HomeMy WebLinkAboutCity Council Minutes 02-22-1993MINUTES
REGULAR COUNCIL MEETING
FEBRUARY 22, 1993
The regular meeting of the Plymouth City Council was called to order by Mayor Bergman
at 7:00 p.m. in the Council Chambers of the City Center, 3400 Plymouth Blvd., on
February 22, 1993.
PRESENT: Mayor Bergman, Councilmembers Edson, Helliwell, Tierney, and Vasiliou
ABSENT: None
STAFF PRESENT: City Manager Johnson, Assistant Manager Boyles, Public Works
Director Moore, Community Development Director Dillerud, Public Safety Director
Gerdes, Park Director Blank, Finance Director Hahn, City Attorney Meller, and City
Clerk Rauenhorst
ITEM 4-A ANNUAL REPORT FROM NORTHWEST HENNEPIN HUMAN
SERVICES COUNCIL
Mary Dolan, the City's representative to the Northwest Hennepin Human Services
Council, showed a videotape regarding the organization's planning functions and
delivery of services. She stated the Council will be forwarded the annual report.
ITEM 4-13 1991 CERTIFICATE OF ACHIEVEMENT FOR EXCELLENCE IN
FINANCIAL REPORTING
Mayor Bergman presented Finance Director Hahn with the 1991 Certificate of
Achievement for Excellence in Financial Reporting. The Certificate of
Achievement is the highest form of recognition in governmental accounting and
financial reporting. This is the eleventh year the City has received this award.
Finance Director Hahn thanked the Council and Finance Department staff for their
support and assistance in achieving the award.
ITEM 4-C 1992 ANNUAL REPORT, PARK AND RECREATION ADVISORY
COMMISSION
Don Anderson, Chairperson of the Park and Recreation Advisory Commission,
presented the Commission's 1992 Annual Report.
Regular Council Meeting
February 22, 1993
Page 2
ITEM 4-1) PROCLAMATION - FRANK BOYLES DAY
Mayor Bergman proclaimed February 26 as "Frank Boyles Day" in the City of
Plymouth and wished Assistant Manager Boyles the best in his new position as
City Manager of Prior Lake.
Assistant Manager Boyles thanked the Council, department directors, and
Administration Department staff for their assistance.
Manager Johnson thanked Assistant Manager Boyles for his help and support
during the City Manager transition.
ITEM 5 APPROVE AGENDA
MOTION was made by Councilmember Helliwell, seconded by Councilmember
Tierney, to approve the agenda.
Motion carried on a roll call vote, five ayes.
ITEM 6 CONSENT AGENDA
Items 6-D, 6-K, and 6-P-2 were removed from the Consent Agenda.
MOTION was made by Councilmember Helliwell, seconded by Councilmember
Edson, to adopt the Consent Agenda as amended.
Motion carried on a roll call vote, five ayes.
ITEM 6-A APPROVAL OF MINUTES
MOTION was made by Councilmember Helliwell, seconded by Councihnember
Edson, to approve the minutes of February 8, 1993.
Motion carried on a roll call vote, five ayes.
ITEM 6-B DISBURSEMENTS FOR PERIOD ENDING 1-31-93
MOTION was made by Councilmember Helliwell, seconded by Councilmember
Edson, to adopt RESOLUTION 93-97 APPROVING DISBURSEMENTS
FOR THE PERIOD ENDING JAN. 31, 1993.
Motion carried on a roll call vote, five ayes.
Regular Council Meeting
February 22, 1993
Page 3
ITEM 6-C TERRY/DIANA PEDERSEN, AMENDED PUD PLAN AND CUP
93003
MOTION was made by Councilmember Helliwell, seconded by Councilmember
Edson, to adopt RESOLUTION 93-98 APPROVING AMENDED
RESIDENTIAL PLANNED UNIT DEVELOPMENT PLAN AND
CONDITIONAL USE PERMIT FOR TERRY AND DIANA PEDERSEN
LOCATED AT 12605 52ND AVENUE NORTH (93003).
Motion carried on a roll call vote, five ayes.
ITEM 6-D HAZELDEN PIONEER HOUSE, CUP AMENDMENT TO
SUBSTITUTE OUTPATIENT TREATMENT (93004)
Community Development Director Dillerud stated the Planning Commission
recommended approval of the request of Hazelden Pioneer House for amended
Conditional Use Permit to allow the substitution of up to 16 outpatient clients
within the 75 client authority already approved at 11505 -36th Avenue North.
