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HomeMy WebLinkAboutCity Council Minutes 05-03-1993MINUTES REGULAR COUNCIL MEETING MAY 39 1993 The regular meeting of the Plymouth City Council was called to order by Mayor Bergman at 7:00 p.m. in the Council Chambers of the City Center, 3400 Plymouth Blvd., on May 3, 1993. PRESENT: Mayor Bergman, Councihnembers Edson, Helliwell, Tierney, and Vasiliou ABSENT: None STAFF PRESENT: City Manager Johnson, Public Works Director Moore, Community Development Director Dillerud, Public Safety Director Gerdes, Finance Director Hahn, Park and Recreation Director Blank, City Attorney Meller, and City Clerk Rauenhorst ITEM 4-A PROCLAMATION OF OLDER AMERICANS MONTH Mayor Bergman proclaimed May to be Older Americans Month and presented the proclamation to Bill Gavaras and Marty Guritz. ITEM 4-B OVERVIEW OF NEW PARK PATROL PROGRAM Park Superintendent Peterson presented an overview of the new Park Patrol Program. He described the program purpose and goals, patrol schedule, duties, and possible enforcement activities. Councilmember Vasiliou asked staff about costs associated with the program, specifically with respect to the proposed vehicle. Supt. Peterson stated the program costs are budgeted in the park maintenance budget. The City will initially use City trucks with magnetic park patrol sticker and City radio. The ideal vehicle would be a 4 -wheel drive vehicle, such as a Ford Explorer or an S-10 Blazer because it has the capability of carrying the bike patrol equipment, but the program will start using an existing City vehicle. Councilmember Vasiliou stated that if it becomes necessary to have a new vehicle for the program, it should be considered as part of the 1994 budget request. ITEM 5 APPROVE AGENDA Councilmember Edson added Item 9-B-2 to the agenda - Alternatives for Bid Process on Senior Citizen Housing Project. Regular Council Meeting May 3, 1993 Page 2 MOTION was made by Councilmember Helliwell, seconded by Councilmember Edson, to approve the agenda as amended. Motion carried on a roll call vote, five ayes. ITEM 6 CONSENT AGENDA Items 6-A, 6-B, and 6-C were removed from the Consent Agenda. Councilmember Vasiliou requested that a nay vote be cast for her on Item 6-S. MOTION was made by Councilmember Helliwell, seconded by Mayor Bergman, to approve the Consent Agenda as amended. Motion carried on a roll call vote, five ayes. ITEM 6-A APPROVE CITY COUNCIL MINUTES Councilmember Vasiliou stated that Councilmember Helliwell had voted nay on Item 6-0 of the April 19 minutes because it related to Schmidt Lake Road; however, the item actually referenced Northwest Blvd. Councilmember Helliwell stated her original nay vote can stand. Councilmember Vasiliou added the language "providing the previous City Attorney bills were audited as well' to Page 22 of the April 19 minutes. She also changed the word "urged" to "suggested" in the second paragraph of Page 23, April 19 minutes. MOTION was made by Councilmember Vasiliou, seconded by Councilmember Edson, to approve the City Council minutes of the April 5 Study Session and the April 19 Regular Meeting as amended. Motion carried on a roll call vote, five ayes. ITEM 6-13 AMENDMENT TO COMPREHENSIVE PLAN TO RELOCATE COMMUNITY PLAYFIELD AT PEONY LANE AND SOO LINE RAILROAD Councilmember Vasiliou stated the Council recently received a memo from the City Manager regarding a meeting with School District 284 representatives. The memo indicated that the future City Community Playfield site and the School District site are being considered independent of each other. However, the staff Regular Council Meeting May 3, 1993 Page 3 report on the proposed amendment to the Comprehensive Plan to relocate the Community Playfield at Peony Lane and the Soo Line Railroad indicates that the sites may be the same. Manager Johnson stated it is still a possibility that the school district and City could purchase a joint site; however, they are purchasing separately at this time. Councilmember Vasiliou suggested that future issues relating to this Community Playfield refer only to the City site. She asked if the City has communicated with the owners of Elm Creek Golf Course regarding this proposal. She noted that many Plymouth residents are inquiring about passive uses in this area and asked that staff and the Park and Recreation Advisory Commission consider this. Community Development Director Dillerud stated Elm Creek Golf Course representatives attended the public hearing on this item. The proposed amendment does not include any property owned by the Elm Creek Golf Course. MOTION was made by Councilmember Vasiliou, seconded by Councilmember Edson, to adopt RESOLUTION 93-220 APPROVING AMENDMENT TO THE PARK AND TRAIL ELEMENT OF THE COMPREHENSIVE PLAN, regarding the relocation of a Community Playfield for property located at the northwest corner of Peony Lane and the Soo Line Railroad. Motion carried on a roll call vote, five ayes. ITEM 6-C ORRIN THOMPSON HOMES. RPUD CONCEPT PLAN PREL PLAN/PLAT, CUP, REZONING, SUBD. CODE VARIANCE (92115) Community Development Director Dillerud stated the Planning Commission recommended approval of the request of Orrin Thompson Homes for Residential Planned Unit Development Concept Plan; Preliminary Plan/Plat and Conditional Use Permit; and, Rezoning from FRD to R-lA and R-2, located at the southeast corner of Old Rockford Road and Dunkirk Lane. The proposal is to develop a 110.5 acre site into 173 single family detached units and 86 twinhome units, including a Subdivision Code Variance for cul-de-sac length. The Council previously denied an earlier design for this site. That denial action was primarily based on the then proposed location for the twinhome units at the northerly extremity of the site, adjacent to Old Rockford Road and Dunkirk Lane. The new PUD differs from that which was denied by reducing the number of twinhome units from 104 to 86 and relocating the majority of the units south of Plymouth Creek. The plan retains one tier of twinhome units immediately north of the creek. Director Dillerud stated that several residents objected to the twinhomes being north of the creek in the new design. The Planning Commission Regular Council Meeting May 3, 1993 Page 4 and staff feel the creek and wooded area represent resources to the site and support the new design. Director Dillerud stated that one issue raised by the developer at the public hearing was a request to grade the site prior to approval of the Land Use Guide Plan Amendment by the Metropolitan Council. The Planning Commission recommended approval of the request. Staff doesn't think the request poses a significant problem, and the grading approval is included in the draft resolution. Councilmember Helliwell asked what is located to the east of the proposed twinhomes. Director Dillerud stated the school playfield and a single family home on a very large site is located to the east. Mayor Bergman asked the developer whether common areas are proposed for the lots on Dunkirk Lane and Old Rockford