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HomeMy WebLinkAboutCity Council Packet 11-20-2001 SpecialAgenda City of Plymouth Special City Council Meeting Tuesday, November 20, 2001 7:00 p.m. Plymouth Creek Center Call to Order. 2. Discuss 2001-2006 Capital Improvements Program 3. Consider future study session schedule 4. Adjourn a DATE: November 15, 2002 TO: Mayor and City Council FROM: Dwight D. Johnson, City Manager SUBJECT: Capital Improvements Program Background. The Council discussed elements of the proposed 2001-2006 Capital Improvements Program at a study session on August 28. The Planning Commission subsequently held a public hearing and recommended adoption of the CIP. On October 23, the City Council reviewed the CIP and established a study session for November 20 to discuss possible further changes to the plan. Minutes of the meetings are attached. Several changes have been made to the CIP since the original review on August 28: The actual cost of Plymouth Blvd. improvements have been inserted in the CIP, since the bid for the project has been awarded. Improvements to Peony Lane have been moved up to the year 2002 by making several adjustments in project timing. The amounts for "Art in the Park" have been reduced. The amount of 20,000 previously appeared in each of the six years of the CIP. Now, an allocation is only included in years 2002 and 2004. Discussion. In addition to the changes noted above, staff suggests the following further updates and changes for the final draft of the update: 1. Change the water system improvements for 2002 to reflect a new ground storage tank rather than two elevated tanks (one elevated tank is currently shown in year 2002 and one is planned beyond 2006 for "ultimate" growth). 2. Change the park improvements for 2001 to indicate the revised budget for the Hilde Performance Center which was approved by the Council on October 9. The amount of $150,000 is currently shown in year 2001 and would be adjusted to $262,523). 3. Revise the traffic signal at County Road 9 and Old Rockford Road from 2002 to 2003 to qualify for partial funding from the County. 4. Adjust the amount shown for Open Space Acquisition in 2001 to reflect the amount spent for site acquisition earlier this fall. Staff has reviewed the amount for safety improvements at the Pineview, Larch, Zachary, and Vicksburg Lane railroad crossings. The amount of $150,000 is currently shown in year 2004 for these improvements. This total amount is adequate; however, we will need to use a different source of funds for the Zachary crossing to avoid needing an MSA variance. The estimated cost of the Zachary crossing improvements is $42,000, and funding is recommended from the Community Improvement Fund rather that the MSA Fund for this project. In addition to the above items, staff would like to briefly outline the potential for future MSA bonding to move up other projects, such as the Vicksburg bridge, County Road 47, or a pedestrian overpass at Highway 55 and Vicksburg Lane. However, we consider it premature to recommend either way on this course of financing at this time. Staff has also discussed taking over the maintenance of private ponds, but considers this more of an operating budget question than a CIP issue. We have not yet reached a conclusion about recommending this. Finally, staff is comfortable with the EQC recommended plan for water quality improvements to Medicine Lake, and the CIP continues to show proposed future project funding as recommended by the committee. Conclusion. The Council should consider the recommendations from staff noted above, add or modify any additional projects, and give direction to staff for the final completion of the CIP update. Staff will update all the charts and explanatory text when the Council has finalized work on the CIP update. Adopted Minutes Special Council Meeting August 28, 2001 A Special Meeting of the Plymouth City Council was called to order by Mayor Tierney at 5:00 p.m. in the Public Safety Training Room, 3400 Plymouth Boulevard, on August 28, 2001. COUNCIL PRESENT: Mayor Tierney, Councilmembers Johnson, Slavik, Hewitt, Stein, and Harstad (arrived at 5:25 p. m.) ABSENT: Councilmember Black. STAFF PRESENT: City Manager Johnson, Assistant City Manager