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HomeMy WebLinkAboutHousing & Redevelopment Authority Packet 10-22-1979mil} data AGENDA PLYMOUTH HOUSING AND REDEVELOPMENT AUTHORITY OCTOBER 22, 1979 6:30 P.M. I:. Rol l Call II. Minutes of August 27, 1979 III. Housing Rehab Committee's Request to Raise Home Improvement Grant Income Limits IV. Handicap Accessibility V. Section 8 Program Management Review by HUD VI. Section 8Mtnimum Housing Duality Standards -Survey by HUD V.II. Non -Renewal of Certificates for Two Families on the Section 8 Program VIII. Response from Auditing Firms Regarding HRA Audit IX. Adjournment 0 CITY OF PLYMOUTH 3400 PLYMOUTH BLVD., PLYMOUTH, MINNESOTA 55441 TE!,9PHONE (612) 559-2800 DATE: October 17, 1979 MEMO TO: Housing Authority -Commissioners FROM: Milt Dale SUBJECT- Agenda for October 22, 1979 HRA meeting At its September meeting, the Plymouth Housina Rehabilitation Committee passed a resolution requesting that the Plymouth Housing Authority consider raising the income limits for the cities Housing Rehab program to equal that of the Section 8 Rent Assitance program. These income limits are as follows: Family Size 1 2 3 4 5 6 7 8 or more Income Limit 11,760 13,450 15,000 16,800 17,850 18,900 19,950 21,000 As you may know, the present income limits for the City program is set at $7,500 per year. In discussing this matter with Hennepin County officials who administer the program, they have stated that the City Council may set whatever income limits it deems appropriate. These intone limits must be set by the Council, by a Council resolution. If the Housinq Authority commissioners wish, I shall direct a memo to the Plymouth City Council revising the income limits as per the commissions direction. It was a consenses of the Housing Rehab committee, that Plymouth homeowners with incomes equivalent to Plymouth renters should be entitled to equal consideration. At a recent seminar held by Hennepin County to inform City staff people within Hennepin County of changes mads in the regulations governing the Home Improvement Grant Programs. Staff was informed that State privacy act would not permit names of any recipients of grant funds to be released at a public meeting. It is okay however, to use the names of recipients at the Housing Rehab committee level, as long as this meeting is not open to the public. Mark Elmberg of Hennepin County indicated that several lawsuits have resulted when the privacy of several recipients were felt to bel Wrinaed upon. At the 1ast:Housing Authority meeting Commissioners discussed the request.of a handicap family in Plymouth to receive additional money to make handicap accessibility improvements within their home. A motion wasmade and carried to direct staff to do the following: 1. To research this application with other State agencies to determine the availability of funds from some other source to help these particular citizens, 2. Short of finding any other funds from another source, that an effort be made to proceed with this request on the basis that we will receive this much in addition to our normal grant, a * • a Page 2 October 17, 1979 Now to Housi-ig Authority Commissioners 3. To prepare a policy resolution, to be reviewed at the next meeting, dealing with the differential between the original concept of the rehabilitation program versus this type of request and an amendment to the present policy clarifying the limitations on the size of a single grant.. Staff has proceeded along these lines and its research endeavors has found that there are no other state agencies that can assist this particular family at this time. Further staff determined that the City would not be able to receive additional monies from either the State or the County if we provided funding from our City program. Finally, a policy resolution has been prepared for the Commissioners' review. I further add, that the Housing Rehab committee also directed staff to write a letter to Hennepin County to obtain further clarification of this request. This letter is attached for Commissioners' review. During the end of August, the Plymouth Section 8 program was under scrutiny by the Department of Housing: and Urban Development. The HUD area office conducted a housing program management review with Ms. Bratrud conducting the review. As a result of this review, the Housing Authority is in