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Park and Recreation Advisory Commission Packet 02-09-2017
rp)City of Plymouth Adding Quality to Life DATE & TIME: LOCATION: 1. CALL TO ORDER PARKS AND RECREATION ADVISORY COMMISSION MEETING AGENDA Thursday, February 9, 2017 7:00 p.m. CITY COUNCIL CHAMBERS Plymouth City Hall, 3400 Plymouth Boulevard, Plymouth, Minnesota 55447 2. APPROVAL OF MINUTES 3. OPEN FORUM: 4. PRESENTATIONS (NON -ACTION ITEMS): 5. NEW BUSINESS (ACTION ITEMS): Sa Annual Report (Draft) Sb Appointment of Chair and Vice -Chair Sc East Medicine Lake Park Master Plan Sd Crooked Creek Park Master Plan 6. COMMISSIONER/STAFF UPDATE ■ Upcoming Community/Special Events ■ February Meeting- Selection of Park Commission Chair & Vice Chair 7. ADJOURNMENT Next Meeting - May 11, 2017 at Plymouth City Hall Page 1 Proposed Minutes Park Et Recreation Advisory Commission Thursday, January 12, 2017 MEMBERS PRESENT: Chair Merrilee Riley, Vice Chair Aaron Vanderwall, Commissioners: Greg Anderson, Tricia DeBleeckere, Michael Swanson, Kipp Wyse MEMBERS ABSENT: Commissioner Dick Burkhardt STAFF PRESENT: Parks & Recreation Director Diane Evans, Deputy Director Barb Northway, Recreation Manager Kari Hemp, Office Support Specialist Sarah Josephs COUNCIL REPRESENTATIVES: Councilmember Ned Carroll, Councilmember Jim Davis, Planning Commissioner Jim Kovach GUESTS: Marilyn Sunseri, Calvin Wyse, Glen Waguespack 1. CALL TO ORDER Chair Riley called the meeting to order at 7:02 p.m. 2. APPROVAL OF MINUTES Motion by Commissioner Swanson, seconded by Commissioner Anderson, recommending approval of the December 8, 2016 Park and Recreation Advisory Commission meeting minutes as written. With all members voting in favor, the motion carried. 3. OPEN FORUM: 4. PRESENTATIONS (NON -ACTION ITEMS): 5. NEW BUSINESS (ACTION ITEMS): 5a. 2017 PRAC Work Plan (Action) The PRAC Work plan is completed on an annual basis as part of the City Code. This year the department will work on accomplishing set goals and completing the strategic plan. Several park plans are scheduled for 2017; Northwest Greenway phase III, installing Crooked Creek Park, renovate East Medicine Lake Park, as well as adding in Northwest Greenway trail heads. Other projects include; PIC ice system replacement, PCC feasibility report, and completing trail gaps. Motion by Commissioner Wyse, seconded by Commissioner DeBleeckere, recommending the approval of the 2017 PRAC Work Plan. With no objection, the motion passed. 5b. 2017 Department Strategic Plan (Action) As part of the CAPRA accreditation process, our department annually completes a Strategic Plan. New projects have been added to this year's plan such as adding another software component to our new registration software, RecTrac. The plan is very project -based. Proposed Minutes January 12, 2017 Chair Riley inquired as to how large of a project the 2030 Comp Plan is to prepare. Director Evans shared that staff have been preparing for the Plan for a year now. A lot of work goes into planning for the next 20 years. Their goal is to be complete by the end of 2017. Motion by Commissioner Anderson, seconded by Vice Chair Vanderwall, recommending the approval of the 2017 Department Strategic Plan. With no objection, the motion passed. 5c. Park Fees (Action) Recreation Manager Kari Hemp was present to share proposed changes to park fees, facility hours and policies. Overall most park fees are proposed to have a 3% increase. Some of the fees have not been increased since 2015. Annually staff compare our park fees with those of similar communities to ensure that we are staying competitive in our fees. Rentals at Bass Lake Playfield Park Building and Parkers Lake Park Building have been restructured from an hourly rental to a half-day and full- day rental. Due to an increase in non-profit rental requests, a resident non-profit rate has been added. Staff are proposing to no longer reserve the Parkers Lake Stage. The stage is hard to rent for events as there is not a rentable shelter available nearby. Vice Chair Wyse inquired as to how long the 3% increase would likely last and if fees would be increased again in 2018. Manager Hemp responded that while fees are reviewed each year to ensure they are comparable to other communities, it does not require that fees are increased each year. Commissioner Anderson inquired as to why the baseball/softball/hockey rental rate went from $99 a day to $127 a day. Manager Hemp explained that the increase was made to make those fees consistent with the daily fee for rentals of the soccer/football fields. An increase was also made in the light fees so that they are the same rate regardless of what field it is on. Commissioner DeBleeckere shared that she is supportive of the addition of the non-profit rate. She also asked for clarification regarding why the Parkers Lake Stage would no longer be rented. Manager Hemp answered that currently there is a covered picnic shelter next to the stage, but the shelter is available on a first-come, first-served basis. If a renter was interested in reserving the stage and using the shelter they would have to arrive at the site as early as 5:00 a.m. to secure the site. Chair Riley asked how much revenue would be lost if the stage was not open for reservations. Manager Hemp shared that there were not any rentals at the stage in 2016. The last rental was in 2015. Motion by Vice Chair Wyse, seconded by Commissioner DeBleeckere, recommending the approval of the Park Fees. With no objection, the motion passed. 5d. Northwest Greenway Phase 3 (Action) Stuart Crosby of SRF Consulting presented details on Phase 3 of the Northwest Greenway plan. The original concept of the Northwest Greenway was approved in 2000 as a part of a community comprehensive plan. In 2002 a master plan of the Northwest Greenway was completed. Once complete, the Northwest Greenway will create a linear, multi-purpose, open space. Construction on Phase 1 of the Northwest Greenway began in 2015. Currently railings are being added to the pedestrian bridge that was put in over Vicksburg Lane last year. This bridge will serve as a key link in the trail systems of Phases 2 and 3. 2 Proposed Minutes January 12, 2017 Phase 3 will involve creating a boardwalk to connect the recently completed trail with an existing trail on Peony Lane. A second boardwalk will be created on the south side of the wetlands with the intent to circle the Elm Creek Wetlands. A current boardwalk near Cheshire Parkway will be updated from a floating 8' boardwalk to a solid 12' vehicle -safe boardwalk. Trail heads will also be installed this year. The project will go before the City Council on February 14 to approve plans to advertise and receive bids. If approved, construction on the project would begin in April. Director Evans shared that the City is still working on securing one more piece of land to ensure a complete trail is made. There is a section of land near the Plymouth Gun Club and a private residence that the City would like to purchase so that there is not a disruption in the trail. Vice Chair Wyse asked how large the piece of land the property still needed is. Director Evans shared that the trail in question would be a 600 yard segment. Approximately 20 to 30 feet of that would overlap private land. Guest Calvin Wyse asked Mr. Crosby how many people will likely use the trail. Mr. Crosby answered that there will be heavy use of the trail once it is fully developed. He expects to see several hundred people using the trail system every day. The trails were purposefully created to connect with several different neighborhoods, as well as, Wayzata High School, Meadow Lake Elementary School, parks, and the Plymouth Dog Park. Director Evans added that there will be at least 4 locations along the trail with imbedded trail counters. As people walk across the trail counters we will be able to track not only how many people are walking, but also what direction they are walking. 