 41,065 41,414 (1,763) (1,763) 4,056 11,880 12,019 7,824 192.90% Premium 9000.111 - Allocations - Risk Mgmt - Claims 11,126 11,126 37,584 37,584 11,253 30,867 37,473 19,614 174.30% Total $1,039,783 $1,068,782 $1,106,257 $1,106,257 $1,128,468 $1,237,083 $1,275,554 $108,615 9.62 % Aug 18, 2017 10:58 AM Biennial Budget Detail Page 7 Page 11 City of Plymouth 2018/2019 Biennial Budget Detail General Fund - Budgeted Revenues and Expenditures Public Works Budget Budget Budget Budget Budget Budget Actual Actual Actual Adopted Amended Proposed Proposed Variance $ Variance % Account Number - Description 2014 2015 2016 2016 2017 2018 2019 2017-2018 2017-2018 Expenses 9000.101 - Allocations - Information Technology $82,687 $85,135 $114,471 $114,471 $126,680 $126,125 $128,199 ($555) (.44%) 9000.102 - Allocations - Facilities Management 195,117 200,971 175,159 175,159 180,414 185,826 191,402 5,412 3.00% 9000.107 - Allocations- Central Equipment 896,607 923,506 924,654 924,654 952,395 980,967 1,010,396 28,572 3.00% 9000.110 - Allocations - Risk Mgmt - CH, 44,651 44,994 36,066 36,066 12,023 (16,599) (16,373) (28,622) (238.06%) Premium 9000.111 - Allocations - Risk Mgmt - Claims 24,032 24,032 19,150 19,150 28,899 63,630 77,248 34,731 120.18% Total $1,243,094 $1,278,638 $1,269,500 $1,269,500 $1,300,411 $1,339,949 $1,390,872 $39,538 3.04 % Aug 18, 2017 10:58 AM Biennial Budget Detail Page 8 Page 12 City of Plymouth 2018/2019 Biennial Budget Detail Recreation Fund - Budgeted Revenues and Expenditures Parks and Recreation Budget Budget Budget Budget Budget Budget Actual Actual Actual Adopted Amended Proposed Proposed Variance $ Variance % Account Number - Description 2014 2015 2016 2016 2017 2018 2019 2017-2018 2017-2018 Expenses 9000.101 - Allocations - Information Technology $56,753 $58,411 $55,014 $55,014 $61,138 $75,180 $76,430 $14,042 22.97% 9000.102 - Allocations - Facilities Management 12,635 13,014 11,386 11,386 11,728 12,080 12,442 352 3.00% 9000.110 - Allocations - Risk Mgmt - OH, 21,610 21,829 10,373 10,373 11,001 5,495 5,646 (5,506) (50.05%) Premium 9000.111 - Allocations - Risk Mgmt - Claims 134 134 17 17 2,519 2,269 2,754 (250) (9.92%) Total $91,132 $93,388 $76,790 $76,790 $86,386 $95,024 $97,272 $8,638 10.00% Aug 18, 2017 10:58 AM Biennial Budget Detail Page 9 Page 13 Aug 18, 2017 10:58 AM Biennial Budget Detail Page 10 Page 14 City of Plymouth 2018/2019 Biennial Budget Detail Transit System - Budgeted Revenues and Expenditures Administrative Services Budget Budget Budget Budget Budget Budget Actual Actual Actual Adopted Amended Proposed Proposed Variance $ Variance % Account Number - Description 2014 2015 2016 2016 2017 2018 2019 2017-2018 2017-2018 Expenses 9000.101 - Allocations - Information Technology $36,675 $40,191 $41,208 $3,516 9.59 % 9000.102 - Allocations - Facilities Management 1,298 1,337 1,377 39 3.00% 9000.103 - Allocations - General Fund 25,637 26,406 27,198 769 3.00% Administrative 9000.110 - Allocations - Risk Mgmt - OH, 3,638 3,982 3,991 344 9.46 % Premium Total $67,248 $71,916 $73,774 $4,668 6.94% Aug 18, 2017 10:58 AM Biennial Budget Detail Page 10 Page 14 Aug 18, 2017 10:58 AM Biennial Budget Detail Page 11 Page 15 City of Plymouth 2018/2019 Biennial Budget Detail Transit System - Budgeted Revenues and Expenditures Public Works Budget Budget Budget Budget Budget Budget Actual Actual Actual Adopted Amended Proposed Proposed Variance $ Variance % Account Number - Description 2014 2015 2016 2016 2017 2018 2019 2017-2018 2017-2018 Expenses 9000.101 - Allocations - Information Technology $17,327 $17,804 $49,504 $49,504 0.00% 9000.102 - Allocations - Facilities Management 4,103 4,226 1,260 1,260 0.00% 9000.103 - Allocations - General Fund - - 24,890 24,890 0.00% Administrative 9000.110 - Allocations - Risk Mgmt - OH, 6,283 6,310 4,179 4,179 0.00% Premium Total $27,713 $28,340 $79,833 $79,833 0.00 % Aug 18, 2017 10:58 AM Biennial Budget Detail Page 11 Page 15 City of Plymouth 2018/2019 Biennial Budget Detail Community Dev Block Grant (CDBG) - Budgeted Revenues and Expenditures Community Development Budget Budget Budget Budget Budget Budget Actual Actual Actual Adopted Amended Proposed Proposed Variance $ Variance % Account Number - Description 2014 2015 2016 2016 2017 2018 2019 2017-2018 2017-2018 Expenses 9000.101 - Allocations - Information Technology $3,682 $3,770 $3,081 $3,081 $3,261 $3,636 $3,712 $375 11.50 % 9000.102 - Allocations - Facilities Management 2,257 2,325 1,260 1,260 1,298 1,337 1,377 39 3.00% 9000.110 - Allocations - Risk Mgmt - OH, 3,169 3,201 604 604 168 326 332 158 94.05% Premium 9000.111 - Allocations - Risk Mgmt - Claims - - - - - 851 1,033 851 100.00% Total $9,108 $9,296 $4,945 $4,945 $4,727 $6,150 $6,454 $1,423 30.10% Aug 18, 2017 10:58 AM Biennial Budget Detail Page 12 Page 16 Aug 18, 2017 10:58 AM Biennial Budget Detail Page 13 Page 17 City of Plymouth 2018/2019 Biennial Budget Detail HRA Section 8 - Budgeted Revenues and Expenditures Community Development Budget Budget Budget Budget Budget Budget Actual Actual Actual Adopted Amended Proposed Proposed Variance $ Variance % Account Number - Description 2014 2015 2016 2016 2017 2018 2019 2017-2018 2017-2018 Expenses 9000.101 - Allocations - Information Technology $14,839 $15,262 $20,046 $20,046 $21,540 $18,765 $19,129 ($2,775) (12.88%) 9000.102 - Allocations - Facilities Management 1,007 1,037 1,681 1,681 1,731 1,783 1,836 52 3.00% 9000.110 - Allocations - Risk Mgmt - OH, 4,061 4,102 1,531 1,531 1,421 798 817 (623) (43.84%) Premium 9000.111 - Allocations - Risk Mgmt - Claims - - 16,936 16,936 - - - - 0.00% Total $19,907 $20,401 $40,194 $40,194 $24,692 $21,346 $21,782 ($3,346) (13.55%) Aug 18, 2017 10:58 AM Biennial Budget Detail Page 13 Page 17 Aug 18, 2017 10:58 AM Biennial Budget Detail Page 14 Page 18 City of Plymouth 2018/2019 Biennial Budget Detail HRA General - Budgeted Revenues and Expenditures Community Development Budget Budget Budget Budget Budget Budget Actual Actual Actual Adopted Amended Proposed Proposed Variance $ Variance % Account Number - Description 2014 2015 2016 2016 2017 2018 2019 2017-2018 2017-2018 Expenses 9000.101 - Allocations - Information Technology $9,104 $9,355 $10,687 $10,687 $11,671 $12,051 $12,236 $380 3.26 % 9000.102 - Allocations - Facilities Management 11,190 11,526 11,554 11,554 11,901 12,258 12,626 357 3.00% 9000.110 - Allocations - Risk Mgmt - OH, 2,426 2,450 1,093 1,093 983 710 727 (273) (27.77%) Premium Total $22,720 $23,331 $23,334 $23,334 $24,555 $25,019 $25,589 $464 1.89% Aug 18, 2017 10:58 AM Biennial Budget Detail Page 14 Page 18 City of Plymouth 2018/2019 Biennial Budget Detail Water - Budgeted Revenues and Expenditures Public Works Account Number - Description Actual 2014 Actual 2015 Actual 2016 Budget Adopted 2016 Budget Amended 2017 Budget Proposed 2018 Budget Proposed 2019 Budget Variance $ 2017-2018 Budget Variance % 2017-2018 Expenses 9000.101 - Allocations - Information Technology $91,397 $94,117 $129,089 $129,089 $128,375 $139,169 $141,711 $10,794 8.41 % 9000.102 - Allocations - Facilities Management 96,398 99,290 87,164 87,164 89,779 92,473 95,247 2,694 3.00% 9000.103 - Allocations - General Fund - - 287,385 287,385 296,007 304,887 314,035 8,880 3.00% Administrative 9000.107 - Allocations- Central Equipment 142,438 146,711 157,163 157,163 161,878 166,735 171,737 4,857 3.00% 9000.110 - Allocations - Risk Mgmt - OH, 26,863 27,173 21,062 21,062 21,404 18,427 18,564 (2,977) (13.91 %) Premium 9000.111 - Allocations - Risk Mgmt - Claims 68,063 68,063 64,677 64,677 14,279 22,268 27,033 7,989 55.95 % Total $425,159 $435,354 $746,540 $746,540 $711,722 $743,959 $768,327 $32,237 4.53 % Aug 18, 2017 10:58 AM Biennial Budget Detail Page 15 Page 19 City of Plymouth 2018/2019 Biennial Budget Detail Water Resources - Budgeted Revenues and Expenditures Public Works Account Number - Description Actual 2014 Actual 2015 Actual 2016 Budget Adopted 2016 Budget Amended 2017 Budget Proposed 2018 Budget Proposed 2019 Budget Variance $ 2017-2018 Budget Variance % 2017-2018 Expenses 9000.101 - Allocations - Information Technology $24,292 $24,979 $32,583 $32,583 $35,682 $44,299 $45,018 $8,617 24.15% 9000.102 - Allocations - Facilities Management 40,176 41,381 36,919 36,919 38,027 39,168 40,342 1,141 3.00% 9000.103 - Allocations - General Fund - - 106,707 106,707 109,908 113,205 116,601 3,297 3.00% Administrative 9000.107 - Allocations- Central Equipment 157,779 162,512 158,022 158,022 162,762 167,645 172,674 4,883 3.00% 9000.110 - Allocations - Risk Mgmt - OH, 18,288 18,426 12,091 12,091 8,791 6,875 6,938 (1,916) (21.80%) Premium 9000.111 - Allocations - Risk Mgmt - Claims 186 186 - - - 6,952 8,440 6,952 100.00% Total $240,721 $247,484 $346,322 $346,322 $355,170 $378,144 $390,013 $22,974 6.47% Aug 18, 2017 10:58 AM Biennial Budget Detail Page 16 Page 20 City of Plymouth 2018/2019 Biennial Budget Detail Sewer - Budgeted Revenues and Expenditures Public Works Account Number - Description Actual 2014 Actual 2015 Actual 2016 Budget Adopted 2016 Budget Amended 2017 Budget Proposed 2018 Budget Proposed 2019 Budget Variance $ 2017-2018 Budget Variance % 2017-2018 Expenses 9000.101 - Allocations - Information Technology $10,855 $11,146 $51,341 $51,341 $55,140 $70,979 $72,115 $15,839 28.73% 9000.102 - Allocations - Facilities Management 39,603 40,791 35,982 35,982 37,062 38,174 39,319 1,112 3.00% 9000.103 - Allocations - General Fund - - 392,606 392,606 404,384 416,516 429,011 12,132 3.00% Administrative 9000.107 - Allocations- Central Equipment 165,009 169,959 182,921 182,921 188,409 194,062 199,884 5,653 3.00% 9000.110 - Allocations - Risk Mgmt - OH, 26,839 27,022 18,670 18,670 15,467 14,176 14,281 (1,291) (8.35 %) Premium 9000.111 - Allocations - Risk Mgmt - Claims 34,408 34,408 18,045 18,045 1,461 3,672 4,456 2,211 151.33 % Total $276,714 $283,326 $699,565 $699,565 $701,923 $737,579 $759,066 $35,656 5.08 % Aug 18, 2017 10:58 AM Biennial Budget Detail Page 17 Page 21 Aug 18, 2017 10:58 AM Biennial Budget Detail Page 18 Page 22 City of Plymouth 2018/2019 Biennial Budget Detail Solid Waste Mgmt - Budgeted Revenues and Expenditures Public Works Budget Budget Budget Budget Budget Budget Actual Actual Actual Adopted Amended Proposed Proposed Variance $ Variance % Account Number - Description 2014 2015 2016 2016 2017 2018 2019 2017-2018 2017-2018 Expenses 9000.101 - Allocations - Information Technology $3,117 $3,167 $7,868 $7,868 $3,774 $4,026 $4,130 $252 6.68 % 9000.102 - Allocations - Facilities Management 2,704 2,785 3,907 3,907 4,025 4,146 4,270 121 3.01 % 9000.103 - Allocations - General Fund - - 53,736 53,736 55,348 57,008 58,718 1,660 3.00% Administrative 9000.107 - Allocations - Central Equipment 1,566 1,613 1,471 1,471 1,516 1,561 1,608 45 2.97 % 9000.110 - Allocations - Risk Mgmt - OH, 1,171 1,182 1,104 1,104 914 417 425 (497) (54.38%) Premium Total $8,558 $8,747 $68,086 $68,086 $65,577 $67,158 $69,151 $1,581 2.41% Aug 18, 2017 10:58 AM Biennial Budget Detail Page 18 Page 22 City of Plymouth 2018/2019 Biennial Budget Detail Ice Center - Budgeted Revenues and Expenditures Parks and Recreation Budget Budget Budget Budget Budget Budget Actual Actual Actual Adopted Amended Proposed Proposed Variance $ Variance % Account Number - Description 2014 2015 2016 2016 2017 2018 2019 2017-2018 2017-2018 Expenses 9000.101 - Allocations - Information Technology $46,042 $47,337 $72,620 $72,620 $76,618 $86,329 $87,966 $9,711 12.67 % 9000.103 - Allocations - General Fund - - 71,941 71,941 74,099 76,322 78,612 2,223 3.00% Administrative 9000.107 - Allocations - Central Equipment - - 479 479 493 507 522 14 2.84% 9000.110 - Allocations - Risk Mgmt - CH, 22,171 22,335 8,366 8,366 (1,932) (25,448) (25,363) (23,516) 1,217.18% Premium 9000.111 - Allocations - Risk Mgmt - Claims 510 510 4,282 4,282 18,004 31,776 38,577 13,772 76.49% Total $68,723 $70,182 $157,688 $157,688 $167,282 $169,486 $180,314 $2,204 1.32% Aug 18, 2017 10:58 AM Biennial Budget Detail Page 19 Page 23 Aug 18, 2017 10:58 AM Biennial Budget Detail Page 20 Page 24 City of Plymouth 2018/2019 Biennial Budget Detail Field House - Budgeted Revenues and Expenditures Parks and Recreation Budget Budget Budget Budget Budget Budget Actual Actual Actual Adopted Amended Proposed Proposed Variance $ Variance % Account Number - Description 2014 2015 2016 2016 2017 2018 2019 2017-2018 2017-2018 Expenses 9000.101 - Allocations - Information Technology $6,123 $6,261 $5,439 $5,439 $5,281 $5,655 $5,820 $374 7.08 % 9000.103 - Allocations - General Fund - - 11,256 11,256 11,594 11,942 12,300 348 3.00% Administrative 9000.110 - Allocations - Risk Mgmt - OH, 1,653 1,670 711 711 704 450 459 (254) (36.08%) Premium Total $7,776 $7,931 $17,406 $17,406 $17,579 $18,047 $18,579 $468 2.66 % Aug 18, 2017 10:58 AM Biennial Budget Detail Page 20 Page 24 Account Number - Description Expenses 9000.101 - Allocations - Information Technology 9000.102 - Allocations - Facilities Management 9000.110 - Allocations - Risk Mgmt - OH, Premium 9000.111 - Allocations - Risk Mgmt - Claims Total Aug 18, 2017 10:58 AM Biennial Budget Detail Page 21 Page 25 City of Plymouth 2018/2019 Biennial Budget Detail Central Equipment - Budgeted Revenues and Expenditures Public Works Budget Budget Budget Budget Budget Budget Actual Actual Actual Adopted Amended Proposed Proposed Variance $ Variance % 2014 2015 2016 2016 2017 2018 2019 2017-2018 2017-2018 $47,062 $48,441 $34,857 $34,857 $38,387 $46,816 $47,612 $8,429 21.96% 80,664 83,084 73,112 73,112 75,305 77,564 79,890 2,259 3.00% 5,315 5,386 4,561 4,561 3,158 2,618 2,660 (540) (17.10%) - - 1,325 1,325 (6,509) 2,347 2,850 8,856 (136.06%) $133,041 $136,911 $113,855 $113,855 $110,341 $129,345 $133,012 $19,004 17.22% Aug 18, 2017 10:58 AM Biennial Budget Detail Page 21 Page 25 City of Plymouth 2018/2019 Biennial Budget Detail Public Facilities - Budgeted Revenues and Expenditures Public Works Budget