Road. Bill Pritchard, U.S. Homes, stated that berming and landscaping is proposed between the lots and Dunkirk Lane and Old Rockford Road. The specific proposal will be refined at the Final Plat stage. Maintenance will be the responsibility of the homeowners up to the trail. Mayor Bergman noted experiences in other subdivisions where owners can have very different ideas about appropriate landscaping. He asked the developer to ensure that the grading, if approved, is done adequately to ensure that mowing is easy for the homeowners. Councilmember Vasiliou asked what was unique about this application to warrant approval of the developer's grading request. Director Dillerud stated the developer's concern is that the Metropolitan Council's approval of the Land Use Guide Plan Amendment could be time extensive. Greg Frank; McCombs, Frank, Roos, and Anderlik; requested that Item 257 of the Engineer's Memorandum be deleted. This states that the "Grading plan shall be modified to include a mitigation area for the wetland filling necessitated with the construction of New County Road 9". He stated that this development does not abut County Road 9, and the City Engineer previously indicated that this condition could be deleted. Public Works Director Moore stated staff has no objection to deleting Item 257. Regular Council Meeting May 3, 1993 Page 5 Mr. Pritchard requested that Condition 31 of the proposed resolution be amended to allow that Final Plat approval for the area south of Plymouth Creek could be accepted by the City prior to award of contracts for construction of Dunkirk Lane and Old Rockford Road. He suggested that an area within 500' of New County Road 9 be designated, rather than the entire area south of the creek. Director Moore recommended that the original Condition 31 be retained. He stated the Council needs to consider assessment methods for New County Road 9 improvements which may affect this proposed plat. MOTION was made by Councilmember Helliwell, seconded by Councilmember Tierney, to adopt RESOLUTION 93-221 APPROVING RESIDENTIAL PLANNED UNIT DEVELOPMENT CONCEPT PLAN FOR ORRIN THOMPSON HOMES LOCATED SOUTHEAST OF COUNTY ROAD 9 AND DUNKIRK LANE (92115), deleting Condition 25J of the Engineer's Memorandum relating to mitigation for wetland filling. Motion carried on a roll call vote, four ayes, Vasiliou nay. MOTION was made by Councilmember Helliwell, seconded by Councilmember Tierney, to adopt RESOLUTION 93-222 APPROVING RESIDENTIAL PLANNED UNIT DEVELOPMENT PRELIMINARY PLAT/PLAN, CONDITIONAL USE PERMIT AND SUBDIVISION VARIANCE FOR ORRIN THOMPSON HOMES, INC. LOCATED NORTHEAST OF COUNTY ROAD 9 AND DUNKIRK LANE (92115), deleting Condition 25J of the Engineer's Memorandum relating to mitigation for wetland tilling. Motion carried on a roll call vote, four ayes; Vasiliou nay. MOTION was made by Councilmember Helliwell, seconded by Councilmember Tierney, to adopt ORDINANCE 93-7 AMENDING THE ZONING ORDINANCE TO CLASSIFY CERTAIN LANDS LOCATED SOUTHEAST OF COUNTY ROAD 9 AND DUNKIRK LANE AS R -1A LOW DENSITY SINGLE FAMILY RESIDENTIAL) AND R-2 (LOW DENSITY MULTIPLE RESIDENCE) (92115). Motion carried on a roll call vote, four ayes; Vasiliou nay MOTION was made by Councilmember Helliwell, seconded by Councilmember Tierney, to adopt RESOLUTION 93-223 SETTING CONDITIONS TO BE MET PRIOR TO PUBLICATION OF ORDINANCE REZONING LAND FOR ORRIN THOMPSON HOMES FOR PROPERTY LOCATED AT THE SOUTHEAST CORNER OF OLD ROCKFORD ROAD AND DUNKIRK LANE (92115). Regular Council Meeting May 3, 1993 Page 6 Motion carried on a roll call vote, four ayes; Vasiliou nay. ITEM 6-D NEW CENTURY HOMES. PREL. PLAT AND REZONING (93018) MOTION was made by Councilmember Helliwell, seconded by Mayor Bergman, to adopt RESOLUTION 93-224 APPROVING PRELIMINARY PLAT FOR NEW CENTURY HOMES, INC. FOR KIMBERLY WOODS ADDITION LOCATED SOUTHWEST OF HOLLY LANE AND OLD ROCKFORD ROAD (93018). Motion carried on a roll call vote, five ayes. MOTION was made by Councilmember Helliwell, seconded by Mayor Bergman, to adopt ORDINANCE 93-8 AN ORDINANCE AMENDING THE ZONING ORDINANCE TO CLASSIFY CERTAIN LANDS LOCATED SOUTHWEST OF HOLLY LANE NORTH AND ROCKFORD ROAD AS R -1A (LOW DENSITY SINGLE FAMILY RESIDENTIAL) (93018). Motion carried on a roll call vote, five ayes. MOTION was made by Councilmember Helliwell, seconded by Mayor Bergman, to adopt RESOLUTION 93-225 SETTING CONDITIONS TO BE MET PRIOR TO PUBLICATION OF ORDINANCE REZONING LAND FOR NEW CENTURY HOMES INC. LOCATED SOUTHWEST OF HOLLY LANE AND OLD ROCKFORD ROAD (93018). Motion carried on a roll call vote, five ayes ITEM 6-E GWENDOLYN WELLS. LOT DIVISION AND VARIANCE (93020) MOTION was made by Councilmember Helliwell, seconded by Mayor Bergman, to adopt RESOLUTION 93-226A APPROVING LOT DIVISION AND VARIANCE FOR GWENDOLYN WELLS LOCATED AT 445 QUANTICO LANE NORTH (93020). . Motion carried on a roll call vote, five ayes. MOTION was made by Councilmember Helliwell, seconded by Mayor Bergman, to adopt RESOLUTION 93-226B SETTING CONDITIONS TO BE MET PRIOR TO FILING OF AND RELATED TO LOT DIVISION AND VARIANCE FOR GWENDOLYN WELLS LOCATED AT 445 QUANTICO LANE NORTH (93020). Regular Council Meeting May 3, 1993 Page 7 Motion carried on a roll call vote, five ayes. ITEM 6-F APPLICATION OF PLYMOUTH LIONS FOR TEMPORARY 3.2 LIQUOR LICENSE MOTION was made by Councilmember Helliwell, seconded by Mayor Bergman, to adopt RESOLUTION 93-227 APPROVING TEMPORARY 3.2 LIQUOR LICENSE FOR PLYMOUTH LIONS CLUB, for an event on May 15 and 16. Motion carried on a roll call vote, five ayes. ITEM 6-G APPLICATION FOR TAXI DRIVER LICENSE MOTION was made by Councilmember Helliwell, seconded by Mayor Bergman, to adopt RESOLUTION 93-228 APPROVING TAXI DRIVER LICENSE FOR ERIC WAYNE MORGAN. Motion carried on a roll call vote, five ayes. ITEM 6-H CANCELLATION OF LEASE FOR OUTDOOR ADVERTISING SIGN MOTION was made by Councilmember Helliwell, seconded by Mayor Bergman, to direct the City staff to send a notice of cancellation to Naegele Outdoor Advertising Company canceling Ground Lease No. 9735 effective March 1, 1994, on property purchased by the City of Plymouth. Motion carried on a roll call vote, five ayes. ITEM 6-I RESOLUTION SUPPORTING ELM CREEK INTERCEPTOR FACILITY PLAN MOTION was made by Councilmember Helliwell, seconded by Mayor Bergman, to adopt RESOLUTION 93-229 SUPPORTING THE ELM CREEK INTERCEPTOR FACILITY PLAN AND ITS INCLUSION IN THE METROPOLITAN WASTE WATER TREATMENT AND HANDLING IMPLEMENTATION PLAN. Motion carried on a roll call vote, five ayes. Regular Council Meeting May 3, 1993 Page 8 ITEM 6-J WETLAND MITIGATION PLAN FOR PLYMOUTH CREEK MOTION was made by Councilmember Helliwell, seconded by Mayor Bergman, to adopt RESOLUTION 93-230 APPROVING WETLAND MITIGATION PLAN, U.S. HOMES (PLYMOUTH CREEK HEIGHTS). Motion carried on a roll call vote, five ayes. ITEM 6-K CERTIFICATE OF EXEMPTION FROM 1991 WETLANDS ACT FOR PARKERS LAKE NORTH 9TH ADDITION MOTION was made by Councilmember Helliwell, seconded by Mayor Bergman, to adopt RESOLUTION 93-231 AUTHORIZE THE MAYOR TO SIGN THE CERTIFICATE OF