Ahrens, Community Development Director Hurlburt, Acting Police Chief Twaddle, Finance Director Hahn, Park and Recreation Director Blank, City Engineer Quanbeck, Public Works Director Faulkner, Fire Chief Kline, and City Clerk Paulson. Capital Improvements Program City Manager Johnson stated that Nathan Lane and Fernbrook Lane were in the 2001 program and have been moved to 2002 and 2006 respectively because of the increase in estimated costs. The Cheshire Lane project, previously programmed entirely in 2001, is now segmented with the portion north of The Reserve planned for 2003. The County Road 73 project, previously programmed in 2002, is now planned for 2006 in accordance with the revised County plan. The Schmidt Lake Road project including the bridge over the CP Railroad, is still scheduled for 2003. The southerly portion of County Road 101 is still planned for 2004. He stated that several roads were identified for further work in analysis of the 2001 mill and overlay project which was developed after the severe winter. Overlays are now scheduled for Larch Lane/West Medicine Ridge Road in 2002, West Medicine Lake Drive in 2003, Sunset Trial in 2004, Gleason Lake Road in 2005, and Pineview Lane and Campus Drive in 2006. He indicated that one notable new addition to the plan is the hard surfacing of Peony Lane north of Schmidt Lake Road in 2004. Railroad crossing safety improvements discussed at the August 14 Council meeting have been included in 2004. Councilmember Johnson asked if the Peony Lane project could be moved up on the schedule as School District 284 has consistently requested that this project be approved. City Manager Johnson replied yes; however, other projects would need to be shifted around in order to accommodate this change. Adopted City Council Minutes Special Meeting of August 28, 2001 Page 2 of 6 Mayor Tierney added that once Schmidt Lake Road is improved, that would assist in relieving some of the pressure off on Peony Lane. City Manager Johnson stated traffic signals are budgeted for the intersections of Peony Lane/Schmidt Lake Road and Old Rockford Road/Vicksburg Lane in 2001. For 2002, the schedule includes County Road 9/36`h Avenue and the intersections of Peony Lane/Old Rockford Road and County Road 9/Old Rockford Road. For 2003, a signal is planned at Vicksburg Lane/Schmidt Lake Road. Eight undesignated traffic signals are shown in 2004-2006 as well as a signal at 34th and Fernbrook Lane. Councilmember Hewitt asked if a traffic signal would be installed at County Road 9 and Plymouth Boulevard. Public Works Director Faulkner replied that it would be more advantageous to install the traffic signal at Old Rockford Road and County Road 9 first. City Manager Johnson spoke of the proposed water and sewer projects which included two new wells by the end of 2002 as well as a $6.3 million expansion of the Zachary Treatment Plant. He noted that a water tower is also planned for 2002, and an additional well is included for 2005. He stated that staff continues to study an alternative to large- scale expansion of the City's water system which could involve a long-term agreement with the City of Maple Grove. Mayor Tierney asked what are the advantages to a long-term agreement with the City of Maple Grove. City Manager Johnson replied that the City could save costs, and it would provide some diversification of aquifers as Plymouth has deeper wells and Maple Grove has shallower wells. City Manager Johnson reported the water quality projects indicate funding for improvements to Medicine Lake and Parkers Lake, which are the two highest priority lakes in the adopted Surface Water Management Plan. The Medicine Lake subcommittee and the Environmental Quality Committee recommended the funding amounts for Medicine Lake. Parkers Lake improvements indicate the same funding level as last year, which would allow two more major improvements similar to the one currently in progress at the southwest end of the lake. He stated drainage improvements include the Bass Creek culvert scheduled for this year and improvements at County Road 6 and Weston Lane in 2002. In 2003, improvements along Bassett Creek channel are planned. One hundred thousand dollars per year is shown from 2004-2006 for other drainage improvements. He