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Housing & Redevelopment Authority Packet 03-23-2017
MEETING AGENDA PLYMOUTH HOUSING AND REDEVELOPMENT AUTHORITY THURSDAY, MARCH 23, 2017 - 7:00 p.m. WHERE: Medicine Lake Room City of Plymouth 3400 Plymouth Boulevard Plymouth, MN 55447 CONSENT AGENDA All items listed on the Consent Agenda are considered to be routine by the Housing and Redevelopment Authority and will be enacted by one motion. There will be no separate discussion of these items unless a Commissioner, citizen or petitioner so requests, in which event the item will be removed from the consent agenda and considered in normal sequence on the agenda. 1. CALL TO ORDER - 7:00 P.M. 2. CONSENT AGENDA A. Approve HRA Meeting Minutes for January 26, 2017. B. Plymouth Towne Square. Accept Monthly Housing Reports. C. Vicksburg Crossing. Accept Monthly Housing/Marketing Reports. D. Approve Joint Powers Agreement between the Bureau of Criminal Apprehension and Plymouth HRA. 3. PUBLIC HEARING A. Community Development Block Grant. Consider 2017 Action Plan. 4. NEW BUSINESS A. Election of Officers. Chair, Vice -chair, Secretary. 5. ADJOURNMENT DRAFT MINUTES PLYMOUTH HOUSING AND REDEVELOPMENT AUTHORITY January 26, 201.7 PRESENT: Chairman Jeff Kulaszewicz, Commissioners Katie Black, Michelle Soderberg, and Marty McCarthy STAFF PRESENT: HRA Manager Jim Barnes, HRA Executive Director Steve Juetten, and Office Support Representative Tina Beckfeld OTHERS: Robert Huddleston, Megan Sand Carr, Senior Business Development Manager, Sand Development, LLC. 1. CALL TO ORDER Chairman Kulaszewicz called the Plymouth Housing and Redevelopment Authority meeting to order at 7:02 p.m. 2. CONSENT AGENDA A. Approve HRA Meeting Minutes for November 17, 2016. B. Plymouth Towne Square. Accept Monthly Housing Report. C. Vicksburg Crossing. Accept Monthly Housing Report. D. Plymouth Towne Square. Approve and authorize execution of window and siding contract. MOTION by Commissioner Soderberg, seconded by Chairman Kulaszewicz, to approve the consent agenda. Vote. 4 Ayes. MOTION passed unanimously. 3. NEW BUSINESS A. Sand Companies. Present sketch plan of potential workforce housing project. (Information presented at meeting.) HRA Manager Barnes introduced Megan Sand Carr, Senior Business Development Manager, Sand Development, LLC. Ms. Carr gave a PowerPoint presentation of Sand Companies proposed multifamily workforce housing project to be located in the southwest corner of State Highway 169 and County Road 10 behind Superior Ford. They are projecting a start date in 2018 for occupancy in 2019. Sand Companies is proposing a 60 unit multifamily dwelling with 1, 2, and 3 bedroom units. This project would be similar in concept to Westview Estates that Sand Companies developed in Plymouth in 2012. Sand Companies is proposing to incorporate four long-term homeless housing units, a priority of Minnesota Housing Finance Agency (MHFA), which is the primary Draft Minutes Plymouth Housing and Redevelopment Authority January 26, 2016 Page 2 funding entity for the project. In accordance with the new MHFA requirements, Sand Companies is proposing to use Universal Design throughout all the units providing accessibility for its tenants. Chairman Kulaszewicz asked how the long-term homeless housing units would be subsidized. Ms. Carr replied it can vary between developments. Either the unit would have a rental subsidy or the project may be underwritten with lower rental fees for those particular units. Commissioner Soderberg asked if a tenant of a long-term homeless housing unit graduated out, do they stay in that unit. Ms. Carr stated each long-term homeless housing unit is permanent homeless housing. Once a tenant qualifies and moves in, they do not have to move out. The unit would switch to tax credit rate if the tenant no longer qualified under the income guidelines. If the tenant chose to move, the unit would remain a long-term homeless unit for the remainder of the compliance period, 30 years, and re -rented to another qualified applicant. Chairman Kulaszewicz asked what the turnover rate is for those units. Ms. Carr replied the average turnover rate is three years. Commissioner McCarthy asked what funding sources they anticipate using. Ms. Carr stated Sand Companies would submit a dual -application to Hennepin County for funding from HOME Investment Partnership Program (HOME) and Affordable Housing Incentive Fund Program (AHIF). They would also apply for 9% tax credits through MHFA, and ask for support from the City of Plymouth in the form of waived fees, TIF financing, and/or project based vouchers. Chairman Kulaszewicz asked Ms. Carr what Sand Companies is requesting. Ms. Carr stated that Sand Companies is asking the board to write a letter of support for their application to Hennepin County for financing. Housing Program Manager Barnes added the letter would give support to the concept of the project with conditions. Commissioner Soderberg asked if the property is currently zoned for multifamily. Executive Director Juetten stated the property is currently zoned FRD (Future Restricted Development) and guided as CO (Commercial/Office). It would have to be rezoned to RMF -4 (Multiple Family District 4), and re -guided to LA -4 (Living Area 4; density range of 12-20 dwelling units/acre). Draft Minutes Plymouth Housing and Redevelopment Authority January 26, 2016 Page 3 Commissioner Soderberg and Chairman Kulaszewicz both stated their support for the record. MOTION by Chairman Kulaszewicz, seconded by Commissioner Soderberg to submit a letter in support of Sand Companies application for Hennepin County funding for their potential workforce housing project with the understanding the project still requires City Council approvals. Vote. 4 Ayes. MOTION passed unanimously. 4. ADJOURNMENT MOTION by Chairman Kulaszewicz, seconded by Commissioner Marty McCarthy, to adjourn the meeting at 8:1 Op.m. Vote. 4 Ayes. Motion approved unanimously. PLYMOUTH riOWNE SQUARE MEMORANDUM To: Jim Barnes From: Jeff Lelivelt Date: February 20, 2017 RE: Plymouth Towne Square Monthly Report for January 2017 February Calendar is attached Rentals: As of January 31St we have 97 occupied apartments with 2 apartments. We have a deposit down on one and are showing the third, giving us a total of 1 apartment available to rent. Apartment Type Occupied vacant Deposits Est'd Move in 1 Bedroom 60 0 0 2 Bedroom 1 1 -Bath 18 1 Mid March 2 Bedroom 2 -Bath 18 1 Totals 197 12 1 1 Move-Ins/Move-Outs: We had one resident move in during the month of January. Marketing The wait lists remain open with 35 names on the 1 -Bedroom list and 23 names on the 2 -Bedroom list. We have many inquiry calls each day. Applications are sent to those who want them until the wait lists are closed. 15500 37th Avenue North • Plymouth, MN 55446-3250 Phone: (763) 550-9525 • Fax: (763) 551-0144 Owned by Plymouth Housing and Redevelopment Authority Resident Services Our monthly birthday party and resident meeting was on Thursday, January 19th. 49 residents attended. Meeting notes are attached. Building Issues We had no major issues in January but continued to have meetings with the window installers to prepare for the new window installations. Balance Sheet ASSETS CURRENT ASSETS PETTY CASH -US BANK US BANK OPER ACCT US BANK SEC DEP ACCT INVESTMENTS- WORKING CAPITAL FUND INVESTMENTS- NEW DEBT SERVICE ACCOUNTS REC-TENANTS DUE FROM CITY OF PLYMOUTH INTEREST RECEIVABLE PREPAID PROPERTY INSURANCE PREPAID WORKERS COMP INSUR PREPAID OTHER TOTAL CURRENT ASSETS FIXED ASSETS LAND SITE IMPROVEMENTS BUILDING BUILDING IMPROVEMENTS FURN, FIXT & EQUIP -GENERAL FURNITURE & FIXTURES - HOUSEKEEPING COMPUTERS/OFFICE EQUIPMENT ACCUMULATED DEPRECIATION TOTAL FIXED ASSETS NON-CURRENT ASSETS TOTAL ASSETS LIABILITIES CURRENT LIABILITIES ACCOUNTS PAYABLE -TRADE ACCRUED PAYROLL ACCRUED COMPENSATED BALANCES ACCRUED INTEREST ACCRUED REAL ESTATE TAXES BONDS PAYABLE -SERIES 2011A ST ACCRUED OTHER TOTAL CURRENT LIABILITIES LONG-TERM LIABIUTIES SECURITY DEPOSITS BONDS PAYABLE - SERIES 2011A LT BOND PREMIUM Ending Balance Total 500 350,588 59,406 995,062 (209,476) (86) 86,667 3,046 11,033 536 5,186 459,247 174,696 5,767,619 286,292 395,283 8,696 13,060 (3,938,803) 19,609 2,730 2,057 23,579 34,458 270,000 1,021 59,406 1,875,000 55,816 1,242,461 3,166,089 4,408,550 353,460 1,990,222 TOTAL LIABILITIES 2,343,681 EQUITY RETAINED EARNINGS RSRVD FOR DS (90,171) RETAINED EARNINGS 1,245,091 NET INVESTMENT IN CAPITAL ASSETS 904,162 TOTAL EQUITY 2,059,082 CURRENT YEAR INCOME/(LOSS) 5,787 TOTAL LIABILITIES & EQUITY 4,408,550 Profit and Loss Variance PLYMOUTH TOWNTOWNE SQUARE Through January 31,2017 MTD Actual Budget Var. YTD Actual Budget Var. Year Budget INCOME APARTMENT RENTAL REVENUE 52,594 53,479 (885) 52,594 53,479 (885) 641,743 HRA INDIVIDUAL 14,167 14,167 0 14,167 14,167 0 170,000 TIF 6,667 6,667 0 6,667 6,667 0 80,000 GARAGE RENT 2,970 3,050 (80) 2,970 3,050 (80) 36,600 GUEST ROOM REVENUE 130 195 (65) 130 195 (65) 2,340 LAUNDRY REVENUE 998 847 151 998 847 151 10,164 APPLICATION FEE REVENUE 0 52 (52) 0 52 (52) 630 TRANSFER FEE REVENUE 500 0 500 500 0 500 500 INVESTMENT INCOME 1,250 1,250 0 1,260 1,250 0 15,000 MISCELLANEOUS REVENUE 25 100 (75) 25 100 (75) 1,200 TOTAL INCOME 79,301 79,807 (506) 79,301 79,807 (506) 958,177 EXPENSES ADMINISTRATION MANAGER SALARIESNVAGES 4,258 4,292 34 4,258 4,292 34 51,500 PAYROLL TAXES 529 904 375 529 904 375 10,846 HEALTH INSURANCE 2,054 1,535 (619) 2,054 1,535 (519) 18,420 WORKERS COMP INSURANCE 145 88 (57) 145 88 (57) 1,056 MAINTENANCE SALARIESNVAGES 4,243 4,316 73 4,243 4,316 73 51,792 EMPLOYEE COSTS 80 120 40 80 120 40 1,120 SEMINARITRAINING 0 0 0 0 0 0 200 BANK FEES 78 96 18 78 96 18 1,150 DUES, SUBS & MEMBERSHIPS 0 0 0 0 0 0 100 LICENSE & PERMITS 0 0 0 0 0 0 934 MILEAGE REIMBURSEMENT 58 68 10 58 68 10 816 POSTAGEIOVERNIGHT EXPRESS 0 0 0 0 0 0 110 PRINTING 0 60 60 0 60 60 720 MANAGEMENT FEES 4,700 4,700 0 4,700 4,700 0 56,400 PROFESSIONAL FEES 30 225 196 30 225 196 2,700 TELEPHONE EXPENSE 556 610 54 556 610 54 7,320 EQUIPMENT LEASEIREPAIR 50 100 50 50 100 50 1,200 OFFICE SUPPLIES 142 90 (52) 142 90 (52) 1,080 TOTAL ADMIN EXPENSES 16,921 17,204 283 16,921 17,204 283 207,464 LIFE ENRICHMENT RESIDENT PROGRAM/ACTIVITIES 80 150 70 80 150 70 5,875 TOTAL LIFE ENRICHMENT EXPENSES 80 150 70 80 150 70 5,875 Profit and Loss Variance PLYMOUTH E SQUARE Through January 31, 2017 MTD Actual Budget Var. YTD Actual Budget Var. Year Budget HOUSEKEEPING CONTRACT LABOR 1,474 1,536 62 1,474 1,536 62 18,432 CLEANING SUPPLIES 52 127 75 52 127 75 1,524 TOTAL HOUSEKEEPING EXPENSES 1,526 1,663 137 1,526 1,663 137 19,956 BUILDING & GROUNDS CABLE TV EXPENSE 61 61 0 61 61 0 756 UTILITIES - ELECTRICITY 2,443 2,100 (343) 2,443 2,100 (343) 29,600 UTILITIES -GAS 3,144 3,000 (144) 3,144 3,000 (144) 21,600 UTILITIES -WATERISEWER 992 660 (332) 992 660 (332) 9,130 WATER SOFTENING SERVICE 331 455 124 331 455 124 5,460 DOORS, KEYS & WINDOWS 1,087 400 (687) 1,087 400 (687) 4,800 FIRE SYSTEM SERVICE 209 600 391 209 600 391 7,200 LAWN SERVICEILANDSCAP/SNOW RMVL 3,085 2,300 (785) 3,085 2,300 (785) 23,500 PEST CONTROL 0 0 0 0 0 0 730 TRASH REMOVAL 673 540 (133) 673 540 (133) 6,480 UNIT TURNOVER REPAIRS 4,190 3,417 (773) 4,190 3,417 (773) 41,000 ELEVATOR -REPAIRS & MAINTENANCE 1,036 600 (436) 1,036 600 (436) 7,200 REPAIRS & MAINTENANCE 4,093 2,950 (1,143) _ 4,093 2,950 (1,143) 35,400 BUILDING & GROUNDS SUPPLIES 1,722 1,225 (497) 1,722 1,225 (497) 14,700 HVAC - REPAIRS & MAINTENANCE 406 1,050 644 406 1,050 644 12,600 MISCELLANEOUS B & G EXPENSES 0 833 833 0 833 833 10,000 TOTAL BUILDING & GROUNDS 23,470 20,191 (3,279) 23,470 20,191 (3,279) 230,156 OTHER OPERATING EXPENSES PROPERTY & LIABILITY INSURANCE 2,631 2,677 46 2,631 2,677 46 32,352 PAYMENT IN LIEU OF PROPERTY TAX 2,638 2,638 0 2,638 2,638 0 31,650 TOTAL OTHER OPERATING EXPENSES 5,268 5,315 46 5,268 5,315 46 64,002 TOTAL OPERATING EXPENSES 47,265 44,522 (2,743) 47,265 44,522 (2,743) 527,453 NET OPERATING INCOME / ( LOSS) 32,036 36,285 (3,249) 32,036 35,285 (3,249) 430,724 DEPREC, INTEREST & OTHER EXPENSE DEPRECIATION EXPENSE 16,042 16,042 0 16,042 16,042 0 192,500 AMORTIZATION EXPENSE 527 527 0 527 527 0 6,320 RESERVEIREPLACE CAPITAL EXPENSE 4,423 2,700 (1,723) 4,423 2,700 (1,723) 708,452 INTERESTEXPENSE 5,257 5,257 0 5,257 5,257 0 63,087 TOTAL DEPREC, INTEREST & OTHER 26,249 24,526 (1,723) 26,249 24,626 (1,723) 970,359 NET INCOME I (LOSS) 5,787 10,759 (4,971) 5,787 10,759 (4,971) (539,635) O O IU N N N O N N N 1� O iG N O V N GOO YO1 w YOI O � a r 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 o a o 0 0 0 0 0 w N U O' � m a � D c w o N 0 d 0 m � a o z r 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 w o v N O a O 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 w o � N O p' � M a � N 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 w o � N O ' � M a m 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 w � � N O IL S 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 w o U N O p' a g v .......... 0 0 0 ....... 0 0 0 0 0 0 w o O N O - G7 n- 0 0 0 0 0 0 0 0 0 0 ............ 0 0 0 0 w o o N O p O � a n r 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 W N o r IL c W N o W � N a � LL o - � a m` U) U) w m m x w zm U¢ F Z w w w za r �_ w > W w z Q K m W ¢ z U K >D Z W ' R' W m w w w z W z U m K Z d G F, D w it W m m w d' w Q r¢ w z ao g x Wx ag m m m �- a W z o w ? j K O K w Z O K K F Z m a za w W mW mw W 0 z z Z Q x a LL w (9 F� of N g Z w a~_1 (w it O Z O, Cw7 W x W J w W J Lu Z Ul z z u�i U J Z a J w _z y w 4 w a i U F W F C)< < c'3 3 m¢ w¢ a Z W y o o LL m o O K 6 n. i 3 w m i§ a w 0 F F H W V N N m:V.p- W M o N o. 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N UU xax LU Z K W Ww U' z N LL' U M a w 3 a Q y Q w a t�Wu 0 V y Z K Z 4 0, a FF N z '� � N � Q W�W w N W y M U w w O U o Z? Q a 'd ¢ o oti a R: C7 u. a K w O 4 F- N1 w w 0 Z rc w Y z. K a Z I% q z J ww - w ro Z F =0 0 Z Z z V O M m a N � wI m a z N ai U j w w z w� o 4Q � w P z � z z a a w 0 Z Zj MMM Qn Y w uaJ rc7 �o m o m iL 0 O a ¢Fa K � F F u� W w Z a O ,w Z a uwi z Z w w w w K N i M m �_ F o w 3 2 r i z Q M F a 9¢ t- K w w a = o F- O W p �j w F w w a O ix �- z W a o u u v 5 3 o LL w m D a a ,wn�u m O w W w F Z O Z Resident Meeting Notes 2-16-2017 - Windows 1. Discussed the anticipated schedule for installation and the need for flexibility. 2. Discussed moving things away from windows (5 ft.) and who is responsible for what. I Discussed handling of pets during installations. 4. Discussed Safety Rules. 