HomeMy WebLinkAboutHousing & Redevelopment Authority Packet 12-20-1976a
AGENDA
PLYMOUTH HOUSING AND REDEVELOPMENT AUTHORITY
December 20, 1976
I. Roll Call
II. Minutes of September 27, 1976 Meeting
Ntnutes of October 25, 1976.Meeting
III. New Busin?ss
A. Pros-ess Report on Section 8
B. Progress Report on Home Improvement Grant Program
I`Y. Adjournment
AGENDA
PLYMOUTH HOUSING AND REDEVELOPMENT AUTHORITY
December 20, 1976
I. Roll Call
II. Minutes of September 27, 1976 Meeting
Ntnutes of October 25, 1976.Meeting
III. New Busin?ss
A. Pros-ess Report on Section 8
B. Progress Report on Home Improvement Grant Program
I`Y. Adjournment
N 0
CITY OF PLYMOUTH
3026 HARBOR LANE, PLYMOUTH,. MINNESOTA 55441
TELEPHONE (612) 569-2800
OATE: December 13, 1976 MEMO
TO: Housing and Redevelopment Authority Commissioners
f ROM: Milt Dale, Associate Planner
SUBJECT: Section 8 Application Revi.sich and. Other Section 8 Application Requirements
Staff is now ready to present to the Local Area HUD Office the complete Section 8
application in c:..apliance with their administrative and statutory requiremonts. When
these items are approved by HUD, the Plymouth HRA may begin entering into contracts
with apartment owners and to provide rental assistance to eligible recipients. Staff
anticipates the rent assistance program to begin February 1, 1977 under the Annual
Contributions Contract prepared by HUD. This contract should be ready for signing
sometime in mid-January.
Following are the items to be presented to HUD for their acceptance to complete our
Section 8 application:
1. Revised Section 8 Agplication (Resolution #8)
H D staff, rom their ous ng Management Section, have relayed to City staff
that a revision in the Section 8 application is in order. What HUD finds
objectionable is that the number of 2 bedroom units for elderly, handicapped
or disabled persons is too high and that there should be a lesser number of
2 bedroom units and more 1 bedroom units for this category. Staff, consequently,
has prepared a resolution for Commissioners approval reflecting this change.
2. Administrat;ve Plan (Resolution #9)
Th span outlines the overall program approach, the method of carrying out
various administrative functions, identifying staff needs and developing a
budget for the City's Section 8 program. The Administrative Plan follows rather
strict HUD guidelines and details on a monthly basis the ',ours and cost of local
HRA staff work for one calendar )ezr.
3. Regulations Establishing Admission and Occupancy Policies QIsr'ution #10)
These regulations have been set up for the purposes of:
a. Determination of eligibility,
b. Selection of families,
c. Determination of family contribution to rent,
d. Defining and explaining apartment unit selection process,
e. Establishing lease approval format,
f. Re-examination of family income,
g. Determinai+qr „f :f ligibility and over -income families,
b. Verificat:- %i- t., -scants' statements and income,
i. Occupancy V'
j. Utility a1 s:_e schedule,
k. Providing the HUD approved fair market rents for Plymouth.
ESA Comeissioners
Page 2
4. HRA Lessi-Ag,form
staff has prepared a leasing form to be used by the landlord and tenant.
This lease form spells out the conditions to be met by the landlord and
the tenant. This will by a standard lease form for all Section 8 housing
units in the City of Plymouth.
S. MW Form
This is a gewral budget r Milt 691cost the local HRA to prepare the
necessary application materials prior to the signing of the Annual
Contributions Contract with 14W and for khat it will cost the local MA
to administer the program during its initial year of operation. Staff has
determined from local area HLM officials that the total Initial Estimate
of Required Annual Contributions should not exceed $13,750.00 (i.e. $27S
X 50 units). In the submittal to HUD the amount shown is $13,661.00. It
should be noted that preliminary expenses have not rum as high as shown
on page 1 of this form but staff does anticipate expenses may exceed the
amount shown for the initial year of operation. It should pretty well
balance out however so that the Section 8 program is anticipated to pay
its own way.
