HomeMy WebLinkAboutCity Council Packet 11-20-2001 SpecialAgenda
City of Plymouth
Special City Council Meeting
Tuesday, November 20, 2001
7:00 p.m.
Plymouth Creek Center
Call to Order.
2. Discuss 2001-2006 Capital Improvements Program
3. Consider future study session schedule
4. Adjourn
a
DATE: November 15, 2002
TO: Mayor and City Council
FROM: Dwight D. Johnson, City Manager
SUBJECT: Capital Improvements Program
Background. The Council discussed elements of the proposed 2001-2006 Capital
Improvements Program at a study session on August 28. The Planning Commission
subsequently held a public hearing and recommended adoption of the CIP. On
October 23, the City Council reviewed the CIP and established a study session for
November 20 to discuss possible further changes to the plan. Minutes of the meetings are
attached.
Several changes have been made to the CIP since the original review on August 28:
The actual cost of Plymouth Blvd. improvements have been inserted in the
CIP, since the bid for the project has been awarded.
Improvements to Peony Lane have been moved up to the year 2002 by
making several adjustments in project timing.
The amounts for "Art in the Park" have been reduced. The amount of
20,000 previously appeared in each of the six years of the CIP. Now, an
allocation is only included in years 2002 and 2004.
Discussion. In addition to the changes noted above, staff suggests the following further
updates and changes for the final draft of the update:
1. Change the water system improvements for 2002 to reflect a new ground
storage tank rather than two elevated tanks (one elevated tank is currently
shown in year 2002 and one is planned beyond 2006 for "ultimate" growth).
2. Change the park improvements for 2001 to indicate the revised budget for the
Hilde Performance Center which was approved by the Council on October 9.
The amount of $150,000 is currently shown in year 2001 and would be
adjusted to $262,523).
3. Revise the traffic signal at County Road 9 and Old Rockford Road from 2002
to 2003 to qualify for partial funding from the County.
4. Adjust the amount shown for Open Space Acquisition in 2001 to reflect the
amount spent for site acquisition earlier this fall.
Staff has reviewed the amount for safety improvements at the Pineview, Larch, Zachary,
and Vicksburg Lane railroad crossings. The amount of $150,000 is currently shown in
year 2004 for these improvements. This total amount is adequate; however, we will need
to use a different source of funds for the Zachary crossing to avoid needing an MSA
variance. The estimated cost of the Zachary crossing improvements is $42,000, and
funding is recommended from the Community Improvement Fund rather that the MSA
Fund for this project.
In addition to the above items, staff would like to briefly outline the potential for future
MSA bonding to move up other projects, such as the Vicksburg bridge, County Road 47,
or a pedestrian overpass at Highway 55 and Vicksburg Lane. However, we consider it
premature to recommend either way on this course of financing at this time.
Staff has also discussed taking over the maintenance of private ponds, but considers this
more of an operating budget question than a CIP issue. We have not yet reached a
conclusion about recommending this.
Finally, staff is comfortable with the EQC recommended plan for water quality
improvements to Medicine Lake, and the CIP continues to show proposed future project
funding as recommended by the committee.
Conclusion. The Council should consider the recommendations from staff noted above,
add or modify any additional projects, and give direction to staff for the final completion
of the CIP update. Staff will update all the charts and explanatory text when the Council
has finalized work on the CIP update.
Adopted Minutes
Special Council Meeting
August 28, 2001
A Special Meeting of the Plymouth City Council was called to order by Mayor Tierney at
5:00 p.m. in the Public Safety Training Room, 3400 Plymouth Boulevard, on August 28,
2001.
COUNCIL PRESENT: Mayor Tierney, Councilmembers Johnson, Slavik, Hewitt, Stein,
and Harstad (arrived at 5:25 p. m.)
ABSENT: Councilmember Black.
STAFF PRESENT: City Manager Johnson, Assistant City Manager Ahrens, Community
Development Director Hurlburt, Acting Police Chief Twaddle, Finance Director Hahn,
Park and Recreation Director Blank, City Engineer Quanbeck, Public Works Director
Faulkner, Fire Chief Kline, and City Clerk Paulson.
