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Housing & Redevelopment Authority Packet 01-26-2017
MEETING AGENDA PLYMOUTH HOUSING AND REDEVELOPMENT AUTHORITY THURSDAY, JANUARY 26, 2017 - 7:00 p.m. WHERE: Medicine Lake Room City of Plymouth 3400 Plymouth Boulevard Plymouth, MN 55447 CONSENT AGENDA All items listed on the Consent Agenda are considered to be routine by the Housing and Redevelopment Authority and will be enacted by one motion. There will be no separate discussion of these items unless a Commissioner, citizen or petitioner so requests, in which event the item will be removed from the consent agenda and considered in normal sequence on the agenda. 1. CALL TO ORDER - 7:00 P.M. 2. CONSENT AGENDA A. Approve HRA Meeting Minutes for November 17, 2016. B. Plymouth Towne Square. Accept Monthly Housing Reports. C. Vicksburg Crossing. Accept Monthly Housing/Marketing Reports. D. Plymouth Towne Square. Approve and authorize execution of window and siding contract. 3. NEW BUSINESS A. Sand Companies. Present sketch plan of potential workforce housing project. (Information presented at meeting.) 4. ADJOURNMENT DRAFT MINUTES PLYMOUTH HOUSING AND REDEVELOPMENT AUTHORITY �' ' November 17, 2016 PRESENT: Acting Chair Michelle Soderberg, Commissioners Kira Vanderlan and Marry McCarthy ABSENT: Chairman Jeff Kulaszewicz and Commissioner Katie Black STAFF PRESENT: HRA Manager Jim Barnes, HRA Executive Director Steve Juetten, and Office Support Representative Tina Beckfeld OTHERS: Grace Management Representative Jody Boedigheimer 1. CALL TO ORDER Acting Chair Soderberg called the Plymouth Housing and Redevelopment Authority meeting to order at 7:00 p.m. 2. CONSENT AGENDA A. Approve HRA Meeting Minutes for September 22, 2016. B. Plymouth Towne Square. Accept Monthly Housing Report. C. Vicksburg Crossing. Accept Monthly Housing Report. MOTION by Commissioner Vanderlan, seconded by Acting Chair Soderberg, to approve the consent agenda. Vote. 3 Ayes. MOTION passed unanimously. 3. NEW BUSINESS A. Presentation from Homes Within Reach. Janet Lindbo, representing West Hennepin Affordable Housing Land Trust, Homes Within Reach, made a presentation to introduce the program to the board. Homes Within Reach is a community-based organization that creates and preserves affordable homeownership opportunities for working households in suburban Hennepin County. Homes Within Reach have helped homeowners by acquiring, remodeling and selling properties through proven Community Land Trust practices (CLT) that allow qualified clients to purchase the home and lease the land at a nominal fee, and reduces the mortgage, down payment and closing costs. A CLT establishes initial affordability by removing the market value of the land from the mortgage equation. HRA Manager Barnes stated he would bring this opportunity back to the board in January 2017 to determine the board's interest. Draft Minutes Plymouth Housing and Redevelopment Authority November 17, 2016 Page 2 B. Plymouth Towne Square. Consider window and siding bid. HRA Manager Barnes gave an overview of the staff report. HRA Manager Barnes relayed absent Chairman Kulaszewicz's comments saying he is in favor of doing the entire project. Acting Chair Soderberg asked about the large discrepancies in the bids. Nick Hall, representing Inspec, stated that some may have not understood the bid and included items more than once. HRA Manager Barnes noted that the companies with higher bids may not need the job because they already have projects scheduled for the spring. Commissioner McCarthy asked if the wording in the request for bids was unclear. Mr. Hall answered no. Acting Chair Soderberg stated the window and siding project would use a large portion of the reserve fund. HRA Manager Barnes stated the board plans for this type of expensive maintenance project and uses the designated reserve funds. Commissioner McCarthy asked about funding any additional unknown repairs that may be required. He suggested that the board approve 5% of the total budget for HRA Executive Director Juetten to use at his discretion to approve additional costs. Acting Chair Soderberg asked Mr. Hall if all the bids had to use the same window type. Mr. Hall answered the request for bids was very specific. HRA Manager Barnes said another window type could be substituted if it met the performance standards set forth. He stated the project will start in February 2017. MOTION by Commissioner McCarthy, seconded by Acting Chair Soderberg, to approve the bid including alternates number 1, 2, and 3 from Erickson Builders & Company, Inc., including a five percent (5%) contingency for HRA Executive Director Juetten to use at his discretion to approve additional costs, subject to the determination the contractor meets the HRA's Reasonable Contractor requirements. Vote. 3 Ayes. MOTION passed unanimously. C. Plymouth Towne Square. Review and approve 2017 Budget, Housing Program Manager Barnes gave an overview of the staff report. Draft Minutes Plymouth Housing and Redevelopment Authority November 17, 2016 Page 3 Housing Program Manager Barnes revised the capital expenditure for the Plymouth Towne Square window and siding project to $708,452 to accurately reflect the accepted bid price and the additional five percent contingency to cover unforeseen costs. MOTION by Acting Chair Soderberg, seconded by Commissioner Vanderlan, to adopt the attached revised resolution approving the Plymouth Towne Square Operating Budget. Vote. 3 Ayes. MOTION passed unanimously. D. Vicksburg Crossing. Review and approve 2017 Budget. Housing Program Manager Barnes gave an overview of the staff report. Acting Chair Soderberg asked if the exercise room was going to be moved to the library. Housing Program Manager Barnes answered no. Many residents use and enjoy the library room. Improvements to the exercise room will include additional windows and new equipment. Commissioner Marry McCarthy talked about the increasing number of seniors that will need affordable housing in the near future and asked what type of housing product would meet their needs. Grace Management Representative Boedigheimer stated transitional care multi -family housing is a good option — reducing isolation, providing improved nutrition, hydration, and socialization. MOTION by Commissioner Vanderlan, seconded by Acting Chair Soderberg, to adopt the attached resolution approving the 2017 Vicksburg Village Crossing Operating Budget. Vote. 3 Ayes. MOTION passed unanimously. 4. ADJOURNMENT MOTION by Acting Chair Soderberg, seconded by Commissioner Marty McCarthy, to adjourn the meeting at 8:05p.m. Vote. 3 Ayes. Motion approved unanimously. 11 PLYMOUTH TOWNE SQUARE MEMORANDUM To: Jim Barnes From: Jeff Lelivelt Date: December 12, 2016 RE: Plymouth Towne Square Monthly Report for November 2016 December Calendar is attached Qi, b. Rentals: As of October 30 we have 96 occupied apartments with 3 vacant apartments. We have no deposits at this time, giving us a total of 3 apartments available to rent. Apartment Type Occupied Vacant Deposits Est'd Move in 1 Bedroom 62 0 0 2 Bedroom 1 -Bath 16 2 2 Bedroom 2 -Bath 18 1 Totals 96 3 Move-Ins/Move-Outs: We had one resident move in during the month of November. Marketing The wait lists remain open with 30 names on the 1 -Bedroom list and 27 names on the 2 -Bedroom list. We have many inquiry calls each day. Applications are sent to those who want them until the wait lists are closed. 15500 37th Avenue North • Plymouth, MN 55446-3250 Phone: (763) 550-9525 • Fax: (763) 551-0144 Owned by Plymouth Housing and Redevelopment Authority Resident Services In November we had a Thanksgiving Celebration with 53 residents attending. Our monthly birthday party and resident meeting was on Thursday, November 17th. 43 residents attended. Meeting notes are attached. Building Issues We had 4 visits from the elevator repair people. It turned out to be an issue with a fire sensor that was never repaired during the last service of the fire detecting system. Balance Sheet PLYMOUTHE SQUARE As Of November 30, 201116 TOTAL ASSETS Ending Balance Total ASSETS CURRENT LIABILITIES CURRENT ASSETS 18,554 ACCRUED PAYROLL PETTY CASH -US BANK 500 2,057 US BANK OPER ACCT 321,673 ACCRUED REAL ESTATE TAXES US BANK SEC DEP ACCT 61,923 270,000 INVESTMENTS - WORKING CAPITAL FUND 1,007,166 TOTAL CURRENT LIABILITIES INVESTMENTS - NEW DEBT SERVICE (299,012) ACCOUNTS REC-TENANTS 1,118 BONDS PAYABLE - SERIES 2011A LT DUE FROM CITY OF PLYMOUTH 73,333 54,763 INTEREST RECEIVABLE 3,122 PREPAID PROPERTY INSURANCE 16,294 PREPAID WORKERS COMP INSUR 82 PREPAID OTHER 4,318 TOTAL CURRENT ASSETS 1,190,519 FIXED ASSETS LAND 459,247 SITE IMPROVEMENTS 174,696 BUILDING 5,767,619 BUILDING IMPROVEMENTS 286,292 FURN, FIXT & EQUIP -GENERAL 395,283 FURNITURE & FIXTURES - HOUSEKEEPING 8,696 COMPUTERS/OFFICE EQUIPMENT 13,060 ACCUMULATED DEPRECIATION (3,907,261) TOTAL FIXED ASSETS 3,197,631 NON-CURRENT ASSETS TOTAL ASSETS 4,388,150 LIABILITIES CURRENT LIABILITIES ACCOUNTS PAYABLE -TRADE 18,554 ACCRUED PAYROLL 4,926 ACCRUED COMPENSATED BALANCES 2,057 ACCRUED INTEREST 12,215 ACCRUED REAL ESTATE TAXES 29,168 BONDS PAYABLE -SERIES 2011A ST 270,000 ACCRUED OTHER 819 TOTAL CURRENT LIABILITIES 337,738 LONG-TERM LIABILITIES SECURITY DEPOSITS 59,338 BONDS PAYABLE - SERIES 2011A LT 1,875,000 BOND PREMIUM 54,763 TOTAL LIABILITIES EQUITY RETAINED EARNINGS RSRVD FOR DS RETAINED EARNINGS NET INVESTMENT IN CAPITAL ASSETS TOTAL EQUITY CURRENT YEAR INCOME/(LOSS) TOTAL LIABILITIES & EQUITY (90,171) 1,154,259 904,162 1,989,101 2,326,839 1,968,250 93,061 4,388,150 Profit and Loss Variance PLYMOUTH TOWNE SQUARE Through November 30, 2016 MTD Actual Budget Var. YTD Actual Budget Var. Year Budget INCOME APARTMENT RENTAL REVENUE 51,144 53,786 (2,642) 580,641 591,641 (10,999) 645,426 HRA INDIVIDUAL 12,500 12,500 0 - 137,500 137,500 0 150,000 TIF 6,667 6,667 () 73,333 73,333 0 80,000 GARAGE RENT 2,925 2,835 90 31,185 31,185 0 34,020 GUEST ROOM REVENUE 325 180 145 3,055 1,980 1,075 2,160 LAUNDRY REVENUE 900 830 70 9,476 9,130 346 9,960 APPLICATION FEE REVENUE 35 70 (35) 245 595 (350) 630 TRANSFER FEE REVENUE 0 0 0 1,500 500 1,000 500 INVESTMENT INCOME 1,250 1,250 0 21,711 13,750 7,961 15,000 MISCELLANEOUS REVENUE 51 167 (116) 521 1,837 (1,316) 2,004 TOTAL INCOME 75,797 78,285 (2,488) 859,167 861,451 (2,283) 939,700 EXPENSES ADMINISTRATION MANAGER SALARIESIWAGES 4,121 4,167 46 45,967 45,833 (134) 50,000 PAYROLLTAXES 571 928 357 7,399 10,208 2,809 11,136 HEALTH INSURANCE 1,035 1,287 252 12,424 14,157 1,733 15,444 WORKERS COMP INSURANCE 123 85 (38) 981 935 (46) 1,020 MAINTENANCE SALARIES/WAGES 4,015 3,567 (448) 42,578 39,233 (3,344) 42,800 EMPLOYEECOSTS 80 80 0 920 1,040 120 1,120 SEMINAR/TRAINING 0 0 0 0 200 200 200 CLASSIFIED ADVERTISING 0 0 0 360 0 (360) 0 HANKFEES 65 15 (50) 1,057 165 (892) 180 DUES, SUBS & MEMBERSHIPS 0 0 0 100 100 0 100 LICENSE & PERMITS 40 40 0 1,172 934 (238) 934 MILEAGE REIMBURSEMENT 35 75 40 650 822 172 896 POSTAGEIOVERNIGHT EXPRESS 0 0 0 128 55 (73) 110 PRINTING 0 0 0 849 700 (149) 700 MANAGEMENT FEES 4,550 4,550 0 . 