5e. Plymouth Creek Center Feasibility Plan (Non -Action) Glen Waguespack of HGA was present at the meeting to share highlights of the recent Plymouth Creek Center Feasibility Plan. Several meetings have been held with representatives from those who reserve the Plymouth Creek Center. Members represent City departments: Public Safety, Parks & Recreation; Senior Council; City Manager; and Economic Development Manager. During the meetings, representatives discussed general trends in community centers, as well as trends in Plymouth. The Plymouth Creek Center is a 29,000 square foot facility serving a population of 73, 987 people. Compared to other cities this size, our facility is significantly smaller. The group also discussed issues with the current facility, including competing for space between private rentals and recreation programming. Currently there is not a designated fitness classroom or art classroom. Those programs have been held in such rooms as the Plymouth Room (ballroom) or Meeting Rooms. Any changes made to the facility should meet not only current needs, but future needs as well. The overall concept for the Plymouth Creek Center would be to continuing serving as a site for bringing the community together, providing a dedicated space for Senior clubs, create a "messy" art room, increase the size of multi -use spaces, create a room designated for fitness classes, and connecting the building to the beautiful outdoors. When staff met with the senior clubs, they were very excited for a more comfortable, "home -like" feeling. They were excited about having a place to sit and socialize before/after classes or trips. The first design is budgeted at $23.8 million and would bring the total square feet to 72,828. Project option 1 showed a new path wrapping around the building with designated areas along the path for connection to nature opportunities. The plan also includes relocating the service entry to the west side of the building. A new wrap around lobby adding a center courtyard with a wrap - Proposed Minutes January 12, 2017 around lobby would connect the front entrance area with the fieldhouse in a way that doesn't crowd around the stairwell. Option 1 would also create new program spaces that would optimize programming needs for current and future growth. The additions would include fitness program rooms on the south side of the facility, a large gym, a multi-purpose gym, and indoor kids play area/structure. The challenges with this option would be with how tight the parking is to the building. The necessary parking lot expansion would also take up all future planned space to account for storm water management. Phasing of the construction would also need to be heavily coordinated. The porch around the ballroom would be expanded for more rentable opportunities. The current front desk would be redirection to face the entrance from the parking lot. Option 2 is a scaled-back version of updates. This option is budgeted at $18.2 million and would bring the facility's square feet to 55,275. This option would not include the dedicated senior space, kids play gym, and kids gymnasium. There would be more green space to set up a storm water management area or garden feature. The lower level leading to the Millennium Garden would have an expanded screened in porch. This option would meet current needs, but not necessarily future needs. Chair Riley asked if the Black Box Theater and Meeting Room 3 were combined, how many people would that room hold. Would the room be sufficient size to host large conferences or corporate meetings? Director Evans shared that the room would be substantial in size and reservable for large meetings should the Ballroom not be available. Ideally if there were additional rooms for programs to be run, they would not need to be held in the Ballroom, thus allowing the Ballroom to be open for rentals. Chair Riley next asked if input would be solicited from those who currently don't use the facility in an effort to find what would draw them into the building. This might provide some outside of the box ideas on what could be created in the Plymouth Creek Center to welcome new users. Glen Waguespack shared that typically in a process like this they will offer an open house during the pre - design period of the renovations. Should the project move forward into a development stage, marketing would be done to solicit feedback and thoughts from users and non-users. Right now the project is still in the "what could be" stage. Commissioner Swanson shared that some may see the focus of the facility to be on rentals and banquets. Since LifeTime Fitness is nearby, the need for more gym space may not seem needed. Commissioner DeBleeckere shared that facilities such as the Maple Maze in Maple Grove have gyms, community rooms, and a play zone. The facility is extremely popular for day usage. Director Evans shared that the availability to offer programming in schools gyms is very limited. Most days we are unable to access the gym until 7:30pm. That eliminates the ability to offer youth programs due to curfew guidelines. The Plymouth Creek Center could become a facility where all of our programs have the ability to be run. Some of the rooms work great for rentals, but not well for programs. We could have the capability to offer youth arts, adult pickleball, and senior sports all in one place. Director Evans explained that the facility was not built to be primarily a private rental site. It was built with the purpose of hosting recreational activities and being an area for the community to gather. As a secondary use, primarily on weekends, the site is reserved for weddings, parties, and meetings. Having a gymnasium will allow us to program more sport classes as well as have the 4 Proposed Minutes January 12, 2017 flexibility to offer programs at times other than late evening. Commissioner Anderson shared that he appreciated the clarification of the facility's purpose. The designs shown would meet the needs of programs. Chair Riley expressed that based on the information in the presentation it is clear that we need to increase the size of our facility in order to accommodate programs, as well as stay competitive with nearby communities. Vice Chair Kipp agreed and feels that we need to create a site that will not only meet our needs now, but our needs years down the road. Commissioner DeBleekere shared that she strongly supports a kids gym/play area and feels it would make the facility more family friendly. There would be the additional possibility of offering birthday parties in the kids gym area. Commissioner Vanderwall shared that he follows the trends in sports pretty closely as part of his profession. The interactive youth play areas are increasingly popular. He also sees the need for creating more educational spaces and meeting rooms. Many teams have a difficult time finding a meeting place for team meetings and this would provide more options. Commissioner Swanson asked why a second dome was not considered as an option during renovation. Director Evans shared that considerations have been made about putting a dome over one of the tennis courts so that it can be used in winter months. The challenge with adding an additional fieldhouse would be the large cost. By adding more gym space, those classes and rentals can still take place and it would cost less to build those options. We currently reserve some gym space at the local schools, but have very limited access due to later school hours. Council Member Carroll pointed out that the current design of the building has lots of congestion around the stairwell. Would there be an option to move the stairwell along the outside wall to open up the lobby space in the middle? Mr. Waguespack