Budget Budget Budget Budget Budget Actual Actual Actual Adopted Amended Proposed Proposed Variance $ Variance % Account Number - Description 2014 2015 2016 2016 2017 2018 2019 2017-2018 2017-2018 Expenses 9000.101 - Allocations - Information Technology $15,842 $16,271 $21,256 $21,256 $23,185 $21,332 $21,764 ($1,853) (7.99%) 9000.107 - Allocations - Central Equipment 3,686 3,796 3,433 3,433 3,536 3,642 3,751 106 3.00% 9000.110 - Allocations - Risk Mgmt - OH, 5,084 5,131 2,017 2,017 2,847 (28,680) (28,665) (31,527) (1,107.38 %) Premium 9000.111 - Allocations - Risk Mgmt - Claims 127 127 1,048 1,048 11,960 19,688 23,901 7,728 64.62% Total $24,739 $25,325 $27,754 $27,754 $41,528 $15,982 $20,751 ($25,546) (61.52 %) Aug 18, 2017 10:58 AM Biennial Budget Detail Page 22 Page 26 City of Plymouth 2018/2019 Biennial Budget Detail Information Technology - Budgeted Revenues and Expenditures Administrative Services Budget Budget Budget Budget Budget Budget Actual Actual Actual Adopted Amended Proposed Proposed Variance $ Variance % Account Number - Description 2014 2015 2016 2016 2017 2018 2019 2017-2018 2017-2018 Expenses 9000.102 - Allocations - Facilities Management $29,338 $30,219 $29,379 $29,379 $30,261 $31,169 $32,104 $908 3.00% 9000.107 - Allocations - Central Equipment 4,699 4,840 4,414 4,414 4,547 4,683 4,824 136 2.99% 9000.110 - Allocations - Risk Mgmt - OH, 8,818 8,907 3,308 3,308 3,426 1,730 1,776 (1,696) (49.50%) Premium Total $42,855 $43,966 $37,101 $37,101 $38,234 $37,582 $38,704 ($652) (1.71 %) Aug 18, 2017 10:58 AM Biennial Budget Detail Page 23 Page 27 City of Plymouth 2018/2019 Biennial Budget Detail Risk Management - Budgeted Revenues and Expenditures Administrative Services Budget Budget Budget Budget Budget Budget Actual Actual Actual Adopted Amended Proposed Proposed Variance $ Variance % Account Number - Description 2014 2015 2016 2016 2017 2018 2019 2017-2018 2017-2018 Expenses 9000.101 - Allocations - Information Technology $8,866 $9,084 $9,761 $9,761 $9,504 $9,839 $10,035 $335 3.52 % 9000.102 - Allocations - Facilities Management 5,245 5,402 2,521 2,521 2,597 2,675 2,755 78 3.00% Total $14,111 $14,486 $12,282 $12,282 $12,101 $12,514 $12,790 $413 3.41 % Aug 18, 2017 10:58 AM Biennial Budget Detail Page 24 Page 28 rp2o City Social Services Funding Organization Funding For 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 Communities in Collaboration Collaborative to Address Community Concerns 5,887 5,887 5,887 5,298 5,298 5,298 5,298 0 0 0 0 Community Mediation Services Inc Mediation Services 4,100 4,100 4,100 3,690 3,690 3,690 3,690 4,000 4,000 4,000 4,000 Interfaith Outreach & Community Partners Food Shelf 20,613 20,613 20,613 18,552 18,552 18,552 18,552 19,052 19,052 19,052 19,052 Interfaith Outreach & Community Partners/CONECT Collaborative Serving Multi -Family Apartments 10,100 10,100 10,100 9,090 9,090 9,090 9,090 9,590 9,590 9,590 9,590 Missions Inc/Home Free Domestic Abuse 33,000 36,360 33,000 29,700 29,700 29,700 29,700 31,700 31,700 31,700 31,700 PRISM Food Shelf 14,000 14,000 14,000 12,600 12,600 12,600 12,600 14,840 14,840 14,840 14,840 Senior Comm Services (HOME Program) House Maintenance for Seniors 6,300 6,300 6,300 5,670 5,670 5,670 5,670 5,670 5,670 5,670 5,670 Senior Comm. Services (Senior Outreach Program) Case Management and Outreach for Seniors 14,500 14,500 14,500 13,050 13,050 13,050 13,050 13,050 13,050 13,050 13,050 Move Forward (formerly Teens Alone, Inc.) Counseling for Teens in Crisis 2,000 2,000 2,000 1,800 1,800 1,800 1,800 1,800 1,800 1,800 1,800 Theraputic Recreation 10,000 10,000 10,000 10,000 10,000 10,000 10,000 10,000 n 110,500 113,860 110,500 109,450 109,450 109,450 109,450 109,702 109,702 109,702 109,702 Former Funding: NW Henn Human Services Council Senior Leadership Services 1,500 1,500 1,500 0 0 0 0 0 8/18/2017 Page 29 To: rp) City of Plymouth From: Adding Quality to Life Date: Memorandum Item: Dave Callister, City Manager Jim Renneberg, Interim Public Works Director Scott Newberger, Utilities Manager June 21, 2017 Utilities Operator Proposed in the budget for 2018 is a full time position Utilities Operator position to assist with the water treatment plants. Currently, one person comes in daily on weekends and holidays to transfer chemicals, backwash filters and check water facilities (wells, towers, reservoir, etc.). This averages out to approximately 6.5 hours/day on the weekends in the summer months and 5 hours/day on the weekends in the winter months. Additional overtime is needed when the demand for water is higher, addressing pump failures or alarms. This is approximately 4 hours per week but does vary with the weather and unforeseen circumstances. Monitoring the water supply 7 days a week is a best practice as it provides assurances that the plants are working as expected as the City treats an average of 15 million gallons per day in the summer and 8 million gallons per day in the winter. Additionally, failure to have staff work on weekends and holidays could result in water distributed without being treated as well as the treatment process not being as efficient as the filters would not be flushed, which would create build-up. Checking of the water facilities on most days is also important to ensure the facilities are secure and protected. Staff has contacted other communities so see their staffing needs, which are summarized in the below table. Plant Comparisons City Number of Plants Number of Operators Overtime for Plants Maple Grove 1 1 (with maintenance 4 hrs/day weekends staff rotation) and holidays Brooklyn Park 1 4 No, 7 -day week rotating 10 hr shifts Coon Rapids 2 2 (with maintenance 3 hrs/day weekends staff rotation) and holidays Minnetonka 8 (well head 0 (10 maintenance staff 4.5 hrs/day weekends treatment) rotation through and holidays plants) Woodbury 19 (well head 2 4.5 hrs/day weekends treatment) and holidays The Maple Grove, Brooklyn Park and Coon Rapids water treatment facilities compare well to Plymouth's in that they have a dedicated treatment facility and are similar sized systems. Minnetonka and Woodbury's systems are not a good comparison since they treat their water at the individual wells. Page 30 It is recommended to have the four treatment plant operator's work 4-10 hour days and to stagger the works schedule of the plant operators to provide additional assurances. Below is an example showing one possibility (this is similar to Brooklyn Park's schedule), which could be revised at a later date. Employee Monday Tuesday Wednesday Thursday Friday Saturday Sunday #1 (Su -W) 6-4 6-4 6-4 Off Off Off 6-4 #2 (Sa-Tu) 7-5 7-5 Off Off Off 7-5 7-5 #3 (W-Sa) Off Off 7-5 7-5 7-5 6-4 Off #4 (Tu -F) Off 7-5 7-5 6-4 6-4 Off Off One benefit to adding this position would reduce overtime. In 2015 and 2016, the plant operators worked a total of 1,128 ($47,688) and 1,140 ($48,576) hours of overtime, respectfully. This overtime is scheduled overtime on the