receipt of the findings and recommendations made by Ms. Bratrud. Staff has been in the process of attempting to correct deficiencies in its office procedures and has directed a letter to Thomas Feeney in that. regard. In addition to the review made of the management portion of the Section 8 program, survey was made of several of the apartment units presently being rented by Section 8 renters. This special Housinc Ouality Standards survey determined that there were deficiencies in three of the apartment units inspected. There were six apartment units inspected in all. I will be getting in touch with the apartmentmanaMent of each apartment request that they make the proper repairs to correct the deficiencies, Recently problems surfaced in regards to two renters on our Section 8 Rent Assistance Program. In one case the renter vacated her apartment without giving our office prior notice. She had earlier allowed a friend to move into her apartment and this friend continued to stay in the apartment after the. Section 8 renter had vacated. The result was a squatter renter in an apartment who was not paying rent. Management's attempt to dislodge the squatter proved initially futile. Management attempted to remove the squatter by legal action. However in court, the judge allowed the squatter to remain at the apartment until the middle of the month provided she would be able to move out by then, if not she was allowed to stay til the end of that month! I was contacted by the maragmenet of the apartment to investigate the situation. I inspected the apartment after a one day delay when the squatter refused to allow my admittance into the apartment on that day. As a result of this situation, I. have notified the Section 8 renter that she will no longer be certified for the rent assistance program in Plymouth. Shortly thereafter, another problem renter on the proqram refused to make rent payments and refused to pay damages done to a refrigerator in her apartment. This renter was also taken to court and the management attempted to evict her.- However, two legal technicalities prevented the management from evicting her at..the time they desired. I have written her that she is now terminated from the Section 8 rent assistance program in Plymouth due to her nonpayment of rent. I have been in contact with legal aid in regards to this situation and I do expect some flack from her legal aid representative. In both cases I have briefed the Executive Director of the Housing Authority, Jim Willis, of each situation. Unfortunately, there is still no adequate mechanisim to prevent renters such as this from going to another community and: be on a Section 8 program in that community. Page 3 October 119 1979 Memo to Housing Authority Commissioners On September 259 1979, 1 mailed letters to six certified public accountants to solicit their interest in providing an audit of the Plymouth HRA for the period January 1, 1978 through June 30, 1979. At this time, only one firm has responded by mail. I have received two telephone calls in regards to my correspondence as well. The letter I drafted was reviewed by Jim Willis, Executive Director, and he sunested that the firms contacted be local firms who would be readily available. To com-A y- with HUD requirements I do need to receive three proposals. I have enclosed a copy of the letter from the one accounting firm that has responded. Attachments: 1. Minutes of August 27, 1979, Plymouth HRA meeting 2. Minutes of the Plymouth Housing Rehabilitation committee of September 19, 1.979 I Resolution 4. Letter from Mark Elmberg of Hennepin County S. Section 8 Program Management Review Packet from HUD 6. Letter from Milt Dale to HUD 7. Section 8 Minimum Housing Ouality Standard Survey by HUD 8. Letter to two families taken off the Section 8 Rent Assistance Program 9. Letter from Boulay, Heutmaker, Zibell and Company, a certified public accounting firm N Nr OF HOUSING AND URBAN DEVELOPML.NTDEPAglItE` ae ' / MILIAOPPICEii* f 6W FRANCE AVENUE SOUT" WNNEAPOLM 19NNESOTA 55M mmHg September 269 1979 - fMM1 04pn% uUmw Nem•36c'} a \. N WCOLV, mars* To. titin 5.6mmSte1. Mr. John Spaeth, anirmac housing and Redevelopment Authority of Plymouth 3400 Plymouth Boulevard Plymouth., iftnassota 55441 Dear W. Spaeths Ssbject: Section 8 Existing Housing Program Management Review, Project MR4&E172-001 Enclosed is a copy of the Section 8 Existing Housing Assistance Payments Program Mmagemlent Review Report prepared following the field review conducted by members of our staff on August 30 and. 31. 