5. Discussed communication and daily updates. Discussed the rent over and shortage problem. Discussed the taking down of management notices in the elevators and on the bulletin board. H Ln H N ro O 'r, E E m m ++ m V m rn rn ro Ln Ch Ch g' v v u u f Q F- F- -4- -4- N t6 -0 a a a a i LL N N N ri N N N N f`p ' fi0 f`p fi0 _ V U L U t V Ln N cn C 4 C N roF- "p N $ bn c Nmc h • m Nj m OuC �: O C O N u C C u n 3 .V V 0' to V m oE E E o E o E E E c E M Q' O. CL m d M 4. NomN" CL M CL O1 H H r� (n N 0) H ri n (n r� ri OO Ln N ri N (d _0u u Ti v to v O O O O n Ln Ln in 4n n 4n v m V E m v E m V EE m V E O_ m n CL m O_ n m C CL m H tp ci to ri iC ri to n N OD N N W (U '.. , O ' O' O 7 L V p .0 p L p .0 Ln C '.. to �n On to Ln a y u w Ln v a Ln E Q_ M M i M M M 4. M m T CL OD O1 N OD 01 N OD 01 N - w 01 N (n O N N L L a w cu w �_ M !Xl 7 m t-0 in- � �_ ep fo m O m m O m :^ 7 m to _m m to p tn p w d to c C1En C CL 0 o - 63: �p O 0 VI m �O 0 m E M m m¢ 0. m E a m E c M m T;4 01 H N r� cn H N n (n rO1 N r� M rri rOi N r� Ln N CT lD ri ri N ra C D Ln PLYMOUTH TOWNE SQUARE MEMORANDUM To: Jim Barnes From: Jeff Lelivelt Date: March 10, 2017 RE: Plymouth Towne Square Monthly Report for February 2017 March Calendar is attached Rentals: As of February 28h we have 97 occupied apartments. We have a deposit down on one apartment and are showing the other, giving us a total of 1 apartment available to rent. Apartment Type Occupied Vacant Est'd Move in 1 Bedroom 60 0 -Deposits 0 2 Bedroom 1 -Bath 18 1 2 Bedroom 1 Mid March 2 -Bath 18 1 Totals 197 2 1 1 Move-Ins/Move-Outs: We had two residents move in during the month of February. Marketing The wait lists remain open with 37 names on the 1 -Bedroom list and 24 names on the 2 -Bedroom list. We have many inquiry calls each day. Applications are sent to those who want them until the wait lists are closed. 15500 37th Avenue North • Plymouth, MN 55446-3250 Phone: (763) 550-9525 • Fax: (763) 551-0144 Owned by Plymouth Housing and Redevelopment Authority Resident Services Our monthly birthday party and resident meeting was on Thursday, February 16th. 28 residents attended. Meeting notes are attached. Building Issues We had no major issues in February but continued to have meetings with the window installers to prepare for the new window installations. Balance Sheet PLYMOUTH TOWNE SSE As Of February 28, 2017 ASSETS CURRENT ASSETS PETTY CASH -US BANK US BANK OPER ACCT US BANK SEC DEP ACCT INVESTMENTS - WORKING CAPITAL FUND INVESTMENTS - NEW DEBT SERVICE ACCOUNTS REC-TENANTS OUE FROM CITY OF PLYMOUTH INTEREST RECEIVABLE PREPAID PROPERTY INSURANCE PREPAID WORKERS COMP INSUR PREPAID OTHER TOTAL CURRENT ASSETS FIXED ASSETS LAND SITE IMPROVEMENTS BUILDING BUILDING IMPROVEMENTS FURN, FUR & EQUIP -GENERAL FURNITURE & FIXTURES- HOUSEKEEPING COMPUTERS/OFFICE EQUIPMENT ACCUMULATED DEPRECIATION TOTAL FIXED ASSETS NON-CURRENT ASSETS TOTAL ASSETS LIABILITIES CURRENT LIABILITIES ACCOUNTS PAYABLE -TRADE ACCRUED PAYROLL ACCRUED COMPENSATED BALANCES ACCRUED INTEREST ACCRUED REAL ESTATE TAXES BONDS PAYABLE -SERIES 2011A ST ACCRUED OTHER TOTAL CURRENT LIABILITIES LONG-TERM LIABILITIES SECURITY DEPOSITS BONDS PAYABLE - SERIES 2011A LT BOND PREMIUM TOTAL LIABILITIES EQUITY RETAINED EARNINGS RSRVD FOR DS RETAINED EARNINGS NET INVESTMENT IN CAPITAL ASSETS TOTAL EQUITY CURRENT YEAR INCOME(LOSS) TOTAL LIABILITIES & EQUITY Ending Balance Total 500 367,531 61,106 995,062 (255,309) 547 93,333 4,296 8,403 542 3,210 459,247 174,698 5,767,619 286,292 395,283 8,696 13,060 (3,954,845) 11,745 2,745 2,057 28,835 37,095 270,000 30 61,105 1,875,000 56,343 (90,171) 1,245,091 904,162 1,279,220 3,150,047 4,429,268 352,508 1,992,448 2,344,956 2,059,082 25,230 4,429,268 Profit and Loss Variance PLYMOUTH TOWNE SQUARE Through February 28, 2017 MTD Actual Budget Var. YTD Actual Budget Var. Year Budget INCOME APARTMENT RENTAL REVENUE 52,594 53,479 (885) 105,188 106,958 (1,770) 641,743 HRA INDIVIDUAL 14,167 14,167 0 28,334 28,334 0 170,000 TIF 6,667 6,667 0 13,333 13,333 0 80,000 GARAGE RENT 2,970 3,050 (80) 5,940 6,100 (160) 36,600 GUEST ROOM REVENUE 0 195 (195) 130 390 (260) 2,340 LAUNDRY REVENUE 821 847 (26) 1,819 1,694 125 10,164 APPLICATION FEE REVENUE 105 53 52 105 105 0 630 TRANSFER FEE REVENUE 0 0 0 500 0 500 500 INVESTMENT INCOME 1,250 1,250 0 2,500 2,500 0 15,000 MISCELLANEOUS REVENUE 26 100 (72) 53 200 (147) 1,200 TOTAL INCOME 78,602 79,808 (1,206) 157,903 159,614 (1,711) 958,177 EXPENSES ADMINISTRATION MANAGER SALARIES/WAGES 3,846 4,292 446 8,104 8,584 480 51,500 PAYROLL TAXES 735 904 168 1,265 1,808 543 10,846 HEALTH INSURANCE 1,875 1,535 (340) 3,928 3,070 (858) 18,420 WORKERS COMP INSURANCE 145 88 (57) 290 176 (114) 1,056 MAINTENANCE SALARIESNVAGES 4,227 4,316 89 8,469 8,632 163 51,792 EMPLOYEE COSTS 80 80 0 160 200 40 1,120 SEMINAR/TRAINING 0 0 0 0 0 0 200 BANKFEES 66 96 30 143 192 49 1,150 DUES, SUBS & MEMBERSHIPS 0 0 0 0 0 0 100 LICENSE & PERMITS 220 0 (220) 220 0 (220) 934 MILEAGE REIMBURSEMENT 22 68 46 80 136 56 816 , POSTAGE/OVERNIGHT EXPRESS 0 0 0 0 0 0 110 PRINTING 0 60 60 0 120 120 720 MANAGEMENT FEES 4,700 4,700 0 9,400 9,400 0 56,400 PROFESSIONAL FEES 0 225 225 30 450 421 2,700 TELEPHONE EXPENSE 553 610 57 1,109 1,220 111 7,320 EQUIPMENT LEASE/REPAIR _ 54 100 46 104 200 96 1,200 OFFICE SUPPLIES 68 90 22 210 180 (30) 1,080 TOTAL ADMIN EXPENSES 16,591 17,164 573 33,512 34,368 866 207,464 LIFE ENRICHMENT RESIDENT PROGRAM/ACTIVITIES 81 200 119 161 350 189 5,875 TOTAL LIFE ENRICHMENT EXPENSES 81 200 119 161 350 189 5,875 Profit and Loss Variance PLYMOUTH TOWNS SQUARE 'ms°ough February 28, 201 MTD Actual Budget Var. YTD Actual Budget Var. Year Budget HOUSEKEEPING CONTRACT LABOR 1,429 1,536 107 2,903 3,072 169 18,432 CLEANING SUPPLIES 0 127 127 52 254 202 1,524 TOTAL HOUSEKEEPING EXPENSES 1,429 1,663 234 2,955 3,326 371 19,956 BUILDING & GROUNDS CABLETVEXPENSE 61 61 0 121 122 1 756 UTILITIES - ELECTRICITY 1,843 2,100 257 4,286 4,200 (86) 29,600 UTILITIES - GAS 2,449 3,000 551 5,593 6,000 407 21,600 UTILITIES-WATER/SEWER 1,830 660 (1,170) 2,822 1,320 (1,502) 9,130 WATER SOFTENING SERVICE 306 455 149 .637 910 273 5,460 DOORS, KEYS & WINDOWS 0 400 400 1,087 800 - (287) 4,800 FIRE SYSTEM SERVICE 603 •600 (3) 812 _ 1,200 388 7,200 LAWN SERVICEMNDSCAP/SNOW RMVL 385 2,300 1,915 3,470 4,600 1,130 23,500 PEST CONTROL 0 0 0 0 0 0 730 TRASH REMOVAL 652 540 (112) 1,325 1,080 (245) 6,480 UNIT TURNOVER REPAIRS 3,542 3,417 (125) 7,731 6,833 (898) 41,000 ELEVATOR -REPAIRS & MAINTENANCE 616 600 (16) 1,652 1,200 (452) 7,200 REPAIRS&MAINTENANCE 0 2,950 2,950 4,093 5,900 1,807 35,400 BUILDING & GROUNDS SUPPLIES 573 1,225 652 2,295 2,450 155 14,700 HVAC - REPAIRS & MAINTENANCE 1,106 1,050 (56) 1,512 2,100 588 12,600 MISCELLANEOUS B & G EXPENSES 0 833 833 0 1,666 1,666 10,000 TOTAL BUILDING & GROUNDS 13,966 20,191 6,226 37,435 40,381 2,947 230,156 OTHER OPERATING EXPENSES PROPERTY & LIABILITY INSURANCE 2,631 2,677 46 5,261 5,354 93 32,352 PAYMENT IN LIEU OF PROPERTY TAX 2,638 2,638 0 5,275 5,275 0 31,650 TOTAL OTHER OPERATING EXPENSES 5,268 5,316 46 10,536 10,629 93 64,002 TOTAL OPERATING EXPENSES 37,334 44,532 7,198 84,599 89,054 4,455 527,453 NET OPERATING INCOME / ( LOSS) 41,269 35,276 5,993 73,304 70,560 2,744 430,724 DEPREC, INTEREST & OTHER EXPENSE DEPRECIATION EXPENSE 16,042 16,042 0 32,084 32,084 0 192,500 AMORTIZATION EXPENSE 527 527 0 1,053 1,054 1 6,320 RESERVEIREPLACE CAPITAL EXPENSE 0 304,500 304,500 4,423 307,200 302,777 708,452 INTEREST EXPENSE 5,257 5,257 0 10,514 10,514 0 63,087 TOTAL DEPREC, INTEREST & OTHER 21,826 326,326 304,500 48,074 350,852 302,778 970,359 NET INCOME / (LOSS) 19,443 (291,050) 310,493 25,230 (280,292) 305,522 (539,635) U) y z a. xW N N W W < W w D W W Z H W i W Z W Z ¢ N w 4 Z U � � 1 z K w to w w a ¢ S m oz a XX V w w w w w U z 5 H w w z W 4a S Q z LL WP Z z w w z O Np K m a N w Z z 0 W zo W 0'r .� z ¢ ar chi � w N a W W w� a = a 1Wi �w 7 It O y F w w I Q y K w~ = z= yym�� W¢ w °n w 2 w N Q V Z J W FW, z N Z J Z w? y Z Q 2 (W7 wU' LL a a U Q 2 p pa w j a WW Q w z¢ y¢ o Z a z w w w O w N O U¢ - F t7 (7 aJ ¢ S W a i n= w W� O j 1- Z O N o ^ M N a a r L W o 0 0 0 0 0 0 0 0 0 0 0 0 ............. o 0 0 o N O' IL 0 a r W ro o 0 0 o o o o 0 0 o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 o N r o d > LL o z a r W` a .O N O' 'v " 0 0 0 0 0 0 0 0 0 0 0 0 ............. o 0 0 m a 0 O a r G W O 0 0 0 0 o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 a N O p .® M a m co 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 a r Wl O a N o' � Pl o 0 0 0 0 0 0 0 0 a o 0 0 EL a a r W a a � o' IL o 0 0 0 0 0 0 0 0 o a 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 - r G r W N O p o � m a � a r c W o a N o - O o 0 0 0 0 0 0 0 o a o 0 0 0 0 0 0 0 0 0 o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 . 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 'm m a � a r W o o N ,c0 0 m 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 y IL n a r W o a N o' 'm o 0 0 0 o o o 0 o a o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 m o m m N CL m LL r N M �+Oj ((VV N m O O m W 'y m a � U) y z a. xW N N W W < W w D W W Z H W i W Z W Z ¢ N w 4 Z U � � 1 z K w to w w a ¢ S m oz a XX V w w w w w U z 5 H w w z W 4a S Q z LL WP Z z w w z O Np K m a N w Z z 0 W zo W 0'r .� z ¢ ar chi � w N a W W w� a = a 1Wi �w 7 It O y F w w I Q y K w~ = z= yym�� W¢ w °n w 2 w N Q V Z J W FW, z N Z J Z w? y Z Q 2 (W7 wU' LL a a U Q 2 p pa w j a WW Q w z¢ y¢ o Z a z w w w O w N O U¢ - F t7 (7 aJ ¢ S W a i n= w W� O j 1- Z m rn m ❑ N. 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L -0 L �MM _N n -0 Qj W m M�M W r0 M W Ln r0 C N O : C N O t6 C w O (8 C \ N O cc d cc ry c c 16 cm O. g EE G i .(M °° G I °° v E G I °° E G l 0 •. o ro E E o ra E E o ra E E: o ra M E E M O O- CL M O O- O- �') O CL a !'� O ' i O- O- - - Ol ri ri n cn ri ri n Ol ri ri (n ri ri ri r-, Ln N Ol tD N (6 C In V Viclzsb—g Crossing MEMORANDUM To: Jim Barnes From: Sara Paquette Date: February 6, 2017 RE: Vicksburg Crossing Monthly Report for January 2017 February Newsletter and February Calendar is attached Rentals: As of January 31 st we have 94 occupied apartments with 0 vacant apartments, and we have 0 deposits at this time, giving us a total of 0 apartments available to rent. The affordable apartment waiting list now has 48 names and we have been adding interested people to the list. We have 26 people on our moderately priced 1 bedroom wait list and 30 people on our moderately priced 1+ and 2 bedroom wait list. Style (Total #) Square Feet Bedrooms Occupied Vacant Deposits Est'd Move in Style A (23) 850 Sq Ft 1 Bedroom 23 0 0 Style C (8) 884 Sq Ft 1 + Den 8 0 0 Style C2 (8) 950 Sq Ft 1 + Den 8 0 0 Style D (8) 1187 Sq Ft 2 Bedroom 8 0 0 Style D2 (4) 1281 Sq Ft 2 Bedroom 4 0 0 Style E (7) 1055 Sq Ft 2 Bedroom 7 0 0 Style E2 3) 1055 Sq Ft 2 Bedroom 3 0 0 Affordable (33) 725 Sq Ft 1 Bedroom 33 0 0 TOTALS 1 194 10 10 3155 Vicksburg Lane N • Plynioutli, MN 55447 • Phone (763)559-1877 • Fax (763)559-0144 • www.ci.plymouth.mn.us Owned by Plymouth Housing and Redevelopment Authority 2* EQUAL HOUSING OPPORTUNITY Move-Ins/Move-Outs: We had one person move in to an affordable apartment. Marketing We are fully occupied at this time. We have waiting lists for all the various floor plans. Resident Services We had our Social Hour on Friday, January 13'h. We served lasagna and garlic toast, salad and ice cream for dessert. Our monthly birthday party was on Thursday, January 10. We decorated with balloons, festive napkins and plates. We listed the birthday people on a balloon poster and sang Happy Birthday. We also give each resident a card on their birthday. Building Issues No building issues this month. Balance Sheet VICKSBURG CROSSING As Of January 31,:2017 ASSETS CURRENTASSETS US BANK PETTY CASH US BANK OPER ACCT US BANK SEC DEP ACCT INVESTMENTS- WORKING CAPITAL FUND INVESTMENTS - DEBT SERVICE ACCOUNTS REG -TENANTS INTEREST RECEIVABLE PREPAID PROPERTY INSURANCE PREPAID WORKERS COMP INSUR PREPAID OTHER TOTAL CURRENT ASSETS FIXED ASSETS LAND SITE IMPROVEMENTS BUILDING FURNITURE, FIXTURES & EQUIP -GENERAL COMPUTERSIOFFICE EQUIPMENT ACCUMULATED DEPRECIATION TOTAL FIXED ASSETS NON-CURRENT ASSETS TOTAL ASSETS LIABILITIES CURRENT LIABILITIES ACCOUNTS PAYABLE -TRADE ACCRUED PAYROLL ACCRUED COMPENSATED BALANCES ACCRUED INTEREST ACCRUED REAL ESTATE TAXES ACCRUED OTHER TOTAL CURRENT LIABILITIES LONG-TERM LIABILITIES SECURITY DEPOSITS BOND PAYABLE -2012A BOND DISCOUNT BOND DISCOUNT -2012A TOTAL LIABILITIES EQUITY NET INVESTMENTS IN CAPITAL ASSETS RESTRICTED FOR DEBT SERVICE UNRESTRICTED RETAINED EARNINGS TOTAL EQUITY CURRENT YEAR INCOMEI(LOSS) TOTAL LIABILITIES & EQUITY Ending Balance Total 500 1,392,991 66,342 496,247 (168,729) (10) 4,502 11,412 430 3,880 874,593 238,793 9,025,427 355,033 8,680 (3,668,703) 15,595 2,608 2,829 126,007 63,139 870 66,342 9,730,000 (22,683) (22,317) (2,890,166) 441,699 754,788 357,635 1,807,566 6,833,824 8,641,390 211,048 9,751,343 9,962,391 (1,336,044) 15,042 8,641,390 Profit and Loss Variance VICKSBURG CROSSING Through January 31, 207 MTD Actual Budget Var. YTD Actual Budget Var. Year Budget INCOME APARTMENT RENTAL REVENUE 97,783 95,139 2,644 97,783 95,139 2,644 1,139,933 APARTMENT RENTAL REVENUE -COUNTY 1,907 1,636 271 1,907 1,636 271 19,632 HRA SUBSIDY -TAX LEVY 1,500 1,500 0 1,500 1,500 0 18,000 GARAGE RENT 3,095 3,300 (205) 3,095 3,300 (205) 39,600 GUEST ROOM REVENUE 70 70 0 70 70 0 1,750 APPLICATION FEE REVENUE 0 35 (35) 0 35 (35) 420 TRANSFER FEE REVENUE 0 0 0 0 0 0 500 INVESTMENT INCOME 834 833 0 834 833 0 10,000 MISCELLANEOUS REVENUE 270 285 (15) 270 285 (15) 3,420 TOTAL INCOME 106,459 102,798 2,660 105,459 102,796 2,660 1,233,255 EXPENSES ADMINISTRATION MANAGER SALARIES 4,714 4,842 128 4,714 4,842 128 58,100 PAYROLL TAXES 472 860 387 472 860 387 10,316 HEALTH INSURANCE 2,705 1,559 (1,146) 2,705 1,559 (1,146) 18,704 WORKERS COMP INSURANCE - 116 85 (31) 116 85 (31) 1,020 MAINTENANCE SALARIESAMAGES 3,344 3,346 2 3,344 3,346 2 40,147 EMPLOYEE COSTS 80 80 0 80 80 0 1,084 SEMINARITRAINING 0 0 0 0 0 0 200 BANK FEES 30 46 16 30 46 16 550 DUES, SUBS & MEMBERSHIPS 0 0 0 0 0 0 60 LICENSE & PERMITS 676 676 0 676 676 0 911 MILEAGE REIMBURSEMENT 58 55 (3) 58 55 (3) 660 POSTAGE10VERNIGHT EXPRESS 5 17 12 5 17 12 204 PRINTING - 37 8 (29) 37 8 (29) 96 MANAGEMENT FEES 4,350 4,200 (150) 4,350 4,200 (150) 51,450 PROFESSIONAL FEES 0 278 278 0 278 278 3,340 TELEPHONE EXPENSE 581 695 114 581 695 114 8,340 EQUIPMENT LEASE/REPAIR 65 210 145 65 210 145 2,520 OFFICE SUPPLIES 115 90 (25) 115 90- (25) 1,080 TOTAL ADMIN EXPENSES 17,349 17,047 (302) 17,349 17,047 (302) 198,782 LIFE ENRICHMENT RESIDENT PROGRAM/ACTIVITIES 627 350 (277) 627 350 (277) 5,650 TOTAL LIFE ENRICHMENT EXPENSES 627 360 (277) 627 350 (277) 5,650 Profit and Loss Variance VICKSBURG CROSSING 'rhrough January 31, 2017 MTD Actual Budget Var. YTD Actual Budget Var. Year Budget MARKETING ADVERTISING 410 375 (35) 410 375 (35) 1,500 TOTAL MARKETING EXPENSES 410 375 (35) 410 375 (35) 1,500 HOUSEKEEPING CONTRACT LABOR 993 1,000 7 993 1,000 7 12,625 CLEANING SUPPLIES 0 130 130 0 130 130 1,560 TOTAL HOUSEKEEPING EXPENSES 993 1,130 137 993 1,130 137 14,385 BUILDING & GROUNDS CABLETVEXPENSE 152 172 20 152 172 20 2,064 UTILITIES - ELECTRICITY 2,025 1,600 (425) 2,025 1,600 (425) 22,500 UTILITIES - GAS 4,030 3,900 (130) 4,030 3,900 (130) 25,000 UTILITIES - WATER/SEWER 754 950 196 754 950 196 12,400 WATER SOFTENING SERVICE 206 194 (12) 206 194 (12) 2,328 DOORS, KEYS & WINDOWS 0 35 35 0 35 35 420 FIRE SYSTEM SERVICE 63 1,260 1,207 53 1,260 1,207 3,600 LAWN SERVICE/LANDSCAP/SNOW RMVL 2,140 2,000 (140) 2,140 2,000 (140) 22,900 PEST CONTROL 0 0 0 0 0 0 800 TRASH REMOVAL 801 800 (1) 801 800 (1) 9,600 UNIT TURNOVER REPAIRS 0 2,750 2,750 0 2,750 2,750 33,000 ELEVATOR -REPAIRS & MAINTENANCE 455 520 55 455 520 65 6,240 REPAIRS & MAINTENANCE 623 600 (23) 623 600 (23) 27,300 BUILDING & GROUNDS SUPPLIES 1,897 650 (1,247) 1,897 650 (1,247) 7,800 HVAC - REPAIRS & MAINTENANCE 493 232 (261) 493 232 (261) 8,781 MISCELLANEOUS B & G EXPENSES 0 833 833 0 833 833 10,000 TOTAL BUILDING & GROUNDS 13,628 16,496 2,868 13,628 16,496 2,868 194,736 OTHER OPERATING EXPENSES PROPERTY & LIABILITY INSURANCE 2,728 2,712 (16) 2,728 2,712 (16) 33,159 PAYMENT IN LIEU OF PROPERTY TAX 4,892 4,892 0 4,892 4,892 0 58,700 TOTAL OTHER OPERATING EXPENSES 7,620 7,604 (16) 7,620 7,604 (16) 91,859 TOTAL OPERATING EXPENSES 40,626 43,002 2,376 40,626 43,002 2,376 506,912 NET OPERATING INCOME / ( LOSS) 64,832 59,796 5,036 64,832 59,796 5,036 726,343 DEPREC, INTEREST & OTHER EXPENSE DEPRECIATION EXPENSE 27,417 27,417 0 27,417 27,417 0 329,000 AMORTIZATION EXPENSE 103 103 0 103 103 0 1,236 RESERVE/REPLACE CAPITAL EXPENSE 2,145 2,000 (145) 2,145 2,000 (145) 30,500 INTEREST EXPENSE 20,124 20,124 0 20,124 20,124 0 241,483 TOTAL DEPREC, INTEREST & OTHER 49,790 49,644 (146) 49,790 49,644 (146) 602,219 NET INCOME / (LOSS) 15,042 10,152 4,890 15,042 10,152 4,890 124,124 c o m n o n A h N N� ^ mIt m rOi N a r�`1 N O h M N m W W o m M 1 - Y 1� .