There would be no construction activity or enlargement in the overall authority of
75 patients. He stated that two persons spoke at the public hearing before the
Planning Commission and both supported the proposed amendment.
Richard Pappin, 3640 Wellington Lane North, stated that two years ago the
Council heard resident concerns relating to the Conditional Use Permit for Mission
Farms. He stated the Council was advised by area residents that Mission Farms
clients urinated on their lawns and wandered onto their property. This created
neighborhood fears and residents objected to the constant sirens responding to
incidents at the facility. He stated that residents of northeast Plymouth are
concerned about any changes at the Hazelden Pioneer House because it is within
1,000 yards of a school. He also stated that thefts increased from 1991 to 1992 in
the area of the City in which this facility is located. Mr. Pappin asked how
outpatients would be transported to and from the facility. He stated concerns
about the patients loitering in the neighborhoods and urged the Council to reject
the request.
Councilmember Edson asked if there is a projection of the additional traffic that
would be generated and a description of who the 16 outpatients would be
replacing.
Director Dillerud stated that traffic was discussed at the Planning Commission
meeting. This Conditional Use Permit amendment would result in about two trips
per day per client, or a total of 32 trips added to 36th Avenue North. This
increase would be unnoticeable. He stated Hazelden representatives indicated that
outpatients would arrive and leave by vehicle, and would not be coming and going
Regular Council Meeting
February 22, 1993
Page 4
from the facility during the day. Director Dillerud stated the facility is not
currently being used to full capacity. The substitution of 16 outpatients is an effort
to better use the facility and personnel. The same type of patients will be treated.
Mike Shicks represented Hazelden Pioneer House. He stated the outpatients will
be the same adolescent population that is currently served by the facility. They will
be transported to and from the facility by private vehicle, and will not be
wandering around the neighborhood.
Councilmember Helliwell asked what type of treatment is offered at the facility.
Mr. Shicks stated the program involves counseling and education related to
alcohol and drug use. In nine years, he has received no complaints about the
facility or the Hazelden clients creating problems in the neighborhood.
MOTION was made by Mayor Bergman, seconded by Councilmember Helliwell,
to adopt RESOLUTION 93-99 APPROVING CONDITIONAL USE
PERMIT AMENDMENT FOR HAZELDEN PIONEER HOUSE (93004).
Councilmember Edson stated he will support this request. He clarified that
Hazelden Pioneer House and Union Mission are two separately owned facilities.
He joins the neighbors in their concerns relating to the adult population and
problems in the neighborhood relating to Union Mission. To his knowledge, no
complaints have been received relating to Hazelden Pioneer House.
Mayor Bergman stated he has received no complaints with respect to Union
Mission since the issue was last discussed about two years ago. The meetings
between the Union Mission representatives and neighborhood have resulted in
improvements.
Councilmember Tierney stated Hazelden has a history of providing fine services
for its clients and she will support the request. Also, the offering of outpatient
services may result in cost savings to patients.
Motion carried on a roll call vote, five ayes.
ITEM 6-E TIMOTHY/PATRICIA O'BRIEN, AMENDED PUD PLAN AND CUP
93007
MOTION was made by Councilmember Helliwell, seconded by Councilmember
Edson, to adopt RESOLUTION 93-100 APPROVING AMENDED
RESIDENTIAL PLANNED UNIT DEVELOPMENT PLAN AND
CONDITIONAL USE PERMIT FOR TIMOTHY AND PATRICIA
O'BRIEN LOCATED AT 4615 TRENTON CIRCLE (93007).
Regular Council Meeting
February 22, 1993
Page 5
Motion carried on a roll call vote, five ayes.
ITEM 6-F VERN REYNOLDS CONSTRUCTION COMPANY. FINAL PLAT
FOR "BASS LAKE TERRACE 3RD ADDITION" (93011)
MOTION was made by Councilmember Helliwell, seconded by Councilmember
Edson, to adopt RESOLUTION 93-101 APPROVING FINAL PLAT FOR
VERN REYNOLDS CONSTRUCTION COMPANY FOR BASS LAKE
TERRACE 3RD ADDITION LOCATED SOUTHWEST OF VINEWOOD
LANE AND 55TH AVENUE NORTH (93011).
Motion carried on a roll call vote, five ayes.