1979. We ssk. that the Authority take the appropriate corrective actions as required. Please inform our office in witing within thirty days of the corrective actions taken. Mit inspection reports will be provided separately. If there are any items Welch you consider to be incorrect or with which you die es please advise us by letter. Sincerely. AT. Feeney Area Kanager Enclosures A PLOMM BDUSMG AND REDEVELOP AVnMRIW SBCTICK 8 EMMIG HOUSIIBi ASSISTANCE PAN48M PROGRAM MANAG$ REVIEW REPORT PROJECT m46-£172-oo4 MSCRIPTION OF RBVM a A review of the above program was conducted on August 30 and 319 1979 by Nancy Bratrud of the Assisted housing Management staff, M=eapolis/St. Paul. Area. Office, in accordance with the instructions in Chapter 59 paragrapb 6, of Handbook 7$20.3. Document review findings are summarized. in the attached list.. General recommendations and additional findings are described in the following narrative. Please report to the Area Office specific actions taken to correct these fizidings within thirty days. we request also that the Authority respond in narrative to the general recomnendLtions contained in the report. T.he Plymouth Housing and Redevelopment Authority is responsible for the administration of 72 units of Section 8 Existing Housing Assistance within the city of Plymouth. At the date of aur review, 62 of the `72 uni.ta were under lease/HAP contract agreement representing 86 percent utilization. Our review iniluded internal controls, marketing, housing quality standards, staffing, a document review, rents and administrative management procedures and policies. As this is the first review of the Plymouth program, all program requirements were examined for compliance with the Annual Contributions Contract. Before leaving the Authority, No. Bratrud met with Mr. Dale to discuss results of the review. FIIMMM AND MCOPSSIDATIMIS Two mayor areas of concern affecting the Federal interest are underutili- zation of the allocation and insufficient internal control systems. The Plymouth Annual Contributions Contract was effective August 129 19-(7. The Authority stated in it's Administrative Plan that rent -up of the program would be eccomplished by the end of the first twelve months. Our review of the program utilization indicates that only 86% of the allocation is utilized. Ordinary turn -over should not reduce utilization below 9% after rent -up. r We recommend the Authority immediately issue cer-ficates in the two bedrotm category to at least seven more qualified waiting list applicants. If there Is . reason to believe that these nine two bedroom certificate holders will. not subsequently obtain suitable unite, the Authority may choose to "over - Issue" additional two bedroom certificates in order to assure successful utiliz.%tion in this category. The one bedroom and three bedroom categories are satisfactory. r Th#_- second area of concern, th-it of insufficient internal control systems, afre^ts the Authority's Housing Assistance Payment Contract control. The Authority presently pays tree landlords monthly from a list prepared by the Ple-omer and provided to Accounting stating the amount and payee of the Howirg Assistance Payment contract ob.Ligation. We recomend the Authority establish a Housing Assistauce Payments Contra^t register to include: 0 ) rause and address of the family nama aad address of the owner 3) dwelling unit Eire 4) effective date of the lease expiration date of the lease 6) monthly contract resat payable to owner 7) monthly rent payable by i"amily 8) monthly Housing Assistance Payment C- .er information shwald include the date the family vacates; number of d4z the unit is vacant and may inclda vacancy, damage and unpaid rent loss paid; the certificate number; telephone numbers; tenant payments; and rent exceptions.. A suggested format is enclosed with the Planner's copy of this report to assist the Authority in carrying out this requirement. We recommend the Authority order from the U.S. Superintendent of Documents, Handbook 7420.6, February 1978, "Housing Assistance Payments Program Accounting" Number One, for further direction. A seggested system of numbering control for both Certificates of Participation