- M ID Y IV n V O o N 0 G a � Y -p r W o O N " 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O t � N O IL � C W O N O 0- m 0- O Z p r lu o O N O` 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 a G O p r W o O N 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O p w h IL -p r c W o 0 N O` � lh LL 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Q p r W o o N O ` U � Q � 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0. 0 0 W O O N O p L h d O 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 W N O O" � W a � 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 LU b O N O p 0 IL Q v r W o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0. o 0 U N O " p r c .- W o O N o 0 0 0 0 0 0 o . 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O ap � N a � LL 0 O p d � a � V) w w C)z C) W U v. w w m z z U¢Q Q K F z K Z w> j K f w w w W Q 2 �Q wow Uzam r.H wz' W �a w w~ F� z co W o 3 uW� m of 'm � Xa w Z z 0 w 5z 5 z w of O z z p ¢mF¢m t�/1 N U Z w m a �O w W Z m 2 F aF-- LL F F m o¢ F ? 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W f7 w 0. X w O U O Z z¢ F en w w U z y W O W 7 Z U Z W J a ' otl Z w Z QFQ m ¢o Z XX W W U Z W O z Q z 0 K a a U p w Q w U' �i m a K J x w `b z ¢FQ z FFQ u�W1 0 o w °xx" a Z y g a O W v x w > i 7 . '° N y N N w wa �O t� m F N z=¢ z M F- O arc OJ K a O K F F F rc W w w ? rg O U 0 OU Y W H 0. p 0 F a O o, F_ F a C F J JF Q W 3 W 9 Q> O W m 2 Q =¢ O Q a O Lu Of w Q K W W �u ~O Z FiZ- O = U Q F F > m U 7 7 �i ILL aJ W K m 2 0. 0. H O W W❑ K �' W 1- Z ❑ Z Vick,sbu rg Crossing February 2017 Tax Aide Don't miss an opportunity to get free help with your taxes! It's that time of year again and volunteers from AARP will be available at the Plymouth Creek Center on Wednesdays from February 8th—April 12th to assist seniors with their taxes You must make an appointment by calling 763-509-5280. There is no charge for the service. Bring a photo ID, social security number and all your tax documents to your appointment. SIG Ali SIG Ali Ali Ali Ali Ali Ali Ali SIG SIG SIG SIG Ali Ali iii Ali SIG SIG Ali /1- /1N /1� il� il� /IN 71C il*. 7r*l 714Z il� 70. ils� 01N .41 /1 Rent is due on or before 1/ Ali Sunday, February 5th iii Ali Ali Ali Ali Ali SIG Ali Ali Ali Ali i� iii i�Iii Ali Ali Ali �►i Ali Ali SIG Ali i� i� i� '� 7� i� �� i� i� i� i� /IN IV V Valentine's Day Party are having a Valentine's Day party on Tuesday, February 14th at VWe 2:00 in the community room. We will be having coffee and treats., 1 There will be no charge for the party but there will be a sign up sheet V outside my office so that I know how many residents plan to attend. V I do not need volunteers to sign up to help but I always appreciate IV them if needed the day of the party. V Entertainment will be provided by the Treble Tones. { I Hope you will join your neighbors for the Valentine's Day party! ff VVIV, VVI , VVVIV Tax Aide Don't miss an opportunity to get free help with your taxes! It's that time of year again and volunteers from AARP will be available at the Plymouth Creek Center on Wednesdays from February 8th—April 12th to assist seniors with their taxes You must make an appointment by calling 763-509-5280. There is no charge for the service. Bring a photo ID, social security number and all your tax documents to your appointment. SIG Ali SIG Ali Ali Ali Ali Ali Ali Ali SIG SIG SIG SIG Ali Ali iii Ali SIG SIG Ali /1- /1N /1� il� il� /IN 71C il*. 7r*l 714Z il� 70. ils� 01N .41 /1 Rent is due on or before 1/ Ali Sunday, February 5th iii Ali Ali Ali Ali Ali SIG Ali Ali Ali Ali i� iii i�Iii Ali Ali Ali �►i Ali Ali SIG Ali i� i� i� '� 7� i� �� i� i� i� i� /IN Resident Coffee and Meeting Minutes Our next resident meeting will be Wednesday, February 1,4 in the community room. We discussed taking down holiday decorations. For those residents parked in the outdoor parking lot please move your the plow makes it's first run through the lot. Watch for thawing and re -freezing on the sidewalks. Hope to see you at the next meeting! When you are done using a grocery cart please return it to the garage lobby. Thank You! •• i President's Day Trivia Here are a few little known facts about some of our presidents: Ulysses S. Grant got a $20.00 speeding ticket for riding his horse too fast down a Washington street. John Quincy Adams was known for skinny dipping in the Potomac (yuk!) early in the morning. Herbert Hoover and his family lived in China before he became president, and both he and his wife spoke Mandarin Chinese fluently, and they would often speak it around the White House to prevent others from understanding them. Friday Night Social Social Hour will be on Friday, February 10th at 5:00 in the community room. We will be serving pulled pork sandwiches, baked beans, corn bread, and coleslaw from Cub and dessert. The cost will be $5. We need at least 20 people to sign up in order for the office to sponsor a dinner. If we do not get 20 people we will have to cancel. Please sign up in the office no later than Wednesday, February 8th. Bring a beverage of your choice. Maintenance and Building Issues • We love to have grandchildren visit the building but please remember when they are out in the common areas such as, the lobby, community room or library they should be accompanied by an adult. • Mike does a great job of keeping the trash room clean and smelling fresh. If you would like to make Mike's job just a little easier please empty and rinse out containers that are put in recycling. • I am sorry that some movers from a local moving company misrepresented themselves and gained access to the building in order to put their business card under residents' doors. I contacted the company they represent and informed them that we did not appreciate this form of solicitation, so I will not be recommending their moving company. Caregivers Need to Care for Themselves We have residents at Vicksburg Crossing who are currently, or will be in the future, be caregivers. Here are some important tips for keeping yourself healthy and happy while fulfilling your role: 1). Nurture both your mind and body. Caregivers need to replenish themselves physically and mentally. 2) Keep an eye on your health. 3) Find support. Take time to talk to family and friends about any frustrations. 4) Eat healthy. A good diet will keep your energy level up and help prevent illness. 5) Exercise. Staying active helps relieve stress. 6) Meditate. Meditation, yoga, and even listening to music can help you relax mentally. 7) Set personal goals. Take a class, try a new hobby, or if you are able, take a vacation. 8) Keep a journal. Writing down frustrations helps you let go of them. You may also want to write down what went well that day. 9) Be grateful for the time you are spending with your loved one. 10)Take a day off. Find someone to fill in for you so that you can focus on doing some things for yourself. 10 Habits of Exceptionally Happy Caregivers by Jennifer Wegerer mclzs"g Crossing MEMORANDUM To: Jim Barnes From: Sara Paquette Date: March 9, 2017 RE: Vicksburg Crossing Monthly Report for February 2017 March Newsletter and March Calendar is attached Rentals: As of February 28th we have 94 occupied apartments with 0 vacant apartments, and we have 0 deposits at this time, giving us a total of 0 apartments available to rent. The affordable apartment waiting list now has 49 names and we have been adding interested people to the list. We have 27 people on our moderately priced 1 bedroom wait list and 35 people on our moderately priced l+ and 2 bedroom wait list. Style (Total #) Square Feet Bedrooms Occupied Vacant Deposits Est'd Move in Style A (23) 850 Sq Ft 1 Bedroom 23 0 0 Style C (8) 884 Sq Ft 1 + Den 8 0 0 Style C2 (8) 950 Sq Ft 1 + Den 8 0 0 Style D 8 1187 Sq Ft 2 Bedroom 8 0 0 Style D2 (4) 1281 Sq Ft 2 Bedroom 4 0 0 Style E (7) 1055 Sq Ft 2 Bedroom 7 0 0 Style E2 3) 1055 Sq Ft 2 Bedroom 3 0 0 Affordable (33) 725 Sq Ft 1 Bedroom 33 0 0 TOTALS 1 1 194 10 10 3155 Vicksburg Lane N • Plymouth, MN 55447 • Phone (763)559-1877 • Fax (763)559-0144 • www.ei.plymouth.mn.us Ownecl by Plyinouth Housing and Redevelopment Authority w EQUAL HOUSING OPPORTUNITY Move-Ins/Move-Outs: No residents moved out or in during the month of February, Marketing We are fully occupied at this time. We have waiting lists for all the various floor plans. Resident Services We had a Valentine's Day party on Tuesday, February 14'', The Treble Tones provided entertainment and we served coffee and cheesecake with mixed berries. Our monthly birthday party was on Thursday, February 16th. We decorated with balloons, festive napkins and plates. We listed the birthday people on a balloon poster and sang Happy Birthday. We also give each resident a card on their birthday. Building Issues We had a washing machine over flow on 2' floor and the water leaked through the floor and into the unit below. We replaced the vinyl flooring in both apartments and may have to do some drywall work on the ceiling in the I' floor unit. Balance Sheet VICKSBURG CROSSING As, Of February 28, 2017 ASSETS CURRENT ASSETS US BANK PETTY CASH US BANK OPER ACCT US BANK SEC DEP ACCT INVESTMENTS - WORKING CAPITAL FUND INVESTMENTS - DEBT SERVICE ACCOUNTS REC-TENANTS INTEREST RECEIVABLE PREPAID PROPERTY INSURANCE PREPAID WORKERS COMP INSUR PREPAID OTHER TOTAL CURRENT ASSETS FIXED ASSETS LAND SITE IMPROVEMENTS BUILDING FURNITURE, FIXTURES $ EQUIP -GENERAL COMPUTERS/OFFICE EQUIPMENT ACCUMULATED DEPRECIATION TOTAL FIXED ASSETS NON-CURRENT ASSETS TOTAL ASSETS LIABILITIES CURRENT LIABILITIES ACCOUNTS PAYABLE -TRADE ACCRUED PAYROLL ACCRUED COMPENSATED BALANCES ACCRUED INTEREST ACCRUED REAL ESTATE TAXES ACCRUED OTHER TOTAL CURRENT LIABILITIES LONG-TERM LIABILITIES SECURITY DEPOSITS BOND PAYABLE -2012A BOND DISCOUNT BOND DISCOUNT -2012A TOTAL LIABILITIES EQUITY NET INVESTMENTS IN CAPITAL ASSETS RESTRICTED FOR DEBT SERVICE UNRESTRICTED RETAINED EARNINGS TOTAL EQUITY CURRENT YEAR INCOME/(LOSS) TOTAL LIABILITIES & EQUITY Ending Balance Total 500 1,470,053 66,343 496,247 (701,729) (955) 5,335 8,684 434 2,582 874,593 238,793 9,025,427 355,033 8,680 (3,696,120) 12,951 2,626 2,829 21,631 68,034 316 66,342 9,320,000 (22,683) (22,213) (2;890,166) 441,699 754,788 357,635 1,347,495 6,806,407 8,153,902 108,387 9,341,446 9,449,833 (1,336,044) 40,113 8,153,902 Profit and Loss Variance VICKSBURG GOBBING Through FebruM 28, 2017 MTD Actual Budget Var. YTD Actual Budget Var. Year Budget INCOME APARTMENT RENTAL REVENUE 97,812 95,139 2,673 195,595 190,278 5,317 1,139,933 APARTMENT RENTAL REVENUE -COUNTY 1,948 1,636 312 3,855 3,272 583 19,632 HRA SUBSIDY -TAX LEVY 1,500 1,500 0 3,000 3,000 0 18,000 GARAGE RENT 3,110 3,300 (190) 6,205 6,600 (395) 39,600 GUEST ROOM REVENUE 250 70 180 320 140 180 1,750 APPLICATION FEE REVENUE 0 35 (35) 0 70 (70) 420 TRANSFER FEE REVENUE 0 0 0 0 0 0 500 INVESTMENT INCOME 834 833 0 1,667 1,667 1 10,000 MISCELLANEOUS REVENUE 289 285 4 559 570 (11) 3,420 TOTAL INCOME 105,742 102,798 2,944 211,201 205,597 5,604 1,233,255 EXPENSES ADMINISTRATION MANAGER SALARIES 4,258 4,842 584 8,972 9,684 712 58,100 PAYROLL TAXES 621 860 238 1,094 1,719 626 10,316 HEALTH INSURANCE 979 1,559 580 3,684 3,118 (566) 18,704 WORKERS COMP INSURANCE 116 85 (31) _ 233 170 (63) 1,020 MAINTENANCE SALARIES/WAGES 2,960 3,346 386 _ 6,304 6,692 388 40,147 EMPLOYEE COSTS 80 80 0 160 160 0 1,084 SEMINARITRAINING 0 0 0 0 0 0 200 BANKFEES 23 46 23 54 92 38 550 DUES, SUBS & MEMBERSHIPS 0 0 0 0 0 0 60 LICENSE & PERMITS 0 0 0 676 676 0 911 MILEAGE REIMBURSEMENT 22 55 33 80 110 30 660 POSTAGE/OVERNIGHT EXPRESS 15 17 2 20 34 14 204 PRINTING 0 8 8 37 16 (21) 96 MANAGEMENT FEES 4,350 4,200 (150) 8,700 8,400 (300) 51,450 PROFESSIONAL FEES 0 278 278 0 557 557 3,340 TELEPHONE EXPENSE 580 695 115 1,160 1,390 230 8,340 EQUIPMENT LEASE/REPAIR 65 210 145 131 420 289 2,520 OFFICE SUPPLIES 112 90 (22) 227 160 (47) 1,080 TOTAL ADMIN EXPENSES 14,181 16,371 2,190 31,530 33,418 1,888 198,782 LIFE ENRICHMENT RESIDENT PROGRAM/ACTIVITIES 381 400 19 1,008 750 (258) 5,650 TOTAL LIFE ENRICHMENT EXPENSES 381 400 19 1,008 750 (258) 5,650 Profit and Loss Variance IG CROSSING Through February 28, 2017 MTD Actual Budget Var. YTD Actual Budget Var. Year Budget MARKETING ADVERTISING 0 0 0 410 375 (35) 1,500 TOTAL MARKETING EXPENSES 0 0 0 410 375 (35) 1,500 HOUSEKEEPING CONTRACT LABOR 993 1,000 7 1,985 2,000 15 12,825 CLEANING SUPPLIES 309 130 (179) 309 260 (49) 1,560 TOTAL HOUSEKEEPING EXPENSES 1,302 1,130 (172) 2,295 2,260 (35) 14,385 BUILDING & GROUNDS CABLE TV EXPENSE 152 172 20 303 344 41 2,064 UTILITIES -ELECTRICITY 1,595 1,600 5 3,620 3,200 (420) 22,500 UTILITIES - GAS 2,139 3,900 1,761 6,169 7,800 1,631 25,000 UTILITIES -WATER/SEWER 1,986 950 (1,036) 2,741 1,900 (841) 12,400 WATER SOFTENING SERVICE 153 194 41 358 388 30 2,328 DOORS, KEYS & WINDOWS 0 35 35 - 0 70 70 420 FIRE SYSTEM SERVICE 53 155 102 105 1,415 1,310 3,600 LAWN SERVICEA-ANDSCAP/SNOW RMVL 165 2,000 1,835 2,305 4,000 1,695 22,900 PEST CONTROL 213 0 (213) 213 0 (213) 800 TRASH REMOVAL 801 800 (1) 1,602 1,600 (2) 9,500 UNIT TURNOVER REPAIRS 0 2,750 2,750 0 5,500 5,500 33,000 ELEVATOR -REPAIRS & MAINTENANCE 471 520 49 926 1,040 114 6,240 REPAIRS & MAINTENANCE 215 600 385 837 1,200 363 27,300 BUILDING & GROUNDS SUPPLIES 968 650 (318) 2,865 1,300 (1,565) 7,800 HVAC - REPAIRS & MAINTENANCE 632 232 (400) 1,125 464 (661) 8,784 MISCELLANEOUS B & G EXPENSES 0 833 833 0 1,666 1,666 10,000 TOTAL BUILDING & GROUNDS 9,541 15,391 5,860 23,168 31,887 8,719 194,736 OTHER OPERATING EXPENSES PROPERTY& LIABILITY INSURANCE 2,728 2,712 (16) 5,457 5,424 (33) 33,159 PAYMENT IN LIEU OF PROPERTY TAX 4,895 4,892 (3) 9,787 9,784 (3) 58,700 TOTAL OTHER OPERATING EXPENSES 7,623 7,604 (19) 15,244 15,208 (36) 91,859 TOTAL OPERATING EXPENSES 33,028 40,896 7,868 73,654 83,898 10,244 506,912 NET OPERATING INCOME I ( LOSS) 72,715 61,902 10,812 137,547 121,699 15,848 726,343 DEPREC, INTEREST & OTHER EXPENSE DEPRECIATION EXPENSE 27,417 27,417 0 54,834 54,834 0 329,000 AMORTIZATION EXPENSE 103 103 () 207 206 (1) 1,236 RESERVE/REPLACE CAPITAL EXPENSE 0 15,000 15,000 2,145 17,000 14,855 30,500 INTERESTEXPENSE 20,124 20,124 0 40,248 40,248 0 241,483 TOTAL DEPREC, INTEREST & OTHER 47,644 62,644 15,000 97,434 112,288 14,854 602,219 NET INCOME/(LOSS) 25,070 (742) 25,812 40,113 9,411 30,702 124,124 tt� 0 z U) co Cid U. a lW C F M m 0tq N N � Y v F W o o N O L m a � W o N 0 0 o m o m o 0 0 0 0 0 0. 