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HomeMy WebLinkAboutHousing & Redevelopment Authority Packet 08-25-2016MEETING AGENDA PLYMOUTH HOUSING AND REDEVELOPMENT AUTHORITY THURSDAY, AUGUST 25, 2016 - 7:00 p.m. WHERE: Medicine Lake Room City of Plymouth 3400 Plymouth Boulevard Plymouth, MN 55447 CONSENT AGENDA All items listed on the Consent Agenda are considered to be routine by the Housing and Redevelopment Authority and will be enacted by one motion. There will be no separate discussion of these items unless a Commissioner, citizen or petitioner so requests, in which event the item will be removed from the consent agenda and considered in normal sequence on the agenda. 1. CALL TO ORDER - 7:00 P.M. 2. CONSENT AGENDA A. Approve HRA Meeting Minutes for June 23, 2016. B. Plymouth Towne Square. Accept Monthly Housing Reports. C. Vicksburg Crossing. Accept Monthly Housing/Marketing Reports. D. Community Development Block Grant (CDBG). Accept 2015 Consolidated Annual Performance and Evaluations Report (CAPER). 3. NEW BUSINESS A. Removal of Restrictive Covenants – 4980 “C” Garland Court N. 4. ADJOURNMENT DRAFT MINUTES PLYMOUTH HOUSING AND REDEVELOPMENT AUTHORITY June 23, 2016 PRESENT: Chairman Jeff Kulaszewicz, Commissioners Michelle Soderberg, Kira Vanderlan Marty McCarthy, and Katie Black arriving at 7:06 p.m. STAFF PRESENT: HRA Manager Jim Barnes, and Office Support Representative Tina Beckfeld OTHERS: Councilmember Judy Johnson, and Grace Management Representative Jody Boedigheimer 1. CALL TO ORDER Chairman Kulaszewicz called the Plymouth Housing and Redevelopment Authority meeting to order at 7:03 p.m. Item 3C was added to the agenda. 2. CONSENT AGENDA A. Approve HRA Meeting Minutes for May 26, 2016. B. Plymouth Towne Square. Accept Monthly Housing Report. C. Vicksburg Crossing. Accept Monthly Housing Report. D. 4940 Underwood Lane North #C. Approve removal of Restrictive Covenants. MOTION by Commissioner Soderberg, seconded by Commissioner Vanderlan, to approve the consent agenda. Vote. 4 Ayes. MOTION passed unanimously. 3. NEW BUSINESS A. Plymouth Towne Square. Reject bid(s) for window and siding project and authorize staff to rebid in the fall of 2016. HRA Manager Barnes gave an overview of the staff report. Commissioner Soderberg asked what percentages of windows are in the brick portion of the building. HRA Manager Barnes answered about 50%. Window replacement in the brick is more expensive because the process is more laborious. Several units have windows in both the brick portion and the sided portion of the building. Inspec recommended replacing all the windows at Draft Minutes Plymouth Housing and Redevelopment Authority June 23, 2016 Page 2 the same time to reduce costs associated with two separate installs and it would be less disruptive on the residents. Chairman Kulaszewicz asked how much dedicated money is in the reserves for this project. HRA Manager Barnes stated $355,000. The total reserve funds are approximately $1.1 million. Barnes said the HRA could use additional funds from the reserve without risk of depleting too much for emergencies. Replenishment of reserve funds is ongoing. Commissioner Soderberg asked when the HRA would be reviewing the schedule. HRA Manager Barnes stated the property specific reserve schedule would be presented to the HRA in August prior to the budgeting process. Commissioner McCarthy asked if bids taken in the fall would be less and could the project be done during the winter months. HRA Manager Barnes stated that the bid submitted this spring was a competitive bid according to the contractor. Inspec and staff are hopeful that bids received this winter will be more competitive. It would not be recommended for the project to be done in the winter. Commissioner Soderberg inquired about the lack of additional bids. HRA Manager Barnes stated contractors were too busy to submit bids this spring and that is why staff is recommending reopening the bid process in October or November, as this is a slower time for construction. Council Member Johnson asked if the deadline for the current bid process could be extended at this point. HRA Manager Barnes answered no - state statute does not allow for this. By rejecting the current bid, the HRA would essentially be starting the bid process over. Chairman Kulaszewicz asked about the timing of the project if bids were submitted in November. HRA Manager Barnes stated bids submitted in November and awarded in January would give the awarded contactor ample time to order the windows and materials in time for a 2017 spring start date. Commissioner Vanderlan asked if the residents had any concerns. Draft Minutes Plymouth Housing and Redevelopment Authority June 23, 2016 Page 3 HRA Manager Barnes said the residents have been informed and are aware the project is on hold until next year. Feedback from the residents is their preference is to have all the windows replaced at the same time. Commissioner McCarthy asked how we advertise the bid. HRA Manager Barnes stated they are required to advertise in the city’s official paper – The Sun Sailor. Advertising is also done in Finance and Commerce and in architectural plan rooms. MOTION by Chairman Kulaszewicz, seconded by Commissioner Soderberg, to accept staff’s recommendation that the HRA Board of Commissioners reject the bid for the Plymouth Towne Square window and siding project from Project One Construction and authorize staff to issue another request for bids for the project later in 2016. Vote. 5 Ayes. MOTION passed unanimously. B. Plymouth HRA Rehabilitation Loan Foreclosure. HRA Manager Barnes gave an overview of the staff report. Councilmember Johnson asked if the proposed offers were a joint effort. HRA Manager Barnes stated no, the offers were separate. Commissioner McCarthy asked if the deal fell through with Ms. Jane Green, could the HRA pursue the offer presented by Mr. Jesse Olson. HRA Manager Barnes stated staff’s recommendation could be amended for the motion to allow for flexibility. Chairman Kulaszewicz commented if the HRA was interested they could buy the property to take first position, rehab the property, and resell. The first mortgage is $200,000; the second mortgage is $19,000; and the assessed value is $238,300. Commissioner Soderberg asked if the HRA assigned their rights of the rehabilitation loan over to Ms. Green, the HRA would recoup $12,000 and be able to walk away. HRA Manager Barnes confirmed. It was Commissioner Soderberg’s opinion that for about $20,000 it was not worth the time and money involved to buy and resell the property. Commissioner McCarthy added his experience with the City of St Paul with buying and reselling of properties was an enormous amount of work. Draft Minutes Plymouth Housing and Redevelopment Authority June 23, 2016 Page 4 Commissioner Black asked how the offers came about. HRA Manager Barnes stated they contacted him directly. MOTION by Commissioner McCarthy, seconded by Commissioner Soderberg, to approve the assignment of the Plymouth Housing and Redevelopment Authority’s Rehabilitation Loan in the amount of $19,699.53 for the property located at 1615 Merrimac Lane North. Vote. 5 Ayes. MOTION passed unanimously. C. Information on Interfaith Outreach & Community Partners. Commissioner Soderberg was invited to tour Interfaith Outreach & Community Partners (IOCP) and gave a summary of her visit. IOCP serves families in crisis and their model is to stabilize, define immediate needs, and assist with housing. IOCP has formed a separate corporation for housing development. Currently they are working on a development in Medina directly behind Target, with a separate building that IOCP will have a satellite office to provide services to the residents. This type of development reduces isolation and provides a community of support. Barriers to this type of community may be ‘not in my back yard’ and high associated costs. 5. ADJOURNMENT MOTION by Chairman Kulaszewicz, seconded by Commissioner Soderberg, to adjourn the meeting at 8:22 p.m. Motion approved unanimously.