50,050 50,050 0 54,600 PROFESSIONAL FEES 30 70 41 2,290 4,775 2,485 4,810 TELEPHONE EXPENSE 557 600 43 6,077 6,600 523 7,200 EQUIPMENT LEASE/REPAIR 112 68 (44) 1,381 1,148 (232) 1,216 OFFICESUPPLIES 0 100 100 878 1,100 222 1,200 TOTAL ADMIN EXPENSES 15,333 15,631 298 175,259 178,056 2,797 193,666 LIFE ENRICHMENT RESIDENT PROGRAM/ACTIVITIES 58 150 92 2,693 4,000 1,307 5,700 TOTAL LIFE ENRICHMENT EXPENSES 58 150 92 2,693 4,000 1,307 5,700 Profit and Loss Variance PLYMOUTH TOWNE SQUARE Through November 30, 2196 MTD Actual Budget Var, YTD Actual Budget Var, Year Budget MARKETING PROMOTIONAL/PARTIES 0 15 15 0 165 165 180 TOTAL MARKETING EXPENSES 0 15 15 0 165 165 180 HOUSEKEEPING CONTRACT LABOR 1,519 1,480 (39) 16,348 16,280 (68) 17,760 CLEANING SUPPLIES 201 127 (74) 1,399 1,397 (2) 1,524 TOTAL HOUSEKEEPING EXPENSES 1,720 1,607 (113) 17,747 17,677 (70) 19,284 BUILDING & GROUNDS CABLE TV EXPENSE 61 60 (1) 656 660 4 720 UTILITIES - ELECTRICITY 1,860 2,200 340 25,835 27,250 1,415 29,450 UTILITIES - GAS 1,427 2,600 1,173 13,527 21,650 6,123 24,850 UTILITIES-WATER/SEWER 789 660 (129) 8,416 8,420 5 9,080 WATER SOFTENING SERVICE 401 365 (36) 4,948 4,015 (933) 4,380 DOORS, KEYS & WINDOWS 32 500 468 2,723 5,500 2,777 6,000 FIRE SYSTEM SERVICE 578 470 (108) 6,887 5,170 (1,717) 5,640 LAWN SERVICEMNDSCAP/SNOW RMVL 2,312 2,700 388 15,923 20,800 4,877 23,500 PEST CONTROL 0 0 0 434 590 156 750 TRASH REMOVAL 461 420 (41) 5,560 4,620 (940) 5,040 UNIT TURNOVER REPAIRS 10,557 3,455 (7,102) 51,107 38,005 (13,102) 41,460 ELEVATOR -REPAIRS & MAINTENANCE 574 570 (4) 6,144 6,270 126 6,840 REPAIRS & MAINTENANCE 1,166 2,800 1,634 24,041 30,800 6,759 33,600 BUILDING & GROUNDS SUPPLIES 2,284 1,225 (1,059) 17,494 13,475 (4,019) 14,700 HVAC - REPAIRS & MAINTENANCE 236 1,000 764 11,541 11,000 (541) 12,000 MISCELLANEOUS B & G EXPENSES 0 833 833 0 9,166 9,166 10,000 TOTAL BUILDING & GROUNDS 22,738 19,858 (2,880) 195,235 207,391 12,156 228,010 OTHER OPERATING EXPENSES PROPERTY 8, LIABILITY INSURANCE 2,631 2,718 88 28,708 29,231 523 31,949 PAYMENT IN LIEU OF PROPERTY TAX 2,652 2,656 4 29,168 29,211 43 31,867 TOTAL OTHER OPERATING EXPENSES 5,282 5,374 92 57,877 58,442 566 63,816 TOTAL OPERATING EXPENSES 45,132 42,635 (2,497) 448,811 465,731 16,921 510,656 NET OPERATING INCOME / ( LOSS) 30,665 35,650 (4,985) 410,357 395,719 14,637 429,044 DEPREC, INTEREST & OTHER EXPENSE DEPRECIATION EXPENSE 15,500 15,500 0 170,500 170,500 0 186,000 AMORTIZATION EXPENSE 527 527 0 5,793 5,793 0 6,320 RESERVE/REPLACE CAPITAL EXPENSE 0 0 0 73,412 363,650 290,238 363,650 INTERESTEXPENSE 6,107 6,107 0 67,591 67,181 (410) 73,288 TOTAL DEPREC, INTEREST & OTHER 22,134 22,134 0 317,296 607,124 289,828 629,258 NET INCOME / (LOSS) 8,531 13,516 (4,985) 93,061 (211,405) 304,466 (200,214) C m W m [O N N mO` f- ' bO m m O N 1� M N a � 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 m 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 a W a a N o 'm N a w 0 O0 Oft b Nm M N OW M O N m F m 41 O N O O. < M N M N N O M � N N W O p O M CLo ti V < r z a O C N ONi N m O N a n rr nn M N 0 N 0 m M n O. 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If you do not use the auto door opener, use the left door out and right door in. - Reiterated that PTS is a Non -Smoking Campus — no smoking anywhere on the property. Requested clearing storage hallways to facilitate easy passage for residents. Announced Drug Disposal Day for 12/13/16. Hennepin county sheriff will collect old or unused drugs. - Requested that all outside parking lot cars be operational so they can be moved in the event of the need for snow plowing. - Restated the guest policy of PTS: guest may stay 5 days in a row (21 days total per year) or the guest becomes a breach of lease. - Air compressor was removed (stolen) from the workshop. Looking for any information on this situation. Outdoor and Indoor Holiday decorations will be put up after Thanksgiving. We are requesting that no one blocks open an elevator door so that they might conduct personal business or conversations. Repeated violations of this rule will be dealt with harshly. - Residents are responsible for obtaining information regarding PTS. Management will provide information on a timely basis by postings and, when called for, room to room notices. - If you use the last of ANYTHING in common areas (kitchen, exercise room, computer room, PLEASE let me know so that I can take care of situations before they become major problems. - Discussed food coming into PTS, from all sources, but especially from TOCP and the need to inspect for code dates and infested products. PLYMOUTH TOWNE SQUARE MEMORANDUM To: Jim Barnes From: Jeff Lelivelt Date: January 4, 2017 RE: Plymouth Towne Square Monthly Report for December 2016 January Calendar is attached Rentals: As of December 31St we have 96 occupied apartments with 3 vacant apartments. We have no deposits at this time, giving us a total of 3 apartments available to rent. Apartment Type Occupied Vacant Deposits Est'd Move in 1 Bedroom 60 0 0 2 Bedroom 1 -Bath 18 2 2 Bedroom 2 -Bath 18 1 Totals 96 3 Move-Ins/Move-Outs: We had one resident move in during the month of December. Marketing The wait lists remain open with 32 names on the 1 -Bedroom list and 29 names on the 2 -Bedroom list. We have many inquiry calls each day. Applications are sent to those who want thein until the wait lists are closed. 15500 37th Avenue North • Plymouth, MN 55446-3250 Phone: (763) 550-9525 • Fax: (763) 551-0144 Owned by Plymouth Housing and Redevelopment Authority Resident Services In December we had our annual Holiday Party with 80 residents attending. Food was catered in and we had a one man band for entertainment. A children's choir gave a caroling performance in the Atrium on December 201h Our monthly birthday party and resident meeting was on Thursday, December 15th. 3 8 residents attended. Meeting notes are attached. Building Issues We had a few snow events in December but were prepared for them and all went well. Balance Sheet PLYMOUTH TOWNE SQUARE As Of December 3 , 2016 ASSETS CURRENTASSETS PETTY CASH -US BANK US BANK OPER ACCT US BANK SEC DEP ACCT INVESTMENTS - WORKING CAPITAL FUND INVESTMENTS - NEW DEBT SERVICE ACCOUNTS REC-TENANTS DUE FROM CITY OF PLYMOUTH INTEREST RECEIVABLE PREPAID PROPERTY INSURANCE PREPAID OTHER TOTAL CURRENT ASSETS FIXED ASSETS LAND SITE IMPROVEMENTS BUILDING BUILDING IMPROVEMENTS FURN, FIXT & EQUIP -GENERAL FURNITURE & FIXTURES - HOUSEKEEPING COMPUTERS/OFFICE EQUIPMENT ACCUMULATED DEPRECIATION TOTAL FIXED ASSETS NON-CURRENTASSETS TOTAL ASSETS LIABILITIES CURRENT LIABILITIES ACCOUNTS PAYABLE -TRADE PREPAID MONTHLY RENT ACCRUED PAYROLL ACCRUED COMPENSATED BALANCES ACCRUEDINTEREST ACCRUED REAL ESTATE TAXES BONDS PAYABLE -SERIES 2011A ST ACCRUED OTHER TOTAL CURRENT LIABILITIES LONG-TERM LIABILITIES SECURITY DEPOSITS BONDS PAYABLE - SERIES 201 IIA LT BOND PREMIUM TOTAL LIABILITIES EQUITY RETAINED EARNINGS RSRVD FOR DS RETAINED EARNINGS NET INVESTMENT IN CAPITAL ASSETS TOTAL EQUITY CURRENT YEAR INCOME/(LOSS) TOTAL LIABILITIES & EQUITY Ending Balance Total 500 339,275 62,674 1,007,166 (286,512) 158 80,000 4,372 13,664 4,429 1,225,726 459,247 174,696 5,767,619 286,292 395,283 8,696 13,060 (3,922,761) 22,357 613 2,023 2,057 18,322 31,820 270,000 76 59,406 1,875,000 55,289 (90,171) 1,154,259 904,162 3,182,131 4,407,857 347,268 1,989,695 2,336,963 1,968,250 102,645 4,407,857 Profit and Loss Variance PLYMOUTH TOWNE SQUARE Through December 31, 2016 MTD ActLial Budget Var. YTD Actual Budget Var. Year Budget INCOME APARTMENT RENTAL REVENUE 51,144 53,786 (2,642) 631,785 645,426 (13,641) 645,426 HRA INDIVIDUAL 12,600 12,500 0 160,000 150,000 0 160,000 TIF 6,667 6,667 () 80,000 80,000 0 80,000 GARAGE RENT 2,943 2,835 108 34,128 34,020 108 34,020 GUEST ROOM REVENUE 0 180 (180) 3,065 2,160 895 2,160 LAUNDRY REVENUE 746 830 (84) 10,222 9,960 262 9,960 APPLICATION FEE REVENUE 0 35 (35) 245 630 (385) 630 TRANSFER FEE REVENUE 0 0 0 1,500 600 1,000 600 INVESTMENT INCOME 1,250 1,250 0 22,961 15,000 7,961 16,000 MISCELLANEOUS REVENUE 45 167 (122) 666 2,004 (1,438) 2,004 TOTAL INCOME 75,295 76,250 (2,954) 934,463 939,700 (5,237) 939,700 EXPENSES ADMINISTRATION MANAGER SALARIES/WAGES 4,258 4,167 (92) 50,226 50,000 (225) 50,000 PAYROLLTAXES 1,136 928 (208) 8,535 11,136 2,601 11,136 HEALTH INSURANCE 787 1,287 500 13,211 16,444 2,233 15,444 WORKERS COMP INSURANCE 82 85 3 1,063 1,020 (43) 1,020 