stated regarding park projects, projects for the remainder of 2001 and 2002 include restrooms and parking lot lighting at West Medicine Lake park, renovation of the East Adopted City Council Minutes Special Meeting of August 28, 2001 Page 3 of 6 Medicine Lake restrooms, and the City's share for the Hilde Performance Center development and the Millennium Garden project. Also included are funds for parking improvements at the Ice Arena parking lot that would match a contribution from LifeTime Fitness. He reported a major feature of the five-year plan is land acquisition. A total of $750,000 for open space acquisition continues to be earmarked over the next two years, and a total of $1.1 million is shown for acquisition of the 10th playfield. He noted that neither amount is adequate for the total task; however, the open space amount would allow the City to concentrate on several properties needed for the Northwest Greenway that might be in the path of development. The amount for the 10th playfield would provide leverage for either a downpayment on the needed land or as a match to a private contribution. Mayor Tierney mentioned that there are gaps in sidewalks on the east/west side of Vicksburg Lane near the City Center area. She stated that pedestrians are having difficulty accessing sidewalk once they have crossed Vicksburg Lane. Therefore, she requested staff to research the area for sections of sidewalks that are missing. The Council discussed the proposed allocation of $20,000 for Art in the Park, and some of the Councilmembers were apprehensive with this allocation. Therefore, Councilmembers Slavik and Johnson and Mayor Tierney requested further information be provided to the Council on this item. Councilmember Slavik noted a proposed allocation of $6,500 for the skatepark. Park and Recreation Director stated those funds would be utilized to purchase an eighth ramp, and staff has also considered the acquisition of bleachers at the park. Councilmember Slavik mentioned the $175,000 in the year 2002 for improvements to the parking lot at the Ice Center. She noted the importance of seeking a financial commitment from LifeTime Fitness. Councilmember Stein asked if any trails are proposed for the older neighborhoods in the area of Highway 55. Park and Recreation Director Blank replied that trails would be constructed on the north side of 10th Avenue over Revere Lane to the Rainbow Store. Councilmember Stein stated due to the lack of room for trails in some of the older neighborhoods, perhaps there could be some type of striping for trails. City Manager Johnson reported that regarding building projects, finishing a portion of the lower level at the Plymouth Creek Center is proposed for 2002 due to the growth in the Adopted City Council Minutes Special Meeting of August 28, 2001 Page 4 of 6 senior programs where additional space is needed for some of the programs. In addition. the Youth Advisory Council has recommended that space be developed for a teen coffeehouse. Both the local senior council and the Youth Advisory Council believe they could successfully utilize the same space in the lower level of the Plymouth Creek Center. Councilmember Slavik asked why, conceptually, the City would allocate funds for a teen coffeehouse. Councilmember Johnson explained the younger high schoolers and the older middle schoolers would utilize a teen center. She stated that the Youth Advisory Council is proceeding very cautiously. City Manager Johnson added that this site would be a lower risk site than another building on a totally different site. City Manager Johnson spoke of a fourth fire station that was included in the previous Capital Improvement Plan in 2003. The new plan reserves $2,500,000 from the Community Improvement fund in 2004. He stated Fire Chief Kline estimates that the overall cost could be $5,000,000, and the difference could require a bond referendum. However, the final determination of need for a fourth fire station could depend significantly on decisions relating to a possible 24-hour duty crew, a live-in apartment at a fire station, overall staffing levels in the Fire Department, and other similar factors. Mayor Tierney recommended that in the future, the east/west segment of South Shore Drive be reconstructed