said that it would be feasible to move the stairwell to a different part of the building. The consultants will review plans and develop an option with the stairs in a new location. Vice Chair Wyse asked if any of the plans would involve having a change in the lower level access between the PCC and the Fieldhouse. Director Evans answered that that part of the facility would remain intact. The area around the entrance would be updated, but the revolving door would remain. Director Evans explained that the Feasibility Plan was created to meet current and future community needs. Several options were created based on meeting those needs. City Council has not yet approved the upgrade of the building, just directed staff to discover the options available and what the costs would be. 6. COMMISSIONER/STAFF UPDATE • Staff are working hard to prepare for the upcoming Fire & Ice event on Saturday, February 4 at Parkers Lake Park. • Registration is now open for the Plymouth Home Expo and Primavera Art Fair. • Registration for the New Year's Eve event was very low this year. There were less than 40 individuals/7 families registered to attend. Due to low pre -sale numbers the event was cancelled. • The new registration software, RecTrac was launched on December 7 with the opening of Winter/Spring registration. Over $100,000 was processed on the first day. Due to high demand and web traffic, the website was down for portions of the morning. • Fire & Ice in 2018 will need to move to a different weekend due to the Super Bowl being hosted in Minneapolis the same weekend. Plymouth Parks & Recreation relies on assistance from Plymouth Police during the event. Officers will be instead assigned downtown to help 5 1 Proposed Minutes January 12, 2017 with events that Saturday. Commissioner Swanson expressed that it would be nice to have national publicity of the event if it were kept on the same weekend. National networks typically cover local events taking place in the host -city the weekend of the Super Bowl. • Commissioners will be selecting the 2017 Chair and Vice Chair at the February PRAC meeting. 7. ADJOURNMENT Motion by DeBleeckere, seconded by Commissioner Vanderwall, recommending adjournment of the Park and Recreation Advisory Commission meeting. With no objection, Chair Riley adjourned the meeting at 9:18 p.m. 6 1 Proposed Minutes January 12, 2017 rp)City of Plymouth Adding Quality to Life REGULAR PRAC MEETING February 9, 2017 Agenda 5A Number: To: Parks & Recreation Commission Members Prepared by: Kari Hemp, Recreation Manager Reviewed by: Diane Evans, Director of Parks & Recreation Item: Approval of 2016 Annual Report 1. ACTION REQUESTED: The Park and Recreation Advisory Commission should review and approve the 2016 Annual Report. 2. BACKGROUND: Attached is the 2016 Parks and Recreation Department annual report. The report provides statistical information, accomplishments and highlights from all operating divisions within the department, including: Administration, Recreation, Parks and Forestry, the Volunteer program, the Ice Center and the Plymouth Creek Center and Fieldhouse. 3. BUDGET IMPACT: There is no budget impact for this action item. 4. ATTACHMENTS: 2016 Annual Report M,i,Shi,ofl/ S&&Aupt: ENHANCING THE QUALITY OF LIFE FOR ALL RESIDENTS jm�i�tg irt&ictuae artcC eonunuvuttji &ueCqvneeirt aft aa�ee� PHYSICAL MENTAL SOCIAL ENVIRONMENTAL DEPARTMENT 3 SERVICES ADVISORY COMMISSION 4 RECREATION DIVISION 2016 HIGHLIGHTS 5-7 PARKS Et FORESTRY DIVISION BUDGET 8-9 FACILITIES ADMINISTRATION DIANE EVANS, Director SARAH JOSEPHS, Office Support Specialist 91-1NArIFaM910:1143 11 LTAM1611 BARB NORTHWAY, Deputy Director JERROD BRUNELLE, Parks Et Forestry Manager BRIAN SWARTZER, Parks Et Forestry Supervisor PAUL BUCK, Forester SONYA RIPPE, Project Coordinator PAUL BABB, Parks It Forestry Maintenance JESSE BELAIR, Parks Et Forestry Maintenance DEAN BELLEFEUILLE, Parks It Forestry Maintenance GARRET BREEN, Parks Et Forestry Maintenance WILL DUCHARME, Parks Et Foresty Maintenance JUDD ERICKSON, Parks Et Forestry Maintenance JIM GRANT, Parks Et Forestry Maintenance KRIS HOFSTEDT, Office Support Representative JAKE KNUTSON, Parks 8 Forestry Maintenance KENT LUNDBERG, Parks Et Forestry Maintenance CHRIS MEHRKENS, Parks Et Forestry Maintenance TODD MILLER, Parks Et Forestry Maintenance DON NELSON, Parks Et Forestry Maintenance JOAN NELSON, Office Support Representative LARA NEWBERGER, Forestry Technician KELLY OSBORN, Parks Et Forestry Maintenance GREG POETZ, Parks Et Forestry Maintenance DAVID SUHR, Parks Et Forestry Maintenance JIM WADDICK, Parks Et Forestry Maintenance PLYMOUTH CREEK CENTER 10-11 12-16 17-19 20-24 CHRIS FLECK, Manager ANGIE DEHN, Rental Coordinator DAVID GILSETH, Building Maintenance DEB JOHNSON, Office Support Representative JOHN SPIOTTA, Building Maintenance PLYMOUTH ICE CENTER BILL ABEL, Manager BARB ACKERSON, Office Support Representative DARLENE BAKER, Clerical Assistant MATT KARVONEN, Ice Maintenance STEVE LEWIS, Operations Supervisor KIRSTEN OLSON, Skating Program Director RECREATION DIVISION KARI HEMP, Manager CINDY ANDERSON, Recreation Supervisor PATTY CAMPBELL, Office Support Representative ALYSSA FRAM, Recreation Supervisor TARA JENKINS, Office Support Representative JESSICA KOCH, Recreation Supervisor DAN LAUER, Recreation Supervisor PAUL PEARSON, Recreation Supervisor VOLUNTEER SERVICES JACKIE MAAS, Volunteer Coordinator 4GpVID MSD C,� 04- 1 -d F�EgnOK y,P F&�=_ZM M#110011• ADMINPAR&S Et PLYMOUTH FORESTRY REEK Policies & Facility Facility Procedures Maintenance Maintenance i Administrative Playground Facility Event & Renta l I Support _ Coordinati Advisory Commission - _ ;Lrogra Facility (PRAC) .- • . Park Development Asset Senior & - Program Replace m. PLYMOUTH VOLUNTEE10R ICE C Facility Leisure City-wide Maintenance ProgramsVolunteer Oversight Facility Event • ecruitment & & Rental • -EventRetention CoordinafCoordination PublicL nteer Facility Relationsent Programs Marketing ination Facility Event AnLiaiso Et Rental SL Coordination Concess School & Equipmen • Rentals Advertisi •cial Media a&ca&v L'smmi.�aistt. JAW& $ CJ&a%w�P vw�&v xamha MEMBERSPOSITION TERM EXPIRATION MERRILEE RILEY (AT -LARGE) CHAIR 1/31/19 AARON VANDERWALL (AT -LARGE) VICE -CHAIR 1/31/18 GREG ANDERSON (WARD 1) 1/31/17 DICK BURKHARDT (WARD 2) 1/31/18 KIPP WYSE (WARD 3) 1/31/18 MICHAEL SWANSON (WARD 4) 1/31/17 TRICIA DEBLEECKERE (AT -LARGE) 1/31/19 MWflawu NED CARROLL CITY COUNCIL JIM KOVACKS PLANNING COMMISSION a POW. XWO I The project provided for the renovation and expansion of the facility parking lot, which includes 86 new parking stalls (no parallel PIC/Lifetime Fitness parking spots), mill and overlay of the existing spaces, 20-25 feet of buffered greenspace between Plymouth Boulevard and the Parking Lot parking lot, and other enhanced landscaping. Project costs were split between the City ($550,000) and Life Time Fitness ($625,000). The project will close out in 2017, with the completion of a few warranty items. Northwest Greenway (Phase II) This project extends the trail west from the cut -through trail between Upland Lane North and 57th Place North to the edge of the Elm Creek wetland. The trail segment was constructed at the same time as the new pedestrian bridge over Vicksburg Lane. This segment is approximately 1.46 miles and meanders through open space and provides connections to the Plymouth Dog Park and Aspen Ridge neighborhood Park. The project cost was $900,000. Northwest GreenWay This project provides an above -grade extension of the Northwest Pedestrian Bridge Greenway trail over Vicksburg Lane via a new 16 foot wide pedestrian bridge. The project cost was $1,600,000. The City has been utilizing park dedication fees since 1979. Those fees are reviewed and/or adjusted on an annual or semi-annual basis. The current park dedication rates were adjusted in Park Dedication February of 2015 from $6,500 to $7,500 per dwelling unit for residential development. Prior to 2015, the Park Dedication cash fee payment had not been adjusted for seven years. The council authorized an increase in residential park dedication fee from $7,500 per unit to $8,000 per unit in 2016. 