EXEMPTION AND FINDINGS OF FACT FORM, WETLAND ACT OF 1991, PARKERS LAKE NORTH 9TH ADDITION. Motion carried on a roll call vote, five ayes. ITEM 6-L COUNTY ROAD 24/MEDINA ROAD IMPROVEMENTS, PROJECT 031 MOTION was made by Councilmember Helliwell, seconded by Mayor Bergman, to adopt RESOLUTION 93-232 APPROVING PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS, COUNTY ROAD 24/MEDINA ROAD IMPROVEMENTS - PHASE I, CITY PROJECT NO. 031. Motion carried on a roll call vote, five ayes. MOTION was made by Councilmember Helliwell, seconded by Mayor Bergman, to adopt RESOLUTION 93-233 CONFIRMING INTENT TO COMPLETE CITY PROJECT NO. 031 (PHASE II) PER REQUEST OF THE MINNESOTA DEPARTMENT OF TRANSPORTATION, CITY PROJECT NO. 031. Motion carried on a roll call vote, five ayes. Regular Council Meeting May 3, 1993 Page 9 ITEM 6-M NO PARKING ON VICKSBURG LANE AND 36TH AVENUE MOTION was made by Councilmember Helliwell, seconded by Mayor Bergman, to adopt RESOLUTION 93-234 AUTHORIZING THE INSTALLATION OF NO PARKING" SIGNS ON 36TH AVENUE NORTH BETWEEN STATE HIGHWAY 169 AND ZACHARY LANE. Motion carried on a roll call vote, five ayes. MOTION was made by Councilmember Helliwell, seconded by Mayor Bergman, to adopt RESOLUTION 93-235 AUTHORIZING THE INSTALLATION OF NO PARKING" SIGNS ON VICKSBURG LANE BETWEEN SCHMIDT LAKE ROAD AND STATE HIGHWAY 55. Motion carried on a roll call vote, five ayes. ITEM 6-N AUTHORIZING TRAIL ON VICKSBURG LANE FROM HIGHWAY 55 TO COUNTY ROAD 9 MOTION was made by Councilmember Helliwell, seconded by Mayor Bergman, to adopt RESOLUTION 93-236 AUTHORIZING TRAIL ALONG VICKSBURG LANE FROM STATE HIGHWAY 55 TO COUNTY ROAD 9, 1993 STREET RECONSTRUCTION PROJECT, CITY PROJECT NO. 301. Motion carried on a roll call vote, five ayes. ITEM 6-0 AWARD IMPROVEMENT PROJECT CONTRACTS MOTION was made by Councilmember Helliwell, seconded by Mayor Bergman, to adopt RESOLUTION 93-237 AWARDING BID, 1993 STREET RECONSTRUCTION, CITY PROJECT NO. 301. Motion carried on a roll call vote, five ayes. MOTION was made by Councilmember Helliwell, seconded by Mayor Bergman, to adopt RESOLUTION 93-238 AWARDING BID, BRIDLEWOOD FARM 3RD ADDITION, CITY PROJECT NO. 304. Motion carried on a roll call vote, five ayes. Regular Council Meeting May 3, 1993 Page 10 ITEM 6-P ALL WAY STOP SIGN AT 34TH AVENUE AND URBANDALE LANE MOTION was made by Councilmember Helliwell, seconded by Mayor Bergman, to adopt RESOLUTION 93-239 INSTALLATION OF "ALL -WAY" STOP SIGN, at 34th Avenue and Urbandale Lane. Motion carried on a roll call vote, five ayes. ITEM 6-0 AUTHORIZING TREE PLANTING ALONG SOUTH SHORE DRIVE MOTION was made by Councilmember Helliwell, seconded by Mayor Bergman, to adopt RESOLUTION 93-240 AUTHORIZING TREE PLANTING ALONG SOUTH SHORE DRIVE. Motion carried on a roll call vote, five ayes. ITEM 6-R WEST MEDICINE LAKE PARK MOTION was made by Councilmember Helliwell, seconded by Mayor Bergman, to adopt RESOLUTION 93-241 AUTHORIZING A NEW MASTER PLAN FOR WEST MEDICINE LAKE CITY PARK. Motion carried on a roll call vote, five ayes. ITEM 6-S DISBURSEMENTS FOR PERIOD ENDING 4-30-93 MOTION was made by Councilmember Helliwell, seconded by Mayor Bergman, to adopt RESOLUTION 93-242 APPROVING DISBURSEMENTS FOR THE PERIOD ENDING APRIL 30, 1993. Motion carried on a roll call vote, four ayes; Vasiliou nay. ITEM 6-T PLYMOUTH HOUSING ALLIANCE LOT AT COUNTY ROAD 9 AND FERNBROOK LANE MOTION was made by Councilmember Helliwell, seconded by Mayor Bergman, to adopt RESOLUTION 93-243 FORMATION OF A 501C3 NONPROFIT CORPORATION FOR THE PLYMOUTH HOUSING ALLIANCE. Motion carried on a roll call vote, five ayes. Regular Council Meeting May 3, 1993 Page 11 ITEM 6-U DEVELOPMENT CONTRACT BOND REDUCTION MOTION was made by Councilmember Helliwell, seconded by Mayor Bergman, to adopt RESOLUTION 93-244 REDUCING DEVELOPMENT BOND FOR PARKERS LAKE NORTH 7TH ADDITION (91103). Motion carried on a roll call vote, five ayes. ITEM 7-A APPLICATION OF LIQUOR EXPRESS INC.. FOR OFF -SALE INTOXICATING LIQUOR LICENSE Clerk Rauenhorst presented the staff report on the application of Liquor Express, Inc., 12 Nathan Lane, for an off -sale intoxicating liquor license. This location is currently licensed to Kenny's Inc., and the license was recently suspended as the result of a liquor violation. The final day of the suspension is May 5, and she asked that the Council designate the effective date of the new license. Mayor Bergman opened the public hearing at 7:37 p.m. on the off -sale intoxicating liquor license application of Liquor Express Inc., 12 Nathan Lane. No one appeared, and the hearing was closed. MOTION was made by Councilmember Vasiliou, seconded by Councilmember Tierney, to adopt RESOLUTION 93-245 APPROVING OFF -SALE INTOXICATING LIQUOR LICENSE FOR LIQUOR EXPRESS, INC., 12 NATHAN LANE, establishing an effective date of May 6. Motion carried on a roll call vote, five ayes. MOTION was made by Councilmember Vasiliou, seconded by Councilmember Tierney, to adopt RESOLUTION 93-246 APPROVING 1993 CIGARETTE LICENSE APPLICATION for Liquor Express Inc., 12 Nathan Lane. Motion carried on a roll call vote, five ayes ITEM 8-A JAMES MERKEL APPEAL OF MASSAGE CERTIFICATE DENIAL Attorney Meller stated that James Merkel recently submitted an application for a massage certificate in the City of Plymouth. The application was investigated and recommended for denial by the Public Safety Director. The application was denied by the City Manager, and Mr. Merkel has requested to appeal the denial. Attorney Meller stated that all of the license materials are classified as private under the Minnesota Data Practices Act, and he recommended that the Council reference Regular Council Meeting May 3, 1993 Page 12 items in the staff report by page number only. Mr. Merkel has been provided a copy of the staff report for review. Public Safety Director Gerdes cited the four page investigation report on the application, and stated the reasons for denial are outlined in the staff report. Councilmember Vasiliou asked where the business would be located and if the use is permitted in this location. She also asked if Mr. Merkel is working independently or as an employee of the owner. James Merkel, license applicant, stated the information in the staff report was a surprise to him. He stated he has recently completed another test not noted in the report. He provided the Council with a letter of reference from his previous area supervisor, noting that there are conflicting stories from his previous employer. Mr. Merkel stated his previous supervisor could not attend the meeting, but would be willing to attend a future meeting if the item could be deferred. He stated he will be working for Jim Yunger, the owner of The Gym. Jim Yunger, owner of The Gym, stated Mr. Merkel would be an employee of The Gym. Community Development Director Dillerud stated that if Mr. Merkel is an employee of The Gym, the use would be permitted because it is a health and fitness facility. Mr. Merkel requested that the Council defer the appeal if there were unanswered questions so he could arrange for his