0 0 0 0 0 0 0 0 0 0 0 0 0 O p' Q- o z F W N oO ' 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 � m CL Ti O F c . 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O Lu u w aJ W O g aK ow Z~u7 QZ xx 0¢ W F^�d 0 z< w (7 o .0tl o O O O N~w❑ w6 F F wNz Q R p QZJ of ww =ov rc ww �a O iL o ow ? �� ~ F z ❑ z March 2017 N7ic:lZShu.r_g Crossing Vicksburg Volunteers Is there something you would like to volunteer for in the building? Do you have a special talent that you think could be put to good use? Please let me know in the office. If you are interested in volunteering for a position that someone else is currently doing maybe that person would appreciate a break. Anyone is welcome to volunteer and there are many opportunities, not just resident parties. I welcome residents taking initiative. Many of the current volunteers approached me with ideas for things they felt were important, but were not getting done, such as organize library books, change flower arrangements around the building or help plant outdoor flower pots. Thank You! Multi gi\ Community Room Use The community room is available for residents to use any time. The only thing Management asks is that you check both our Activity Calendar for the month and the Community Room Reservation calendar, which are both posted on the bulletin board, to make sure there is nothing scheduled. If it is reserved on either calendar that means that residents may not use it for impromptu gatherings Ali Ali Ali Ali Ali �!i ,!i Ali Ali Ali Ali Ali �V Ali Ali Ali Ali Ali Ali Ali Ali iii �!i Ali Ali Ali Ali Rent is due on or before Sunday, March 5th Ali Ali Ali Ali Ali Ali iii Ali Ali Ali Ali Ali Ali Ali Ali Ali Ali Ali Ali Ali Ali �!i �!i Ali Ali Ali Ali Friday Night Social Social Hour will be on Friday, March 10th at 5:00 in the community room. We will be serving Potbelly sandwiches, fruit, chips and dessert the cost will be $5. Please sign up in the office no later than Wednesday, March 8th. Itiff" Bring a beverage of your choice. . Maintenance and Building Issues • We now have a coat rack in the community room. It is on wheels so if you need to move it to a more convenient location it is easily done. Remember that residents are their own best security. Please do not prop the front door open for any reason. If you are using the community room please have a family member or friend watch the door and let guests in. Also any resident that notices the door propped open, and no one is watching, may shut the door. • If you use the community room for a family gathering please do not (and adults make sure children do not) unplug any cords from the television, cable box or DVD player. Thank You! IV DJ found the followinglist of words in Doris Patterson's dictionary. She rY V IV inherited the dictionary when Doris passed away and she thought that it would IV be nice to share the list with other residents. Doris loved to play word games up in the library and I think this list exemplifies Doris's love of words. It is aIV Crazy List of English words, which are spelled exactly the same, but have two IV IV very different meanings: IV IV • We polish the Polish furniture. He could lead if he would get the lead out. • A farm can produce produce. • The dump was so full it had to refuse refuse. ', . The soldier decided to desert the desert. The present is a good time to present the present. The dove dove into the bushes. • I did not object to the object. The insurance for the invalid was invalid. . The bandage was wound around the wound. IV IF e There was a row among the oarsmen about how to row. They were too close to the door to close it. IV • The buck does funny things when the does are present. To help with planting, the farmer taught his sow to sow. The wind was so strong he couldn't wind the sail. • After a number of Novocain injections, my jaw got number. I shed a tear when I saw the tear in my clothes. Agenda Number aD PLYMOUTH HOUSING AND REDEVELOPMENT AUTHORITY STAFF REPORT TO: Plymouth Housing and Redevelopment Authority FROM: Denise Whalen, Support Services Manager through Steve Juetten, Executive Director MEETING DATE: March 23, 2107 SUBJECT: Authorize HRA Executive Director to Sign State of Minnesota Joint Powers Agreement with. Bureau of Criminal Apprehension BACKGROUND: Plymouth HRA is required to conduct background checks for our Housing Choice Voucher applicants. Since background checks became mandatory, staff has had an agreement with the police department to perform such checks at no cost to the HRA. On March 22, 2012, the HRA Board authorized Executive Directors Steve Juetten to execute the State of Minnesota Joint Powers Agreement Criminal Justice Agency between the Bureau of Criminal Apprehension and the Plymouth HRA and any other required documentation on behalf of the Plymouth HRA. On February 7, 2017, staff was notified that the existing Joint Powers Agreement will expire on April 9, 2017. RECOMMENDATION: Staff is recommending that the HRA Board authorize Executive Director Steve Juetten to execute the State of Minnesota Joint Powers Agreement Criminal Justice Agency with the Bureau of Criminal Apprehension and the Plymouth HRA any other required documentation on behalf of the Plymouth HRA. ATTACHMENTS: 1. HRA Resolution 2017-01 2. State of Minnesota Joint Powers Agreement Criminal Authorized Agency PLYMOUTH HOUSING AND REDEVELOPMENT AUTHORITY HRA RESOLUTION NO. 2017-01 RESOLUTION APPROVING STATE OF MINNESOTA JOINT POWERS AGREEMENT WITH THE CITY OF PLYMOUTH ON BEHALF OF ITS HOUSING AND REDEVELOPMENT AUTHORITY WHEREAS, the City of Plymouth on behalf of its Housing and Redevelopment Authority desires to enter into Joint Powers Agreements with the State of Minnesota, Department of Public Safety, Bureau of Criminal Apprehension to use systems and tools available over the State's criminal justice data communications network for which the City is eligible. The Joint Powers Agreements further provide the City with the ability to add, modify and delete connectivity, systems and tools over the five year life of the agreement and obligates the City to pay the costs for the network connection. NOW, THEREFORE, BE IT RESOLVED by the Housing and Redevelopment Authority, Plymouth, Minnesota as follows: 1. That the State of Minnesota Joint Powers Agreements by and between the State of Minnesota acting through its Department of Public Safety, Bureau of Criminal Apprehension and the City of Plymouth on behalf of its Housing and Redevelopment Authority are hereby approved. 2. That the HRA Executive Director Steve Juetten, or his or her successor, is designated the Authorized Representative for the Police Department. The Authorized Representative is also authorized to sign any subsequent amendment or agreement that may be required by the State of Minnesota to maintain the City's connection to the systems and tools offered by the State. 3. That Steve Juetten, the Executive Director for the Plymouth Housing and Redevelopment for the City of Plymouth, is authorized to sign the State of Minnesota Joint Powers Agreements. Passed and Adopted by the Plymouth Housing and Redevelopment Authority on this 23rd day of March, 2017. PLYMOUTH HOUSING AND REDEVELOPMENT AUTHORITY By: Steve Juetten Executive Director ATTEST: By: Denise Whalen Its Support Services Manager SWIFT Contract # 120731 MN002019Q STATE OF MINNESOTA JOINT POWERS AGREEMENT AUTHORIZED AGENCY This agreement is between the State of Minnesota, acting through its Department of Public Safety, Bureau of Criminal Apprehension ("BCA") and the City of Plymouth on behalf of its Housing and Redevelopment Authority ("Agency"). Recitals Under Minn. Stat. § 471.59, the BCA and the Agency are empowered to engage in those agreements that are necessary to exercise their powers. Under Minn. Stat. § 299C.46 the BCA must provide a criminal justice data communications network to benefit authorized agencies in Minnesota. The Agency is authorized by law to utilize the criminal justice data communications network pursuant to the terms set out in this agreement. In addition, BCA either maintains repositories of data or has access to repositories of data that benefit authorized agencies in performing their duties. Agency wants to access these data in support of its official duties. The purpose of this Agreement is to create a method by which the Agency has access to those systems and tools for which it has eligibility, and to memorialize the requirements to obtain access and the limitations on the access. Agreement Term of Agreement 1.1 Effective date: This Agreement is effective on the date the BCA obtains all required signatures under Minn. Stat. § 16C.05, subdivision 2. 1.2 Expiration date: This Agreement expires five years from the date it is effective. 2 Agreement between the Parties 2.1 General access. BCA agrees to provide Agency with access to the Minnesota Criminal Justice Data Communications Network (CJDN) and those systems and tools which the Agency is authorized by law to access via the CJDN for the purposes outlined in Mimi. Stat. § 299C.46. 2.2 Methods of access. The BCA offers three (3) methods of access to its systems and tools. The methods of access are: A. Direct access occurs when individual users at the Agency use Agency's equipment to access the BCA's systems and tools. This is generally accomplished by an individual user entering a query into one of BCA's systems or tools. B. Indirect access occurs when individual users at the Agency go to another Agency to obtain data and inforination from BCA's systems and tools. This method of access generally results in the Agency with indirect access obtaining the needed data and information in a physical format like a paper report. C. Computer -to -computer system interface occurs when Agency's computer exchanges data and information with BCA's computer systems and tools using an interface. Without limitation, interface types include: state message switch, web services, enterprise service bus and message queuing. For purposes of this Agreement, Agency employees or contractors may use any of these methods to use BCA's systems and tools as described in this Agreement. Agency will select a method of access and can change the methodology following the process in Clause 2.10. 2.3 Federal systems access. In addition, pursuant to 28 CFR §20.30-38 and Mimi. Stat. §299C.58, BCA may provide Agency with access to the Federal Bureau of Investigation (FBI) National Crime Information Center. SWIFT Contract # 120731 MN002019Q 2.4 Agency policies. Both the BCA and the FBI's Criminal Justice Information Systems (FBI-CJIS) have policies, regulations and laws on access, use, audit, dissemination, hit confirmation, logging, quality assurance, screening (pre- employment), security, timeliness, training, use of the system, and validation. Agency has created its own policies to ensure that Agency's employees and contractors comply with all applicable requirements. Agency ensures this compliance through appropriate enforcement. These BCA and FBI-CJIS policies and regulations, as amended and updated from time to time, are incorporated into this Agreement by reference. The policies are available at https://beanextest.x.state.nm.us/latuichpad/. 2.5 Agency resources. To assist Agency in complying with the federal and state requirements on access to and use of the various systems and tools, information is available at https://sps.x.state.mn.us/sites/bcaservicecatalog/defatilt.as Additional information on appropriate use is found in the Minnesota Bureau of Criminal Apprehension Policy on Appropriate Use of Systems and Data available at https://dps.mn.gov/divisions/bca/bca- divisionshnnjis/Doctunents/BCA-Policy on -Appropriate -Use -of Systems-and-Data.pdf. 2.6 Access granted. A. Agency is granted permission to use all current and future BCA systems and tools for which Agency is eligible. Eligibility is dependent on Agency (i) satisfying all applicable federal or state statutory requirements; (ii) complying with the tens of this Agreement; and (iii) acceptance by BCA of Agency's written request for use of a specific system or tool. B. To facilitate changes in systems and tools, Agency grants its Authorized Representative authority to make written requests for those systems and tools provided by BCA that the Agency needs to meet its criminal justice obligations and for which Agency is eligible. 2.7 Future access. On written request by Agency, BCA also may provide Agency with access to those systems or tools which may become available after the signing of this Agreement, to the extent that the access is authorized by applicable state and federal law. Agency agrees to be bound by the terms and conditions contained in this Agreement that when utilizing new systems or tools provided under this Agreement. 