HomeMy WebLinkAboutCity Council Packet 01-24-2017 Special
Special Council and EDA Meetings 1 of 1 January 24, 2017
CITY OF PLYMOUTH
AGENDA
SPECIAL COUNCIL MEETING
JANUARY 24, 2017, 5:30 p.m.
MEDICINE LAKE CONFERENCE ROOM
1. CALL TO ORDER
2. TOPICS
A. Ponderosa Ponds project
B. Discuss memberships to various agencies and organizations
3. ADJOURN
CITY OF PLYMOUTH
AGENDA
SPECIAL EDA MEETING
JANUARY 24, 2017, immediately following Study Session
MEDICINE LAKE CONFERENCE ROOM
1. CALL TO ORDER
2. TOPICS
A. Resolution recommending the City Council adopt a modification to the
development program for Development District No. 7 and establish Tax
Increment Financing District 7-9 therein and adopt a Tax Increment
Financing Plan Therefor.
3. ADJOURN
SPECIAL
COUNCIL MEETING
January 24, 2017
Agenda
Number: 2A
To: Dave Callister, City Manager
Prepared by: Doran Cote, Director of Public Works
Reviewed by:
Item: Consider Assessment Abatement for the Ponderosa Street
Reconstruction Project (16008)
1. ACTION REQUESTED:
Provide direction to staff regarding assessment abatement for the Ponderosa Street
Reconstruction Project (16008).
2. BACKGROUND:
The Ponderosa Street Reconstruction Project included Garland Lane north of 25th Avenue,
Fountain Lane north of 25th Avenue, 27th Avenue west of Fountain Lane, and 60 feet of
Everest Lane east of Fountain Lane. Improvements in this neighborhood included
reconstruction of the streets to facilitate replacement of the water main. The existing 6”
cast iron pipe (CIP) water main was replaced with 6” polyvinyl chloride (PVC). Water main
valves and hydrants were replaced as well as water services from the water main to and
including the curb stop. Other improvements included adding additional storm sewer to
provide increased drainage capacity to the minimal amount of existing storm sewer in the
neighborhood. Sanitary sewer manholes were also be sealed to limit the amount of storm
water that seeps through the rings. Additionally, two rain gardens were included with the
project to improve storm water quality.
As discussed at the City Council Study Session on January 12, 2016 and was documented in
the feasibility report, this project was unlike other typical reconstruction projects. The
existing street condition in the neighborhood met the criteria for a mill and overlay, but a
reconstruction was recommended due to the condition of the water main and the
signification excavation required to replace it. Due to the unique nature of this project the
Council considered other options as alternatives to the recommended reconstruction
project and the associated assessments. The scope of the project could be reduced and the
assessments could be lowered at the public hearing, but not increased without starting the
project approval process over.
The City Council held an Assessment Hearing for this project on April 26, 2016. The City’s
current Assessment Policy states that benefitting property owners would be assessed 40%
of the total project cost for this proposed reconstruction project. In accordance with the
City’s Assessment Policy and the declared costs to be assessed, the proposed amount
recommended to be assessed per benefitting property was $7,869.33 based on the lowest
responsible bid received.
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Three alternatives that the Council considered were to assess the improvements in
accordance with the assessment policy which resulted in an assessment rate of $7,869.33,
assess the improvements excluding any costs associated with the watermain replacement
(removals, excavation, and restoration on one-half of the street) at the standard 40%
assessment rate which resulted an assessment of $4,324.63, and lastly was to assess for an
edge mill and overlay at $1,000.00. The City Council chose the second alternative and
reduced the proposed assessment from $7,869.33 to $4,324.63.
During construction, the contractor experienced a series of delays for which the affected
property owners have requested financial relief. The contractor started construction later
than anticipated, experienced a number of weather related delays, encountered
unanticipated subsurface conditions and deeper than normal watermain and private utilities
buried directly beneath the pavement, all of which contributed to the delays. They also had
poor performance from one of their watermain replacement crews.
At the conclusion of the project, staff negotiated 16 days of liquidated damages for the
contractor. At $3,000 per day, the liquidated damages reduces the contract amount by
$48,000, however, there were cost increases on the project, nearly all of which were for items
that would not normally have been assessed anyway. If the City Council wishes to pass on
any “savings” to the 48 affected property owners, staff suggests a rebate for them rather than
reducing the already certified assessments.