previous supervisor to attend a future meeting. Councilmember Vasiliou asked what relevance additional information would have on the Public Safety recommendation of denial. Attorney Meller stated it could give another explanation of the items referenced in the report. Director Gerdes stated there would be the potential to reinvestigate the information contained in the reference letter provided this evening as well. MOTION was made by Mayor Bergman, seconded by Councilmember Helliwell, to direct staff to continue the investigation on the appeal of the denial of a massage certificate for James Merkel. Motion carried, five ayes. Regular Council Meeting May 3, 1993 Page 13 ITEM 8-B DETERMINATION OF NEW STATUS FOR PUBLIC LIBRARY Mayor Bergman stated Hennepin County Library Board representatives were unable to attend this meeting and they requested that determination of the new status for the public library site at 36th Avenue North and Vicksburg Lane be deferred. Councilmember Edson supported deferral of the item because the Council does not know if Hennepin County concurs with the City proposed alternative. He asked why the City has not received a copy of the purchase agreement executed by Hennepin County. Director Dillerud stated that the Hennepin County Library Board representatives have been provided a copy of the staff report. Councilmember Vasiliou also expressed concerns that the purchase agreement may be unexecuted. She noted that the Council held a special meeting to discuss the library site issue with Hennepin County representatives. She has been contacted by Downtown Plymouth property owners who feel that the County is not being held to the same standards as private developers on th s land use related issue. Councilmember Helliwell asked if the purchase agreement has been signed by the City. Attorney Meller stated the City has signed the agreement and forwarded it to Hennepin County to be executed. Councilmember Tierney suggested that staff contact Hennepin County for written confirmation that the purchase agreement has been executed. Also, if the County concurs with the staff recommendation with respect to the status of the library site, there may be no reason for the County representatives to attend the Council meeting. MOTION was made by Councilmember Helliwell, seconded by Councilmember Tierney, to defer this issue to the next meeting, and to direct staff to contact Hennepin County Library representatives Rohlf and Shannon to determine whether the purchase agreement has been executed by the County and whether the proposed resolution with respect to the status of the library site is acceptable to them. Motion carried, five ayes. Regular Council Meeting May 3, 1993 Page 14 ITEM 8-C REQUEST TO PARTICIPATE IN SANITARY SEWER REPAIR IN SUNSET VALLEY HOMES 2ND ADDITION Public Works Director Moore presented the staff report on the request to participate in sanitary sewer repair in Sunset Valley Homes 2nd Addition. He stated that previous to any development in this area, the City constructed a sanitary sewer to serve the existing homes around the Beacon Heights School in the mid 1960's. During the subsequent development of this area by Mr. Henning, the City's existing sanitary sewer has been damaged and must be repaired. Director Moore stated the sewer was televised in 1988 and showed no damage at that time. In 1989, the developer installed the lateral sanitary sewer, watermain, and curb and gutter. When the sewer was televised again in 1992, the sewer had settled about 10" for a distance of 150'. He stated the developer stockpiled material over the sewer which caused the soil to compress and the sewer to settle. The developer has not proceeded with recording of his final plat, and has proposed that the cost of the repairs be shared in thirds by the City, the developer, and the future purchasers of the lots. The developer has now sold the lots to Tony Eiden who is proposing to building homes in the area. Staff recommends that the responsibility to repair the sewer is that of the developer. He requested that the Council determine whether the City should share in the cost. Councilmember Vasiliou asked who suggested the one-third cost split. Director Moore stated the proposal was originally made by the developer's attorney. Councilmember Tierney asked if the same sewer installation were done today, would it be done the same way, and whether it is common for a developer to stockpile that amount of material over a sewer line. She also asked if the developer was aware of the peat soil. Director Moore stated there are very few records that relate to the project. There is not enough information to make that determination. He stated it is not common to stockpile that amount of material over a sewer line, but was probably done in order that walk -out style homes could be built on the lots. Director Moore stated that notes from a November 1989 preconstruction meeting indicate that according to the soils report in 1985 from the developer's engineer, peat was in the area. There would not have been a soil boring directly over the sanitary sewer. The developer, John Henning, 16860 County Road 40, Carver, stated that he does not feel he is responsible for any of the repair cost of the sewer. He stated he obtained grading permits and was never informed about the peat by the City, and it Regular Council Meeting May 3, 1993 Page 15 was not shown on the as-builts. About 8-10 feet of fill was placed over the sanitary sewer, and he stated it is normal to place 10 feet of fill over a good base. He believes the City is totally responsible for the situation; however, he agrees to participate in the one-third cost share. Tony Eiden, 4100 Berkshire Lane, stated he has seven potential property buyers who are ready to begin building projects. He stated the one-third cost sharing proposal would be a way of resolving the issue so the repair project can move ahead. Councilmember Helliwell noted that the sewer was fine for over 20 years and problems were experienced only when the earth movement was done by the developer. Mr. Henning stated that because the City issued the grading permits, the City should be responsible for the repairs. He stated the developer had a sewer engineer and soil engineer on-site during the grading project. He stated that several types of pipe were installed on the sewer project, and he believes the clay pipe would have to be replaced after 30 years. Mayor Bergman asked how the repair would be done if a problem developed several years from now. Director Moore stated there are clay pipes still performing well in other cities after 100 years. In response to Mayor Bergman's question, he stated the repair would probably be done by putting a lining inside'the sanitary sewer pipe which can be accessed from the manhole. Councilmember Tierney asked what is considered for issuance of a grading permit. Director Moore stated the plan must be submitted by a professional engineer and must include a soils report. He stated the as -built plans or project records do not