Capital Improvements Program
City Manager Johnson stated that Nathan Lane and Fernbrook Lane were in the 2001
program and have been moved to 2002 and 2006 respectively because of the increase in
estimated costs. The Cheshire Lane project, previously programmed entirely in 2001, is
now segmented with the portion north of The Reserve planned for 2003. The County
Road 73 project, previously programmed in 2002, is now planned for 2006 in accordance
with the revised County plan. The Schmidt Lake Road project including the bridge over
the CP Railroad, is still scheduled for 2003. The southerly portion of County Road 101 is
still planned for 2004.
He stated that several roads were identified for further work in analysis of the 2001 mill
and overlay project which was developed after the severe winter. Overlays are now
scheduled for Larch Lane/West Medicine Ridge Road in 2002, West Medicine Lake
Drive in 2003, Sunset Trial in 2004, Gleason Lake Road in 2005, and Pineview Lane and
Campus Drive in 2006.
He indicated that one notable new addition to the plan is the hard surfacing of Peony
Lane north of Schmidt Lake Road in 2004. Railroad crossing safety improvements
discussed at the August 14 Council meeting have been included in 2004.
Councilmember Johnson asked if the Peony Lane project could be moved up on the
schedule as School District 284 has consistently requested that this project be approved.
City Manager Johnson replied yes; however, other projects would need to be shifted
around in order to accommodate this change.
Adopted City Council Minutes
Special Meeting of August 28, 2001
Page 2 of 6
Mayor Tierney added that once Schmidt Lake Road is improved, that would assist in
relieving some of the pressure off on Peony Lane.
City Manager Johnson stated traffic signals are budgeted for the intersections of Peony
Lane/Schmidt Lake Road and Old Rockford Road/Vicksburg Lane in 2001. For 2002,
the schedule includes County Road 9/36`h Avenue and the intersections of Peony
Lane/Old Rockford Road and County Road 9/Old Rockford Road. For 2003, a signal is
planned at Vicksburg Lane/Schmidt Lake Road. Eight undesignated traffic signals are
shown in 2004-2006 as well as a signal at 34th and Fernbrook Lane.
Councilmember Hewitt asked if a traffic signal would be installed at County Road 9 and
Plymouth Boulevard. Public Works Director Faulkner replied that it would be more
advantageous to install the traffic signal at Old Rockford Road and County Road 9 first.
City Manager Johnson spoke of the proposed water and sewer projects which included
two new wells by the end of 2002 as well as a $6.3 million expansion of the Zachary
Treatment Plant. He noted that a water tower is also planned for 2002, and an additional
well is included for 2005. He stated that staff continues to study an alternative to large-
scale expansion of the City's water system which could involve a long-term agreement
with the City of Maple Grove.
Mayor Tierney asked what are the advantages to a long-term agreement with the City of
Maple Grove. City Manager Johnson replied that the City could save costs, and it would
provide some diversification of aquifers as Plymouth has deeper wells and Maple Grove
has shallower wells.
City Manager Johnson reported the water quality projects indicate funding for
improvements to Medicine Lake and Parkers Lake, which are the two highest priority
lakes in the adopted Surface Water Management Plan. The Medicine Lake subcommittee
and the Environmental Quality Committee recommended the funding amounts for
Medicine Lake. Parkers Lake improvements indicate the same funding level as last year,
which would allow two more major improvements similar to the one currently in
progress at the southwest end of the lake. He stated drainage improvements include the
Bass Creek culvert scheduled for this year and improvements at County Road 6 and
Weston Lane in 2002. In 2003, improvements along Bassett Creek channel are planned.
One hundred thousand dollars per year is shown from 2004-2006 for other drainage
improvements.
He stated regarding park projects, projects for the remainder of 2001 and 2002 include
restrooms and parking lot lighting at West Medicine Lake park, renovation of the East
Adopted City Council Minutes
Special Meeting of August 28, 2001
Page 3 of 6
Medicine Lake restrooms, and the City's share for the Hilde Performance Center
development and the Millennium Garden project. Also included are funds for parking
improvements at the Ice Arena parking lot that would match a contribution from
LifeTime Fitness.
