Loading...
HomeMy WebLinkAboutCity Council Minutes 06-21-1993MINUTES REGULAR COUNCIL MEETING JUNE 219 1993 The regular meeting of the Plymouth City Council was called to order by Mayor Bergman at 7:00 p.m. in the Council Chambers of the City Center, 3400 Plymouth Blvd., on June 21, 1993. PRESENT: Mayor Bergman, Councilmembers Edson, Helliwell, Tierney, and Vasiliou. Councilmember Helliwell left the meeting at 9:00 p.m. ABSENT: None STAFF PRESENT: City Manager Johnson, Assistant City Manager Lueckert, Public Works Director Moore, Acting Community Development Director Ryan, Public Safety Director Gerdes, Finance Director Hahn, City Attorney Meller, and City Clerk Rauenhorst ITEM 4-A FIRE DEPARTMENT AWARD PRESENTATION Fire Chief Rick Kline presented certificates of appreciation to Richard Oakes, Douglas Haugen, and Mark Beiter. He described their efforts in rescuing individuals from a vehicle fire that occurred on June 4, 1993 and thanked them for their assistance. Public Safety Director Gerdes also thanked them for their involvement and introduced the individuals involved in the fire incident. ITEM 4-B PROCLAMATION FOR "NATIONAL NIGHT OUT" Mayor Bergman proclaimed August 3, 1993 as National Night Out and encouraged all residents to participate in this event. Police Officer Karen Forslund invited residents to get involved in their neighborhoods by hosting a national night out event. ITEM 4-C MUSIC IN PLYMOUTH - PLYMOUTH CIVIC LEAGUE Sandi Adolfson, Chairperson of Music in Plymouth, invited residents to attend the 21st Annual Music in Plymouth. The event will be held at 38th Avenue and Plymouth Boulevard on July 7 with a rain date of July 14. Ms. Adolfson thanked the City, businesses, and residents for their contributions to Music in Plymouth. Regular Council Meeting June 21, 1993 Page 2 ITEM 4-D INTRODUCTION OF ASSISTANT CITY MANAGER City Manager Johnson introduced the new Assistant City Manager, Kathy Lueckert. ITEM 5 APPROVE AGENDA Mayor Bergman suggested that item 8-E be deleted from the agenda because the item is not debatable and doesn't pertain to City business. Councilmember Helliwell stated the reason she had requested the item be placed on the agenda was to clarify that she and Councilmember Tierney were out of town on a council meeting date specified by Mayor Bergman in a newspaper article. MOTION was made by Councilmember Edson, seconded by Councilmember Vasiliou, to remove item 8-E from the agenda. Motion carried, five ayes. MOTION was made by Mayor Bergman, seconded by Councilmember Edson, to approve the agenda with the addition of item 8-A-1, Multi -Family Housing Bonds for Harbor Apartments. Motion carried on a roll call vote, five ayes. ITEM 6 CONSENT AGENDA Item 6-J was removed from the Consent Agenda. MOTION was made by Councilmember Tierney, seconded by Councilmember Helliwell, to approve the Consent Agenda as amended. Motion carried on a roll call vote, five ayes. ITEM 6-A APPROVE CITY COUNCIL MINUTES MOTION was made by Councilmember Tierney, seconded by Councilmember Helliwell, to approve the minutes of the May 17, 1993 Forum, May 17, 1993 Regular Council Meeting, and May 28, 1993 Special Closed Meeting. Motion carried on a roll call vote, five ayes. Regular Council Meeting June 21, 1993 Page 3 ITEM 6-B APPROVE DISBURSEMENTS MOTION was made by Councilmember Tierney, seconded by Councilmember Helliwell, to adopt RESOLUTION NO. 93-317 APPROVING DISBURSEMENTS FOR THE PERIOD ENDING JUNE 10, 1993. Motion carried on a roll call, five ayes. ITEM 6-C RENEW 3.2 LIQUOR LICENSES MOTION was made by Councilmember Tierney, seconded by Councilmember Helliwell, to adopted RESOLUTION NO. 93-318 APPROVAL OF ON -SALE AND OFF -SALE 3.2 LIQUOR LICENSES. Motion carried on a roll call vote, five ayes. ITEM 6-D RODD AND JEAN JOHNSON - AMENDED PUD PLAN AND CUP 93040 MOTION was made by Councilmember Tierney, seconded by Councilmember Helliwell, to adopted RESOLUTION NO. 93-319 APPROVING AMENDED RESIDENTIAL PLANNED UNIT DEVELOPMENT PLAN AND CONDITIONAL USE PERMIT FOR RODD AND JEAN JOHNSON LOCATED AT 14835 - 41ST AVENUE NORTH (93040) Motion carried on a roll call vote, five ayes. ITEM 6-E JAMES KMIEC - AMENDED PUD PLAN AND CUP (93043) MOTION was made by Councilmember Tierney, seconded by Councilmember Helliwell, to adopted RESOLUTION NO. 93-320 APPROVING AMENDED RESIDENTIAL PLANNED UNIT DEVELOPMENT PLAN AND CONDITIONAL USE PERMIT FOR MR. AND MRS. JAMES KMIEC LOCATED AT 5605 TEAKWOOD LANE NORTH (93043) Motion carried on a roll call vote, five ayes. Regular Council Meeting June 21, 1993 Page 4 ITEM 6-F DERE RICE - AMENDED PUD PLAN AND CUP (93044) MOTION was made by Councilmember Tierney, seconded by Councilmember Helliwell, to adopted RESOLUTION NO. 93-321 APPROVING AN AMENDED RESIDENTIAL PLANNED UNIT DEVELOPMENT PLAN AND CONDITIONAL USE PERMIT FOR GERI RICE LOCATED AT 6030 CHESHIRE LANE NORTH (93044) Motion carried on a roll call vote, five ayes. ITEM 6-G OPUS CORPORATION - AMENDED PUD PRELIMINARY PLAN/PLAT AND FINAL PLAN/PLAT FOR BASS CREEK BUSINESS PARK 93045 MOTION was made by Councilmember Tierney, seconded by Councilmember Helliwell, to adopted RESOLUTION NO. 93-322 APPROVING AMENDED MPUD PRELIMINARY PLAN/PLAT FOR OPUS CORPORATION LOCATED NORTHEAST OF COUNTY ROAD 10 AND NATHAN LANE 93045) Motion carried on a roll call vote, five ayes. MOTION was made by Councilmember Tierney, seconded by Councilmember Helliwell, to adopted RESOLUTION NO. 93-323 APPROVING MPUD FINAL PLAT FOR OPUS CORPORATION FOR BASS CREEK BUSINESS PARK 2ND ADDITION LOCATED NORTHEAST OF NATHAN LANE AND COUNTY ROAD 10 (93045) Motion carried on a roll call vote, five ayes. MOTION was made by Councilmember Tierney, seconded by Councilmember Helliwell, to adopted RESOLUTION NO. 93-324 APPROVING MPUD FINAL SITE PLAN FOR OPUS CORPORATION FOR A 91,000 SQUARE FOOT BUILDING IN BASS CREEK BUSINESS PARK 2ND ADDITION LOCATED NORTHEAST OF NATHAN LANE AND COUNTY ROAD 10 93045) Motion carried on a roll call vote, five ayes. Regular Council Meeting June 21, 1993 Page 5 MOTION was made by Councilmember Tierney, seconded by Councilmember Helliwell, to adopted RESOLUTION NO. 93-325 SETTING CONDITIONS TO BE MET PRIOR TO FILING OF AND RELATED TO MPUD FINAL PLAT FOR BASS CREEK BUSINESS PARK 2ND ADDITION (93045) Motion carried on a roll call vote, five ayes. ITEM 6-H DANIEL HJERMSTAD - AMENDED PUD PLAN AND CUP (93047) MOTION was made by Councilmember Tierney, seconded by Councilmember Helliwell, to adopted RESOLUTION NO. 93-326 APPROVING AMENDED PLANNED UNIT DEVELOPMENT PLAN AND CONDITIONAL USE PERMIT FOR DANIEL HJERMSTAD LOCATED AT 5086 ARROWHEAD LANE NORTH (93047) Motion carried on a roll call vote, five ayes. Councilmember Helliwell announced that she would need to leave the meeting at 9:00 P.M. ITEM 6-I G_ OFF HOMES, INC. - RPUD PRELIMINARY PLAN/PLAT AND CUP 93008 MOTION was made by Councilmember Tierney, seconded by Councilmember Helliwell, to adopt RESOLUTION NO. 93-327 APPROVING RESIDENTIAL PLANNED UNIT DEVELOPMENT PRELIMINARY PLAT/PRELINIINARY PLAN AND CONDITIONAL USE PERMIT FOR GOFF HOMES, INC., LOCATED WEST OF XENIUM LANE AT 36TH AVENUE NORTH (93008) Motion carried on a roll call vote, five ayes. MOTION was made by Councilmember Tierney, seconded by Councilmember Helliwell, to adopt ORDINANCE 93-10 AMENDING THE ZONING ORDINANCE TO CLASSIFY CERTAIN LANDS LOCATED WEST OF XENIUM LANE AND 36TH AVENUE NORTH AS R -A (HIGH DENSITY MULTI -RESIDENT DISTRICT) (93008) Motion carried on a roll call vote, five ayes. Regular Council Meeting June 21, 1993 Page 6 MOTION was made by Councilmember Tierney, seconded by Councilmember Helliwell, to adopt RESOLUTION NO. 93-328 SETTING CONDITIONS TO BE MET PRIOR TO PUBLICATION OF ORDINANCE REZONING LAND FOR GOFF HOMES, INC., LOCATED WEST OF XENIUM LANE AND 36TH AVENUE NORTH (93008) Motion carried on a roll call vote, five ayes. ITEM 64 SENIOR HOUSING PROJECT - SHORT LIST OF CONTRACTORS Councilmember Edson stated that the HRA has been provided with a list of potential contractors to be used for a "short list" of construction