HomeMy WebLinkAboutHousing & Redevelopment Authority Packet 10-22-1979mil} data
AGENDA
PLYMOUTH HOUSING AND REDEVELOPMENT AUTHORITY
OCTOBER 22, 1979
6:30 P.M.
I:. Rol l Call
II. Minutes of August 27, 1979
III. Housing Rehab Committee's Request to Raise Home Improvement
Grant Income Limits
IV. Handicap Accessibility
V. Section 8 Program Management Review by HUD
VI. Section 8Mtnimum Housing Duality Standards -Survey by HUD
V.II. Non -Renewal of Certificates for Two Families on the Section 8 Program
VIII. Response from Auditing Firms Regarding HRA Audit
IX. Adjournment
0
CITY OF PLYMOUTH
3400 PLYMOUTH BLVD., PLYMOUTH, MINNESOTA 55441
TE!,9PHONE (612) 559-2800
DATE: October 17, 1979
MEMO
TO: Housing Authority -Commissioners
FROM: Milt Dale
SUBJECT- Agenda for October 22, 1979 HRA meeting
At its September meeting, the Plymouth Housina Rehabilitation Committee passed a resolution
requesting that the Plymouth Housing Authority consider raising the income limits for the
cities Housing Rehab program to equal that of the Section 8 Rent Assitance program. These
income limits are as follows:
Family Size
1
2
3
4
5
6
7
8 or more
Income Limit
11,760
13,450
15,000
16,800
17,850
18,900
19,950
21,000
As you may know, the present income limits for the City program is set at $7,500 per year.
In discussing this matter with Hennepin County officials who administer the program, they
have stated that the City Council may set whatever income limits it deems appropriate.
These intone limits must be set by the Council, by a Council resolution. If the Housinq
Authority commissioners wish, I shall direct a memo to the Plymouth City Council revising
the income limits as per the commissions direction. It was a consenses of the Housing
Rehab committee, that Plymouth homeowners with incomes equivalent to Plymouth renters
should be entitled to equal consideration.
At a recent seminar held by Hennepin County to inform City staff people within Hennepin
County of changes mads in the regulations governing the Home Improvement Grant Programs.
Staff was informed that State privacy act would not permit names of any recipients of
grant funds to be released at a public meeting. It is okay however, to use the names of
recipients at the Housing Rehab committee level, as long as this meeting is not open to
the public. Mark Elmberg of Hennepin County indicated that several lawsuits have resulted
when the privacy of several recipients were felt to bel Wrinaed upon.
At the 1ast:Housing Authority meeting Commissioners discussed the request.of a handicap
family in Plymouth to receive additional money to make handicap accessibility improvements
within their home. A motion wasmade and carried to direct staff to do the following:
1. To research this application with other State agencies to determine the
availability of funds from some other source to help these particular citizens,
2. Short of finding any other funds from another source, that an effort be made
to proceed with this request on the basis that we will receive this much in
addition to our normal grant,
a * •
a
Page 2
October 17, 1979
Now to Housi-ig Authority Commissioners
3. To prepare a policy resolution, to be reviewed at the next meeting, dealing
with the differential between the original concept of the rehabilitation
program versus this type of request and an amendment to the present policy
clarifying the limitations on the size of a single grant..
Staff has proceeded along these lines and its research endeavors has found that there
are no other state agencies that can assist this particular family at this time. Further
staff determined that the City would not be able to receive additional monies from either
the State or the County if we provided funding from our City program. Finally, a policy
resolution has been prepared for the Commissioners' review. I further add, that the
Housing Rehab committee also directed staff to write a letter to Hennepin County to obtain
further clarification of this request. This letter is attached for Commissioners' review.
During the end of August, the Plymouth Section 8 program was under scrutiny by the Department
of Housing: and Urban Development. The HUD area office conducted a housing program
management review with Ms. Bratrud conducting the review. As a result of this review, the
Housing Authority is in receipt of the findings and recommendations made by Ms. Bratrud.