He reported a major feature of the five-year plan is land acquisition. A total of $750,000
for open space acquisition continues to be earmarked over the next two years, and a total
of $1.1 million is shown for acquisition of the 10th playfield. He noted that neither
amount is adequate for the total task; however, the open space amount would allow the
City to concentrate on several properties needed for the Northwest Greenway that might
be in the path of development. The amount for the 10th playfield would provide leverage
for either a downpayment on the needed land or as a match to a private contribution.
Mayor Tierney mentioned that there are gaps in sidewalks on the east/west side of
Vicksburg Lane near the City Center area. She stated that pedestrians are having
difficulty accessing sidewalk once they have crossed Vicksburg Lane. Therefore, she
requested staff to research the area for sections of sidewalks that are missing.
The Council discussed the proposed allocation of $20,000 for Art in the Park, and some
of the Councilmembers were apprehensive with this allocation. Therefore,
Councilmembers Slavik and Johnson and Mayor Tierney requested further information
be provided to the Council on this item.
Councilmember Slavik noted a proposed allocation of $6,500 for the skatepark. Park and
Recreation Director stated those funds would be utilized to purchase an eighth ramp, and
staff has also considered the acquisition of bleachers at the park.
Councilmember Slavik mentioned the $175,000 in the year 2002 for improvements to the
parking lot at the Ice Center. She noted the importance of seeking a financial
commitment from LifeTime Fitness.
Councilmember Stein asked if any trails are proposed for the older neighborhoods in the
area of Highway 55. Park and Recreation Director Blank replied that trails would be
constructed on the north side of 10th Avenue over Revere Lane to the Rainbow Store.
Councilmember Stein stated due to the lack of room for trails in some of the older
neighborhoods, perhaps there could be some type of striping for trails.
City Manager Johnson reported that regarding building projects, finishing a portion of the
lower level at the Plymouth Creek Center is proposed for 2002 due to the growth in the
Adopted City Council Minutes
Special Meeting of August 28, 2001
Page 4 of 6
senior programs where additional space is needed for some of the programs. In addition.
the Youth Advisory Council has recommended that space be developed for a teen
coffeehouse. Both the local senior council and the Youth Advisory Council believe they
could successfully utilize the same space in the lower level of the Plymouth Creek
Center.
Councilmember Slavik asked why, conceptually, the City would allocate funds for a teen
coffeehouse. Councilmember Johnson explained the younger high schoolers and the
older middle schoolers would utilize a teen center. She stated that the Youth Advisory
Council is proceeding very cautiously. City Manager Johnson added that this site would
be a lower risk site than another building on a totally different site.
City Manager Johnson spoke of a fourth fire station that was included in the previous
Capital Improvement Plan in 2003. The new plan reserves $2,500,000 from the
Community Improvement fund in 2004. He stated Fire Chief Kline estimates that the
overall cost could be $5,000,000, and the difference could require a bond referendum.
However, the final determination of need for a fourth fire station could depend
significantly on decisions relating to a possible 24-hour duty crew, a live-in apartment at
a fire station, overall staffing levels in the Fire Department, and other similar factors.
Mayor Tierney recommended that in the future, the east/west segment of South Shore
Drive be reconstructed to a 22' wide street. She stated the safety issues and the trail area
for residents should also be considered.
Terrie Christian, 9910 South Shore Drive, stated they have resided at this address for 17
years, and there have been no improvements made to South Shore Drive. She explained
the City of Medicine Lake has made improvements to their streets without curb and
gutter. She stated that South Shore Drive is connected to 13th Avenue, and there is heavy
truck traffic that utilizes the road. Due to the heavy traffic, there are two major potholes
before 13th Avenue which are more of a hazard to their vehicles than the speed humps in
the area.
Mayor Tierney requested that staff review this area and provide a report back to the
Council.
Parking Study — Plymouth Ice Center/LifeTime Fitness Site
Park and Recreation Director Blank reported that the firm of Delano Erickson Architects
was hired to prepare a parking study for the Ice Center and LifeTime Fitness site. At this
time, staff is recommending the Council take no action. The on street parking, which
Approved
Planning Commission Minutes
October 3, 2001
Page #9
Senior P er Darling gave an overview of September 25, 2001 staff report.
Chairman Stulberg i duced the petitioner Amy Niemann. Ms. Niemann concurred with the
staff report.
Commissioner Bobra asked how mildren would be allowed. Ms. Nieman indicated they
would be licensed for 80 children.
