HomeMy WebLinkAboutCity Council Minutes 04-25-2017Adopted Minutes
Regular City Council Meeting
April 25, 2017
Mayor Slavik called a Regular Meeting of the Plymouth City Council to order at 7:00 p.m. in the
Council Chambers of City Hall, 3400 Plymouth Boulevard, on April 25, 2017.
COUNCIL PRESENT: Mayor Slavik, Councilmembers Carroll, Davis, Prom, Johnson, Willis,
and Wosje.
ABSENT: None.
Staff Present: City Manager Callister, Administrative Services Director Fischer, Community
Development Director Juetten, City Engineer Renneberg, Fire Chief Coppa, Deputy Police Chief
Plekkenpol, Park and Recreation Director Evans, Deputy Park and Recreation Director
Northway, Parks and Recreation Project Coordinator Rippe, Economic Development Manager
Parr, City Attorney Knutson, Administrative Intern Henderson, and City Clerk Engdahl.
Plymouth Forum
Judy Luedke, 17910 County Road 47, spoke of development around her and developers
infringing on her property. A developer has removed trees and used heavy equipment on her
property, and the issues caused by those activities haven't been resolved. She has made the City
aware, but was told it's a civil matter.
Community Development Director Juetten stated the developer has offered to compensate Ms.
Luedke, but they are unable to agree on the value. Mayor Slavik added if the developer is
willing to compensate, it's not up to the City to decide the amount. This matter is between the
property owners, and the City can't assist in negotiating a settlement.
Presentations and Public Information Announcements
(4.01) Update from County Commissioner Jeff Johnson
County Commissioner Johnson provided an update to the Council on longer term demographic
changes with Hennepin County and evaluating the effectiveness of County programs. He
provided the following information in response to questions from the Council:
• Regarding the budget, the shift from $294,000,000 to $206,000,000 in health was not a
savings, but shift in a department that was responsible for a particular spending area.
• He has agreed to a neighborhood meeting regarding County Road 47.
Adopted Minutes Page 1 of 9 Regular Meeting of April 25, 2017
The County Road 9 bridge over Interstate 494 is about four or five years out and he
understands the frustration in having to wait that long.
He agrees with the Council that Plymouth doesn't seem to get its fair share of return on
taxes that are paid with regards to projects that need to get done in the City. The trend
shows more funding is available for projects closer to Minneapolis.
(4.02) Announcement of Waffle Breakfast
Katherine Jaeger, from Plymouth Crime and Fire Prevention Fund, announced their annual
waffle breakfast on May 7 at Fire Station III.
(4.03) Presentation of Donation from Wayzata Youth Hockey Association
Greg Gibson, Wayzata Youth Hockey Association, and members of the U 12 B girls hockey team
who just won the State Championship, presented a donation in the amount of $27,307.76 for the
Plymouth Ice Center dasher board project (item No's. 6.14 and 6.15 under Consent Agenda).
Councilmember Carroll applauded Mayor Slavik in competing in last week's Boston Marathon.
Mayor Slavik introduced Devika Narayan, a sophomore from Wayzata High School, who will be
competing in the Ms. Teen International Pageant on April 29. Ms. Narayan stated her platform
for the pageant is to promote research and awareness for Alzheimer's and dementia research.
Approval of AP
enda
Item No. 6.05 was removed from the agenda.
Motion was made by Councilmember Willis, and seconded by Councilmember Prom, to approve
the amended a eg nda. With all members voting in favor, the motion carried.
Consent Agenda
Motion was made by Councilmember Prom, and seconded by Councilmember Carroll, to adopt
the amended Consent Agenda that included the followingitems:
ems:
(6.01) Special and Regular City Council Meeting minutes of April 11, 2017.
(6.02) Resolution Approving Disbursements ending April 15, 2017 (Res2017-148).
(6.03) Resolution Awarding Contract for 2017-2018 Property and Casualty Insurance to the
League of Minnesota Cities Insurance Trust (LMCIT) (Res2017-149).
(6.04) Resolution Approving the Filling of Wetlands and the Wetland Replacement Plan
Application for Creekside Hills 2nd Addition, Section 7 TI 18N, R22W (Res2017-150).
Adopted Minutes Page 2 of 9 Regular Meeting of April 25, 2017
(6.05) (This item was removed from the agenda).
(6.06) Resolution Awarding the Contract for the 2018 Mill and Overlay Utility Maintenance —
Storm and Sanitary Sewer Project (STI 89004.001 - Res2017-151).
(6.07) Resolution Awarding the Contract for 2017 Storm and Sanitary Sewer Materials
(Res2017-152).