7"A - #1 upei / The City of Plymouth and the Minnesota Department of Agriculture confirmed the presence of Emerald Ash Borer (EAB) in at least one tree in the city on September 15, 2015, near Medicine Lake EAB Management in the southeastern part of the city. The City will continue with our EAB Management plan to protect ash trees, greater than 15" inches in diameter, within maintained park areas and boulevards. In 2015, over 400 trees in western Plymouth received treatments. In 2016, ash trees in eastern Plymouth were treated. Vermont Systems "RecTrac" software was implemented in Parks and Recreation December of 2016 for winter/spring 2017 recreation programs. Softwo re The software will be used for program registration, facility rentals, point of sale applications and facility management. Hemloch Park Playground Replacement - The existing 2-5 and 5-12 year-old playgrounds (installed in 1994) were replaced with Three Ponds Park new structures. At this facility, we replaced the wood chip surface material with a new poured in place (PIP) no fault surface product in an effort to save on long-term maintenance costs. The project cost was $40,000. The project provided for the elimination of the concrete curb; Parkers Hake Tennis replacement of the asphalt; fence repairs; application of new Court Re h a b i l i t i a t i o n surface material with tennis, pickleball and basketball line markings; and installation of new posts, nets, windscreens, rebound board Project and basketball standards. In addition, the project resolved ADA compliance issues. The project cost was $232,000. The project provides a new 12 -foot trail on the south side of Old Old Rockford Road Rockford Road, from Vicksburg Lane to Dunkirk Lane. The project was funded with a $100,000 Hennepin County Pedestrian and Trail Project Bicycle Capital Improvement Grant and Park Dedication Funds. The overall project cost was $282,000. The project provided for a mill and repave, curb and sidewalk repairs, Parking PCC Parkin Hat and drain tile was added to address drainage issues. The overall project cost was $330,742 utilizing Park Replacement and Fieldhouse Funds. James M etze n The City applied for and received a $100,000 grant for the conversion of the Plymouth Ice Center's indirect R-22 system to an Ammonia Mighty Ducks Grant System. The project is scheduled for May — September of 2017. New Neighborhood Park located in northwest Plymouth in the Aspen Hollow Development. The project provided for the development of the Aspen n Rid e Park p g park with the following amenities: playground facilities, a shelter, open play area, a basketball court and looping trails. The park is connected to the Northwest Greenway and Plymouth Dog Park. The project cost was $400,000. For the third time, independent concert promoter Sue McLean & Hive at the H ilde Associates (SMA) hosted paid events at the Hilde Performance Center. Overall, the events were successful. The June 9th event (Paid Event) featured Cheap Trick and the July 30th event featured ZZ Ward and Eric Hutchinson. Average ticket sales for the events were 2,500. The existing playground (installed in 1997) was replaced with new 2-5 and 5-12 year-old structures utilizing a combination of x -grass and Gateway Park traditional wood chip surface material. Additionally, the shelter was electrostatically painted, new signage installed and the vegetation was rehabilitated. The project cost was $98,000. 7"A - #1 upei / The City of Plymouth and the Minnesota Department of Agriculture confirmed the presence of Emerald Ash Borer (EAB) in at least one tree in the city on September 15, 2015, near Medicine Lake EAB Management in the southeastern part of the city. The City will continue with our EAB Management plan to protect ash trees, greater than 15" inches in diameter, within maintained park areas and boulevards. In 2015, over 400 trees in western Plymouth received treatments. In 2016, ash trees in eastern Plymouth were treated. Vermont Systems "RecTrac" software was implemented in Parks and Recreation December of 2016 for winter/spring 2017 recreation programs. Softwo re The software will be used for program registration, facility rentals, point of sale applications and facility management. Hemloch Park Playground Replacement - The existing 2-5 and 5-12 year-old playgrounds (installed in 1994) were replaced with Three Ponds Park new structures. At this facility, we replaced the wood chip surface material with a new poured in place (PIP) no fault surface product in an effort to save on long-term maintenance costs. The project cost was $40,000. 2016 TOTALS REVENUES In 2016, City tax dollars from the general fund were allocated to the Parks Et Recreation Department in the amount of $ , an increase of $ from 2015. Happy Tails "1 '*' Dog Park UZ min '10,0' • The Plymouth Field House and Ice Center operations are Enterprise Funds and do not receive any general fund subsidy. Both facilities must generate revenue to cover all operational expenses. • Recreation is a Special Revenue Fund which substantially relies on user/ program fees but receives a partial property tax subsidy to off -set expenses. The remaining revenue comes from other sources such as interest from investments. • The Plymouth Creek Center and Millennium Garden is a General Fund Budget that generates additional revenue. vdtultae� `8e°� 10 • 39,097 hours — a new record! Another Big Year! 2,941 volunteers — a new record! Many volunteers participated in more than one department and/or program Value to the City • Volunteer hours are valued at $921,125 of contributions in kind The number of hours contributed is equivalent to 18.8 FTE • 465 individuals made initial contact with the Volunteer Services office B the Numbers By 102 applications were received 56 candidates were interviewed Difference! • 107 requests for volunteers beyond major special events • Prepped 95 iPads for use in the general election • Created virtual tour of rain gardens using Google Tour Builder & ArcGIS • Created Veteran's Memorial database for the city's website New Volunteer U of MN students prepared 5 capstone projects • Took photos of Park and Recreation programs for promotional use Tasks Participated in a large-scale safety drill conducted by the Plymouth Public Safety Department, involving 650 school district employees and more than 130 first responders from 16 public safety agencies What Volunteers • Consulted with Human Resources staff on recruitment processes for Say: seasonal workers • 86 volunteer -supported city events Special Events 1,087 event shifts • 58,224 participants impacted by volunteer interactions Outdoor 377 volunteers assisted with outdoor maintenance projects have them • 108 volunteers removed buckthorn from 7 parks, trails & green space Maintenance Shoreline restoration:1800 plants at East Medicine and 904 plants Projects at Parkers Lake • I really appreciate thier help • 70% are Plymouth residents • Volunteers reside in 32 different cities Who are our 26% teens, 57% adults and 17% seniors Volunteers? An equal percentage of women (50%) and men (50%) volunteered • 466 residents adopted fire hydrants • 163 neighborhoods coordinated Night to Unite events 10 • 259 coaches and ski cahperones - 2,188 youth served • 12 open pickleball/open soccer volunteers - 621 participants served • 31 Parks & Rec Summer Teen volunteers - 3,149 youth served • 49 parks, 18 miles of trails and 28 miles streets adopted • 6 Chaplain Corps call outs to residents in crisis • 32 seniors received one-on-one computer training from volunteers They Make a 11.04 miles of hearts painted on every 1/10 mile of trails, totaling 63.72 miles to date Difference! 