HomeMy WebLinkAboutCity Council Minutes 06-21-1993MINUTES
REGULAR COUNCIL MEETING
JUNE 219 1993
The regular meeting of the Plymouth City Council was called to order by Mayor Bergman
at 7:00 p.m. in the Council Chambers of the City Center, 3400 Plymouth Blvd., on
June 21, 1993.
PRESENT: Mayor Bergman, Councilmembers Edson, Helliwell, Tierney, and
Vasiliou. Councilmember Helliwell left the meeting at 9:00 p.m.
ABSENT: None
STAFF PRESENT: City Manager Johnson, Assistant City Manager Lueckert, Public
Works Director Moore, Acting Community Development Director
Ryan, Public Safety Director Gerdes, Finance Director Hahn, City
Attorney Meller, and City Clerk Rauenhorst
ITEM 4-A FIRE DEPARTMENT AWARD PRESENTATION
Fire Chief Rick Kline presented certificates of appreciation to Richard Oakes,
Douglas Haugen, and Mark Beiter. He described their efforts in rescuing
individuals from a vehicle fire that occurred on June 4, 1993 and thanked them for
their assistance.
Public Safety Director Gerdes also thanked them for their involvement and
introduced the individuals involved in the fire incident.
ITEM 4-B PROCLAMATION FOR "NATIONAL NIGHT OUT"
Mayor Bergman proclaimed August 3, 1993 as National Night Out and
encouraged all residents to participate in this event.
Police Officer Karen Forslund invited residents to get involved in their
neighborhoods by hosting a national night out event.
ITEM 4-C MUSIC IN PLYMOUTH - PLYMOUTH CIVIC LEAGUE
Sandi Adolfson, Chairperson of Music in Plymouth, invited residents to attend the
21st Annual Music in Plymouth. The event will be held at 38th Avenue and
Plymouth Boulevard on July 7 with a rain date of July 14. Ms. Adolfson thanked
the City, businesses, and residents for their contributions to Music in Plymouth.
Regular Council Meeting
June 21, 1993
Page 2
ITEM 4-D INTRODUCTION OF ASSISTANT CITY MANAGER
City Manager Johnson introduced the new Assistant City Manager, Kathy
Lueckert.
ITEM 5 APPROVE AGENDA
Mayor Bergman suggested that item 8-E be deleted from the agenda because the
item is not debatable and doesn't pertain to City business.
Councilmember Helliwell stated the reason she had requested the item be placed
on the agenda was to clarify that she and Councilmember Tierney were out of
town on a council meeting date specified by Mayor Bergman in a newspaper
article.
MOTION was made by Councilmember Edson, seconded by Councilmember
Vasiliou, to remove item 8-E from the agenda.
Motion carried, five ayes.
MOTION was made by Mayor Bergman, seconded by Councilmember Edson, to
approve the agenda with the addition of item 8-A-1, Multi -Family Housing Bonds
for Harbor Apartments.
Motion carried on a roll call vote, five ayes.
ITEM 6 CONSENT AGENDA
Item 6-J was removed from the Consent Agenda.
MOTION was made by Councilmember Tierney, seconded by Councilmember
Helliwell, to approve the Consent Agenda as amended.
Motion carried on a roll call vote, five ayes.
ITEM 6-A APPROVE CITY COUNCIL MINUTES
MOTION was made by Councilmember Tierney, seconded by Councilmember
Helliwell, to approve the minutes of the May 17, 1993 Forum, May 17, 1993
Regular Council Meeting, and May 28, 1993 Special Closed Meeting.
Motion carried on a roll call vote, five ayes.
Regular Council Meeting
June 21, 1993
Page 3
ITEM 6-B APPROVE DISBURSEMENTS
MOTION was made by Councilmember Tierney, seconded by Councilmember
Helliwell, to adopt RESOLUTION NO. 93-317 APPROVING
DISBURSEMENTS FOR THE PERIOD ENDING JUNE 10, 1993.
Motion carried on a roll call, five ayes.
ITEM 6-C RENEW 3.2 LIQUOR LICENSES
MOTION was made by Councilmember Tierney, seconded by Councilmember
Helliwell, to adopted RESOLUTION NO. 93-318 APPROVAL OF ON -SALE
AND OFF -SALE 3.2 LIQUOR LICENSES.
Motion carried on a roll call vote, five ayes.
ITEM 6-D RODD AND JEAN JOHNSON - AMENDED PUD PLAN AND CUP
93040
MOTION was made by Councilmember Tierney, seconded by Councilmember
Helliwell, to adopted RESOLUTION NO. 93-319 APPROVING AMENDED
RESIDENTIAL PLANNED UNIT DEVELOPMENT PLAN AND
CONDITIONAL USE PERMIT FOR RODD AND JEAN JOHNSON
LOCATED AT 14835 - 41ST AVENUE NORTH (93040)
Motion carried on a roll call vote, five ayes.
ITEM 6-E JAMES KMIEC - AMENDED PUD PLAN AND CUP (93043)
MOTION was made by Councilmember Tierney, seconded by Councilmember
Helliwell, to adopted RESOLUTION NO. 93-320 APPROVING AMENDED
RESIDENTIAL PLANNED UNIT DEVELOPMENT PLAN AND
CONDITIONAL USE PERMIT FOR MR. AND MRS. JAMES KMIEC
LOCATED AT 5605 TEAKWOOD LANE NORTH (93043)
Motion carried on a roll call vote, five ayes.
Regular Council Meeting
June 21, 1993
Page 4
ITEM 6-F DERE RICE - AMENDED PUD PLAN AND CUP (93044)
MOTION was made by Councilmember Tierney, seconded by Councilmember
Helliwell, to adopted RESOLUTION NO. 93-321 APPROVING AN
AMENDED RESIDENTIAL PLANNED UNIT DEVELOPMENT PLAN
AND CONDITIONAL USE PERMIT FOR GERI RICE LOCATED AT
6030 CHESHIRE LANE NORTH (93044)
Motion carried on a roll call vote, five ayes.
ITEM 6-G OPUS CORPORATION - AMENDED PUD PRELIMINARY
PLAN/PLAT AND FINAL PLAN/PLAT FOR BASS CREEK BUSINESS PARK
93045
MOTION was made by Councilmember Tierney, seconded by Councilmember
Helliwell, to adopted RESOLUTION NO. 93-322 APPROVING AMENDED
MPUD PRELIMINARY PLAN/PLAT FOR OPUS CORPORATION
LOCATED NORTHEAST OF COUNTY ROAD 10 AND NATHAN LANE
93045)
Motion carried on a roll call vote, five ayes.
MOTION was made by Councilmember Tierney, seconded by Councilmember
Helliwell, to adopted RESOLUTION NO. 93-323 APPROVING MPUD
FINAL PLAT FOR OPUS CORPORATION FOR BASS CREEK
BUSINESS PARK 2ND ADDITION LOCATED NORTHEAST OF
NATHAN LANE AND COUNTY ROAD 10 (93045)
Motion carried on a roll call vote, five ayes.
MOTION was made by Councilmember Tierney, seconded by Councilmember
Helliwell, to adopted RESOLUTION NO. 93-324 APPROVING MPUD
FINAL SITE PLAN FOR OPUS CORPORATION FOR A 91,000 SQUARE
FOOT BUILDING IN BASS CREEK BUSINESS PARK 2ND ADDITION
LOCATED NORTHEAST OF NATHAN LANE AND COUNTY ROAD 10
93045)
Motion carried on a roll call vote, five ayes.
Regular Council Meeting
June 21, 1993
Page 5
MOTION was made by Councilmember Tierney, seconded by Councilmember
Helliwell, to adopted RESOLUTION NO. 93-325 SETTING CONDITIONS
TO BE MET PRIOR TO FILING OF AND RELATED TO MPUD FINAL
PLAT FOR BASS CREEK BUSINESS PARK 2ND ADDITION (93045)
Motion carried on a roll call vote, five ayes.