Staff has been in the process of attempting to correct deficiencies in its office procedures
and has directed a letter to Thomas Feeney in that. regard. In addition to the review made
of the management portion of the Section 8 program, survey was made of several of the
apartment units presently being rented by Section 8 renters. This special Housinc Ouality
Standards survey determined that there were deficiencies in three of the apartment units
inspected. There were six apartment units inspected in all. I will be getting in touch
with the apartmentmanaMent of each apartment request that they make the proper repairs
to correct the deficiencies,
Recently problems surfaced in regards to two renters on our Section 8 Rent Assistance
Program. In one case the renter vacated her apartment without giving our office prior
notice. She had earlier allowed a friend to move into her apartment and this friend
continued to stay in the apartment after the. Section 8 renter had vacated. The result
was a squatter renter in an apartment who was not paying rent. Management's attempt to
dislodge the squatter proved initially futile. Management attempted to remove the
squatter by legal action. However in court, the judge allowed the squatter to remain at
the apartment until the middle of the month provided she would be able to move out by
then, if not she was allowed to stay til the end of that month! I was contacted by the
maragmenet of the apartment to investigate the situation. I inspected the apartment after
a one day delay when the squatter refused to allow my admittance into the apartment on
that day. As a result of this situation, I. have notified the Section 8 renter that she will
no longer be certified for the rent assistance program in Plymouth. Shortly thereafter,
another problem renter on the proqram refused to make rent payments and refused to pay
damages done to a refrigerator in her apartment. This renter was also taken to court and
the management attempted to evict her.- However, two legal technicalities prevented the
management from evicting her at..the time they desired. I have written her that she is now
terminated from the Section 8 rent assistance program in Plymouth due to her nonpayment of
rent. I have been in contact with legal aid in regards to this situation and I do expect
some flack from her legal aid representative. In both cases I have briefed the Executive
Director of the Housing Authority, Jim Willis, of each situation. Unfortunately, there is
still no adequate mechanisim to prevent renters such as this from going to another
community and: be on a Section 8 program in that community.
Page 3
October 119 1979
Memo to Housing Authority Commissioners
On September 259 1979, 1 mailed letters to six certified public accountants to solicit
their interest in providing an audit of the Plymouth HRA for the period January 1, 1978
through June 30, 1979. At this time, only one firm has responded by mail. I have
received two telephone calls in regards to my correspondence as well. The letter I
drafted was reviewed by Jim Willis, Executive Director, and he sunested that the firms
contacted be local firms who would be readily available. To com-A y- with HUD requirements
I do need to receive three proposals. I have enclosed a copy of the letter from the
one accounting firm that has responded.
Attachments:
1. Minutes of August 27, 1979, Plymouth HRA meeting
2. Minutes of the Plymouth Housing Rehabilitation committee of September 19, 1.979
I Resolution
4. Letter from Mark Elmberg of Hennepin County
S. Section 8 Program Management Review Packet from HUD
6. Letter from Milt Dale to HUD
7. Section 8 Minimum Housing Ouality Standard Survey by HUD
8. Letter to two families taken off the Section 8 Rent Assistance Program
9. Letter from Boulay, Heutmaker, Zibell and Company, a certified public accounting firm
N
Nr OF HOUSING AND URBAN DEVELOPML.NTDEPAglItE`
ae ' /
MILIAOPPICEii*
f 6W FRANCE AVENUE SOUT"
WNNEAPOLM 19NNESOTA 55M
mmHg September 269 1979 -
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04pn% uUmw Nem•36c'}
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N WCOLV, mars* To.
titin 5.6mmSte1.
Mr. John Spaeth, anirmac
housing and Redevelopment Authority
of Plymouth
3400 Plymouth Boulevard
Plymouth., iftnassota 55441
Dear W. Spaeths
Ssbject: Section 8 Existing Housing Program Management
Review, Project MR4&E172-001
Enclosed is a copy of the Section 8 Existing Housing Assistance
Payments Program Mmagemlent Review Report prepared following
the field review conducted by members of our staff on August
30 and. 31. 1979. We ssk. that the Authority take the appropriate
corrective actions as required.
Please inform our office in witing within thirty days of the
corrective actions taken. Mit inspection reports will be
provided separately.
If there are any items Welch you consider to be incorrect or
with which you die es please advise us by letter.
Sincerely.