and Housing Assistance Payments Contracts was discussed at the close-out interview. Some Authorities have found a color coded numbered card system representing the allocation is a useful tool. Rent exceptions, re -issue and over -issue are easily tracked with such a device. The applicant pool can also be organized in a similar way. housing Assistance Payment Contracts must be numbered to correspond with the register. A Contract number "master" log is very useful to maintain systeimtt-.c number assignment to neer Contracts and a back-up "history" of program management. We found administrative practices involving marketing, inspections, the waiting .list, utility allowance schedules, verifications, allowances to income, rent computations, and general program requirements to be satisfactory with sorm specific exceptions noted in the document rci+iew findings. Mr. Dale dem- nstrates an excellent understanding of the program and possesses good skills in relating to participants and owners alike. We recommend that someone less highly qualified be assigned to learn and carry out more day-to-day activities of program management. In addition to capacity, it would be less costly to the program and a more appropriate assignment of duties for an assist- ant to obtain verifications, perform clerical functions and resolve ordinary daily contrets from consumers, participants and owners. Now that Mr. Dale hau set up the program, he could be available tc supervise and direct these Par- activities while continuing to conduct unit inspections, lease approvals, and other key functions. The rent reasonableness surveys prepared by Mr- Dale are excellent and adequately support the Authority's certifications of reasonableness. 100% of the allocation has been granted 10,E over Fair Market Rent exceptions. We suggest the Authority request 20% over Fair Market Rent exceptions in some localities in accordance with 882.106 to assist the Authority in maintaining high utilization (over 95%) of the allocation. We have enclosed a suggested format for amendment to the lease/HAP agreements. in instances of interim rent split changes and re-examinations when the participant and owner choose to renew the lease agreement. The Authority may wish to modify or adopt the enclosure to better meet it's own needs. Approximately 60% of participants incomes fall within Very Low Income categories thus fulfilling the 30% minimam requirement. in summary, we find. the Authority to be in substantial compliance with the Annual Contributions Contract and Federal Regulations with the exceptiors stated. We thank the Authority and the staff for the gracious assistance and cooperation extended to us in carrying out tais review. P"Jeat Nave , • ro.3eat bR mber ; 45..rt72-001- Project Address .340c} Plnnouth Htvd. ato 'TG0W L.._...P$•. t. oftPas. Ie L Rudd. Ethel. Thompson. Eleanor fifer. Allen Forseth. Alyson i Section 8 Westing Review of ProJeet Operations Z CMTVY THAT ALL ACM= 88 FORTH BWd VW COMPUM AS BMW* Dater„ Owner ement Agent Corrective. Action to be taken Report ofSpecific For Details See Tenant File Date Sheet) I Corrective Action Taken aitiate re-examination. Complete all requi verificationsand documents; related to certificate,, lease, and HAP. Has this participant moved -insufficient data in file to audit. Complete required program documenta and place in tenant file. No HAP, lease, request for lease approval., and other basic documents are missing. Complete required progrem documents and place in tenant file. No HAP, lease, request for lease approval, and other basic documents are missing. Complete required program documents and plate in tenant file. No HAP, lease, request for lease approval, and other basic documents are missing. !I Initiate re-examination and complete required documents. Insiuf Icient data to carry out audit.. Correct two bedroom certificate issue to three bedroom at next re-examination. Complete all required documents. I$ l Use RWS=G b REDEVELOPMENT ANUORITY OF BRAINERD 410 East Rivet Road Brainerd, Minnesota 56401 Telephone: 829-8634 SECTION 8 RENEWAL APPROVAL CONTRACT NUMBER Tenant Landlord Address. Address City and Zip Code City and Zip Code. A lease currently exists between the above-named Tenant and. Landlord for the Tenant's premises, as above which will expire. The Landlord hereby advises the Housing and Redevelopment Authority of Brainerd (the "Authority") that. t%e above. premises will be leased to the tenant for an additional term. The term will start and will end It is agreed by the Landlord and the Authority that.: 1. The monthly total contract rent for the new lease will be S. , the amount payable by the Authority as a housing assistance payment pursuant to the Section 8 Program will be $ , and S w1ll.be payable by the tenant directly to the Landlord. 