3. BUDGET IMPACT:
4. ATTACHMENTS:
Project Location Map
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SPECIAL
COUNCIL MEETING
January 24, 2017
Agenda
Number: 2B
To: Dave Callister, City Manager
Prepared by: Luke Fischer, Administrative Services Director
Reviewed by:
Item: Review City Council Memberships
During its discussion about legislative priorities for 2017, the City Council requested background information about
the memberships it holds for advocacy purposes. The list below is intended to identify memberships held by the
organization – though staff may be involved in others that are not included.
League of Minnesota Cities 2017 Dues: $34,000
The League of Minnesota Cities was founded in 1913 and became an independent organization in 1974. The League
is governed by a board of directors, comprised of elected and appointed officials from across the state. The League
provides resources to cities on topics ranging from budgets to zoning and land use, serves as an advocacy resource
at the legislature, and provides property/casualty insurance through the Insurance Trust.
Each year, the League conducts an open process to develop its legislative priorities. In recent history, City staff have
participated in these committee meetings – and have had success raising support for issues important to the
services the City of Plymouth provides. These priorities have covered topics regarding elections, service delivery,
improving fiscal futures, and others. To a large extent, the League’s legislative priorities address technical law
corrections that could help the City operate more efficiently and provide better services. That said, the League is a
large organization that represents the interests of nearly every city in the state and there are some policies that
contrast with Plymouth’s stated positions.
https://www.lmc.org/media/document/1/2017citypolicies.pdf?inline=true
Municipal Legislative Commission 2017 Dues: $10,500
The Municipal Legislative Commission (MLC) is an association of 18 suburban communities that are similarly
situated – in demographics, tax base, service level, and other characteristics. Generally, its membership believes its
interests are not adequately represented and the group has become a forum for mayors and city managers to
promote best practices, enhance accountability, and find solutions that can help better member communities.
Each year, MLC develops legislative policies that are member driven. In recent history, the mayor and staff have
engaged in policy meetings that have encouraged the group to more actively advocate for sound fiscal policy –
which has been well received and included in MLC’s legislative platform. Generally, the City Council has viewed MLC
policies favorably and supports its legislative platform. There have been few areas of difference in recent history (if
any).
http://mlcmn.org/wp-content/uploads/2014/10/2017-MLC-Legislative-Program.pdf
Metro Cities 2017 Dues: $14,224
Metro Cities is an advocacy group of cities generally located in the seven county metropolitan area. The group has a
long history of serving as a counterpoint and municipal representative to the Metropolitan Council and has a
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presence at the legislature on behalf of member communities each year. Its board is made up of elected and
appointed officials from member cities – which provides general direction to the organization.
Every year, Metro Cities holds a policy development process that is comprised of four subcommittees. These
committees shape the legislative priorities for the upcoming year. City staff has served on these committees in the
past and has advocated for some evolution in the group’s stance around fiscal policies and its general relationship
with the Metropolitan Council. Many suggestions by staff have been met with resistance from other members of
the organization. To a large extent, Metro Cities’ policies align with Plymouth’s interests. That said, there are major
points of divergence around fiscal policy and Metro Cities’ relationship with the Met Council that should be closely
monitored in the future.
https://www.lmc.org/media/document/1/2017citypolicies.pdf?inline=true
Suburban Transit Association 2017 Dues: $6,000*
The Suburban Transit Association (STA) is a collection of suburban transit providers (formerly known as opt-out
providers). The STA serves as a resource to all suburban transit providers and proactively advocates for each at the
legislature and with the Metropolitan Council.
The STA develops its legislative priorities each year through a collaborative process by its members. These priorities
have enabled suburban transit providers to collectively articulate their interests.
*STA dues are paid through Transit Funds
Twin West Chamber of Commerce 2017 Dues: $592
Twin West Chamber of Commerce represents a number of communities in the west metro, including Plymouth. The
group reports over 700 member businesses and advocates on behalf of its business climate. Twin West hosts
legislative breakfasts – serving as a conduit between the business community and elected leaders at the state level.
It also holds a number of other common interest meetings for stakeholders to confer.