AT. Feeney
Area Kanager
Enclosures
A
PLOMM BDUSMG AND REDEVELOP AVnMRIW
SBCTICK 8 EMMIG HOUSIIBi ASSISTANCE PAN48M PROGRAM
MANAG$ REVIEW REPORT
PROJECT m46-£172-oo4
MSCRIPTION OF RBVM
a
A review of the above program was conducted on August 30 and 319 1979 by
Nancy Bratrud of the Assisted housing Management staff, M=eapolis/St. Paul.
Area. Office, in accordance with the instructions in Chapter 59 paragrapb 6,
of Handbook 7$20.3. Document review findings are summarized. in the attached
list.. General recommendations and additional findings are described in the
following narrative. Please report to the Area Office specific actions taken
to correct these fizidings within thirty days. we request also that the
Authority respond in narrative to the general recomnendLtions contained in
the report.
T.he Plymouth Housing and Redevelopment Authority is responsible for the
administration of 72 units of Section 8 Existing Housing Assistance within
the city of Plymouth. At the date of aur review, 62 of the `72 uni.ta were
under lease/HAP contract agreement representing 86 percent utilization.
Our review iniluded internal controls, marketing, housing quality standards,
staffing, a document review, rents and administrative management procedures
and policies. As this is the first review of the Plymouth program, all
program requirements were examined for compliance with the Annual Contributions
Contract.
Before leaving the Authority, No. Bratrud met with Mr. Dale to discuss
results of the review.
FIIMMM AND MCOPSSIDATIMIS
Two mayor areas of concern affecting the Federal interest are underutili-
zation of the allocation and insufficient internal control systems.
The Plymouth Annual Contributions Contract was effective August 129 19-(7.
The Authority stated in it's Administrative Plan that rent -up of the program
would be eccomplished by the end of the first twelve months. Our review
of the program utilization indicates that only 86% of the allocation is
utilized.
Ordinary turn -over should not reduce utilization below 9% after rent -up.
r
We recommend the Authority immediately issue cer-ficates in the two bedrotm
category to at least seven more qualified waiting list applicants. If there
Is . reason to believe that these nine two bedroom certificate holders will.
not subsequently obtain suitable unite, the Authority may choose to "over -
Issue" additional two bedroom certificates in order to assure successful
utiliz.%tion in this category. The one bedroom and three bedroom categories
are satisfactory.
r
Th#_- second area of concern, th-it of insufficient internal control systems,
afre^ts the Authority's Housing Assistance Payment Contract control. The
Authority presently pays tree landlords monthly from a list prepared by the
Ple-omer and provided to Accounting stating the amount and payee of the
Howirg Assistance Payment contract ob.Ligation. We recomend the Authority
establish a Housing Assistauce Payments Contra^t register to include:
0 ) rause and address of the family
nama aad address of the owner
3) dwelling unit Eire
4) effective date of the lease
expiration date of the lease
6) monthly contract resat payable to owner
7) monthly rent payable by i"amily
8) monthly Housing Assistance Payment
C- .er information shwald include the date the family vacates; number of
d4z the unit is vacant and may inclda vacancy, damage and unpaid rent
loss paid; the certificate number; telephone numbers; tenant payments; and
rent exceptions.. A suggested format is enclosed with the Planner's copy of
this report to assist the Authority in carrying out this requirement. We
recommend the Authority order from the U.S. Superintendent of Documents,
Handbook 7420.6, February 1978, "Housing Assistance Payments Program Accounting"
Number One, for further direction.
A seggested system of numbering control for both Certificates of Participation
and Housing Assistance Payments Contracts was discussed at the close-out
interview. Some Authorities have found a color coded numbered card system
representing the allocation is a useful tool. Rent exceptions, re -issue
and over -issue are easily tracked with such a device. The applicant pool can
also be organized in a similar way. housing Assistance Payment Contracts must
be numbered to correspond with the register. A Contract number "master" log
is very useful to maintain systeimtt-.c number assignment to neer Contracts and
a back-up "history" of program management.
