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HomeMy WebLinkAboutHousing & Redevelopment Authority Minutes 09-22-2016APPROVEDMINUTES PLYMOUTH HOUSING ANDREDEVELOPMENT AUTHORITY September 22, 2016 PRESENT: ChairmanJeffKulaszewicz, Commissioners KatieBlack and KiraVanderlan ABSENT: Commissioners Michelle Soderberg, andMarty McCarthy STAFF PRESENT: HRAManager JimBarnes, HRAExecutive Director SteveJuetten, Support ServicesManager DeniseWhalen, andOffice SupportRepresentative Tina Beckfeld OTHERS: none 1.CALLTOORDER Chairman Kulaszewicz calledthePlymouthHousingandRedevelopment Authoritymeeting to orderat7:02p.m. 2.CONSENT AGENDA A.Approve HRAMeeting Minutes forAugust25, 2016. B.PlymouthTowne Square. Accept Monthly HousingReport. C.VicksburgCrossing. Accept Monthly HousingReport. MOTIONbyCommissionerVanderlan, seconded byCommissionerBlack, toapprove the consentagenda. Vote. 3Ayes. MOTION passed unanimously. 3.PUBLICHEARING A.Housing Choice VoucherProgram. Proposed changes totheHousingChoiceVoucher Administrative Plan andsubmissionof HUD-50077-CR SupportServices ManagerWhalengaveanoverviewofthe staffreport. Oneadditional change wasmade anddistributedtothe board. SupportServices ManagerWhalenstated themajorityof changeswerebasedonHUDnotices. ChairmanKulaszewiczaskedSupportServicesManager Whalentohighlightstaff’s recommended changes. SupportServices ManagerWhalenstated achangewas made todelayincreasing thevoucher sizewhen fosterchildrenareadded tothehousehold fromsixmonths toone year. This policyis moreconsistentwithotherhousingauthorities. Anotherchangerequires twoconsecutive months ofachangeforperiodicpayments suchasalimonyandchildsupport before staffwilladjust the tenant rent. Changes werealsomade forrequired information duefortheirannual reexamination providingclear direction, andrepaymentagreementlanguage wasclarified with specifictime periods anddollar amountsof repayment.Commissioner Blackwasconcerned aboutclient’ srequirement to showproofof allchanges. Support ServicesManagerWhalen stated changesweremade forrequired information due atannual reexamination byprovidingcleardirectionandflexibility bymeans ofproof withself-certification.ChairmanKulaszewiczasked howmanyclients aremakingrepayments.SupportServices Manager Whalen stated typically thenumberranges from threeto fiveclients peryear.CommissionerBlack asked ifmedical expenses were aseparatecategory orincluded inthetotal expenses documented forthereexamination process.SupportServices Manager Whalen said medical expenses areincluded inthetotal expensesto determine thetenantrent. Clients aresentthenecessarydocumentsthat need tobereturnedfor theirannual recertification. Manytimes, all requiredinformationinnotprovided when due. Language was addedto submitallremainingrequiredinformation withintendays oftheir recertificationmeeting toavoiddelaysandreworking payments. Chairman Kulaszewicz openedand closedthepublichearingastherewas no onepresent tospeakonthe issue.MOTIONbyChairmanKulaszewicz, secondedbyCommissioner Black, to1) Approve proposed changes totheAdministrative Planto beeffective immediately; and, 2) Authorizesubmission ofthe 50077CRtoHousing andUrban Development (HUD) for thefiscal yearbeginning January 1, 2017. Vote. 3 Ayes. MOTION passedunanimously.4.NEW BUSINESS A.HRA Budgets. Review andapprove 2017HRABudgets. Housing Program Manager Barnes gavean overviewofthestaff report.Chairman Kulaszewicz askedforclarification onnewHRA staff jobshare responsibilities andtheincrease inbudget forthatposition.HRAManager Barnes stated the newHRAhire willbe transitioning into additional planning dutiesandspecial projects. Basedonneeds ofthedepartment, theposition wasupgraded to.Chairman Kulaszewicz asked whichdepartment paysfor shared staff. HRAExecutive Director Juetten clarified thenew HRA hire is presentlypaid exclusively throughtheHRAandwillbeevaluatedoverthe nextyearto determinewhereitshouldbe budgeted.SupportServicesManager Whalenalsotracks hertimeallocations dedicated to each division.Chairman KulaszewiczaskedabouttheSection 8staffincrease from .75 to fulltime. SupportServicesManager Whalen stated withtheresignation ofone ofthe HRASpecialists forSection 8, thenewstaff personwasbroughtonat .75hours thatreduced thestaffing levelsfromtwofulltimeemployees to 1.75. Theworkloadshifted tothe support servicesmanager andhasbecomeincreasingly taxing, notallowingenough timetobespent onduties. TheCity Manager approvedthe .75HRASpecialist toonceagainbecome afulltimeposition. ChairmanKulaszewicz asked about theincreasein thecell phonebudget.HRA ExecutiveDirector Juettenexplainedthatemployees arereimbursed forcellphones andiPadstheypurchased forjobduties through thislineitem.Chairman Kulaszewicz askedaboutthe decreaseinmedicalinsurance expenses. HRA Manager Barnesansweredthatthe budgetchanged withthenewHRA hire.Chairman Kulaszewicz askedabout $80,000transfer outofthebudget.HRA Manager Barnes stated $80,000isa transferoutofthe HRAtaxlevyfor theseniorbuildingsforthehiringof Economic DevelopmentManager. Inturn, TIF funds willbetransferredbackinasarevenue forcapital expenses forthesenior buildings.MOTION byChairman Kulaszewicz, seconded byCommissionerBlack, torecommend CityCouncil adoptthe2017HRA preliminarybudgets. Vote. 3 Ayes. MOTION passed unanimously.5.ADJOURNMENT MOTION byChairmanKulaszewicz, seconded byCommissioner Black, to adjourn the meeting at7:41p.m. Vote. 3Ayes. Motionapproved unanimously.