6. MID Form 52672 - Estimate of Required Annual ContributiOns
ilii fbra 'sbows by Bedroomunser a "what anticipated Payments will be for
one year provided units are rented out at the rate projected by staff.
7. HM Form 52673 - Estimate Of Total mvi:w~i Annual Contributions
e rmatxon on t s sheet is Me overprojectebudget`dor one year
of operation. HUD may modify these amounts somewhat although the bottom
line amount, i.e. $670752.00 has already been reserved for the Plymouth HRA.
S.artMnt Sw, October, 1976Staff -issubmitting a copy of the aparbaent survey for Commissioners review.
The apartment vacancy rate is very low in Plymouth and seems to have been
since June of 1976 when an earlier survey was done. however, staff has
received approximately 14 telephone calls with seven of the callers already
living in apartments in Plymouth that may be eligible for rent assistance.
This indicates that many of the prospective renters are already living in
Plymouth stud may not even have to move from their present apartment to
receive assistance payments.
The administration of this program so far has had its rewards and its frustration.
The seemingly endless amount of "required" paperwork and the necessity of 4 copies
with original signatures on most submittals indicates to me an ever decreasing
amount of trust in our society. In my mind and from my experience no amount of
signed contracts is going to make alt honest man more honest or a dishonest man
less dishonest. But I guess it's the price we have to pay for involvement in a
federal program.
As ;,n le Of the ptoliferati- 9 .; .-aperwork is the HUD Dwelling Unit Inspection
Report Boo let that has 10 pages J to a detAiled analysis of all aspects
of the apartment unit to be rented. +-3r each apartment unit rented a booklet
must be filled out by the renter, the lm mord and by the local HRA staff. This
is only one item of 20 to 12 items given to each prospective Section 8 renter prior
i7PF} CommissioAM,
Pago ,
to his/her finding an apartment to rent. Consequently it may be necessary to
A..
a briefcase to each. prospective renter for carrying the required.
paperwork.
ATMOM 1S4
1) Resolution 98, Revision to Section 8 Application
Z) 'Resolution '#9, Administrative Plan
3) Resolution #10, Leasing. and Occupancy Pblicy
4) Revised Section 8 Application
S) Apartment Survey, October, 1976
6) Fair Market Rents for Plymouth
A
40
U.S. 41PANT411NT OP 611PUIP 6 AND YNAR DdT[LQPwENT INIARNAL WIN ONLY
SECTION 8 -HOUSING ASSISTANCE PAYMENTS PROGRAM
APPLICATION FOR EXISTING HOUSING O00-00=3
C r
11118WT AN ORWWAI. AND f1R t'OPiaa OA TMA APPfJCATMON CORN AND AMT ATTAtIRtdNTA
rtlNz P1Yulrth Eb* u 6 kft"l%a Mtt &4hrV har,byaqvgft as AaeYa t YAWw Colima tD1. Cie! jvssv at PahaAos+ms .tlrse,I
met* dull-, - o, —atA IN .rA41-..,..'m'!w d Swum a Esbt* Mmme.
1.64A Cif& OV OPawITWO
City of Plymouth, Histlesota
use Aossaes
C/O Hilton L. Dale, City dell; 3025 Barbar Lamle l Plymouth, M 554g1
ACT"allgirVe,u OAT@
Jaws G. 4tillas, City t'Anww Revised 11-2t-76
A. 60CATaON OF PROPOWD PRO_GR_\_q
LOCA I";31; TAU.. We;) COYNTT CONORWRONAL ONTR1CT UNITm
aOPOERD.+9alsrr:o DIIEt.Y i01 \IT
61111.01100 TTP69 NO. 0/ O.Y.'A wT 119DROON COUNT
rw6LT Togs a1DRwLk WAIWATPM, On ONemtft NONy mawLT
Y11L1260 arrle. •.aw. s.mw. I.mw. a.aw, s.ns. 1 A.sA I•-ne, •. mw
IOTATOTAL
WAVATO! 0 0 1 0 1 0 O 0 0 O 0
I I•CLEVATOe 0 22 2 16 is 2 0 0 0 1 50
C. NEED POR IWLU.%U 49619TAWE
On1tAwA{nta 11101 ON 1110091110 094008W is fauffaO 6 of ills spmilsatlm is esnuuw rut aw AppllealU Lead Bombs Assistance, Pin. sq b 68 SUM" d awed • Poe, tint tts Pwpaaad prevent u moseelve to w eeedflws d Ile ". as soft is w fopluit: sed eta
tow ift Ydafmae, ""a of {Awsr•Ipte,Na iaAilllew (ieclllitnd IAB hila*. Awad oapp ail mid dwablid. frp Feral UR and due diapiseed erfmbeNepfaeadlasammilIsaexpendtoraswe0tiseonswdq
Plymaftm ,laced by tM middle o ff 1wm Plan inin . g to ro
Uels
unite Over the rA t 12-Ibllth period. In Plymouth's UW the Goal was to distribute
Iwaft on the fonoWM bids; 1/3
This pal will be persued should war applica im be
aeeeaid/
or pt The City'
scapped,
2/3 faid1HM will also
stsaes the pleament of very low 1M= families prior to the pleoes ent of faldlies with
a grester Srlaome. The City's IMP is enclosed for C®pamstive pueyoaea.