2. Except for any changes in Item pl above, all the current lease provisions and addendum, if applicable, will apply to the new lease term without alter- ation, except: (State "No other changes" or list any changes.) 3. None of the provisions of Form HUD 52517D (Prohibited Lease Provisons) shall be contained in any new lease. The statements made in Form HUD 52517A (Request for Lease Approval) are still valid and subsisting.. The reason for the difference, If any, between the new contract tent (listed in Item 01 above) and the contract rent charged last year is: 4. The Authority approves the lease renewal for the additional term based on the above provisions and certifies that the contract rent is reasonable. 5. The Housing Assistance Payments Contract between the Landlord and the Authority Is hereby extended for a period equal to the above -stated additional lease term. 6. This renewal document is hereby incorporated into the Housing Assistance Payments Contract for the premises. HOUSING AND REDEVELOPMENT AUTHORITY OF BRAINERD 410 East River Road Brainerd, Minnesota, 56401 Executive Director Date Lessor Date THE UNDERSIGNED TENANT CERTIFIES THAT HE/SHE HAS READ THIS RENEVAL AND ACCEPTS ITS TERMS ;.ND CONDITIONS. Tenant Date APPLICATION NO. Rent Certification HAP Contract - Part. 1. H&P Contract - Part II Shopping Incentive Credit . Lease Approval Request for Lease Approval Addendum to lease (Not to be used with HRA -Lease) lease Inspection Report Certificate i i Section.8 Application Registration Income verification. Asset verification ' Correspondence Comments:- Reviewed omments: Reviewed by: Date: M f HOUSING Tenant. Names Adreast owner -of Units Address of. Ownert rMVELOWMea AUTHORITY SECTION 8 Unit Sizes Certificate No.: Gross Family Contrib.t Utilities: Allowances Shopping Incentive Credits Ket Family Contrit.: HAP to Owner check Mailed To: Et=. Date of Leas: Up. Date of Lpasel: Eff. Date of HAP Contract: Zxp. Date of IMP Contp!mqjt.*.__.._l a CI1Y October 1, 1979 Thomas T. Feeney HUD Area Manager 6400 France Avenue South Edina, Ninnesota 55435 Dear Nr. Feeney: We have read your correspondence relative to our Section 6 Existing. Nousing Program in term of the management review conducted by Nancy Bratrud on August 3041, 1979. In response to this review, our office has taken the following actions: 1. Recently we initiated a color coded nu*ared card,system indicating the name of the current certificateholder, certificate holder's address, dependents, apartment complex, certificate number, date certificate was issued and telephone number of the certificate holder. 2. We have attempted to issue more certificates in accordance with your instructions as per our under -utilization of two bedroom apartment certificates. Norailly our office corresponds with any applicant by mail if we have been unable to ,reach that applicant by telephone to determine if they still have an interest in the Section 6 program in Plymouth. The.letter gives the prospective certificate holder a ten day period to respond to indicate an Interest in the Section 6 program. We mailed out six such letters on September 6, 1979 with only one party responding, she has been certified and is presently renting an apartment in Plymouth. Presently efforts are being made to contact Inure - potential two bedroom certificate holders. We would anticipate ' that these certificates will all be granted during the month of October. 