ITEM 6-H DANIEL HJERMSTAD - AMENDED PUD PLAN AND CUP (93047)
MOTION was made by Councilmember Tierney, seconded by Councilmember
Helliwell, to adopted RESOLUTION NO. 93-326 APPROVING AMENDED
PLANNED UNIT DEVELOPMENT PLAN AND CONDITIONAL USE
PERMIT FOR DANIEL HJERMSTAD LOCATED AT 5086
ARROWHEAD LANE NORTH (93047)
Motion carried on a roll call vote, five ayes.
Councilmember Helliwell announced that she would need to leave the meeting at
9:00 P.M.
ITEM 6-I G_ OFF HOMES, INC. - RPUD PRELIMINARY PLAN/PLAT AND CUP
93008
MOTION was made by Councilmember Tierney, seconded by Councilmember
Helliwell, to adopt RESOLUTION NO. 93-327 APPROVING RESIDENTIAL
PLANNED UNIT DEVELOPMENT PRELIMINARY
PLAT/PRELINIINARY PLAN AND CONDITIONAL USE PERMIT FOR
GOFF HOMES, INC., LOCATED WEST OF XENIUM LANE AT 36TH
AVENUE NORTH (93008)
Motion carried on a roll call vote, five ayes.
MOTION was made by Councilmember Tierney, seconded by Councilmember
Helliwell, to adopt ORDINANCE 93-10 AMENDING THE ZONING
ORDINANCE TO CLASSIFY CERTAIN LANDS LOCATED WEST OF
XENIUM LANE AND 36TH AVENUE NORTH AS R -A (HIGH DENSITY
MULTI -RESIDENT DISTRICT) (93008)
Motion carried on a roll call vote, five ayes.
Regular Council Meeting
June 21, 1993
Page 6
MOTION was made by Councilmember Tierney, seconded by Councilmember
Helliwell, to adopt RESOLUTION NO. 93-328 SETTING CONDITIONS TO
BE MET PRIOR TO PUBLICATION OF ORDINANCE REZONING
LAND FOR GOFF HOMES, INC., LOCATED WEST OF XENIUM LANE
AND 36TH AVENUE NORTH (93008)
Motion carried on a roll call vote, five ayes.
ITEM 64 SENIOR HOUSING PROJECT - SHORT LIST OF CONTRACTORS
Councilmember Edson stated that the HRA has been provided with a list of
potential contractors to be used for a "short list" of construction contractors to
complete the senior housing project. He stated there may be some
misunderstanding as to the role those contractors may play. State law allows a
short list of contractors to be used for this type of a project, however, it may not
be in the best interest of the City to do so. He suggested that the "short list" of
contractors be considered for selection as construction managers for the project,
rather than for the actual construction. The project would then be bid under
normal bidding procedures.
MOTION was made by Councilmember Edson, seconded by Mayor Bergman, to
authorize staff to solicit proposals from the following firms for consideration as
construction manager for the senior citizen housing project: Bor-Son Companies/
Bloomington; Frana and Sons, Inc./Eden Prairie; Kraus -Anderson Construction
Co./Minneapolis; M.A. Mortenson Co./Minneapolis; and Watson -Forsberg
Co./St. Louis Park.
Motion carried on a roll call vote, five ayes.
ITEM 6-K DECLARE SURPLUS PROPERTY AND AUTHORIZE SALE
PROJECT 040
MOTION was made by Councilmember Tierney, seconded by Councilmember
Helliwell, to adopt RESOLUTION NO. 93-330 DECLARING PROPERTY
SURPLUS TO THE NEEDS OF THE CITY AND AUTHORIZING THE
CONVEYANCE TO THE ADJOINING PROPERTY OWNER, RELATING
TO A VACANT LOT SOUTH OF OLD ROCKFORD ROAD, ONE-HALF
MILE WEST OF VICKSBURG LANE
Motion carried on a roll call vote, five ayes.
Regular Council Meeting
June 21, 1993
Page 7
ITEM 6-L RECEIVE PETITION, ACCEPT ENGINEERING REPORT AND
ORDER STREET LIGHTING IMPROVEMENTS
MOTION was made by Councilmember Tierney, seconded by Councilmember
Helliwell, to adopt RESOLUTION NO. 93-331 DECLARING ADEQUACY
OF PETITION AND ORDERING PREPARATION OF REPORT, STREET
LIGHTING - CHURCHILL FARMS 5TH ADDITION
Motion carried on a roll call vote, five ayes.
MOTION was made by Councilmember Tierney, seconded by Councilmember
Helliwell, to adopt RESOLUTION NO. 93-332 RECEIVING REPORT AND
ORDERING PROJECT - STREET LIGHTING, CHURCHILL FARMS
5TH ADDITION
Motion carried on a roll call vote, five ayes.
MOTION was made by Councilmember Tierney, seconded by Councilmember
Helliwell, to adopt RESOLUTION NO. 93-333 DECLARING ADEQUACY
OF PETITION AND ORDERING PREPARATION OF REPORT, STREET
LIGHTING - PARKERS LAKE NORTH 8TH ADDITION
Motion carried on a roll call vote, five ayes.
MOTION was made by Councilmember Tierney, seconded by Councilmember
Helliwell, to adopt RESOLUTION NO. 93-334 RECEIVING REPORT AND
ORDERING PROJECT - STREET LIGHTING, PARKERS LAKE NORTH
8TH ADDITION
Motion carried on a roll call vote, five ayes.
ITEM 6-M APPROVE CONTRACT EXTENSION WITH MTC FOR
METROLINK AND DIAL-A-RH)E SERVICES
MOTION was made by Councilmember Tierney, seconded by Councilmember
Helliwell, to adopt RESOLUTION NO. 93-335 APPROVAL OF PLYMOUTH
METROLINK CONTRACT EXTENSION WITH THE MTC AND ITS
SUBCONTRACTOR, MORLEYINATIONAL SCHOOL BUS COMPANY,
INC.
Motion carried on a roll call vote, five ayes.
Regular Council Meeting
June 21, 1993
Page 8
ITEM 6-N DEVELOPMENT CONTRACT BOND REDUCTIONS
MOTION was made by Councilmember Tierney, seconded by Councilmember
Helliwell, to adopt RESOLUTION NO. 93-336 REDUCING
DEVELOPMENT BOND, BRIDLEWOOD FARM 2ND ADDITION (92037)
Motion carried on a roll call vote, five ayes.
MOTION was made by Councilmember Tierney, seconded by Councilmember
Helliwell, to adopt RESOLUTION NO. 93-337 REDUCING
DEVELOPMENT BOND, FORSTER PRESERVE ADDITION (92090)
Motion carried on a roll call vote, five ayes.
MOTION was made by Councilmember Tierney, seconded by Councilmember
Helliwell, to adopt RESOLUTION NO. 93-338 REDUCING
DEVELOPMENT BOND, CURTIS LAKE ADDITION (90105)
Motion carried on a roll call vote, five ayes
MOTION was made by Councilmember Tierney, seconded by Councilmember
Helliwell, to adopt RESOLUTION NO. 93-339 REDUCING
DEVELOPMENT BOND, CURTIS LAKE 2ND ADDITION (91101)
Motion carried on a roll call vote, five ayes.
MOTION was made by Councilmember Tierney, seconded by Councilmember
Helliwell, to adopt RESOLUTION NO. 93-340 REDUCING
DEVELOPMENT BOND, HARBOR PLACE ADDITION (87124)
Motion carried on a roll call vote, five ayes.