D: WALffirl -no.-v 191 Pl BLW botusa AGt%cw
commabw flat w "Pla wt anufisa As n NNW Neliatp Apenp to Eia. Saross mu.1011sal is UBwDP QWUQW ad mltrlaad
r w"la da a llw prspme l es"m • mile" Swebe PAWsw far dw aAu o sfflet w 11"Wa snalse NNbwa U o ew o wind
tAl1 Of
ft"tlM belcv heals will be eubmitted at (Clem Ci e Boal
the earliest passible date.
twfwsT dD"To VMS VMVI I LV
APP1.1RAT1Ow S~14 d6
1. 1b lelpwwl •••Kbo IAdhtmilew O O
S Ala Wes ad wOJatlsss adw" a u to .argil by an ora p O Oaea.w N..Pwl.tiaws
i
NsA
miff 4ldm Dos dw PUB69C H009016 AGENCY
NEL O O
L ermatA me" aPPrllrNy t naftow (NOD /aN Nw 914/mash sop an MRIs Mm PBA•n pdhim sad pnAadarws to ewfeas8lae
MP "Af4ystlsw ad swum d MUM U ages GROW Mae tomiwfnRA OF "Why aaaeamsnnd was. for sbutlds ad dr ral ise !www
b rMuhsm wM SW M sl18Ws to aamlptmee tis oponeo tly fp appy" to Cngliodm d fawf4 Prtfelptlul 00.0vt f»llaas
and pnea/lrss /hehify pnfargara r/ Wer. f/ mtl d te,:anea of net asewlests% awa s dwerlptlm sl tlA IrldY1e oa ttlo
GRA s aw eretst UMsrelen lobe p wwo is bow" liddias Cartwestas. em * Piss smu M is asatwwwwfo Nib TUU N d Ma Cfait
uw AN N 19K Tula vm of as chis awn Im at to" and saseww Owtr all"wa /Nu Iaalds Pftb% it am to sat ft
M IIA n posim " fo ntamlw6 db~ /aadttm.