contractors to complete the senior housing project. He stated there may be some misunderstanding as to the role those contractors may play. State law allows a short list of contractors to be used for this type of a project, however, it may not be in the best interest of the City to do so. He suggested that the "short list" of contractors be considered for selection as construction managers for the project, rather than for the actual construction. The project would then be bid under normal bidding procedures. MOTION was made by Councilmember Edson, seconded by Mayor Bergman, to authorize staff to solicit proposals from the following firms for consideration as construction manager for the senior citizen housing project: Bor-Son Companies/ Bloomington; Frana and Sons, Inc./Eden Prairie; Kraus -Anderson Construction Co./Minneapolis; M.A. Mortenson Co./Minneapolis; and Watson -Forsberg Co./St. Louis Park. Motion carried on a roll call vote, five ayes. ITEM 6-K DECLARE SURPLUS PROPERTY AND AUTHORIZE SALE PROJECT 040 MOTION was made by Councilmember Tierney, seconded by Councilmember Helliwell, to adopt RESOLUTION NO. 93-330 DECLARING PROPERTY SURPLUS TO THE NEEDS OF THE CITY AND AUTHORIZING THE CONVEYANCE TO THE ADJOINING PROPERTY OWNER, RELATING TO A VACANT LOT SOUTH OF OLD ROCKFORD ROAD, ONE-HALF MILE WEST OF VICKSBURG LANE Motion carried on a roll call vote, five ayes. Regular Council Meeting June 21, 1993 Page 7 ITEM 6-L RECEIVE PETITION, ACCEPT ENGINEERING REPORT AND ORDER STREET LIGHTING IMPROVEMENTS MOTION was made by Councilmember Tierney, seconded by Councilmember Helliwell, to adopt RESOLUTION NO. 93-331 DECLARING ADEQUACY OF PETITION AND ORDERING PREPARATION OF REPORT, STREET LIGHTING - CHURCHILL FARMS 5TH ADDITION Motion carried on a roll call vote, five ayes. MOTION was made by Councilmember Tierney, seconded by Councilmember Helliwell, to adopt RESOLUTION NO. 93-332 RECEIVING REPORT AND ORDERING PROJECT - STREET LIGHTING, CHURCHILL FARMS 5TH ADDITION Motion carried on a roll call vote, five ayes. MOTION was made by Councilmember Tierney, seconded by Councilmember Helliwell, to adopt RESOLUTION NO. 93-333 DECLARING ADEQUACY OF PETITION AND ORDERING PREPARATION OF REPORT, STREET LIGHTING - PARKERS LAKE NORTH 8TH ADDITION Motion carried on a roll call vote, five ayes. MOTION was made by Councilmember Tierney, seconded by Councilmember Helliwell, to adopt RESOLUTION NO. 93-334 RECEIVING REPORT AND ORDERING PROJECT - STREET LIGHTING, PARKERS LAKE NORTH 8TH ADDITION Motion carried on a roll call vote, five ayes. ITEM 6-M APPROVE CONTRACT EXTENSION WITH MTC FOR METROLINK AND DIAL-A-RH)E SERVICES MOTION was made by Councilmember Tierney, seconded by Councilmember Helliwell, to adopt RESOLUTION NO. 93-335 APPROVAL OF PLYMOUTH METROLINK CONTRACT EXTENSION WITH THE MTC AND ITS SUBCONTRACTOR, MORLEYINATIONAL SCHOOL BUS COMPANY, INC. Motion carried on a roll call vote, five ayes. Regular Council Meeting June 21, 1993 Page 8 ITEM 6-N DEVELOPMENT CONTRACT BOND REDUCTIONS MOTION was made by Councilmember Tierney, seconded by Councilmember Helliwell, to adopt RESOLUTION NO. 93-336 REDUCING DEVELOPMENT BOND, BRIDLEWOOD FARM 2ND ADDITION (92037) Motion carried on a roll call vote, five ayes. MOTION was made by Councilmember Tierney, seconded by Councilmember Helliwell, to adopt RESOLUTION NO. 93-337 REDUCING DEVELOPMENT BOND, FORSTER PRESERVE ADDITION (92090) Motion carried on a roll call vote, five ayes. MOTION was made by Councilmember Tierney, seconded by Councilmember Helliwell, to adopt RESOLUTION NO. 93-338 REDUCING DEVELOPMENT BOND, CURTIS LAKE ADDITION (90105) Motion carried on a roll call vote, five ayes MOTION was made by Councilmember Tierney, seconded by Councilmember Helliwell, to adopt RESOLUTION NO. 93-339 REDUCING DEVELOPMENT BOND, CURTIS LAKE 2ND ADDITION (91101) Motion carried on a roll call vote, five ayes. MOTION was made by Councilmember Tierney, seconded by Councilmember Helliwell, to adopt RESOLUTION NO. 93-340 REDUCING DEVELOPMENT BOND, HARBOR PLACE ADDITION (87124) Motion carried on a roll call vote, five ayes. MOTION was made by Councilmember Tierney, seconded by Councilmember Helliwell, to adopt RESOLUTION NO. 93-341 REDUCING DEVELOPMENT BOND, BOULDER RIDGE 2ND ADDITION (91010) Motion carried on a roll call vote, five ayes. Regular Council Meeting June 21, 1993 Page 9 ITEM 6-0 REDUCTION OF SITE IMPROVEMENT PERFORMANCE AGREEMENT (90011) MOTION was made by Councilmember Tierney, seconded by Councilmember Helliwell, to adopt RESOLUTION NO. 93-342 AUTHORIZING REDUCTION OF SITE PERFORMANCE GUARANTEE FOR 918 PLYMOUTH PARTNERS H FOR PROPERTY LOCATED AT ROCKFORD ROAD AND HIGHWAY 169 (90011) Motion carried on a roll call vote, five ayes. ITEM 6-P APPLICATION OF WEST MEDICINE LAKE COMMUNITY CLUB TO CONDUCT BINGO MOTION was made by Councilmember Tierney, seconded by Councilmember Helliwell, to adopt RESOLUTION NO. 93-343 FINDING NO OBJECTION TO APPLICATION FOR AUTHORIZATION TO CONDUCT EXCLUDED BINGO FOR WEST MEDICINE LAKE COMMUNITY CLUB Motion carried on a roll call vote, five ayes. ITEM 6-0 COMPREHENSIVE HOUSING AFFORDABILITY STRATEGY CHAS) - SELECTION OF CONSULTANTS MOTION was made by Councilmember Tierney, seconded by Councilmember Helliwell, to adopt RESOLUTION NO. 93-344 APPROVING ENTERING INTO A CONTRACT WITH THIBAULT ASSOCIATES TO PREPARE THE CITY OF PLYMOUTH'S PORTION OF THE 1994-98 COMPREHENSIVE HOUSING AFFORDABILITY STRATEGY (CHAS) AND PERFORMANCE REPORT Motion carried on a roll call vote, five ayes. Regular Council Meeting June 21, 1993 Page 10 ITEM 6-R SET PUBLIC HEARING ON ISSUANCE OF BONDS FOR PLYMOUTH SENIOR HOUSING PROJECT MOTION was made by Councilmember Tierney, seconded by Councilmember Helliwell, to adopt RESOLUTION NO. 93-345 ESTABLISHING THE DATE FOR A PUBLIC HEARING TO AUTHORIZE THE ISSUANCE OF UP TO 6,700,000 ADVOCATE PRINCIPLE AMOUNT OF HOUSING DEVELOPMENT BONDS TO BE ISSUED BY THE PLYMOUTH HOUSING & REDEVELOPMENT AUTHORITY AND TO APPROVE THE PLEDGE OF A GENERAL OBLIGATION OF THE CITY OF PLYMOUTH TO THE PAYMENT OF PRINCIPLE OF AN INTEREST ON THE BONDS Motion carried on a roll call vote, five ayes. ITEM 7-A APPLICATION OF VICORP RESTAURANTS FOR WINE AND ON - SALE 3.2 LIQUOR LICENSE Clerk Rauenhorst presented the staff report on the application of Vicorp Restaurants, inc., d/b/a Bakers Square, 4100 Vinewood Lane for wine and on -sale 3.2 liquor license. Mayor Bergman opened the public hearing on the liquor license application at 7:30 p.m. No one appeared and the hearing was closed. MOTION was made by Councilmember Helliwell, seconded by Councilmember Vasiliou, to adopt RESOLUTION NO. 93-329 APPROVING ON -SALE 3.2 LIQUOR LICENSE AND WINE LICENSE FOR VICORP RESTAURANTS, INC. Motion carried on a roll call vote, five ayes. ITEM 7-B PUBLIC IMPROVEMENT HEARING - FERNBROOK LANE TRUNK WATERMAIN, PROJECT 311 Public Works Director Moore introduced the four public improvement hearings to be held. He stated assessment hearings will be held later. Notices for the public improvement hearings were published in the Plymouth Sailor and written notice was mailed to each property owner in the improvement areas. He described the procedure to be used for the hearings. City Engineer Faulkner described the proposed Fernbrook Lane trunk watermain improvements, Project No. 311. The proposed project involves construction of a Regular Council Meeting June 21, 1993 Page 11 16" trunk watermain adjacent to I-494, approximately 350 north of County Road 6 and adjacent to Fernbrook Lane, from County Road 6 south to the Luce Line trail. The extension of the watermain north of County Road 6 will serve Outlot B of the Wagner Spray Tech Addition located in the northeast quadrant of County Road 6 and Fernbrook Lane. No additional right-of-way acquisition was necessary for this project. The estimated total project cost is $156,304, with $10,096.50 proposed to be assessed. Mayor Bergman opened the public hearing on Project No. 311, Fernbrook Lane trunk watermain improvements at 7:35 p.m. No one appeared, and the