3. We are in the process of completing those tenants' files where documentation is insufficient as per Nancy Bratrud's review at this time. X 3400 PLVMM M 60ULEVARa PLYMOUTM. MINNESOTA 66611. MVWONE 019) 5WW Page 2 October 1, 1979 Thaws T. Feeney Edina, Minnesota ' This month we will begin to establish a Mousing Assistance Payments Contract Register. Me will include those items requested in your review. A sample copy of our Housing Assistance Payments Contract Register is included for .your perusual. We appreciated very much the review by your office as it has alerted to us deficiencies in our office procedures. Ve felt it to be a very honest and thorough review and will seek to bring.our program into prompt compliance with the review findings. If we may be of any further help in these matters, please bring it to our attention. Sincerely, P14 , Nilt Dale Plymouth HRA M0: dm cc: Nancy Bratrud John Spaeth Jim Willis i r omir" UMI eiovp eneonwat ed October S. 1979 Mr. Milt Dale City of Plymouth City Hall 3400 Plymouth Lane Plymouth, MN 55441 RE METROPOLITAN TOWNHOUSES PLYMOUTH, MINNESOTA Dear Milt: 3140 HARBOR. LANE MINNEAPOW. MINNESOTA 68.411 612.6s9-1711 In accordance with our conversation this week, please find enclosed several copies of the information I compi?,ed which highlights various aspects of the Sectionll(b) financing program with respect to Public Housing Agency (PHA) involvement. As you know, the project in question is a 40 -unit townhouse development to be built on approximately - five acres of land currently zoned R-3 located off of South Shore Drive in the City of Plymouth. This development is currently in the latter stages of processing at the Department of Housimg & Urban Development and would be subsidized pursuant to Section 8 of the dousing & Community Development Act of 1974. Should you or any member of the Housing Redevelopment Authority or the attorney for the Housing Authority have any questions regarding this Matter,please feel free to contact me at your convenience. very truly yours, JWS/sl Encl. I BOULAYT HEUTMAKER, ZIBELL & CO. CERTIFIED PUBLIC ACCOUNTANTS LCC NtLTPARS.R CPA 6000 FRANCE AVC 9. MINNEAPOLIS. MN OS439 • PHONE 461V 020-984A DONALD F. itIMLL. CFA 2239 NO NANLINP_ AVL ST: PAUL. MN. 88113 . PNONC 16121 63a-"25 JANts N.. NAIII CFA O P CNINPCRLt. CPA. TSINt:0VOR 10"V90 CFA October 10, 1979osNN,a PaVer"I/ CPA 008011r d FNAN*Ki. CPA too a WiLl.. CPA Nt NaLp DP J"Aas P ""1466 CPA Til! INTCdNAT7OkAi 4"UP 641W4 O IIOCITER CPA of AccOUNT:NO FIRM11 AOar".A. 1&&a* tow wtTN O,ICCa PCTC11 K. JOy11aON COO, IN PRINCIPAL CIT168 DAVID 6 1TRNSON C/ TINOTNV 91 NANSON, CCL NCMsea Or Jan" NUNT, CPA SCC AND Powsm CONPAN.I 6 RICHAMM J OUPPOSIA CFA PA&rrima StCT;ON6 OT TSI¢ MICMO&A4.P 00611. CPA 4414UIICAN INSTITUTE OF JCIIII.T M. NA6 41909b CPA f tpTl.`Cp PVaLte a:COy NTA%T6 J. A VOUSAV IIaDo.ltA: d AUSTIN 00444T. RCTM O Mr. Milt Dale weey"•. 1 ' city of Plymouth , IL Housing and Htedevelopment Authority t+:. 3400 Plymouth Boulevard Plymouth, Minnesota 55441. Dear lir. Dale: ` At your request, we are pleased to submit our proposal regarding the ~-' 6 examination of the financial statements and additional information of the city of Plymouth's Section 8 Housing Assistance and Home Improvement Grant Programs for the eighteen -month period of January 1, 1978 through June 30, 1979. Our examination will be made in accordance with generally accepted auditing standards and the audit requirements set forth in the Department of Housing and Urban Development for Audits of public Housing Agencies by independent Public. Accountants. in addition, our examination will include other auditing procedures necessary to enable us to express an opinion on the fairness with which the financial statements present, in all material respects, the financial position and the results of operations in accordance with generally accepted accounting principles applied on a basis consistent with the preceding. period. An essential feature of our examination is the review and evaluation of your system of internal control uponwhich the scope and extent of our audit tests will be determined. Such audit procedutec and tests will be those we consider necessary in the -circumstances. Such an examination is not intended to be sufficiently conclusive to assure the discovery of errors, defalcations or similar irregularities, although such discovery may result. However, we feel that it offers an acceptable balance between conclusive reliability and reasonable audit costs. The examination provides for inquiries and selective tests of your operating procedures,including those designed to safeguard property, and gives reasonable assurance that the overall financial position and results of operations are fairly presented on the basis indicated. It should be recognized, however, that such an examination gives less assurance as to the accuracy of the individual items appearing in the financial statements, since the tests are directed toward forming an opinion on the financial statem.:nts taken as a Whole. We will of course inform you if as a result of this examination, we feel there is a need to investigate for possible past irregularities and if the accounting system and procedures need to be reviewed more extensively. Mr. Milt Dale October 10,. 