MAINTENANCE SALARIESANAGES 4,607 3,567 (940) 47,085 42,800 (4,285) 42,800 EMPLOYEECOSTS 120 80 (40) 1,040 1,120 80 1,120 SEMINARITRAINING 0 0 0 0 200 200 200 CLASSIFIED ADVERTISING 0 0 0 360 0 (360) 0 BANK FEES 72 15 (57) 1,129 180 (949) 180 DUES, SUBS & MEMBERSHIPS 0 0 0 100 100 0 100 LICENSE&PERMITS 0 0 0 1,172 934 (238) 934 MILEAGE REIMBURSEMENT 66 74 8 716 596 180 896 POSTAGEIOVERNIGHT EXPRESS 0 55 55 128 110 (18) 110 PRINTING 0 0 0 849 700 (149) 700 MANAGEMENT FEES 4,550 4,550 0 54,600 54,600 0 54,600 PROFESSIONAL FEES 46 35 (11) 2,336 4,810 2,474 4,810 TELEPHONE EXPENSE 557 600 43 6,634 7,200 566 7,200 EQUIPMENT LEASE/REPAIR 50 68 16 1,430 1,216 (214) 1,216 OFFICESUPPLIES 7 100 93 886 1,200 314 1,200 TOTAL ADMIN EXPENSES 16,238 16,610 (628) 191,497 193,666 2,169 193,666 LIFE ENRICHMENT RESIDENT PROGRAWACTIVITIES 1,523 1,700 177 4,216 5,700 1,484 6,700 TOTAL LIFE ENRICHMENT EXPENSES 1,523 1,700 177 4,216 6,700 1,484 6,700 Profit and Loss Variance PLYMOUTH TOWNS SQUARE Through Doco ber 31, 2016 MTD Actual Budget Var. YTD Actual Budget Var. Year Budget MARKETING PROMOTIONALIPARTIES 0 15 15 0 180 180 180 TOTAL MARKETING EXPENSES 0 15 15 0 180 180 180 HOUSEKEEPING - CONTRACT LABOR 1,429 1,480 51 17,777 17,760 (17) 17,760 CLEANING SUPPLIES 202 127 (75) 1,601 1,524 (77) 1,524 TOTAL HOUSEKEEPING EXPENSES 1,631 1,607 (24) 19,378 19,284 (94) 19,284 BUILDING & GROUNDS CABLE TV EXPENSE fit 60 (1) 717 720 3 720 UTILITIES - ELECTRICITY 2,322 2,200 (122) 28,157 29,450 1,293 29,450 UTILITIES - GAS 2,456 3,200 744 15,983 24,850 8,867 24,850 UTILITIES - WATER/SEWER 1,855 660 (1,195) 10,270 9,080 (1,190) 9,080 WATER SOFTENING SERVICE 315 365 50 5,263 4,380 (883) 4,380 DOORS, KEYS & WINDOWS 300 500 200 3,023 6,000 2,977 6,000 FIRE SYSTEM SERVICE 565 470 (95) 7,452 5,040 (1,812) 5,640 LAWN SERVICFAANDSCAP/SNOW RMVL 2,550 2,700 150 18,473 23,500 5,027 23,500 PEST CONTROL 145 160 15 578 750 172 750 TRASH REMOVAL 548 420 (128) 6,108 5,040 (1,068) 5,040 UNIT TURNOVER REPAIRS 5,261 3,455 (1,806) 56,368 41,460 (14,908) 41,460 ELEVATOR -REPAIRS & MAINTENANCE 574 570 (4) 6,718 6,840 122 6,840 REPAIRS&MAINTENANCE 830 2,800 1,970 24,871 33,600 8,729 33,600 BUILDING & GROUNDS SUPPLIES 754 1,225 471 18,248 14,700 (3,548) 14,700 HVAC - REPAIRS & MAINTENANCE 236 1,000 764 11,777 12,000 223 12,000 MISCELLANEOUS B & G EXPENSES 0 834 834 0 10,000 10,000 10,000 TOTAL BUILDING & GROUNDS 16,771 20,619 1,848 214,006 228,010 14,004 228,010 OTHER OPERATING EXPENSES PROPERTY & LIABILITY INSURANCE 2,631 2,718 88 31,339 31,949 610 31,949 PAYMENT IN LIEU OF PROPERTY TAX 2,652 2,656 4 31,820 31,867 47 31,867 TOTAL OTHER OPERATING EXPENSES 5,282 5,374 92 63,159 63,816 657 63,816 TOTAL OPERATING EXPENSES 43,445 44,925 1,460 492,256 510,666 18,400 510,656 NET OPERATING INCOME / ( LOSS) 31,850 33,325 (1,474) 442,207 429,044 13,163 429,044 DEPREC, INTEREST & OTHER EXPENSE DEPRECIATION EXPENSE 15,500 15,500 0 186,000 186,000 0 186,000 AMORTIZATION EXPENSE 527 527 Q 6,320 6,320 Q 6,320 RESERVEIREPLACE CAPITAL EXPENSE 0 0 0 73,412 363,650 290,238 363,650 INTEREST EXPENSE 6,240 6,107 (132) 73,830 73,288 (542) 73,288 TOTAL DEPREC, INTEREST & OTHER 22,266 22,134 (132) 339,562 629,258 289,696 629,258 NET INCOME/(LOSS) 9,584 11,191 (1,607) 102,645 (200,214) 302,659 (200,214) W r O O O N N N It N a N YMI N 0 0 0 Of O n aN S.MN V-w a N 111 a O OeW- o L � W N W a � a a W uOi b Oaf O O O N w N N h m unOi o^ O o o N N o n N n N r O O 'y m a m 0 w n a W W O a O r W ONE O w W O+ - a o o n 'm m a o z Lu r z O n a YS LU IL O w w w w Q w w of w x F F- 'O (O 0 M aap O Ino N tton w w O Na 0 O c n V n Il wn �- C a _ ��-- xx� w Q K w Z w w W Q z 1� a N r tD N N t�& j w z w >>w o w w w W W W W w Uzgw iw wwwu� Z¢ w Z W LL w w Q S K O O 'm m a aai w n Z R' U w F��i°wz0 w W M w O N M m w m n m o N V O uOi N ONNI N w M w O eC- O O e- ri n V r 'm m a � 9A w 2 C7 a U y W 2 Z w> I~i_1 0 O w O m LL w w Q Z 0 w a a Iwj Q `� Z p Q a In O n o n w m o o W h YOI Iwo r w w M W w w o 0 0 0� o o N o h aap � O N m N � N M w h a 5 O N m (Vn m 10 O m m YOf w O a 0 w N w m ,O N O p m t° h N 10 N � n a � Lu a w w v O � m W a C W � Nf N wW„ r N a O p' o m OO w r IO N a n Q OON L-, O G O O N w w N Nw O O O ID O N N w v v N N Iii Iv ai •- W a •- v v .w - o w a `a n a Ip Q NI�� O n o O O N V N b ww M awp A N N M ��yy N� p O ryry N O O N N In w a0 O n r N O N w Ywf w ynf O f0 �' G Ip N r n a r M V r O O d � a � C � V O m m a a N n Lu z LU IL w w w w Q w w of w x F F- > W W Z Z a _ ��-- xx� w Q K w Z w w W Q z > W U t�& j w z w >>w o w w w W W W W w Uzgw iw wwwu� Z¢ w Z W LL w w Q S K Z R' U w F��i°wz0 w Z g w O¢QgaXwX�21oa "'w w �Z�ZwF�-ai LU �R Fed Rw W> w o w F K w Z�j 0 K K F z y Q w W w m `d of z Z 7 Q Z LL O F .a 9A w 2 C7 a U y W 2 Z w> I~i_1 0 O w O m LL w w Q Z 0 w a a Iwj Q `� Z p Q 0¢ a Q� >> a > w Q g¢ Z w Z¢ uQ! g¢ v o aZ-' Z JW a LL O x �i w U m � a a w o F LL w O F F- L) 2 F (7 0 O F- F- X¢ a w 7 rn N o N W ❑ct LL, U)LU w 2 O 3 nf U Z m w 0 U z a W cw) ~y W W y J w IL w z F w a .6 W F" N W N �w�u m a� 3 WF W Z a Q 7 m Z Z W j W R' 9 U 9 aary F C7 w= W _zo 0x. w 0 FQ" 'm W `-' W W J I1tn W W~ W (L m S w U w m Z W w K a a L O w °d I- W to °ri o Y N' vI� to n m ami m M m � m m V amD m 0 N at n N 10 ro W C7 Z N a a w o N N W O .a N �- r N N •- tV N ap t`I N N w V Ni M N N N � m ' Oi O M wF- aO QR' a a � 0 0FZ U w W W Y j �+ w w O m K ¢] O a Klu a 2< N twin ❑ W Out N n m t� V M vri ami V vmi n N n N N 4 IL O ui Ww 'w gOg &Wp z U N a o �- r cr> •- �- N cr '- N tV N N N O O N a0 z a0. N V N 0 z U N � I- N •- �- N �- �- [V (V ' N [V yj V M � o N r O � M a b O 'O to � M m tN� ro N M W� a r N Y m Dtp (p o V tD N� � aro vy O vrryt W< taD N O O m M a m tV m a m N m o mn umi n o ca o n o M to m m 0 0 o D o m CF N N v as m o N o r o m n o N m o m N N �- r '- HI �- ' O N N M M N O .0 M m O a � V N W a � M a M V to N N a m M M T V o !a m m b m m V vii Ia0 m a N HI N ar'1_ r r N ul N N N N N N N O O n IR0 O W O O � M IL fry N N w N N N aa' M al M n � al O N g N V o M o t+t a M N o m vet m m N 16 N 00 M n N IL O V M C m VI r cml a N r a la m h N t� N a Y�1 N N T O a N n ry T O W N tV 'O � M a n N Nm a a m N two r N m W N O N tm�l m V O M a N a ' m W O 'r - a O l IL � ap N o N W W Y �- al g 10 Yl a �N ' m pyo y�j t0 M V r N a O IL M N N N N N o ILLL V N n a< O 0 m m h N N m w N I � N W y N a W O 9 ry.- N M a � too l00_ uMi Iq O N m O N Obi rn LL, U)LU w 2 y w 3 nf U Z m w 0 U z a W cw) ~y W W y J w IL w z F w a .6 W F" WD_ Cl) W N �w�u m a� 3 WF W Z a Q 7 m Z Z W j W R' 9 U 9 aary F C7 w= W _zo 0x. w 0 FQ" 'm W `-' W W J I1tn W W~ W S w U w m Z W w K a a L O w °d I- W W w W m U_ w m O U o o w �K 0 Z> z z 3 Dwf a 'b ¢ N a W w +z z o o `� w C7 F z O O W C7 Z O 2 W w U Z F- a o_ w m N N uz g W O m a y a w& m Z oy J w Qa O m a g¢ w K w z w z Z wF- aO QR' a w U Z 0FZ U w W W Y j �+ w w O m K ¢] O a Klu a 2< N twin ❑ �0W ~O Z �Q.~'i�FEFaO�3w zaa�z¢o H�¢O 4 IL O ui Ww 'w gOg &Wp z = U U F' m U 7 �a ❑ LL g a J w w m F' O n. a F' O W W❑¢ Of ~ W F z 0 z RESIDENT MEETING NOTES 12/15116 - We talked about the current status of my mother-in-law and her health. - We discussed window condensation in the cold weather and steps to take to minimize the damage. - Jim Barnes, from the City of Plymouth spoke of and took questions regarding installation of new windows in 2017. - Reminded that the Holiday Party will start at 4:30pm on December 21St. We also discussed the entertainment, caterer, seconds and the donation X-mas Tree. - Announced that the missing compressor from the workshop has been returned. - Entry phone programming will begin on December 23rd and continue until completed. - Discussed moving cars in the parking lot after a snow event so that snow may be properly removed. - Discussed problems with new wash machines and possible solutions. Vwksburg Crossing MEMORANDUM To: Jim Barnes From: Sara Paquette Date: December 9, 2016 RE: Vicksburg Crossing Monthly Report for November 2016 December Newsletter and December Calendar is attached Rentals: As of November 30th we have 94 occupied apartments with 0 vacant apartments, and we have 0 deposits at this time, giving us a total of 0 apartments available to rent. The affordable apartment waiting list now has 46 names and we have been adding interested people to the list. We have 23 people on our moderately priced 1 bedroom wait list and 27 people on our moderately priced 1+ and 2 bedroom wait list. Style (Total #) Square Feet Bedrooms Occupied Vacant Deposits Est'd Move in Style A (23) 850 Sq Ft 1 Bedroom 23 0 0 Style C (8) 884 Sq Ft 1 + Den S 0 0 Style C2 (8) 950 Sq Ft 1 + Den S 0 0 Style D (8) 1187 Sq Ft 2 Bedroom S 0 0 Style D2 (4) 1281 Sq Ft 2 Bedroom 4 0 0 Style E (7) 1055 Sq Ft 2 Bedroom 7 0 0 Style E2 3) 1055 Sq Ft 2 Bedroom 3 0 0 Affordable (33) 725 Sq Ft 1 Bedroom 33 0 0 TOTALS 1 1 194 10 10 3155 Vicleshurg Lane N • Plymouth, MN 55447 • Phone (763)559-1877 • Fax (763)559-0144 • www.ci.plymouth.mu.us Owned by Plymouth Housing and Redevelopment Authority 1112y EQUAL HOUSING OPPORTUNITY Balance Sheet VICKSBURG CROSSING As Of November 30, 2016 ASSETS CURRENTASSETS US BANK PETTY CASH US BANK OPER ACCT US BANK SEC DEP ACCT INVESTMENTS - WORKING CAPITAL FUND INVESTMENTS - DEBT SERVICE ACCOUNTS REC-TENANTS INTEREST RECEIVABLE PREPAID PROPERTY INSURANCE PREPAID WORKERS COMP INSUR PREPAID OTHER TOTAL CURRENT ASSETS FIXED ASSETS LAND SITE IMPROVEMENTS BUILDING FURNITURE, FIXTURES & EQUIP -GENERAL COMPUTERS/OFFICE EQUIPMENT ACCUMULATED DEPRECIATION TOTAL FIXED ASSETS NON-CURRENT ASSETS TOTAL ASSETS LIABILITIES CURRENT LIABILITIES ACCOUNTS PAYABLE -TRADE ACCRUED PAYROLL ACCRUED COMPENSATED BALANCES ACCRUED INTEREST ACCRUED REAL ESTATE TAXES ACCRUED OTHER TOTAL CURRENT LIABILITIES LONG-TERM LIABILITIES SECURITY DEPOSITS BOND PAYABLE -2012A BOND DISCOUNT BOND