We found administrative practices involving marketing, inspections, the
waiting .list, utility allowance schedules, verifications, allowances to income,
rent computations, and general program requirements to be satisfactory with
sorm specific exceptions noted in the document rci+iew findings. Mr. Dale
dem- nstrates an excellent understanding of the program and possesses good
skills in relating to participants and owners alike. We recommend that someone
less highly qualified be assigned to learn and carry out more day-to-day
activities of program management. In addition to capacity, it would be less
costly to the program and a more appropriate assignment of duties for an assist-
ant to obtain verifications, perform clerical functions and resolve ordinary
daily contrets from consumers, participants and owners. Now that Mr. Dale
hau set up the program, he could be available tc supervise and direct these
Par-
activities while continuing to conduct unit inspections, lease approvals,
and other key functions.
The rent reasonableness surveys prepared by Mr- Dale are excellent and
adequately support the Authority's certifications of reasonableness. 100%
of the allocation has been granted 10,E over Fair Market Rent exceptions.
We suggest the Authority request 20% over Fair Market Rent exceptions in some
localities in accordance with 882.106 to assist the Authority in maintaining
high utilization (over 95%) of the allocation.
We have enclosed a suggested format for amendment to the lease/HAP agreements.
in instances of interim rent split changes and re-examinations when the
participant and owner choose to renew the lease agreement. The Authority may
wish to modify or adopt the enclosure to better meet it's own needs.
Approximately 60% of participants incomes fall within Very Low Income categories
thus fulfilling the 30% minimam requirement.
in summary, we find. the Authority to be in substantial compliance with the
Annual Contributions Contract and Federal Regulations with the exceptiors
stated. We thank the Authority and the staff for the gracious assistance
and cooperation extended to us in carrying out tais review.
P"Jeat Nave , •
ro.3eat bR mber ; 45..rt72-001-
Project Address .340c} Plnnouth Htvd.
ato 'TG0W L.._...P$•. t. oftPas.
Ie
L
Rudd. Ethel.
Thompson. Eleanor
fifer. Allen
Forseth. Alyson
i
Section 8 Westing
Review of ProJeet Operations
Z CMTVY THAT ALL ACM= 88
FORTH BWd VW COMPUM AS
BMW*
Dater„
Owner ement Agent
Corrective. Action to be taken Report ofSpecific
For Details See Tenant File Date Sheet) I Corrective Action Taken
aitiate re-examination. Complete all requi
verificationsand documents; related to
certificate,, lease, and HAP. Has this
participant moved -insufficient data in file
to audit.
Complete required program documenta and place
in tenant file. No HAP, lease, request for
lease approval., and other basic documents are
missing.
Complete required progrem documents and place
in tenant file. No HAP, lease, request for
lease approval, and other basic documents are
missing.
Complete required program documents and plate
in tenant file. No HAP, lease, request for
lease approval, and other basic documents are
missing. !I
Initiate re-examination and complete required
documents. Insiuf Icient data to carry out
audit..
Correct two bedroom certificate issue to
three bedroom at next re-examination.
Complete all required documents.
I$
l
Use
RWS=G b REDEVELOPMENT
ANUORITY OF BRAINERD
410 East Rivet Road
Brainerd, Minnesota 56401
Telephone: 829-8634
SECTION 8 RENEWAL APPROVAL
CONTRACT NUMBER
Tenant Landlord
Address. Address
City and Zip Code City and Zip Code.
A lease currently exists between the above-named Tenant and. Landlord for the Tenant's
premises, as above which will expire. The Landlord hereby
advises the Housing and Redevelopment Authority of Brainerd (the "Authority") that.
t%e above. premises will be leased to the tenant for an additional term. The term will
start and will end
It is agreed by the Landlord and the Authority that.:
1. The monthly total contract rent for the new lease will be S. ,
the amount payable by the Authority as a housing assistance payment pursuant
to the Section 8 Program will be $ , and S w1ll.be
payable by the tenant directly to the Landlord.
2. Except for any changes in Item pl above, all the current lease provisions
and addendum, if applicable, will apply to the new lease term without alter-
ation, except: (State "No other changes" or list any changes.)
3. None of the provisions of Form HUD 52517D (Prohibited Lease Provisons) shall
be contained in any new lease. The statements made in Form HUD 52517A (Request
for Lease Approval) are still valid and subsisting.. The reason for the difference,
If any, between the new contract tent (listed in Item 01 above) and the contract
rent charged last year is:
4. The Authority approves the lease renewal for the additional term based on the
above provisions and certifies that the contract rent is reasonable.