MOTION was made by Councilmember Helliwell, seconded by Councilmember
Edson, to adopt RESOLUTION 93-102 SETTING CONDITIONS TO BE
MET PRIOR TO FILING OF AND RELATED TO FINAL PLAT FOR
VERN REYNOLDS CONSTRUCTION COMPANY FOR BASS LAKE
TERRACE 3RD ADDITION LOCATED SOUTHWEST OF VINEWOOD
LANE AND 55TH AVENUE NORTH (93011).
Motion carried on a roll call vote, five ayes
ITEM 6-G CITY OF PLYMOUTH, LOT DIVISION/CONSOLIDATION (93009)
MOTION was made by Councilmember Helliwell, seconded by Councilmember
Edson, to adopt RESOLUTION 93-103 APPROVING LOT
DIVISION/CONSOLIDATION FOR THE CITY OF PLYMOUTH FOR
PROPERTY LOCATED AT THE NORTHWEST CORNER OF 54TH
AVENUE NORTH AND NORTHWEST BOULEVARD (93009).
Motion carried on a roll call vote, five ayes.
ITEM 6-H GARBAGE HAULER LICENSE FOR ACTION SANITATION/
WASTE TECH INC.
MOTION was made by Councilmember Helliwell, seconded by Councilmember
Edson, to adopt RESOLUTION 93-104 APPROVING GARBAGE HAULER
LICENSE FOR ACTION SANITATION/WASTE TECH INC.
Motion carried on a roll call vote, five ayes.
Regular Council Meeting
February 22, 1993
Page 6
ITEM 6-I SCHEDULE HEARING TO CONSIDER REVOCATION OR
SUSPENSION OF OFF -SALE INTOXICATING LIQUOR LICENSE OF
KENNY'S INC.
This item was rescheduled for March 1.
ITEM 6-J APPOINTMENT TO NORTHWEST SUBURBS CABLE
COMMUNICATION COMMISSION
MOTION was made by Councilmember Helliwell, seconded by Councilmember
Edson, to adopt RESOLUTION 92-105 APPOINTING DWIGHT D.
JOHNSON TO NORTHWEST SUBURBS CABLE COMMUNICATION
COMMISSION.
Motion carried on a roll call vote, five ayes.
ITEM 6-K APPROVE FOUR SWINGS FOR BASS LAKE PLAYFIELD
Councilmember Vasiliou stated that two swings was not sufficient when Bass Lake
Playfield opened; however, she was shocked that the addition of four swings is
estimated to cost $4,000. She asked if there is a way to add the swings at a lower
cost, perhaps by having City employees do the construction. She also questioned
if four additional swings will be adequate.
Park Director Blank stated the Bass Lake Playfield contractor quoted $13,000 to
add the swings as part of the original project. Staff delayed the purchase in order
to get a better price. He stated that City employees can do some of the work. The
majority of the cost is due to the retaining wall and fill material under the play
equipment needed to meet the Federal Consumer Product Safety guidelines.
Mayor Bergman asked if there are other locations in the park where the swings
could be added, and noted this would be a good project to involve volunteers
and/or Parent Teacher Organizations.
Director Blank suggested that the southwest corner of the park may be an
alternate location for the swings.
Councilmember Helliwell stated the swings should be located near the other play
equipment - not isolated in the park. She asked how many swings are available at
Parkers Lake,
Director Blank responded there are six swings near the lake and cited the number
of swings in other parks.
Regular Council Meeting
February 22, 1993
Page 7
Councilmember Edson stated he was also surprised at the high cost to install four
swings, but he receives requests from many people who want them at Bass Lake
Playfield. He suggested that the staff provide an itemization on the costs for
installation of the four swings.
MOTION was made by Councilmember Edson, seconded by Councilmember
Vasiliou, to defer this item until March 15 and to direct staff to provide cost detail
on the installation of the swings.
Motion carried, five ayes.
ITEM 6-L FEASIBILITY REPORT FOR 1993 PARK PROJECT
MOTION was made by Councilmember Helliwell, seconded by Councilmember
Edson, to adopt RESOLUTION 93-106 AUTHORIZING THE
DEVELOPMENT OF A FEASIBILITY REPORT AND INSTALLATION
OF A HANDICAPPED ACCESSIBLE PLAYGROUND.
Motion carried on a roll call vote, five ayes.