to a 22' wide street. She stated the safety issues and the trail area for residents should also be considered. Terrie Christian, 9910 South Shore Drive, stated they have resided at this address for 17 years, and there have been no improvements made to South Shore Drive. She explained the City of Medicine Lake has made improvements to their streets without curb and gutter. She stated that South Shore Drive is connected to 13th Avenue, and there is heavy truck traffic that utilizes the road. Due to the heavy traffic, there are two major potholes before 13th Avenue which are more of a hazard to their vehicles than the speed humps in the area. Mayor Tierney requested that staff review this area and provide a report back to the Council. Parking Study — Plymouth Ice Center/LifeTime Fitness Site Park and Recreation Director Blank reported that the firm of Delano Erickson Architects was hired to prepare a parking study for the Ice Center and LifeTime Fitness site. At this time, staff is recommending the Council take no action. The on street parking, which Approved Planning Commission Minutes October 3, 2001 Page #9 Senior P er Darling gave an overview of September 25, 2001 staff report. Chairman Stulberg i duced the petitioner Amy Niemann. Ms. Niemann concurred with the staff report. Commissioner Bobra asked how mildren would be allowed. Ms. Nieman indicated they would be licensed for 80 children. Chairman Stulberg opened public hearing. As there o one to speak on the issue, the public hearing was closed. MOTION by Commissioner Reinhardt, seconded by Commissioner B to approve the request by Precious Corner Preschool for a Conditional Use Permit Amendm to allow the expansion of a preschool located in Beautiful Savior Lutheran Church at 5005 No st Boulevard. Roll Call Vote. 7 Ayes. MOTION approved unanimously. C CITY OF PLYMOUTH (2001108) Chairman Stulberg introduced the City of Plymouth 2001-2006 Capital Improvements Program CIP) Element of the City's Comprehensive Plan. Community Development Director Hurlburt gave an overview of the September 19, 2001 staff report. Commissioner Stulberg stated the County Road 101 project is now being done and asked whether the other proposed projects for the next two years will be moving forward. City Engineer Quanbeck stated the projects set for 2002 and 2003 will likely move forward. Chairman Stulberg opened the public hearing. Chairman Stulberg introduced Marilou Tee -Bo, 990 Xene Lane North. Ms. Tee -Bo stated she concurred with the improvements for the Activity Center and encourages the City to support them. Chairman Stulberg closed the public hearing. Commissioner Reinhardt indicated the City and staff have great resources to do wonderful things in Plymouth. Approved Planning Commission Minutes October 3, 2001 Page #10 Chairman Stulberg asked if Fire Station IV would be necessary. Director Hurlburt stated there was a study performed last year on the needs of the city. Director Hurlburt stated that response times, the staffing of fire stations on a part time basis or longer periods of times were addressed which could possible negate the need for a new fire station. MOTION by Commissioner Reinhardt, seconded by Commissioner Bobra to move forward to a public hearing on the 2001-2006 Capital Improvement Program for the City of Plymouth and forward the Capital Improvement Program to the City Council with a recommendation of approval. Roll Call Vote. 7 Ayes. MOTION approved unanimously. 7 NEW BtWNESS A JOSEPH AN$BARBARA CAVANAUGH (2001109) Chairman Stulberg introNN d the request by Joseph and Barbara Cavanaugh for a Lot Division and Variance to create two on property currently addressed 11209 Sunset Trail. Senior Planner Darling gave a erview of the September 25, 2001 staff report. Commissioner Reinhardt asked if the t size average within'/4 mile on the map attached to the report included some larger commercia ots. Senior Planner Darling stated that the averages for 200 and 500 feet included only residentia roperty, but the 1,320 feet average did include a few non-residential properties. Chairman Stulberg introduced the petitioner J 3220 Niagara Lane. Mr. Cavanaugh stated his goal is to get affordable h1king. Mr. Cavanaugh stated he would like to subdivide this property for two