5. The Housing Assistance Payments Contract between the Landlord and the Authority
Is hereby extended for a period equal to the above -stated additional lease term.
6. This renewal document is hereby incorporated into the Housing Assistance Payments
Contract for the premises.
HOUSING AND REDEVELOPMENT AUTHORITY
OF BRAINERD
410 East River Road
Brainerd, Minnesota, 56401
Executive Director
Date
Lessor
Date
THE UNDERSIGNED TENANT CERTIFIES THAT HE/SHE HAS READ THIS RENEVAL AND ACCEPTS ITS
TERMS ;.ND CONDITIONS.
Tenant Date
APPLICATION NO.
Rent Certification
HAP Contract - Part. 1.
H&P Contract - Part II
Shopping Incentive Credit .
Lease Approval
Request for Lease Approval
Addendum to lease (Not to be used with HRA -Lease)
lease
Inspection Report
Certificate i
i
Section.8 Application
Registration
Income verification.
Asset verification '
Correspondence
Comments:-
Reviewed
omments:
Reviewed by:
Date:
M f
HOUSING
Tenant. Names
Adreast
owner -of Units
Address of. Ownert
rMVELOWMea AUTHORITY SECTION 8
Unit Sizes
Certificate No.:
Gross Family Contrib.t
Utilities:
Allowances
Shopping Incentive Credits
Ket Family Contrit.:
HAP to Owner
check Mailed To:
Et=. Date of Leas: Up. Date of Lpasel:
Eff. Date of HAP Contract: Zxp. Date of IMP Contp!mqjt.*.__.._l
a
CI1Y
October 1, 1979
Thomas T. Feeney
HUD Area Manager
6400 France Avenue South
Edina, Ninnesota 55435
Dear Nr. Feeney:
We have read your correspondence relative to our Section 6 Existing. Nousing
Program in term of the management review conducted by Nancy Bratrud on
August 3041, 1979. In response to this review, our office has taken the
following actions:
1. Recently we initiated a color coded nu*ared card,system indicating
the name of the current certificateholder, certificate holder's
address, dependents, apartment complex, certificate number, date
certificate was issued and telephone number of the certificate
holder.
2. We have attempted to issue more certificates in accordance with
your instructions as per our under -utilization of two bedroom
apartment certificates. Norailly our office corresponds with any
applicant by mail if we have been unable to ,reach that applicant
by telephone to determine if they still have an interest in the
Section 6 program in Plymouth. The.letter gives the prospective
certificate holder a ten day period to respond to indicate an
Interest in the Section 6 program. We mailed out six such
letters on September 6, 1979 with only one party responding,
she has been certified and is presently renting an apartment in
Plymouth. Presently efforts are being made to contact Inure -
potential two bedroom certificate holders. We would anticipate '
that these certificates will all be granted during the month of
October.
3. We are in the process of completing those tenants' files where
documentation is insufficient as per Nancy Bratrud's review at
this time.
X
3400 PLVMM M 60ULEVARa PLYMOUTM. MINNESOTA 66611. MVWONE 019) 5WW
Page 2
October 1, 1979
Thaws T. Feeney
Edina, Minnesota '
This month we will begin to establish a Mousing Assistance Payments Contract
Register. Me will include those items requested in your review. A sample
copy of our Housing Assistance Payments Contract Register is included for .your
perusual.
We appreciated very much the review by your office as it has alerted to us
deficiencies in our office procedures. Ve felt it to be a very honest and
thorough review and will seek to bring.our program into prompt compliance
with the review findings. If we may be of any further help in these matters,
please bring it to our attention.