1979 Page Z Our fees for these services will be based on appropriate standard hourly rates for the professional staff required by the engagement, plus any out-of-pocket expenses. our estimated fees for the certified audit are $800 to $900_ These fees are based upon your preparation of detailed schedules of all balance sheet accounts and selected income and expense accounts as maybe requested by US... In the event circ stances disclosed by our audit call for a more detailed investigation that would be necessary under ordinary circumstances, we will notify you prior to proceeding with this work, and will ask for your approval to undertake such work at a mutually acceptable fee. If you have any questions regarding the audit or our fees, please call. Sincerely, 01AoW-MJ!J--'<A Dennis G. Koester DGK/cjro L. 3140 HARBOR LANE MINNEAPOLIS. MINNESOTA 55441 812/558-1711. A17 Ovotober 11., 1979 Mr. Milt Dale Planning Department City of Plymouth Plymouth City Hall Plymouth, Mil 55441 RE: METROPOLITAN TOWNHOUSES PLYMOUTH, MINNESOTA HUD PROJECT NO.: MN 46-0009-007 Dear Miit: In accordance with our conversation this date, please find enclosed a document relating to Dominium Group's organizational'history. Additionally, you will find enclosed a HUD Forel 2530 which offers a complete listing of all projects Dominium Group, Inc. has developed to date. Should you have any further questions or comments regarding this matter please feel free to contact me at your convenience. Very truly yours, I ksW. f. ce Pres de JWS/sl Encl. cc:. Mr. Frank Fallon Dain Bosworth GIoN v OERJ111?YENT of WWNG AND UUM DEVELOPMENT PAUL ANSA OPPICE. MM PRANCE AVENUE iOUFN MIWUAPW4L NPUMMA UM October 12, 1979 w RtV« wsesw .o+ UNA : KP Mr. Milt Dale, Associate Planner ct Housing and Redevelopment Authority of Plymouth 3025 Harbor Lane Plymouth, Minnesota 55441 Dear Mr. Dale: Subject.: Special Section & Exleting minimum Housing Quality Standards survey Thank you for your cooperation and assistance in conducting the special Housing Quality Standards survey in Section 8 Existing Housing. Our inspectors noted the .following moderate deficiencies: 0 61we - Account 019 1. Living room screens need repair. 2. Loose railing on balcony. 3. Broken glass 3n rear common door. 4. Foundation and debris from collapsed garage remain on property - safety risk to children. Note: Tenant Indicates frequent nater in basement and settling 1 problems. Please check. eAD"M r'0. Account 046 1. Back sidewalk has large crack - please check for safety hazard. Villa - Account 028 I. Left bedroom has crooked window, no screen. Note: Your record indicates tenant pays only cooking faelt but utility allowance is $16. Please check and advis-i. Note: Inspector notet water dzip !from living room ceiling and !laking paint around patio door. Please check. ' Please notity the property owner that these deficiencies must be correctedwithin30days. If your follow-up indicates that repairs have not been made, you are asked to abate payments until repairs are completed.. Please respond in writing to our office regarding the above deficiencies and your corrective action as soon as possible so we may clear the findingspriorto40daysfromdateofletter. As you know., the Section 8 program is an important factor in providingadequateshelterforlowincomefamilies.. It is critical that continuing efforts be made to manage and monitor the program to assure the success of this housing source.. We appreciate your efforts in this direction, and thank you again for your assistance. Sincerely, I omas T. Feeney Area Manager MYERS, BAUNE. DO'SEN, KUITUNEN • & CQ CwiP p .Ararm&nis AMMMCA1, lftst VW-4t'OF Cffft"PICD PYOLQ ACCOVNTANT0 DONALD L. MVeNQ. C.P.A. w4oa: CEDAR L^kr& ROAD DAVID J. MAU-MI. Q.P.A. MINNBAPICUIS. MIN.NSOCTA 334.16 J^&M, 6 A. 008.6N. C.P.A, Son) 6441-6966- BLURW A. KU1VrU W4* C.P.A. CHAMBER: OP COMMERCE BUILDING HIBBING. MINNESOTA 56746 9ctober 16, 1019 42191 263.0036 Mr. ,Milt Dale Associate P.la=er City of Plymouth 3400 Plymouth Boulevard Plymouth, Kinnesota 55441 Pear Mr. Dale Thank you for giving our firm the opportunity to submit A proposal for the audit of the Plymouth Housing and itedevelopmcnt Authority for the eighteen month period ended. June 30, 1979. Mt. Gordon Freeman's assistance on our inspection visit October 15. 