hearing was closed. Motion was made by Councilmember Vasiliou, seconded by Councilmember Edson, to adopt RESOLUTION NO. 93-346 ORDER IMPROVEMENT AND PREPARATION OF PLANS AND SPECIFICATIONS, FERNBROOK LANE TRUNK WATERMAIN, CITY PROJECT NO. 311 Motion carried on a roll call vote, five ayes. ITEM 7-B-2 26TH AVENUE STREET IMPROVEMENTS, PROJECT 601 City Engineer Faulkner described the proposed 26th Avenue street and trail improvements, Project No. 601. The proposed project involves construction of a 36 -foot wide nine -ton bituminous street with concrete curb and gutter, storm sewer, and a 10 -foot wide bituminous trail on 26th Avenue from Highway 169 to Medicine Ridge Road. The estimated total project cost is $439,500, with 201,506.80 proposed to be assessed. Engineer Faulkner stated that East Medicine Lake Boulevard/26th Avenue, Project No. 601, was originally designated as part of the 1986 Capital Improvement Program. The project was proposed to improve East Medicine Lake Boulevard from 36th Avenue to East Medicine Ridge Road and 26th Avenue from East Medicine Ridge Road to Highway 169. The scope of the project in 1986 included the need for a Hennepin Parks regional trail along the East Medicine Lake Boulevard alignment, adjacent to the proposed improvement. Hennepin Parks has yet to complete the acquisition of the properties necessary to construct the trail. The Assessment Committee, in 1986, considered the preliminary engineering report and recommended that this project be delayed until the properties for the trail were purchased so that the street improvements and trail improvements could be constructed at the same time. He stated the City staff feels that the 26th Avenue portion of the project needs to be constructed now. Engineer Faulkner showed slides of the area and noted the lack of curb and gutter, narrow shoulders, and ditches that cannot adequately handle storm water. In addition, the City Trail Plan shows the need for an off-street trail along 26th Avenue. Staff is also Regular Council Meeting June 21, 1993 Page 12 concerned that additional roadway maintenance will be required if the project is not reconstructed. Shawn D. Gustafson, and Dan Edgerton, with Bonestroo Rosene Anderlik & Associates, the consulting engineers for the project, described the proposed improvements. Mr. Gustafson stated that the current 22 -foot wide street would be expanded to 36 feet. He described the proposed storm sewer, trail; and retaining wall improvements. The trail is proposed for construction on the north side of the road as the topography does not show an easy alternative for the trail. A modular retaining wall is proposed abutting the trail to lessen the impact on adjacent properties on the north side. If the trail were constructed on the south side of the roadway, it would have a greater impact on the abutting properties and a fence would likely be required. Mr. Gustafson stated that this is a state aid street and certain construction requirements must be met in order to be eligible for MSA reimbursement. He stated that two options for construction of the intersection of 26th Avenue and Medicine Ridge Road would likely meet the requirements for MSA reimbursement. The first option is a modification of the existing alignment with improved turning movements. The intersection would be controlled with four-way stop signs and includes an unrestricted right turn movement for wetbound to northbound traffic. The second option would not change the existing alignment and the intersection would be controlled with four-way stop signs. Mr. Gustafson stated that the 10 -foot wide bituminous trail constructed along the north side of 26th Avenue would be located immediately behind the curb. The existing power poles along the north side of 26th Avenue would be relocated to two feet behind the curb within the bituminous trail pavement. Councilmember Helliwell noted that in the past the Council has approved a reconstruction width of 28 feet. She asked if that option was considered. Public Works Director Moore stated this project is not part of the reconstruction program. The Council has approved reduced widths on reconstructed residential streets, however, this is a collector street. It also must be built to a minimum 36 foot width in order to meet the minimum standards for MSA reimbursement. He stated the only way to reduce the width would be to prohibit parking on both sides of the street in order to meet state aid standards. Councilmember Helliwell asked how staff would propose to assess residents for the wider street. Director Moore stated that under city policy, residents would be assessed for a standard residential street (7 -ton, 36 foot wide). This street would be a 9 -ton street and the difference would be paid through state aid funds. The curb and gutter costs would also be assessed. The City Council would determine the Regular Council Meeting June 21, 1993 Page 13 assessments at a future assessment hearing. He stated that about 50% of the project cost is estimated to be assessed and the remainder would be paid through state aid funds. These properties have never been assessed for street construction as the street was originally constructed as a county road. Councilmember Vasiliou asked what criteria is used to select streets for reconstruction. Director Moore stated this is not proposed as part of the street reconstruction program. It is proposed as a separate project because the properties have never been assessed for street improvements. Properties that have paid for roadway improvements would be assessed under the street reconstruction program. Councilmember Vasiliou stated that residents should not be informed by staff that they will be assessed for one improvement only. She cited examples of other improvement projects where properties have been assessed for more than one street. She asked if the Council could assess this proposed project on a 70/30 formula, similar to a street reconstruction program project. Director Moore stated the Council could make that decision at the assessment hearing. At this hearing the City Council should determine whether to move forward with the project. Councilmember Helliwell stated she is uncomfortable moving ahead with the project when the assessment formulas have not been determined. Mayor Bergman stated the Council could table this issue in order to do further research on the assessment options. Councilmember Helliwell stated the option of building the street to city standards, rather than state aid standards, could also be considered. Director Moore stated that both standards require a similar depth. The width is the criteria that would change. Mayor Bergman opened a public improvement hearing on 26th Avenue street improvements, Project 601, at 8:07 p.m. Richard Finn, 9930 26th Avenue North, represented a neighborhood group concerned about the proposed assessments for the project. He stated that in addition to the assessment cost, residents are concerned with retention of trees on the north side of the street and the proposed street widening. They are concerned that the traffic volume and speed will increase if the street is widened. They do not disagree that the street is in need of repair. The neighborhood also does not feel Regular Council Meeting June 21, 1993 Page 14 the trail is necessary, particularly since Hennepin County has not determined that it will connect to the future Hennepin County trail. He asked if the grade of the road will be dropped from east to west to improve drainage. Director Moore stated that the drainage issues would be addressed in the detailed design stage. Engineer Gustafson explained the preliminary design grade proposed for the project. Mr. Finn invited the Councilmembers to visit the area. He stated the residents would like the Council to consider the option of not changing the existing alignment so as to have the least impact on the properties. They would like the width of the roadway reduced further if possible. He stated the neighbors feel