ITEM 6-M SETTING HEARING FOR IMPROVEMENTS ON SCHMIDT LAKE
ROAD AND FERNBROOK LANE, PROJECT 213
MOTION was made by Councilmember Helliwell, seconded by Councilmember
Edson, to adopt RESOLUTION 93-107 CALLING FOR HEARING ON
IMPROVEMENTS, SCHMIDT LAKE ROAD, FERNBROOK LANE
STREET AND UTILITIES IMPROVEMENTS, CITY PROJECT NO. 213.
Motion carried on a roll call vote, five ayes.
ITEM 6-N STREET LIGHTING FOR SUGAR HILLS ADDITION
MOTION was made by Councilmember Helliwell, seconded by Councilmember
Edson, to adopt RESOLUTION 93-108 DECLARING ADEQUACY OF
PETITION AND ORDERING PREPARATION OF REPORT, STREET
LIGHTING - SUGAR HILLS ADDITION.
Motion carried on a roll call vote, five ayes.
MOTION was made by Councilmember Helliwell, seconded by Councilmember
Edson, to adopt RESOLUTION 93-109 RECEIVING REPORT AND
ORDERING PROJECT - STREET LIGHTING, SUGAR HILLS
ADDITION.
Regular Council Meeting
February 22, 1993
Page 8
Motion carried on a roll call vote, five ayes.
ITEM 6-0 DESIGNATING STREETS TO MUNICIPAL STATE AID SYSTEM
MOTION was made by Councilmember Helliwell, seconded by Councilmember
Edson, to adopt RESOLUTION 93-110 ESTABLISHING MUNICIPAL
STATE AID HIGHWAY, FERNBROOK LANE.
Motion carried on a roll call vote, five ayes.
MOTION was made by Councilmember Helliwell, seconded by Councilmember
Edson, to adopt RESOLUTION 93-111 ESTABLISHING MUNICIPAL
STATE AID HIGHWAY, FERNDALE ROAD.
Motion carried on a roll call vote, five ayes.
ITEM 6-P REALIGNMENT OF COUNTY ROAD 24 SOUTH OF
HIGHWAY 55, PROJECT 031
MOTION was made by Councilmember Helliwell, seconded by Councilmember
Edson, to adopt RESOLUTION 93-112 AUTHORIZE THE
APPROPRIATION OF MUNICIPAL STATE AID FUNDS TO
CONSTRUCTION COUNTY ROAD 24.
Motion carried on a roll call vote, five ayes.
Councilmember Edson stated the current affected property owner is aware that the
median divider may be extended westerly on County Road 24 at such time as
County Road 24 is further upgraded or at such time as a hazardous condition
exists as a result of the left turn traffic in and out of driveways. He asked how
subsequent property owners would be advised.
Public Works Director Moore stated the agreement for the median extension will
be recorded with Hennepin County, and this information will be discovered if a
title search is done before a sale.
MOTION was made by Councilmember Edson, seconded by Councilmember
Tierney, to adopt RESOLUTION 93-113 AGREEING TO THE MEDIAN
EXTENSION, HENNEPIN COUNTY STATE AID HIGHWAY NO. 24.
Motion carried on a roll call vote, five ayes.
Regular Council Meeting
February 22, 1993
Page 9
ITEM 6-0 SET HEARING ON VACATION OF EASEMENT IN ZACHARY
HILLS ADDITION
MOTION was made by Councilmember Helliwell, seconded by Councilmember
Edson, to adopt RESOLUTION 93-114 ORDERING PUBLIC HEARING ON
THE PROPOSED VACATION OF A PORTION OF A DRAINAGE
EASEMENT, LOT 6, BLOCK 2, ZACHARY HILLS.
Motion carried on a roll call vote, five ayes.
ITEM 6-R AWARD CONTRACT FOR LARCH HEIGHTS LAGOON OUTLET
STRUCTURE, PROJECT 220
MOTION was made by Councilmember Helliwell, seconded by Councilmember
Edson, to adopt RESOLUTION 93-115 AWARDING BID, LARCH
HEIGHTS LAGOON OUTLET STRUCTURE, PROJECT NO. 220.
Motion carried on a roll call vote, five ayes.
ITEM 7-A VACATION OF DRAINAGE EASEMENT IN ZACHARY HILLS
ADDITION
Public Works Director Moore presented the staff report on the request of Steven
J. Koshiol to vacate a portion of the drainage easement in Lot 4, Block 2, Zachary
Hills Addition,
Mayor Bergman opened a public hearing on the vacation request at 7:50 p.m. No
one appeared, and the hearing was closed.