MOTION was made by Councilmember Tierney, seconded by Councilmember
Helliwell, to adopt RESOLUTION NO. 93-341 REDUCING
DEVELOPMENT BOND, BOULDER RIDGE 2ND ADDITION (91010)
Motion carried on a roll call vote, five ayes.
Regular Council Meeting
June 21, 1993
Page 9
ITEM 6-0 REDUCTION OF SITE IMPROVEMENT PERFORMANCE
AGREEMENT (90011)
MOTION was made by Councilmember Tierney, seconded by Councilmember
Helliwell, to adopt RESOLUTION NO. 93-342 AUTHORIZING
REDUCTION OF SITE PERFORMANCE GUARANTEE FOR 918
PLYMOUTH PARTNERS H FOR PROPERTY LOCATED AT
ROCKFORD ROAD AND HIGHWAY 169 (90011)
Motion carried on a roll call vote, five ayes.
ITEM 6-P APPLICATION OF WEST MEDICINE LAKE COMMUNITY CLUB
TO CONDUCT BINGO
MOTION was made by Councilmember Tierney, seconded by Councilmember
Helliwell, to adopt RESOLUTION NO. 93-343 FINDING NO OBJECTION
TO APPLICATION FOR AUTHORIZATION TO CONDUCT EXCLUDED
BINGO FOR WEST MEDICINE LAKE COMMUNITY CLUB
Motion carried on a roll call vote, five ayes.
ITEM 6-0 COMPREHENSIVE HOUSING AFFORDABILITY STRATEGY
CHAS) - SELECTION OF CONSULTANTS
MOTION was made by Councilmember Tierney, seconded by Councilmember
Helliwell, to adopt RESOLUTION NO. 93-344 APPROVING ENTERING
INTO A CONTRACT WITH THIBAULT ASSOCIATES TO PREPARE
THE CITY OF PLYMOUTH'S PORTION OF THE 1994-98
COMPREHENSIVE HOUSING AFFORDABILITY STRATEGY (CHAS)
AND PERFORMANCE REPORT
Motion carried on a roll call vote, five ayes.
Regular Council Meeting
June 21, 1993
Page 10
ITEM 6-R SET PUBLIC HEARING ON ISSUANCE OF BONDS FOR
PLYMOUTH SENIOR HOUSING PROJECT
MOTION was made by Councilmember Tierney, seconded by Councilmember
Helliwell, to adopt RESOLUTION NO. 93-345 ESTABLISHING THE DATE
FOR A PUBLIC HEARING TO AUTHORIZE THE ISSUANCE OF UP TO
6,700,000 ADVOCATE PRINCIPLE AMOUNT OF HOUSING
DEVELOPMENT BONDS TO BE ISSUED BY THE PLYMOUTH
HOUSING & REDEVELOPMENT AUTHORITY AND TO APPROVE
THE PLEDGE OF A GENERAL OBLIGATION OF THE CITY OF
PLYMOUTH TO THE PAYMENT OF PRINCIPLE OF AN INTEREST ON
THE BONDS
Motion carried on a roll call vote, five ayes.
ITEM 7-A APPLICATION OF VICORP RESTAURANTS FOR WINE AND ON -
SALE 3.2 LIQUOR LICENSE
Clerk Rauenhorst presented the staff report on the application of Vicorp
Restaurants, inc., d/b/a Bakers Square, 4100 Vinewood Lane for wine and on -sale
3.2 liquor license.
Mayor Bergman opened the public hearing on the liquor license application at
7:30 p.m. No one appeared and the hearing was closed.
MOTION was made by Councilmember Helliwell, seconded by Councilmember
Vasiliou, to adopt RESOLUTION NO. 93-329 APPROVING ON -SALE 3.2
LIQUOR LICENSE AND WINE LICENSE FOR VICORP
RESTAURANTS, INC.
Motion carried on a roll call vote, five ayes.
ITEM 7-B PUBLIC IMPROVEMENT HEARING - FERNBROOK LANE
TRUNK WATERMAIN, PROJECT 311
Public Works Director Moore introduced the four public improvement hearings to
be held. He stated assessment hearings will be held later. Notices for the public
improvement hearings were published in the Plymouth Sailor and written notice
was mailed to each property owner in the improvement areas. He described the
procedure to be used for the hearings.
City Engineer Faulkner described the proposed Fernbrook Lane trunk watermain
improvements, Project No. 311. The proposed project involves construction of a
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June 21, 1993
Page 11
16" trunk watermain adjacent to I-494, approximately 350 north of County Road 6
and adjacent to Fernbrook Lane, from County Road 6 south to the Luce Line trail.
The extension of the watermain north of County Road 6 will serve Outlot B of the
Wagner Spray Tech Addition located in the northeast quadrant of County Road 6
and Fernbrook Lane. No additional right-of-way acquisition was necessary for this
project. The estimated total project cost is $156,304, with $10,096.50 proposed
to be assessed.
Mayor Bergman opened the public hearing on Project No. 311, Fernbrook Lane
trunk watermain improvements at 7:35 p.m. No one appeared, and the hearing
was closed.
Motion was made by Councilmember Vasiliou, seconded by Councilmember
Edson, to adopt RESOLUTION NO. 93-346 ORDER IMPROVEMENT AND
PREPARATION OF PLANS AND SPECIFICATIONS, FERNBROOK
LANE TRUNK WATERMAIN, CITY PROJECT NO. 311
Motion carried on a roll call vote, five ayes.
ITEM 7-B-2 26TH AVENUE STREET IMPROVEMENTS, PROJECT 601
City Engineer Faulkner described the proposed 26th Avenue street and trail
improvements, Project No. 601. The proposed project involves construction of a
36 -foot wide nine -ton bituminous street with concrete curb and gutter, storm
sewer, and a 10 -foot wide bituminous trail on 26th Avenue from Highway 169 to
Medicine Ridge Road. The estimated total project cost is $439,500, with
201,506.80 proposed to be assessed.
Engineer Faulkner stated that East Medicine Lake Boulevard/26th Avenue, Project
No. 601, was originally designated as part of the 1986 Capital Improvement
Program. The project was proposed to improve East Medicine Lake Boulevard
from 36th Avenue to East Medicine Ridge Road and 26th Avenue from East
Medicine Ridge Road to Highway 169. The scope of the project in 1986 included
the need for a Hennepin Parks regional trail along the East Medicine Lake
Boulevard alignment, adjacent to the proposed improvement. Hennepin Parks has
yet to complete the acquisition of the properties necessary to construct the trail.
The Assessment Committee, in 1986, considered the preliminary engineering
report and recommended that this project be delayed until the properties for the
trail were purchased so that the street improvements and trail improvements could
be constructed at the same time. He stated the City staff feels that the 26th
Avenue portion of the project needs to be constructed now. Engineer Faulkner
showed slides of the area and noted the lack of curb and gutter, narrow shoulders,
and ditches that cannot adequately handle storm water. In addition, the City Trail
Plan shows the need for an off-street trail along 26th Avenue. Staff is also
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June 21, 1993
Page 12
concerned that additional roadway maintenance will be required if the project is
not reconstructed.
Shawn D. Gustafson, and Dan Edgerton, with Bonestroo Rosene Anderlik &
Associates, the consulting engineers for the project, described the proposed
improvements. Mr. Gustafson stated that the current 22 -foot wide street would be
expanded to 36 feet. He described the proposed storm sewer, trail; and retaining
wall improvements. The trail is proposed for construction on the north side of the
road as the topography does not show an easy alternative for the trail. A modular
retaining wall is proposed abutting the trail to lessen the impact on adjacent
properties on the north side. If the trail were constructed on the south side of the
roadway, it would have a greater impact on the abutting properties and a fence
would likely be required. Mr. Gustafson stated that this is a state aid street and
certain construction requirements must be met in order to be eligible for MSA
reimbursement. He stated that two options for construction of the intersection of
26th Avenue and Medicine Ridge Road would likely meet the requirements for
MSA reimbursement. The first option is a modification of the existing alignment
with improved turning movements. The intersection would be controlled with
four-way stop signs and includes an unrestricted right turn movement for
wetbound to northbound traffic. The second option would not change the existing
alignment and the intersection would be controlled with four-way stop signs.