weekend as well as non-scheduled overtime throughout the week. Reducing the scheduled overtime (weekends or holidays) would save an approximate $28,000 and $36,700 per year based on the 2018 rates. Additional savings could be saved during the weekdays due to the longer working hours but is not included in estimated overtime savings due the unknown nature of it. Another benefit is this position would ensure at least two operators working each day (unless an employee has a day off) that would provide assurances that the system is functioning properly and more flexibility with staff. Lastly, in the winter months, it can provide a backup snow plow driver if needed. Page 31 City of Plymouth Authorized Full -Time Equivalents by GL Allocation (8-17-17) 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 General Fund 211.45 197 196.8 192.3 192.3 191.5 (12/11/15) (8/16/16) (8/17/17) (8/17/17) Administration 6 7 7 7 7 6 4.1 6.8 6.8 7.3 Human Resources 2 2 2 2 2 2 0 0 0 0 City Clerk 0 0 0 0 0 0 4 4 4 4 Communications 2 3 3 3 3 3 3 3 3 3 Finance 14.5 10.5 10.5 10 10 10 4.3 9.5 9.5 9 Comm Dev Admin/Planning 11 9 9 9 9 9 9.15 9.15 9.15 9.15 Inspections 14 12 12 12 12 11 11.85 11.92 11.92 11.92 Parks and Recreation Admin 5 3 3 2 2 2 4.01 4.45 4.45 4.45 Plymouth Creek/Field House 5.7 5 5 5 5 5 5 5 5 5 Parks & Forestry Maintenance 19.5 20.8 20.8 20.8 20.8 20.8 19.7 20.85 20.85 20.85 Assessing 6 7 7 7 7 7 0 0 0 0 Police - Sworn 70 69 68.8 67.8 67.8 71 72 75 77 79 Police - Civilian 15.75 14.2 14.2 12.9 12.9 12.9 13.5 13.5 13.8 13.8 Fire 6.5 6.5 6.5 6.8 6.8 6.8 7.8 7.8 13.5 13.5 Engineering 14 14 14 13 13 11 7.55 6.65 6.65 6.7 Streets 19.5 14 14 14 14 14 16.62 16.46 16.55 16.55 Total General Fund 211.45 197 196.8 192.3 192.3 191.5 182.58 194.08 202.17 204.22 Other Funds: Special Revenue, Enterprise Z Recreation Admin 6 7 7 7 7 6.6 6.9 6.9 7.5 7.5 Design Engineering 3 0 0 0 0 0 0 0 0 0 Water Resources 4.6 4.6 4.6 4.6 4.6 4.9 7.66 7.55 7.58 7.58 Water 10.5 10.5 10.5 10.5 10.5 11.8 16.21 12.41 12.5 13.5 Sewer 8 8 8 8 8 8.4 10.72 8.09 8.16 8.16 Central Equipment 4 4.8 4.8 5.8 5.8 5.8 4.68 4.66 4.7 4.7 Solid Waste 1 1 1 1 1 1 1.83 0.81 0.85 0.85 Ice Center 5.05 3.75 3.75 3.75 3.75 3.75 4.15 4.15 5.4 4.4 Transit 2 2 2 2 2 2 0.5 0 1 1 HRA 6 4 4 4 4 4 4.75 4.68 4.93 4.7 Information Technology 6.6 6.6 6.6 6.6 6.6 5.8 6 5.8 5.8 5.8 Risk Management 1 1 1 1 1 1 0.85 0 0 0 Public Facilities 2 2 2 2 2 2 2.5 2.5 2.5 2.5 Total Other Funds 59.75 55.25 55.25 56.25 56.25 57.05 66.75 57.55 60.92 60.69 Total Employees 271.2 252.25 252.05 248.55 248.55 248.55 249.33 251.63 263.09 264.91 Page 32 Health Insurance Election Changes: 2017 Budget vs 2018 Budget Page 33 Estimated 2017 2018 Count L Budget Budget Cost _j Change Employee 1 Single Waived $ (5,920) Employee 2 Single Waived $ (5,920) Employee 3 Family Single $ (3,844) Employee 4 Family Single $ (3,844) Employee 5 Family Single $ (3,844) Employee 6 Waived Single $ 6,419 Employee 7 Family Waived $ (10,263) Employee 8 Single Family $ 4,965 Employee 9 Single Family $ 4,965 Employee 10 Family Single $ (3,844) Employee 11 Waived Single $ 6,419 Employee 12 Single Waived $ (5,920) Employee 13 Single Family $ 4,965 Employee 14 Single Waived $ (5,920) Employee 15 Single Family $ 4,965 Employee 16 Family Waived $ (10,263) Employee 17 Single Family $ 4,965 Employee 34 Waived Single $ 6,419 Employee 18 Single Family $ 4,965 Employee 19 NA Family $ 15,121 Employee 20 Single Family $ 4,965 Employee 21 Family Single $ (3,844) Employee 22 Family Single $ (3,844) Employee 23 Family Single $ (3,844) Employee 24 Family Single $ (3,844) Employee 25 Family Single $ (3,844) Employee 26 Single Waived $ (5,920) Employee 27 Family Single $ (3,844) Employee 28 Family Single $ (3,844) Employee 29 Waived Family $ 10,885 Employee 30 Waived Family $ 10,885 Employee 31 Part-time Waived $ (7,824) Employee 32 Waived Single $ 6,419 Employee 33 Married Family $ (8,027) Employee 35 Family Single $ (3,844) Employee 36 Single Family $ 4,965 Employee 37 Single Family $ 4,965 Employee 38 Single Family $ 4,965 Page 33 Workers' Compensation - Large current and recent claims Date of Injury Department Type of Injury 7/23/2015 Police 7/23/2015 Police 3/23/2016 Fire 3/17/2017 Police 8/1/2014 Fire/Police 10/12/2016 Park Mtce PTSD PTSD Shoulder injury while training Slip and fall - shoulder Hand injury Slip and fall - back Total Paid Total Including To Date Reserves $136,117 $284,797 Settlement is in negotiation. If not accepted, the next step would be trial. $197,553 $236,465 Settlement was reached in August. Final expenses are still coming in $32,862 $127,390 Settlement is anticipated, but city hasn't received a demand. $25,537 $92,152 Employee recently had surgery. Recovery will take several months. $30,292 $67,035 Requires more surgery. The city is anticipating a permanent partial disability payment. $33,243 $64,975 Recently had surgery. The city is anticipating a permanent partial disability payment. $455,604 $872,814 Page 34 rp) City of Plymouth Adding Quality to Life SPECIAL COUNCIL MEETING August 22, 2017 1. ACTION REQUESTED: Agenda 2B Number: To: Dave Callister, City Manager Prepared by: Sonya Rippe, Project Coordinator Reviewed by: Diane Evans, Director of Parks & Recreation Item: Review Future Trail Projects The Council should review the options for the 2018-2021 trail gap projects and provide direction to the Parks and Recreation Advisory Commission regarding the timing of their completion. 2. BACKGROUND: Plymouth's current trail system is an established network of more than 168 miles of city, county and state trails and sidewalks that connect neighborhoods to parks, schools and commercial areas. A multi -use trail system is a key amenity to the community because it provides pathways for healthy, non -motorized transportation. A major goal of the trail system is to improve recreational use of the trails by adding new trail connection and/or by filling gaps within the network. On a semi -regular basis, staff presents trail gap and extension options to the Parks and Recreation Advisory Commission for consideration and prioritization. Recommendations are then forwarded on to Council for approval in the Capital Improvement Program. Trail options are typically based on residential requests, safety concerns, usage patterns and grant/collaboration availability. In recent years, it has become more difficult to complete trail gap projects because many of the remaining trail sections are more difficult to construct (easement, grade, trees and neighborhood challenges) and are more expensive. The table below provides a historical reference for trail gap segments completed since 2012. Co. Road 9 & Vicksburg Lane sidewalk Northwest Boulevard — Heritage Park to Campus Drive Xenium Lane — Hwy 55 to Watertower Circle Xenium Lane — Co. Road 6 to end of Schniederman property County Road 6 — 494 to Xenium Lane County Road 6 — 494 to Fernbrook Lane Cheshire Parkway -55th -56th Avenue Old Rockford Road — Vicksburg Ln to Dunkirk Ln 2012 2012 2014 2014 2014 2014 2014 2016 Page 1 The table below provides a reference for trail segments that have been completed as part of a road construction project. Roadside Trail Segment Dunkirk Lane — Road Project Cheshire Parkway—Road Project Peony Lane — Road Project Vicksburg Lane — Road Project 2014 2015 2015 2015-2016 The table below provides a reference for trail segments to be completed in 2017 as part of a grant or partnership opportunity. Fernbrook Ln — CSAH 6 to the Luce Line Trail (Federal Grant) Co. Rd. 24 — Olive Lane to 30th Ave (Henn. Co. Partnership) Over the last several years, PRAC has reviewed trail gaps and reprioritized segments based on resident requests, safety concerns, usage patterns and grant/collaboration availability. Trail Segments Tor Lonsiaeravon (Gap # order, individual Trail Segments Brockton Ln to CSAH 101 Medina Road Brockton Ln to Greenwood Elem. maps Gap # 43 attached) Side Projected Cost North I $419,750 South $366,425 Old Rockford Road — Vicksburg Ln to Rockford Rd 56 North $191,950 Fernbrook Lane —Annapolis Ln to 40th Ave (Plymouth Creek Park) 60 East $400,000 Old Rockford Road — Three Rivers Trail to 41st Ave 72 North $199,243South $206,509 Old Rockford Road — East of Evergreen Ln to Zachary Ln I 73 North $284,986 Old County Road 15 — Highway 55 to Saratoga Ln I 107 South $416,183 Old County Road 15 — Transit Station to Revere Ln Revere Lane — Old County Rd 15 to 6th Ave 32nd Avenue — Vicksburg Ln to Entrance to Fresh Thyme I 109 North $378,909 I 112 East $65,956 West $92,579 113 North $237,879 S th $145 928 ou , Staff recommends to focus on the following trail gaps in the next few years. The off years will allow staff to focus on working with utility companies to move utilities in preparation for the trail project. • 2018: Gap #43, north side of Medina Road and Gap #113, south side of 32nd Avenue • 2019: Gap #112, the east side of Revere Lane • 2021: Gap #56, north side of Old Rockford Road Page 2 Other Trail Segments These are additional trail segments that have been identified, but have not had a feasibility study completed. Trail Segments Schmidt Lake Road — Harbor Ln to Providence Academy Northwest Blvd — 56th Ave to Bass Lake Rd Bass Lake Road — Hwy 169 to Nathan Ln 18 25 35 North West South Nathan Lane — Bass Lake Rd to 561h Ave County Road 6 — Olive Ln to Ferndale 36 82 West South County Road 6 — Minnesota Ln to East side of 494 89 North County Road 6 —Juneau Ln to Fernbrook Ln 90 South Parkers Lake — Trail south of Parkers Lake to Kingsview Ln 91 County Road 6 —Xenium Ln to Highway 55 98 North County Road 6 —Xenium Ln to Highway 55 99 South South Shore Drive — Trenton Court N to Highway 55 105 East Zachary Lane —Sunset Trail to North of 111 Ave 106 South Shore Drive —10th Ave to Highway 55 Nathan Lane —13th Ave to South past 101h Ave 101h Avenue — Revere Ln to Kilmer Ln 108 110 111 West West South 3. BUDGET IMPACT: Trail gap and extension projects are scheduled in the Capital Improvement Program (CIP) utilizing the Park Dedication Fund. 4. ATTACHMENTS: Trail Gaps (Detail) Plymouth Trail Gap Map Book Page 3 Trail Gap #43: Medina Road $419,750 Brockton Lane to CSAH 101 North Side The proposed trail site on the north side of Medina road would provide a trail connection to Greenwood Elementary and continue to the border between the City of Plymouth and the City of Medina. The site generally consists of a grass boulevard with street signs and private utilities. A 10 foot wide bituminous trail roughly 4,100 feet in length is proposed. A couple of small retaining walls would likely be needed where slopes would be too steep to grade. Temporary right of entries may need to be obtained from property owners for trail restoration and would be verified by a survey and final design. Page 4 Trail Gap #43: Medina Road $366,425 Greenwood Elementary to Brockton Lane South Side This proposed project on the south side of Medina Road would fill the gap from Greenwood Elementary school to the Medina border. Existing right of way is 14-21 feet behind curb which would likely accommodate a trail without the need to acquire easements. A 10 foot wide bituminous trail approximately 3,545 feet long is proposed. The trail would be installed following the back of existing curb starting at the Medina border. There are would be 6 pedestrian ramps required to comply with ADA requirements with one located on either end of the project as well as 2 for each of the neighborhood entrances. A small retaining wall measuring 150 feet long by roughly 3 feet tall would be needed just east of Troy Lane. Page 5 Trail Gap #56: Old Rockford Road $191,950 Vicksburg Lane to Rockford Road North Side This proposed project on the north side of Old Rockford Road would connect the existing trails just east of Vicksburg Lane and at Polaris Lane. Right of way is about 16-31 Feet behind the bituminous pavement edge. A variable 8-10 foot wide bituminous trail roughly 1,540 feet in length is proposed. The 10 foot wide trail is proposed to be installed on the back of bituminous curb installed with the project adjacent to the roadway in the areas on either end where the grading would be more extensive otherwise. Between those areas the trail would be 8 feet wide separated from the road by a grass buffer. A retaining wall 3 to 4 feet in height will need to be constructed across from 41st Ave because of the slope into the wetland. Pedestrian ramps are proposed at all intersections to comply with ADA requirements. Page 6 Trail Gap #60: Fernbrook Lane $400,000 Annapolis Lane to 40th Avenue East Side This proposed project would close the trail gap from Annapolis Lane to 40th Avenue on the east side of Fernbrook Lane. There is a 150 foot long 4 foot tall modular block retaining wall roughly 6 feet behind the back of curb located south of 35th Avenue. The right of way is generally located 15-17 feet behind the back of curb with a few sections that are 8-9 feet behind the back of curb. A 10 foot wide bituminous trail roughly 3,300 feet in length is proposed. The trail would be installed behind the back of existing curb and gutter. The existing wall is in relatively good condition and would be expensive to relocate further back but would be necessary to comply with ADA standards. In addition an easement would need to be obtained to relocate the wall far enough back to install a standard width trail. In areas where existing right of way is inadequate to construct a 10 foot wide standard trail, easements would need to be obtained. This section of Fernbrook Lane is tentatively scheduled for a mill and overlay in 2018 according to the 2017-2021 Capital Improvement Program. With this portion of Fernbrook Lane having a mill and overlay done, construction of the trail will disturb this new roadway. Page 7 Trail Gap #72: Old Rockford Road $199,243 Three Rivers Trail to 41" Avenue