Chairman Stulberg opened public hearing. As there o one to speak on the issue, the public
hearing was closed.
MOTION by Commissioner Reinhardt, seconded by Commissioner B to approve the
request by Precious Corner Preschool for a Conditional Use Permit Amendm to allow the
expansion of a preschool located in Beautiful Savior Lutheran Church at 5005 No st
Boulevard. Roll Call Vote. 7 Ayes. MOTION approved unanimously.
C CITY OF PLYMOUTH (2001108)
Chairman Stulberg introduced the City of Plymouth 2001-2006 Capital Improvements Program
CIP) Element of the City's Comprehensive Plan.
Community Development Director Hurlburt gave an overview of the September 19, 2001 staff
report.
Commissioner Stulberg stated the County Road 101 project is now being done and asked
whether the other proposed projects for the next two years will be moving forward. City
Engineer Quanbeck stated the projects set for 2002 and 2003 will likely move forward.
Chairman Stulberg opened the public hearing.
Chairman Stulberg introduced Marilou Tee -Bo, 990 Xene Lane North. Ms. Tee -Bo stated she
concurred with the improvements for the Activity Center and encourages the City to support
them.
Chairman Stulberg closed the public hearing.
Commissioner Reinhardt indicated the City and staff have great resources to do wonderful things
in Plymouth.
Approved
Planning Commission Minutes
October 3, 2001
Page #10
Chairman Stulberg asked if Fire Station IV would be necessary. Director Hurlburt stated there
was a study performed last year on the needs of the city. Director Hurlburt stated that response
times, the staffing of fire stations on a part time basis or longer periods of times were addressed
which could possible negate the need for a new fire station.
MOTION by Commissioner Reinhardt, seconded by Commissioner Bobra to move forward to a
public hearing on the 2001-2006 Capital Improvement Program for the City of Plymouth and
forward the Capital Improvement Program to the City Council with a recommendation of
approval. Roll Call Vote. 7 Ayes. MOTION approved unanimously.
7 NEW BtWNESS
A JOSEPH AN$BARBARA CAVANAUGH (2001109)
Chairman Stulberg introNN d the request by Joseph and Barbara Cavanaugh for a Lot Division
and Variance to create two on property currently addressed 11209 Sunset Trail.
Senior Planner Darling gave a erview of the September 25, 2001 staff report.
Commissioner Reinhardt asked if the t size average within'/4 mile on the map attached to the
report included some larger commercia ots. Senior Planner Darling stated that the averages for
200 and 500 feet included only residentia roperty, but the 1,320 feet average did include a few
non-residential properties.
Chairman Stulberg introduced the petitioner J 3220 Niagara Lane.
Mr. Cavanaugh stated his goal is to get affordable h1king. Mr. Cavanaugh stated he would like
to subdivide this property for two single-family homesXle stated this property is a natural for a
lot division in that 90% of the property is open and not bNx used. There is curb cut and sewer
and water are available. Mr. Cavanaugh stated they would e to renovate the existing home
that is there and subdivide to build a new affordable home for eir daughter. Mr. Cavanaugh
indicated his property is .666 acre. The property across the stre is .364 acre. They are
proposing to split the property to .33 acre, which is close to the of properties in the area. Mr.
Cavanaugh stated they are not trying to make money but to create an fordable home to keep
their family in Plymouth. Mr. Cavanaugh stated there is plenty of fron e on both sides of the
property.
Chairman Stulberg introduced Gracia Cavanaugh, 3220 Niagara Lane.
Ms. Cavanaugh stated she has been looking for affordable housing and has had lit success.
She has attended the homebuyer workshops but is discouraged that even though she Xs attended
Adopted City Council Minutes
Regular Meeting of October 23, 2001
Page 15 of 18
8.2) Approve 2001-2006 Capital Improvements Program (CIP) Element of the City's
Comprehensive Plan (2001108)
Assistant City Manager Ahrens reported on the proposed 2001-2006 Capital Improvements
Program (CIP). She stated the Council conducted a Study Session on August 28, and the
following changes were made to the CIP after Council review but before the Planning
Commission's public hearing:
1. The actual cost of Plymouth Boulevard improvements have been inserted in the CIP, since the
bid for the project has been awarded.