12,000 annual flowers planted in a morning • 41 Millennium Garden wedding parties supported • 62,000 dog poop bags dispensed in 19 designated park locations • 14 volunteers marked 49 strom drains to prevent storm water pollution • 73 volunteers assisted with 19 assembly projects • 4 volunteers responded to 90 Santa letters • I did my best to make the Millennium Garden a pleasant place for all to enjoy • I enjoyed helping out and am glad to ensure that the event ran well What Volunteers It was great to teach some fishing skills and to see the kids' faces Say: when they caught fish • It was a fun and fulfilling learning opportunity to work with the city • I had a wonderful time meeting the amazing volunteers and making new friends • The ladies are sweet and are very good workers - we are lucky to have them What Staff Say: He is a fantastic volunteer • I love our volunteers - they are awesome • I really appreciate thier help • Inclusion Services are available to program participants who have special needs. • Services provide participants with the support and assistance to enjoy mainstream programs. • Support and assistance can include allergy notification letters, lowering class ratios, sign language interpreters and one-on-one direct staff assistance. • In 2016, staff provided services to 130 participants with special needs in over 222 programs. It is the policy of the City of Plymouth to provide services to all residents regardless of sex, race, color, national origin, ability, or financial status. • Financial assistance is available to assist families with children (under 18) with program fee. • Funds are only available to City of Plymouth residents who meet national income guidelines. • The maximum assistance for any one program is $75. • Assistance program policies allow for two programs per child (under 18) per recreation brochure, a total of six programs per year. min '10,0' • Plymouth Parks and Recreation provides programs and services that are balanced, customer -driven and conceptually sound. • Our goal is to provide quality programs that meet the needs of the community and provide a vari- ety of opportunities in both active and passive activities while maximizing resources. • Community needs, interests and behaviors set the tone for program development. Needs are determined through community surveys, program participation surveys, trend identification and participant involvement and input. 2015 2016 TOTAL 30,012 30,093 OVERALL TOTAL�M 105,990 95,870 2015 2016 TOTAL 2,084 2,141 SPECIAL EVENTS OVERALL TOTAL 2,150 2,191 �v� J�in�i�iart Registration Data 2016 Registration Method Opening J ay In -Person 25% Online 75% 2016 Registration Revenue Opw6ig'Day $211,913 $208,065 $183,132 ■ ■ 5107,461 $84,842 58fi 31fi 111 1 11 Winter Spring/Summer 2014 ■ 2015 ■ 2016 5105,711 $98,414 507,824 Fall 14- 2016 Resident Participation Reji�f164-cf?a� Non - side Residents 3,466 ell Residents 15,801 • • / Special Events Special Events With Attendance BARK IN THE PARK 800 CHILDREN'S THEATER (3) 625 ENTERTAINMENT IN THE PARKS (7) 1,090 FITNESS WALKS (14) 368 FIRE Et ICE 6,512 HALLOWEEN AT THE CREEK 1,090 HEALTHY LIVING FAIR 500 KIDS GARAGE SALES (2) 561 KIDS EVENTS (3) 725 KIDS FEST 2,000 MOVIES IN THE PARK (2) 310 MUSIC IN PLYMOUTH 14,500 NEW YEARS EVE PARTY CANCELLED OLD FASHIONED CHRISTMAS 640 PLANT SWAP/PLANT EDUCATION (4) 240 PLYMOUTH ART FAIR 1,042 PLYMOUTH HOME EXPO 1,344 PLYMOUTH ON PARADE 5,800 PRIMAVERA ART SHOW 875 SENIOR EVENTS (4) 260 SENIOR FUNDRAISERS (2) 637 VOLUNTEER RECOGNITION EVENT 275 WATER SKI SHOWS (2) 2,600 WEDDING EXPO (2) 425 YOUTH DANCE Et MUSIC RECITAL 778 `J?z�nea�iw�. ✓�iiti.�isn. Youth B Adult Sports a&& un4ia. BASKETBALL - 5 -MAN 1 68 1 . 62 BOCCE BALL 11 9 VOLLEYBALL - COURT 11 11 VOLLEYBALL - BEACH 4 4 TOTAL UNOFFICIATED TEAMS 94 86 a 0010i BASKETBALL - 5 -MAN 17 36 16 32 SOCCER - INDOOR SOCCER - OUTDOOR 8 5 SOFTBALL TOURNAMENT 16 22 SOFTBALL 100 84 TOTAL OFFICIATED TEAMS 177 159 tl ��I:GtirG U�{� f G 1 WAII. AFTERSCHOOL (MULTI) SPORTS 277 326 ARCHERY 106 83 BASKETBALL 276 339 OPEN VOLLEYBALL 336 376 OPEN BADMINTON 934 1, 008 OPEN OUTDOOR SOCCER 335 344 OPEN INDOOR SOCCER 244 245 GOLF LEAGUE/LESSONS 120 115 TENNIS LEAGUE/LESSONS 35 33 ARCHERY 4 7 FENCING 0 4 PICKLEBALL 393 589 OPEN BASKETBALL 106 134 SWIMMING LESSONS 37 23 TOTAL NON -TEAM 2,544 2,878 tl ��I:GtirG U�{� f G 1 WAII. AFTERSCHOOL (MULTI) SPORTS 277 326 ARCHERY 106 83 BASKETBALL 276 339 CHEER LEADING 17 51 FENCING 43 31 FLAG FOOTBALL 104 196 GOLF 217 193 GYMNASTICS 454 332 HOCKEY 55 31 PRESCHOOL 118 558 SKYHAWKS (MULTI -SPORTS) 531 557 SPORTS UNLIMITED (SPORTS) 277 226 SOCCER 904 886 SWIM LESSONS T- BALL/ BASEBALL/ SOFTBALL 640 574 TENNIS 612 578 TRACK Et FIELD 27 22 VOLLEYBALL 192 0 BADMINTON 8 0 TOTAL 6,213 6.123 6 J�eetea�car� J�i�wiaisrt Seasonal Facility Programs Beaches Beaches opened on May 28. East Medicine Lake and Parkers Lake beaches remained open through August 14, while West Medicine Lake beach stayed open until August 21. The weather was very temperate, similar to the averages of past years, and was often very nice for the vast majority of days. Pelux lk Afte/hAa/V'G6 • PARKERS LAKE 1,392 998 WEST MEDICINE LAKE 4,052 3,864 TOTAL 5,444 4,862 Farmers Market In 2015, the Farmers Market featured 23 vendors over a 15 -week season, June 22 - October 5. This season saw a wide range of weather - from high winds to sudden downpours to extremely high temps, but the market continued on each week rain or shine. We found a permanent home and will continue to use the Parkers Lake Playfield parking lot for future markets. TOTAL 9,437 9,512 Warming Houses In 2016, the City staffed five warming house sites: Plymouth Creek Park, Redigmount Playfield, Zachary Playfield, Parkers Lake Playfield, and Oakwood Playfield. Non -staffed outdoor rinks were maintained at Bass Lake Playfield and LaCompte Playfield. Due to warmer weather the outdoor rinks opened 2-1/2 weeks late on January 4, 2016. Parkers Lake rink opened on January 30, 2016. The season ran through February 18, 2016. Twenty-six youth hockey teams from local youth associations utilized the rinks at LaCompte, Ridgemount, and Oakwood. M&h/9 o wv, Affih.c�alK clt Ylia/;PARKERS LAKE (1H/1P) 1,067 151 PLYMOUTH CREEK (11H/11P) 1,242 1,259 RIDGEMOUNT (2H/1P) 2,559 1,159 ZACHARY (1H/1P) 1,098 825 OAKWOOD (1H/1P) 727 491 YOUTH HOCKEY ASSOCIATION 1,395 1,152 TOTAL 8,088 5,037 H = Hockey Rink P = Pleasure Rink �tviaim Overview Staffing B Partnerships Parks 6 Recreation Deputy Director Parks 6 Forestry Manager Parks 6 Forestry Supervisor City Forester Project Coordinator Forestry Technician Parks 6 Forestry Lead 14.6 full-time maintenance crew members 28 seasonal 6 temporary crew members Tree Inspector Vegetation Inspector 14-17 ICWC crew members (1.5 crews) 8-10 Tree Trust crew members Student artist from the Perpich Center for Arts Education Park Patrol Officers Eagle Scout volunteers Youth athletic association volunteers Adopt -a -Park volunteers Business community volunteers Community volunteers Buckthorn/Invasive management volunteers Hearts on Trail volunteer AC'C'0h4ebA1ffV11e'weA' 06 _NA6 • Installed ADA retaining wall seating area at Parkers Lake Park • Adjusted daily operations due to the Maintenance Facility expansion • ADA repairs on selected trails and shelters • Resurfaced and installed ADA truncated domes on 4.18 miles (22,097 feet) of asphalt trails • Holiday lighting in City Center and at City Hall and Parkers Lake Park General Three Ponds boardwalk replacement Shelters erected at Gateway, Aspen Ridge, Pump Track Operations Resident response to wildlife management concerns • 11 miles of Hearts on Trails bringing the five-year total to 58.4 miles • Pavement seal on 4.54 miles (23,972 linear feet) on new