North Side This proposed project on the north side of Old Rockford Road would connect the Three Rivers Park District's trail system with the existing trail at 41st Ave. The right of way extends from 0-20 feet behind the edge of pavement. A 10 foot wide bituminous trail roughly 1,185 feet in length is proposed and would be installed behind bituminous curb that would be constructed with the project. The westbound lane of Old Rockford Road tapers from 28 feet to 16 feet wide at the church entrance with an overall street width that is wider than what is needed. The trail could utilize a portion of the excess street width with the front edge of trail proposed to be 16.5 feet off of centerline of the road. By using part of the roadway for the trail extensive grading, utility conflicts, and easement acquisition can be minimized. It would be suggested that this trail is designed assuming a similar trail is installed on the south side of the roadway so that a consistent street width is maintained. A large retaining wall would be proposed in front of the cemetery to limit grading impacts. Page 8 Trail Gap #72: Old Rockford Road $206,509 Three Rivers Trail to 41" Avenue South Side This proposed project on the south side of Old Rockford Road would connect the Three Rivers Park District's trail system with the existing trail at 41st Ave. The right of way extends between 8-31 feet behind the back of pavement. A 10 foot wide bituminous trail roughly 1,112 feet in length is proposed following the back edge of bituminous curb to be installed with the project. The eastbound lane of Old Rockford Road widens after the eastern church exit from 16 to 23 feet with an overall street width that is wider than what is needed. The trail could utilize a portion of the excess street width with the front edge of trail proposed to be 16.5 feet off of centerline of the road. By using part of the roadway for the trail extensive grading, utility conflicts, and easement acquisition can be minimized. It would be suggested that this trail is designed assuming a similar trail is installed on the north side of the roadway so that a consistent street width is maintained. Pedestrian ramps are proposed at all intersections to comply with ADA requirements. Street signs and mailboxes in the trail would need relocation. Page 9 Trail Gap #73: Old Rockford Road $284,986 East of Evergreen Lane to Zachary Lane North Side This proposed project on the north side of Old Rockford Road would connect the Zachary Lane trail with the east side of Evergreen Lane. The right of way varies between 8-15 feet behind edge of pavement but is typically around 14 feet. Proposed is a 10 foot wide bituminous trail that follows the back edge of curb roughly 1,710 feet in length. Surmountable curb is proposed for this section that does not have any. The westbound lane of Old Rockford Road tapers from 24 to 16 feet wide at Balsam Ln. This section of trail is proposed to use a portion of the existing road width with the front edge of the trail located 16.5 feet from centerline of Old Rockford Road. By using part of the roadway for the new trail there will be less grading, a fire hydrant will not have to be moved, and acquisition of easements will be minimized. Two small block retaining walls will most likely be needed. There are two CIP projects scheduled in the vicinity of this project. The neighborhood north of Old Rockford Road between Evergreen Lane and Balsam Lane is scheduled for a mill and overlay project in 2020 and would not have an impact on this proposed trail. Zachary Lane from 36th Avenue to Bass Lake Road is scheduled for a mill and overlay project in 2021. The pedestrian ramp at the intersection of Old Rockford Road and Zachary Lane would be the only impact and the future trail connection should be considered with the mill and overlay project if it were to occur prior to the proposed trail project. Page 10 Trail Gap #107: Old County Road 15 $416,183 Hiahwav 55 to Saratoaa Lane South Side This proposed project on the south side of Old County Road 15 would link Highway 55 area trails with Saratoga Ln. Right of way varies between 4-16 feet behind the edge of bituminous pavement and or curb which would likely necessitate the acquisition of easements to accommodate the trail. A 10 foot wide bituminous trail approximately 2,320 feet long is proposed. The trail would follow the back edge of bituminous curb both existing and newly constructed. Trail construction to fill this gap would be a challenging endeavor. Many utility poles would conflict with the proposed trail would need to be relocated which could result in sizeable tree loss if they were located further away from the roadway. Two small retaining walls will need to be constructed where the boulevard slope is too steep to grade. About 12 feet of all residential driveways will be removed and repaved to accommodate the new trail along with relocating mailboxes. A small portion of the paved shoulder that exists on this section could potentially be utilized to help minimize impacts to a small degree. There would also be concern with the impacts of a trail to the business at the southeast corner of Old County Road 15 and County Road 73. The business doesn't have a defined driveway for access, but has open pavement access for the entire corner. Numerous options all with pros and cons that would need to be researched further for the best option. Page 11 N r-.; �-r v Ilk I Page 12 Trail Gap #109: Old County Road 15 $378,909 Transit Station to Revere Lane North Side This proposed project on the north side of Old County Road 15 would connect the transit station with Saratoga Ln. The right of way ranges between 16-31 feet behind the edge of the bituminous pavement and or curb which would likely accommodate the installation of a trail without the need to acquire easements. A 10 foot wide bituminous trail approximately 2,015 feet long is proposed. The trail would follow the back edge of the bituminous curb. A retaining wall will be required between 2 driveway entrances, a culvert will likely need to be lengthened, a storm sewer inlet will need to be redesigned or relocated. A ditch in the same area will need to be partially filled and regraded to support the new trail. The biggest area of concern is the outer radius of the road as you near Saratoga Ln, which is a pinch point between Hwy 55 and Old County Road 15 that is only about 14 feet wide. This would raise safety concerns due to its vicinity to traffic on Highway 55. Coordination with MNDOT would needed to determine if a barrier would be required which would add to the overall project cost and is not considered in the estimate for this trail gap. yA ' M', 3 . Y` 444 r' r • �F Page 13 Trail Gap #112: Revere Lane $65,956 Old County Road 15 to 61h Avenue East Side This proposed project on the east side of Revere Ln would connect Old County Rd 15 with 6th Ave N. The right of way is consistent