Mr. Gustafson stated that the 10 -foot wide bituminous trail constructed along the
north side of 26th Avenue would be located immediately behind the curb. The
existing power poles along the north side of 26th Avenue would be relocated to
two feet behind the curb within the bituminous trail pavement.
Councilmember Helliwell noted that in the past the Council has approved a
reconstruction width of 28 feet. She asked if that option was considered.
Public Works Director Moore stated this project is not part of the reconstruction
program. The Council has approved reduced widths on reconstructed residential
streets, however, this is a collector street. It also must be built to a minimum 36
foot width in order to meet the minimum standards for MSA reimbursement. He
stated the only way to reduce the width would be to prohibit parking on both sides
of the street in order to meet state aid standards.
Councilmember Helliwell asked how staff would propose to assess residents for
the wider street.
Director Moore stated that under city policy, residents would be assessed for a
standard residential street (7 -ton, 36 foot wide). This street would be a 9 -ton
street and the difference would be paid through state aid funds. The curb and
gutter costs would also be assessed. The City Council would determine the
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Page 13
assessments at a future assessment hearing. He stated that about 50% of the
project cost is estimated to be assessed and the remainder would be paid through
state aid funds. These properties have never been assessed for street construction
as the street was originally constructed as a county road.
Councilmember Vasiliou asked what criteria is used to select streets for
reconstruction.
Director Moore stated this is not proposed as part of the street reconstruction
program. It is proposed as a separate project because the properties have never
been assessed for street improvements. Properties that have paid for roadway
improvements would be assessed under the street reconstruction program.
Councilmember Vasiliou stated that residents should not be informed by staff that
they will be assessed for one improvement only. She cited examples of other
improvement projects where properties have been assessed for more than one
street. She asked if the Council could assess this proposed project on a 70/30
formula, similar to a street reconstruction program project.
Director Moore stated the Council could make that decision at the assessment
hearing. At this hearing the City Council should determine whether to move
forward with the project.
Councilmember Helliwell stated she is uncomfortable moving ahead with the
project when the assessment formulas have not been determined.
Mayor Bergman stated the Council could table this issue in order to do further
research on the assessment options.
Councilmember Helliwell stated the option of building the street to city standards,
rather than state aid standards, could also be considered.
Director Moore stated that both standards require a similar depth. The width is
the criteria that would change.
Mayor Bergman opened a public improvement hearing on 26th Avenue street
improvements, Project 601, at 8:07 p.m.
Richard Finn, 9930 26th Avenue North, represented a neighborhood group
concerned about the proposed assessments for the project. He stated that in
addition to the assessment cost, residents are concerned with retention of trees on
the north side of the street and the proposed street widening. They are concerned
that the traffic volume and speed will increase if the street is widened. They do not
disagree that the street is in need of repair. The neighborhood also does not feel
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Page 14
the trail is necessary, particularly since Hennepin County has not determined that it
will connect to the future Hennepin County trail. He asked if the grade of the road
will be dropped from east to west to improve drainage.
Director Moore stated that the drainage issues would be addressed in the detailed
design stage.
Engineer Gustafson explained the preliminary design grade proposed for the
project.
Mr. Finn invited the Councilmembers to visit the area. He stated the residents
would like the Council to consider the option of not changing the existing
alignment so as to have the least impact on the properties. They would like the
width of the roadway reduced further if possible. He stated the neighbors feel that
the street width need not be the same as Medicine Lake Extension on the other
side of Highway 169. He suggested the speed limit be reduced to 25 mph and that
a sign be erected to indicate there is no access to Medicine Lake.
Mr. Finn stated that the Council should protect the trees and that property values
should be maintained or increased as a result of the project. He stated that some
of the lot sizes indicated on the proposed assessments are not accurate, and
requested further time to study this issue.
Mayor Bergman stated there appear to be a number of issues that the Council must
address before ordering the project. He suggested that a meeting of Council, staff,
and the neighborhood be held at the site to discuss these issues.
Duane Sather, 9800 26th Avenue North, stated he is opposed to the cost of the
project and the impact on the residences. He noted the number of vehicles using
the roadway and stated that it would become an alternative commuting route to
Highway 169.
Ruth Lueck, 9710 26th Avenue North, expressed concern about the effect of the
project on property values. She requested that each resident be notified of the
meeting that will be held in the area with the Councilmembers.
Bill Thompson, 9640 26th Avenue North, stated that his assessment is proposed to
be $16,700. He questioned whether the City will have increased maintenance
costs if the project is not constructed at this time. He had spoken with the city
street supervisor who indicated that no major repair work has been done on this
road in the last five years.
Mayor Bergman closed the public hearing at 8:25 p.m.
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June 21, 1993
Page 15
MOTION was made by Mayor Bergman, seconded by Councilmember Helliwell,
to table the 26th Avenue street and trail improvements, Project No. 601, and to
direct staff to establish a meeting with the Council, staff, and neighborhood at the
site to discuss issues raised during the public hearing.
Motion carried on a roll call vote, five ayes.
ITEM 7-B-3 & 4 STREET AND UTILITY IMPROVEMENTS - DUNKIRK
LANE, PROJECT 308 AND NEW COUNTY ROAD 9, PROJECT 310
City Engineer Faulkner described the proposed improvements to Dunkirk Lane,
Project No. 308. The project consists of the reconstruction of Dunkirk Lane from
proposed County Road 9 to Old Rockford Road to a 44-40 foot wide bituminous
street with concrete curb and gutter, storm sewer, sanitary sewer, and trunk
watermain, along with an 8 -foot wide bituminous trail on the east side of the
proposed alignment. He stated that the new County Road 9, Project No. 310,
consists of the construction of future County Road 9 from Highway 55 to
Vicksburg Lane. The construction will consist of a 52 -foot wide to a 74 -foot wide
section of street with concrete curb and gutter, concrete medians with turn lanes,
storm sewer, a stubbed portion of sanitary sewer for future connection, and trunk
watermain, along with an 8 -foot wide bituminous trail along the south side of the
alignment. He stated that the estimated total cost of the projects is $3,192,070.
Mayor Bergman opened the public improvement hearing on Dunkirk Lane, Project
No. 308, and new County Road 9, Project No. 310, at 8;30 p.m.
Dave Sellergren and Bill Pritchard represented Orrin Thompson Homes. Mr.
Sellergren stated he is opposed to the proposed method of assessment for the
project and does not believe that the two projects should be assessed together.
Public Works Director Moore stated there is currently no formal proposal for the
assessment method for the projects.
Bill Ringgenberg, 1607 Black Oaks Place, represented the church property. He
stated that the church will be donating .7 acres for the Dunkirk Lane project and
1.8 acres for the County Road 9 project. They believe this is a generous donation
and it should be considered in the assessment formula. He stated that if the project
is assessed on a front footage basis, rather than per lot, the church will be faced
with very high assessments. He requested that the Council consider assessing the
project on a per lot basis and that the donation of land be considered a credit in the
amount of $135,000.
Councilmember Helliwell asked if the City policy for assessing corner lots would
apply in this case.
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June 21, 1993
Page 16
Director Moore stated the policy would not apply for the church property; only for
residential parcels.
Councilmember Vasiliou stated the City Council could consider amending the
policy.
Rick Sathre, Sathre Bergquist, Inc., represented Sugar Hills Development. He
introduced Attorney Bruce Malkerson. Mr. Sathre stated that Sugar Hills
Development supports moving ahead with the project, however, they have
questions and concerns about the proposed assessment method.