2) 1A11rJ s lt VlU/lll8
A11IR1l w X119 HUMID imaw aiisim1l i unuiv'
030m.. 1976
21s -- Ins us sm 1211 ls 0 62
2 245 245 17
ant Vill.. got it 118) C1tlatt/ Eligible 76111
to
9UI Al Util.. ofttNt 11mi t_s 1t^
0 14 a 15 1170 ho tip fits 12' 0 I2
t 220 •. is 30S u . els 0 0 lar
m !- IS 245 i7 • 202. 249 13' a Is
2 26S - is ISO It • 207 249 ls 0 1S
2 270 - IS 215 17 • 272 249 423 0 14
2 27S - iS 260 17 • 377 m n 0 14
Si0 - IS 26S 17 • 2112 219 3 0 14
3 SIO - 15 205 20' Sts SSS 255, 1.7
2) 1A11rJ s lt VlU/lll8
1 21s -- Ins us sm 1211 ls 0 62
2 245 245 17 0' 263 219 13
s
60
t to aiio fi25' gs 0
3' Us -•
3) amSAMMO
20 345 Sn 20 0 12'
3 330 --
i 195 -- 193 sls ts0 ns s 16 56
3 217 •• . 217 1.7 0 2J4: 249 IS a 0'
2 220 -• 220 17 237 249 12 s 8
2 22S •• 32S 17 242 249 7 8
2 no ,• 230 17 n?.249
0
2' 270 - 20
2. ass ••. ass l7 252 249
2 27S - 20 255, 1.7 272 240 23 0 64
3 280 - 29
4) 1n11 sF/19061Al111
17 277 249 n 4
1' 1700 -- 2200 Is Z1S 1215 1-• 43 43
2 230 •- an 17 b 219 2 41 41
r 2' 24S •• 24S 17'
1175
262 249 13
31
I 205 - 10 105 IS 210 213 5 76
Oi
2
S) 1N.t NAM
17 0 247 249 2. 76 76
2
1 205 -- Sm 15 220 1215 16 0 n
r 1 210 •- 210 is 22S 21s 10 0 27
I as -+ ns, is 230 211 15 0 26
1 220 •• 2211 IS 23S ns 20 0 m
2 ISS -- ISS 17 272 249 23 0 56
2 260 -- 260 17 277 an 26 0 56
2 265 -- US 17 282 249 33 0 Ss
3 31S •- 335 9 20 SU 326 10 0 a
1
91
Fm_ -•
1Ee0t Btil. hent s No owlt/ EIlSima stat
ot. f0_ne m m miftanc_ aOtil,. i0ept belt. is . it
s t to aiio fi25' gs 0
3' Us -• 3121 20 345 Sn 20 0 12'
3 330 -- 330 20 3S0 325 Is 0 10
3 350 -• 3S0 20 370 32S 45 0 6
U- 31i
6). 718? MACE
I CIS - SM ails lit 1230 321S SIS 0 42
2' 270 - 20 2.5.0 17 Z67 249. I8 0
2 27S - 20 255, 1.7 272 240 23 0 64
3 280 - 29 n0 17 277 249 n 4
36ul
7) VILLAGE SZ>1WIE
0 sys - 110 Q6S 40 1175 5178 913 31 31
I 205 - 10 105 IS 210 213 5 76 76
2 210 - 10 230 17 0 247 249 2. 76 76
2 170 - 16 260 17 0 277 249 28 0
iV
n a lnnl1s1a1 Esus
1 1195 $10 1115 0 IS 1260 1215 11s 12 12
1 200 - 10 190 IS 2os zis 10 12 12
1. . IDS - 10 19S.. 1S 210• 215 S I2 12
2' 22S 10 215 17 232. 249 017 12 12.
Z 230 - 10 220 17 0 237 249 412. 12 12.
2 ass 10 22S 17 242 209 7 2
9) VLY%lf111 an=
1 ails •• 1115 O 13, 1230 cis Sis 0 30
2 260 -• 260 17 0 277 249 26 0 32
2 265 •• 265 0 17 Z82 249 33 0 32
Z 110 -• 270 It 287' 249 43 0' 31
280 20 300 32s Zs I I
T IN
10) AFI LLVfmV APISi.
1 1190 •- 1190 aS gas Cls Oslo is t8
2 240 -- 240 17 247 249 2 11 11
2 24S -- 24S 17 252 249 3 0 l0
I0 TJ
91
Mese OW.. ems a to meati/ u1swo tens
is Sam aft A IRII. Neat ei[tcit. Ilhtllh s,+ 1 ta
f W 191lSti lit.
I no - IM 215 sto o e
2" - m 250 • 17 267 tM te o le
t an - m + ns . is rt 30 u o is
210 eD • Zb0 + 3T M 2/9 40
0 il• S
t Zm OSS
190 I
3 ti 2
t
Ib Vo- a mite to O t
Y
d
XI. Review and Amendment of. Policies
The foregoing policies are subject to review and: amendment by the Commissioners
of the Plymouth housing :and Redevelopuint Authority from time to: time.
XII. Utility Allowance Schedule
Where the family pays directly for one or more utilities or services, the
following amounts will be deducted from the gross rent in determining the
contract rent and is included in the gross family contribution:
See utility allowance schedule attached
XIII. Fair Market Rents for Plymouth:
Unite knit Type Amount.