DISCOUNT -2012A TOTAL LIABILITIES EQUITY NET INVESTMENTS IN CAPITAL ASSETS RESTRICTED FOR DEBT SERVICE UNRESTRICTED RETAINED EARNINGS TOTAL EQUITY CURRENT YEAR INCOME/(LOSS) TOTAL LIABILITIES & EQUITY Ending Balance Total 500 1,247,619 67,657 502,336 (175,737) 315 4,016 16,869 72 4,827 874,593 238,793 9,025,427 355,033 8,680 (3,613,703) 6,459 4,661 2,829 85,000 53,393 2,736 66,713 9,730,000 (22,787) (22,523) (2,890,166) 441,699 754,788 162,275 1,668,473 6,888,824 8,557,297 155,077 9,751,402 9,906,480 (1,531,404) 182,222 8,557,297 Profit and Loss Variance VICKSBURG CROSSING Through November 30, 2016 MTD Actual Budget Var. YTD Actual Budget Var, Year Budget INCOME APARTMENT RENTAL REVENUE 97,475 93,844 3,631 1,051,528 1,029,929 21,599 1,124,413 APARTMENT RENTAL REVENUE - COUNTY 1,930 1,636 294 24,076 17,996 6,080 19,632 HRA SUBSIDY -TAX LEVY 4,000 4,000 0 44,000 44,000 0 48,000 RENTAL CONCESSIONS 0 0 0 (29) 0 (29) 0 GARAGE RENT 3,015 2,970 45 33,048 32,670 378 35,640 GUEST ROOM REVENUE 180 140 40 2,670 1,800 870 1,940 LATE FEE REVENUE 0 0 0 0 120 (120) 120 APPLICATION FEE REVENUE 0 35 (35) 420 385 35 420 TRANSFER FEE REVENUE 0 0 0 1,500 500 1,000 500 INVESTMENT INCOME 834 833 1 14,851 9,166 5,685 10,000 MISCELLANEOUS REVENUE 273 285 (12) 3,813 3,135 678 3,420 TOTAL INCOME 107,706 103,743 3,963 1,175,877 1,139,701 36,176 1,244,085 EXPENSES ADMINISTRATION MANAGER SALARIES 4,562 4,613 51 50,875 50,738 (137) 55,350 PAYROLL TAXES 528 943 415 7,028 10,375 - 3,346 11,318 HEALTH INSURANCE 1,401 1,613 211 15,188 17,738 2,550 19,351 WORKERS COMP INSURANCE 107 160 52 859 1,756 897 1,916 MAINTENANCE SALARIESIWAGES 3,203 3,247 45 36,456 35,721 (735) 38,968 EMPLOYEE COSTS 80 80 0 920 1,040 120 1,120 SEMINAR/rRAJNING 0 0 0 30 200 170 200 BANK FEES 31 15 (16) 588 165 (423) 180 DUES, SUBS & MEMBERSHIPS 0 0 0 55 60 5 60 LICENSE & PERMITS - 0 0 0 B94 876 (18) 876 MILEAGE REIMBURSEMENT 23 55 32 489 604 115 659 POSTAGEIOVERNIGHT EXPRESS 22 10 (12) 121 192 71 202 PRINTING 0 8 8 97 88 (9) 96 MANAGEMENT FEES 4,350 4,350 0 47,850 47,850 0 62,200 PROFESSIONAL FEES 27 35 9 6,833 2,650 (4,183) 2,685 TELEPHONE EXPENSE 581 710 129 6,292 7,810 1,518 8,520 EQUIPMENT LEASEIREPAIR 65 125 60 1,845 1,375 (470) 1,500 OFFICESUPPLIES 21 83 62 922 915 (7) 1,000 TOTAL ADMIN EXPENSES 15,000 16,046 1,046 177,342 180,153 2,811 196,201 LIFE ENRICHMENT RESIDENT PROGRAMIACTIVITIES 369 250 (119) 3,583 4,150 567 5,550 TOTAL LIFE ENRICHMENT EXPENSES 369 250 (119) 3,583 4,150 567 5,550 Profit and Loss Variance VICKSBURG GROSSING Through November 30, 2016 MTD Actual Budget Var. YTD Actual Budget Var. Year Budget MARKETING ADVERTISING 0 500 500 375 2,000 1,625 2,000 TOTAL MARKETING EXPENSES 0 500 500 375 2,000 1,626 2,000 HOUSEKEEPING CONTRACT LABOR 993 991 (2) 12,019 10,901 (1,118) 11,892 CLEANING SUPPLIES 266 120 (146) 1,756 1,320 (436) 1,440 TOTAL HOUSEKEEPING EXPENSES 1,259 1,111 (148) 13,775 12,221 (1,554) 13,332 BUILDING & GROUNDS CABLE TV EXPENSE 152 135 (17) 1,746 1,485 (261) 1,620 UTILITIES - ELECTRICITY 1,585 1,900 315 19,575 22,000 2,425 24,100 UTILITIES - GAS 1,346 3,500 2,154 14,582 26,800 12,218 31,300 UTILITIES - WATER/SEWER - 1,000 950 (50) 10,915 12,100 1,185 13,050 WATER SOFTENING SERVICE 150 180 30 1,781 1,980 199 2,160 DOORS, KEYS & WINDOWS 0 50 - 50 308 550 242 600 FIRE SYSTEM SERVICE - 53 1,290 1,237 2,725 3,425 700 3,480 LAWN SERVICE/LANDSCAP/SNOW RMVL 955 1,250 295 11,535 20,700 9,165 23,000 PEST CONTROL 0 0 0 492 620 128 790 TRASH REMOVAL 697 670 (27) 7,744 7,295 (449) 7,965 UNIT TURNOVER REPAIRS 771 2,750 1,979 30,468 30,250 (218) 33,000 ELEVATOR -REPAIRS & MAINTENANCE 455 500 45 6,103 5,500 (603) 6,000 REPAIRS & MAINTENANCE 1,894 1,000 (894) 13,968 26,300 12,312 27,300 BUILDING & GROUNDS SUPPLIES 734 600 (134) 15,951 7,200 (6,751) 7,600 HVAC - REPAIRS & MAINTENANCE 3,102 236 (2,866) 10,244 4,696 (5,548) 5,632 MISCELLANEOUS B & G EXPENSES 0 833 833 0 9,166 9,166 10,000 TOTAL BUILDING & GROUNDS 12,892 15,844 2,952 148,158 180,067 31,909 197,797 OTHER OPERATING EXPENSES PROPERTY& LIABILITY INSURANCE 2,728 2,821 92 29,787 30,336 548 33,156 PAYMENT IN LIEU OF PROPERTY TAX 4,854 4,843 (11) 53,393 53,273 (121) 58,115 TOTAL OTHER OPERATING EXPENSES 7,582 7,663 81 83,181 83,608 427 91,271 TOTAL OPERATING EXPENSES 37,102 41,414 4,312 426,413 462,199 35,786 506,151 NET OPERATING INCOME / ( LOSS) 70,604 62,329 8,275 749,464 677,502 71,962 737,934 DEPREC, INTEREST & OTHER EXPENSE DEPRECIATION EXPENSE 27,583 27,563 0 303,413 303,417 4 331,000 AMORTIZATION EXPENSE 208 208 0 2,286 2,292 5 2,500 RESERVE/REPLACE CAPITAL EXPENSE 0 0 0 29,770 19,900 (9,870) 19,900 INTEREST EXPENSE 20,683 36,381 15,498 231,772 400,194 168,421 436,575 TOTAL DEPREC, INTEREST & OTHER 48,674 64,173 15,499 567,242 725,802 168,660 789,975 NET INCOME / (LOSS) 21,930 (1,844) 23,774 182,222 (48,300) 230,522 (52,041) W Y c N r 1 C F O ' ct r W a W a m 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 m o o 0 0 c r W o o N o - � M d m 0 V m r M O V A O 0 N N r o M M v N fV v N N mr ISD N O m N Y cWD U < Oi N r tvN� O^ O c .0 M W d p z O r C m m o^ Ov o N o O i0 N V W r n mo o V o o. 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N,N r m0 mc IN W O V^ 1p M O n r N N V M' N N � C� m W O O O N M N N Nry tryV m M m m r N til 0 r N o (p N Imo N r t>? ISD O M IV m r N O Oj M n N N N N � N a m W C f0 W O N^ m N A M m N and o m O t7 o mm N (V dd m N N m N V o N N m y N N 10 � M a CI N d n In W W a N 2! 2 w x W W fW/1 z K O w U z z N Z (7 W X m 4qN a z 0 w CWx. ai a Faa' W U).� Z u� W a O W Z a y W Li�ui1 S w O w U W. z m Z f7 m U w m o U 2 a ro 4z p eb W z� K a F- LL a a W E O N N¢ H ^b w w U Z o W'w� i4 �z� WWz3rcg �9��ro z F °p z OZ N'u aSUz v o (7 z g>> W X Q a f�i1 1 0 O0 O w W d K W �F F Z O O a a K J z C zFKN a m 0 w Z= ri t� w w c� 3 ria S i m a 7 °r mvivirW°iYIW0 W 0 W 0w m w 'tl z a�rz� a F � F �v�,�a o � Y j F- N Z z F �W Q w J E F p W z O m F~_- ¢ a J U �"" w n' �J Lu C' W K W K < a = v v _7 m 5 s 3 o a D w m p a 0. O O W w P W F- Z o Z Move-Ins/Move-Outs: This month we had 1 resident move into apartment 322, a one bedroom (style Q. Marketin Traffic has slowed down as the holiday season approaches. At this point we are fully occupied and maintain a strong waiting list for all style apartments. Resident Services Our monthly birthday party was on Thursday, November 17th. We decorated with balloons, festive napkins and plates. We listed the birthday people on a balloon poster and sang Nappy Birthday. We also give each resident a card on their birthday. Building Issues We had to replace the cooling section of a Magic Pac unit in apartment 122. December 2016 Vicksburg Y rassing room. This end of the year party is one of our best attended so be sure you don't miss it! We will be using Spectacular Catering again this year. They have catered for us several years now and the food has never disappointed. The menu will include: house salad, caramel- ized baby carrots, au gratin potatoes, wild rice stuffed chicken breast with volute sauce and dessert. Entertainment will be provided by The Gloryland Gospel Band, Gloryland Gospel Band has performed just once before at Vicksburg Crossing and I think most everyone enjoyed their music. You may purchase a ticket for the holiday party in the office no later than Thursday, December 1st. p At this party we have a drawing with a chance to win lots of good prizes but remember you must be present to claim p� your prize. 21, R", 0 * * * * * * * * * �!i Ali Ali Ali Ali Ali Ali Ali Ali Ali Ali Ali Ali Ali �fi iii Ali Ali Ali Ali i;� * i;- i;� i;� i;� i;� i;* i;� i;� i;� i;� i;� Rent is due on or before Monday, December 5th Ali �I� Ali Ali Ali �I� Ali Ali Ali Ali �fi Ali Ali Ali iii Ali Ali Ali Ali Ali a 1k k, 1k, December birthdays will be celebrated on Thursday, December 15thU. o�3 t e in the Community Room. the- The heThe birthday celebration is open to all residents who wish to come down and help us celebrate. (Even if it's not your birthday) Our birthday party is always on the 3rd Thursday of the month. Christmas Songs and Caroling Join your neighbors for a night of caroling! A couple of residents have planned a holiday caroling party. Audrey Well, in apartment 313, will be playing the piano for residents and she has the lyrics to many of your favorite songs. This will be a sing along and although you are encouraged to participate, you are more than welcome to come and enjoy the music. Audrey has also graciously offered to bring some of her homemade treats! Please be advised this is a fragrance free activity. One of the residents responsible for organizing the event cannot tolerate fragrances. Thank You! Move Out q This month Vivian Flaherty, apartment 411, passed away on November 3rd, which was her V 90th birthday. Vivian moved into apartment 403 on June 1st 2009, later transferring to 411. Vivian was very active, she worked as a caregiver until her last days. Many residents q' had a chance to visit with her while she waited in the lobby for a ride, either to the store, ff her daughter's house or to her job. She was always on the go! Vivian also loved to sew If and would share things she made with the residents in the building. She will be greatly missed at Vicksburg Crossing! WWWWWWW W . WWF VIVIVVIV1W ' Holiday Happenings in Plymouth { n There are a couple of fun holiday events in Plymouth that are coming up during the month of December. On Saturday, December 10th from 2-5 p.m. they have the Old Fashioned Christmas. This event is at Plymouth Creek Park, 3625 Fernbrook Lane. There will be treats, horse-drawn sleigh rides, holiday songs and tales, also visit with Santa Claus, Mrs. Claus, elves and reindeer. The event is free but you can contribute to a toy drive if you bring a new, unwrapped toy for children ages birth to 