that the street width need not be the same as Medicine Lake Extension on the other side of Highway 169. He suggested the speed limit be reduced to 25 mph and that a sign be erected to indicate there is no access to Medicine Lake. Mr. Finn stated that the Council should protect the trees and that property values should be maintained or increased as a result of the project. He stated that some of the lot sizes indicated on the proposed assessments are not accurate, and requested further time to study this issue. Mayor Bergman stated there appear to be a number of issues that the Council must address before ordering the project. He suggested that a meeting of Council, staff, and the neighborhood be held at the site to discuss these issues. Duane Sather, 9800 26th Avenue North, stated he is opposed to the cost of the project and the impact on the residences. He noted the number of vehicles using the roadway and stated that it would become an alternative commuting route to Highway 169. Ruth Lueck, 9710 26th Avenue North, expressed concern about the effect of the project on property values. She requested that each resident be notified of the meeting that will be held in the area with the Councilmembers. Bill Thompson, 9640 26th Avenue North, stated that his assessment is proposed to be $16,700. He questioned whether the City will have increased maintenance costs if the project is not constructed at this time. He had spoken with the city street supervisor who indicated that no major repair work has been done on this road in the last five years. Mayor Bergman closed the public hearing at 8:25 p.m. Regular Council Meeting June 21, 1993 Page 15 MOTION was made by Mayor Bergman, seconded by Councilmember Helliwell, to table the 26th Avenue street and trail improvements, Project No. 601, and to direct staff to establish a meeting with the Council, staff, and neighborhood at the site to discuss issues raised during the public hearing. Motion carried on a roll call vote, five ayes. ITEM 7-B-3 & 4 STREET AND UTILITY IMPROVEMENTS - DUNKIRK LANE, PROJECT 308 AND NEW COUNTY ROAD 9, PROJECT 310 City Engineer Faulkner described the proposed improvements to Dunkirk Lane, Project No. 308. The project consists of the reconstruction of Dunkirk Lane from proposed County Road 9 to Old Rockford Road to a 44-40 foot wide bituminous street with concrete curb and gutter, storm sewer, sanitary sewer, and trunk watermain, along with an 8 -foot wide bituminous trail on the east side of the proposed alignment. He stated that the new County Road 9, Project No. 310, consists of the construction of future County Road 9 from Highway 55 to Vicksburg Lane. The construction will consist of a 52 -foot wide to a 74 -foot wide section of street with concrete curb and gutter, concrete medians with turn lanes, storm sewer, a stubbed portion of sanitary sewer for future connection, and trunk watermain, along with an 8 -foot wide bituminous trail along the south side of the alignment. He stated that the estimated total cost of the projects is $3,192,070. Mayor Bergman opened the public improvement hearing on Dunkirk Lane, Project No. 308, and new County Road 9, Project No. 310, at 8;30 p.m. Dave Sellergren and Bill Pritchard represented Orrin Thompson Homes. Mr. Sellergren stated he is opposed to the proposed method of assessment for the project and does not believe that the two projects should be assessed together. Public Works Director Moore stated there is currently no formal proposal for the assessment method for the projects. Bill Ringgenberg, 1607 Black Oaks Place, represented the church property. He stated that the church will be donating .7 acres for the Dunkirk Lane project and 1.8 acres for the County Road 9 project. They believe this is a generous donation and it should be considered in the assessment formula. He stated that if the project is assessed on a front footage basis, rather than per lot, the church will be faced with very high assessments. He requested that the Council consider assessing the project on a per lot basis and that the donation of land be considered a credit in the amount of $135,000. Councilmember Helliwell asked if the City policy for assessing corner lots would apply in this case. Regular Council Meeting June 21, 1993 Page 16 Director Moore stated the policy would not apply for the church property; only for residential parcels. Councilmember Vasiliou stated the City Council could consider amending the policy. Rick Sathre, Sathre Bergquist, Inc., represented Sugar Hills Development. He introduced Attorney Bruce Malkerson. Mr. Sathre stated that Sugar Hills Development supports moving ahead with the project, however, they have questions and concerns about the proposed assessment method. Mr. Sellergren stated that he also supports the project moving ahead. He expressed concerns about the proposed assessment methods and noted that the assessments could cause a large impact on certain properties. He requested that the Council consider not only the two assessment options previously discussed, but consider some creative assessment options for this unique project. Jerry Theis, 16800 Highway 55, stated that his property will not benefit from the projects. His property has recently been assessed for other projects and requested that the Council keep this in mind. Fred Lips, 14405 38th Avenue North, questioned the financing of the project. Since this is a County Road, he asked why the County was not paying the total project costs. Public Works Director Moore stated the City recognizes the need for these roadways, however, the County has not included the projects in their Five -Year Capital Improvement Program. He stated that County Road 6 and County Road 10 were examples of County projects where City contributions in the form of special assessments and TIF funds were made. He stated that no general fund tax dollars are proposed to be used for these projects. Mr. Lips expressed concern of upgrading County Road 9 without making improvements to the Fernbrook Lane intersection. Bill Pritchard, Orrin Thompson Homes, supported the project. He favors a front footage basis for the assessment formula. Mayor Bergman closed public hearing at 8:51 p.m. Councilmember Tierney stated the church property is a unique situation because it is wrapped with roadway on both sides. She stated that neither assessment method Regular Council Meeting June 21, 1993 Page 17 seems fair for some properties. She stated that she would prefer to have a clear idea of the assessment method before ordering the project. Director Moore stated that the roadways are needed for development in the area. He suggested that the City Council conduct the assessment hearings prior to awarding the contract for construction of these projects. Councilmember Vasiliou suggested that staff develop assessment scenarios to show the impact on each parcel. Mayor Bergman invited property owners to submit proposals for assessments. The Council scheduled a study session for 4 p.m, on July 12 to discuss this issue. MOTION was made by Councilmember Vasiliou, seconded by Mayor Bergman, to adopt RESOLUTION NO. 93-347 ORDERING UVIPROVEMENT AND PREPARATION OF PLANS AND SPECIFICATIONS, DUNKIRK LANE STREET AND UTILITY UVIPROVEMENTS, CITY PROJECT NO. 308 Motion carried on a roll call vote, five ayes. MOTION was made by Councilmember Vasiliou, seconded by Mayor Bergman, to adopt RESOLUTION NO. 93-348 ORDERING UVIPROVEMENT AND PREPARATION OF PLANS AND SPECIFICATIONS, NEW COUNTY ROAD 9 AND UTILITY IMPROVEMENTS, CITY PROJECT NO. 310 Motion carried on a roll call vote, five ayes. The Council clarified that no decision has been made on an assessment formula to be used for the projects. Councilmember Helliwell left the meeting at 9:00 p.m. ITEM 8-A SUGAR HILLS DEVELOPMENT AGREEMENT - REQUEST FOR CHANGE Public Works Director Moore stated that the developer for the Sugar Hills plat has requested they be allowed to plat and develop additional lots within the development before the city awards a contract