2. Improvements to Peony Lane have been moved up to the year 2002 by making several minor
adjustments in project timing.
3. The amounts for "Art in the Park" have been reduced. The amount of $20,000 previously
appeared in each of the six years of the CIP. Now, an allocation is only included in years 2002
and 2004.
She stated that the Planning Commission conducted their public hearing on October 3, and they
determined that the CIP is compatible and consistent with the Comprehensive Plan. Therefore,
they recommended adoption of the CIP. She noted that the CIP calls for expenditures of $72
million over the six year time period. The plan does not assume that the Council will either
increase taxes or impose new fees to accomplish the projects listed.
City Manager Johnson stated that staff made an effort to determine the project costs for all
projects contained in the CIP as well as trying to keep some of the projects that have been in the
CIP for a few years. He noted a few projects were deleted from the CIP due to costs. He stated
that the improvement of Vicksburg Lane from Old Rockford Road to the north was not included
in the CIP as it didn't appear to be feasible at a cost of $5 million.
Councilmember Harstad stated that shared water facilities with the City of Maple Grove and
construction of a fourth fire station could be major expenditures for the next five years.
Therefore, he felt that it wasn't prudent to approve the CIP this evening.
Motion was made by Councilmember Harstad, and seconded by Mayor Tierney, to table
approval of the CIP until the November 13 meeting in order that the Council could meet with the
City of Maple Grove on October 29 and continue to review all the materials provided on that
item.
Councilmember Black stated the projects that Councilmember Harstad are referring to are major
improvements and would need to be reviewed after the CIP is approved. She stated there are
some other major projects that aren't included in the CIP, i.e. reconstruction of Vicksburg Lane
and County Road 47. She stated Peony Lane is included in the CIP, but that roadway doesn't
receive as much traffic as Vicksburg Lane.
Adopted City Council Minutes
Regular Meeting of October 23, 2001
Page 16 of 18
Mayor Tierney stated the reconstruction of Peony Lane was to smooth it down, and she noted
that it would cost less to reconstruct Peony Lane than Vicksburg Lane.
Councilmember Johnson suggested that the Council conduct another Study Session on the CIP
rather than tabling the approval to the November 13 meeting.
Councilmember Stein stated he would support conducting another Study Session.
A friendly amendment was made to the motion to conduct a Study Session on November 20 at
7:00 p.m.
There being no further discussion and with all members voting in favor, the motion carried.
Agenda Number: 3 .
TO: Dwight D. Johnson, City Manager
FROM: Laurie Ahrens, Assistant City Manager/ice
SUBJECT: Set Future Study Sessions
DATE: November 13, 2001, for Special Council meeting of November 20, 2001
1. ACTION REQUESTED: Review the pending study session topics list and, if desired,
establish future special meetings or amend the topics list.
2. BACKGROUND: Attached is the list of pending study session topics, as well as
calendars to assist in scheduling.
Mayor Tierney has requested that the Council consider setting a date to receive a briefing
on the City's emergency management plans. This study session could be held at 5:30 p.m.
prior to the November 26, November 27, or December 18 meeting, or at 7:00 p.m. on
December 17.
Pending Study Session Topics
at least 3 Council members have approved the following study items on the list)
Joint meeting with school districts to discuss safety issues, traffic, future
school sites, alcohol and tobacco prevention, trends in population -- start
with ISD 284 (in 2002)
Meet with Hennepin County Commissioners (in 2002)
Discuss estate zoning to include issues of sewer, house size vs. lot size,
impervious coverage, setbacks, steep slopes/wooded areas, septic systems
near lakes, subdivision of large lots -- Tierney, Johnson, Stein (in 2002)
Consider curbside pick-up for annual waste collection day -- Stein,
Tierney, Hewitt, Harstad (in 2002)
Future water treatment needs and the taste of the water -- Slavik, Black,
Harstad (in 2002)
Water depletion of the City's aquifers — Harstad, Black, Tierney (in
2002)
Other proposed study session topics:
Request of Plymouth Crime and Fire Prevention Fund for pull tabs —
Johnson
Housing (invite MICAH and builders)
Temporary signs — enforcement
Briefing on City emergency management plan -- Tierney
OFFICIAL CITY MEETINGS
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