18. On New Year's Eve you can ring in the New Year at the Plymouth Ice Center/Life Time Fitness, 3650 Plymouth Blvd. There will be lots of family fun such as, ice skating, crafts, entertainment, swimming, food and games. The cost for this event is $10 if you register by December 30th or $13 at the door. Resident Coffee and Meeting Minutes Our next resident meeting will be Wednesday, December 7th at 9:00 in the communitv room. We talked about whether residents would like to continue movie night. We have not had very good participation. Residents made some suggestions for increasing the participation. We talked about the upcoming Holiday party on Tuesday, December 6th. Hope to see you at the next meeting! Egg g Friday Night Social We will be canceling the Management sponsored Social Hour for the month of December. It would have been scheduled for Friday, December 9th. December is a busy month for everyone and we did not have much interest in November's Social Hour. IL m IL Also our Holiday party is on Tuesday, December 6th so I have a feeling that participation would be low for the Social Hour since it would be so close to the day of the Holiday party. Medicine Collection Hennepin County will be coming to Vicksburg Crossing on Tuesday, December 13th for the unwanted medicine collection event. Two deputies from the Sheriff's Department and Ryan Gastecki, a Senior Enviromentalist with Hennepin County will collect medicine between 10:15 and 10:45 in the community room. There will be a box available for residents to drop their unwanted medications into. When the box is full the deputies seal the box and take it away for disposal. Caps need to be on the bottle tightly. The deputies can help you with this if needed. Medications can be prescription, over the counter, pet medication, or vitamins and supplements. They will not accept any syringes, lancets or other sharps, chemo medication, radioactives, or materials that are not medication. Please try to attend this event if you have any unwanted medication. It is very important to dispose of prescription medication properly! Thanks You! Holiday Decorating Thanks to the residents that helped me decorate for the holidays! As usual, you did a great job, it would have taken me all day to do it myself and it is much more fun to do it as a group! A special thanks goes out to Kathy Erickson who made new holiday centerpieces for our community room tables and also a large centerpiece for the lobby. Your extra time and talent does not go unnoticed and is greatly appreciated! You help keep Vicksburg Crossing looking beautiful. Vickslmrg Crossing MEMORANDUM To: Jim Barnes From: Sara Paquette Date: January 16, 2017 RE: Vicksburg Crossing Monthly Report for December 2016 January Newsletter and January Calendar is attached Rentals: As of December 31st we have 93 occupied apartments with 1 vacant apartment, and we have 1 deposit at this time, giving us a total of 0 apartments available to rent. The affordable apartment waiting list now has 47 names and we have been adding interested people to the list. We have 24 people on our moderately priced 1 bedroom wait list and 30 people on our moderately priced 1+ and 2 bedroom wait list. Style (Total #) Square Feet Bedrooms Occupied Vacant Deposits Est'd Move in Style A (23) 850 Sq Ft 1 Bedroom 23 0 0 Style C (8) 884 Sq Ft 1 + Den 8 0 0 Style C2 (8) 950 Sq Ft 1 + Den 8 0 0 Style D 8 1187 Sq Ft 2 Bedroom 8 0 0 Style D2 (4) 1281 Sq Ft 2 Bedroom 4 0 0 Style E (7) 1055 Sq Ft 2 Bedroom 7 0 0 Style E2 3 1055 Sq Ft 2 Bedroom 3 0 0 Affordable (33) 725 Sq Ft 1 Bedroom 32 1 1 1/1/2017 TOTALS 193 11 11 3155 Vicksburg Lane N • Plymouth, MN 55447 • Phone (763)559-1877 • Fax (763)559-0144 • www.ci.plymouth.mn.us Owned by Plymouth Housing and Redevelopment Authority lay EQUAL HOUSING OPPORTUNITY Move-Ins/Move-Outs: We had a resident move out of an affordable apartment. We have a deposit for the apartment. Marketing We continue to have a strong waiting list but we also continue to occasionally advertise in the local Sun or Lakeshore to be sure we maintain a presence in the community. We had 4 tours and several walk-in inquiries during the week of December 26th — 30'h, possibly because family was in town visiting or on vacation. Resident Services We had our annual holiday party on Tuesday, December 6th. We used Spectacular Catering again this year and everyone enjoyed the food. Gloryland Gospel Band provided the entertainment and we had a drawing for prizes. All the residents had a great time. Tuesday, December 13'h we had Hennepin County come to the building for a medicine collection event. Participation is always high for these events. On Thursday, December 15'h at 7:00 in the evening the residents had a Christmas Carol sing -along. A couple of the residents organized the gathering and provided cookies and coffee. It was well attended. Our monthly birthday party was on Thursday, December 22nd. We decorated with balloons, festive napkins and plates. We listed the birthday people on a balloon poster and sang Happy Birthday. We also give each resident a card on their birthday. Building Issues No building issues this month. Balance Sheet VICKSBURG CROSSING As Of December 31, 2016 ASSETS CURRENTASSETS US BANK PETTY CASH US BANK OPER ACCT US BANK SEC DEP ACCT INVESTMENTS - WORKING CAPITAL FUND INVESTMENTS - DEBT SERVICE ACCOUNTS REC-TENANTS INTEREST RECEIVABLE PREPAID PROPERTY INSURANCE PREPAID OTHER TOTAL CURRENT ASSETS FIXED ASSETS LAND SITE IMPROVEMENTS BUILDING FURNITURE, FIXTURES & EQUIP -GENERAL COMPUTERS(OFFICE EQUIPMENT ACCUMULATED DEPRECIATION TOTAL FIXED ASSETS NON-CURRENT ASSETS TOTAL ASSETS LIABILITIES CURRENT LIABILITIES ACCOUNTS PAYABLE -TRADE PREPAID MONTHLY RENT ACCRUED PAYROLL ACCRUED COMPENSATED BALANCES ACCRUED INTEREST ACCRUED REAL ESTATE TAXES ACCRUED OTHER TOTAL CURRENT LIABILITIES LONG-TERM LIABILITIES SECURITY DEPOSITS BOND PAYABLE -2012A BOND DISCOUNT BOND DISCOUNT -2012A TOTAL LIABILITIES Ending Balance Total 500 1,318,905 67,657 502,336 (171,737) 210 4,849 14,141 7,134 1,743,995 874,593 238,793 9,025,427 355,033 8,680 (3,641,286) 14,632 830 1,759 2,829 105,883 58,247 98 66,342 9,730,000 (22,683) (22,420) EQUITY NET INVESTMENTS IN CAPITAL ASSETS (2,890,166) RESTRICTED FOR DEBT SERVICE 441,699 UNRESTRICTED 754,788 RETAINED EARNINGS 162,275 TOTAL EQUITY CURRENT YEAR INCOME/(LOSS) TOTAL LIABILITIES & EQUITY 6,861,241 8,605,236 184,279 9,751,239 9,935,518 (1,531,404) 201,122 8,605,236 Profit and Loss Variance VICKSBURG CROSSING Through December 31, 2016 MTD Actual Budget Var. YTD Actual Budget Var. Year Budget INCOME APARTMENT RENTAL REVENUE 96,938 94,484 2,454 1,148,466 1,124,413 24,053 1,124,413 APARTMENT RENTAL REVENUE - COUNTY 1,907 1,636 271 25,983 19,632 8,351 19,632 HRA SUBSIDY -TAX LEVY 4,000 4,000 0 48,000 48,000 0 48,000 RENTAL CONCESSIONS 0 0 0 (29) 0 - (29) 0 GARAGE RENT 3,070 2,970 100 36,118 35,640 478 35,640 GUEST ROOM REVENUE 250 140 110 2,920 1,940 980 1,940 LATE FEE REVENUE 0 0 0 0 120 (120) 120 APPLICATION FEE REVENUE - 0 $5 (35) 420 420 0 420 TRANSFER FEE REVENUE 0 0 0 1,500 500 1,000 500 INVESTMENT INCOME 834 834 Q 15,685 10,000 5,685 10,000 MISCELLANEOUS REVENUE 278 285 (7) 4,090 3,420 670 3,420 TOTAL INCOME 107,276 104,384 2,892 1,283,153 1,244,085 39,068 1,244,085 EXPENSES ADMINISTRATION MANAGER SALARIES 4,714 4,613 (101) 55,589 55,350 (239) 55,350 PAYROLLTAXES 949 943 (5) 7,977 11,318 - 3,341 11,318 HEALTH INSURANCE 1,017 1,613 596 16,205 19,351 $,146 19,351 WORKERS COMP INSURANCE 72 160 88 931 1,916 985 1,916 MAINTENANCE SALARIESIWAGES 3,352 3,247 (104) 39,808 38,968 (840) 38,968 EMPLOYEE COSTS 120 80 (40) 1,040 1,120 80 1,120 SEMINAR/TRAINING 0 - 0 0 30 200 170 200 BANKFEES 37 15 (22) 624 180 (444) 180 DUES, SUBS & MEMBERSHIPS 0 0 0 55 60 5 60 LICENSE & PERMITS 0 0 0 894 876 (18) 876 MILEAGE REIMBURSEMENT 55 55 Q 544 659 115 659 POSTAGEIOVERNIGHT EXPRESS 6 10 4 127 202 75 202 PRINTING 0 8 8 97 96 (1) 96 MANAGEMENT FEES 4,350 4,350 0 52,200 62,200 0 52,200 PROFESSIONAL FEES 0 36 35 6,833 2,685 (4,148) 2,685 TELEPHONE EXPENSE - 581 710 129 6,87$ 8,520 1,647 8,520 EQUIPMENT LEASE/REPAIR 65 125 60 1,910 1,500 (410) 1,500 OFFICESUPPLIES 40 85 45 963 1,000 37 1,000 TOTAL ADMIN EXPENSES 15,357 16,048 691 192,699 196,201 3,502 196,201 LIFE ENRICHMENT RESIDENT PROGRAMIACTIV''ITIES 1,229 1,400 171 4,812 5,550 738 5,550 TOTAL LIFE ENRICHMENT EXPENSES 1,229 1,400 171 4,812 5,550 738 5,550 Profit and Loss Variance VICKSBURG CROSSING Through December 31, 2016 MTD Actual Budget Var. YTD Actual Budget Var. Year Budget MARKETING ADVERTISING 0 0 0 375 2,000 1,625 2,000 TOTAL MARKETING EXPENSES 0 0 0 375 2,000 1,625 2,000 HOUSEKEEPING CONTRACT LABOR 993 991 (2) 13,011 11,892 (1,119) 11,892 CLEANING SUPPLIES 295 120 (175) 2,051 1,440 (611) 1,440 TOTAL HOUSEKEEPING EXPENSES 1,268 1,111 (177) 15,063 13,332 (1,731) 13,332 BUILDING & GROUNDS CABLE TV EXPENSE 152 135 (17) 1,897 1,620 (277) 1,620 UTILITIES - ELECTRICITY 1,826 2,100 274 21,401 24,100 2,699 24,100 UTILITIES - GAS 2,662 4,500 1,838 17,244 31,300 14,056 31,300 UTILITIES-WATER/SEWER 508 950 442 11,423 13,050 1,627 13,050 WATER SOFTENING SERVICE (109) 180 289 1,672 2,160 - 488 2,160 DOORS, KEYS& WINDOWS 0 50 50 308 600 292 600 FIRE SYSTEM SERVICE 53 55 2 2,778 3,480 702 3,480 LAWN SERVICE/LANDSCAP/SNOW RMVL 2,677 2,300 (577) 14,411 23,000 8,569 23,000 PEST CONTROL 164 170 6 657 790 133 790 TRASH REMOVAL 697 670 (27) 8,441 7,965 (476) 7,965 UNIT TURNOVER REPAIRS 2,699 2,750 52 33,167 33,000 (167) 33,000 ELEVATOR -REPAIRS & MAINTENANCE 455 500 45 6,558 6,000 (558) 6,000 REPAIRS & MAINTENANCE 1,709 1,000 (709) 15,697 27,300 11,603 27,300 BUILDING & GROUNDS SUPPLIES 174 600 426 16,126 7,800 (8,326) 7,800 HVAC - REPAIRS & MAINTENANCE 225 936 711 10,469 5,632 (4,837) 5,632 MISCELLANEOUS B & G EXPENSES 0 834 834 0 10,000 10,000 10,000 TOTAL BUILDING & GROUNDS 14,091 17,730 3,639 162,249 197,797 35,548 197,797 OTHER OPERATING EXPENSES PROPERTY & LIABILITY INSURANCE 2,728 2,821 92 32,516 33,156 640 33,156 PAYMENT IN LIEU OF PROPERTY TAX 4,854 4,843 (11) 58,247 58,115 (132) 58,115 TOTAL OTHER OPERATING EXPENSES 7,582 7,663 81 90,763 91,271 508 91,271 TOTAL OPERATING EXPENSES 39,547 43,952 4,405 465,960 506,151 40,191 506,151 NET OPERATING INCOME I ( LOSS) 67,729 60,432 7,297 817,193 737,934 79,259 737,934 DEPREC, INTEREST & OTHER EXPENSE DEPRECIATION EXPENSE 27,583 27,583 0 330,996 331,000 4 331,000 AMORTIZATION EXPENSE - 208 208 0 2,494 2,500 6 2,500 RESERVEIREPLACE CAPITAL EXPENSE 0 0 0 29,770 19,900 (9,870) 19,900 INTERESTEXPENSE 21,038 36,381 15,343 252,811 436,575 183,765 436,575 TOTAL DEPREC, INTEREST & OTHER 48,829 64,173 15,344 616,071 789,975 173,904 789,975 NET INCOME ((LOSS) 18,900 (3,741) 22,641 201,122 (52,041) 253,163 (52,041) O dO m M o^ m W N oO 1 4. o N- r Q N O m : o m0 o O 4 N 1 j - m ON 2m m O gq -OW N Ory O N�m Npp ❑ a os N a t'J N N 4• N r �-- [a N m �O r cclE Q a T f0 UW O O V n A ON o N O t? 