2.8 Limitations on access. BCA agrees that it will comply with applicable state and federal laws when making information accessible. Agency agrees that it will comply with applicable state and federal laws when accessing, entering, using, disseminating, and storing data. Each party is responsible for its own compliance with the most current applicable state and federal laws. 2.9 Supersedes prior agreements. This Agreement supersedes any and all prior agreements between the BCA and the Agency regarding access to and use of systems and tools provided by BCA. 2.10 Requirement to update information. The parties agree that if there is a change to any of the information whether required by law or this Agreement, the party will send the new information to the other party in writing within 30 days of the change. This clause does not apply to changes in systems or tools provided under this Agreement. This requirement to give notice additionally applies to changes in the individual or organization serving a city as its prosecutor. Any change in performance of the prosecutorial function must be provided to the BCA in writing by giving notice to the Service Desk, BCA.ServiceDesk@state.inn.us. 2.11 Transaction record. The BCA creates and maintains a transaction record for each exchange of data utilizing its systems and tools. In order to meet FBI-CJIS requirements and to perforin the audits described in Clause 7, there must be a method of identifying which individual users at the Agency conducted a particular transaction. If Agency uses either direct access as described in Clause 2.2A or indirect access as described in Clause 2.213, BCA's transaction record meets FBI-CJIS requirements. When Agency's method of access is a computer to computer interface as described in Clause 2.2C, the Agency must SWIFT Contract # 120731 MN002019Q keep a transaction record sufficient to satisfy FBI-CJIS requirements and permit the audits described in Clause 7 to occur. If an Agency accesses data from the Driver and Vehicle Services Division in the Minnesota Department of Public Safety and keeps a copy of the data, Agency must have a transaction record of all subsequent access to the data that are kept by the Agency. The transaction record must include the individual user who requested access, and the date, time and content of the request. The transaction record must also include the date, time and content of the response along with the destination to which the data were sent. The transaction record must be maintained for a minimum of six (6) years from the date the transaction occurred and must be made available to the BCA within one (1) business day of the BCA's request. 2.12 Court information access. Certain BCA systems and tools that include access to and/or submission of Court Records may only be utilized by the Agency if the Agency completes the Court Data Services Subscriber Amendment, which upon execution will be incorporated into this Agreement by reference. These BCA systems and tools are identified in the written request made by Agency under Clause 2.6 above. The Court Data Services Subscriber Amendment provides important additional teens, including but not limited to privacy (see Clause 8.2, below), fees (see Clause 3 below), and transaction records or logs, that govern Agency's access to and/or submission of the Court Records delivered through the BCA systems and tools. 2.13 Vendor personnel screening. The BCA will conduct all vendor personnel screening on behalf of Agency as is required by the FBI CHS Security Policy. The BCA will maintain records of the federal, fingerprint -based background check on each vendor employee as well as records of the completion of the security awareness training that may be relied on by the Agency. 3 Payment The Agency currently accesses the criminal justice data communications network described in Minn. Stat. §299C.46. No charges will be assessed to the agency as a condition of this agreement. If Agency chooses to execute the Court Data Services Subscriber Amendment referred to in Clause 2.12 in order to access and/or submit Court Records via BCA's systems, additional fees, if any, are addressed in that amendment. 4 Authorized Representatives The BCA's Authorized Representative is Dana Gotz, Department of Public Safety, Bureau of Criminal Apprehension, Minnesota Justice Information Services, 1430 Maryland Avenue, St. Paul, MN 55106, 651-793-1007, or her successor. The Agency's Authorized Representative is Steve Juetten, HRA Executive Director, 3400 Plymouth Boulevard, Plymouth, MN 55447, (763) 509-5407, or his/her successor. 5 Assignment, Amendments, Waiver, and Contract Complete 5.1 Assignment. Neither party may assign nor transfer any rights or obligations under this Agreement. 5.2 Amendments. Any amendment to this Agreement, except those described in Clauses 2.6 and 2.7 above must be in writing and will not be effective until it has been signed and approved by the same parties who signed and approved the original agreement, their successors in office, or another individual duly authorized. 5.3 Waiver. If either party fails to enforce any provision of this Agreement, that failure does not waive the provision or the right to enforce it. 5.4 Contract Complete. This Agreement contains all negotiations and agreements between the BCA and the Agency. No other understanding regarding this Agreement, whether written or oral, may be used to bind either party. 6 Liability Each party will be responsible for its own acts and behavior and the results thereof and shall not be responsible or liable for the other party's actions and consequences of those actions. The Minnesota Torts Claims Act, Minn. Stat. § 3.736 and other applicable laws govern the BCA's liability. The Minnesota Municipal Tort Claims Act, Minn. Stat. SWIFT Contract # 120731 MN002019Q Ch. 466, governs the Agency's liability. 7 Audits 7.1 Under Minn. Stat. § 16C.05, subd. 5, the Agency's books, records, documents, internal policies and accounting procedures and practices relevant to this Agreement are subject to examination by the BCA, the State Auditor or Legislative Auditor, as appropriate, for a minimum of six years from the end of this Agreement. Under Minn. Stat. § 6.551, the State Auditor may examine the books, records, documents, and accounting procedures and practices of BCA. The examination shall be limited to the books, records, documents, and accounting procedures and practices that are relevant to this Agreement. 7.2 Under applicable state and federal law, the Agency's records are subject to examination by the BCA to ensure compliance with laws, regulations and policies about access, use, and dissemination of data. 7.3 If Agency accesses federal databases, the Agency's records are subject to examination by the FBI and Agency will cooperate with FBI examiners and make any requested data available for review and audit. 7.4 To facilitate the audits required by state and federal law, Agency is required to have an inventory of the equipment used to access the data covered by this Agreement and the physical location of each. 8 Government Data Practices 8.1 BCA and Agency. The Agency and BCA must comply with the Minnesota Government Data Practices Act, Minn. Stat. Ch. 13, as it applies to all data accessible under this Agreement, and as it applies to all data created, collected, received, stored, used, maintained, or disseminated by the Agency under this Agreement. The remedies of Minn. Stat. §§ 13.08 and 13.09 apply to the release of the data referred to in this clause by either the Agency or the BCA. 8.2 Court Records. If Agency chooses to execute the Court Data Services Subscriber Amendment referred to in Clause 2.12 in order to access and/or submit Court Records via BCA's systems, the following provisions regarding data practices also apply. The Court is not subject to Minn. Stat, Ch. 13 (see section 13.90) but is subject to the Rules of Public Access to Records of the Judicial Branch promulgated by the Minnesota Supreme Court. All parties acknowledge and agree that Minn. Stat. § 13.03, subdivision 4(e) requires that the BCA and the Agency comply with the Rules of Public Access for those data received from Court under the Court Data Services Subscriber Amendment, All parties also acknowledge and agree that the use of, access to or submission of Court Records, as that term is defined in the Court Data Services Subscriber Amendment, may be restricted by rules promulgated by the Minnesota Supreme Court, applicable state statute or federal law. All parties acknowledge and agree that these applicable restrictions must be followed in the appropriate circumstances. 9 Investigation of alleged violations; sanctions For purposes of this clause, "Individual User" means an employee or contractor of Agency. 9.1 Investigation. Agency and BCA agree to cooperate in the investigation and possible prosecution of suspected violations of federal and state law referenced in this Agreement. Agency and BCA agree to cooperate in the investigation of suspected violations of the policies and procedures referenced in this Agreement. When BCA becomes aware that a violation may have occurred, BCA will inform Agency of the suspected violation, subject to any restrictions in applicable law. When Agency becomes aware that a violation has occurred, Agency will inform BCA subject to any restrictions in applicable law. 9.2 Sanctions Involving Only BCA Systems and Tools. The following provisions apply to BCA systems and tools not covered by the Court Data Services Subscriber Amendment. None of these provisions alter the Agency's internal discipline processes, including those governed by a collective bargaining agreement. 9.2.1 For BCA systems and tools that are not covered by the Court Data Services Subscriber Amendment, Agency SWIFT Contract # 120731 MN002019Q must determine if and when an involved Individual User's access to systems or tools is to be temporarily or permanently eliminated. The decision to suspend or terminate access may be made as soon as alleged violation is discovered, after notice of an alleged violation is received, or after an investigation has occurred. Agency must report the status of the Individual User's access to BCA without delay. BCA reserves the right to make a different determination concerning an Individual User's access to systems or tools than that made by Agency and. BCA's determination controls. 9.2.2 If BCA determines that Agency has jeopardized the integrity of the systems or tools covered in this Clause 9.2, BCA may temporarily stop providing some or all the systems or tools under this Agreement until the failure is remedied to the BCA's satisfaction. If Agency's failure is continuing or repeated, Clause 11.1 does not apply and BCA may terminate this Agreement immediately. 9.3 Sanctions Involving Only Court Data Services The following provisions apply to those systems and tools covered by the Court Data Services Subscriber Amendment, if it has been signed by Agency. As part of the agreement between the Court and the BCA for the delivery of the systems and tools that are covered by the Court Data Services Subscriber Amendment, BCA is required to suspend or terminate access to or use of the systems and tools either on its own initiative or when directed by the Court. The decision to suspend or terminate access may be made as soon as an alleged violation is discovered, after notice of an alleged violation is received, or after an investigation has occurred. The decision to suspend or terminate may also be made based on a request from the Authorized Representative of Agency. The agreement further provides that only the Court has the authority to reinstate access and use. 9.3.1 Agency understands that if it has signed the Court Data Services Subscriber Amendment and if Agency's Individual Users violate the provisions of that Amendment, access and use will be suspended by BCA or Court. Agency also understands that reinstatement is only at the direction of the Court. 9.3.2 Agency further agrees that if Agency believes that one or more of its Individual Users have violated the terms of the Amendment, it will notify BCA and Court so that an investigation as described in Clause 9.1 may occur. 10 Venue Venue for all legal proceedings involving this Agreement, or its breach, must be in the appropriate state or federal court with competent jurisdiction in Ramsey County, Minnesota. 11 Termination 11.1 Termination. The BCA or the Agency may terminate this Agreement at any time, with or without cause, upon 30 days' written notice to the other party's Authorized Representative, 11.2 Termination for Insufficient Funding. Either party may immediately terminate this Agreement if it does not obtain funding from the Minnesota Legislature, or other funding source; or if funding cannot be continued at a level sufficient to allow for the payment of the services covered here. Termination must be by written notice to the other party's authorized representative. The Agency is not obligated to pay for any services that are provided after notice and effective date of termination. However, the BCA will be entitled to payment, determined on a pro rata basis, for services satisfactorily performed to the extent that funds are available. Neither party will be assessed any penalty if the agreement is terminated because of the decision of the Minnesota Legislature, or other funding source, not to appropriate funds. Notice of the lack of funding must be provided within a reasonable time of the affected party receiving that notice. 12 Continuing obligations The following clauses survive the expiration or cancellation of this Agreement: 6. Liability; 7. Audits; 8. Government Data Practices; 9. Investigation of alleged violations; sanctions; and 1 O.Venue. SWIFT Contract # 120731 MN002019Q The parties indicate their agreement and authority to execute this Agreement by signing below. L AGENCY 2. DEPARTMENT OF PUBLIC SAFETY, BUREAU OF CRIMINAL APPREHENSION Name: (PRINTED) Name: Signed: Title: (with delegated authority) Date: Name: (PRINTED) Signed: Title: (with delegated authority) Date: 0 (PRINTED) Signed: Title: (with delegated authority) Date: 3. COMMISSIONER OF ADMINISTRATION delegated to Materials Management Division By: Date: Agenda Number PLYMOUTH HOUSING AND REDEVELOPMENT AUTHORITY STAFF REPORT TO: Plymouth Housing and Redevelopment Authority FROM: Sara Shonrock, Community Development Coordinator through Jim Barnes, HRA Manager and Steve Juetten, Executive Director MEETING DATE: March 23, 2017 SUBJECT: Community Development Block Grant (CDBG) - Public hearing on 2017 CDBG program year allocation and 2014 CDBG reallocation with recommendation to the City Council BACKGROUND: The Community Development Block Grant (CDBG) is a federal program which allocates annual grants to communities to provide programs related to affordable housing and social services, principally for low- and moderate -income persons. It is administered by the U.S. Department of Housing & Urban Development (HUD). Plymouth has received an annual Community Development Block Grant allocation since 1994. At the time this staff report was written, the official funding amounts for the 2017 CDBG program year have not been released by HUD. However, it is anticipated that HUD will allocate approximately $232,000 in CDBG funds to the City of Plymouth for the 2017 program year, which runs from July 1, 2017 to June 30, 2018. CDBG funds have been used to fund the HRA's First Time Homebuyer and Housing Rehabilitation Loan programs; a portion of CDBG funds have also been allocated to social services, affordable rental housing rehabilitation, and fair housing programs. Included in this packet is a historic review that summarizes CDBG activity over the past ten years. It shows the activity in the HRA housing loan programs and the number and type of categories served by the social services funding. In order to determine the funding needs for the 2017 CDBG program year, staff evaluated the mid- year progress of the 2016 CDBG funded activities. The following chart shows the 2016 program year goals, as submitted to HUD, along with our present progress. euac °�° , 00 0 00 I'Dc� o •v �O M 69 O Nt N 69 o M O 69 00 00 M N 6M9 � bNR 6�9 6~4 N 6!3 64 Vf O� O � tn O O O in O O l� O V1 O O 000 M W6N4 � 64 N 69 69 N 63 64 Li 6460!) 