HomeMy WebLinkAboutCity Council Packet 06-21-2016 SpecialJoint Council/EDA Meeting 1 of 1 June 21, 2016
CITY OF PLYMOUTH
AGENDA
JOINT COUNCIL/EDA MEETING
JUNE 21, 2016, 5:00 p.m.
MEDICINE LAKE CONFERENCE ROOM
1. CALL TO ORDER
2. TOPICS
A. Four Seasons Mall redevelopment site
B. EDA Bylaws
C. Set future Study Sessions
3. ADJOURN
SPECIAL COUNCIL/
EDA MEETING
June 21, 2016
Agenda
Number: 2A
To: Dave Callister, City Manager
Prepared by: Danette Parr, Economic Development Manger
Steve Juetten, Community Development Director
Reviewed by:
Item: Four Seasons Mall Redevelopment Site
Rockhill Development has recently signed a purchase agreement with Walmart for the Four Seasons Mall
property located at the Southwest corner of Highway 169 and County Road 9 (Rockford Road). In anticipation of
redeveloping the site, the developer has undertaken conceptual planning efforts. Prior to further refining plans,
the developer and his consulting team would like to gain preliminary feedback from the Council. This feedback
will help them make enhancements to the plans prior to submitting for the full staff review and public process
through the Planning Commission and Council. Along with this Council study session, the developer has indicated
that they intend to host a neighborhood meeting in the near future to introduce the preliminary concept to the
public and receive feedback.
The plan to date has gone through iterations and will continue to go through more as it moves through the public
process. Staff has met with the developer on a few occasions over the past several weeks. In staff’s initial
observations, many of the uses identified would seem to be appropriate for the property. However, at this point
given the conceptual level of discussions, a detailed review regarding amount of building square footage, site
design, landscaping/screening, architecture (design/materials), traffic generation, internal site traffic flow,
parking, emergency vehicle access and circulation, and storm water has not taken place.
The developer and design team continue to refine the plan and will be presenting the most current idea for the
first time at the meeting. Although completed approximately five years ago, if the Council would like to
understand some of the constraints of the property and some high level possible ideas the 2011 Four Seasons
Mall Study is available in on the City Website ( http://www.plymouthmn.gov/index.aspx?page=627 ) or in Drop
Box under Reports & Studies (1 & 2).
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SPECIAL
COUNCIL/EDA
MEETING
June 21, 2016
Agenda
Number: 2B
To: Dave Callister, City Manager
Prepared by: Danette Parr, Economic Development Manger
Item: Draft EDA Bylaws
On May 3, 2016, the EDA discussed the proposed organizational aspects of the EDA and draft Bylaws. In
response to that discussion, the attached Bylaws reflect requested changes.
The EDA is not required to take action at this time and the EDA may choose to convey additional changes or it
may approve the Bylaws as proposed. If the Bylaws are adopted, the EDA will need to elect a Vice-President to
be included in the attached resolution.
Attachment:
Draft EDA Bylaws
Resolution
Page 1
BYLAWS OF THE ECONOMIC DEVELOPMENT AUTHORITY
OF THE CITY OF PLYMOUTH, MINNESOTA
ARTICLE I - THE AUTHORITY
Section 1. Name of Authority. The name of the Authority shall be the "Economic
Development Authority of the City of Plymouth, Minnesota" (which may sometimes be referred
to as the "EDA" or the "Authority"), and its governing body shall be called the Board of
Commissioners (the "Board"). The Board shall be the body responsible for the general governance
of the Authority and shall conduct its official business at meetings thereof.
Section 2. Seal of Authority. As required by Minnesota Statutes, Section 469.096,
Subdivision 1, the Authority shall have an official seal, which shall be in the form depicted on
Exhibit A.
Section 3. Office of Authority. The offices of the Authority shall be the City of
Plymouth, Minnesota City Hall.
Section 3.Section 4. Membership. The members of the Authority shall be the seven
members of the Plymouth City Council and shall serve coterminously with his/her current Council
term.
ARTICLE II - OFFICERS
Section 1. Officers. The officers of the Authority shall be a President, a Vice-
President, a Treasurer, an Assistant Treasurer and a Secretary. The City of Plymouth Mayor shall
serve as the Board President. The Vice-President and the Treasurer shall be members of the Board
and shall be elected annually, and no Commissioner may be both President and Vice-President
simultaneously. The Assistant Treasurer and the Secretary shall be appointed members of city
staff. and non-voting staff to the Board.
Section 1.Section 2. President. The President shall preside at all meetings of the Board.
