The URL can be used to link to this page

Home My WebLink AboutCouncil Information Memorandum 06-01-2017CITY OF PLYMOUTH COUNCIL INFO MEMO June 1, 2017 EVENTS / MEETINGS Planning Commission Agenda for June 7th ........................................................................................ Page 2 Parks and Recreation Advisory Commission Agenda for June 8th .................................................... Page 3 Official City Meeting Calendars ......................................................................................................... Page 4 Tentative List of Agenda Items ........................................................................................................... Page 7 CORRESPONDENCE Water Efficiency Rebate Program Update ........................................................................................ Page 10 REPORTS & OTHER ARTICLES OF INTEREST Plymouth Explores Setting Earlier Bar Close, Penalizing Cowboy Jack's After String of Drunken Incidents, Star Tribune .......................................................................... Page 12 Page 2 NEXT REGULAR MEETING – September 14, 2017 – Parks & Forestry Facility PARKS AND RECREATION ADVISORY COMMISSION MEETING AGENDA 1.CALL TO ORDER 2.APPROVAL OF MINUTES 3.OPEN FORUM: 4. VISITOR PRESENTATIONS (NON-ACTION ITEMS): 4a. Weddings, Room Rentals, and Events – Angie Dehn (Rental Coordinator) 4b. Senior Programs & Special Events – Christopher Fleck (PCC Manager) 4c. Fieldhouse Replacement Project – Christopher Fleck (PCC Manager) 4d. PCC Feasibility Report– Christopher Fleck (PCC Manager) 5.NEW BUSINESS (ACTION ITEMS): 5a. CIP Approval (2018-2022) 5b. PCC Catering RFP (ACTION) 6.COMMISSIONER/STAFF UPDATE Upcoming Community/Special Events Summer Entertainment Schedule 7.ADJOURNMENT DATE & TIME: Thursday, June 8, 2017 7:00pm LOCATION: Plymouth Creek Center, Fireside Room (Upper Level) 14800 34th Ave, Plymouth, Minnesota 55447 Page 3 SUN MON TUE WED THU FRI SAT 1 2 3 10:00 AM - 2:00 PM Bark in the Park Hilde Performance Center 4 12:30 PM Northwest Green- way Ribbon Cutting Vicksburg Lane Pedestrian Bridge 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 7:00 PM PLANNING COMMISSION MEETING Council Chambers 22 23 24 25 26 27 28 29 30 June 2017 3400 Plymouth Boulevard Plymouth, MN 55447 OFFICIAL CITY CALENDAR Phone: 763-509-5000 Fax: 763-509-5060 7:00 PM REGULAR COUNCIL MEETING Council Chambers 7:00 PM ENVIRONMENTAL QUALITY COMMITTEE (EQC) MEETING Medicine Lake Room 7:00 PM PARK & REC ADVISORY COMMISSION (PRAC) MEETING Plymouth Creek Center 7:00 PM PLANNING COMMISSION MEETING Council Chambers SUN TUES MON WED THUR FRI SAT 7:00 PM HOUSING AND REDEVELOPMENT AUTHORITY (HRA) MEETING Medicine Lake Room CHANGES ARE NOTED IN RED 9:00 AM - 11:00 AM Music in Plymouth 5K Run/Walk Hilde Performance Center 5:30 PM SPECIAL COUNCIL MEETING Police Body-Worn Cameras Medicine Lake Room 7:00 PM REGULAR COUNCIL MEETING Council Chambers Page 4 SUN MON TUE WED THU FRI SAT 1 2 3 4 5 6 7 8 9 10 11 NO REGULAR COUNCIL MEETING 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 July 2017 3400 Plymouth Boulevard Plymouth, MN 55447 OFFICIAL CITY CALENDAR Phone: 763-509-5000 Fax: 763-509-5060 7:00 PM ENVIRONMENTAL QUALITY COMMITTEE (EQC) MEETING Medicine Lake Room 7:00 PM HOUSING AND REDEVELOPMENT AUTHORITY (HRA)MEETING Medicine Lake Room 5:30 PM SPECIAL COUNCIL MEETING Lodging Tax Medicine Lake Room 7:00 PM REGULAR COUNCIL MEETING Council Chambers SUN TUES MON WED THUR FRI SAT 7:00 PM PLANNING COMMISSION MEETING Council Chambers 30 31 INDEPENDENCE DAY CITY OFFICES CLOSED 5:30 PM - 10:30 PM Music in Plymouth Hilde Performance Center Page 5 SUN MON TUE WED THU FRI SAT 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 6:00 PM SPECIAL COUNCIL MEETING Budget and CIP Medicine Lake Room 16 17 18 19 20 21 22 23 24 25 26 27 28 29 6:00 PM SPECIAL COUNCIL MEETING Budget and CIP (if needed) Medicine Lake Room 30 31 August 2017 3400 Plymouth Boulevard Plymouth, MN 55447 OFFICIAL CITY CALENDAR Phone: 763-509-5000 Fax: 763-509-5060 7:00 PM PLANNING COMMISSION MEETING Council Chambers 7:00 PM REGULAR COUNCIL MEETING Council Chambers 7:00 PM ENVIRONMENTAL QUALITY COMMITTEE (EQC) MEETING Medicine Lake Room 7:00 PM PLANNING COMMISSION MEETING Council Chambers 7:00 PM HOUSING AND REDEVELOPMENT AUTHORITY (HRA) MEETING Medicine Lake Room SUN TUES MON WED THUR FRI SAT 5:00 PM SPECIAL COUNCIL MEETING Budget and CIP/Review Future Trail Projects Medicine Lake Room 7:00 PM REGULAR COUNCIL MEETING Council Chambers CHANGES ARE NOTED IN RED 5:30 PM - 8:30 PM Kids Fest Hilde Performance Center Page 6 Note: Special Meeting topics have been set by Council; all other topics are tentative. EDA refers to the Economic Development Authority Tentative Schedule for City Council Agenda Items June 13, Regular, 7:00 p.m. Council Chambers • Announce Music in Plymouth and 5k Run • Public hearing on Wine and On-Sale 3.2 Malt Liquor License applications of GC 8028 LLC, d/b/a Kai & I, 3355 Plymouth Boulevard #180 • Public hearing on the Vacation of Drainage and Utility Easements within Rockford Estates • Public hearing on the Vacation of Drainage and Utility Easements within Busch Properties North • Approve Purchase of a Replacement Garbage Truck • Amend Resolutions No. 2017-156 and 2017-159 concerning the 2017 Contractor Mill and Overlay Project (ST179004.002) • Approve cancellation of the 2002 Mud Lake/Lake Camelot Cooperative Trail Agreement and exchange of trail easements between Three Rivers Park District and the City • Approve resolution supporting capital appropriation request for Plymouth Ice Center improvements • Reject bids for East Medicine Lake Park Phase 1 renovation project (PR170001.171) • Approve extension of Preliminary Plat for “Avonlea Place” (Zafardzhon and Svetlana Gulov – 2015032) • Approve PUD amendment to increase the number of care units within The Waters of Plymouth located at 11305 State Highway 55 • Approve Preliminary Plat and Final Plat for “Creekside Woods” located at 17215 and 17135 Old Rockford Road (Creekside Plymouth LLC – 2017033) • Review and comment on Sketch Plan for Chick-fil-A Restaurant at 3405 Vicksburg Lane (2017045) June 27, Special, 5:30 p.m. Medicine Lake Room • Police body-worn cameras June 27, Regular, 7:00 p.m. Council Chambers • Proclaim August 1 as “Night to Unite” • Quarterly City Manager’s update following the meeting • Public hearing on application of Cargill, Inc. for a Brewer Taproom license at 14800 28th Avenue North July 25, Special, 5:30 p.m. Medicine Lake Room • Lodging Tax July 25, Regular, 7:00 p.m. Council Chambers • Announce Kids Fest on August 3 August 8, Regular, 7:00 p.m. Council Chambers August 15, Special, 6:00 p.m. Medicine Lake Room • Budget and CIP August 22, Special, 5:00 p.m. Medicine Lake Room Page 7 • Budget and CIP • Review future trail projects August 22, Regular, 7:00 p.m. Council Chambers August 29, Special, 6:00 p.m. Medicine Lake Room (if needed) • Budget and CIP September 12, Special, 5:30 p.m. Medicine Lake Room • Median/beautification projects September 12, Regular, 7:00 p.m. Council Chambers • Announce Plymouth on Parade on September 23 • Approve 2018 proposed budget, preliminary general property tax levy, HRA levy and budget hearing date September 26, Special, 5:30 p.m. Medicine Lake Room • Consider minimum age to purchase tobacco September 26, Regular, 7:00 p.m. Council Chambers October 10, Regular, 7:00 p.m. Council Chambers October 24, Regular, 7:00 p.m. Council Chambers November 14, Special, 5:30 p.m. Medicine Lake Room • Budget November 14, Regular, 7:00 p.m. Council Chambers November 28, Regular, 7:00 p.m. Council Chambers December 12, Regular, 7:00 p.m. Council Chambers • Public hearing on 2018 budget, general property tax levy, HRA levy, and 2018-2022 Capital Improvement Program • Approve 2018 Target and Trap Shooting License renewal • Approve 2018 Amusement License renewals • Approve 2018 Tobacco License renewals Page 8 Budget Calendar 2018-2019 Biennial Budget Preparation & 5-yr Capital Improvement Plan Date Category Description April 17, 2017 Budget Departments receive budget instruction May 23 at 5:30 p.m. Budget Council Study Session – Financial Plan & Budget Goals April – June 2017 Budget Departments prepare budgets June 2, 2017 Budget Personnel changes submitted to HR June 12, 2017 Budget Budgets submitted to Finance June 26 – July 14, 2017 Budget Department meetings August 4 Budget Council receives budget materials for upcoming meeting August 15 at 6 p.m. Budget & CIP Council study session (Budget & CIP meeting #1) August 22 at 5:30 p.m. Budget & CIP Council Study Session (Budget & CIP