Mr. Sellergren stated that he also supports the project moving ahead. He
expressed concerns about the proposed assessment methods and noted that the
assessments could cause a large impact on certain properties. He requested that
the Council consider not only the two assessment options previously discussed, but
consider some creative assessment options for this unique project.
Jerry Theis, 16800 Highway 55, stated that his property will not benefit from the
projects. His property has recently been assessed for other projects and requested
that the Council keep this in mind.
Fred Lips, 14405 38th Avenue North, questioned the financing of the project.
Since this is a County Road, he asked why the County was not paying the total
project costs.
Public Works Director Moore stated the City recognizes the need for these
roadways, however, the County has not included the projects in their Five -Year
Capital Improvement Program. He stated that County Road 6 and County
Road 10 were examples of County projects where City contributions in the form of
special assessments and TIF funds were made. He stated that no general fund tax
dollars are proposed to be used for these projects.
Mr. Lips expressed concern of upgrading County Road 9 without making
improvements to the Fernbrook Lane intersection.
Bill Pritchard, Orrin Thompson Homes, supported the project. He favors a front
footage basis for the assessment formula.
Mayor Bergman closed public hearing at 8:51 p.m.
Councilmember Tierney stated the church property is a unique situation because it
is wrapped with roadway on both sides. She stated that neither assessment method
Regular Council Meeting
June 21, 1993
Page 17
seems fair for some properties. She stated that she would prefer to have a clear
idea of the assessment method before ordering the project.
Director Moore stated that the roadways are needed for development in the area.
He suggested that the City Council conduct the assessment hearings prior to
awarding the contract for construction of these projects.
Councilmember Vasiliou suggested that staff develop assessment scenarios to
show the impact on each parcel.
Mayor Bergman invited property owners to submit proposals for assessments.
The Council scheduled a study session for 4 p.m, on July 12 to discuss this issue.
MOTION was made by Councilmember Vasiliou, seconded by Mayor Bergman, to
adopt RESOLUTION NO. 93-347 ORDERING UVIPROVEMENT AND
PREPARATION OF PLANS AND SPECIFICATIONS, DUNKIRK LANE
STREET AND UTILITY UVIPROVEMENTS, CITY PROJECT NO. 308
Motion carried on a roll call vote, five ayes.
MOTION was made by Councilmember Vasiliou, seconded by Mayor Bergman, to
adopt RESOLUTION NO. 93-348 ORDERING UVIPROVEMENT AND
PREPARATION OF PLANS AND SPECIFICATIONS, NEW COUNTY
ROAD 9 AND UTILITY IMPROVEMENTS, CITY PROJECT NO. 310
Motion carried on a roll call vote, five ayes.
The Council clarified that no decision has been made on an assessment formula to
be used for the projects.
Councilmember Helliwell left the meeting at 9:00 p.m.
ITEM 8-A SUGAR HILLS DEVELOPMENT AGREEMENT - REQUEST FOR
CHANGE
Public Works Director Moore stated that the developer for the Sugar Hills plat has
requested they be allowed to plat and develop additional lots within the
development before the city awards a contract for the construction of new County
Road 9. He stated there are only a few lots which are proposed in the 2nd
Addition which directly abut new County Road 9. He showed a drawing
indicating that the proposed 2nd Addition has five lots which would receive access
from a short cul-de-sac street. Three of the five lots have frontage along new
County Road 9. The other two lots would have access to the cul-de-sac, but he
Regular Council Meeting
June 21, 1993
Page 18
believes it would be better not to construct the cul-de-sac until all of the lots are
developed.
Director Moore recommended that an assessment method for the project could be
determined in July with an August assessment hearing. If this recommendation on
a method to determine the proposed assessments is approved, he fixrther
recommended that the developer be allowed to submit a final plat for the proposed
2nd Addition deleting the five cul-de-sac lots for staff review. If there are no
changes from the preliminary plat, this final plat would not require a
recommendation of the Planning Commission. If the developer is proposing
changes, it would need to go to the Planning Commission. He recommended that
the plat not be considered by the Council until after the assessment hearing and
that the development contract with the plat include provisions for the special
assessments. He stated that if the Council is inclined to modify the existing
development contract as requested by the developer, the language would have to
be agreeable to both parties.
Rick Sathre, Sathre Bergquist, Inc., represented Sugar Hills Development. Mr.
Sathre responded to a number of questions asked by the Council at the previous
meeting. He stated that ultimate home buyers could be aware of the location of
future County Road 9 through language in the purchase agreement. He stated that
by signing a purchase agreement, buyers would agree that they would not protest
the location of the roadways. The elevation of the roadway will be available when
the plans and specifications are completed. Mr. Sathre showed the relationship of
County Road 9 to the proposed 1st and 2nd Additions. He stated that access for
the 2nd Addition would come from Vicksburg Lane. He stated that the developer
would be willing to stipulate that there would not be building permits issued on
three of the cul-de-sac lots abutting County Road 9 until the grading is established
or some other factor is met. He requested that the other two cul-de-sac lots be
allowed to be developed. He stated that the construction season is short and the
developer has held the land for some time and needs to move forward for business
reasons.
He requested that item 14.9 of the development contract be deleted in order to
accomplish this.
Director Moore stated that the development contract currently states that no
application can be submitted for replatting of any of the outlots into building sites
until after a contract has been awarded for the construction of County Road 9. He
suggested that the Council could modify the contract to provide that the developer
can submit a final plat for the next addition, but that the proposed assessments
have to be in the development contract when that final plat is presented to the City
Council.
Regular Council Meeting
June 21, 1993
Page 19
MOTION was made by Mayor Bergman, seconded by Councilmember Edson, to
authorize amendment of item 14.9 of the Sugar Hills Development Agreement to
provide that the developer may submit a final plat application to staff for the
Outlots with the exception of the three lots abutting County Road 9, and further,
that the Council will not consider the final plat application until the financing of
County Road 9 is established. The City Attorney was directed to review the
language to ensure that the City rights are protected with respect to assessments
for the project.
Bruce Malkerson asked for clarification that with the proposed changes the
developer could submit a plat application. He suggested that item 14.9 of the
Sugar Hills Development Agreement be deleted and that the assessment issue be
addressed by the Council at a later date.
Public Works Director Moore recommended that the Council not delete item 14.9
because this agreement for the 1 st Addition covers all of the properties in the
Sugar Hills Development.
Councilmember Vasiliou expressed concern that the Council may be setting a
precedent with this request and requested that staff provide a copy of the minutes
and staff report to the petitioner when they are completed to ensure that all parties
are in agreement.
Councilmembers discussed the history of the County Road 9 project and
discussions held at the Planning Commission.
Councilmember Tierney stated that property owners may be paying for something
that they don't need. Property owners abutting the proposed improvements may
be asked to pay assessments for a project that the Metropolitan Council
determined the City needs.
Councilmember Vasiliou stated the County Road 9 project is an area -wide issue
and its construction will benefit commuters more than the abutting properties.
There is an area -wide benefit, however, the assessment burden is largely on the
developers and future property owners. She stated the burden of regional
transportation should not be placed on the neighborhoods. The cities, county
commissioners, and state representatives should be working on this issue.
Councilmember Tierney stated that several years ago the Planning Commission
suggested not constructing New County Road 9; however, the Met Council would
not support that proposal.
Mayor Bergman asked staff if there are similar projects in the City.
Regular Council Meeting
June 21, 1993
Page 20
Director Moore stated the County Road 9 project is very similar to Northwest
Boulevard and Schmidt Lake Road.
Councilmember Edson asked how those projects were paid.
Director Moore stated those projects were assessed under the same assessment
policy that generated the overall estimated assessment amount for the County
Road 9 project. This is on a front footage basis.