I BR Recently completed apts. 215.00
1 BR Existing apts. 76.002176.00-
iBR Recently completed apts. 249.00
2. BR. - d.FaXisting apts. 209. 0 0
3 Bit Recently completed apts. 325..00
3 BR Existing apt$. 243.00
9-
CITY OF PLYMOUTH
3025 HARBOR LANE, PLYMOUTH, MINNESOTA 55441
TELEPHONE 1612) 559-2800
GATE: December 14, 1976 MEMO
ffl Housing and Redevelopment Authority
FROM: Milt Dale
SUBJECT: progress Report on Home Improvement Grant Program
Presently the City has obtained and reviewed five applications for Home
Improvement Grant funds. Four of the applicants appear to meet all of the
eligibility requirements and staff is in the process of obtaining the
necessary back-up information for each applicant. One of the applications
has already been approved by the Grant Committee to receive funding due
to the emergency nature of the request. The applicant's well went dry and
he and his wife were without running water for several weeks. The advanced
age of the applicant, the handicapped condition of his wife and their modest
income made this couple most deserving of this type of assistance. Inciden-
tally, this couple are long term residents of Plymouth having lived in their
home over 31 years. It is anticipated that approximately $1,700.00 of the
total $10,721.70 available grant monies will be spent on providing this
residence with public water. Consequently some $9,000.00 remains for other
applicants.
Two of the four tome Improvement Grant applicants are senior citizens and
all have ad3usted gross incomes under $5,000.60/year. One of the applicants
lives on the west side of Medicine Lake, one on the east side of Medicine
Lake, one near Sunset Elementary School and one in southwest Plymouth. The
average age of the senior citizen applicants and their wives is 76 years old,
an average residence at their present home of 31 years and an average adjusted
gross income of $4,180.00/year.
The Grant Committee will be meeting on December 16, 1976 to select grant
recipients. The Committee will be following the criteria as established at
their first meeting, i.e. first priority - senior citizens; second priority
insulation improvements; third priority - health and rafety improvements.
This program has proven to be somewhat more expensive to administer than was
anticipated. This was due in large part to the emergency nature of the
first recipient's grant request. Staff was obligated to do a lot more
driving and give much more personal attention to the recipient's case
because of his age and the need to hand -carry necessary documents to the
Metro HRA. Consequently the 3% of the local grant monies, i.e. $338.58 to
be allocated to local administration of the rehabilitation program has fallen
woefully short of the person/hours and driving expense expended.
Page 2
P Aowing is an accounting of cost of this program through Monday,
December 13, 1976:
REHAB. ESS
1. 'Staff Time
a) My hours - 117..S (through 12-13-76) @ $7/hr. _ $822.50
b) Secretary - 12 @ $S/hr. 60.00
t) Inspectors - 6 @ $7/hr. 42.00
2. Mileage - 292 miles @ 1St/mile 43.80
3. Xeroxing - 3S0 copies @ %4/copy = 19.25
4. postage - 80 letters at 13f/letter 10.40
S. Photos - 8 photos (Polaroid) _ 3.9,2
Total _ -.0001.87 .
117110 I I' ',,I : L I: I h' "II B ' .1'
Funds EjamWed
A.George medley, elderly, married
1. Plumbing work
2. Excavation of street
Funding Re est tts by Applicants
A. orgeey, elder yam, married
1. Service call to check pump
2. Retaining wall/yard restoration
B. Emil lamiquist., elderly, married
1. insulation
2. New shingles
L Gutter work
4. Carpenter work
S. Pluming
6. Painting,
7. Tuck pointing
C. Mavis Olson, 3 children
1. Insulation, soffet and vent work
2. 100 amp. electric service
3. Paint House and garage
4. Replace five(5) windows
S. Replace redwood deck
D. Corliss Hansen, single
1. New windows
2. New furnace and duct work
3
12-15-76
Est. Cost Staff Recommendation
1,350.00 1,350.00
300.00 300.00
Total
24.00 24.00
350 & $895 350.00
Total 174.