Except as otherwise authorized by resolution of the Board, the President and the Secretary (the
Vice-President, in the Secretary's absence or incapacity) shall sign all contracts, deeds and other
instruments made or executed by the Authority, except that all checks of the Authority shall be
signed by the Treasurer and Assistant Treasurer. At each meeting the President shall submit such
recommendations and information as he or she may consider proper concerning the business,
affairs, and policies of the Authority.
Section 2.Section 3. Vice-President. The Vice-President shall perform the duties of the
President in the absence or incapacity of the President.
Section 3.Section 4. Secretary. The Secretary shall keep minutes of all meetings of the
Board and shall maintain all records of the Authority. The Secretary shall be a member of city
staff and appointed by the Board. The Secretary shall also have such additional duties and
responsibilities as the Board may from time to time and by resolution prescribe.
Page 2
Section 4.Section 5. Treasurer. The Treasurer shall have the care and custody of all funds
of the Authority and shall deposit the same in the name of the Authority in such bank or banks as
the Board may select. The Treasurer and Assistant Treasurer shall sign all orders and checks for
the payment of money and shall pay out and disburse such moneys under the direction of the
Board. The Treasurer shall keep regular books of accounts showing receipts and expenditures and
shall render to the Board, at least annually (or more often when requested), an account of such
transactions and also of the financial condition of the Authority. The Treasurer shall post a bond
as required by Minnesota Statutes, Section 469.096, Subdivision 6. The Assistant Treasurer shall
act as the Treasurer's agent and assistant to perform the above-described duties, subject to the
Treasurer's approval thereof.
Section 5.Section 6. Additional Duties. The officers of the Authority shall perform such
other duties and functions as may from time to time be required by the Board or the bylaws or
rules and regulations of the Authority.
Section 6.Section 7. Vacancies. Should the office of Vice-President, Treasurer,
Assistant Treasurer or Secretary become vacant, the Board shall elect a successor at the next
regular meeting, or at a special meeting called for such purpose, and such election shall be for the
unexpired term of said officer. A vacancy of the office of President shall be automatically filled
by the acting Mayor of the Plymouth City Council.
Section 7.Section 8. Additional Personnel. The Board may from time to time employ
such personnel as it deems necessary to exercise its powers, duties, and functions. The selection
and compensation of such personnel shall be determined by the Board.
ARTICLE III - MEETINGS
Section 1. Regular Meetings. The regular meetings of the Board shall occur according
to a meeting schedule, if any, adopted or revised from time to time by resolution of the Board.
Section 2. Special Meetings. Special meetings of the Board may be called by the
President or any two members of the Board for the purpose of transacting any business designated
in the call. The call for a special meeting may be delivered at any time prior to the time of the
proposed meeting to each member of the Board or may be mailed to the business or home address
of each member of the Board at least two (2hree (3) days prior to the date of such special meeting.
At such special meeting no business shall be considered other than as designated in the call, but if
at least four members of the Board are present at a special meeting, any and all business may be
transacted at such special meeting. Notice of any special meeting shall be posted and/or published
as may be required by law.
Section 3. Quorum. The powers of the Authority shall be vested in the Board. Four
Commissioners shall constitute a quorum for the purpose of conducting the business and exercising
the powers of the Authority and for all other purposes, but a smaller number may adjourn from
time to time until a quorum is obtained. When a quorum is in attendance, action may be taken by
the Board upon a vote of a majority of the Commissioners present.
Section 4. Order of Business. At the regular meetings of the Board the following shall
be the order of business:
Page 3
1. Call to order.
2. Roll call.
3. Approve agenda.
4. Consent agenda.
5. General business.
6. Other reports.
7. Adjourn.
All resolutions shall be written or transcribed and shall be retained in the journal of the
proceedings maintained by the Secretary.
Section 5. Adoption of Resolutions. Resolutions of the Board shall be deemed adopted
if approved by not less than four members of the Boarda simple majority of all Commissioners
present, unless a different requirement for adoption is prescribed by law. Resolutions may, but
need not, be read aloud prior to vote taken thereon and may, but need not, be executed after
passage.
Section 6. Rules of Order. The meetings of the Board shall be governed by the most
recent edition of Robert's Rules of Order.
ARTICLE IV - MISCELLANEOUS
Section 1. Amendments to Bylaws. The bylaws of the Authority shall be amended
only by resolution approved by at least four of the members of the Board.
Section 2. Fiscal Year. The fiscal year of the Authority shall coincide with the fiscal
year of the City of Plymouth, Minnesota.