meeting #2) Council Regular Session (Financial Overview & Audit Presentation) August 29 at 6 p.m. Budget & CIP Council Study Session (Budget meeting #3) (if needed) September 12, 2017 Budget Council adopts preliminary levies & budget (Budget meeting #4) October 4, 2017 CIP Planning Commission public hearing November 14 at 5:30 p.m. Budget Council Study Session (Budget meeting #5) (If needed) December 12, 2017 Budget & CIP Budget Public Hearing, CIP, Budget & Levy Adoption December 26, 2017 Budget Levy is certified with Hennepin County Page 9 1 The City of Plymouth supports water conservation practices that help to reduce the water demand from municipal water supply customers. A rebate program was developed by the City of Plymouth, with financial help from the Metropolitan Council, to focus on improving the water efficiency at residential and commercial properties throughout the city. Rebates were offered to residential and commercial customers of the water utility, to replace old, inefficient toilets, urinals, washing machines and irrigation controllers with new, WaterSense® or EnergyStar® rated products. Rebates reimbursed property owners for 75 percent of the cost of the device –up to a maximum of $50 for WaterSense® toilets, $100 for EnergyStar washing machines and $200 for WaterSense® irrigation controllers. The rebate program originally was funded $25,000 of which $18,750 was a grant from the Met Council with $6,250 in City matching funds. Rebates were awarded on a on a first come, first served basis. Payment was made upon successful completion of work and submittal of rebate request form and original receipts. The program was originally scheduled to run from March 1st, 2016 to June 30, 2017, however, initial funds were exhausted in October 2016 due to large demand. Additional funding of $6,500 was awarded to the city in May 2017 from the Met Council and will be combined with $2,170 of City funds. The rebate program is currently open for applications. City staff estimated before the rebate program began that if 100 of each product was installed, the city and its residents, would save an estimated 3,000,000 gallons of water annually. The results of the rebate program as of May 26, 2017 are shown in Table 1 below. Table 1: Water Efficiency Rebate Program – Results to date Devices Installed People Benefited Estimated Gallons Saved Annually Estimated Gallons Saved per Device Rebates Funded Toilet WaterSense® 158 244 1,135,265 7,185 $7,900.00 Washing Machine EnergyStar® 116 312 608,968 5,249 $11,600.00 Irrigation Controller WaterSense® 62 538 4,387,551 70,767 $10,886.94 Totals 336 1094 6,131,784 18,249 $30,386.94 Memorandum To: City Council From: Ben Scharenbroich, Senior Engineering Technician Date: May 26, 2017 Item: Water Efficiency Rebate Program - Update Page 10 2 Water use in the City of Plymouth can go from just over 150 million gallons per month in February to nearly 450 million gallons per month in July and August. This dramatic jump in water consumption is attributed to outdoor watering by residential and commercial property owners. Staff found that all residential and commercial property owners who received a rebate through this program were overwatering their lawns significantly. The rebate program provided property owners the incentive to replace old irrigation controllers with WaterSense® Certified irrigation controllers, which will result in a dramatic decrease their water usage going forward. It is important to note that irrigation controller replacement accounted for 18% of the devices receiving rebates, but accounted for 71% of the estimated annual water savings. Water savings through upgraded WaterSense® Certified irrigation controllers, sprinkler heads, moisture sensors and pressure regulators provide a significant benefit to both residential and commercial properties as shown in Table 2. Staff will propose in the 2018-2019 biennial budget $10,000 annually to continue this program for only irrigation controllers once the Met Council funds are exhausted. Table 2: Water Efficiency Rebate Program – Irrigation Controllers Devices Installed People Benefited Estimated Gallons Saved Annually Gallons Saved Per Device Rebates Funded ($) Residential 53 538 2,712,307 51,175 $9,086.94 Commercial 9 Unknown* 1,675,244 186,138 $1,800.00 *9 Irrigation