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Z a0 �Q' 9 N w - J w f w w~ Lu K a w O Z W W w y O m o to v w ai o v o a °tl ¢ N¢ °C W. w N z w w z z i W K a w z o 0 W V O O Z. to an w w U Z a 0. w Ir ZI ofO z ai JO K w w¢ Q W m j w2 C7 z N x nwi tyif Z w g af LL, O z C rL z a g N 0 w V S w N > µ�j g 0 t7 w (� �i ri ��.. WW> O a 7 °� y W Q °d w m J 2 w °° Z F- a0 O F¢Q K w Z F Q Waw. o F- F F w W w Z a ❑ 41 Q (9 z Q (7 N N W N W U, 0= a w o Q F F F w N K Q O W I- �j w N a O WF Y>~ rc o �- uYi N o o z p w O w y N F- d ¢~ a O a w s o 5 g w �a ii �' w 0 >~ a o J a O w a 0 twit h Z I w w z o ? �- = O O m c� ❑ LL a m O a a~ O I W Z w❑ w o Z vicl sburg Crossing January 2017 Dear Residents: We are going to start another new year. We have many good friends who will no longer be with us at Vicksburg Crossing in 2017. I'd like to mention just a few, who contributed in many ways during the time they lived here. Doris Patterson, she was my reliable ticket seller for all our parties and loved to play word games. Dolores Ardies, made coffee every Wednesday morning for many years, and Audrey Mjos, had a great sense of humor and was an avid 500 player. They all moved in before I became Manager and I know we will miss the positive attitude and cheerfulness they brought to Vicksburg Crossing. I have been the Manager at Vicksburg Crossing since July 2008. In the time I have been here I have had the opportunity to meet so many wonderful people, not just the residents that I see every day, but also their family members and friends that come to visit. The interesting stories people share have provided me with insight about life, aging, family, giving and caring. I am lucky to have many residents who are willing to volunteer when `r needed. Whether it is help decorating the building for holidays, planting flowers in the summer, helping with our parties, making coffee and contributing treats on Wednesday mornings, keeping the library organized, or a willingness to let me show their apartment. I have talked with other managers so I know that not all building residents are such willing volunteers. I would like you to know your thoughtfulness does not go unnoticed and I appreciate all the help! I also notice how much residents are willing to help their neighbors. Whether it is giving them a ride to the doctor or grocery store, helping them when they return from the hospital, or taking care of a pet when they are gone or unable to, this group takes care of each other! I would like to wish everyone a happy, healthy 2017! I look forward to another year with everyone at Vicksburg Crossing! D T '.D D `D CD3' DD s D _ �O Thaw and Refreeze Please be aware that during these winter months we are likely to have days that warm up enough to thaw the snow, but at night it may freeze again on sidewalks and in the parking lot. Mike does a good job of putting ice melt and sand T down but there could still be slippery areas so please be careful! Hearts & Memorial IV If you would like to donate to the Hearts and Memorial fund please include $1 cash with W, your rent check. You may donate 1 time, each month, every other month or not at all, it is completely voluntary. We use the funds to buy flowers for the residents who have been V, IVF hospitalized or who have lost a loved one. I would like to remind everyone that if you know of someone who should receive flowers please let me know. W, Thank Y60! ! D T '.D D `D CD3' DD s D _ �O Thaw and Refreeze Please be aware that during these winter months we are likely to have days that warm up enough to thaw the snow, but at night it may freeze again on sidewalks and in the parking lot. Mike does a good job of putting ice melt and sand T down but there could still be slippery areas so please be careful! Friday Night Social Social Hour will be on Friday, January 13th at 5:00 in the community room. We will be serving Lasagna and garlic bread from Broadway Pizza, salad, and dessert. The cost will be $5. Please sign up in the office no later than Wednesday, January 11th. On the Friday when Management orders food for the social hour I may occasionally need to adjust the menu slightly depending on the number of people attending. I will try to stay as close as possible to what I have advertised in the newsletter. Bring a beverage of your choice. Maintenance and Repairs • Marie and Kathy are our two resident librarians. They do a nice job of alphabetizing our books, donating old books and keeping the new books organized. It works well to have designated residents that have knowledge concerning how long some books have been on the shelves, if we have too many of one author or if we need to get rid of books. Anyone is welcome to take a book from the library. Please limit yourself to one or two books at a time. If you have suggestions for the library please talk to Management. There is a box available to put your return books in. • We have recently had some substantial snow falls. I know it's difficult to park in the outside lot during the winter, but please try to be mindful of moving your car after the plows come through the first time so that we are able to clear that spot. Dog owners be sure to pick up after your doggies! • There was a break in at an apartment building in Maple Grove. The person entered through the parking garage door and stole items from cars that were not locked. It is a reminder for Vicksburg Crossing residents that the garage door is a vulnerable entrance. Residents should be sure to watch the door close when they enter and leave the garage and lock car doors even in the garage! Holiday Clean Up As usual the holidays went by way too fast and it is already clean up time, which is not nearly as fun as decorating, but we do our best to enjoy the chore. If you can help it would be greatly appreciated. Just like the day we decorated, we meet in the community room on Thursday, January 5th at 10:00 a.m. We will serve coffee and treats. Agenda Number c;�b' PLYMOUTH HOUSING AND REDEVELOPMENT AUTHORITY STAFF REPORT TO: Plymouth Housing and Redevelopment Authority FROM: Jim Barnes, HRA Manager through Steve Juetten, Executive Director MEETING DATE: January 26, 2017 SUBJECT: Plymouth Towne Square Window and Siding Project - Approve Contract BACKGROUND: At the November 17, 2016 Housing and Redevelopment Authority (HRA) Board meeting the HRA approved the bid for the window and siding replacement at Plymouth Towne Square (PTS) from Erickson Builders and Company. This approval was conditional based on staffs determination that Erickson Builders and Company was a Responsible Bidder and that a contract would be successfully entered into. Staff has determined that Erickson Builders and Company meets the HRA's Responsible Bidder policy and we have agreed upon terms for the contract. The attached contract has been reviewed by the City attorney and Erickson Builders has executed their portion along with submitting all other required documentation. RECOMMENDATION: Staff recommends that HRA Board of Commissioners authorize the HRA Executive Director to execute the contract and other related documents related to the Plymouth Towne Square window and siding project. Attachment(s): 1. Construction Contract between the Plymouth Housing and Redevelopment Authority and Erickson Builders and Company. I 0 TM Documen$A101 -2007 Standard Form of Agreement Between Owner and Contractor where the basis of payment is a Stipulated Sum AGREEMENT made as of the Twenty-first day of December in the year Two Thousand Sixteen ADDITIONS AND DELETIONS: The author of this document has BETWEEN the Owner: added information needed for its 15500 37th Avenue North completion. The author may also City of Plymouth - Housing & Redevelopment Authority have revised the text of the original 3400 Plymouth Boulevard AIA standard form. An Additions and Plymouth, MN 55447 Deletions Report that notes added The Architect: information as well as revisions to the standard form text is available and the Contractor: from the author and should be 5801 Duluth Street reviewed. A vertical line in the left Erickson Builders margin of this document indicates 5900 Quam Avenue NE where the author has added St. Michael, MN 55376 necessary information and where the author has added to or deleted from the original AIA text. for the following Project: This document has important legal consequences. Consultation with an 2017 Window and Siding Replacement at Plymouth Towne Square attorney is encouraged with respect 15500 37th Avenue North to its completion or modification. Plymouth, Minnesota AIA Document A201 T1'-2007, General Conditions of the Contract for Construction, is adopted in this The Architect: document by reference. Do not use with other general conditions unless Inspec, Inc. this document is modified. 