indicate how the sewer installation was done. Mr. Henning stated his attorney was unable to attend this meeting, but his attorney indicated that whoever installed the original sanitary sewer line will always be responsible for the work. Director Moore stated there is no statute of limitations with respect to engineering design. The City staff does not do this type of design work. It would have been done by consulting engineers. Regular Council Meeting May 3, 1993 Page 16 MOTION was made by Councilmember Helliwell, seconded by Councilmember Tierney, for the City to participate in one-third of the cost for the sanitary sewer repair. Councilmember Tierney stated that since the responsibility is difficult to determine, the cost-sharing proposal could resolve the problem. She believes the City has some responsibility through approval of the grading plans. Mayor Bergman stated there has to be some limit to the City's potential liability in these type of cases. He does not believe the City should pay for repair work that was necessitated by something done by the developer. Councilmember Helliwell stated she supports the cost-sharing by the City because the City Attorney has indicated that if this case goes to court, the defense cost to the City could be greater than the repair cost. Henry Wintermute stated he is a potential homeowner in this area and asked for clarification of the cost-sharing proposal. The cost-sharing proposal was described. Another potential homebuyer in the area encouraged the Council to participate in the cost-sharing because any fixture litigation costs would outweigh the approximately $15,000 City share of the repair costs. Motion failed: Helliwell and Tierney ayes; Edson, Vasiliou, and Bergman nays. ITEM 8-D BUDGET GOALS FOR 1994 Manager Johnson stated preparation of the 1994 budget draft will begin in the next few weeks. He asked that Councihnembers provide direction to staff regarding their 1994 budget goals and priorities, particularly where new or expanded programs are proposed. Mayor Bergman stated the seven -member Council will need to be considered during budgeting. Councilmember Vasiliou stated that salaries account for the largest portion of the budget, and it is difficult to discuss salaries and benefits when the Council hasn't received the State Auditor's report. Councilmember Edson stated that he would hope to be provided better information on estimated current year revenues. He stated the Council should also evaluate the General Fund operating reserve to determine whether the past practice of the reserve being 40 percent of the budget is adequate. If so, this should be taken into account during budgeting so the reserve is not further increased. Regular Council Meeting May 3, 1993 Page 17 Councilmember Vasiliou stated she wants the Council to review the memberships for the various lobbying groups. Councilmember Helliwell stated she would like to see the legal services expenditures reduced to about $300,000. She also stated there is a possibility that the 80 percent reimbursement by Hennepin County for the City's recycling program may be reduced. Councilmember Helliwell suggested that rather than increasing the budget for a seven member Council, the Council consider dividing their current budgeted amount for salaries for seven members. Councilmember Vasiliou stated she would support dividing the current amount budgeted for Council salaries by seven members. Councilmember Tierney stated she is concerned about increasing the levy over last year's levy. She also would like the Council to consider in-house attorneys when considering the legal budget. ITEM 9-A CDBG AMENDED CITIZEN PARTICIPATION PLAN Community Development Director Dillerud stated the Housing and Redevelopment Authority (HRA) has recommended approval of a revised Citizen Participation Plan as an aid to encourage the involvement of more lower income citizens in consideration of programs and funding for CDBG activities. MOTION was made by Mayor Bergman, seconded by Councilmember Edson, to adopt RESOLUTION 93-247 ADOPTION OF A CITIZEN PARTICIPATION PLAN FOR THE COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM. Motion carried on a roll call vote, five ayes. ITEM 9-B-1 SENIOR CITIZEN HOUSING - INTERNAL FINANCING BY CITY Connnunity Development Director Dillerud presented the staff report on the proposal for internal financing for the Senior Housing Project at the northeast corner of Plymouth Blvd. and 37th Avenue. He stated the pro forma from the project manager, Walker Development, suggests that the City be the lender from its investment pool at an interest rate which approximates a U.S. Treasury obligation. It is anticipated that the City would formalize an interfund transfer of 6,500,000 over a six year period. An alternative method of bond finance would be to go to an open market sale; however, the interest rate would be about 7.5 percent versus 6 percent, or less interest rate with a loan from the City. The attractiveness of the lower interest rate Regular Council Meeting May 3, 1993 Page 18 is the primary feature for using internal financing. In addition, over $500,000 of underwriting and other issuance fees can be saved. The project would be pledged as collateral. Director Dillerud stated the HRA has approved making an equity contribution of 1,000,000 to the project, and an ongoing annual subsidy amount of $300,000 for rent subsidies to qualifying seniors. The HRA is considering a sliding rent basis. Councilmember Edson asked for the Finance Director's opinion of the internal financing proposal. Finance Director Hahn stated this would be a good financing option for the project because the City cannot get good rates on its investments due to current low interest rates. Councilmember Tierney asked if there was any risk involved. Finance Director Hahn stated there is the potential risk that the project could fail. Community Development Director Dillerud stated the HRA retains its levy authority which is about $375,000 each year. The housing would have to be about 50 percent vacant before the project would financially fail. Councilmember Edson stated that even if the financing was done on the open market, the City may need to guarantee the bonds in order to get a good interest rate. The risk may be equal to internal financing. Also, the savings in underwriting and attorney fees is significant under the internal financing option. MOTION was made by Councilmember Edson, seconded by Councilmember Tierney, to adopt RESOLUTION 93-248 APPROVAL OF INTERNAL FINANCING FOR THE DEVELOPMENT OF SENIOR CITMEN HOUSING. Motion carried on a roll call vote, five ayes. ITEM 9-B-2 BID PROCESS FOR SENIOR CITIZEN HOUSING PROJECT Community Development Director Dillerud stated that the HRA under state law has control over the bidding process for the senior citizen housing project and open bidding is not required. The project manager, Walker Development, has suggested the creation of a "short list" of contractors who are experienced with senior housing projects to quote the