(6.08) Resolution Awarding the Contract for the 2018 Mill and Overlay Utility Maintenance —
Water Main Project (ST189004.001 - Res2017-153).
(6.09) Resolution Rejecting All Bids and Ordering the Re -advertisement for the Utility Line
Repair and Replacement (Res2017-154).
(6.10) Resolution Ordering Preliminary Engineering report for the 2017 Contractor Mill and
Overlay Project (ST179004.002 - Res2017-155), Resolution Receiving Preliminary Engineering
Report, Ordering Preparation of Plans and Specifications, and Calling for a Public Hearing for
the 2017 Contractor mill and Overlay Project (ST179004.002 — Res2017-156), Resolution
Approving Plans and Specifications and Ordering Advertisement for Bids for the 2017
Contractor Mill and Overlay Project (ST179004.002 — Res2017-157), Resolution Declaring Cost
to be Assessed, and Ordering Preparation of Proposed Assessment for the 2017 Contractor Mill
and Overlay Project (ST179004.002 — Res2017-158), and a Resolution Calling for Hearing on
Proposed Assessment for the 201 Contractor Mill and Overlay Project (179004.002 — Res2017-
159).
(6.11) Resolution Approving Final Plat and Development Contract for "Enclave on the
Greenway 3rd Addition" for Property located North of 56th Avenue and West of Peony Lane
(2017023 — Res2017-160) and Resolution Adopting Assessments for Water and Sanitary Sewer
for Enclave on the Greenway 3rd Addition (2017023 — Res2017-161).
(6.12) Resolution Approving a Conditional Use Permit for Sky Zone for Property located at
1005 Berkshire Lane North (2017028 - Res2017-162).
(6.13) Resolution Awarding Bid for the Northwest Greenway Trail Segment Three to JTS
Construction, Inc. (PRK14005.171 — Res2017-163).
(6.14) Resolution Approving Change Order 1 for the Plymouth Ice Center Dasher Board Project
(IC 170001.171 - Res2017-164).
(6.15) Resolution Accepting a Donation from Wayzata Youth Hockey Association for the
Plymouth Ice Center Dasher Board Project (IC170001.171 — Res2017-165).
(6.16) Resolution Authorizing the Purchase of Network Storage Array (Res2017-166).
With all members voting in favor, the motion carried.
Adopted Minutes Page 3 of 9 Regular Meeting of April 25, 2017
Public Hearings
There were no public hearings.
General Business
(8.01) Agora Park and Ride Facility Concept Plan
Administrative Services Director Fischer reported on the Agora Park and Ride Facility Concept
Plan that will be centrally located in the development (previous Four Seasons Mall site).
Terry Hakkola, Walker Parking Consultants, presented renderings and the following details for
the Agora Park and Ride Facility Concept Plan:
• The site would include 331 parking stalls: 200 stalls would be dedicated to park and ride
use with the remaining stalls available for retail use at the site.
• The ramp is a three-level parking facility with the top level at 25 feet above grade.
• The lobby will be large enough to accommodate 30 to 40 people waiting for the buses.
• Two restrooms are located on the second level of the facility, and room for mechanical
and electrical storage is on the third level.
• There will be an eight foot four -inch clearance which will allow for ADA accessible
vehicles on all three levels.
• All parking spaces will be nine feet wide.
• The two-way traffic flow will have a 24 -foot drive aisle and the one-way traffic flow will
have a 20 -foot drive aisle.
• While more people are backing into parking spaces, the majority still pull in forward and
back out to exit.
• Cameras will be used for security and there will be the opportunity to close the ramp
during the overnight hours.
• There will be electric charging stations included in the plan, which has become standard
and was requested by the City.
• There is flexibility to expand the electric charging stations, but the number should be
decided now to provide the appropriate electric sources.
• The lighting is on a 25 -foot pole, but can be modified. It gives the best light distribution
throughout the top level.
• In addition to the two Plymouth Metrolink signs, there will be an entry/exit sign at the
portal entry.
• The structure needs to be well lit for pedestrian safety. The lighting needed will be
determined at the next phase of development.
• They are considering extending the covered area where busses pull up to provide cover
from weather elements for riders as well as a heated sidewalk to help with snow and ice.
Adopted Minutes Page 4 of 9 Regular Meeting of April 25, 2017
The ramp includes a durability engineered concrete made to withstand corrosion and will
have a high-level seal on the parking deck to minimize the penetration of chloride ions. It
is designed for a 50 -year life, and if maintained property, it can last much longer.
The finish on the metal panels has a 25 -year warranty.
The estimated cost is around $6,500,000 to $7,000,000.