for the construction of new County Road 9. He stated there are only a few lots which are proposed in the 2nd Addition which directly abut new County Road 9. He showed a drawing indicating that the proposed 2nd Addition has five lots which would receive access from a short cul-de-sac street. Three of the five lots have frontage along new County Road 9. The other two lots would have access to the cul-de-sac, but he Regular Council Meeting June 21, 1993 Page 18 believes it would be better not to construct the cul-de-sac until all of the lots are developed. Director Moore recommended that an assessment method for the project could be determined in July with an August assessment hearing. If this recommendation on a method to determine the proposed assessments is approved, he fixrther recommended that the developer be allowed to submit a final plat for the proposed 2nd Addition deleting the five cul-de-sac lots for staff review. If there are no changes from the preliminary plat, this final plat would not require a recommendation of the Planning Commission. If the developer is proposing changes, it would need to go to the Planning Commission. He recommended that the plat not be considered by the Council until after the assessment hearing and that the development contract with the plat include provisions for the special assessments. He stated that if the Council is inclined to modify the existing development contract as requested by the developer, the language would have to be agreeable to both parties. Rick Sathre, Sathre Bergquist, Inc., represented Sugar Hills Development. Mr. Sathre responded to a number of questions asked by the Council at the previous meeting. He stated that ultimate home buyers could be aware of the location of future County Road 9 through language in the purchase agreement. He stated that by signing a purchase agreement, buyers would agree that they would not protest the location of the roadways. The elevation of the roadway will be available when the plans and specifications are completed. Mr. Sathre showed the relationship of County Road 9 to the proposed 1st and 2nd Additions. He stated that access for the 2nd Addition would come from Vicksburg Lane. He stated that the developer would be willing to stipulate that there would not be building permits issued on three of the cul-de-sac lots abutting County Road 9 until the grading is established or some other factor is met. He requested that the other two cul-de-sac lots be allowed to be developed. He stated that the construction season is short and the developer has held the land for some time and needs to move forward for business reasons. He requested that item 14.9 of the development contract be deleted in order to accomplish this. Director Moore stated that the development contract currently states that no application can be submitted for replatting of any of the outlots into building sites until after a contract has been awarded for the construction of County Road 9. He suggested that the Council could modify the contract to provide that the developer can submit a final plat for the next addition, but that the proposed assessments have to be in the development contract when that final plat is presented to the City Council. Regular Council Meeting June 21, 1993 Page 19 MOTION was made by Mayor Bergman, seconded by Councilmember Edson, to authorize amendment of item 14.9 of the Sugar Hills Development Agreement to provide that the developer may submit a final plat application to staff for the Outlots with the exception of the three lots abutting County Road 9, and further, that the Council will not consider the final plat application until the financing of County Road 9 is established. The City Attorney was directed to review the language to ensure that the City rights are protected with respect to assessments for the project. Bruce Malkerson asked for clarification that with the proposed changes the developer could submit a plat application. He suggested that item 14.9 of the Sugar Hills Development Agreement be deleted and that the assessment issue be addressed by the Council at a later date. Public Works Director Moore recommended that the Council not delete item 14.9 because this agreement for the 1 st Addition covers all of the properties in the Sugar Hills Development. Councilmember Vasiliou expressed concern that the Council may be setting a precedent with this request and requested that staff provide a copy of the minutes and staff report to the petitioner when they are completed to ensure that all parties are in agreement. Councilmembers discussed the history of the County Road 9 project and discussions held at the Planning Commission. Councilmember Tierney stated that property owners may be paying for something that they don't need. Property owners abutting the proposed improvements may be asked to pay assessments for a project that the Metropolitan Council determined the City needs. Councilmember Vasiliou stated the County Road 9 project is an area -wide issue and its construction will benefit commuters more than the abutting properties. There is an area -wide benefit, however, the assessment burden is largely on the developers and future property owners. She stated the burden of regional transportation should not be placed on the neighborhoods. The cities, county commissioners, and state representatives should be working on this issue. Councilmember Tierney stated that several years ago the Planning Commission suggested not constructing New County Road 9; however, the Met Council would not support that proposal. Mayor Bergman asked staff if there are similar projects in the City. Regular Council Meeting June 21, 1993 Page 20 Director Moore stated the County Road 9 project is very similar to Northwest Boulevard and Schmidt Lake Road. Councilmember Edson asked how those projects were paid. Director Moore stated those projects were assessed under the same assessment policy that generated the overall estimated assessment amount for the County Road 9 project. This is on a front footage basis. Councilmember Tierney asked if the County Road 9 project must be completed in order for the Council to allow development in the area. Director Moore stated there is no requirement that the road has to be in place before the Council would allow development to proceed, however, a situation similar to Northwest Boulevard could result where homes were in place prior to construction of the roadway. Even though the right-of-way was in place, homeowners claimed they were unaware that the roadway was going in. Director Moore stated that if the Council chose to eliminate County Road 9, it would require an amendment to the transportation portion of the City's Comprehensive Plan. He stated that as long as the roadway is proposed in the City's Comprehensive Plan and right-of-way is provided for it, the City is not required by the Metropolitan Council to actually build it. Motion carried on a roll call vote, four ayes. ITEM 8-A-1 MULTIFAMILY HOUSING BONDS -HARBOR APARTMENTS MOTION was made by Mayor Bergman, seconded by Councilmember Tierney, to adopt RESOLUTION NO. 93-394 ESTABLISHING THE DATE FOR A PUBLIC HEARING ON A PROPOSED MULTI -FAMILY HOUSING PROGRAM AND THE ISSUANCE OF MULTI -FAMILY HOUSING REVENUE BONDS THEREFOR FOR THE ACQUISITION AND REHABILITATION OF A MULTI -FAMILY HOUSING FACILITY; AND CERTAIN OTHER MATTERS IN CONNECTION THEREWITH Councilmember Vasiliou asked staff to explain the preliminary information Councilmembers had received with respect to handling of the bond sale for this project. Manager Johnson stated that the applicant had originally proposed that the bond sale would be handled by his wife's law firm, however, the applicant has been notified that the City intends to use a regular bond counsel on this project. Regular Council Meeting June 21, 1993 Page 21 Motion carried on a roll call vote, four ayes. ITEM 8-B APPEAL OF BOARD OF ZONING RULING BY SCOTT AND AMY JOHNSON (05-93) Acting Community Development Director Ryan stated