project without any commitment from the HRA that the job would automatically be awarded to a specific contractor. This process would allow the LIRA to get a more accurate estimate of projected Regular Council Meeting May 3, 1993 Page 19 building costs. The HRA has asked that the City Council indicate whether they would support the process of a "short list" rather than using strictly a formal bid process. Once the quotes are received, the HRA could decide to negotiate with one contractor or to bid the project. Councilmember Edson stated that the contractor who is selected for the project would serve as the construction manager. The subcontractors would be bid. He stated this process could be beneficial in reducing costs given the increased cost in materials in recent months. Manager Johnson stated he has had experience with the "short-list" approach and believes the process keeps costs down while ensuring a quality project. MOTION was made by Councilmember Helliwell, seconded by Councilmember Edson, to endorse the concept of a "short-list" process for selecting a contractor for the senior citizen housing project. Motion carried, five ayes. ITEM 9-C CDBG -INVITATION OF HENNEPIN COUNTY TO REJOIN AS A PARTICIPATING COMMUNITY Community Development Director Dillerud stated the City had been a participant with other communities in Urban Hennepin County for purposes of Community Development Block Grant (CDBG) funding since 1976. In 1990, Plymouth achieved "entitlement status" when the City's population exceeded 50,000. The City elected to deal directly with HUD, rather than through the County. Hennepin County has recently asked the City to consider rejoining Urban Hennepin County as a participating community. The HRA believe it would be best to maintain the entitlement status having gone through a considerable learning curve over the last three years. As a entitlement city, there is a 20 percent allowance for general CDBG administration in addition to those administrative costs that can be deducted for administering specific activities. It appears the City is somewhat better off budget wise in maintaining entitlement status, and the HRA recommends the City not rejoin Urban Hennepin County at this time. MOTION was made by Councilmember Edson, seconded by Councilmember Vasiliou, to adopt RESOLUTION 93-249 DECLINE THE INVITATION OF HENNEPIN COUNTY TO REJOIN AS A PARTICIPANT COMMUNITY IN THE URBAN HENNEPIN COUNTY PROGRAM. Motion carried on a roll call vote, five ayes. Regular Council Meeting May 3, 1993 Page 20 ITEM 9-D ASSESSMENT ALTERNATIVES, PROJECTS 308 AND 310 Public Works Director Moore presented the staff report on assessment alternatives for New County Road 9 improvements, Project No. 310, and Dunkirk Lane improvements, Project No. 308. He stated both projects were initiated through the 1993 Capital Improvements Program. The City's current assessment policy for new improvements provides that LA -1 and LA -2 guided property be assessed for up to one-half a 36 foot wide 7 -ton street with concrete curb and gutter and storm sewer. Commercial and service business property would be assessed for one-half a 52 foot wide 9 -ton street with concrete curb and gutter. He presented two alternatives for assessments for the projects: 1) On a front footage basis; and 2) Spreading the cost across all the lots and future lots of properties which abut the proposed improvements. The second alternative has been prepared in consideration of the diagonal alignment of New County Road 9 and the severing of parcels making development more difficult for the owner. The traffic consultant, Strgar-Roscoe-Fausch, has analyzed future roadway usage with full development of the properties between Highway 55, Old Rockford Road, Vicksburg Lane, and Dunkirk Lane with all proposed roadway improvements completed. This analysis shows all properties in the area benefiting from the proposed County Road 9 as well as upgraded Dunkirk Lane. He presented information on proposed assessments under each assessment alternative. The estimated total cost for both projects is $3,192,070. It is proposed that about 1,623,060 would be assessed, with the remainder paid by the City through utility, park dedication, and state aid funds. He requested the Council provide direction on the preferred assessment alternative and schedule public hearings on the projects. Councihnember Vasiliou asked when an assessment becomes pending on the property. Director Moore stated an assessment becomes pending when the project is ordered. The Council has six months in which to order the project from the public improvement hearing. Bill Pritchard, Orrin Thompson Homes, represented Plymouth Creek Heights. He stated that when he purchased this property, he assumed the current City assessment policy on a front footage basis would be used. He stated County Road 9 does not abut or lie within the Plymouth Creek Heights Development. Mr. Pritchard stated he has not had time to analyze the assessment alternatives with staff and requested that this item be deferred to a future meeting. He also asked why a 20 acre parcel designated for office use is not included in the proposed assessment area. Regular Council Meeting May 3, 1993 Page 21 Director Moore stated that 20 acre development has costs that will likely be assessed for another project. Rick Sathre, Sathre-Bergquist, represented the Sugar Hills development. He stated they generally support the concept of assessment by area rather than front footage; however, he would like additional time to consider the options. Mr. Sathre stated the majority of Sugar Hills residents will use Vicksburg Lane rather than County Road 9 or Dunkirk Lane. Also, the Sugar Hills property was heavily assessed for Vicksburg Lane improvements. He believes there should be some consideration to increased assessments for lots that receive direct or indirect access from the improved roadways. Mr. Sathre asked if the City will receive reimbursement from the County for the County Road 9 project, and how the project cost paid through state aid funds compares to the proposed assessments. He stated the Sugar Hills developer also had a considerable expense due to the County Road 9 right-of-way dedication. The developer paid $170,000 for the land that was dedicated for the roadway, and he believes the owner should be credited for that amount. MOTION was made by Mayor Bergman, seconded by Councilmember Vasiliou, to defer consideration of the assessment alternatives for New County Road 9 from Vicksburg Lane to Highway 55, Project 310, and Dunkirk Lane from Old Rockford Road to New County Road 9, Project 308, to allow time for developers to meet with staff to discuss the questions raised. Jim Shaw, 2130 Urbandale Lane, represented the church parcel. He supported the deferment. Motion carried, five ayes. YPEM 9-E FII2ST QUARTER 1993 FINANCIAL STATEMENTS Finance Director Hahn presented the First Quarter 1993 unaudited financial statements. He stated that permit revenues are down slightly over the 1992 record year; however, overall