Twin West’s legislative priorities are developed through its Government Affairs Committee. To date, the City has
not been involved in the Chamber’s legislative priorities because, in part, the purpose of the Chamber is to
influence policy at all levels – including the City.
https://www.twinwest.com/business-agenda
Suburban Rate Authority 2017 Dues: $6,375
The Suburban Rate Authority (SRA) is a joint powers organization of 32 metropolitan communities totaling over one
million in population which intervenes in electric, gas and telecommunications matters before the Public Utilities
Commission. The SRA also provides legal guidance to member communities on matters regarding privately owned
utilities such as relocation, billing and reliability. The SRA is also active in monitoring and providing testimony on
proposed legislation and federal regulation relative to utilities. The SRA meets quarterly.
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SPECIAL
EDA MEETING
January 24, 2017
Agenda
Number: 2A
To: Dave Callister, City Manager
Prepared by: Danette Parr, Economic Development Manager
Item: Agora -TIF Plan and Development District
1. ACTION REQUESTED:
Consider a resolution recommending the City Council adopt a modification to the development
program for Development District No. 7 and establish Tax Increment Financing District 7-9 therein and
adopt a Tax Increment Financing Plan for the Agora development.
2. BACKGROUND:
The Council will be considering this item at the regular January 24, 2017 Council meeting. Knowing that
the EDA is made up of the same individuals as the City Council, it is largely procedural. However, it’s
legally required that the item come before the EDA in advance of the Councils consideration. For that
reason, staff is requesting the EDA recommend the City Council adopt a modification to the
development program for Development District No. 7 and establish Tax Increment Financing District 7-9
therein and adopt a Tax Increment Financing Plan for the Agora development.
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TIF District 7-9
Proposed TIF District 7-9
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Miles
THIS REPRESENTS A COMPILATION OF INFORMATION AND DATA
FROM CITY, COUNTY, STATE AND OTHER SOURCES THAT HAS
NOT BEEN FIELD VERIFIED. INFORMATION SHOULD BE FIELD
VERIFIED AND COMPARED WITH ORINGIAL SOURCE DOCUMENTS.
LEGEND
TIF District 7-9
Development District No. 7
City Boundary
Lakes
Major Roads
Roads
Railroads
City of
Plymouth, Minnesota
Plymouth GIS
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PLYMOUTH ECONOMIC DEVELOPMENT AUTHORITY
CITY OF PLYMOUTH
HENNEPIN COUNTY
STATE OF MINNESOTA
RESOLUTION NO. _____________
RESOLUTION RECOMMENDING THE CITY COUNCIL ADOPT A
MODIFICATION TO THE DEVELOPMENT PROGRAM FOR DEVELOPMENT
DISTRICT NO. 7 AND ESTABLISH TAX INCREMENT FINANCING DISTRICT
NO. 7-9 THEREIN AND ADOPT A TAX INCREMENT FINANCING PLAN
THEREFOR.
WHEREAS, there is a proposal to modify the Development Program for Development District No. 7
(the “Development Program Modification”), establish Tax Increment Financing District No. 7-9 therein, and
adopt the Tax Increment Financing Plan (the "TIF Plan") therefor (the Development Program Modification and
the TIF Plan are referred to collectively herein as the "Modification and Plan"), all pursuant to and in
conformity with applicable law, including Minnesota Statutes, Sections 469.124 to 469.133, and Sections
469.174 to 469.1794, inclusive, as amended (the "Act"); and
WHEREAS, the City of Plymouth (the "City") has investigated the facts relating to the Modification
and Plan and has caused the Modification and Plan to be prepared; and
WHEREAS, the City has performed all actions required by law to be performed prior to the adoption
of the Modification and Plan, and has scheduled a public hearing on the Modification and Plan upon published
notice as required by law.
NOW, THEREFORE, BE IT RESOLVED by the Plymouth Economic Development Authority (the “EDA”) as
follows:
1. The EDA hereby finds that the Modification and Plan conform in all respects to the
requirements of the Act; will discourage commerce, industry, or manufacturing from moving their operations
to another state or municipality; and will increase employment in the state, and preserve and enhance the tax
base of the state.
2. The EDA further finds that the Modification and Plan will afford maximum opportunity,
consistent with the sound needs of the City as a whole, for the development or redevelopment of Development
District No. 7 by private enterprise in that the intent is to provide only that public assistance necessary to make
the private developments financially feasible.
3. The EDA hereby approves the Modification and Plan, as presented to the EDA on this date,
and recommends that they be established and adopted by the City Council.
Approved by the Plymouth Economic Development Authority this 24th day of January, 2017.
_______________________________
Chair
ATTEST:
__________________________
Secretary
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