single-family homesXle stated this property is a natural for a lot division in that 90% of the property is open and not bNx used. There is curb cut and sewer and water are available. Mr. Cavanaugh stated they would e to renovate the existing home that is there and subdivide to build a new affordable home for eir daughter. Mr. Cavanaugh indicated his property is .666 acre. The property across the stre is .364 acre. They are proposing to split the property to .33 acre, which is close to the of properties in the area. Mr. Cavanaugh stated they are not trying to make money but to create an fordable home to keep their family in Plymouth. Mr. Cavanaugh stated there is plenty of fron e on both sides of the property. Chairman Stulberg introduced Gracia Cavanaugh, 3220 Niagara Lane. Ms. Cavanaugh stated she has been looking for affordable housing and has had lit success. She has attended the homebuyer workshops but is discouraged that even though she Xs attended Adopted City Council Minutes Regular Meeting of October 23, 2001 Page 15 of 18 8.2) Approve 2001-2006 Capital Improvements Program (CIP) Element of the City's Comprehensive Plan (2001108) Assistant City Manager Ahrens reported on the proposed 2001-2006 Capital Improvements Program (CIP). She stated the Council conducted a Study Session on August 28, and the following changes were made to the CIP after Council review but before the Planning Commission's public hearing: 1. The actual cost of Plymouth Boulevard improvements have been inserted in the CIP, since the bid for the project has been awarded. 2. Improvements to Peony Lane have been moved up to the year 2002 by making several minor adjustments in project timing. 3. The amounts for "Art in the Park" have been reduced. The amount of $20,000 previously appeared in each of the six years of the CIP. Now, an allocation is only included in years 2002 and 2004. She stated that the Planning Commission conducted their public hearing on October 3, and they determined that the CIP is compatible and consistent with the Comprehensive Plan. Therefore, they recommended adoption of the CIP. She noted that the CIP calls for expenditures of $72 million over the six year time period. The plan does not assume that the Council will either increase taxes or impose new fees to accomplish the projects listed. City Manager Johnson stated that staff made an effort to determine the project costs for all projects contained in the CIP as well as trying to keep some of the projects that have been in the CIP for a few years. He noted a few projects were deleted from the CIP due to costs. He stated that the improvement of Vicksburg Lane from Old Rockford Road to the north was not included in the CIP as it didn't appear to be feasible at a cost of $5 million. Councilmember Harstad stated that shared water facilities with the City of Maple Grove and construction of a fourth fire station could be major expenditures for the next five years. Therefore, he felt that it wasn't prudent to approve the CIP this evening. Motion was made by Councilmember Harstad, and seconded by Mayor Tierney, to table approval of the CIP until the November 13 meeting in order that the Council could meet with the City of Maple Grove on October 29 and continue to review all the materials provided on that item. Councilmember Black stated the projects that Councilmember Harstad are referring to are major improvements and would need to be reviewed after the CIP is approved. She stated there are some other major projects that aren't included in the CIP, i.e. reconstruction of Vicksburg Lane and County Road 47. She stated Peony Lane is included in the CIP, but that roadway doesn't receive as much traffic as Vicksburg Lane. Adopted City Council Minutes Regular Meeting of October 23, 2001 Page 16 of 18 Mayor Tierney stated the reconstruction of Peony Lane was to smooth it down, and she noted that it would cost less to reconstruct Peony Lane than Vicksburg Lane. Councilmember Johnson suggested that the Council conduct another Study Session on the CIP rather than tabling the approval to the November 13 meeting. Councilmember Stein stated he would support conducting another Study Session. A friendly amendment was made to the motion to conduct a Study Session on November 20 at 7:00 