5801 Duluth Street Golden Valley, MN 55422 Telephone Number: 763-546-3434 The Owner and Contractor agree as follows. AIA Document All 01 TM — 2007. Copyright ©1915, 1918, 1925, 1937, 1951, 1958, 1961, 1963, 1967, 1974, 1977, 1987, 1991, 1997 and 2007 by The American Init. Institute of Architects. All rights reserved. WARNING: This AIA° Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA® Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to / the maximum extent possible under the law. This document was produced by AIA software at 08:51:26 on 12/21/2016 under Order No.2090785946_1 which expires on 02/09/2017, and Is not for resale. User Notes: (944732715) TABLE OF ARTICLES 1 THE CONTRACT DOCUMENTS 2 THE WORK OF THIS CONTRACT 3 DATE OF COMMENCEMENT AND SUBSTANTIAL COMPLETION 4 CONTRACT SUM 5 PAYMENTS 6 DISPUTE RESOLUTION 7 TERMINATION OR SUSPENSION 8 MISCELLANEOUS PROVISIONS 9 ENUMERATION OF CONTRACT DOCUMENTS 10 INSURANCE AND BONDS ARTICLE 1 THE CONTRACT DOCUMENTS The Contract Documents consist of this Agreement, Conditions of the Contract (General, Supplementary and other Conditions), Drawings, Specifications, Addenda issued prior to execution of this Agreement, other documents listed in this Agreement and Modifications issued after execution of this Agreement, all of which form the Contract, and are as fully a part of the Contract as if attached to this Agreement or repeated herein. The Contract represents the entire and integrated agreement between the parties hereto and supersedes prior negotiations, representations or agreements, either written or oral. An enumeration of the Contract Documents, other than a Modification, appears in Article 9. ARTICLE 2 THE WORK OF THIS CONTRACT The Contractor shall fully execute the Work described in the Contract Documents, except as specifically indicated in the Contract Documents to be the responsibility of others. ARTICLE 3 DATE OF COMMENCEMENT AND SUBSTANTIAL COMPLETION § 3.1 The date of commencement of the Work shall be (paragraphs deleted) February 01, 2017 § 3.2 The Contract Time shall be measured fi•om the date of commencement. § 3.3 The Contractor shall achieve Substantial Completion of the entire Work not later than (paragraphs deleted) May 31, 2017. (Table deleted) subject to adjustments of this Contract Time as provided in the Contract Documents. (Paragraph deleted) Liquidated Damages - The Contractor and the Contractor's surety, if any, shall be liable for and shall pay the Owner Five Hundred Dollars ($500.00) as liquidated damages for each calendar day of delay until the Work is Substantially Complete. ARTICLE 4 CONTRACT SUM § 4.1 The Owner shall pay the Contractor the Contract Sum in current funds for the Contractor's performance of the Contract. The Contract Stun shall be Six Hundred Sixty-three Thousand Five Hundred Seventy-four Dollars and Zero Cents ($ 663,574.00 ), subject to additions and deductions as provided in the Contract Documents. AIA Document A101 TM — 2007. Copyright ©1915, 1918, 1925, 1937, 1951, 1958, 1961, 1963, 1967, 1974, 1977, 1987, 1991, 1997 and 2007 by The American Init. Institute of Architects. All rights reserved. WARNING: This AIA° Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA® Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This document was produced by AIA software at 08:51:26 on 12121/2016 under Order No.2090785946_1 which expires on 0210912017, and is not for resale. User Notes: (944732715) § 4.2 The Contract Sum is based upon the following alternates, which are described in the Contract Documents and are hereby accepted by the Owner: Alternate 1: Replace existing steel siding with engineered wood siding Alternate 2: Remove and replace windows in the masonry cladding areas Alternate 3: Remove and replace windows and siding in the Community Room § 4.3 Unit prices: Item Units and Limitations Price Per Unit ($0.00) Unit Price 1: Additional sheathing replacement SF 90.00 Unit Price 2: Reduction in sheathing replacement SF 60.00 § 4.4 Allowances included in the Contract Sum, if any: (Paragraphs deleted) N/A (Table deleted) ARTICLE 5 PAYMENTS § 5.1 PROGRESS PAYMENTS § 5.1.1 Based upon Applications for Payment submitted to the Architect by the Contractor and Certificates for Payment issued by the Architect, the Owner shall make progress payments on account of the Contract Sum to the Contractor as provided below and elsewhere in the Contract Documents. § 5.1.2 The period covered by each Application for Payment shall be one calendar month ending on the last day of the month. § 5.1.3 Provided that an Application for Payment is received by the Architect not later than the last day of a month, the Owner shall make payment of the certified amount to the Contractor not later than the last day of the following month. If an Application for Payment is received by the Architect after the application date fixed above, payment shall be made by the Owner not later than Thirty ( 30 ) days after the Architect receives the Application for Payment. (Federal, state or local laws may require payment within a certain period of time.) § 5.1.4 Each Application for Payment shall be based on the most recent schedule of values submitted by the Contractor in accordance with the Contract Documents. The schedule of values shall allocate the entire Contract Sum among the various portions of the Work. The schedule of values shall be prepared in such forni and supported by such data to substantiate its accuracy as the Architect may require. This schedule, unless objected to by the Architect, shall be used as a basis for reviewing the Contractor's Applications for Payment. §. 5.1.5 Applications for Payment shall show the percentage of completion of each portion of the Work as of the end of the period covered by the Application for Payment. § 5.1.6 Subject to other provisions of the Contract Documents, the amount of each progress payment shall be computed as follows: .1 Take that portion of the Contract Sum properly allocable to completed Work as determined by multiplying the percentage completion of each portion of the Work by the share of the Contract Sum allocated to that portion of the Work in the schedule of values, less retainage of Five percent ( 5.00 %). Pending final detennination of cost to the Owner of changes in the Work, amounts not in dispute shall be included as provided in Section 7.3.9 of AIA Document A201T14-2007, General Conditions of the Contract for Construction; .2 Add that portion of the Contract Sum properly allocable to materials and equipment delivered and suitably stored at the site for subsequent incorporation in the completed construction (or, if approved in advance by the Owner, suitably stored off the site at a location agreed upon in writing), less retainage of Zero percent ( 0.00 %); .3 Subtract the aggregate of previous payments made by the Owner; and AIA Document A101 T" —2007. Copyright ©1915, 1918, 1925, 1937, 1951, 1958, 1961, 1963, 1967, 1974, 1977, 1987, 1991, 1997 and 2007 by The American Init. Institute of Architects. All rights reserved. WARNING: This AIA° Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA® Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to / the maximum extent possible under the law. This document was produced by AIA software at 08:51:26 on 12/21/2016 under Order No.2090785946_1 which expires on 02/09/2017, and is not for resale. User Notes: (944732715) .4 Subtract amounts, if any, for which the Architect has withheld or nullified a Certificate for Payment as provided in Section 9.5 of AIA Document A201-2007. § 5.1.7 The progress payment amount determined in accordance with Section 5.1.6 shall be further modified under the following circumstances: .1 Add, upon Substantial Completion of the Work, a sum sufficient to increase the total payments to the full amount of the Contract Sum, less such amounts as the Architect shall determine for incomplete Work, retainage applicable to such work and unsettled claims; and (Section 9.8.5 of AIA Document A201-2007 requires release of applicable retainage upon Substantial Completion of Work with consent of surety, if any) .2 Add, if final completion of the Work is thereafter materially delayed through no fault of the Contractor, any additional amounts payable in accordance with Section 9.10.3 of AIA Document A201-2007. § 5.1.8 Reduction or limitation of retainage, if any, shall be as follows: (Paragraphs deleted) N/A § 5.1.9 Except with the Owner's prior approval, the Contractor shall not make advance payments to suppliers for materials or equipment which have not been delivered and stored at the site. § 5.2 FINAL PAYMENT § 5.2.1 Final payment, constituting the entire unpaid balance of the Contract Sum, shall be made by the Owner to the Contractor when .1 the Contractor has fully performed the Contract except for the Contractor's responsibility to correct Work as provided in Section 12.2.2 of AIA Document A201-2007, and to satisfy other requirements, if any, which extend beyond final payment; and .2 a final Certificate for Payment has been issued by the Architect. § 5.2.2 The Owner's final payment to the Contractor shall be made no later than 30 days after the issuance of the Architect's final Certificate for Payment. ARTICLE 6 DISPUTE RESOLUTION § 6.1 INITIAL DECISION MAKER The Architect will serve as Initial Decision Maker pursuant to Section 15.2 of AIA Document A201-2007, unless the parties appoint below another individual, not a party to this Agreement, to serve as Initial Decision Maker. (If the parties