Sincerely,
P14 ,
Nilt Dale
Plymouth HRA
M0: dm
cc: Nancy Bratrud
John Spaeth
Jim Willis
i
r
omir" UMI
eiovp eneonwat ed
October S. 1979
Mr. Milt Dale
City of Plymouth
City Hall
3400 Plymouth Lane
Plymouth, MN 55441
RE METROPOLITAN TOWNHOUSES
PLYMOUTH, MINNESOTA
Dear Milt:
3140 HARBOR. LANE
MINNEAPOW. MINNESOTA 68.411
612.6s9-1711
In accordance with our conversation this week, please
find enclosed several copies of the information I
compi?,ed which highlights various aspects of the
Sectionll(b) financing program with respect to
Public Housing Agency (PHA) involvement.
As you know, the project in question is a 40 -unit
townhouse development to be built on approximately -
five acres of land currently zoned R-3 located off
of South Shore Drive in the City of Plymouth. This
development is currently in the latter stages of
processing at the Department of Housimg & Urban
Development and would be subsidized pursuant to
Section 8 of the dousing & Community Development
Act of 1974.
Should you or any member of the Housing Redevelopment
Authority or the attorney for the Housing Authority
have any questions regarding this Matter,please feel
free to contact me at your convenience.
very truly yours,
JWS/sl
Encl.
I
BOULAYT HEUTMAKER, ZIBELL & CO.
CERTIFIED PUBLIC ACCOUNTANTS
LCC NtLTPARS.R CPA 6000 FRANCE AVC 9. MINNEAPOLIS. MN OS439 • PHONE 461V 020-984A
DONALD F. itIMLL. CFA 2239 NO NANLINP_ AVL ST: PAUL. MN. 88113 . PNONC 16121 63a-"25
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J"Aas P ""1466 CPA Til! INTCdNAT7OkAi 4"UP
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PCTC11 K. JOy11aON COO, IN PRINCIPAL CIT168
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J. A VOUSAV IIaDo.ltA:
d AUSTIN 00444T. RCTM O
Mr. Milt Dale
weey"•.
1 '
city of Plymouth , IL
Housing and Htedevelopment Authority t+:.
3400 Plymouth Boulevard
Plymouth, Minnesota 55441.
Dear lir. Dale: `
At your request, we are pleased to submit our proposal regarding the ~-'
6
examination of the financial statements and additional information of the
city of Plymouth's Section 8 Housing Assistance and Home Improvement Grant
Programs for the eighteen -month period of January 1, 1978 through June 30, 1979.
Our examination will be made in accordance with generally accepted auditing
standards and the audit requirements set forth in the Department of Housing and
Urban Development for Audits of public Housing Agencies by independent Public.
Accountants. in addition, our examination will include other auditing
procedures necessary to enable us to express an opinion on the fairness with
which the financial statements present, in all material respects, the financial
position and the results of operations in accordance with generally accepted
accounting principles applied on a basis consistent with the preceding. period.
An essential feature of our examination is the review and evaluation of your
system of internal control uponwhich the scope and extent of our audit tests
will be determined. Such audit procedutec and tests will be those we consider
necessary in the -circumstances.
Such an examination is not intended to be sufficiently conclusive to assure the
discovery of errors, defalcations or similar irregularities, although such
discovery may result. However, we feel that it offers an acceptable balance
between conclusive reliability and reasonable audit costs. The examination
provides for inquiries and selective tests of your operating procedures,including
those designed to safeguard property, and gives reasonable assurance that the
overall financial position and results of operations are fairly presented on
the basis indicated. It should be recognized, however, that such an examination
gives less assurance as to the accuracy of the individual items appearing in
the financial statements, since the tests are directed toward forming an
opinion on the financial statem.:nts taken as a Whole. We will of course inform
you if as a result of this examination, we feel there is a need to investigate
for possible past irregularities and if the accounting system and procedures
need to be reviewed more extensively.
Mr. Milt Dale
October 10,. 1979
Page Z
Our fees for these services will be based on appropriate standard hourly rates
for the professional staff required by the engagement, plus any out-of-pocket
expenses. our estimated fees for the certified audit are $800 to $900_ These
fees are based upon your preparation of detailed schedules of all balance
sheet accounts and selected income and expense accounts as maybe requested by
US...
In the event circ stances disclosed by our audit call for a more detailed
investigation that would be necessary under ordinary circumstances, we will
notify you prior to proceeding with this work, and will ask for your approval
to undertake such work at a mutually acceptable fee.
If you have any questions regarding the audit or our fees, please call.