at 9-10 feet behind the curb. A 10 foot wide bituminous trail approximately 335 feet long is proposed. The trail would be installed inside the pork chop following the back of curb from the southeast side of 6th Ave and Revere Lane to the first street crossing that is existing. The trail would then follow the back of curb to Hwy 55 where it would align with the existing north pedestrian ramp. q* rz. y T ' w V f 4 _ S h_ Page 14 Trail Gap #112: Revere Lane $92,579 Old Countv Road 15 to 61h Avenue West Side This proposed project on the east side of Revere Ln would connect Old County Rd 15 with 6th Ave N. The right of way is consistent at 9-10 feet behind the curb. A 10 foot wide bituminous trail approximately 335 feet long is proposed. The trail would be installed inside the pork chop following the back of curb from the southeast side of 6th Ave and Revere Lane to the first street crossing that is existing. The trail would then follow the back of curb to Hwy 55 where it would align with the existing north pedestrian ramp. Page 15 Trail Gap #113: 32"d Avenue $237,879 Vicksbura Lane to Entrance to Fresh Thvme North Side The proposed project on the north side of 32nd Ave N would fill the gap from Vicksburg Ln to the Fresh Thyme grocery store entrance. A retaining wall at the grocery store entrance is present where the tie in point would be. Right of way is consistent at 8-10 feet behind the curb. A 10 foot wide bituminous trail approximately 510 feet long is proposed. The trail would be installed following the back of curb from the northwest side of Vicksburg Ln and 32nd Ave. The trail would then follow the curb radius to the east, where there would are major obstacles with the traffic signal controller box, 2 private utility boxes, and a fire hydrant. Moving to the east, a long retaining wall would need to be constructed along the berm on the back edge of the trail for the entire distance to maintain the slope requirements. The wall would taper at the drive way entrances and tie in with the existing wall at the grocery store entrance tie in point. In areas where existing right of way is inadequate to construct a standard trail and requisite retaining walls, an easement would need to be obtained. Page 16 Trail Gap #113: 32"d Avenue $145,928 Vicksbura Lane to Entrance to Fresh Thvme South Side A trail constructed on the south side of 32nd Avenue N would fill the gap from Vicksburg Ln to the Fresh Thyme grocery store entrance. Right of way is consistent at 8-10 feet behind the curb. Proposed is a 10 foot wide bituminous trail roughly 520 feet long. The trail would be installed following the back of curb, beginning at the southwest side of Vicksburg Ln and 32nd Ave. Moving to the east installation of storm sewer should be considered to eliminate the valley gutter discharging storm runoff across the trail. A mid -block crossing would be required to connect to the grocery store sidewalk. A mill and overlay of Vicksburg Lane from Highway 55 to County Road 6 is scheduled for 2019 in the CIP which could potentially impact this trail project. If the mill and overlay were to occur first the future trail project should be considered during the design of the pedestrian ramps on 32nd Avenue at Vicksburg Lane so that they would not have to be reconstructed to accommodate the trail. Page 17 LL ♦i •♦♦ � ♦1 I tia i ♦, iiLf l-. E t z :#3 •aaa■nnu■■ D 54_TjW�UE 4Elm Creel`- . T, •♦ Elm Creek ♦�••.N„N Playfield Wayzata J Senior `High y<P� Maces �SChool a N gP Z w.48TH AVE ��,P k$jH AVF f48T/i C� ~'9•POi 2 °ss6`S HAME7 RD m mP U� / OT OG g g zZ m k / A6 Z o i5♦ Z 46TH AVE '�jF a 0 Y ~ ♦♦♦ �¢ QCT 2Q N ♦ U +� ♦1♦♦ ys� 45TH AV,-, \ GRN 1 ♦♦♦ Q NgVE \ 61STq'r�'N 60TH PLN' Z� 60THP�N 3 ■.■ .■....�■■■.■■nnn■u■n■■n■■■■n■n■a� ....._-.......■■■■■■■■■■a.rrrrr■■■n■■■■■■■nuaaIx Ridge A61 ST AVE rp F Q z O c 5,g?LN 8y m = � 51ST TZ ANE"N 50TH GlN G� 4 515TfAV OG 2y A 2�/R �A< g N N r Z Z > Z MIDTLAP7E OT U X acnmiai fJ Woodlands J #6 Park of s 5 TH �gr . C7: .a%57TH AVEN' N Z 56h�AVE 7N ? \ _55TH -AVE -N ffl. Z56Th'91i _54T -H -AVE N . 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Proposed City Trail Proposed City Sidewalk 0 5 Miles N 03/15/16 THIS REPRESENTS A COMPILATION OF INFORMATION AND DATA FROM CITY, COUNTY, STATE AND OTHER SOURCES THAT HAS __j_ City of NOT BEEN FIELD VERIFIED. INFORMATION SHOULD BE FIELD rn e �Iymouth VERIFIED AND COMPARED WITH ORINGIAL SOURCE DOCUMENTS. BgSS •� W. wn 0 3 m a z 59TH -AVE- z �o 0 0 O 11 c� '� X00 000 Oye, s z i 8TH pJE�' S8TH'AVE m o s 5 N� w O OG�iti. 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Proposed City Trail Proposed City NW Greenway Sidewalk Three Rivers Park District Regional Tra i I School Trail Minnesota DNR State Trail On -Road Bike Route 0 5 Miles N 03/15/16 THIS REPRESENTS A COMPILATION OF INFORMATION AND DATA FROM CITY, COUNTY, STATE AND OTHER SOURCES THAT HAS -- City of NOT BEEN FIELD VERIFIED. 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INFORMATION SHOULD BE FIELDn ft mouth VERIFIED AND COMPARED WITH ORINGIAL SOURCE DOCUMENTS. r e Z I T 45TH AVE ¢n v � m Turtle 0 " / f Cake 44TH PL N I ` Turtle Lake ♦ Rj 38TH A VE 37-T-H-AVE_TH' 2 .y' W,4�0 11 F W. 321 W Y� s, i man MEQ/(yq 5` 29.Th, a m� #51 / �QF g27TH PL Creek L_•.. 5 ce PL niuml aen -, PL #60 r��/ West Luthera Senior High School 45vi-AVE 45TH -AVE 6 Curtis �g La� ,ygVE SAN. Swan 3 I~ 11 g Lake LA Plymouth Trail & Gaps Map Book 2016 LCC 1 1�.1 City Trail Private Roadside City Sidewalk 11111111111P Proposed City Trail Proposed City NW Greenway i 5 Three Rivers Park 28TH -AVE Tra i I 5 School Trail Minnesota DNR State Trail On -Road Bike �■ Route 0 5 Miles N 03/15/16 THIS REPRESENTS A COMPILATION OF INFORMATION AND DATA ¢tc'/SOjR ♦ FROM CITY, COUNTY, STATE AND OTHER SOURCES THAT HAS 27_T.H.P_L 3 w W Y 0 ��mouth 2 ♦♦ 5 5 0 � i. WT WT to F ♦ : D w K 2 -27 -T -H -AVE a o Z Jw z Z 3T O Y y Z 26TH AVE A O Plymouth Trail & Gaps Map Book 2016 LCC 1 1�.1 City Trail Private Roadside City Sidewalk 11111111111P Proposed City Trail Proposed City NW Greenway Sidewalk Three Rivers Park District Regional Tra i I School Trail Minnesota DNR State Trail On -Road Bike Route 0 5 Miles N 03/15/16 THIS REPRESENTS A COMPILATION OF INFORMATION AND DATA PCity FROM CITY, COUNTY, STATE AND OTHER SOURCES THAT HAS __j_ of NOT BEEN FIELD VERIFIED. INFORMATION SHOULD BE FIELD ��mouth VERIFIED AND COMPARED WITH ORINGIAL SOURCE DOCUMENTS. P e 5 U Four / Plymouth /Middle School 27TH Sunrise Plymouth Trail & Gaps Map Book 2016 C:nct _ A Legend City Trail Private Roadside City Sidewalk 11111111111P Proposed City Trail NW Greenway Proposed City 28TH AV Sidewalk Three Rivers Park District Regional Tra i I 28TH AVE -� School Trail Minnesota DNR g r-28IHAVE On -Road Bike Route Z FMz00, O _ w , �V w O _Z Z ,-27TH AVE a g Y g Fm N VALLEY ST z —26TVA P O . � o z a 5 U Four / Plymouth /Middle School 27TH Sunrise Plymouth Trail & Gaps Map Book 2016 C:nct _ A Legend City Trail Private Roadside City Sidewalk 11111111111P Proposed City Trail NW Greenway Proposed City Sidewalk Three Rivers Park District Regional Tra i I School Trail Minnesota DNR State Trail On -Road Bike Route 0 5 M i les N 03/15/16 THIS REPRESENTS A COMPILATION OF INFORMATION AND DATA FROM CITY, COUNTY, STATE AND OTHER SOURCES THAT HAS -- City of NOT BEEN FIELD VERIFIED. INFORMATION SHOULD BE FIELD r—pi e ?!ymouth VERIFIED AND COMPARED WITH ORINGIALSOURCE DOCUMENTS. 