Michael Huber, Michael Huber Architects, presented renderings and the following architectural
details for the Agora Park and Ride Facility Concept Plan:
• The main lobby/elevator tower will be constructed of a precast panel and have a smooth
sandblasted finish.
• There will be a tinted glass fagade in the stairwell areas.
• The screening of the ramp includes aluminum panels and bronze colored panels that will
be unevenly placed to break up massing.
• The ramp will include Plymouth Metrolink signage on the west and south sides of the
structure.
• The south wall of the lobby will include vines or other plantings to break up the look of
the structure.
• The canopy comes out 10 feet from the lobby area and Plymouth Metrolink signage is
included on it.
• They have worked with developer to incorporate colors throughout the entire site. Other
buildings on the site will use the same linear metal to screen.
• The retail building in the parking ramp will have a common foundation with a firewall in
between.
• The panels have a flat finish and there is no anticipated issue with light reflection. The
nearby tree plantings will also help diffuse any light.
Administrative Services Director Fischer added the City doesn't currently actively monitor
security cameras, but they do maintain footage from the parking facilities that can be reviewed if
needed.
The Council expressed concern with light pollution from the ramp and long term maintenance of
the heated concrete sidewalk. The Council suggested lowering light poles or including light
shields with top deck lights, extending the length of the canopy from the lobby area, and
exploring the cost to include flexibility with future expansion of the car charging spaces.
Administrative Services Director Fischer stated their agreement with developer requires they
have an operations and maintenance agreement that helps allocate maintenance costs. It's not
considered a City maintenance cost long-range, but is split up on a per stall allocation with some
additional money set aside for capital needs. The heated sidewalks are needed at transit stations
to reduce the slip and fall hazards during the winter. The City's cost of the ramp is capped at
$5,000,000.
Motion was made by Councilmember Johnson, and seconded by Councilmember Prom, to adopt
a Resolution Approving Agora Development Park and Ride Facility Concept Plan (Res2017-
167). With all members voting in favor, the motion carried.
Adopted Minutes Page 5 of 9 Regular Meeting of April 25, 2017
(8.02) Site Plan Amendment for East Medicine Lake Park at 1740 Medicine Lake
Boulevard East (ISG 2017020)
Community Development Director Juetten reported the Planning Commission recommends
approval of the site plan amendment for East Medicine Lake Park.
Park and Recreation Director Evans reported staff is proposing to redevelop the park in two
phases. Phase one includes replacement of the shelter structure in the fall 2017. Phase two
improvements would include the playground, picnic area, beach front, and other site amenities
that would occur in spring 2018.
Amanda Prosser, from ISG and City consultant, presented the following details and responses to
questions from the Council:
• The park is approximately 14,000 square feet.
• Concerns with the existing park include: the existing building and play equipment are in
poor condition; kids running into bike traffic on bike trail that divides playground and
beach; sight line issues and lack of shade; and poor stormwater drainage.
• The new building will be moved to the east, the trail will be realigned, and depression
areas will be included to catch water away from the building and trail.
• The play area is divided in to two separate age -group areas, separated by a walkway, and
will have improved surfacing.
• Multiple seating spaces will be created with a grand lawn sloping to the beach area.
There will also be three shade structures that can be taken down seasonally.
• Realignment of interior sidewalks and installation of pathway light bollards.
• Relocation of canoe and kayak storage racks with a new dock.
• All walking paths meet accessibility requirements and a boardwalk will be installed to the
water's edge.
• The new building includes two separate structures. One would include the restrooms and
the other would be a community room. The materials include wood columns, board
formed concrete, burnished CMU, recycled plastic lumber, and galvanized metal steel.
The paint colors include natural tones and grays.
• The playground surfacing for the five to 12 -year-old area is a wood surfacing turf.
• A larger four -season structure is not an option. They are already near the maximum
impervious surface requirement, and the poor soils would significantly increase the cost.
• The building has modern, clean lines and the industrial look comes in with the metal
siding. With this proposed plan, they are able to preserve the majority of the trees, add
15 more trees and create a fresh look. It fits well with the adjacent land uses and it will
age well.
• The height of the retaining wall is 18 inches, and the walkway is at four and a half
percent grade. There is a roll out material that will be on the sand surfacing to allow
accessibility to the water's edge.
• The water runoff from the north edge of the shelter falls onto the concrete and runs into
the adjacent landscape. The southern edge runoff falls into a gutter and then into a drain
inlet structure.
Adopted Minutes Page 6 of 9 Regular Meeting of April 25, 2017
• The metal corrugated product is on the main picnic shelter and restroom; there are other
color options that can be looked at.