MOTION was made by Councilmember Vasiliou, seconded by Councilmember
Tierney, to adopt RESOLUTION 93-116 AUTHORIZING THE VACATION
OF A PORTION OF A DRAINAGE EASEMENT IN LOT 4, BLOCK 2,
ZACHARY HILLS.
Motion carried on a roll call vote, five ayes.
ITEM 7-B VACATION OF PORTION OF MEDICINE LAKE DRIVE WEST
Public Works Director Moore stated that when Bass Lake Terrace 2nd Addition
was platted, the area adjacent to Medicine Lake Drive West remained as an outlot
until a temporary street access through Outlot B was constructed. This has been
completed and all the necessary drainage and utility easements will be dedicated
with the final plat of Bass Lake Terrace 3rd Addition. He recommended that the
Regular Council Meeting
February 22, 1993
Page 10
Council vacate the portion of Medicine Lake Drive West within the Bass Lake
Terrace Addition.
Mayor Bergman asked about the proposed time schedule for the Northwest Blvd.
bridge construction and the purpose of the existing road to the south.
Director Moore stated the gravel road provides access from County Road 47 to
connect West Medicine Lake Drive. He stated the bridge work is scheduled to be
completed in 1993.
Mayor Bergman opened a public hearing on the vacation of a portion of Medicine
Lake Drive West within Bass Lake Terrace Addition at 7:54 p.m. No one
appeared, and the hearing was closed.
MOTION was made by Councilmember Helliwell, seconded by Councilmember
Tierney, to adopt RESOLUTION 93-117 AUTHORIZING THE VACATION
OF A PORTION OF MEDICINE LAKE DRIVE WEST IN BASS LAKE
TERRACE ADDITION.
Motion carried on a roll call vote, five ayes.
ITEM S-A CONSIDERATION OF ADOPTION OF HOUSING CODE AND
RENTAL INSPECTION LICENSING PROGRAM
Building Official Joe Ryan presented the staff report on the proposed Housing
Maintenance Code and Rental Inspection Licensing Program. He introduced
Housing Inspector Warren Kulesa. Building Official Ryan stated ordinance
provisions from several neighboring communities were used to design the
proposed Plymouth ordinance. In December, 1992, a letter was sent to all
apartment owners in the City advising them of the City's intent to adopt a formal
Housing Maintenance and Rental Licensing Code. A draft version of the proposal
was included. Apartment owners were invited to attend an informational meeting
to discuss the various provisions of the proposed ordinance, as well as the process
by which the City proposes to administer the program. Six persons attended that
meeting and formed the nucleus of the subsequent focus group.
Building Official Ryan reported on the proposed implementation of the program
assuming the Code was adopted by the Council. By the end of March, staff would
notify all possible apartment owners (listed as non -homestead in the assessor's
records) of the existence of the Housing Maintenance Code and Rental Licensing
Program. Rental owners would be given 60 days to either advise the City that
their property is no longer rented or submit a simple first year rental licensing
application, along with the established fees. Inspections of rental dwelling units
would begin in June with the order of inspection being established by a lottery.
Regular Council Meeting
February 22, 1993
Page 11
The purpose of the lottery is to spread the inspection load over a 12 month period.
Once the Housing Inspector has completed inspection of the properties and
generated a list of deficiencies, the property owner will be provided about 12
months to correct those deficiencies.
He stated that members of the focus group raised concerns about the proposed fee
schedule and felt that the fees should be reduced since the total operating budget
approved by the Council was less than originally proposed. The focus group felt
the program should be self-supporting, but the proposed fee for multi -family
buildings should be reduced since apartment complex owners already pay more
taxes than single family property owners.
Building Official Ryan stated that although the fees proposed by the focus group
appear to generate enough revenue to support the program, staff feels that the
figures are uncertain since all of the 1,180 non -homestead single family dwellings
are not rental properties. An unknown number of these properties are either
vacant or in transition of a sale. The total revenues from the staff proposal and the
focus group proposal are nearly identical. The staff proposal relies more on multi-
family than single family rentals for revenue . He presented a list of rental licensing
fees charged by other communities.
Mayor Bergman asked if staff believes the proposed ordinance would be effective.
Housing Inspector Kulesa stated yes. The ordinance would be a tool for the City
to use to ensure that properties are maintained at a certain minimum level.
Steven Schacktman, Steven Scott Management Inc., stated his company manages
6,500 apartment units, including Vicksburg Village and Harbor Lane Apartments.