mutually agree, insert the name, address and other contact information of the Initial Decision Maker, if other than the Architect.) § 6.2 BINDING DISPUTE RESOLUTION For any Claim subject to, but not resolved by, mediation pursuant to Section 15.3 of AIA Document A201 2007, the method of binding dispute resolution shall be as follows: (Check the appropriate box. If the Owner and Contractor do not select a method of binding dispute resolution below, or do not subsequently agree in writing to a binding dispute resolution method other than litigation, Claims will be resolved by litigation in a court of competent jurisdiction.) ] Arbitration pursuant to Section 15.4 of AIA Document A201-2007 [ X ] Litigation in a court of competent jurisdiction ] Other (Specify) Init. AIA Document A10110 — 2007. Copyright ©1915, 1918, 1925, 1937, 1951, 1958, 1961, 1963, 1967, 1974, 1977, 1987, 1991, 1997 and 2007 by The American Institute of Architects. All rights reserved. WARNING: This AIA® Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA® Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to / the maximum extent possible under the law. This document was produced by AIA software at 08:51:26 on 12/21/2016 under Order No.2090785946_1 which expires on 02/09/2017, and Is not for resale. User Notes: (944732715) ARTICLE 7 TERMINATION OR SUSPENSION § 7.1 The Contract maybe terminated by the Owner or the Contractor as provided in Article 14 of AIA Document A201-2007. § 7.2 The Work may be suspended by the Owner as provided in Article 14 of AIA Document A201-2007. ARTICLE 8 MISCELLANEOUS PROVISIONS § 8.1 Where reference is made in this Agreement to a provision of AIA Document A201-2007 or another Contract Document, the reference refers to that provision as amended or supplemented by other provisions of the Contract Documents. § 8.2 Payments due and unpaid under the Contract shall bear interest from the date payment is due at the rate stated below, or in the absence thereof, at the legal rate prevailing from time to time at the place where the Project is located. 1.50 % monthly § 8.3 The Owner's representative: James Barnes City of Plymouth - Housing & Redevelopment Authority 3400 Plymouth Boulevard Plymouth, MN 55447 § 8.4 The Contractor's representative: Ryan Erickson Erickson Builders 5900 Quam Avenue NE St. Michael, MN 55376 Telephone Number: 7634979209 § 8.5 Neither the Owner's nor the Contractor's representative shall be changed without ten days wTitten notice to the other party. I (Paragraphs deleted) ARTICLE 9 ENUMERATION OF CONTRACT DOCUMENTS § 9.1 The Contract Documents, except for Modifications issued after execution of this Agreement, are enumerated in the sections below. § 9.1.1 The Agreement is this executed AIA Document A101-2007, Standard Form of Agreement Between Owner and Contractor. § 9.1.2 The General Conditions are AIA Document A201-2007, General Conditions of the Contract for Construction. § 9.1.3 The Supplementary and other Conditions of the Contract: 00 72 00 Supplementary Conditions (Table deleted) § 9.1.4 The Specifications: DIVISION 01 GENERAL REQUIREMENTS 01 10 00 Summary 01 20 00 Price and Payment Procedures 013000 Administrative Requirements AIA Document A701 T" —2007. Copyright ©1915, 1918, 1925, 1937, 1951, 1958, 1961, 1963, 1967, 1974, 1977, 1987, 1991, 1997 and 2007 by The American Init. Institute of Architects. All rights reserved. WARNING: This AIA® Document is protected by U.S. Copyright Law and International Treaties. Unauthorized 5 reproduction or distribution of this AIA® Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to / the maximum extent possible under the law. This document was produced by AIA software at 08:51:26 on 1212112016 under Order No.2090785946_I which expires on 02109/2017, and is not for resale. User Notes: (944732715) 01 30 01 Submittal Cover Sheet 014000 Quality Requirements 01 50 00 Temporary Facilities and Controls 01 60 00 Product Requirements 01 70 00 Execution Requirements 017001 Certificate of Substantial Completion (AIA G704) DIVISION 02 EXISTING CONDITIONS 02 41 19 Demolition DIVISION 06 WOODS, PLASTICS, AND COMPOSITES 06 16 00 Sheathing DIVISION 07 THERMAL AND MOISTURE PROTECTION 07 25 00 Weather Barriers 07 46 19 Siding -Steel 07 46 20 Siding -Engineered Wood 07 62 00 Sheet Metal Flashing 07 92 00 Joint Sealants DIVISION 08 OPENINGS 08 54 13 Window DIVISION 09 FINISHES 09 91 00 Painting (Table deleted) § 9.1.5 The Drawings: T1.0 Title Sheet A1.0 Key Plan, Elevations A1.1 Key Plan, Elevations A1.2 Key Plan, Elevations A1.3 Window Elevations, Window Schedule, Typical Floor Plan A1.4 Window Details, Siding Details A1.5 Canopy Soffit Plan, Details (Table deleted) § 9.1.6 The Addenda: Number Date Pages 1 November 15, 2016 6 Portions of Addenda relating to bidduig requirements are not part of the Contract Documents unless the bidding requirements are also enumerated in this Article 9. § 9.1.7 Additional documents, if any, forming part of the Contract Documents: .1 (Paragraphs deleted) Other documents, if any, listed below: Supplementary Conditions to AIA A101-2007 (attached to this Contract) AIA Document A101 TM — 2007. Copyright© 1915, 1918, 1925, 1937, 1951, 1958, 1961, 1963, 1967, 1974, 1977, 1987, 1991, 1997 and 2007 by The American Init. Institute of Architects. All rights reserved. WARNING: This AIA® Document is protected by U.S. Copyright Law and International Treaties. Unauthorized 6 reproduction or distribution of this AIA® Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to / the maximum extent possible under the law. This document was produced by AIA software at 08:51:26 on 12/21/2016 under Order No.2090785946_1 which expires on 02/09/2017, and is not for resale. User Notes: (944732715) ARTICLE 10 INSURANCE AND BONDS IThe Contractor shall purchase and maintain insurance and provide bonds as set forth in Article 11 of AIA Document A201-2007 and the Supplementary Conditions. (Table deleted) This Agreement entered into as of the day and year fust written above. OWNER (Signature)7RA ' R (Sig rre) Ryan Erickson, Sr t'E0 (Printed name and title) (Printed name and title) AIA Document A101 TM — 2007. Copyright O 1915, 1918, 1925, 1937, 1951, 1958, 1961, 1963, 1967, 1974, 1977, 1987, 1991, 1997 and 2007 by The American Init. Institute of Architects. All rights reserved. WARNING: This AIA° Document is protected by U.S. Copyright Law and International Treaties. Unauthorized 7 reproduction or distribution of this AIA® Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to / the maximum extent possible under the law. This document was produced by AIA software at 08:51:26 on 12/21/2016 under Order No.2090785946_1 which expires on 02/09/2017, and is not for resale. User Notes: (944732715) Supplementary Conditions to AIA A101TM - 2007 Preface (Cover Page): add the language "as amended" following "AIA Document A201TM — 2007, General Conditions of the Contract for Construction" 1. Article 1 — The Contract Documents: in the first sentence, modify the language as follows: "Conditions of the Contract (General, Supplementary and other Conditions, as amended)..." 2. Article 2 — The Work of This Contract: No changes. 3. Article 3 — Date of Commencement and Substantial Completion: No changes. 4. Article 4 — Contract Sum 4.1: delete: "subject to additions and deductions as provided in the Contract Documents. Add: The Contract Sum shall be a Stipulated Sum in accordance with this Section. Any reference in the Agreement to any other Contract Sum calculation methods are hereby deleted. 5. Article 5 — Payments: 5.1.6.1: add the language "as amended" following "Section 7.3.9 of AIA Docuinent A201 TM — 2007, General Conditions of the Contract for Construction" 5.1.6.4: add the language "as amended" following "Section 9.5 of AIA Document A201 TM — 2007, General Conditions of the Contract for Construction" 5.1.7.2: add the language "as amended" following "Section 9.10.3 of AIA Document A201 TM — 2007, General Conditions of the Contract for Construction" 5.2.1.1: add the language "as amended" following "Section 12.2.2 of AIA Document A201TM — 2007, General Conditions of the Contract for Construction" 6. Article 6 — Dispute Resolution 6.1: add the language "as amended" following "Section 15.2 of AIA Document A20I TM — 2007" 6.2: add the language "as amended" following "Section 15.3 of AIA Document A201 TM — 2007" Revise selection of methods of dispute resolution, as follows: And revise selection of methods of dispute resolution, as follows "[X] Litigation in a court of competent jurisdiction" Delete all references to arbitration within the Agreement. 190561v1 7. Article 7 — Termination or Suspension 7.1: add the language "as amended" following "Article 14 of AIA Document A201TM — 2007" 7.2: add the language "as amended" following "Article 14 of AIA Document A201 TM — 2007" 8. Article 8 — Miscellaneous Provisions: No changes. 9. Article 9 — Enumeration of Contract Documents: 9.1.1: add the language "as amended" following "AIA Document A 101 TM — 2007, Standard Form of Agreement Between Owner and Contractor" 9.1.2: add the language "as amended" following "AIA Document A201TM — 2007, General Conditions of the Contract for Construction" 10. Article 10 — Insurance and Bonds: add the language "as amended" following "AIA Document A201 TM — 2007" Contractor and Owner understand, acknowledge, and agree that, in the event of any conflict or inconsistency between this document, the "City of Plymouth -Housing and Redevelopment Authority's Supplementary Conditions to the AIA A 101 TM — 2007", these Supplementary Conditions shall control and supersede any contrary or inconsistent provision of the AIA AlO1TM. CONTRACTOR: DATE 190561v1 OWNER: NAME DATE ARCHITECT: NAME DATE 190561v1