Controllers installed at commercial office complexes where the number of benefited people is unknown. Funding for each rebate is split between the Met Council and the City of Plymouth. The Met Council funds 75% of the rebate, while the City of Plymouth funds 25%. To date, the Met Council has funded $22,790.21 in rebates and the City of Plymouth has funded $7,596.74 in rebates. It is also important to note that residential and commercial property owners have invested over $138,000 in upgrading the water efficiency of homes and businesses through this program. Overall, the rebate program has been a success and the improvements will save the city and its property owners an estimated 6,800,000 gallons of water annually once the program has exhausted the $33,670 in total funding. A recap of this program will be provided in July after it is completed. Page 11 WEST METRO 424425223 Plymouth explores setting earlier bar close, penalizing Cowboy Jack's after string of drunken incidents The city says five DWI arrests so far this year involved people who drank at Cowboy Jack's. By Kelly Smith Star Tribune MAY 26, 2017 — 5:11PM Tom Wallace, Star Tribune Cowboy Jack's Bar in Plymouth. After a string of drunken incidents, Plymouth city leaders are discussing whether to close bars earlier citywide and considering a $500 fine for one bar in particular: Cowboy Jack’s. The City Council discussed possible options Tuesday, but in the end tabled a decision on Cowboy Jack’s so the two sides can meet in an administrative hearing. Council members also talked about moving up bar closing times as another solution to curb alcohol-related incidents. Page 12 In January, city leaders warned Cowboy Jack’s that they would look at possible penalties if the popular bar had more than three “Place of Last Drink” notifications within three months. They say that Cowboy Jack’s violated that license condition with nine reports from January to April, including five DWI arrests. If the city levies the fine, it would be the first penalty imposed under its “Place of Last Drink” program. Plymouth was one of the first to sign on to the program a few years ago, as more suburban police departments started tracking where a person last consumed alcohol before an alcohol-related incident. From Edina to Chaska, police now track receipts, witness details or voluntary information in an effort to clamp down on over-serving restaurants and bars. It’s illegal under state law for bars or restaurants to serve intoxicated people. “This is not the first year we’re discussing this,” Mayor Kelli Slavik said Tuesday. “It’s not getting fixed. It’s to the point where we need to do something.” Tom Wallace, Star Tribune Country-themed bars are on the rise in the Twin Cities. One of the innovators of this particular kind of bar is Chris Diebold's. Cowboy Jack’s Bar in Plymouth, MN. But attorney David Davenport, who represents Cowboy Jack’s owner, the After Midnight Group in Minneapolis, said that tying “often flawed” data to the bar’s liquor license is unfair. In one DWI case, he said, it’s unclear if the man had a drink at Cowboy Jack’s or was even in the restaurant before he was pulled over after picking up women outside the bar. Page 13 “They’re being held accountable for behavior that they can’t control,” Davenport told council members. “They want to be a good member of this community.” The company also owns Cowboy Jack’s bars in downtown Minneapolis, Bloomington, Otsego, the Mall of America, New Brighton, Woodbury, St. Cloud and Rochester. Plymouth officials discussed concerns about Cowboy Jack’s in 2014 and 2015. Then in January, the city attached “Place of Last Drink” conditions, making it the only restaurant or bar in Plymouth with that data tied to its liquor license. Of the nine incidents from January to April, one case involved a driver arrested with a blood-alcohol concentration of 0.11, above the .08 legal limit. Although the man told police he had just “a couple of beers,” officers found a $90 receipt from Cowboy Jack’s. In another case, police responded to a report of a man at Cowboy Jack’s who fell off a bar stool and was unresponsive. “We truly do care about public safety and we look forward to working with the City Council to that end,” Davenport said. kelly.smith@startribune.com 612-673-4141 kellystrib Page 14