and overlaid trails • Wayfinding signage and maintenance -free signage upgrades in 11 parks • Inventoried and installed ADA picnic tables at seven parks • New signs at Skate Park, Zachary and Plymouth Creek Disc Golf Courses • Administered 469.5 hours of Park Patrol alongside the Public Safety Department • Turfgrass renovation at Parkers Lake, Greenwood and Elm Creek Playfields • Millennium Garden north pond and NW garden section renovation • Median management on CR 6, 9, 10, 47, 61, 73, 101, Med Lake Dr, Plymouth Blvd • Rehabilitated vegetation at Gateway and Three Ponds Park • Installed X-tra Grass on four goal mouths at Parkers Lake Playfield • Established natural grass trail replacing mulched trail on CR73 • Windstorm damage — responded to 60 calls from July 6 storm, 22 calls from July 20 storm, 7 calls from August 19 storm and 6 calls from November 23 • 118 trees, 117 shrubs, 396 perennials, 8,780 annuals planted • Tree sale — 277 buyers, 770 trees, 820 shrubs sold and planted Green Tasks Home Expo - 115 exhibitors, 1,300 participants, $14,000 raised for Millennium Garden • Community outreach - Kids Fest, Arbor Day, Plant Swap, City Sampler • Seminar series on invasive plants and EAB - Slowing the Spread • Additonal 3% of tree inventory surveyed, 7% of the City remains to be surveyed • Tree trimming - 1,900 boulevard trees • Emerald Ash Borer treatments - 400+ park and boulevard ash trees injected • Shade Tree Program - 224 Dutch Elm Disease (DED), 162 hazardous, 5 EAB, and 0 Oak Wilt marked • Tree removals - $55,000 expended in 2016 • Tree removals - 65% removed by City contractor, 35% removed by staff • Over 130 tree stumps ground by Parks & Forestry crew • Fire and Ice Community Event Music In Plymouth Community Event Support Night to Unite Community Event Functions Plymouth on Parade Community Event • Recreation events and programs • I-494 & Vicksburg Lane Ribbon Cutting Events Boundary Three Ponds Park Gateway Park Monuments Northwest Greenway (Dunkirk - Elm Creek Wetland) 19 Average Daily Trail Use Swan Lake Park 48 Oakwood Playfield - 53 Legacy Greenway Park - 65 RidgemountPlayfield - 67 Parkers Beach Boat Launch Trail - 70 Rolling Hills Park - 75 Zachary Playfield - 92 Park ers Lake Playfi eld - 100 Nature Canyon Park - 101 Timber Sho res. Park Bass Lake PWield Plymouth Dag Park Lake Camelot Park Elm Creek Playfield Plymouth Creek PlayFeld 123 124 129 208 212 2.82 4 50 100 150 200 250 300 Yard Waste Site Visits Annual Comparison 46,597 43,628 41,250 37,478 38,800 1 2012 2013 2014 2015 2016 20 III Overview cvaxcCea AC/ 06V11, C,0,Gl,`VI.mbS, 0� Note, Replacement of The large movable wall that divides the Plymouth Room into three separate spaces was in desperate need of replacement. The existing wall was rapidly Ballroom Divider WC I I deteriorating and damaging the surrounding carpet and floor. The Plymouth Creek Center parking lot was resurfaced and relined in 2016. Pavement Project The project was budgeted by using both Fieldhouse and Activity Center dollars. Approximately 304 parking stalls are located on the property which include accessible and designated senior parking. Replacement of The roller shades in the Plymouth Room were replaced to better accommodate functions and events that require heavy use of audio and Roller Shades visual technology along with privacy needs. Minor enhancements such as moving electrical outlets from the stage floor Maintenance 6 to the surrounding walls in the Black Box Theater were made to improve functionality of existing space. On-going maintenance needs required re- e- EIectricaI Electrical placement of a floor scrubber and vacuum in the building. The streams that stem from the fountains closest to the Millennium Gardens were cleaned and relined in the early spring. The recently renovated Alcove space was officially made available to rent in 2016. The space was primarily designed and decorated as a wedding Alcove Space changing room but also furnished so it could function as a small gathering space for informal meetings. Approximately 65 hours of rentable time was recorded this last calendar year. Use Data ET Stats Facility Visitors Monthly Average (estimate) 25,814 25,649 25,361 25,592 2012 2013 2014 2015 Facility Usage (Yearly Bookings) city 257 Seniar5 Comm, 4 Parks & R c 1,834 Caterer Usage (Bookings) ffir"hue 21 Medina 31 22,122 2016 Facility Hours Used Comparison 10,986 9,474 2612 2013 2014 2015 Facility Bookings Monthly 9,534 2016 380 387 383 0 San Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Millennium Garden Weddings 63 60 51 52 43 2012 2013 2014 2015 2016 i�uae Overview Annual Usage Percentage by Group Other 2746 J'Fusiofi Stxcer 4].?v Park & Rec 19% MN Thunder Wayzata LAX 5% 7% ybd d/ o u,A,e, ViWA, A,6, JANUARY 37,085 31 1,196 FEBRUARY 32,640 28 TODDLER/YOUTH 7,598 4,459 TEEN 1,056 1,126 TOTAL 8,654 5,585 Annual Usage Percentage by Group Other 2746 J'Fusiofi Stxcer 4].?v Park & Rec 19% MN Thunder Wayzata LAX 5% 7% ybd d/ o u,A,e, ViWA, A,6, JANUARY 37,085 31 1,196 FEBRUARY 32,640 28 1,166 MARCH 24,784 31 800 APRIL 6,524 10 663 NOVEMBER 24,089 30 803 DECEMBER 24,044 31 840 TOTAL 149,267 161 927 `JDfymsu#6t fee C'znitax Parking Lot Sidewalk Reader Board Rubber Flooring Tournaments Ac,GoNV#&,& Afte,GtS, o6 Noee Complete renovation of parking log, adding over 90 parking spaces. New Concrete sidewalk to main entrance, including sub -surface heat to melt snow. New electronic reader board installed on Plymouth Blvd. Replace rubber flooring in locker rooms 5 and 6. Was reimbursed for replacing rubber flooring in Providence Academy locker rooms and coaches' office. Hosted 26 tournaments in 2016, ranging from local to regional MM - c:-tr rsrlf X71 f mui► —� QRl)A[1wAl` 8AR &p1ILA broad way' r-a,aarn BOdY1Yk.�11NR S pfl1A J�msi<fvc %e L'en�e User Data B Stats a'oh, bA e/h,A, Wou m,) Im I I • •. WAYZATA YOUTH HOCKEY ASSN 2,795 2,511 MISCELLANEOUS RENTALS 865 1,107 WAYZATA HIGH SCHOOL 500 502 MINNESOTA SHOWCASE 477 374 PLYMOUTH PUBLIC OPEN SKATE 358 350 MINNESOTA ALL STAR HOCKEY 322 339 ACCELERATION NW 373 311 PROVIDENCE ACADEMY 264 255 PLYMOUTH LEARN TO SKATE 282 233 MINNESOTA HOCKEY 173 181 HOCKEYFINDER, LLC 100 134 MINNESOTA SUPER SERIES 103 132 BAZZACHINI HOCKEY TRAINING 123 118 TWIN CITIES SPEEDSKATING 86 83 INDEPENDENT AAA CLASSIC 81 83 TOTAL ICE TIME HOURS 6,902 6,713 �clko o e ga/fvL&,S. LM �eZlllll WAYZATA HS BOYS 13 8,640 3,161 WAYZATA HS GIRLS 15 PROVIDENCE ACADEMY BOYS 10 1,702 TOTAL HIGH SCHOOL GAMES = 38 13,503 Co GLc6A,A, ,o K1 Ve,fue1 b ,q Swed, CONCESSIONS $145,954 $144430 $139,253 VENDING $13,829 $16,156 $14,709 TOTAL $159,783 $160,586 $153,962 24 25 oncession en ing Sales $159,783 $160,586 $153,95x2 2014 2015 2016 �wGe&C, 9ce, wa e, OPEN SKATING 5,136 $14,692 OPEN HOCKEY 978 $2,522 $5,700 OPEN FREESTYLE 71 TOTAL $1,181 TOTAL 6,185 $21,573 SKATE RENTALS Number Revenue 2,409 $10,596 SKATE SHARPENING 353 $2,522 SKATE TRAINERS 383 $924 TOTAL 3,145 $14,042 rp)City of Plymouth Adding Quality to Life REGULAR PRAC MEETING February 9, 2017 Agenda Number: To: Parks & Recreation Commission Members Prepared by: Diane Evans, Director of Parks and Recreation Reviewed by: Item• Appointment of Parks and Recreation Advisory Commission Chairperson and Vice Chairperson 1. ACTION REQUESTED: Annually Commissioners must appoint a Chair and Vice Chair to serve over the Parks and Recreation Advisory Commission. 2. BACKGROUND: According to Section 305.03, Subdivision 3 of the Plymouth City Code, the Chairperson and Vice Chairperson of the Parks and Recreation Advisory Commission are appointed by the Commission from among the members of the Commission, subject to approval by the Mayor. The 2016 terms ended after the January 2017 Parks and Recreation Advisory Commission meeting. Per City Code, new appointments must be made for 2017. 3. BUDGET IMPACT: There is no budget impact to this action. 