1,8S0.00 1,850.00
846.00 846.00
130.00 130.00
100.00 100.00
336.00
200.00 200.00
100.00 100.00
Total 39226.
2,038.00 29038.00
SS0.00
700.00
19880.00 19880.00
832.00
Total 3p9i8.bff
1,569.00
1,300.00
253.00
1 P 300.00
Total Funds Available - $10,721.70
s CITY C*—
PIYMOUTR
Noven ber 1. 1976
Thomas T. Feeney
Area Director
Department of Housing and Urban Development
Griggs -Midway Guilding
1821 University Avenue
St. Paul , !N 55104
Dear Mr. Feeney:
SUBJECT: MN46-E 110-001 Plymouth, Minnesota
The subject application involving 50 units of Section 8 existing housings subsidy
is by the Plymouth Housing and Redevelopment Authority on behalf of' the City of Plymouth.
The application is responsive to both the Metropolitan Area Housing Allocation Plan and
our locally adopted Housing Assistance Plan (HAP). Although Plymouth is now a city of
26,000 and growing by 1,500 people annually, we do not now have a single assisted
housing unit among our 8,000 existing housing units. A need now exists both to serve
our citizens and to participate ir, the realization of metropolitan housing distribution
goals.
Be assured that public facilities and services are available to each and every existing
rental development in Plymouth that qualifies for Section 8 occupancy.
Your early and favorable action on this assistance application is encouraged.
Sincerely yours,
6.Al HI 1 , Jr.
Mayor
AH/km
3025 HARBOR LANE. PLYMOUTH. MINNESOTA
4.
DEPARTMENT OF HOUSING ANO UR13AN OEVELOPMENT
i MIMMEAPOLIS-St, PAUL AREA OFFICE
COICiiiilYOMAl6iirN+ONN"a>r 1W>!iAbiLtiAliiN1/E
iT,..a11W,r tllrl fGiQYi SrOL
Iieenrori v
6400 France Ave. So., Minneapolis, Minnesota 55435
00 tomb Wacker Drive
chu"O. unwie 60NO
8 Q NOV W6
Honorable Al Hilae
Mayor of the City of Plymouth
Attention: Milton.L. Dale, Associate Planner
3025 Harbor Lane
Plymouth., MN 55441
Dear. Mayor Hi. lde;
Subject: Organizational Transcript
W Raff'Y p¢iran 104
G:sJg
We have examined the Organizational Transcript for the Housing
and Redevelopme.-t Authority of Plymouth, Minnesota and find it
approvable.
Sincerely,.
ick Budd.ingh
Area Counsel
December. 16, 1976
Mr. Herbert P. Lefler, Sr.
Attorney at Law
100 first National Bank Building
Mimeapo`f is,. NN 55402
Dear Herb,
Enclosed is a Copy of the annual contributions contract the Plymouth HRA will be
required to sign as a part of the i 8 housing assistance program. Mould you
please review thio same to see that not "trying to put something over on us"?
I anticipate the contract would be ready for signing late this year or early next
year.
Thank you..
Sincerely yours,
a
i' ton I.. Da1:e
Associate Planner
MCS Ian
Enclosure
p25 HARBOR .LANE. PLYMOUTH. MINNESOTA 654x1, TELEPt ONS 161:21 S59 -2$00
CITY OF PLYMOUTH
3025 HARBOR. LANE, PLYMOUTH, MINNESOTA 55441
TELEPHONE (612) 559.2800
DATE: December 13, 1976 MEMO
TO: Housing and Redevelopment Authority Commissioners
FROM: Milt Dale, Associate Planner
SUBJECT: Section 8 Application Revision and Other Section 8 Application Requirements
Staff is now ready to present to the Local Area HUD Office the complete Section 8
application in compliance with their administrative and statutory requirements. When
these items are approved by HUD, the Plymouth HRA may begin entering into -contracts
with apartment owners and to provide rental assistance to eligible recipients. Staff
anticipates the rent assistance program to begin February 1,. 1977 under the Annual
Contributions Contract prepared by HUD. This contract should be ready for signing
someti in mid-January. 31.