that the Board of Zoning Adjustments and Appeals heard a request by Scott and Amy Johnson to allow a 10.6 foot sideyard setback versus the fifteen foot required side yard setback in order to construct an attached third car garage stall addition onto the side of their home. The Board did not support the request for approval of a 10.6 foot setback because they found the size of the proposed addition too large and felt the petitioner could construct a third garage stall with a lesser degree of variance or without the need for any variance at all. The petitioner subsequently requested a revised proposal which would reduce the width of the garage by 3 feet in order to allow a 12.6 foot sideyard setback versus the 15 foot ordinance standard. This was denied on a vote of 3-2. He introduced Chuck Almer, Chairperson, and Fred Lips, Commissioner, of the Board of Zoning. Councilmember Tierney asked Acting Director Ryan to explain the Board of Zoning's determination that the proposed addition would be too large. Acting Director Ryan stated the Board of Zoning felt that the proposed addition was too wide. The garage would be a width of 36.5 feet, compared to a standard 30 to 32 foot width for a standard three car garage. He stated the existing two car garage is 22 feet wide. Scott and Amy Johnson requested that the Council approve their appeal of the Board of Zoning's ruling with respect to the variance. Ms. Johnson explained that the Board was concerned that the large space could be used for commercial purposes. She stated that to her knowledge, under the City Zoning Ordinances, this would not be allowable. She provided examples of similar variances granted in the City. She stated their homeowner association supports the request. Mayor Bergman suggested setting back the third stall in order to reduce the visual size of the garage addition. Mr. Johnson stated they did consider this option, however, it would require removal of trees and would block a portion of the view from their screen porch. Ms. Johnson stated the third stall would create enough additional space for storage so that outside storage would not be necessary. Ms. Johnson stated they also considered construction of an accessory building for storage, however, this is prohibited by covenants on the property. Regular Council Meeting June 21, 1993 Page 22 Councilmember Vasiliou stated that these covenants on the property may create a hardship in this case. The property owners do not have other options available for storage and this information was not known at the Board of Zoning meeting. She feels this request is reasonable and there are situations where neighbors are more concerned about outside storage than with the size of a structure used for storage. MOTION was made by Councilmember Vasiliou, seconded by Councilmember Tierney, to adopt RESOLUTION 93-350 APPROVING APPEAL OF BOARD OF ZONING, ADJUSTMENTS, AND APPEALS RULING BY SCOTT AND AMY JOHNSON, 330 MERRIMAC LANE (06-02-93), APPROVING THE JOHNSON'S ORIGINAL REQUEST TO ALLOW A 10.6 FOOT SIDEYARD SETBACK VERSUS THE REQUH2ED 15 FOOT SETBACK. Councilmember Tierney feels the request does not encroach on the health and welfare of the neighbors and will benefit the neighborhood. She noted that this request also has the support of the neighbors. Mr. Johnson introduced two of his neighbors who both supported the request. Motion carried on a roll call vote, four ayes. ITEM 8-C METROPOLITAN LIFE. AMENDMENT TO RPUD PREL. PLAN/CUP TO INCREASE OFFSTREET PARKING (91071) Associate Planner Kehe presented the staff report on the request of Metropolitan Life for amendment to a residential planned unit development preliminary plan/conditional use permit to increase offstreet parking by 99 spaces and a variance to exceed 30 percent impervious coverage in the Shoreland Overland Management District located at 15700 Rockford Road (Vicksburg Village Apartments). On October 21, 1991, the City Council denied a request to amend the PUD Plan for two additional parking lots with a total of 101 additional spaces at this site. The Council directed the petitioner to include the neighborhood in the redesign of the project. On May 19, 1993, the Planning Commission recommended approval of the current proposal. They also recommended approval of an amendment to the Landscaping Plan to reduce the number of plantings adjacent to the proposed parking lot. Planner Keho stated that during the public hearing process, abutting property owners raised issues concerning lighting in the parking lot, views of the parking lot, and the increased land coverage adjacent to Plymouth Creek. Discussion at the hearing also included the concept of placing a covenant on the property that would prevent current or future property owners from requesting any future parking lot expansion on the site. The City Attorney's office has reviewed this Regular Council Meeting June 21, 1993 Page 23 concept and their view is that there is no covenant that could provide complete guarantee against a request for fixture parking expansion. Planner Keho stated the City required 1.5 parking spaces per unit when this structure was built. The number of parking spaces per unit has been revised to 2.5 since that time. Richard Morris, 6600 France Avenue South, stated there have been parking problems at Vicksburg Village Apartments. He stated he has met many times with representatives of the Plymouth Creek homeowners association, and agreement has been reached regarding the parking lot, berming, and protection from lighting. Mr. Morris stated there would be no restrictive covenant against the property relating to future expansion of parking, but Metropolitan Life would agree not to request additional parking until an 18 month intense parking management procedure was attempted. This could include restricting the number of vehicle permits to the number of parking spaces available, less a reasonable number of guest spaces, and the Plymouth Creek homeowner association would be notified of the results of this procedure. Mayor Bergman suggested that all recreational vehicles, such as boats and RVs, should be banned from parking in order to have adequate vehicle parking. Mr. Morris stated they would implement a ban on recreational vehicles if the 18 month program is implemented. In response to a question by Councilmember Vasiliou, Mr. Morris stated he has no knowledge that the Vicksburg Village Apartment property is for sale. Councilmember Vasiliou stated she had phoned Vicksburg Village to inquire about renting an apartment and the available parking. She was informed that two parking spaces would be provided, and an additional third space for a boat would be no problem if the City Council approved the parking expansion request. She stated no mention was made of the parking problem and she previously received similar information. She will not support this request. Mr. Morris stated he does not condone what information was provided by the management company; however, there is a real need for additional parking on the site. Councilmember Vasiliou stated last year residents of the apartments notified the Council that apartment guests had to leave their vehicles at CUB Foods to visit the apartments. She stated there continue to be serious parking problems and still no parking management plan has been implemented. Regular Council Meeting June 21, 1993 Page 24 Pat Hallisey, Plymouth Creek homeowners association, stated the abutting neighbors have met with the petitioner on the revised plan. Residents have suggested limiting the number of vehicles, and assigning spaces or using stickers for residents and visitors. He stated the residents have agreed to the concept of this parking proposal, but they are concerned that a future owner or fixture Council may propose and approve additional parking expansion on the site. Residents would like assurances that a future request will not be made. Mayor Bergman noted that the petitioner is currently requesting a variance to exceed the percent of impervious