4. ATTACHMENTS: rp)City of Plymouth Adding Quality to Life REGULAR PRAC MEETING February 9, 2017 1. ACTION REQUESTED: Agenda 5C Number: To: Parks & Recreation Commission Members Prepared by: Diane Evans, Director of Parks & Recreation Reviewed by: Item• Approve Master Plan for Renovation of East Medicine Lake Park Approval of the master plan for renovation of East Medicine Lake Park. 2. BACKGROUND: East Medicine Lake Park is located at 1740 East Medicine Lake Boulevard, west of Highway 169 at the intersection of Kilmer Lane and 17th Avenue. East Medicine Lake Park is just over 13 acres, and is one of five City Parks in the community. The City Council approved the construction of the park in 1981. Park amenities currently include; ■ Unguarded beach/swimming area ■ Shelter building with restrooms ■ Picnic area ■ Playground equipment ■ Docks and canoe/kayak racks ■ Parking area In addition to the above amenities, the Medicine Lake Regional Trail passes through this park. The Regional trail runs along the eastern side of Medicine Lake and eventually connects to Fish Lake Regional Park and Elm Creek Park Reserve, both in Maple Grove. The Regional trail also connects to the Luce Line Trail. The park is over thirty years old and is need of renovation, specifically the shelter building and restroom area. Back in 2010, as part of the Comprehensive Plan update, this park was identified for renovation and enhancements including; new shelter, ADA access improvements, shade structures, enhanced lawn areas, beach improvements and trail realignment. Over the last few months, staff have been working with project consultants from ISG to prepare a master plan for the renovation of East Medicine Lake Park. ISG's master plan design provides for many of the 2010 design elements and a few others including the relocation and replacement of the playground in 2018. On January 24, 2017, Open House invitations were mailed to 522 property owners near East Medicine Lake Park. The Open House was also advertised on the City website. The East Medicine Lake Open House is scheduled from 6:00-7:OO13M, just prior to the 7:OOPM Park and Recreation Advisory Commission (PRAC) meeting on February 9, 2017 at City Hall. Staff and ISG consultants will conduct the open house to solicit input from area residents. Residents attending the open house will have the opportunity to view enlargements of the planning documents for the park. Staff will present comment cards and feedback from the open house at the PRAC meeting. 3. BUDGET IMPACT: Re -development of this park is scheduled in the Capital Improvement Program for 2017 in the amount of $500,000, utilizing Park Replacement Funds. A preliminary budget from the consultant indicates the park can be developed for this amount. 4. ATTACHMENTS: Open house invite Draft master plans Email comments We are pleased to announce that East Medicine Lake Park is scheduled to be redeveloped this summer. You are invited to an open house to review plans and concepts for the updated park. Your thoughts & ideas are extremely important to the redevelopment of this park. The park project will go before the Parks & Recreation Advisory Commission for review at their meeting Thursday, February 9 at 7:00 pm at Plymouth City Hall. / /Wi ---- ILI L / dA EXISTING CONDITIONS L , 1�6 . v R■e -- --'� G -----G — — �/ 6 hh e / 5 o � 7 ■l F k FEET 0 20 40 60 N SCALE: 1''=20'-0" i q DIPIr r v Ll 4 � � 4 a ,� �'<k ,•�+�- w i- void • , �� IJ, .46 ARCHITECTURE + ENGINEERING + ENVIRONMENTAL + PLANNING www.is-grp.com EAST MEDICINE LAKE PARK MASTER PLAN Plymouth, MN Project # 19802 February 3, 2017 f i . e PIP. • - � j Tom'- . AF Tq , 4 " , F _ y � , a .ti R - - taw , • , f h I u ok F r- r „ $ f I �r J I � _ y, J _ D G' Q t3 I. r r� " r ' 4 ' eeerreee 4 L ; s _ .qq r P r v. -. ,, '� �-.-_- •tea-.a,t' r.... '_` � � _ " T _ _ .. _ r- - .L:$'_ ecce—ems:" 6 e� r EM Aa. J a- _ Ac r ri 4 , dt. I Y 99 a . .r e ! — 3 Now .r • , � '' - I - - ,. ,1 woe+ � - fir,k _ F" 9 , • I 1 'fir-wk's pp Affift MEW �s'I S -$rii; 'ti•Ff5 . r - .. I -. } •, Y -•_ - .. ,x .. � �t.�Y4 Alk _ h ,• .�?'K � �?� ; '�, P - A• .r e Y r - �� Y _ - _ II I � �- Vit.. h -.e._ '• �.. - ..- - JI! tl...i. 71 P#64i4 SIF■ a ;&Jw J tft ��'' —_ .�e•. ': '16 .. —,.. _. :iii fiH Nil ,.. , w, _ - �-�S, .—.�—a—+rG� ;' -- w -,. .. _ 4 Zii� ■ a _ _ I ,e l` f a - - " a ,r - - ' .b7 ■ 1'1 17 M RN.IN I !MRiwi LEGEND GATEWAY ENTRANCE ..• Columnar feature with park banners and integral gate • Enhanced landscaping PEDESTRIAN WELCOME / PARK RULES SIGN • 4' x 8' 2 -sided sign ek RESTROOM ENCLOSURE • Open-air structure with walls matching style of outdoor shower area Sk PEDESTRIAN RAMP + LAKE ACCESS • Direct 4 -season connection to lake, 6'' thick concrete paving CANOE / KAYAK STORAGE • 3 canoe, 4 kayak racks • Compacted crushed granite surfacing • Concrete walkway to dock Medicine Lake DOCK / PIER _ OHW- 889.1' ,� • Provided and installed by City Highest Recorded: 890.68' (7115// 95 I)+'� Lowest Recorded: 885.6' 2/I 5/I 977 r� �� �� � SHORELINE STABILIZATION OLS...( ) • Vegetation � �' � etation and natural ri rap g P FA PROPOSED SITE IMPROVEMENTS FEET 0 20 40 60 N SCALE: 1 ''=20'-0" ELEVATED PICNIC + MULTI -USE AREA • Flexible use space • Crushed granite surfacing ' BIKE RACKS (TYP) • 15 provided throughout park, 30 bicycle capacity BENCH SEATING (TYP) • City standard, 8' long LIGHT BOLLARDS (TYP) • Low-level pathway lighting Up CENTRAL PLAZA • Flexible use space for outdoor learning, programs, events, weddings, picnicking, beach lounging, etc. • Tensile fabric shade structure LOUNGE CHAIR SEATING • Surface mounted commercial grade lounge chairs FITNESS AREA • Flexible open space for programs or outdoor fitness equipment • Poured -in-place safety surfacing ORNAMENTAL FENCING • 36'' high fencing • Separates active use area from trail traffic PLAY AREA • 5,150 SF Area for 5-12 age group with wood fiber surfacing • 1,000 SF Area for 2-5 age group with x -grass surfacing • Parental viewing seating space adjacent DESIGNATED MOCKING SPACE • Permanent poles + hammocks available for public use 40, PICNIC SHELTER BUILDING PLAZA • Flexible use space • Outdoor fire pit with Adirondack chair seating • Crushed granite surfacing AI ENHANCED LANDSCAPING Note: 45th Parallel to be identified within park ARCHITECTURE + ENGINEERING + ENVIRONMENTAL + PLANNING www.is-grp.com EAST MEDICINE LAKE PARK MASTER PLAN Plymouth, MN Project # 19802 February 3, 2017 WEST ELEVATION EAST ELEVATION NORTH ELEVATION SOUTH ELEVATION PROPOSED BUILDING IMPROVEMENTS 0 LEGEND PICNIC SHELTER BENCH • Seating Capacity: Approx. 90-1 10 r Cantilevered off building • 8 standard picnic tables • 3 ADA picnic tables DRINKING FOUNTAINS ,r KITCHEN ARBOR • 25 linear feet counter Gutter extends West to create water feature • ADA accessible sink • 8'-0'' coiling counter door CAST -IN-PLACE CONCRETE • Access controlled door • Board formed texture STORAGE METAL PANEL • Mechanical and Electrical Equipment serving the Kitchen • Mop Sink WOOD OR COMPOSITE LUMBER SIDING VESTI BU LE EXPOSED STRUCTURE • Access controlled door at main building entrance �■ Tube Steel Columns RESTROOM Glulam Beams � •ADA toilet stall with baby changing station • ADA lavatorywith mirror and soap dispenser ••• TONGUE AND GROOVE WOOD CEILING P P • Electric hand dryer HOLLOW METAL DOOR • No lock on access door ■� MECHANICAL r, CLERESTORY WINDOW • Water heater serving restrooms • Daylighting and security SHOWERS STANDING SEAM METAL ROOF ADA accessible 40'- 6" 0 28--8013 1 _4' 81-81, _ _ 26' 0" VESTIBULE SHOWERS WOMEN 46 SF , MEN 61 SF 100 SF 100 SF r e MECH 46 SF Etc) WH 8'-0" 11'-41 mss IT -4" 8'-0" 0 FLOOR PLAN ARCHITECTURE + ENGINEERING + ENVIRONMENTAL + PLANNING www.is-grp.com EAST MEDICINE LAKE PARK MASTER PLAN Plymouth, MN Project # 19802 February 3, 2017 ROOF PLAN FEET 0 8 16 24 SCALE: 1/8''= 1 '-0'' 0 awl WN r s II 4L 3 3 # e mo- �I