00 r -I p N COi ti N 14 6V 9 6 p O 0 CD o O o CD 0 CD o O O v o O O O O 0 o O O O O 0 O CCD D N N N N 0 M N .-+ -- O -- � o0 - 69 69 69601 69 69 69 63 64 elM Gnn- cOi ? O r N 00 - _ CD O� 69 69 69 000 64 69 -��Cd N 0 0 o cCd Cd p 0� M y M m M M p M N UO N O .D .° O C O O ' ~ O L rn m Ln c� O l—N U r '� N N� ������ 00U O NU Q �bD ani oami OCdcn = ° :za� C O o �d No 00 N Q dvi�O + cd �= 0�o" ¢ (� o . O �, O 00 O o cd � vl rO� N O ,rn p 0 cd p O O° O '' U M O O bg N conm °0 O a9 U � + o PL�° � 'U '0�4 +�, p °° +1M �' N 0 U cn 0 xU N ccd �' °oQb U f; cd rIj 4-4 ° + 'd bA 'd bA C'sEn Cd Gn CA Gn CA 'CH) cn > rn x w 0 �'a � a ul Pi N r CIS O t. O C> O C,v N O O N U N cd rncdN 4� 00 O N � N C) U O O ° C;3 ami bq O � U O p x� 40 x N 00 ~O 1-4 N N 69 � b4 � N O O� N FUNDING RECOMMENDATIONS FOR HRA ADMINISTERED PROGRAMS: The HRA administers three programs internally with CDBG funds: the First Time Homebuyer, Housing Rehabilitation, and the Affordable Housing Development account. Additionally, the HRA traditionally allocates a portion of CDBG funds towards administration costs of the Plymouth CDBG program. The First Time Homebuyer (FTHB) program has assisted an average of three households per year over the past five years. Lending standards and home prices remain a significant challenge for first time homebuyers, particularly for buyers within the HUD income limits for the program. Staff recommends allocating $50,000 to the FTHB program, which along with expected program income and carryover funds would be sufficient to provide approximately four FTHB loans. There are two typesof Housing Rehabilitation (Rehab) assistance programs available to eligible homeowners, deferred loans and emergency repair grants. The Deferred Loan program is available to low and moderate -income households to maintain, repair, and improve their homes. The Emergency Repair Grant program is used for small emergency repairs for qualifying seniors age 55 or older. The Housing Rehabilitation program assisted an average of seven households per year over the past five years. Staff recommends allocating $88,000 to the Rehab program, which along with expected program income and carryover funds would be sufficient to provide at least six rehab loans and three small repair grants. The Rehab program is recommended for a larger share of funding because it has more of a direct benefit to the Plymouth housing stock and it has generated more activity over the past few years. Both the First Time Homebuyer and Housing Rehabilitation programs generate income from the repayment of deferred loans. We have experienced a steady amount of repayments over the past couple of years. Repayments occur most frequently as a result of homeowners moving to a new home or refinancing their first mortgage. It is thus difficult to predict the amount of program income that will be received during a given year. Staff is conservatively budgeting for $35,000 in the 2017 program year. The third program that the HRA administers is the Affordable Housing Development account which assists with the rehabilitation of affordable rental units. In previous years, these funds have assisted rental projects such as the one currently proposed by Hammer Residences. Hammer has a long history of working with the City and the HRA to provide affordable housing for adults with development disabilities. Staff is recommending that funding of $20,000 be allocated to Hammer Residences for renovations and accessibility improvements to one home. Work includes the removal of a wall and flooring replacement to create more accessibility for the aging residents as well as pl-umbing upgrades. CDBG regulations limit the amount of funds that can be spent on administration to no more than 20 percent of the total allocation plus current year program income. For the 2017 program year, the maximum allowed allocation for administration is approximately $65,000. Staff is requesting that $28,248 be allocated for administration, which along with carryover funds from 2016 should be sufficient to cover anticipated costs. FUNDING RECOMMENDATIONS FOR PUBLIC SERVICES: In addition to the programs which the HRA administers internally with CDBG funds, the HRA also provides grants to community organizations to undertake public service: activities which serve the City of Plymouth and its residents. Public service activities are those activities "which are directed toward improving the community's public services and facilities" to serve low- and moderate -income clientele. Staff sent CDBG applications to nine social service agencies; six applications were returned. Five of the organizations that applied are current CDBG sub -recipients with the sixth being a new sub - recipient of an established agency that is looking to diversify their funding for a specific program. A summary of each application and the staff ranking of the applications are attached. Staff evaluated and ranked the individual proposals based on the following criteria: • Feasibility: the likelihood that the proposed project may be completed within the timeline proposed and within reasonable parameters of risk. • Organizational Capacity: the likelihood of the organization being able to complete the proposed project. • Leverage of Other Funds: the extent to which the proposal demonstrates the involvement of local partnerships and the extent to which other funds are leveraged (including contributions from philanthropic, public, and private organizations and/or local employers, as well as in- kind contributions). Estimated Estimated Housing proposed Activity 2016 Funds 2017 Funding Program Total Amount Program Carried Over Recommendation Income Available to 2017 Provide 6 housing Housing rehabilitation loans to Rehabilitation income -eligible $70,000 $88,000 $20,000 $178,000 Program households. Provide 3 emergency repair grants. First Time Provide 4 to loans to Homebuyer assist with down $25,000 $50,000 $15,000 $90,000 Program payment and closing costs. Affordable Housing Assist with renovation of - $20,000 - $20,000 Development 1 affordable rental units Fair Housing Outreach, education and Activities enforcement activities in - $2,500 - $2,500 the Consortium CDBG Administration Administration $3,300 $28,248 - $31,548 Total: $98,300 $188,748 $35,000 $322,048 FUNDING RECOMMENDATIONS FOR PUBLIC SERVICES: In addition to the programs which the HRA administers internally with CDBG funds, the HRA also provides grants to community organizations to undertake public service: activities which serve the City of Plymouth and its residents. Public service activities are those activities "which are directed toward improving the community's public services and facilities" to serve low- and moderate -income clientele. Staff sent CDBG applications to nine social service agencies; six applications were returned. Five of the organizations that applied are current CDBG sub -recipients with the sixth being a new sub - recipient of an established agency that is looking to diversify their funding for a specific program. A summary of each application and the staff ranking of the applications are attached. Staff evaluated and ranked the individual proposals based on the following criteria: • Feasibility: the likelihood that the proposed project may be completed within the timeline proposed and within reasonable parameters of risk. • Organizational Capacity: the likelihood of the organization being able to complete the proposed project. • Leverage of Other Funds: the extent to which the proposal demonstrates the involvement of local partnerships and the extent to which other funds are leveraged (including contributions from philanthropic, public, and private organizations and/or local employers, as well as in- kind contributions). Staff reviewed the City's 2017 social service funding commitments to identify if there are any overlapping programs being funded. The City's 2017 Budget includes funding for ten social service agencies of which three are duplicate agencies with the CDBG program including Interfaith Outreach, PRISM, and Senior Community Services. One agency, Senior Community Services, has an overlap in program funding to increase the capacity of the HOME program that is in high demand. CDBG regulations stipulate that public service fielding may not exceed 15% of the City's total allocation ($232,000) plus 15% of the previous year's program income ($91,063). For the 2017 program year the maximum allowed allocation to public services is $48,459. Staff recommends allocating $43,252 of the 2017 CDBG funds to public services. This amount will be sufficient to fund all of the applications received for this program year. Interfaith Outreach is requesting new funding for the 2017 program year; all other public service applicants are requesting funding to continue programs currently supported by the Plymouth CDBG program. The following table is a summary of the public service funding requests and the amount of funding recommended by staff. Public Service Proposed Activity Amount Recommended Requests _ Requested Funding CAPSH Provide foreclosure prevention, rehab, $4,000 $4,000 pre -purchase, and reverse mortgage counseling to 59 households. PRISM Provide homelessness prevention $20,000 $10,000 assistance to 10 households. HOME Line Provide tenant hotline, tenant $9,316 $4,252 representation in negotiations to preserve affordable housing to 238 households. Tree House Provide weeldy support group services $10,000 $10,000 and one-to-one mentoring with 180 at - risk youth. Interfaith Outreach Provide housing assistance and $7,500 $7,500 homelessness prevention to 3 Plymouth families Senior Community Provide minor home maintenance $7,500 $7,500 Services (SCS) services for 50 Plymouth residents. Total: $55,816 $43,252 Finally, there is $5,064 in public service funds available to be reallocated in the 2017 program year. These funds are from the 2014 allocations to CAPSH which were not fully expended due to lower than expected program activity. Staff recommends reallocating $5,064 of these funds to HOME Line to cover the difference in allocated funding for the program year 2017 versus the requested amount. Staff recommends that after holding a public hearing and considering any public comments, that the Board adopt the attached resolutions providing a recommendation to the City Council for adoption of its 2017 CDBG program funding. Attachments: 1. Ten -Year CDBG Activity 2. 2017 CDBG Action Plan 3. List of Applicants Solicited for 2017 CDBG Public Service Applications 4. Summary of 2017 CDBG Public Service Funding Applications 5. 2017 CDBG Public Service Staff Ranking and Ranking Criteria 6. Resolution 2017-02 Reallocation of Prior -Year CDBG Funds 7. 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Cfl b4 OO Efl CO GV CO GV } CO <f}Cf) <f} co 60- Cl) Vf � O N 6n M fj�,a N 6')-a N 6-)a N 64cya N 64cya N 64cya (N 64cya (N 64cya N 64cya N I— Q V} a 00 F- J Q W N N N N N N N N N � Q N d C N N ro W (7 U) Q N N cy) E O (n = =o ro c C N N > c N ro � m (n � U LL o LL -0 a) a� rn o V- O C ro M E _Q Q- L i oC O O C E mO QU OJ ,� N W CO 0 E " C O C � U N U) � U O 11 00 0 CL N = Executive Summary AP -05 Executive Summary - 91.200(c), 91.220(b) 1. Introduction Plymouth is a CDBG Entitlement Grantee and a member of the Hennepin County Consortium, which includes suburban Hennepin County as well as the cities of Bloomington, Eden Prairie, Minnetonka, and Plymouth. This document contains those sections of the Consortium Action Plan with information specific to the City of Plymouth and its CDBG programs. The City of Plymouth will utilize Community Development Block Grant (CDBG) funds to achieve the goals that best serve the housing and community development needs of the City and the Hennepin County Consortium. 2. Summarize the objectives and outcomes identified in the Plan This could be a restatement of items or a table listed elsewhere in the plan or a reference to another location. It may also contain any essential items from the housing and homeless needs assessment, the housing market analysis or the strategic plan. Plymouth will carry out activities that will provide for the preservation of the City's housing stock, improve housing affordability, provide essential social services, and support fair housing activities. The City will continue to provide 0% interest deferred loans for housing rehabilitation and first time homebuyers city-wide. The City will also provide capital funding to assist with the rehabilitation of special needs rental housing. Lastly, the City will provide CDBG funds to support social services and fair housing implementation. 