surface. Any further request for parking would require additional variance. MOTION was made by Councilmember Edson, seconded by Councilmember Tierney, to defer this item until the petitioner provides a proposed written parking management plan. Councilmember Edson stated that before the Council considers approving the request for additional parking, the management company should commit to a parking management plan. Mayor Bergman stated he would support a plan that specifically prohibits boats and other recreational vehicles. Councilmember Vasiliou stated there may be problems with existing leases in banning recreational vehicles; however, the management company must be willing to make an attempt at a sticker, assigned parking, or ID card parking management system. Motion carried on a roll call vote, four ayes. 8-D FREEMAN'S INC. LAND USE GUIDE PLAN AMENDMENT (93042) Associate Planner Keho presented the staff report on the request of Freeman's Inc., for Land Use Guide Plan Amendment to reguide 19 acres from CL (Limited Business) to LA -4 (High Density Residential) located southeast of Nathan Lane and Highway 55, west of Highway 169. The Planning Commission recommended approval of the request. The adjacent property owner raised concerns over the change in setback requirements on his property as the result of the reguiding. Currently, a 25 foot rear yard setback is required between the two B-1 zoned properties. If the Freeman property is reguided and ultimately rezoned to R-4, then a 75 foot rear yard setback would be required on the property north of this site. The resolution includes a provision that would bind all current and future property owners of the Freeman property to agree to a potential variance request for a 25 foot setback versus the 75 foot setback on the property to the north. The Regular Council Meeting June 21, 1993 Page 25 City Attorney's office indicates that it would not be appropriate to include this condition as part of the reguiding resolution, but it could be required as part of a development agreement. MOTION was made by Mayor Bergman, seconded by Councilmember Vasiliou, to adopt RESOLUTION 93-351 APPROVING LAND USE GUIDE PLAN AMENDMENT FOR FREEMAN'S, INC. LOCATED SOUTHEAST OF NATHAN LANE AND HIGHWAY 55, WEST OF HIGHWAY 169 (93042). Motion carried on a roll call vote, four ayes. Staff was directed to include the setback recommendation of the Planning Commission in the development agreement. ITEM 8-F COUNTY ROAD 10 CONSTRUCTION UPDATE Councilmember Vasiliou stated she was contacted by business owners in the Maple Grove Mall, who live in Plymouth, regarding the problems associated with the County Road 10 construction and very constrained access. Public Safety Director Gerdes stated traffic sergeants have reviewed the area between I-494 and Hemlock Lane for traffic control issues. Discussions were also held with the Maple Grove Police Department who unsuccessfully attempted to improve traffic through the use of officers for traffic control. The primary delay appears to be created with regard to traffic entering 1-494 from Bass Lake Road. The traffic backs up through the intersections at Sycamore Lane, Northwest Blvd., and Bass Lake Road. He stated the police could supply traffic control activities at the two Plymouth intersections; however, the effectiveness would be very limited. There does not appear to be, based on the current road surface available, any way to more effectively move traffic through the area because the primary back-ups are caused on 1-494 and there is no place to stack alternative traffic. Public Works Director Moore stated the County Road 10 project is a very difficult reconstruction project because of all the utility relocations and numerous areas of unsuitable subsoil materials below the existing roadway. Progress on the road moves very slowly because it has to be done a small segment at a time while leaving the road open to traffic. The project has maintained one lane of traffic in each direction, but because of the constraints at the intersections, it has not been possible to provide separate turn lanes. Although temporary traffic signals have been installed at major intersections, they do not adjust with traffic as a permanent signal system would. Traffic is further compounded during peak hours because of the congestion on I-494. Traffic cannot get on or off I-494 and therefore it stacks along County Road 10. Since there is only one lane of traffic in each direction, this stacking has effects along the entire County Road 10 corridor in this area. Regular Council Meeting June 21, 1993 Page 26 With normal weather, all major roadway work will be completed this construction season. Mayor Bergman stated he does think it is practical to use police officers for traffic control at these intersections, particularly since the Public Safety Director has indicated it would be relatively ineffective. He asked if the construction contract contains a penalty provision for late completion. Director Moore stated state and county construction contracts are typically working day" contracts so it is difficult to determine the completion date. He was unaware of the amount of the penalty provision included in the contract. Mayor Bergman suggested that left turns could be prohibited at certain intersections during peak hours. MOTION was made by Councilmember Vasiliou, seconded by Councilmember Edson, to direct the City Manager to draft a letter to the Hennepin County Commissioners from the City Council expressing the concerns of the residents and impact on the businesses, and requesting that the County consider alternatives such as prohibiting left turns during peak hours. The City of Maple Grove should be provided a copy of the letter and requested to also notify the County of the concerns. Motion carried, four ayes. ITEM 8-G HEAD START FUNDING REQUEST Housing Specialist Dale presented the staff report on an early childhood education update. He recommended that the Council approve the use of $16,500 of Fiscal Year 1993 CDBG funds to support development of a Head Start facility in Brooklyn Park. He further recommended that $9,500 be added to the allocation for the Greater Minneapolis Day Care Association. Councilmember Tierney stated that staff reported earlier this year that the funding need was down for the Greater Minneapolis Day Care Association. She asked why staff was recommending an increase to this program. She also asked why there were proposed adjustments in the amounts for the various CDBG program activities. Manager Johnson stated the Greater Minneapolis Day Care Association made commitments based on their previous year's funding level. Councilmember Edson stated the City subsequently reduced the funding amount for 1993 because it appeared program need was down; however, the need has Regular Council Meeting June 21, 1993 Page 27 increased. This would restore funding to the previous level. He stated that the HRA believes the program administrative fees are too high and the HRA wants to maximize the amounts going directly to fund the programs, rather than administration. He stated that this program serves Plymouth children, who will not be served if the funds are not restored. MOTION was made by Councilmember Edson, seconded by Mayor Bergman, to increase the allocation to the Greater Minneapolis Day Care Association by 8,500, and to approve the use of $7,500 CDBG funds to support development of a Head Start facility in Brooklyn Park. Councilmember Vasiliou asked what would happen with the balance of the funds previously allocated to early childhood education. Councilmember Edson stated the HRA or Council can reallocate those funds depending on the amount. Mary Bock, 700 Humboldt Avenue North, requested that the amount for the Head Start facility not be reduced to $7,500. She stated this is a worthwhile project that needs to be completed. She described the fund raising efforts and construction schedule. Councilmember Tierney stated it was previously reported there were