t I ml MEMO kOPOSFD EXTERIOR RFNDFF L m � 1 m I � awr - I y I m K Mi%ll m 911VI 12 DI [a I ILI I = WTA 16rr4jq, MULAII DN FEE Q,171 FAi%*t 12 DhDkm:l W�m UI • PROPOSED EXTERIOR P - —VII—Ir --- 7)ERir W a r , LJ k D PffAPAFMLMA VA: f f AW !MUWi - It .066 Sarah Josephs From: gregory Plec <urbmw330@yahoo.com> Sent: Tuesday, January 31, 2017 10:15 AM To: Webmail - Recreation Subject: Suggestions for East Medicine Lake Park Redevelopment Dear City of Plymouth Recreation Department, Over the weekend, my wife and I received your letter solicitation regarding suggestions for the redevelopment of the East Medicine Lake Park site. I am the President of the Village of Basset Creek Homeowners' Association and my wife and I spend a lot of time down at this park, so we appreciate the opportunity to provide some feedback. Here goes: - Planting of a hedge -row of 10 to 12 foot high shrubs at the perimeter of the parking lot to block the views of the businesses and warehouses from the lake itself; additionally, this will act as an additional sound barrier from the traffic noise from Hwy. 169 - Re -open the bathrooms in the warming house at the center of the park and get rid of the port -a -potties; if this will not be done, then, get rid of the warming house structure totally - Add more beach on a diagonal to the south end so that it will go almost entirely to the drainage culvert, leaving the grass towards the sidewalk/bike path for seating - Cement in some type of picnic table structure(s) to the park area (maybe two or three areas) so that the tables are not movable and cannot be thrown into the lake as has been done before - Frame out a shelter structure to hide any trash containers to keep the area aesthetically pleasing - Leave the trees along the south side of the lake, but continue to keep the undergrowth cut back (as you did this past year) so as to keep the view of the lake open - Add more benches for seating and bike racks next to each bench (like the bench at the middle of the south end of the lake) Hopefully, this is helpful. Thanks for the ability to provide some feedback. Best regards, Greg & Tori Plec 612.840.5594 http://www.Iinkedin.com/in/gregplec rp)City of Plymouth Adding Quality to Life REGULAR To: PRAC MEETING Prepared by: February 9, 2017 Reviewed by: Item: Agenda �� Number: Parks and Recreation Advisory Commission Barb Northway, Deputy Director of Parks and Recreation Diane Evans, Director of Parks and Recreation Approve Master Plan for the development of Crooked Creek Neighborhood Park 1. ACTION REQUESTED: Staff is recommending the Parks and Recreation Advisory Commission approve the master plan for Crooked Creek Neighborhood Park located at 4255 Walnut Lane North. 2. BACKGROUND: Crooked Creek Park is on the west side of the City; located south of State Highway 55, north of Medina Road and east of Brockton Lane. 1 Staff worked with Loucks Architects to develop a master plan for Crooked Creek Park. The neighborhood park is designed to have a berm and vegetation on the north side of the park where neighbor's homes are abutting the park. Park amenities include a shelter, 2-5 year old and 5-12 year old play structures in a nature inspired theme, multi -use hardscape court, shelter, open green space, bridge, trails and parking. On January 26, 2017, the Parks and Recreation Advisory Commission (PRAC) conducted an open house to solicit input from area residents. The open house was held at City Hall from 6:30-8:00 p.m. At the meeting, 20 residents (adults and youth) had the opportunity to review the park design and to vote on shelter design, hardscape court accessories and playground components. The selected shelter was a square design, the hardscape court chosen was a half -court basketball configuration and the playground component selected was an overhead climber with slide. Staff has attached the updated master plan, selected pictures of playground components, shelter rendering and comments from the meeting. 3. BUDGET IMPACT: Development of this park is scheduled in the Capital Improvement Program for 2017 (PR130001.171) in the amount of $450,000, utilizing Park Dedication Funds. A preliminary budget from the consultant indicates a development cost of $450,000, including a 10% contingency. 4. ATTACHMENTS: Crooked Creek Open House Invite Crooked Creek Park Master Plan Renderings Playground Structure Pictures and Renderings Shelter Rendering Public Comment Crooked Creek Park Open House We are pleased to announce that planning for a new neighborhood perk in your area has begun! The 5.54 acre parcel at 4255 Walnut Grove Lane is scheduled tnbedeveloped this summer. You are invited to an open house to review plans and concepts for this park-Yourthoughts & ideas are extremely important to the future development ofthis park. The park project will go before the Perk & Recreation Advisory Commission for review et their meeting Thursday, February 9 a 7:00 pm at Plymouth City Hall. Crooked Creek Park Master Plan Renderings O Creek Q Park Sign Q Parallel Parking O Hardcourt with Baekethall or Skala/Bike Equipment © Open Lawn O Berm O Trail Q New Trees O Restroom IL Shelter Q Mulch Playground Surfacing iE Poured -in-place Playground Sudadng �+ Sand Playground qTerraced Stone Wall Feature with Slides I' T Upper 58ating Area I 5 Ped.-iae Bridge 5i Significant Existing Trees % S Bench �^� iE Incarpora�ywale for Drainage .K,,, ()north PARK PLAN PARK I � CROOKED CREEK PARK PLAN PARK PLAN ENLARGEMENT I C. LoUCKS CROOKED CREEK PARK OPEN HOU 5 E Js,��ery, aoo Cttyal Plymouth, Mtneesata m ID Creak - - _ _, O Park Sign Q Pare119l Parking _ O Hardoourt with Basketball or Ske./Biks Equipment 8 Open Lawn - - - - - _ D Berm O Trail p New Trees Q Restroom Shekar Q) Multi Surface Playground . Pedestrian Bridge Ovedaok ---�--- -`--' Q (E' Secondary Trails - G, Significant Existing T _ �. II :. LOUCKS north CROOKED CREEK PARK OPEN HOUSE da oaary zov City al Plymouth, Mt.oeuta ,m -4 Now— VU f r Crooked Creek Park Shelter Rendering Public Comment Barb Northwa From: Dan Iliff <dhiliff@gmaiLcom> Sent: Thursday, January 12, 2017 5.08 PM To: webmail - Recreation Subject: Crooked Creek I won't pretend I'm happy about this park. Our builder, KHov, intentionally left this out of our information when we purchased our house (and we have heard from neighbors is was never mentioned or shared with them as well) or we would never have bought the home in this location. The map you sent in our invite to the open house offers very little value in understanding the layout of the park and where all the projected paths and play equipment will be. We already know this will drop our property value the minute construction starts so it would be helpful to get a better understanding of just how intrusive and how big an eye sore this will be to our home. Please provide a more detailed layout showing your conceptual plans and where the existing neighborhood homes are based on the picture you sent in you invitation. Regards, Dan and Bridget Iliff January 26, 2017 Open House Comments PUBLIC COMMENT STAFF RESPONSE TO RESIDENTS Fabulous! I love it! Looks great, thank you! We live next to where park is going in. Builder hid Staff consulted with Loucks and made adjustments this from us. We would never bought this house. on the berm as well as the basketball court size We hate the idea of this park in backyard. Please and location. Comments were forwarded to be aware of the berm drainage. Community Development Department for follow Absolutely oppose this park! Please be aware of up regarding the builder. the berm drainage. Love the nature structure. We are excited! I111011111 111111 1..,. FREE ADMISSION March 5,14 p.m. Plymouth Creek Center, 14800 34th Ave rib Hosted by City of Plymouth and Abbott Northwestern-WestHealth URGENT CARE 111►:-�� i Info Sessions Give-Aways & Prizes Health Screenings Vendor Booths