1979 helped us reach a decision to submit a proposal and was.greatly appreciated. Our proposal for the audit of the housing program for the period mentioned ubrn a is the time of staff members and:,partners participating in the engage - sent at our normal billing rates with total billings not, to exce;d $950. This proposal does not include the preparation of any reports not required by NO, i.e., income tax returns for the project. If you have questions about this proposal, or require additional information,- please nformation, please feel free to contact me.. Sincerely, MYERS, BAUNE, DOSEN, KUITUNEN 6 CO.. Certified Public Accountants Nark N. Jarboe, C.P.A. @1J/.iatld y r 11 CITY O PLY OUTR October 18, 1979 Dick Budding HUD Area Office 6400 France Avenue South Edina, Minnesota 55435 Dear Mr. Budding: The Plymouth HRA has been contacted by a firm named the Dominium Group, Inc., to allow them to finance a 40 unit townhouse develol+ment in. Plymouth utilizing Section 11(b) fina.rcing- the Plymouth Housing Authority would like to get your input regirding.this method of financing prior to its making any committment. I have enclosed a question and ansher packet that I received from Dominium Group Inc. W1.uld you be so kind as to review this vaserial and send back to me any comments relative to this matter? In a recent t1,9HRO Monitor, a article appeared regarding GAO recommendations on expanding public housing. This article. related that GAO was not particularly fond of the Section 11 (b) method of financing low and moderate income housing. Do you have a copy of this report that relates to the Section 1.1 (b) financing? If so, would you give me those particulars that.raight. relate to our. situation. Thank you for your assistance in this matter in helping us to avoid "pitfalls" that might hamper our production of necessary low and moderate income housing here in Plymouth. Sincerely, N& Rilt Dale Plymouth HRA MD -.dm cc: Blair Tremere Jim Willis Encl. Question and Answer Packet from Dominium Group Inc. Pages 2 and 6 from the September 29, 1979 issue of the NAHRO Monitor 3400 PLYMOUTH 60tiLEVARD, PLYMOUTH,, MINNESOTA 55441, TELEPHONE (61.2) 5*2800 0 Y C6TY O< PLYMOUTR October 18, 1979 Herb Lefler Lair Offices 1100 First National Bank Bldg. Minneapolis, Minnesota 55402 Dear Herb: The Plymouth HRA has beet, contacted by a firm named the Dominium Group, Inc., to allow them to finance a 40 unit townhouse development in Plymouth utilizing Section 11 (b) financing. The Plymouth housing Authority would like to get your input. regarding this method of financing prior to its making any. cons.:ttment.. I have enclosed a question and answer packet that I received from Dominium Group Inc. Would you be so kind as to review this material and send back to me any comments relative to this matter? In a recent NAHRO Monitor, a article- appeared regarding GAO recommendations in expanding public housing. This article related that GAO was not particularly fond of the Section 11 (b) method of financing low and moderate income housing. Do you have any comments on this? Sincerely, Milt Dale Plymouth HRA MD: dm cc: Blair Tremere Encl.. Question and Answer Packet from Dominium Group Inc. Pages 2 and 6 from the September 29, 1979 issue of the NAHRL1 Monitgr 3400 PLYMOUTH BOULEVARD, PLYMOUTh, MINNESOTA 55441, TELEPHONE ,,612) 559-2800 W Karen Johnson, Property Manager Thomas W: Young, Resident Manager E617Y S44-1799 C'-' _ \ C\ _ C**\ 1 rv--CCC'- - 3925 Lancaster Lane Plymouth. Minnesota 55441 C% r' v.CDb .••,r +C cc c_ ' .. per- e-. FS Karen Johnson, Property Manager Thomas W. Youth, Resident Manager 612) 544-1 M 3925 Lancaster Lane Plymouth, Minnesota 55441 tom\ .c.., `" . \ ,;, _ Ca cc FS 42h'. ti., \ •---. GG - C mai q mss tiro $ -, z-o ko --`'gig Karen Johnson, Ptoperty Manager ThomasiN. Young, ResWent Manager 612) 544-1799 cis 3925 Lancaster tame P{ynwutk Nftmota 55441 R Karen. Johnson, ProWity Manager r Thomas W. Young, Resident. Manager 612) S44.1799 3925 Lancaster Lane Plymouth, Minnesota 55441 o