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Home My WebLink AboutCity Council Packet 08-16-2016 Special Special Council Meeting 1 of 1 August 16, 2016 CITY OF PLYMOUTH AGENDA SPECIAL COUNCIL MEETING AUGUST 16, 2016, 6:00 p.m. MEDICINE LAKE CONFERENCE ROOM 1. CALL TO ORDER 2. TOPICS A. Budget/CIP B. Set future Study Sessions 3. ADJOURN STUDY SESSION COUNCIL MEETING August 16, 2016 Agenda Number: 2.A To: Dave Callister, City Manager Prepared by: Jodi Bursheim, Finance Manager Reviewed by: Luke Fischer, Administrative Services Director Item: 2017 Budget Overview 1.ACTION REQUESTED: Review budget materials and provide staff direction for the preliminary 2017 tax levy (to be considered on September 13). 2.BACKGROUND: The City’s 2016-2017 Biennial Budget was adopted in at the end of 2015. This document established the 2016 levy and spending plan and set targets for 2017. Over the course of the past three months, departments refined the concept targets set in 2015 for 2017. The City Manager and budget team held meetings with each department to review line item detail. As a result of these meetings, staff is pleased to present a preliminary General Fund budget that meets the organization’s service demands and offers a proposed levy increase of 4.9%. The proposed 2017 levy is $32,806,280 or a 4.9% increase from 2016. This proposed levy maintains the City’s investment in Street Reconstruction, Park Replacement, and Capital Improvement Funds with a 2% increase to each levy. Staff recommends a $30,000 increase to the Recreation Fund levy for the second year in a row, in an effort to restore it to its pre-2009 funding level ($678,497). Staff also recommends a $10,000 increase to the HRA levy for the second year in a row to maintain investment in this area. The proposed 2017 budget is balanced. It funds the second year of a three year plan to create and staff a fifth police patrol district – adding two new officers to staff. The proposed budget also supports the addition of three full time fire fighters to help the City reposition its service delivery model. The General Fund expenditure budget increased by 3% over 2016. Combined, the proposed public safety budget represents about 75% of the increase. Staff believes this focuses new spending to meet the City Council’s public safety priorities for the upcoming year. The 2017 Personal Services budget for all funds is $29,902,528 and includes 259.1 full time equivalents (FTEs), an increase of 6.97 FTEs from 2016 staffing levels. Wages reflect a 3% increase for all regular positions. The Personal Services budgets accounts for some adjustment to health insurance for 2017. Page 1 FTEs Description Department -0.5 Reclass. from full-time Solid Waste Mgr to part-time Solid Waste Coord. Public Works 2 New Patrol Officers Police 0.25 Ice Center OSR - (from part-time to full-time)Parks 1 Assistant Ice Center Manager Parks 3 Full-time Firefighters Fire 0.25 HRA specialist (from part-time to full-time)Community Dev 0.6 Office Support Rep (from temporary to part-time regular)Parks 0.37 Office Support Rep (from part-time to full-time)Public Works 6.97 Net change proposed for 2017 2017 FTE Change Summary The proposed Capital Improvement Plan (CIP) is attached. Staff proposes about $3.7 million in new or changed projects from the 2017 concept budget. New projects account for approximately $1.2M of the amended amount and include projects such as a replacement of the fire departments SCBA equipment ($554,000), additional work associated with the I-494 project ($250,000), and an enhanced disaster recovery and backup solution for the City’s IT infrastructure ($100,000), switch, phone and camera equipment upgrades ($100,000), public facility upgrades ($150,000) and drainage improvements ($25,000). The remainder of amended amount is for changed projects that are now planned to be completed in 2017, but have been changed from a past CIP (either deferred or advanced) along with updated pricing. A few examples include replacement of permitting system ($375,000), sidewalk machine for snow plowing ($170,000), increase for police body cameras ($35,000), Dome Replacement cost adjustment ($275,000), Ice Center refrigerant conversion ($1,500,000), replacement of ice center roof ($1,350,000), Olympic Ice Rink Conversion ($918,000), increase for replacement of boardwalks ($100,000), parking lot repair ($550,000), various street project adjustments, and other miscellaneous equipment needs. Overall, the proposed expenditures for all funds increased by 5% for 2017, which is up slightly from the 2017 concept that was developed in 2015. Staff believes that, despite this increase, the tax impact for residential properties will be relatively stable as the market continues to strengthen and grow. 3. BUDGET IMPACT: Staff will update the budget further after the Council’s discussion tonight and in its upcoming study sessions. The preliminary levy is set to be presented on September 13 and the final adoption is planned for December 13. 