He feels that the proposed rental licensing fee schedule is discriminatory to
apartment dwellers. He stated the program does not necessarily have to be self-
supporting as there are benefits to the community at -large in maintaining the
housing stock. Mr. Schacktman stated he would need to raise rents $6.40 per unit
per year in Plymouth in order to pay the inspection fee proposed by staff, and
apartments already have a much greater tax burden than single family homes. He
questioned whether one inspector could do all inspections in the City the first year.
He supported the program, but encouraged the Council to revise the fee structure
as he believes apartment tenants are not getting equal benefits as single family
residents from the taxes they pay. He believes, for example, that apartment
dwellers do not use the City parks.
Mayor Bergman stated the City initiated this ordinance at the request of tenants.
Regular Council Meeting
February 22, 1993
Page 12
Councilmember Vasiliou stated multiple dwelling residents receive basically the
same benefits from the City as single family residents. In addition, multiple
dwellings cause the City increased costs due to more frequent public safety calls.
Councilmember Helliwell noted that renters came to the Council requesting a
rental licensing program because they were experiencing problems like falling
balconies, water leaks through light fixtures, and holes through the floor. She
asked staff to respond to Mr. Schacktman's proposed fee schedule.
Building Official Ryan stated the only concern is if a number of the non -
homesteaded single family dwellings are not rentals, the program may not be self-
supporting.
Councilmember Vasiliou asked staff to respond to Mr. Schacktman's comment that
renters do not use City parks.
Recreation Supt. Mary Bisek stated apartment dwellers use the City parks and
participate in recreation programs. The City gives financial assistance to a number
of people in the community to participate in recreation programs and many of the
people who receive assistance are renters.
Councilmember Edson stated he supports a self-supporting fee structure. He
believes it is more fair to charge the program costs against the users than to charge
the entire City population through property taxes.
George Warner, 4250 Park Glen Road, St. Louis Park, stated he is the lobbyist for
the Minnesota Multi -Housing Association. The Association is not opposed to the
proposed Housing Maintenance and Licensing Code; however the fee structure is
unfair because much of the revenue will be used for corrective inspections on
problem properties. Properties that are properly maintained do not receive equal
benefit. He argued that the program should not be self-supporting and
homeowners should share part of the burden in order to maintain the City's
housing stock. Mr. Warner suggested that a complaint driven program would be
more fair and fees could be charged for each corrective inspection. He stated that
the City of St. Paul is on a two-year inspection cycle, and the City of Minneapolis
has established increased fees for corrective inspections.
Councilmember Vasiliou stated that several of Mr. Warner's comments have merit;
however, she suggested that the City go through one inspection cycle so that a
benchmark is established. Then the Council could consider further changes to the
program.
Mary Langum, 3501 Xenium Lane, stated she is the Property Manager for
Stonehill Apartments. She stated that apartment owners have been trying to
Regular Council Meeting
February 22, 1993
Page 13
stabilize occupancy and income for the past several years. If the proposed fee
structure is adopted, apartment owners will have to push rents higher and renters
will move to surrounding communities. She requested that the Council adopt the
fee structure recommended by the focus group.
Susan Halgrimson, 15300 37th Avenue North, stated she is the Property Manager
for SummerPlace Apartments. She stated Plymouth has a reputation of having
quality housing, including the multiple housing stock. She feels the proposed
licensing fees could be better used by property owners to maintain their properties.
She supports a fine system for property owners who do not properly maintain their
property.
Carol Scheidler, Magnolia Lane, represented Park Avenue of Wayzata. She
supports the proposed program, but believes the fees need revision. She believes
the proposed per building base fee is unfair. Park Avenue of Wayzata has 160
units in 10 buildings, and under the City's proposed schedule would pay $2,800. If
all 160 units were contained on one building, the fee would be $900.
Mayor Bergman stated he would like to consider alternatives to the fee schedule
before adopting the program. He would support a more flat per unit fee schedule
between building types.
Councilmember Tierney questioned the Council's previously directed goal of the
program being totally self-supporting. She stated this should be discussed further,
particularly for the first year of the program.
MOTION was made by Councilmember Vasiliou, seconded by Councilmember
Tierney, to defer the adoption of a Housing Code and Rental Inspection Licensing
Program and to direct staff to provide fee schedule alternatives, including
increased fees for corrective inspections, and the complaint -based concept.