Section 2.Section 3. Council Approval. All items approved by the Authority must be
ratified by the City Council before taking effect.
Adopted on May 3June 21, 2016.
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Exhibit A
Form of Official Seal
Page 5
RESOLUTION ORGANIZING THE ECONOMIC
DEVELOPMENT AUTHORITY OF THE CITY OF PLYMOUTH, MINNESOTA
IT IS HEREBY RESOLVED by the Board of Commissioners (the "Board") of the
Economic Development Authority of the City of Plymouth, Minnesota (the "EDA") as follows:
1. Recitals.
a) On January 12, 2016, the City of Plymouth, Minnesota (the "City"), acting
through its City Council, adopted an enabling resolution establishing the EDA pursuant to
Minnesota Statutes, Sections 469.090 through 469.1082.
b) The Board wishes to provide for the basic organization of the EDA,
including appointment of officers and adoption of Bylaws.
2. Adoption of Bylaws and Appointment of Officers. The Board hereby (1) approves
the Bylaws of the EDA, as presented on the date hereof for the Board's consideration, and (2)
appoints and approves the following officers of the EDA (Note: the offices of President, Vice-
President and Treasurer must be held by Boardmembers, but the offices of Secretary and Assistant
Treasurer need not be; the offices of President and Vice-President must be held by different
persons):
President ___Mayor Slavik______
Vice-President ____________________
Treasurer ___Mayor Slavik______
Secretary ___Sandy Engdahl_____
Assistant Treasurer ___Dave Callister______
The President shall be the chief presiding officer of the Board and shall have such other
responsibilities as may be required by law or conferred on the President by resolution of the Board.
In the absence of the President, the Vice-President shall assume all of said responsibilities of the
President. The offices of President, Treasurer, and Secretary shall be elected annually, as required
by law. The Secretary shall act as the chief recording officer for the Board and shall maintain a
file of minutes of Board meetings and resolutions.
In accordance with Minnesota Statutes, Section 469.096, Subdivision 8, all checks of the
EDA shall be signed by the Treasurer and the Assistant Treasurer and shall state the nature of the
claim for which the check is issued. As required by law, the EDA shall adopt an official seal.
3. Regular Meetings of the Board. The Board's regular meetings shall be held at such
times as the Board may designate.
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The following Boardmembers were present:
and the following were absent:
The motion for the adoption of the foregoing resolution was introduced by Boardmember
and was duly seconded by Boardmember _______________________ and
upon vote being taken thereon, the following voted in favor thereof:
and the following voted against the same:
whereupon the resolution was declared duly passed and adopted and was signed by the President
and Secretary.
Adopted by the Board of Commissioners on June 21, 2016.
By ____________________________________
President
Attest ___________________________
Secretary
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STATE OF MINNESOTA )
COUNTY OF HENNEPIN ) SS
CITY OF PLYMOUTH )
I, the undersigned, being the duly qualified and acting Secretary of the Economic
Development Authority of the City of Plymouth, Minnesota, do hereby certify that I have carefully
compared the attached and foregoing extract of minutes of a regular or special meeting of the
Board of Commissioners held on June 21, 2016, with the original minutes on file in my office and
the extract is a full, true and correct copy of the minutes insofar as they relate to a Resolution
Organizing the Economic Development Authority of the City of Plymouth, Minnesota.
WITNESS my hand officially as Secretary on _________________, _______.
Secretary
Page 8
SPECIAL
COUNCIL/EDA
MEETING
June 21, 2016
Agenda
Number: 2C
To: Mayor and Council
Prepared by: Dave Callister, City Manager
Reviewed by:
Item: Set Future Study Sessions
If the Council desires to schedule study sessions, calendars are attached to assist with scheduling.
Pending Study Session Topics (at least 3 Council members have approved the following study items on
the list):
None at this time.
Other Council requests for Study Session Topics:
None at this time.