revenues are fairly strong. Councilmember Vasiliou asked if the revenues were expected to be this strong for 1993. Director Hahn stated the City did not anticipate that permit and other development revenues would continue so strong in 1993. This has largely resulted from the continued low interest rates. Regular Council Meeting May 3, 1993 Page 22 Manager Johnson stated that the future quarterly financial reports will indicate percentage of budget received. MOTION was made by Councilmember Vasiliou, seconded by Councilmember Edson, to accept the first quarter 1993 financial report. Motion carried, five ayes. ITEM 9-F-1 1993 CLASSIFICATION. COMPENSATION, AND PAY EQUITY IMPLEMENTATION PLAN Manager Johnson presented the proposed 1993 Classification, Compensation, and Pay Equity Implementation Plan for non-union employees. He stated the proposed ranges for 1993 were arrived at by adding 2.9 percent (the rate of inflation) to the 1992 ranges. In addition, some of the ranges were adjusted for consistency with the Clerical, Technical, Professional union proposal. He stated the 1993 Plan was not adopted at the end of the 1992, as normally would be done, because three of the four bargaining units were not settled at that time. Manager Johnson stated that individual salary increases for non-union employees will be based on performancelevel, market conditions, pay equity considerations, and the status of other benefits. During 1992, the Council adopted a salary implementation policy which limited increases for any individual to four percent, and department heads to three percent. He requested that this policy not be continued for 1993 due to possible changes in other city benefits, as well as performance levels, market, and pay equity. Manager Johnson stated the proposed resolution provides that the City Manager will provide a comprehensive report on salary and benefits for non -represented positions. The study will specifically include recommendations for revised policies for mileage allowances, use of city vehicles, City contributions for life, health, and dental coverage, and vacation allowances. The study will be provided no later than September 1, 1993. MOTION was made by Councilmember Tierney, seconded by Councilmember Helliwell, to remove the cap on salaries for employees of four percent and for department heads of three percent. Discussion was held on whether this Council direction given for 1992 salaries is still in effect. Councilmember Edson stated his intent in making the motion last year was that it would be effective for 1992 only, and the cap ended at the end of 1992. Councilmembers Tierney and Helliwell removed their motion and second. Regular Council Meeting May 3, 1993 Page 23 Personnel Coordinator Sobania presented the proposed resolution. MOTION was made by Councilmember Helliwell, seconded by Councilmember Tierney, to adopt RESOLUTION 93-250 APPROVING THE 1993 CLASSIFICATION, COMPENSATION, AND PAY EQUITY IMPLEMENTATION PLAN. Councilmember Vasiliou stated she doesn't understand how the Council can act on this issue until the state auditor's report is received and the Council has an accurate reporting of salaries and benefits. She stated that she would like the benefit of the state auditor's opinion, and that is her purpose for abstaining on the four agenda items relating to salaries and benefits. Councilmember Helliwell asked how employees would be impacted if the Council took no action on this item. Manager Johnson stated staff is still operating under the 1992 classification plan. The most immediate impact is on a few long-term employees who are at the maximum of their range. Their salaries will remain frozen until the ranges are adjusted. Personnel Coordinator Sobania stated the 2.9 percent increase approximates the cost of living for the past year. In addition, other comparison cities have increased salaries 2 1/2 to 3 percent. Manager Johnson stated the 2.9 percent would equate what other City bargaining units have received. Councilmember Edson stated the Council should not let a delay on receipt of the state auditor's response delay the Council on normal day-to-day compensation issues. He stated the requested adjustment to the salary ranges is not out of line and does not affect the auditor's report. Councilmember Vasiliou stated she does not view compensation issues as routine and once increased, it is difficult to go back. Motion carried on a roll call vote, four ayes; Vasiliou abstained. ITEM 9-F-2 AMENDMENTS TO VACATION LEAVE PORTION OF PERSONNEL POLICY Manager Johnson recommended adoption of a resolution which provides authorization for the City Manager: 1) to negotiate an additional week of vacation for certain candidates for employment where the employment of such person is Regular Council Meeting May 3, 1993 Page 24 highly desirable to the City and additional vacation may be necessary to induce the person to accept the job offer; 2) to allow accrual of vacation leave beyond the stated maximum only to serve a public purpose and to require reporting of such authorization to the City Council; and 3) to authorize continuation of this benefit for certain existing employees. Mayor Bergman suggested that a reduction of the maximum vacation accrual from 320 to 240 hours is reasonable based on surveys from other cities. Councilmember Edson stated that employees currently exceeding the 320 hour maximum could be given a period of time to reduce their accrual to 240 hours. Manager Johnson stated this provision is consistent with the 30 day maximum accrual feature of the proposed agreement with the clerical, technical, and professional bargaining unit. He recommended that the Council adopt the 240 hour maximum accrual in the future when the annual leave policy is considered. Councilmember Edson stated he would support the amendment to the personnel policy regarding vacation accrual with the understanding that in the future the Council will consider an annual leave policy which will reduce the maximum accrual. MOTION was made by Mayor Bergman, seconded by Councilmember Helliwell, to adopt RESOLUTION 93-251 APPROVING THE AMENDMENTS TO THE PERSONNEL POLICY REGARDING VACATION ACCRUAL, with the understanding that an annual leave policy containing a reduced maximum accrual will be presented for consideration in the future. Motion carried on a roll call vote, four ayes, Vasiliou abstained. ITEM 9-F-3 1993 HEALTH AND DENTAL INSURANCE BENEFITS Manager Johnson recommended approval of 1993 health and dental insurance benefits for non -represented city employees. Traditionally, department heads received full medical and dental insurance coverage, employees who were supervisors or above grade 9 received the coverage level negotiated in the sergeant's contract, and general employees received the level provided to police officers. He stated one change proposed for 1993 is to include all employees who are exempt from overtime in the mid-level of increased benefits, rather than by grade or "supervisory" status. Manager Johnson stated the proposal