Motion carried, five ayes.
Councilmember Vasiliou stated the program needs to move forward. She
requested that property owners and managers be contacted if there are additional
focus group meetings.
ITEM 8-B APPROVE RENTAL POLICIES - PARKERS LAKE PLAYFIELD
PICNIC SHELTER/BASS LAKE PLAYFIELD SHELTER
Recreation Supt. Bisek presented the proposed rental policy for Parkers Lake
Playfield Picnic Shelter. The proposed policy would establish a $60 full day or $30
half day rental fee and a $25 key and damage deposit for Saturday and Sunday
reservations. A sign would be posted indicating the shelter is reserved. The
Regular Council Meeting
February 22, 1993
Page 14
shelter would remain available on a first-come, first -serve basis Monday through
Friday. The two pavilions near the lake could not be reserved.
Councilmember Edson suggested that the policy be expanded to allow reservations
seven days per week. He stated private companies may wish to reserve the shelter
for company picnics during the week. Reservations should be limited to Plymouth
residents and Plymouth businesses.
Councilmember Vasiliou stated that Plymouth residents should not be denied use
of the shelters. She suggested that weekends and holidays could be on a first-
come first -serve basis, with reservations allowed only on weekdays.
Recreation Supt. Bisek stated that the Parkers Lake Shelter would be the only
shelter in the City of Plymouth that could be reserved. There are other facilities
available to residents on a first-come, first serve basis. She stated staff receives
many requests for facility reservation. Some events are very difficult to plan
without reservations, i.e. wedding receptions, family reunions.
MOTION was made by Councilmember Edson, seconded by Councilmember
Vasdiou, to adopt RESOLUTION 93-118 APPROVING RENTAL POLICIES
FOR PARKERS LAKE PLAYFIELD PICNIC SHELTER, with the
amendment that reservations would be allowed seven days per week,
excluding holidays, with a $60 full day or $30 half day or evening fee.
Reservations would be accepted only from Plymouth residents and
businesses. Staff was further directed to document non-resident requests for
reservation of the shelter, and to amend the policy to indicate the reference to
Large" shelter and to indicate that the shelter is available on a first-come,
first -serve basis when not reserved.
Councilmember Vasiliou asked whether the holiday exemption was a single day
legal holiday or a holiday weekend.
Councilmember Edson stated the intent of his motion was that reservations would
not be allowed only for the day of a legal holiday - Memorial Day, July 4, Labor
Day. Councilmember Vasiliou concurred.
Motion carried on a roll call vote, five ayes.
Staff was directed to include this information item in an upcoming Plymouth
News.
Recreation Supt. Bisek recommended that the Council adopt a rental policy for the
Bass Lake Shelter Building. The policy would provide that use of the building is
free for Plymouth organizations with a $25 key deposit which is refunded.
Regular Council Meeting
February 22, 1993
Page 15
MOTION was made by Councilmember Tierney, seconded by Councilmember
Helliwell, to adopt RESOLUTION 93-119 APPROVING RENTAL POLICY
FOR BASS LAKE SHELTER BUILDING.
Motion carried on a roll call vote, five ayes.
ITEM 9-A 1993 LABOR AGREEMENT WITH LAW ENFORCEMENT LABOR
SERVICES INC. REPRESENTING POLICE SERGEANTS
Assistant Manager Boyles presented the proposed 1993 Labor Agreement between
the City and Law Enforcement Labor Services, Inc., representing police sergeants.
He stated the changes in the proposal from the one the Council previously
reviewed are: 1) wages have been reduced from 4 percent to 3.25 percent across
the board, and 2) sergeants will become eligible to overtime payment just as police
officers are.
Councilmember Helliwell stated that when the Council reviewed the previous
proposal, it was noted that the sergeants had slipped in wages compared to similar
communities. She stated the reduction from 4 percent to 3.25 percent is estimated
to save the City $2,537; however, the inclusion of overtime is expected to cost the
City about $10,000 per year.
Public Safety Director Gerdes stated that by delaying the hiring of new personnel,
the City will be able to accommodate the increased overtime within the existing
1993 budget.
MOTION was made by Mayor Bergman, seconded by Councilmember Edson, to
adopt RESOLUTION 93-120 APPROVING THE LABOR AGREEMENT
BETWEEN THE CITY OF PLYMOUTH AND PLYMOUTH POLICE
SERGEANTS REPRESENTED BY LAW ENFORCEMENT LABOR
SERVICES, INC., FOR CALENDAR YEAR 1993.