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July 2016
3400 Plymouth Boulevard
Plymouth, MN 55447 OFFICIAL CITY CALENDAR Phone: 763-509-5000
Fax: 763-509-5060
5:30 PM
SPECIAL COUNCIL
MEETING
Public Improvement
SpecialAssessment
Policy
Medicine Lake Room
7:00 PM
REGULAR
COUNCIL MEETING
Council Chambers
7:00 PM
ENVIRONMENTAL
QUALITY
COMMITTEE (EQC)
MEETING
Council Chambers
INDEPENDENCEDAY
CITY OFFICES
CLOSED
7:00 PM
HOUSING AND
REDEVELOPMENT
AUTHORITY (HRA)
MEETING
Medicine Lake Room
5:30 - 8:30 PM
Kids Fest
Hilde
Performance Center
7:00 PM
REGULAR
COUNCIL MEETING
Council Chambers
SUN TUESMON WED THUR FRI SAT
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August 2016
3400 Plymouth Boulevard
Plymouth, MN 55447 OFFICIAL CITY CALENDAR Phone: 763-509-5000
Fax: 763-509-5060
7:00 PM
PLANNING
COMMISSION
MEETING
Council Chambers
8:00 PM
REGULAR COUNCIL
MEETING
Council Chambers
7:00 PM
ENVIRONMENTAL
QUALITY
COMMITTEE
EQC) MEETING
Medicine LakeRoom
7:00 PM
PLANNING
COMMISSION
MEETING
Council Chambers
7:00 PM
HOUSING AND
REDEVELOPMENT
AUTHORITY (HRA)
MEETING
Medicine Lake Room
SUN TUESMON WED THUR FRI SAT
5:30 PM
SPECIAL COUNCIL
MEETING
Budget/CIP
Medicine Lake Room
7:00 PM
REGULAR COUNCIL
MEETING
Council Chambers
Modified on 06/09/2016 CHANGES ARE NOTED IN RED
2:30-5:00 PM
NIGHT TO UNITE
KICKOFF
Plymouth Creek Center
6:30-9:30 PM
NIGHT TO UNITE
CITY COUNCIL
FILINGS OPEN
CITY COUNCIL FILINGS
CLOSE 5:00 PM
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STATE PRIMARY
ELECTION DAY
Polls open
7:00 AM to 8:00 PM
10:00 AM - 3:00 PM
ABSENTEE VOTING
ABSENTEE VOTING
Until 5:00 PM
CITY COUNCIL FILINGS
DEADLINE TO
WITHDRAW 5:00 PM
6:00 PM
SPECIAL COUNCIL
MEETING
Budget/CIP
Medicine Lake Room
6:00 PM
SPECIAL COUNCIL
MEETING
If Needed)
Budget/CIP
Medicine Lake Room
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September 2016
3400 Plymouth Boulevard
Plymouth, MN 55447 OFFICIAL CITY CALENDAR Phone: 763-509-5000
Fax: 763-509-5060
7:00 PM
PLANNING
COMMISSION
MEETING
Council Chambers
7:00 PM
ENVIRONMENTAL
QUALITY
COMMITTEE
EQC) MEETING
Medicine Lake Room
7:00 PM
PARK & REC
ADVISORY
COMMISSION
PRAC) MEETING
Park Maintenance
7:00 PM
PLANNING
COMMISSION
MEETING
Council Chambers
7:00 PM
HOUSING AND
REDEVELOPMENT
AUTHORITY (HRA)
MEETING
Medicine Lake Room
SUN TUESMON WED THUR FRI SAT
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LABOR DAY
CITY OFFICES
CLOSED
5:30 PM
SPECIAL COUNCIL
MEETING
Update on Mill and
Overlay Program
Medicine Lake Room
7:00 PM
REGULAR COUNCIL
MEETING
Council Chambers
7:00 PM
REGULAR COUNCIL
MEETING
Council Chambers
11:30 AM - 3:00 PM
Plymouth on Parade
Celebration
City Center Area
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October 2016
3400 Plymouth Boulevard
Plymouth, MN 55447 OFFICIAL CITY CALENDAR Phone: 763-509-5000
Fax: 763-509-5060
7:00 PM
PLANNING
COMMISSION
MEETING
Council Chambers
7:00 PM
REGULAR COUNCIL
MEETING
Council Chambers
7:00 PM
ENVIRONMENTAL
QUALITY
COMMITTEE
EQC) MEETING
Medicine Lake Room
7:00 PM
PARK & REC
ADVISORY
COMMISSION
PRAC) MEETING
Plymouth IceCenter
7:00 PM
HOUSING AND
REDEVELOPMENT
AUTHORITY (HRA)
MEETING
Medicine Lake Room
SUN TUESMON WED THUR FRI SAT
PLYMOUTH PUBLIC
WORKS DIVISION
CLOSED
COLUMBUS DAY
Observed
5:30 PM
SPECIAL COUNCIL
MEETING
Utility overview
Medicine Lake Room
7:00 PM
REGULAR COUNCIL
MEETING
Council Chambers
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7:00 PM
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6:30 PM
City Volunteer
Recognition Event
Plymouth Creek
Center
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6:00 - 8:30 PM
Halloween at the
Creek
Plymouth Creek
Center
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