3. Evaluation of past performance This is an evaluation of past performance that helped lead the grantee to choose its goals or projects. The City of Plymouth has a long history of actively working to preserve and upgrade the condition of its housing, maintain housing affordability, and provide needed social services. The CDBG-funded single- family rehabilitation loan program (including lead-based paint abatement) and first time homebuyer loan program have been a very successful and important part of these efforts. Each year the City evaluates its performance relative to its Consolidated Plan goals through the Consolidated Annual Performance Evaluation Report (CAPER). For the past several years, the City has been on track to meet all of its Consolidated Plan goals. Annual Action Plan 2017 OMB Control No: 2506-0117 (exp. 07/31/2015) Fair Housing continues to be a focus of the City of Plymouth. Past funding has provided for testing and other activites that are coordinated by the lead agency of the consortium, Hennepin County. The City, as part of the consortium, focuses this activity based upon the results of the Analysis of Impediments that is completed by the metro -wide efforts of the Fair Housing Implementation Council (FHIC) and has assisted in the Addendum to the Analysis of Impediments over the past year. The addendum will continue to be a part of the work done by the City to ensure Fair Housing requirements are met throughout the year. 4. Summary of Citizen Participation Process and consultation process Summary from citizen participation section of plan. As a part of the Hennepin County Consortium Action Plan, this Plan will be made available for public comment 30 days prior to going before the Hennepin County Board for a public hearing. In addition, prior to the County's hearing, the Plymouth Housing & Redevelopment Authority held a public hearing for approval of the Plymouth Action Plan and to receive public comments. The Consortium Action Plan provides the complete Citizen Participation Plan for all grantees to follow, including Plymouth. 5. Summary of public comments This could be a brief narrative summary or reference an attached document from the Citizen Participation section of the Con Plan. <This space intentionally left blank until after the public hearing comments are received> 6. Summary of comments or views not accepted and the reasons for not accepting them <This space intentionally left blank until after the public hearing comments are received> 7. Summary Annual Action Plan 2017 OMB Control No: 2506-0117 (exp. 07/31/2015) 2 P O O N e-1 C) 1 N �U a .fs .N C O Q N CU cc 06 -0 m CU J A , L I O 1 a �O 114 4- 0 C: O L N E '0 (0 L 0 a� ..Q O 0 - Ln Ln L a) N O i- 4- C: - 4 - a a- m O N c O U QJ 4- bA C: .L m Q L O 4- C O Q N a) N a) au tnt au �U C a) bA td v a) co a:o C O 4- a) 4- U •L tw � O a) -C � Q 4- c� G C m Q. C cu _O Q > cu -cr W S_ N O d m z 2 F- O J d _v O Q: T u C Q 0 co 4 LO .O E IQ V 00 0 U WE t 7 O E A d 00 7 O E d O O m N rH d Ln rn O Ln i m n m E1 0 N m n d v 0 O N z 6 1-. C U m 2 0 AP -10 Consultation - 91.100, 91.200(b), 91.215(1) 1. Introduction The development of the Hennepin County Consortium Consolidated Plan was led by Hennepin County. Because many of the agencies that work within the city also work county -wide, it was determined that only one contact needed to be made with these organizations. The responses below in this section reflect the work completed by Hennepin County and outlined in the overall Consortium Consolidated Plan. Provide a concise summary of the jurisdiction's activities to enhance coordination between public and assisted housing providers and private and governmental health, mental health and service agencies (91.215(1)). These activities are coordinated by Hennepin County at the local level. Where appropriate, the city may refer organizations and services agencies to each other to coordinate efforts. Describe coordination with the Continuum of Care and efforts to address the needs of homeless persons (particularly chronically homeless individuals and families, families with children, veterans, and unaccompanied youth) and persons at risk of homelessness. This coordination is completed by the Minneapolis/Hennepin County Continuum of Care and the Office to End Homelessness. Describe consultation with the Continuum(s) of Care that serves the jurisdiction's area in determining how to allocate ESG funds, develop performance standards for and evaluate outcomes of projects and activities assisted by ESG funds, and develop funding, policies and procedures for the operation and administration of HMIS N/A- Plymouth is not a recipient of ESG funds. 2. 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CL § � � k � CL � � ai E7 o C o 0 § / 2 0 E E :3 k � % 7 - � � E 4r' R E E u / (uk tm + o c > � c= § a \ c// e $ ® § k ® / 3 E 41 E k s b w E& E E c E E e® \ CL u / e e 3 / ® �� / \ / § k/ o 0 k/ 2/\ u § 41 m 2 2 B > » » 41 § § § §E } E G \ 9 E 6 \ E k# u 2 9 3 u k 3 u m f § / e 41 k \ \7 0 0 Ifu CL CL/ u 2 \ y 7 � � z / ai 2 0 t $ w w m \ \ 0 § M41 m § 41� 7 � � \ $ U O N 111 ri CA 0 N OCT ri CA 1 N cu U L O IA cu w m V r p LU U Ln r -I a I L- L- CL 41 i 2 m El 0 0 m n O Q n .-1 O LO O N O Z 0 c U m 0 a > r 4� o O 4� Ul s= _ f6 C `IO p O Q �O -Z , L co O N 0UQ0 ' /} tomO OCra U CL co E E -z p NLQ O O U C c_C O E Q Q a o E a t co a> U c`o U cu L ro N UO O 0 E iIno a. _ V-). 4- Q LO Z a 3 O� c O a a o m o co a a D_ N,0 O V p O O O Q cu- O L E A u p O '.�.., C C cn > O � U -0 �h 0_ td t%} tC0 m 0 4j)- a� C O co O C) O O O O X E lD I U cz �n O m t/1 O UD N N O u `o c ¢' c a` cr O O EE o E o vo4 O t^ ui u r a — M v a x W = O �p O Q u r M C O a- N a � N N M C Ca a •� LL O u EO E E a O C E p >O vOi u E CO > O .v Q .v cu Q Q o w 2 0- a i U CLD zs O o a V) LL Q � G m w O n` l7 m M U m El 0 0 m n O Q n .-1 O LO O N O Z 0 c U m 0 d• O N (6 O m 0 4 C L V RL ~ CL41 cn O ° •L V L Cll CL C = O Q. 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I v) U 7 O O 7 p v' a aj m 7 _0 -0 C a (II C O c O c c _0 c L LU ry f0 O C 'N W co a E w m U 3 O N a p ..0 N a a N C +m, — a a a_ ,> 7 •> t n -0 E O a L O O LL M a a O O EO M y Q E CLfa m 0 O z L z L _Z i VI Fa Fa VI �nn � � Q) IF n V I / 0 V Q V i o rl N C aa C pp a V) c c � c a' U S E CL OS CL O O C C > C C C > S L Z U O z U p L rn r l rn t i rn LU N } O O O tLn Ln Ln N } r -i O, ci O t- i O N N N w C aC v> N N G ma Z c c c fA O o c a 4� O Q) > S L O a C S a H L° L 4- 0 O V) Q 1� 00 G1 c O CL `u 0 ai O ,V N N �n 0 chi 0 CL 0 0 IL 0 LnN Z O C U cn 0 3 L a -C �o v Y a E O a E U E Q C p a ..0 (6 a O N "O 0 E c o ci ate' o O 0 +' L a V) a Z3 c O Q a -c a a' E as @ N O ++ C O L �� ..0 a O L a E Q E C O++ O Ln C a a -O E O SU _0 C E a CL O 3 o a 0 a E N o E � m = 3 0 o O LO o ao ci U C VI a a c C: ra c Z f6 fB ++ L t10 m p -O vt V) O p O C v V) U ` C 7 ++ C LO c L O Ok — p cm: m CU C n3 m .2a-+ �n 'N O 'tz! I v) +� O v' @ v' a aj m -c is Cci a E a (II C v c O c c hA a L O _0 a f0 O C 'N L a} 0 c a E a O :3O O a 3 O N a p ..0 N a a N C +m, — a a a_ ,> 7 •> m n -0 E O a L O O C a a O O EO E CLfa m L z L z L _Z i VI Fa Fa VI �nn � � IF n V I / 0 V Q V Q rl N M N N �n 0 chi 0 CL 0 0 IL 0 LnN Z O C U cn 0 \ §C:CL . / \ E •- » t \-Fa / ~ / c k k � § » / � 0 a E f o t / 0 g u > \ / \ @e 0 % /3 \ \ 2 0 u / m E u % E \ u \ S / o 0 / \ x # 3 k 0 = E \ u / E / 2 / / e V) / 2 \ e E u } / = 0 \ ( a E / § 0 \ g $ \ % _ g & \ o e \ ~ \ \ e / a E] 0 § 2 £ e [ , -C ƒ u= s u \ / u u / 0 \ 3 2 o 3 § § ƒ / g � e -0 ' 0 u ƒ = \ \ 2 ® 2 / Q)\ { u £ 0 \ \ m u s 0 \ / 2 ƒ e= \ u / m / \ f / \ § 2 \ Q u 2 `u = 0 / « k @ § y m / / 3 0 00 m ( \ \ \ u & s • 0 « \ e k ' `g _ / ƒ / 0 \\ t / 0 �m .E / � U- Q) E J E E J J E 2- § z § J L § z 0 0. 0 (,Aj( 0(L) 0 0 0 s 0 s( 0(L) 2 o 2(LAI o(L) s o s(,Aj o(L) o 2(,Aj o(L) (D G c (D 0 o (D(D c (D(D c G(D c G(D c Rl m W n 00 C) \ $ §C:CL . / \ •- » t \-Fa / ~ / c k k � $ AP -35 Projects - 91.420, 91.220(d) Introduction The Plymouth HRA will implement the following activities during the program year in order to address the strategies and priorities of the 2015-2019 Consolidated Plan. # Project Name 1 Housing Rehabilitation 2 First Time Homebuyer Assistance 3 Affordable Rental Housing Rehabilitation 4 Homeownership Counseling 5 Tenant Counseling 6 Youth Services 7 Senior Services 8 Homelessness Prevention 9 Fair Housing 10 Program Administration 11 Homelessness Prevention Table 8 — Project Information Describe the reasons for allocation priorities and any obstacles to addressing underserved needs The allocation priorities above were established based on the priorities and needs identified in the 2015- 2019 Conslidated Plan. An effort was made to address a broad range of needs that have been identified in the City while accounting for the reality of limited funding. Obstacles to addressing underserved needs include an overall limited availability in funding as well as regulatory limitations regarding how funds can be used. For example, regulations limit the amount of CDBG funds which may be used for public services to no more than 15% of the grant amount plus program income. 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CL f c ƒ / § £ \ C g m ® n « Ln L o \ % d ¥ k \ \ A E > % $ ai J� 0 UJ cu 41 2 k -/ # m id � AP -50 Geographic Distribution - 91.420, 91.220(f) Description of the geographic areas of the entitlement (including areas of low-income and minority concentration) where assistance will be directed The HRA CDBG programs will be available to low/moderate income households city-wide and will not be geographically targeted. Geographic Distribution Target Area Percentage of Funds Table 9 - Geographic Distribution Rationale for the priorities for allocating investments geographically Investments are not targeted geographically but are instead available to low/moderate income households city-wide. Investments are not targeted geographically because the City of Plymouth has no areas of concentrations of low/income or minority households nor any areas of concentrations of housing problems. This policy allows the City to serve as many low/moderate income households as possible throughout all areas. Discussion All qualifying low/moderate income residents residing within the City of Plymouth are able to receive assistance through the Plymouth CDBG programs. Annual Action Plan 2017 OMB Control No: 2506-0117 (exp. 07/31/2015) W m 0 0 N 14 m n 0 fl. x v 4 0 0 N N AP -85 Other Actions - 91.420, 91.220(k) Introduction Despite limited funding, the Plymouth CDBG program is designed to meet a wide range of needs, including social services, affordable housing, reducing lead-based paint hazards. The City works with a variety of public, non-profit, and private industry partners to accomplish its community development goals, both through the CDBG program and through other resources. Actions planned to address obstacles to meeting underserved needs The City will continue to identify obstacles, such as lack of affordable housing, to unmet and underserved community needs and support the goals established in the 2015-2019 Consolidated Plan, The City's approach to meeting these affordable housing needs is to assist renters in purchasing homes by providing down payment and closing cost assistance combined with counseling and education to low to moderate income families. In order to preserve the affordable housing stock "Restrictive Covenants" have been placed on a number of new units built. These Restrictive Covenants run with the land for a period of 20 years and contain restrictions on the transfer of the property only to someone who is a low to moderate income resident. To preserve and expand the supply of decent, safe, and affordable housing, the City will provide financial assistance for rehabilitation and repair of owner - occupied units to low to moderate income families. Actions planned to foster and maintain affordable housing The portion of 2017 CDBG funds allocated to the Housing Rehabilitation Program allows low-income homeowners to stay in current housing while allowing the City to maintain a stable affordable housing base. The City and HRA make every effort to create affordable rental and owner -occupied housing opportunities as well as provide provisions that new developments remain affordable for years to come. Although not funded with CDBG, the City has required an annual inspection of residential rental properties since 1994 to determine Code compliance and health or safety violations that need correction. This program ensures that rental properties are well maintained and that no substandard rental units are licensed in the City. The City Building Inspection Department currently inspects multi- family rental properties annually and single-family rental properties every three years. Actions planned to reduce lead-based paint hazards As part of the City's Rental Housing Licensing Program, all rental properties in the City are inspected at least every three years. The inspector has satisfied HUD's Risk Assessment Course and is a Certified Risk Assessor. All participants in the Housing Rehabilitation, First Time Homebuyer and Section 8 Programs, who reside or purchase housing that was built before 1978, receive copies of the EPA brochure "Protect Annual Action Plan 2017 OMB Control No: 2506-0117 (exp. 07/31/2015) 37 Your Family From Lead In Your Home". The Plymouth HRA has incorporated procedures in the guidelines for all federally funded programs to meet the requirements of the federal lead-based paint regulations. Discussion of the Lead -Based Paint (LBP) requirements take place at the initial meeting with HRA staff and the Certification of Receipt of LBP information is signed by the applicant and kept in the applicant's file. If deteriorated paint is found in a home built before 1978 and lead hazard reduction work may be needed because painted surfaces will be disturbed during rehabilitation, the appropriate level of lead testing and other actions are initiated. The HRA contracts with a certified Risk Assessor to perform the necessary tests to determine if and where there is a lead hazard risk. The Assessment report identifies the presence and location of LBP and the areas that need to be addressed. If LBP is found, the homeowner is notified. As a condition of receiving funding, LBP hazards must be addressed and lead safe work practices are required for all rehabilitation work that disturbs painted surfaces. Appropriate lead hazard reduction measures are also incorporated into the Scope of Improvements. Clearance of the unit is required and a copy of the clearance report is given to the homeowner and kept in the homeowner's file. The above lead-based paint control actions enable the City of Plymouth to abate lead issues and be in full compliance with the Federal Lead -Based Paint rules. Actions planned to reduce the number of poverty -level families Through its various programs, the City of Plymouth will identify and assist people and families that are below the poverty level when possible. We will utilize our network of social service agencies and where applicable assist them through CDBG resources and programs as well as local programs offered through the City of Plymouth, the Plymouth HRA and local non -profits. Actions planned to develop institutional structure The City of Plymouth has and will continue to coordinate with other institutions in the delivery of housing and community development programs. When possible, the City seeks to leverage its CDBG funds by coordinating with other state and local programs. For example, Plymouth has coordinated with Hennepin County to obtain Healthy Homes grant funding for lead-based paint hazard reduction for clients using our CDBG Housing Rehabilitation Loan Program. This allows households to remove lead- based paint