Motion carried on a roll call vote, four ayes; Vasiliou nay.
ITEM 9-B APPOINTMENTS TO FINANCIAL ADVISORY COMMITTEE AND
PLANNING COMMISSION
MOTION was made by Mayor Bergman, seconded by Councilmember Edson, to
adopt RESOLUTION 93-121 APPOINTMENTS TO FINANCIAL
ADVISORY COMMITTEE, appointing Peter Bartling to a term expiring
1-31-94, John Sullivan to a term expiring 1-31-96, and David Stene to a term
expiring 1-31-96.
Regular Council Meeting
February 22, 1993
Page 16
Motion carried on a roll call vote, five ayes.
MOTION was made by Mayor Bergman, seconded by Councilmember Edson, to
adopt RESOLUTION 93-122 APPOINTMENT TO PLANNING
COMMISSION, appointing Julie Witt to a term expiring 1-31-94.
Motion carried on a roll call vote, five ayes.
ITEM 9-C-1 CITY COUNCIL DIRECTIVES
MOTION was made by Councilmember Helliwell, seconded by Councilmember
Tierney, to accept the pending City Council Directives report.
Motion carried, five ayes.
ITEM 9-C-2 CAPITAL IMPROVEMENT AND PROJECT STATUS REPORTS
MOTION was made by Councilmember Helliwell, seconded by Councilmember
Tierney, to accept the Capital Improvement and Project Status Reports.
Motion carried on a roll call vote, five ayes.
ITEM 9-1) UNAUDITED FINANCIAL REPORT FOR 1992
Finance Director Hahn presented the 1992 Unaudited Financial Report. He stated
the General Fund revenue was $520,814 more than anticipated. The largest
portion of this overrun came from Permit Fees, Delinquent General Property Tax
Collections, and charges for Current Services. He stated 1992 was a record year
for building permit activity and that is very evident in the revenues received. The
General Fund expenditures are under budget by $613,138. Most categories of
expenditures ended the year considerably less than budget, with the exception of
Legal.
Director Hahn stated the 1992 operating revenues less expenditures yields a net
surplus of $1,133,952 for the year. When that is added to the January 1, 1992,
fund balance, the new projected fund balance is $5,352,831. This represents 44.4
percent of the 1993 budget. He suggested that the Council may wish to consider
leaving this balance over the 40 percent goal until some of the uncertainties in the
legislature are resolved. He reported on the status of the other City Funds.
Councilmember Vasiliou asked about the Risk Management Fund balance.
Regular Council Meeting
February 22, 1993
Page 17
Finance Director Hahn stated the Financial Advisory Committee will be reviewing
the Risk Management reserve at its next meeting to determine whether it is
adequate.
Councilmember Edson asked if the City has had an actuarial review the City's
records to determine if the current reserve is adequate with respect to the potential
exposures. He also asked if the City has any stop loss insurance above this
reserve.
Director Hahn stated there is no insurance above the reserve. Several years ago an
insurance advisor reviewed the City's five years claim history. At that time, the
reserve was believed adequate.
MOTION was made by Councilmember Edson, seconded by Councilmember
Vasiliou, to accept the 1992 Unaudited Financial Report.
Motion carried, five ayes.
ITEM 9-E PENDING STUDY SESSION TOPICS AND SCHEDULE
City Manager Johnson reported that Harry Brull has indicated a date in late April
would work for a City Council/staff teambuilding session.
Mayor Bergman requested that the Housing Maintenance Code and Rental
Licensing Program be added as a Study Session topic.
Manager Johnson reported that the proposed train whistle restriction ordinance
will be on the March 15 regular Council agenda.
MOTION was made by Councilmember Vasiliou, seconded by Councilmember
Helliwell, to accept the Study Session Schedule.
Motion carried, five ayes
ITEM 9-G CITY COUNCIL INFORMATION MEMORANDUM
Manager Johnson reported on an informational meeting to be held with alarm
users, the 1993 LMC Legislative Conference, nominations process for LMC, C.C.
Ludwig Award, and events planned for outgoing Assistant City Manager Frank
Boyles.
Manager Johnson reported that he received a memo from Mr. Cavanaugh's
representative indicating that they wish to exercise the option to repurchase the
initial library site.
Regular Council Meeting
February 22, 1993
Page 18
The meeting was adjourned at 9:50 p.m.
City Clerk