Councilmember Tierney asked if the County Road 9 project must be completed in
order for the Council to allow development in the area.
Director Moore stated there is no requirement that the road has to be in place
before the Council would allow development to proceed, however, a situation
similar to Northwest Boulevard could result where homes were in place prior to
construction of the roadway. Even though the right-of-way was in place,
homeowners claimed they were unaware that the roadway was going in.
Director Moore stated that if the Council chose to eliminate County Road 9, it
would require an amendment to the transportation portion of the City's
Comprehensive Plan. He stated that as long as the roadway is proposed in the
City's Comprehensive Plan and right-of-way is provided for it, the City is not
required by the Metropolitan Council to actually build it.
Motion carried on a roll call vote, four ayes.
ITEM 8-A-1 MULTIFAMILY HOUSING BONDS -HARBOR APARTMENTS
MOTION was made by Mayor Bergman, seconded by Councilmember Tierney, to
adopt RESOLUTION NO. 93-394 ESTABLISHING THE DATE FOR A
PUBLIC HEARING ON A PROPOSED MULTI -FAMILY HOUSING
PROGRAM AND THE ISSUANCE OF MULTI -FAMILY HOUSING
REVENUE BONDS THEREFOR FOR THE ACQUISITION AND
REHABILITATION OF A MULTI -FAMILY HOUSING FACILITY; AND
CERTAIN OTHER MATTERS IN CONNECTION THEREWITH
Councilmember Vasiliou asked staff to explain the preliminary information
Councilmembers had received with respect to handling of the bond sale for this
project.
Manager Johnson stated that the applicant had originally proposed that the bond
sale would be handled by his wife's law firm, however, the applicant has been
notified that the City intends to use a regular bond counsel on this project.
Regular Council Meeting
June 21, 1993
Page 21
Motion carried on a roll call vote, four ayes.
ITEM 8-B APPEAL OF BOARD OF ZONING RULING BY SCOTT AND AMY
JOHNSON (05-93)
Acting Community Development Director Ryan stated that the Board of Zoning
Adjustments and Appeals heard a request by Scott and Amy Johnson to allow a
10.6 foot sideyard setback versus the fifteen foot required side yard setback in
order to construct an attached third car garage stall addition onto the side of their
home. The Board did not support the request for approval of a 10.6 foot setback
because they found the size of the proposed addition too large and felt the
petitioner could construct a third garage stall with a lesser degree of variance or
without the need for any variance at all. The petitioner subsequently requested a
revised proposal which would reduce the width of the garage by 3 feet in order to
allow a 12.6 foot sideyard setback versus the 15 foot ordinance standard. This
was denied on a vote of 3-2. He introduced Chuck Almer, Chairperson, and Fred
Lips, Commissioner, of the Board of Zoning.
Councilmember Tierney asked Acting Director Ryan to explain the Board of
Zoning's determination that the proposed addition would be too large.
Acting Director Ryan stated the Board of Zoning felt that the proposed addition
was too wide. The garage would be a width of 36.5 feet, compared to a standard
30 to 32 foot width for a standard three car garage. He stated the existing two car
garage is 22 feet wide.
Scott and Amy Johnson requested that the Council approve their appeal of the
Board of Zoning's ruling with respect to the variance. Ms. Johnson explained that
the Board was concerned that the large space could be used for commercial
purposes. She stated that to her knowledge, under the City Zoning Ordinances,
this would not be allowable. She provided examples of similar variances granted in
the City. She stated their homeowner association supports the request.
Mayor Bergman suggested setting back the third stall in order to reduce the visual
size of the garage addition.
Mr. Johnson stated they did consider this option, however, it would require
removal of trees and would block a portion of the view from their screen porch.
Ms. Johnson stated the third stall would create enough additional space for storage
so that outside storage would not be necessary. Ms. Johnson stated they also
considered construction of an accessory building for storage, however, this is
prohibited by covenants on the property.
Regular Council Meeting
June 21, 1993
Page 22
Councilmember Vasiliou stated that these covenants on the property may create a
hardship in this case. The property owners do not have other options available for
storage and this information was not known at the Board of Zoning meeting. She
feels this request is reasonable and there are situations where neighbors are more
concerned about outside storage than with the size of a structure used for storage.
MOTION was made by Councilmember Vasiliou, seconded by Councilmember
Tierney, to adopt RESOLUTION 93-350 APPROVING APPEAL OF BOARD
OF ZONING, ADJUSTMENTS, AND APPEALS RULING BY SCOTT
AND AMY JOHNSON, 330 MERRIMAC LANE (06-02-93), APPROVING
THE JOHNSON'S ORIGINAL REQUEST TO ALLOW A 10.6 FOOT
SIDEYARD SETBACK VERSUS THE REQUH2ED 15 FOOT SETBACK.
Councilmember Tierney feels the request does not encroach on the health and
welfare of the neighbors and will benefit the neighborhood. She noted that this
request also has the support of the neighbors.
Mr. Johnson introduced two of his neighbors who both supported the request.
Motion carried on a roll call vote, four ayes.
ITEM 8-C METROPOLITAN LIFE. AMENDMENT TO RPUD PREL.
PLAN/CUP TO INCREASE OFFSTREET PARKING (91071)
Associate Planner Kehe presented the staff report on the request of Metropolitan
Life for amendment to a residential planned unit development preliminary
plan/conditional use permit to increase offstreet parking by 99 spaces and a
variance to exceed 30 percent impervious coverage in the Shoreland Overland
Management District located at 15700 Rockford Road (Vicksburg Village
Apartments). On October 21, 1991, the City Council denied a request to amend
the PUD Plan for two additional parking lots with a total of 101 additional spaces
at this site. The Council directed the petitioner to include the neighborhood in the
redesign of the project.
On May 19, 1993, the Planning Commission recommended approval of the current
proposal. They also recommended approval of an amendment to the Landscaping
Plan to reduce the number of plantings adjacent to the proposed parking lot.
Planner Keho stated that during the public hearing process, abutting property
owners raised issues concerning lighting in the parking lot, views of the parking
lot, and the increased land coverage adjacent to Plymouth Creek. Discussion at
the hearing also included the concept of placing a covenant on the property that
would prevent current or future property owners from requesting any future
parking lot expansion on the site. The City Attorney's office has reviewed this
Regular Council Meeting
June 21, 1993
Page 23
concept and their view is that there is no covenant that could provide complete
guarantee against a request for fixture parking expansion.
Planner Keho stated the City required 1.5 parking spaces per unit when this
structure was built. The number of parking spaces per unit has been revised to 2.5
since that time.
Richard Morris, 6600 France Avenue South, stated there have been parking
problems at Vicksburg Village Apartments. He stated he has met many times with
representatives of the Plymouth Creek homeowners association, and agreement
has been reached regarding the parking lot, berming, and protection from lighting.
Mr. Morris stated there would be no restrictive covenant against the property
relating to future expansion of parking, but Metropolitan Life would agree not to
request additional parking until an 18 month intense parking management
procedure was attempted. This could include restricting the number of vehicle
permits to the number of parking spaces available, less a reasonable number of
guest spaces, and the Plymouth Creek homeowner association would be notified of
the results of this procedure.
Mayor Bergman suggested that all recreational vehicles, such as boats and RVs,
should be banned from parking in order to have adequate vehicle parking.
Mr. Morris stated they would implement a ban on recreational vehicles if the 18
month program is implemented. In response to a question by Councilmember
Vasiliou, Mr. Morris stated he has no knowledge that the Vicksburg Village
Apartment property is for sale.
Councilmember Vasiliou stated she had phoned Vicksburg Village to inquire about
renting an apartment and the available parking. She was informed that two
parking spaces would be provided, and an additional third space for a boat would
be no problem if the City Council approved the parking expansion request. She
stated no mention was made of the parking problem and she previously received
similar information. She will not support this request.