Sincerely,
01AoW-MJ!J--'<A
Dennis G. Koester
DGK/cjro
L.
3140 HARBOR LANE
MINNEAPOLIS. MINNESOTA 55441
812/558-1711.
A17
Ovotober 11., 1979
Mr. Milt Dale
Planning Department
City of Plymouth
Plymouth City Hall
Plymouth, Mil 55441
RE: METROPOLITAN TOWNHOUSES
PLYMOUTH, MINNESOTA
HUD PROJECT NO.: MN 46-0009-007
Dear Miit:
In accordance with our conversation this date, please
find enclosed a document relating to Dominium Group's
organizational'history. Additionally, you will find
enclosed a HUD Forel 2530 which offers a complete
listing of all projects Dominium Group, Inc. has
developed to date.
Should you have any further questions or comments
regarding this matter please feel free to contact
me at your convenience.
Very truly yours,
I
ksW.
f.
ce Pres de
JWS/sl
Encl.
cc:. Mr. Frank Fallon
Dain Bosworth
GIoN v
OERJ111?YENT of WWNG AND UUM DEVELOPMENT
PAUL ANSA OPPICE.
MM PRANCE AVENUE iOUFN
MIWUAPW4L NPUMMA UM
October 12, 1979
w RtV« wsesw .o+
UNA : KP
Mr. Milt Dale, Associate Planner ct
Housing and Redevelopment Authority
of Plymouth
3025 Harbor Lane
Plymouth, Minnesota 55441
Dear Mr. Dale:
Subject.: Special Section & Exleting minimum Housing Quality
Standards survey
Thank you for your cooperation and assistance in conducting the special Housing
Quality Standards survey in Section 8 Existing Housing.
Our inspectors noted the .following moderate deficiencies:
0 61we - Account 019
1. Living room screens need repair.
2. Loose railing on balcony.
3. Broken glass 3n rear common door.
4. Foundation and debris from collapsed garage remain on property -
safety risk to children.
Note: Tenant Indicates frequent nater in basement and settling
1
problems. Please check.
eAD"M r'0. Account 046
1. Back sidewalk has large crack - please check for safety hazard.
Villa - Account 028
I. Left bedroom has crooked window, no screen.
Note: Your record indicates tenant pays only cooking faelt but utility
allowance is $16. Please check and advis-i.
Note: Inspector notet water dzip !from living room ceiling and !laking
paint around patio door. Please check. '
Please notity the property owner that these deficiencies must be correctedwithin30days. If your follow-up indicates that repairs have not been made, you are
asked to abate payments until repairs are completed..
Please respond in writing to our office regarding the above deficiencies and
your corrective action as soon as possible so we may clear the findingspriorto40daysfromdateofletter.
As you know., the Section 8 program is an important factor in providingadequateshelterforlowincomefamilies.. It is critical that continuing efforts be made
to manage and monitor the program to assure the success of this housing source..
We appreciate your efforts in this direction, and thank you again for your
assistance.
Sincerely,
I
omas T. Feeney
Area Manager
MYERS, BAUNE. DO'SEN, KUITUNEN • & CQ
CwiP p .Ararm&nis
AMMMCA1, lftst VW-4t'OF
Cffft"PICD PYOLQ ACCOVNTANT0
DONALD L. MVeNQ. C.P.A. w4oa: CEDAR L^kr& ROAD
DAVID J. MAU-MI. Q.P.A. MINNBAPICUIS. MIN.NSOCTA 334.16
J^&M, 6 A. 008.6N. C.P.A, Son) 6441-6966-
BLURW A. KU1VrU W4* C.P.A.
CHAMBER: OP COMMERCE BUILDING
HIBBING. MINNESOTA 56746
9ctober 16, 1019
42191 263.0036
Mr. ,Milt Dale
Associate P.la=er
City of Plymouth
3400 Plymouth Boulevard
Plymouth, Kinnesota 55441
Pear Mr. Dale
Thank you for giving our firm the opportunity to submit A proposal for the
audit of the Plymouth Housing and itedevelopmcnt Authority for the eighteen
month period ended. June 30, 1979. Mt. Gordon Freeman's assistance on our
inspection visit October 15. 1979 helped us reach a decision to submit a
proposal and was.greatly appreciated.