hazards from the home while utilizing the CDBG funding to make other needed repairs, resulting in a greater impact to the living environment for the household. Actions planned to enhance coordination between public and private housing and social service agencies The City of Plymouth has developed and continues to maintain strong collaborative relationships with other housing providers and social service agencies. The City has worked over the years to develop Annual Action Plan 2017 OMB Control No: 2506-0117 (exp. 07/31/2015) 38 handicap accessible housing units with People Responding In Social Ministry (PRISM), Metropolitan Interfaith Council on Affordable Housing (MICAH), Interfaith Outreach, and Habitat for Humanity. The HRA requires recipients of their First Time Homebuyer Programs to attend homebuyer workshops presented by CAPSH or other accredited Home Stretch workshops. CAPSH seeks to assist lower-income households by providing them with comprehensive homeownership training and financial counseling. At the end of the training period, the family is able to purchase the home. Discussion Annual Action Plan 2017 CMB Control No: 2506-0117 (exp. 07/31/2015) 39 Program Specific Requirements AP -90 Program Specific Requirements - 91.420, 91.220(1)(1,2,4) Introduction This section of the Action Plan responds to various program -specific requirements for CDBG Action Plans. This includes an estimate of additional CDBG funds expected to be available during the program year as well as an estimate of the percentage of CDBG funds that will be used for activities that benefit persons of low- and moderate -income. Federal regulations require that not less than 70 percent of the aggregate of CDBG fund expenditures must be used for activities benefiting low- and moderate -income persons. Community Development Block Grant Program (CDBG) Reference 24 CFR 91.220(1)(1) Projects planned with all CDBG funds expected to be available during the year are identified in the Projects Table. The following identifies program income that is available for use that is included in projects to be carried out. 1. The total amount of program income that will have been received before the start of the next program year and that has not yet been reprogrammed 35,000 2. The amount of proceeds from section 108 loan guarantees that will be used during the year to address the priority needs and specific objectives identified in the grantee's strategic plan. 0 3. The amount of surplus funds from urban renewal settlements 0 4. The amount of any grant funds returned to the line of credit for which the planned use has not been included in a prior statement or plan 0 5. The amount of income from float -funded activities 0 Total Program Income: 35,000 Other CDBG Requirements 1. The amount of urgent need activities 0 2. The estimated percentage of CDBG funds that will be used for activities that benefit persons of low and moderate income.Overall Benefit - A consecutive period of one, two or three years may be used to determine that a minimum overall benefit of 70% of CDBG funds is used to benefit persons of low and moderate income. Specify the years covered that include this Annual Action Plan, 92.00% Annual Action Plan 2017 OMB Control No; 2506-0117 (exp. 07/31/2015) 40 Discussion Program income (PI) is occasionally received through the repayment of deferred zero interest loans made in previous years through the First Time Homebuyer and Housing Rehabilitation programs. When PI is received it is typically immediately reprogrammed to support current First Time Homebuyer and Housing Rehabilitation loan activities (depending on where the need/activity is greatest at the time the PI is received). The receipt of PI is somewhat unpredictable as it is generally triggered when previous loan recipients sell or refinance their homes. All PI received to date has been reprogrammed to support First Time Homebuyer and Housing Rehabilitation activities during the 2016 program year. The HRA anticipates receiving approximately $35,000 in PI during the 2017 program year that will be reprogrammed to support projects during the program year. This estimate is based on loan repayment trends over the past five years. The HRA does not have any funds or proceeds from section 108 loan guarantees, surplus funds, grant funds returned, or float -funded activities. The HRA also does not have any CDBG-assisted activities which qualify under the "urgent need" National Objective. The HRA estimates that 92% of its CDBG funds will be used for activities that benefit persons of low and moderate income. This includes all of the HRA CDBG-assisted activities other than Program Administration (planning, management, monitoring, and evaluation of the overall CDBG program). Annual Action Plan 2017 OMB Control No: 2506-0117 (exp. 07/31/2015) 41 Annual Action Plan 2017 OMB Control No: 2506-0117 (exp. 07/31/2015) 42 Summary of 2017 CDBG Public Service Funding Applications ■ Community Action Partnership of Suburban Hemlepin (CAPSH) CAPSH's application is to continue its Full -Cycle Homeownership Services to residents of Plymouth as well as the addition of the FAIM program. Their services include foreclosure prevention, home rehab advice, pre -purchase education and homebuyer counseling, and reverse mortgage counseling services. CAPSH's Foreclosure Prevention program seeks to assist homeowners to maintain their homes — if possible- or to obtain appropriate housing if the home cannot be saved. CAPSH provides services that contribute to the economic health of our community, are needed in the City of Plymouth and are required as part of participating in our First Time Homebuyer loan program. The goals set for the 2016 program year indicate similar numbers as previous years in the number that will be served. • Tree House Tree House proposes to continue its weekly preventative programs structured to mentor, befriend and positively guide at -risk youth ages 11 to 18. 2015 enrollment data showed that 1878 students or 15% of the Wayzata Public School District and Plymouth Middle School receive free/reduced lunch prices. There are two support groups that meet on a weekly basis and are held year-round. Tuesdays the general support group meets and on Thursdays the going Deeper Program meets. Staff provide follow-up with the youth through one-to-one mentoring contact during the week. Tree House also coordinates trips and activities and provides transportation services so that youth without their own means of transportation .may participate in the organization's programs. The Plymouth Tree House program anticipates the service levels of operation in 2017 for youth to stay the same or increase. Served 77 two years ago, 58 last year. • Senior Community Services (SCS) SCS's application is to provide outside maintenance for the elderly through their Household and Maintenance for Elderly (H.O.M.E.) program. H.O.M.E. services include: lawn mowing, snow removal, exterior interior painting, seasonal outdoor work (raking, pruning, weeding, mulching), minor repairs (leaky faucets, door handles, replace light bulbs), disability related projects (installing grab bars) and homemaking (dishwashing, laundry, grocery shopping, meals and cleaning). SCS presented a strong application and showed that there is a direct need for this program in the City. The goals set for the 2017 program year indicate similar numbers as previous years in the number that will be served. The application showed SCS have leveraged many other resources to support their program as well. • People Responding in Social Ministry (PRISM) PRISM proposes to use CDBG funds to support its Homelessness Prevention programs for Plymouth individuals and families. The Homelessness Prevention program provides 0% interest loans and grants to families experiencing financial crises so that they can stay current on their rent or mortgage obligations and maintain stable housing while resolving the crisis. PRISM additionally provides one-on-one casework and financial literacy counseling to Plymouth residents. PRISM experienced a 27% increase in the number of Plymouth families accessing the basic needs service in FY16 compared with FY15/16. 14% of financial assistance through PRISM is given to Plymouth residents. PRISM's application shows a strong organizational capacity with qualified staff. The application also indicates that they will leverage funding from several others sources for these programs. • Interfaith Outreach Interfaith Outreach's application is to begin funding a program called Project Success. This program helps homeless or imminently homeless families achieve housing stability in two years with rent support, case management, employment and emergency services. CDBG funding will be used for Project Success direct assistance for participants. According to ACS data provided, Plymouth poverty numbers are at 44%, up from 8% in 2010. These renters are paying an unsustainably high portion of their income toward housing alone. Three new Plymouth families are projected to complete the Project Success program during the 2017 Program Year. • HOMF, Une HOME Line's application is to operate a tenant hotline staffed by five attorneys, three multilingual tenant advocates, and volunteer law students. The hotline received 14,309 calls last year and over 75% of the callers are low or very low income and 27% were people of color. 226 phone calls received in 2016 were from citizens of Plymouth which was up from 2015 when only 196 renters were served. For over 20 years they have provided legal representation to renter families faced with eviction as part of their Homeless Prevention Program. In addition, the staff attorneys make presentations on the realities of becoming a renter to area high school students. The need and financial feasibility of the program was very defined and showed that the program would have an impact in the City. The application also showed they have leveraged many other resources to support their program. The goals for the 2017 program appear to be similar to the previous year but less funding is being requested. 2 List of Agencies Solicited 2017 Public Service Applications (Community Development Housing Division) Agency: Community Action Partnership of Suburban Hennepin (CAPSH) Tree House 1 , 1101 MAl HOME Line Interfaith Outreach Jewish Family and Children's Service of Minneapolis (JFCS) Northwest Branch YMCA People Responding In Social Ministry (PRISM) Salvation Army Senior Community Services b o�xr� oC) oo c o oo h �b H " O A � CD ". aw N i w ('IDnN(D d� aP A' Ocn D CD �1 �.O0 (D Id a o. p o CD CD C� CL o w n t b CA .-. O o. O n UQ CD W �. h PO A C p ' b 'C CD pO�CD J C) oox O o H U, 0 0 � 0 0 In 0 0 CD p� C 0 W� r oo - °1 0 CD crN b w �s Gly CJS Ch Vi (Il P CJS CJS O O O O O O O O b9 co W � O CD O W n � J V1 V1 Vt V1 V1 V1 C/1 V1 O O N y 0 v 00 a" 0 cn CD Z 0 CD cn -"hh La HRA RESOLUTION 2017-02 REALLOCATION OF PRIOR -YEAR CDBG FUNDS WHEREAS, on March 23, 2017, the Plymouth Housing and Redevelopment Authority held a duly constituted public hearing to allow interested parties to express their opinion; and WHEREAS, the City of Plymouth received Fiscal Year 2014 Community Development Block Grant (CDBG) funding, of which $13,000 was allocated to CAPSH; and WHEREAS, the $13,000 allocation to CAPSH was not fiilly expended prior to the end of the contract period; and WHEREAS, the Plymouth Housing and Redevelopment Authority of the City of Plymouth has determined the following to be an appropriate use of the unspent CDBG funds in accordance with federal guidelines and the City's HUD approved Consolidated Plan; NOW, THEREFORE, BE IT RESOLVED BY THE HOUSING AND REDEVELOPMENT AUTHORITY IN AND FOR THE CITY OF PLYMOUTH, MINNESOTA, that it hereby recommends that the City Council reallocate $5,064.53 in CDBG funds from the 2014 CAPSH activity into the 2017 HOME Line social service funding request, as outlined below: 2014 CAPSH 2017 HOME Line Subtotal Remaining Allocation $5,064 n/a $5,064 Proposed Allocation $0 $5,064 $5,064 Approved this 23rd day of March, 2017 by the Plymouth Housing and Redevelopment Authority, CITY OF PLYMOUTH HRA RESOLUTION 2017-03 A RESOLUTION TO APPROVE THE APPLICATION AND ALLOCATION OF FISCAL YEAR 2017 COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS WHEREAS, the City of Plymouth anticipates receiving a Community Development Block Grant (CDBG) funding allocation of $232,000.00 for CDBG fiscal year 2017; and WHEREAS, on March 23, 2017, the Plymouth Housing and Redevelopment Authority held a duly constituted public hearing to -allow interested parties to express their opinion; and WHEREAS, the Housing and Redevelopment Authority in and for the City of Plymouth, MN has determined the following to be an appropriate use of Community Development Block Grant funds in accordance with federal guidelines and the City's HUD approved Consolidated Plan; NOW, THEREFORE, BE IT RESOLVED BY THE HOUSING AND REDEVELOPMENT AUTHORITY OF THE CITY OF PLYMOUTH, MINNESOTA, that it hereby recommends that the City Council authorize the City Manager to apply for 2017 Community Development Block Grant funds totaling $232,000.00 from the U.S. Department of Housing and Urban Development with the following allocations: 1. Housing Rehabilitation Grant/Loans 2. First Time Homebuyer Assistance Program 3. Community Action Partnership of Suburban Hennepin (CAPSH) 4. Tree House 5. HOME Line 6. Interfaith Outreach Community Partnership (IOCP) 7. People Responding in Social Ministry (PRISM) 8. Senior Community Services (SCS) 9. Program Administration 10. Affordable Housing Development 11. Fair Housing Activities 88,000.00 50,000.00 4,000.00 10,000.00 4,336.00 7,500.00 10,000.00 7,500.00 28,164.00 20,000.00 2,500.00 Total $232,000.00 BE IT FURTHER RESOLVED, that any increase in the anticipated funding amount for the 2017 CDBG fiscal year will be split between the 2017 Housing Rehabilitation, First Time Homebuyer and Social Service Programs (within the 15% maximum allowance). Any decrease will be split between the 2017 Housing Rehabilitation, First Time Homebuyer, and Social Service Programs (within the 15% maximum allowance). BE IT FURTHER RESOLVED, that it is hereby recommended to the City Council that all CDBG program income may be used to cover expenses generated in any existing CDBG program or activity and not just expenses related to the activity generating the income, unless otherwise reallocated by the City Council. BE IT FURTHER RESOLVED, that it is hereby recommended to the City Council that all unexpended 2016 CDBG funds be allocated to the same program activity in 2017, unless otherwise reallocated by the City Council. Approved this 23rd day of March, 2017 by the Plymouth Housing and Redevelopment Authority.