Mr. Morris stated he does not condone what information was provided by the
management company; however, there is a real need for additional parking on the
site.
Councilmember Vasiliou stated last year residents of the apartments notified the
Council that apartment guests had to leave their vehicles at CUB Foods to visit the
apartments. She stated there continue to be serious parking problems and still no
parking management plan has been implemented.
Regular Council Meeting
June 21, 1993
Page 24
Pat Hallisey, Plymouth Creek homeowners association, stated the abutting
neighbors have met with the petitioner on the revised plan. Residents have
suggested limiting the number of vehicles, and assigning spaces or using stickers
for residents and visitors. He stated the residents have agreed to the concept of
this parking proposal, but they are concerned that a future owner or fixture Council
may propose and approve additional parking expansion on the site. Residents
would like assurances that a future request will not be made.
Mayor Bergman noted that the petitioner is currently requesting a variance to
exceed the percent of impervious surface. Any further request for parking would
require additional variance.
MOTION was made by Councilmember Edson, seconded by Councilmember
Tierney, to defer this item until the petitioner provides a proposed written parking
management plan.
Councilmember Edson stated that before the Council considers approving the
request for additional parking, the management company should commit to a
parking management plan.
Mayor Bergman stated he would support a plan that specifically prohibits boats
and other recreational vehicles.
Councilmember Vasiliou stated there may be problems with existing leases in
banning recreational vehicles; however, the management company must be willing
to make an attempt at a sticker, assigned parking, or ID card parking management
system.
Motion carried on a roll call vote, four ayes.
8-D FREEMAN'S INC. LAND USE GUIDE PLAN AMENDMENT (93042)
Associate Planner Keho presented the staff report on the request of Freeman's Inc.,
for Land Use Guide Plan Amendment to reguide 19 acres from CL (Limited
Business) to LA -4 (High Density Residential) located southeast of Nathan Lane
and Highway 55, west of Highway 169. The Planning Commission recommended
approval of the request. The adjacent property owner raised concerns over the
change in setback requirements on his property as the result of the reguiding.
Currently, a 25 foot rear yard setback is required between the two B-1 zoned
properties. If the Freeman property is reguided and ultimately rezoned to R-4,
then a 75 foot rear yard setback would be required on the property north of this
site. The resolution includes a provision that would bind all current and future
property owners of the Freeman property to agree to a potential variance request
for a 25 foot setback versus the 75 foot setback on the property to the north. The
Regular Council Meeting
June 21, 1993
Page 25
City Attorney's office indicates that it would not be appropriate to include this
condition as part of the reguiding resolution, but it could be required as part of a
development agreement.
MOTION was made by Mayor Bergman, seconded by Councilmember Vasiliou, to
adopt RESOLUTION 93-351 APPROVING LAND USE GUIDE PLAN
AMENDMENT FOR FREEMAN'S, INC. LOCATED SOUTHEAST OF
NATHAN LANE AND HIGHWAY 55, WEST OF HIGHWAY 169 (93042).
Motion carried on a roll call vote, four ayes.
Staff was directed to include the setback recommendation of the Planning
Commission in the development agreement.
ITEM 8-F COUNTY ROAD 10 CONSTRUCTION UPDATE
Councilmember Vasiliou stated she was contacted by business owners in the Maple
Grove Mall, who live in Plymouth, regarding the problems associated with the
County Road 10 construction and very constrained access.
Public Safety Director Gerdes stated traffic sergeants have reviewed the area
between I-494 and Hemlock Lane for traffic control issues. Discussions were also
held with the Maple Grove Police Department who unsuccessfully attempted to
improve traffic through the use of officers for traffic control. The primary delay
appears to be created with regard to traffic entering 1-494 from Bass Lake Road.
The traffic backs up through the intersections at Sycamore Lane, Northwest Blvd.,
and Bass Lake Road. He stated the police could supply traffic control activities at
the two Plymouth intersections; however, the effectiveness would be very limited.
There does not appear to be, based on the current road surface available, any way
to more effectively move traffic through the area because the primary back-ups are
caused on 1-494 and there is no place to stack alternative traffic.
Public Works Director Moore stated the County Road 10 project is a very difficult
reconstruction project because of all the utility relocations and numerous areas of
unsuitable subsoil materials below the existing roadway. Progress on the road
moves very slowly because it has to be done a small segment at a time while
leaving the road open to traffic. The project has maintained one lane of traffic in
each direction, but because of the constraints at the intersections, it has not been
possible to provide separate turn lanes. Although temporary traffic signals have
been installed at major intersections, they do not adjust with traffic as a permanent
signal system would. Traffic is further compounded during peak hours because of
the congestion on I-494. Traffic cannot get on or off I-494 and therefore it stacks
along County Road 10. Since there is only one lane of traffic in each direction,
this stacking has effects along the entire County Road 10 corridor in this area.
Regular Council Meeting
June 21, 1993
Page 26
With normal weather, all major roadway work will be completed this construction
season.
Mayor Bergman stated he does think it is practical to use police officers for traffic
control at these intersections, particularly since the Public Safety Director has
indicated it would be relatively ineffective. He asked if the construction contract
contains a penalty provision for late completion.
Director Moore stated state and county construction contracts are typically
working day" contracts so it is difficult to determine the completion date. He was
unaware of the amount of the penalty provision included in the contract.
Mayor Bergman suggested that left turns could be prohibited at certain
intersections during peak hours.
MOTION was made by Councilmember Vasiliou, seconded by Councilmember
Edson, to direct the City Manager to draft a letter to the Hennepin County
Commissioners from the City Council expressing the concerns of the residents and
impact on the businesses, and requesting that the County consider alternatives such
as prohibiting left turns during peak hours. The City of Maple Grove should be
provided a copy of the letter and requested to also notify the County of the
concerns.
Motion carried, four ayes.
ITEM 8-G HEAD START FUNDING REQUEST
Housing Specialist Dale presented the staff report on an early childhood education
update. He recommended that the Council approve the use of $16,500 of Fiscal
Year 1993 CDBG funds to support development of a Head Start facility in
Brooklyn Park. He further recommended that $9,500 be added to the allocation
for the Greater Minneapolis Day Care Association.
Councilmember Tierney stated that staff reported earlier this year that the funding
need was down for the Greater Minneapolis Day Care Association. She asked
why staff was recommending an increase to this program. She also asked why
there were proposed adjustments in the amounts for the various CDBG program
activities.
Manager Johnson stated the Greater Minneapolis Day Care Association made
commitments based on their previous year's funding level.
Councilmember Edson stated the City subsequently reduced the funding amount
for 1993 because it appeared program need was down; however, the need has
Regular Council Meeting
June 21, 1993
Page 27
increased. This would restore funding to the previous level. He stated that the
HRA believes the program administrative fees are too high and the HRA wants to
maximize the amounts going directly to fund the programs, rather than
administration. He stated that this program serves Plymouth children, who will not
be served if the funds are not restored.
MOTION was made by Councilmember Edson, seconded by Mayor Bergman, to
increase the allocation to the Greater Minneapolis Day Care Association by
8,500, and to approve the use of $7,500 CDBG funds to support development of
a Head Start facility in Brooklyn Park.
Councilmember Vasiliou asked what would happen with the balance of the funds
previously allocated to early childhood education.
Councilmember Edson stated the HRA or Council can reallocate those funds
depending on the amount.
Mary Bock, 700 Humboldt Avenue North, requested that the amount for the Head
Start facility not be reduced to $7,500. She stated this is a worthwhile project that
needs to be completed. She described the fund raising efforts and construction
schedule.