Our proposal for the audit of the housing program for the period mentioned
ubrn a is the time of staff members and:,partners participating in the engage -
sent at our normal billing rates with total billings not, to exce;d $950.
This proposal does not include the preparation of any reports not required
by NO, i.e., income tax returns for the project.
If you have questions about this proposal, or require additional information,-
please
nformation,
please feel free to contact me..
Sincerely,
MYERS, BAUNE, DOSEN, KUITUNEN 6 CO..
Certified Public Accountants
Nark N. Jarboe, C.P.A.
@1J/.iatld
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11
CITY O
PLY OUTR
October 18, 1979
Dick Budding
HUD Area Office
6400 France Avenue South
Edina, Minnesota 55435
Dear Mr. Budding:
The Plymouth HRA has been contacted by a firm named the Dominium Group, Inc.,
to allow them to finance a 40 unit townhouse develol+ment in. Plymouth utilizing
Section 11(b) fina.rcing- the Plymouth Housing Authority would like to get
your input regirding.this method of financing prior to its making any committment.
I have enclosed a question and ansher packet that I received from Dominium Group
Inc. W1.uld you be so kind as to review this vaserial and send back to me any
comments relative to this matter?
In a recent t1,9HRO Monitor, a article appeared regarding GAO recommendations on
expanding public housing. This article. related that GAO was not particularly fond
of the Section 11 (b) method of financing low and moderate income housing. Do you
have a copy of this report that relates to the Section 1.1 (b) financing? If so,
would you give me those particulars that.raight. relate to our. situation.
Thank you for your assistance in this matter in helping us to avoid "pitfalls"
that might hamper our production of necessary low and moderate income housing here
in Plymouth.
Sincerely,
N&
Rilt Dale
Plymouth HRA
MD -.dm
cc: Blair Tremere
Jim Willis
Encl. Question and Answer Packet from Dominium Group Inc.
Pages 2 and 6 from the September 29, 1979 issue of the
NAHRO Monitor
3400 PLYMOUTH 60tiLEVARD, PLYMOUTH,, MINNESOTA 55441, TELEPHONE (61.2) 5*2800
0
Y
C6TY O<
PLYMOUTR
October 18, 1979
Herb Lefler
Lair Offices
1100 First National Bank Bldg.
Minneapolis, Minnesota 55402
Dear Herb:
The Plymouth HRA has beet, contacted by a firm named the Dominium Group, Inc., to
allow them to finance a 40 unit townhouse development in Plymouth utilizing
Section 11 (b) financing. The Plymouth housing Authority would like to get your
input. regarding this method of financing prior to its making any. cons.:ttment.. I
have enclosed a question and answer packet that I received from Dominium Group Inc.
Would you be so kind as to review this material and send back to me any comments
relative to this matter?
In a recent NAHRO Monitor, a article- appeared regarding GAO recommendations in
expanding public housing. This article related that GAO was not particularly fond
of the Section 11 (b) method of financing low and moderate income housing. Do you
have any comments on this?
Sincerely,
Milt Dale
Plymouth HRA
MD: dm
cc: Blair Tremere
Encl.. Question and Answer Packet from Dominium Group Inc.
Pages 2 and 6 from the September 29, 1979 issue of the NAHRL1 Monitgr
3400 PLYMOUTH BOULEVARD, PLYMOUTh, MINNESOTA 55441, TELEPHONE ,,612) 559-2800
W
Karen Johnson, Property Manager
Thomas W: Young, Resident Manager
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3925 Lancaster Lane
Plymouth. Minnesota 55441
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Karen Johnson, Property Manager
Thomas W. Youth, Resident Manager
612) 544-1 M
3925 Lancaster Lane
Plymouth, Minnesota 55441
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Karen Johnson, Ptoperty Manager
ThomasiN. Young, ResWent Manager
612) 544-1799
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3925 Lancaster tame
P{ynwutk Nftmota 55441
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Karen. Johnson, ProWity Manager r
Thomas W. Young, Resident. Manager
612) S44.1799
3925 Lancaster Lane
Plymouth, Minnesota 55441
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