Fo owingae the items to be presented to HUD for their acceptance to complete our
Section 8 application:
Revised Section 8 62plication (Resolution f8)
HUD staf , from their us ng Management Section, have relayed to City staff
c i i<rQ that a revision in the Section 8 application is in order. What HUD finds9rimobJectionableisthatthenumberof2bedroomunitsforelderly, handicapped
e N or disabled persons is too high and that there should be a lesser number of
2 bedroom units and more i bedroom units for this category. Staff, consequently,
has prepared a resolution for Commissioners approval reflecting this change.
2. Administrative Plan (Resolution f9)
This pan outlines the overall program approach, the method of carrying out
various administrative functions, identifying staff needs and developing a
budget for the City's Section 8 program. The Administrative Plan follows rather
strict HUG guidelines and details on a monthly basis the hours and cost of local
HRA staff work for one calendar year.
Regulations Establishing Admission and Occupancy Policies (Resolution P0
These regulations have been setup for the purposes of:
a. Determination of eligibility,
b. Selection of families,
c. Determination of family contribution to rent,
d. Defining and explaining apartment unit selection process,.
e. Establishing lease approval format.,
f.. Re-examination of family income,
g. Determination of ineligibility and over -income families,
h. Verification of applicants' statements and income,
i.. Occupancy staftdards,
J. Utility allowance schedule,
k.. Providing the. HUD approved fair market rents for Plymouth.
IRA Ommissioners
ftse 2.
fif
d. HRA LeasiALeas'Form
fStaff has prepared a leasing fora to be used by the landlord and tenant.
This lease form spells out the conditions to be met by the landlord and
the tenant. This will be a standard lease form for all Section 8 housing
units in the City of Plymouth.
S. HUD Form 52671 - Section 8 - Housing Assistance Pa eats Program inual
timate o tti Annual Contributions
TM is a ireneral budiret for what it Has cost the local EM to prepare the
necessary application materials prior to the signing of the Annual
Contributions contract with HUD and for what it will cost the local HRA
to administer the program during its initial year of operation. Staff has
determined from local area HUD officials that the total Initial Estimate
of Re*dred.Annual Contributions should. not exceed $13,150.00 (i.e. $27S
X 50 units). In the submittal to HUD the amount shown is $13,661.00. It
should be noted that preliminary expenses have not run as high as shown
on paged of this form but staff does anticipate expenses may exceed the
amount shown for the initial year of operation. It should pretty well
balance out however so that the Section 8 program is anticipated to pay
its own way.
V6. HUD Form 52672 - Estimate of Required Annual '.A -::ributions
ims'form shows Wdrroomm unit size what intcipate payments will be for
one year provided units are rented out at the rate projected by staff.
A7. HUD Form 52673 - Estimate of Total Required Annual Contributions
o"`JT The information on this s eel is the overall projected budget r one year
d0 ,..ij of operation. HUD may modify these amounts sceewhat although the bottom
grp4
J
line amount, i.e. $67,752.00 has already been reserved for the Plymouth HRA.
8. Apartment Survey= October, 1976
staff is submitting a copy of the apartment survey for Cmunissioners review.
The apartment va-acancy rate is very low in Plymouth and seems to have been
since June of 1976 when an earlier survey was done. However, staff has
received approximately 14 telephone calls with seven of the callers already
living in apartments in Plymouth that may be eligible for rent assistance.
This indicates that many of the prospective renters are already living in
Plymouth and. may not even have to :rove from their present apartment to
receive assistance payments.
The administration of this program so far has had its rewards and its frustrations.
The seemingly endless -,,-aunt of "required" paperwork and the necessity of 4 copies
with original signatures on most submittals indicates to me an ever decreasing
amount of trust in our society. In my mind and from my experience no amount of
signed contracts is going to make an honest man more honest or a dishonest man
less dishonest. But I guess it's the price we ha; -e- to pay for involvement in a.
federal program.
As an example of the proliferation of paperwork is the HUD Dwelling Unit Inspection
Report Booklet that has 10 pages devoted to a detailed analysis of all aspects
of the apartment unit to be rented. For each apartment unit rented a booklet
must be filled out by the renter, the landlord and by the local HRA staff. This
is only one item of 10 to 1.2 items given to each prospective Section.8 renter prior