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INFORMATION SHOULD BE FIELDn ��mouth VERIFIED AND COMPARED WITH ORINGIALSOURCE DOCUMENTS. r e PPRKg� #102 rr Beacon o Academy VALLEY ST Hemlock !0�103 avanaugh 13 Lake / Ric F Q/ W� ata E Middle iz school s=RIDGE-MQi Qt�N I NSULA RD Medicine La ke L Q AdEL________� I /O 11P0 1-0TH'p Proposed City NW Greenway Gleanloch m Z Sidewalk � N K WDA(% VENWOOD RD Tra i I �m y4 � RESDEN RD P O N m G . Road 73. mlz_WINDEMERE CUR 0 5 z 6TH AVE m A s LA w � MARE CIR I 36 a s g avanaugh 13 Lake / Ric F Q/ W� ata E Middle iz school s=RIDGE-MQi Qt�N I NSULA RD Medicine La ke L 3 I Private Roadside City Sidewalk 11111111111P Proposed City Trail Proposed City NW Greenway / w m Z Sidewalk � N K District Regional Tra i I LCOL-ONIAL CIR *County . c A O N Hidden . Road 73. Lake Route 0 5 1-2TH AVE -EVERGREz:N m A LA w � 9L .€ wAVE— __j_ 7r o m p I n #104 #108 south I--E--MOUNT AVE / ° Shore STATE .. #,,'a _ * . S t .. -9TH AVE P #105 P #109 LA IF Try 3 #106 a N Private Roadside City Sidewalk 11111111111P Proposed City Trail Proposed City NW Greenway Sidewalk .4. A District Regional Tra i I School Trail *County . c A State Trail . Road 73. Route 0 5 K a Nl. THIS REPRESENTS A COMPILATION OF INFORMATION AND DATA m€ W 9L .€ FROM CITY, COUNTY, STATE AND OTHER SOURCES THAT HAS __j_ 7r o m p I n ?Wmouth I--E--MOUNT AVE / x CaSL� �dicine Lake hq�e #110 a . n.. n.nn... IATj-AVE .................. #111 Plymouth Trail & Gaps Map Book 2016 - v - City Trail Private Roadside City Sidewalk 11111111111P Proposed City Trail Proposed City NW Greenway Sidewalk Three Rivers Park District Regional Tra i I School Trail Minnesota DNR State Trail On -Road Bike Route 0 5 Miles N 03/15/16 THIS REPRESENTS A COMPILATION OF INFORMATION AND DATA PCity FROM CITY, COUNTY, STATE AND OTHER SOURCES THAT HAS __j_ 7r of NOT BEEN FIELD VERIFIED. INFORMATION SHOULD BE FIELD n ?Wmouth VERIFIED AND COMPARED WITH ORINGIAL SOURCE DOCUMENTS. r e rp)City of Agenda 2C Plymouth Number: Adding Quality to Life To: Mayor and Council SPECIAL COUNCIL MEETING Prepared by: Dave Callister, City Manager August 22, 2017 Reviewed by: Item: Set Future Study Sessions Pending Study Session Topics (at least three Council members have approved the following study items on the list): • Plymouth Historical Society • HOA turnover and stormwater drainage between plats Other Council requests for Study Session Topics: None at this time. Staff's requests for Study Sessions: • EDA — meeting with brokers Page 1 rCity of Plymouth Adding Quality to Life August 2017 Page 2 1 2 3 4 5 2:30 PM - 4:30 PM 7:00 PM 5:30 PM - 8:30 PM Night to Unite PLANNING Kids Fest Kickoff Event COMMISSION Hilde Plymouth Creek MEETING Performance Center Center Council Chambers 6 7 8 9 10 11 12 7:00 PM 7:00 PM REGULAR COUNCIL ENVIRONMENTAL MEETING QUALITY Council Chambers COMMITTEE (EQC) MEETING Medicine Lake Room 13 14 15 16 17 18 19 6:00 PM 7:00 PM SPECIAL COUNCIL PLANNING MEETING COMMISSION Budget and CIP MEETING Medicine Lake Room Council Chambers 20 21 22 5:00 PM 23 24 25 26 SPECIAL COUNCIL 7:00 PM MEETING HOUSING AND Budget and CIP/Review REDEVELOPMENT Future Trail Projects Medicine Lake Room AUTHORITY (HRA) 7:00 PM MEETING REGULAR COUNCIL Medicine Lake Room MEETING Council Chambers 27 28 29 30 31 6:00 PM SPECIAL COUNCIL MEETING Budget and CIP (if needed) Medicine Lake Room Page 2 r�Plymouth Adding Quality to Life September 2017 Page 3 1 2 3 4 5 6 7 8 9 7:00 PM PLANNING LABOR DAY COMMISSION MEETING CITY OFFICES Council Chambers CLOSED 10 11 12 13 14 15 16 5:30 PM SPECIAL COUNCIL 7:00 PM 7:00 PM MEETING ENVIRONMENTAL PARK Et REC ADVI- Median/Beautification QUALITY SORY Projects COMMITTEE (EQC) COMMISSION Medicine Lake Room MEETING (PRAC) 7:00 PM Medicine Lake Room MEETING REGULAR COUNCIL Park Maintenance MEETING Council Chambers 17 18 19 20 21 22 23 7:00 PM 10:30 AM - 3:00 PM PLANNING Plymouth on Parade COMMISSION Celebration MEETING City Center Area Council Chambers 24 25 26 27 28 29 30 5:30 PM SPECIAL COUNCIL 7:00 PM MEETING HOUSING AND Consider minimum age REDEVELOPMENT to purchase tobacco AUTHORITY (HRA) Medicine Lake Room MEETING 7:00 PM REGULAR COUNCIL Medicine Lake Room MEETING Council Chambers Page 3 r� City of Plymouth Adding Quality to Life October 2017 1 2 3 4 5 6 7 6:30 PM 7:00 PM Volunteer PLANNING Recognition Event COMMISSION Plymouth Creek MEETING Center Council Chambers 8 9 10 5:30 PM 11 12 13 14 SPECIAL COUNCIL 7:00 PM 7:00 PM MEETING ENVIRONMENTAL PARK £t REC Small Cell Wireless QUALITY ADVISORY Ordinance COMMITTEE (EQC) COMMISSION Medicine Lake Room 7:00 PM MEETING (PRAC) MEETING REGULAR COUNCIL Medicine Lake Room Plymouth Ice Center MEETING Council Chambers 15 16 17 18 19 20 21 7:00 PM PLANNING COMMISSION MEETING Council Chambers 22 23 24 25 26 27 28 7:00 PM 7:00 PM REGULAR COUNCIL HOUSING AND MEETING REDEVELOPMENT Council Chambers AUTHORITY (HRA) MEETING Medicine Lake Room 29 30 31 26 27 28 29 6:00 PM - 8:30 PM Halloween at the Creek Plymouth Creek Center Page 4 r� City of Plymouth Adding Quality to Life November 2017 Page 5 1 2 3 4 7:00 PM PLANNING COMMISSION MEETING Council Chambers 5 6 7 8 9 10 11 7:00 PM ENVIRONMENTAL QUALITY COMMITTEE (EQC) VETERANS DAY MEETING Observed Medicine Lake Room CITY OFFICES CLOSED 12 13 14 15 16 17 18 5:30 PM 7:00 PM SPECIAL COUNCIL PLANNING Plymouth Arts Fair MEETING COMMISSION Plymouth Budget MEETING CreekCenter Medicine Lake Room Council Chambers 7:00 PM REGULAR COUNCIL MEETING Council Chambers 23 24 25 19 20 21 22 Plymouth Arts Fair THANKSGIVING THANKSGIVING Plymouth Creek Observed Center CITY OFFICES CLOSED CITY OFFICES CLOSED 26 27 28 29 30 7:00 PM REGULAR COUNCIL. MEETING Council Chambers Page 5 r� City of Plymouth Adding Quality to Life December 2017 Page 6 1 2 3 4 5 6 7 8 9 7:00 PM PLANNING 2:00 PM - 5:00 PM COMMISSION Old Fashioned MEETING Christmas Council Chambers Plymouth Creek Park 10 11 12 13 14 15 16 7:00 PM 7:00 PM ENVIRONMENTAL 7;00 PM REGULAR COUNCIL QUALITY COMMITTEE (EQC) PARK 8 REC MEETING MEETING ADVISORY Council Chambers Council Chambers COMMISSION (PRAC) MEETING 7:00 PM Council Chambers CHARTER COMMISSION MEETING Medicine Lake Room 17 18 19 20 21 22 23 7:00 PM PLANNING CHRISTMAS EVE COMMISSION Observed MEETING Council Chambers CITY OFFICES CLOSED AT NOON 2425 26 27 28 29 30 CHRISTMAS DAY 7:00 PM HOUSING AND CITY OFFICES REDEVELOPMENT 31 CLOSED AUTHORITY (HRA) 6:00 PM - 9:00 PM MEETING New Years Eve Medicine Lake Room Event Plymouth Ice Center Page 6