Councilmember Tierney stated it was previously reported there were seven
Plymouth children served by the Head Start Program. She stated the City should
show a sign of support for the program in the suburban area, and asked Ms. Bock
what she felt would be a fair share contribution.
Ms. Bock stated she considers $25,000 a fair request. The most recent discussions
considered a $16,500 contribution from Plymouth, and she would not like to see
that reduced further.
Councilmember Vasiliou asked about the City of Golden Valley contribution to the
Head Start facility and the number of children served.
Ms. Bock stated she believed two children from Golden Valley are served through
the program and Golden Valley donated $5,000.
Councilmember Edson stated Head Start is a worthy program, but proximity of the
facility to Plymouth children is his primary concern. He would support greater
funding if the facility were closer and if more Plymouth children were served.
Councilmember Vasiliou noted that users of the Head Start Program previously
asked the City Council to consider services closer to Plymouth.
Regular Council Meeting
June 21, 1993
Page 28
Councilmember Tierney stated she does not believe a $7,500 donation shows a
strong support from Plymouth for the Head Start Program.
SUBSTITUTE MOTION was made by Councilmember Tierney to donate
20,000 to the Head Start facility.
Motion died for lack of a second.
Councilmember Edson stated the Minneapolis Day Care Association has a current
need for the increased funding. The number of children served by the program will
be reduced in 1993 if funding is not restored to its previous level.
SUBSTITUTE MOTION was made by Councilmember Tierney to donate
16,500 to the Head Start facility as Plymouth's fair share based on the number of
Plymouth children participating in the program and as a show of support for the
Head Start Program.
Motion failed for lack of a second.
Motion carried on a roll call vote, three ayes; Tierney nay.
ITEM 8-H PURCHASE OF VEHICLE FOR FIRE DEPARTMENT
Public Safety Director Gerdes presented the staff report on the request to purchase
a 1993 Chevrolet Suburban for fire department operations through a State
contracted dealership for $22,000. He stated the agreement entered into with the
State to provide response capabilities in the event of a radiological emergency at
the Monticello or Prairie Island nuclear facilities, provides funding for fire
department personnel, training, supplies, and equipment. Under the agreement, the
City is obligated to lease or purchase a response vehicle. Purchasing the vehicle
gives the City greater flexibility and is more economical than leasing.
MOTION was made by Councilmember Vasiliou, seconded by Councilmember
Edson, to adopt RESOLUTION 93-353 APPROVING PURCHASE OF
VEHICLE FOR FIRE DEPARTMENT.
Motion carried on a roll call vote, four ayes.
ITEM 8-1 AMENDMENTS TO PERSONNEL POLICY REGARDING ANNUAL
LEAVE PLAN AND SHORT-TERM DISABILITY INSURANCE POLICY
Personnel Coordinator Sobania recommended amendments to the Personnel Policy
to include an annual leave provision and a short term disability insurance provision.
Regular Council Meeting
June 21, 1993
Page 29
She stated these were originally introduced in the clerical, technical, and
professional contract.
MOTION was made by Councilmember Tierney, seconded by Mayor Bergman, to
adopt RESOLUTION 93-354 APPROVING THE AMENDMENTS TO THE
PERSONNEL POLICY ESTABLISHING AN ANNUAL LEAVE PLAN
AND A SHORT TERM DISABILITY INSURANCE POLICY.
Motion carried on a roll call vote, four ayes.
ITEM 84 AMENDMENT TO PERSONNEL POLICY REGARDING LONG-
TERM DISABILITY
City Manager Johnson recommended an amendment to the personnel policy
regarding long-term disability which provides for a change from the 181 st day to
the 91st day for long-term disability coverage. He stated 62 employees in the
clerical, technical, and professional contract are already covered by this provision.
Councilmember Vasiliou stated this increased coverage for employees is not in
keeping with the current tines. She stated there are many people who can't get
insurance coverage.
Mayor Bergman noted the increased cost to the City for this coverage for 32
employees is about $3,200. He stated it is an economical benefit the City can
provide its employees, and will allow employees to protect their income in the
event they are disabled. He considers this a big benefit at little cost to the City,
and he would like to see all employees, including managers, get the same coverage.
Councilmember Edson stated long-term disability is an important benefit, and it is
much less expensive to buy through a group rate than on an individual basis. He
stated comparable sized employers offer benefits such as this and it should be
considered part of the overall compensation package.
Councilmember Vasiliou stated the police officers, sergeants, and maintenance
employees are not eligible for this program because it is not in their current
contract. They are at the highest risk and should be covered.
Coordinator Sobania stated police officers receive injury -on -duty leave which is
not available to other employees.
MOTION was made by Councilmember Tierney, seconded by Mayor Bergman, to
adopt RESOLUTION 93-355 APPROVING THE AMENDMENTS TO THE
PERSONNEL POLICY REGARDING THE ELIMINATION PERIOD FOR
LONG-TERM DISABILITY COVERAGE.
Regular Council Meeting
June 21, 1993
Page 30
Motion carried on a roll call vote, three ayes; Vasiliou nay.
ITEM 8-K ESTABLISHING RATE FOR SHORT-TERM DISABILITY
INSURANCE COVERAGE
MOTION was made by Councilmember Edson, seconded by Mayor Bergman, to
adopt RESOLUTION 93-356 APPROVING THE RATE FOR THE SHORT-
TERM DISABILITY PLAN FOR THE CLERICAL, TECHNICAL, AND
PROFESSIONAL EMPLOYEES AND FOR NON -REPRESENTED
EMPLOYEES.
Motion carried on a roll call vote, four ayes.
ITEM 9-A CAPITAL IMPROVEMENT AND PROJECT STATUS REPORTS
Public Works Director Moore presented the Capital Improvement and Project
Status Reports.
Councilmember Vasiliou requested that staff investigate and report on the Weston
Lane drainage improvements. She noted problems with standing water and debris
in the grate.
MOTION was made by Councilmember Vasiliou, seconded by Mayor Bergman, to
accept the Capital Improvement and Project Status Reports.
Motion carried, four ayes.
ITEM 9-11 APPOINTMENT TO NORTHWEST HENNEPIN HUMAN
SERVICES COUNCIL
Clerk Rauenhorst reported that Steven M. Bernhardt has resigned as the City's
representative to the Northwest Hennepin Services Council Advisory Committee.
She recommended that the Council make an appointment from the other
individuals interviewed for the position or direct staff to solicit additional
applications for the vacancy.
MOTION was made by Councilmember Edson, seconded by Councilmember
Vasiliou, to adopt RESOLUTION 93-357 APPOINTMENT TO
NORTHWEST HENNEPIN HUMAN SERVICES ADVISORY
COMMITTEE. Staff was directed to offer the appointment to applicants in the
following order: 1) Sally Strand; 2) Wanda Cahill; 3) Douglas Ernst.
Motion carried on a roll call vote, four ayes.
Regular Council Meeting
June 21, 1993
Page 31
ITEM 9-C CITY COUNCIL INFORMATION MEMORANDUM
Manager Johnson announced that the Customer Service Committee will be hosting
a City of Plymouth booth at Music in Plymouth on July 7.
Councilmember Tierney questioned the status of the City Manager evaluation and
teambuilding.
Mayor Bergman stated that during the Manager selection process, consultant
Harry Brull offered to assist the Council with a six month evaluation process at no
additional cost to the City.
Staff was directed to contact Mr. Brull regarding the City Manager evaluation
process.
Councilmember Vasiliou referenced information from the Park and Recreation
Advisory Commission (FRAC) regarding increased use of the amphitheater site.
She suggested that park and recreation staff contact surrounding communities for
information on their concert series. Some of these programs are very successful.
Councilmember Edson stated PRAC also discussed vendors in the parks and for
concert series.
The meeting was adjourned at 11:57 p.m.
City Clerk