p.m. There being no further discussion and with all members voting in favor, the motion carried. Agenda Number: 3 . TO: Dwight D. Johnson, City Manager FROM: Laurie Ahrens, Assistant City Manager/ice SUBJECT: Set Future Study Sessions DATE: November 13, 2001, for Special Council meeting of November 20, 2001 1. ACTION REQUESTED: Review the pending study session topics list and, if desired, establish future special meetings or amend the topics list. 2. BACKGROUND: Attached is the list of pending study session topics, as well as calendars to assist in scheduling. Mayor Tierney has requested that the Council consider setting a date to receive a briefing on the City's emergency management plans. This study session could be held at 5:30 p.m. prior to the November 26, November 27, or December 18 meeting, or at 7:00 p.m. on December 17. Pending Study Session Topics at least 3 Council members have approved the following study items on the list) Joint meeting with school districts to discuss safety issues, traffic, future school sites, alcohol and tobacco prevention, trends in population -- start with ISD 284 (in 2002) Meet with Hennepin County Commissioners (in 2002) Discuss estate zoning to include issues of sewer, house size vs. lot size, impervious coverage, setbacks, steep slopes/wooded areas, septic systems near lakes, subdivision of large lots -- Tierney, Johnson, Stein (in 2002) Consider curbside pick-up for annual waste collection day -- Stein, Tierney, Hewitt, Harstad (in 2002) Future water treatment needs and the taste of the water -- Slavik, Black, Harstad (in 2002) Water depletion of the City's aquifers — Harstad, Black, Tierney (in 2002) Other proposed study session topics: Request of Plymouth Crime and Fire Prevention Fund for pull tabs — Johnson Housing (invite MICAH and builders) Temporary signs — enforcement Briefing on City emergency management plan -- Tierney OFFICIAL CITY MEETINGS November 2001 Sunday Monday Tuesday Wednesday Thursday Friday baturcray 1 2 3 Oct2001 Dec 2001 7:00 PM S M T W T F S S M 3 W T F S CHOCOLATE 1 2 3 4 5 6 1 SAMPLER, Plymouth Creek Center 7 8 9 10 11 12 13 2 3 4 5 6 7 8 14 15 16 17 18 19 20 9 10 11 12 13 14 15 21 22 23 24 25 26 27 16 17 18 19 20 21 22 7:00 PM HUMAN RIGHTS 28 29 30 31 23 24 25 26 27 28 29 COMMISSION - Medicine Lake Room 30 31 4 5 6 7 8 9 10 7:00 PM YOUTH ADVISORY 7:00 PM PLANNING a COUNCIL, Public COMMISSION, Safety Training Council Chambers Room 11 12 13 14 15 16 17 VETERANS DAY 5:30 PM SPECIAL COUNCIL MEETING: TRAIN WHISTLE 7:00 PM EOC, Council Chambers 700 PM CHARTER cOMMISSIONANNUAL MEETING, Public Safety Training Room OBSERVED), ORDINANCE, Employee Lunch Room Cltj/ Ottices 1-7.35P orae losed Lake oomed 7:00 PM REGULAR COUNCIL MEETING, 7:00 PM PRAC, Council Chamb ers Council Chambers 7:00 PM PUBLIC SAFETY ADVISORY BOARD, Police Dept. Library 18 19 20 21 22 23 24 7:00 PM YOUTH ADVISORY 7:D0 PM SPECIAL CITY COUNCIL MEETING: CAPITAL THANKSGIVING HOLIDAY - City THANKSGIVING HOLIDAY - City COUNCIL, Public IMPROVEMENTS Center Offices Center Offices Safety Training PROGRAM, Plymouth Closed Closed room Creek Center 25 26 27 28 29 30 7:00 PM 7:30 AM LOCAL 6:00 PM MET SPECIALCOUNCIL, BUSINESS COON HI `eRadisson COUNCIL - PUBLICCOUNCIL MEETING: MEETING ON Interview Board Commission 7:00 PM REGULAR ELM CREEK INTERCEPTOR, Candidates, C COUNCIL MEETING, Council Council Chambers Plymouth Creek Chambers Center modified on 11/2/2001 OFFICIAL CITY MEETINGS December 2001 Nov 2001 S M T W T F S 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 Jan 2002 S M T W T F S 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 3 4 5 6 7:00 PM YOUTH 7:00 PM 7:00 PM HUMAN ADVISORY PLANNING RIGHTS COUNCIL, Public COMMISSION, COMMISSION - Safety Training Council Chambers Medicine Lake Room Room h 9 10 11 12 13 14 15 Chanukkah 7:00 PM EQC, 7:00 PM PRAC, begins at sunset Council Chambers Council Chambers 7:00 PM PACT - Hadley Lake Room 16 17 18 19 20 21 22 7:00 PM YOUTH 7:00 PM REGULAR 7:00 PM 7:00 PM HRA - ADVISORY COUNCIL PLANNING Medicine Lake Room COUNCIL, Public MEETING, Council COMMISSION, Safety Training Chambers Council Chambers Room 7:00 PM PUBLIC SAFETY ADVISORY BOARD, Police Dept. Library 23 24 25 26 27 28 29 CHRISTMAS HOLIDAY - City Offices closed 1130 131 modified on 11/2/2001