seven Plymouth children served by the Head Start Program. She stated the City should show a sign of support for the program in the suburban area, and asked Ms. Bock what she felt would be a fair share contribution. Ms. Bock stated she considers $25,000 a fair request. The most recent discussions considered a $16,500 contribution from Plymouth, and she would not like to see that reduced further. Councilmember Vasiliou asked about the City of Golden Valley contribution to the Head Start facility and the number of children served. Ms. Bock stated she believed two children from Golden Valley are served through the program and Golden Valley donated $5,000. Councilmember Edson stated Head Start is a worthy program, but proximity of the facility to Plymouth children is his primary concern. He would support greater funding if the facility were closer and if more Plymouth children were served. Councilmember Vasiliou noted that users of the Head Start Program previously asked the City Council to consider services closer to Plymouth. Regular Council Meeting June 21, 1993 Page 28 Councilmember Tierney stated she does not believe a $7,500 donation shows a strong support from Plymouth for the Head Start Program. SUBSTITUTE MOTION was made by Councilmember Tierney to donate 20,000 to the Head Start facility. Motion died for lack of a second. Councilmember Edson stated the Minneapolis Day Care Association has a current need for the increased funding. The number of children served by the program will be reduced in 1993 if funding is not restored to its previous level. SUBSTITUTE MOTION was made by Councilmember Tierney to donate 16,500 to the Head Start facility as Plymouth's fair share based on the number of Plymouth children participating in the program and as a show of support for the Head Start Program. Motion failed for lack of a second. Motion carried on a roll call vote, three ayes; Tierney nay. ITEM 8-H PURCHASE OF VEHICLE FOR FIRE DEPARTMENT Public Safety Director Gerdes presented the staff report on the request to purchase a 1993 Chevrolet Suburban for fire department operations through a State contracted dealership for $22,000. He stated the agreement entered into with the State to provide response capabilities in the event of a radiological emergency at the Monticello or Prairie Island nuclear facilities, provides funding for fire department personnel, training, supplies, and equipment. Under the agreement, the City is obligated to lease or purchase a response vehicle. Purchasing the vehicle gives the City greater flexibility and is more economical than leasing. MOTION was made by Councilmember Vasiliou, seconded by Councilmember Edson, to adopt RESOLUTION 93-353 APPROVING PURCHASE OF VEHICLE FOR FIRE DEPARTMENT. Motion carried on a roll call vote, four ayes. ITEM 8-1 AMENDMENTS TO PERSONNEL POLICY REGARDING ANNUAL LEAVE PLAN AND SHORT-TERM DISABILITY INSURANCE POLICY Personnel Coordinator Sobania recommended amendments to the Personnel Policy to include an annual leave provision and a short term disability insurance provision. Regular Council Meeting June 21, 1993 Page 29 She stated these were originally introduced in the clerical, technical, and professional contract. MOTION was made by Councilmember Tierney, seconded by Mayor Bergman, to adopt RESOLUTION 93-354 APPROVING THE AMENDMENTS TO THE PERSONNEL POLICY ESTABLISHING AN ANNUAL LEAVE PLAN AND A SHORT TERM DISABILITY INSURANCE POLICY. Motion carried on a roll call vote, four ayes. ITEM 84 AMENDMENT TO PERSONNEL POLICY REGARDING LONG- TERM DISABILITY City Manager Johnson recommended an amendment to the personnel policy regarding long-term disability which provides for a change from the 181 st day to the 91st day for long-term disability coverage. He stated 62 employees in the clerical, technical, and professional contract are already covered by this provision. Councilmember Vasiliou stated this increased coverage for employees is not in keeping with the current tines. She stated there are many people who can't get insurance coverage. Mayor Bergman noted the increased cost to the City for this coverage for 32 employees is about $3,200. He stated it is an economical benefit the City can provide its employees, and will allow employees to protect their income in the event they are disabled. He considers this a big benefit at little cost to the City, and he would like to see all employees, including managers, get the same coverage. Councilmember Edson stated long-term disability is an important benefit, and it is much less expensive to buy through a group rate than on an individual basis. He stated comparable sized employers offer benefits such as this and it should be considered part of the overall compensation package. Councilmember Vasiliou stated the police officers, sergeants, and maintenance employees are not eligible for this program because it is not in their current contract. They are at the highest risk and should be covered. Coordinator Sobania stated police officers receive injury -on -duty leave which is not available to other employees. MOTION was made by Councilmember Tierney, seconded by Mayor Bergman, to adopt RESOLUTION 93-355 APPROVING THE AMENDMENTS TO THE PERSONNEL POLICY REGARDING THE ELIMINATION PERIOD FOR LONG-TERM DISABILITY COVERAGE. Regular Council Meeting June 21, 1993 Page 30 Motion carried on a roll call vote, three ayes; Vasiliou nay. ITEM 8-K ESTABLISHING RATE FOR SHORT-TERM DISABILITY INSURANCE COVERAGE MOTION was made by Councilmember Edson, seconded by Mayor Bergman, to adopt RESOLUTION 93-356 APPROVING THE RATE FOR THE SHORT- TERM DISABILITY PLAN FOR THE CLERICAL, TECHNICAL, AND PROFESSIONAL EMPLOYEES AND FOR NON -REPRESENTED EMPLOYEES. Motion carried on a roll call vote, four ayes. ITEM 9-A CAPITAL IMPROVEMENT AND PROJECT STATUS REPORTS Public Works Director Moore presented the Capital Improvement and Project Status Reports. Councilmember Vasiliou requested that staff investigate and report on the Weston Lane drainage improvements. She noted problems with standing water and debris in the grate. MOTION was made by Councilmember Vasiliou, seconded by Mayor Bergman, to accept the Capital Improvement and Project Status Reports. Motion carried, four ayes. ITEM 9-11 APPOINTMENT TO NORTHWEST HENNEPIN HUMAN SERVICES COUNCIL Clerk Rauenhorst reported that Steven M. Bernhardt has resigned as the City's representative to the Northwest Hennepin Services Council Advisory Committee. She recommended that the Council make an appointment from the other individuals interviewed for the position or direct staff to solicit additional applications for the vacancy. MOTION was made by Councilmember Edson, seconded by Councilmember Vasiliou, to adopt RESOLUTION 93-357 APPOINTMENT TO NORTHWEST HENNEPIN HUMAN SERVICES ADVISORY COMMITTEE. Staff was directed to offer the appointment to applicants in the following order: 1) Sally Strand; 2) Wanda Cahill; 3) Douglas Ernst. Motion carried on a roll call vote, four ayes. Regular Council Meeting June 21, 1993 Page 31 ITEM 9-C CITY COUNCIL INFORMATION MEMORANDUM Manager Johnson announced that the Customer Service Committee will be hosting a City of Plymouth booth at Music in Plymouth on July 7. Councilmember Tierney questioned the status of the City Manager evaluation and teambuilding. Mayor Bergman stated that during the Manager selection process, consultant Harry Brull offered to assist the Council with a six month evaluation process at no additional cost to the City. Staff was directed to contact Mr. Brull regarding the City Manager evaluation process. Councilmember Vasiliou referenced information from the Park and Recreation Advisory Commission (FRAC) regarding increased use of the amphitheater site. She suggested that park and recreation staff contact surrounding communities for information on their concert series. Some of these programs are very successful. Councilmember Edson stated PRAC also discussed vendors in the parks and for concert series. The meeting was adjourned at 11:57 p.m. City Clerk