4. ATTACHMENTS: Budget Documents Page 2 Page 3 Page 4 SPECIAL COUNCIL MEETING August 16, 2016 Agenda Number: 2B To: Mayor and Council Prepared by: Dave Callister, City Manager Reviewed by: Item: Set Future Study Sessions Pending Study Session Topics (at least 3 Council members have approved the following study items on the list): None at this time. Other Council requests for Study Session Topics: None at this time. Page 1 SUN MON TUE WED THU FRI SAT 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 August 2016 3400 Plymouth Boulevard Plymouth, MN 55447 OFFICIAL CITY CALENDAR Phone: 763-509-5000 Fax: 763-509-5060 7:00 PM PLANNING COMMISSION MEETING Council Chambers 8:00 PM REGULAR COUNCIL MEETING Council Chambers 7:00 PM ENVIRONMENTAL QUALITY COMMITTEE (EQC) MEETING Medicine Lake Room 7:00 PM PLANNING COMMISSION MEETING Council Chambers 7:00 PM HOUSING AND REDEVELOPMENT AUTHORITY (HRA) MEETING Medicine Lake Room SUN TUES MON WED THUR FRI SAT 5:30 PM SPECIAL COUNCIL MEETING Budget/CIP Medicine Lake Room 7:00 PM REGULAR COUNCIL MEETING Council Chambers Modified on 06/09/2016 CHANGES ARE NOTED IN RED 2:30-5:00 PM NIGHT TO UNITE KICKOFF Plymouth Creek Center 6:30-9:30 PM NIGHT TO UNITE CITY COUNCIL FILINGS OPEN CITY COUNCIL FILINGS CLOSE 5:00 PM CHACHANGES ARE MADE IN REDN STATE PRIMARY ELECTION DAY Polls open 7:00 AM to 8:00 PM 10:00 AM - 3:00 PM ABSENTEE VOTING ABSENTEE VOTING Until 5:00 PM CITY COUNCIL FILINGS DEADLINE TO WITHDRAW 5:00 PM 6:00 PM SPECIAL COUNCIL MEETING Budget/CIP Medicine Lake Room 6:00 PM SPECIAL COUNCIL MEETING (If Needed) Budget/CIP Medicine Lake Room Page 2 SUN MON TUE WED THU FRI SAT 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 September 2016 3400 Plymouth Boulevard Plymouth, MN 55447 OFFICIAL CITY CALENDAR Phone: 763-509-5000 Fax: 763-509-5060 7:00 PM PLANNING COMMISSION MEETING Council Chambers 7:00 PM ENVIRONMENTAL QUALITY COMMITTEE (EQC) MEETING Medicine Lake Room 7:00 PM PARK & REC ADVISORY COMMISSION (PRAC) MEETING Park Maintenance 7:00 PM PLANNING COMMISSION MEETING Council Chambers 7:00 PM HOUSING AND REDEVELOPMENT AUTHORITY (HRA) MEETING Medicine Lake Room SUN TUES MON WED THUR FRI SAT Modified on 07/14/16 CHANGES ARE MADE IN RED LABOR DAY CITY OFFICES CLOSED 5:30 PM SPECIAL COUNCIL MEETING Update on Mill and Overlay Program Medicine Lake Room 7:00 PM REGULAR COUNCIL MEETING Council Chambers 5:30 PM SPECIAL COUNCIL MEETING Review Section 530 of the City Code (tree preservation) Medicine Lake Room 7:00 PM REGULAR COUNCIL MEETING Council Chambers 11:30 AM - 3:00 PM Plymouth on Parade Celebration City Center Area CHACHANGES ARE MADE IN REDNGES Page 3 SUN MON TUE WED THU FRI SAT 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 October 2016 3400 Plymouth Boulevard Plymouth, MN 55447 OFFICIAL CITY CALENDAR Phone: 763-509-5000 Fax: 763-509-5060 7:00 PM PLANNING COMMISSION MEETING Council Chambers 7:00 PM REGULAR COUNCIL MEETING Council Chambers 7:00 PM ENVIRONMENTAL QUALITY COMMITTEE (EQC) MEETING Medicine Lake Room 7:00 PM PARK & REC ADVISORY COMMISSION (PRAC) MEETING Plymouth Ice Center 7:00 PM HOUSING AND REDEVELOPMENT AUTHORITY (HRA) MEETING Medicine Lake Room SUN TUES MON WED THUR FRI SAT COLUMBUS DAY Observed 5:30 PM SPECIAL COUNCIL MEETING Utility rate study Medicine Lake Room 7:00 PM REGULAR COUNCIL MEETING Council Chambers Modified on 04/13/2016 CHANGES ARE NOTED IN RED 7:00 PM PLANNING COMMISSION MEETING Council Chambers 30 31 6:30 PM City Volunteer Recognition Event Plymouth Creek Center CHA CHANGES ARE MADE IN RED 6:00 - 8:30 PM Halloween at the Creek Plymouth Creek Center Page 4 SUN MON TUE WED THU FRI SAT 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 November 2016 3400 Plymouth Boulevard Plymouth, MN 55447 OFFICIAL CITY CALENDAR Phone: 763-509-5000 Fax: 763-509-5060 7:00 PM PLANNING COMMISSION MEETING Council Chambers 5:30 PM SPECIAL COUNCIL MEETING Budget/CIP Medicine Lake Room 7:00 PM REGULAR COUNCIL MEETING Council Chambers 7:00 PM ENVIRONMENTAL QUALITY COMMITTEE (EQC) MEETING Medicine Lake Room THANKSGIVING HOLIDAY 7:00 PM PLANNING COMMISSION MEETING Council Chambers 7:00 PM HOUSING AND REDEVELOPMENT AUTHORITY (HRA) MEETING Medicine Lake Room 7:00 PM REGULAR COUNCIL MEETING Council Chambers SUN TUES MON WED THUR FRI SAT THANKSGIVING HOLIDAY CITY OFFICES CLOSED CITY OFFICES CLOSED Modified on 04/13/2016 CHANGES ARE NOTED CHACHANGES ARE MADE IN RED VETERANS DAY Observed CITY OFFICES CLOSED Daylight Savings Ends Set Clocks Back 1 Hour ELECTION DAY Polls open 7:00 AM to 8:00 PM Plymouth Arts Fair Plymouth Creek Center Plymouth Arts Fair Plymouth Creek Center 10:00 AM - 3:00 PM ABSENTEE VOTING ABSENTEE VOTING Until 5:00 PM Page 5