also includes an increase in life insurance from $10,000 to $20,000. Councilmember Vasiliou asked if these benefits could be adjusted following the salary and benefit survey. Regular Council Meeting May 3, 1993 Page 25 Manager Johnson stated he may proposed a new policy following the study. Mayor Bergman said he doesn't support the three levels of payments. Councilmember Edson concurred and suggested that two levels be used for exempt and non-exempt employees. He stated that, as in private business, employees need to share in the cost of health care. MOTION was made by Councilmember Edson, seconded by Mayor Bergman, to adopt a resolution approving the 1993 health and dental insurance benefits for non - organized city employees, establishing two levels based on exempt or non-exempt status. Motion failed on a roll call vote: Edson and Bergman ayes; Tierney and Helliwell nays; Vasiliou abstained. MOTION was made by Councilmember Helliwell, seconded by Councilmember Tierney, to adopt a resolution approving the 1993 health and dental insurance benefits with three levels of coverage as proposed in the original resolution. Motion failed: Tierney and Helliwell ayes; Edson and Bergman nays; Vasiliou abstained. MOTION was made by Councilmember Edson, seconded by Mayor Bergman, to defer the issue of health and dental insurance benefits for non -organized city employees and to direct the City Manager to recommend a two tier system based on exempt/non-exempt status as part of the salary and benefit study. Manager Johnson stated he has no problem basing insurance benefits on a two tier system. Councilmember Edson and Mayor Bergman withdrew their motion and second. MOTION was made by Councilmember Tierney, seconded by Mayor Bergman, to adopt RESOLUTION 93-252 APPROVING THE 1993 HEALTH AND DENTAL INSURANCE BENEFITS FOR NON -ORGANIZED CITY EMPLOYEES, establishing two levels based on exempt and non-exempt status. Motion carried on a roll call vote: four ayes; Vasiliou abstained. Regular Council Meeting May 3, 1993 Page 26 ITEM 9-F-4 VEHICLE AND MILEAGE ALLOWANCE POLICY Manager Johnson stated the policy on vehicle provision and mileage allowance needs more study. He suggested that the Council approve the continuation of City vehicle provision and mileage allowances that were in effect on February 1, 1993, until such time as the Council has an opportunity to review proposals or until September 1, 1993. MOTION was made by Councilmember Helliwell, seconded by Councilmember Tierney, to approve the continuation of vehicle provision and mileage allowances that were in effect on February 1, 1993, until such time as the Council has an opportunity to review proposals or until September 1, 1993. Councilmember Vasiliou asked how the Council could act on this policy without the benefit of records showing amounts paid to individual employees. She stated there apparently is no record that shows what each employee has received. Manager Johnson stated there are records on what employees have been paid. There are not complete records in all cases of how much mileage is City related. He stated some employees kept complete records, while others kept no records and paid income taxes on the entire mileage amount received. Councilmember Edson asked what mileage allowances are currently being paid, and if the Council is being asked to temporarily authorize the existing practice to continue. Manager Johnson stated that mileage allowances in effect as of February 1 have been continued to date. He is requesting that the existing practice be authorized to continue until the salary and benefit report is presented to the Council no later than September 1. Councilmember Edson stated that City employees should be reimbursed for their business mileage, and employees should not bear the cost while the Council develops a policy. He suggested that the Council authorize mileage reimbursement at $.28 per mile pending the investigation and determination of authorization of benefits. Manager Johnson stated the current authorized reimbursement amount established by City Council policy is $.24 per mile. Motion failed: Helliwell and Tierney ayes; Edson, Vasiliou, and Bergman nays. Regular Council Meeting May 3, 1993 Page 27 MOTION was made by Councilmember Edson, seconded by Mayor Bergman, to adopt RESOLUTION 93-253 AMENDING MILEAGE REIMBURSEMENT POLICY AND PROCEDURES, establishing the reimbursement rate at the standard IRS rate per mile. Motion carried on a roll call vote, five ayes. Councilmember Edson stated the City Manager has flexibility in establishing fair compensation. He views this policy as an interim approach until September 1, 1993. By that time, a new compensation policy would be recommended by the City Manager which would include a recommendation on vehicle provision and mileage reimbursement. He stated that he has questioned the propriety of these allowances because they may not be based on actual mileage. He stated using the per mile basis rather than an allowance in the interim will make it accountable. Councilmember Helliwell expressed concerns that logging and paying actual mileage reimbursement for all employees will cause additional bookkeeping work. She supports the Manager's recommendation to continue mileage allowances to employees currently receiving it until the study and recommendation on salaries and benefits is received by September 1. Mayor Bergman stated he is unwilling to authorize mileage allowances, even on a temporary basis, since he would not have originally authorized it. Councilmember Helliwell stated the provisions in the City Manager's contract should also be addressed. Manager Johnson suggested that the Council obtain an opinion from the City Attorney on this issue. Attorney Meller stated that Dwight Johnson's contract is authorized by the existing policy and was voted on by the Council. MOTION was made by Councilmember Edson, seconded by Mayor Bergman, to adopt RESOLUTION 93-254 APPROVING VEHICLE PROVISION AND MILEAGE POLICY, authorizing that all mileage be reimbursed at the standard IRS rate until the City Manager proposes a policy for mileage reimbursement that is consistent and integrated in overall compensation practices. The policy is to be proposed no later than September 1, 1993. The vehicle provision for the City Manager, Public Safety Director, and Fire Chief is authorized to continue. Motion carried on a roll call vote: Edson, Vasiliou, and Bergman ayes; Helliwell and Tierney nays. Regular Council Meeting May 3, 1993 Page 28 Joe Domagala stated he would like the proposed policy extended to address Councilmembers and Commissioners. Mayor Bergman responded that Councilmembers and Commissioners do not currently receive any reimbursement for mileage driven on City business. ITEM 9-G STUDY SESSION SCHEDULE AND INFORMATION Manager Johnson reported on the following upcoming events: Public Safety Building Open House, Board of Review, Parkers Lake Playfield Grand Opening, and Bass Lake Playfield Grand Opening. The meeting was adjourned at 11:07 p.m. Ti6 Clerk