• There are three locations within the park that include bike racks.
• There are two charcoal grills in the park, but no fire pits.
• There are multiple gathering areas and different seating options that includes seven
lounge chairs, six Adirondack chairs, and a variety of benches and picnic tables.
• The patio will be away from the trees to avoid damage by the root systems. The cost of
pervious pavers increases dramatically from just doing concrete.
• The recycled materials are graffiti and abuse resistant.
Some members of the Council agreed they do not like the look of the corrugated metal on the
structure and requested to look at other color options. They also expressed concern with geese in
the park and the health issues surrounding them.
Parks and Recreation Director Evans provided the following information in response to questions
from the Council:
• They City has used some geese control methods in other areas of the City, but they do
not work long term.
• The bathrooms will have electronic locks that would allow them to be opened during
the day and locked at night. They would be closed in the winter, and portable
restrooms would be available on the site.
• A fire pit was discussed, but due to liability concerns, they decided to go with grills
instead.
• An eagle scout will be redoing the three-dimensional display showing the history of
Medicine Lake and it will be included on the site.
• The remaining trees were looked at, and they are trying to save as much buffering
with trees as possible. The ash trees will be removed.
Motion was made by Councilmember Johnson, and seconded by Councilmember Prom, to hold
over item No. 8.02 and take action on it with item No. 8.03. With all members voting in favor,
the motion carried.
(8.03) Approval of East Medicine Lake Park Master Plan and Authorize Advertisement of
Phase One Bids (PR170001.171)
Keith Stassen, 2100 Lancaster Lane North, commented the proposed park should engage park
users and residents, and the Council should consider the utility and aesthetics of the park. This
park is used all year long and should set a precedent for other parks in the City. Limitations of
the plan include the grass and potential problems with geese, shade structures that block view of
the lake, lack of shade at tables outside of shelter, seasonal and one -toilet restrooms, no janitorial
room, no changing area, location of shower area, parking capacity, kitchenette in picnic
structure, and location of grills. He requested the Council table this item. He supports the
proposed features in the park, but requests consideration of a four -season structure.
Adopted Minutes Page 7 of 9 Regular Meeting of April 25, 2017
Michael Olson, 1900 East Medicine Lake Boulevard, commented he supports the project as
proposed.
Joe Garcia, 10015 26th Avenue North, commented he would like this park to encourage people
to communicate and enjoy the views with each other. The City can strive to do better and should
take advantage of the unique topography.
Maria Stassen, 2100 Lancaster Lane North, commented she lives close to the lake and supports
this park to create a healthy community for all ages. This should include a four -season shelter
and bathrooms. She requested the Council table this item and put more thought into the project.
Park and Recreation Director Evans stated the bathrooms will probably be open May through
mid-October, depending on the weather.
Paul Mork, 2070 East Medicine Lake Boulevard, commented he supports the proposed plan as
presented. He trusts the Council to come up with good results while still staying within the
budget. He urged the Council to move forward on the project as presented.
The Council advised they did have an open house where feedback was taken and changes were
made based on that input. If security cameras were installed, there would not be someone
monitoring them. If bathrooms are winterized at this park, they would need to make that
available at all the other parks as well. Ms. Prosser added in order to have the bathrooms open
all year round, they would have to connect to a gas line that runs through the property.
Park and Recreation Director Evans stated they will consider changing out the corrugated metal
the Council has expressed concern with.
The Council stated they support the plan as presented with some minor changes based on the
discussion this evening.
Motion was made by Councilmember Prom and seconded by Councilmember Carroll, to adopt a
Resolution Approving Site Plan Amendment for Construction of a New Park Shelter and Related
Improvements for East Medicine Lake Park located at 1740 Medicine Lake Boulevard East
(2017020 — Res2017-168) and a Resolution Approving the East Medicine Lake Park Master
Plan and Authorizing Advertisement of Phase One Bids (PR170001.171 — Res2017-169). With
all members voting in favor, the motion carried.
(8.04) Review Future Trails Projects
Motion was made by Councilmember Wosje and seconded by Councilmember Prom, to table
this item and schedule a study session for further discussion. With all members voting in favor,
the motion carried.
The Council scheduled a study session for this item on June 13 at 5:30 p.m.
Adopted Minutes Page 8 of 9 Regular Meeting of April 25, 2017
Reports and Staff Recommendations
There were no reports or staff recommendations.
Adiournment
Mayor Slavik adjourned the meeting at 10:12 p.m.
"a"
6andra R. (&y CIA
Adopted Minutes Page 9 of 9 Regular Meeting of April 25, 2017