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HomeMy WebLinkAboutCouncil Information Memorandum 12-27-1996DECEMBER 27, 1996 UPCOMING MEETINGS AND EVENTS 1. COUNCIL MEETING SCHEDULE. JANUARY 8, 1997 6:00 P.M. SPECIAL COUNCIL MEETING Medicine Lake Conference Room Topic: Consider financial participation in mitigating a potential nuisance at Ameridata. JANUARY 8, 1997 7:00 P.M. REGULAR COUNCIL MEETING Council Chambers JANUARY 22, 1997 7:00 P.M. REGULAR COUNCIL MEETING Council Chambers 2. NEW YEAR HOLIDAY, WEDNESDAY, JANUARY], City Offices are closed. 3. HUMAN RIGHTS COMMISSION, THURSDAY, JANUARY 2, 7:30 P.M. Medicine Lake Room. 4. CHARTER COMMISSION, MONDAY, JANUARY 6, 7:00 P.M. Public Safety Training Room. 5. CITY CENTER SUBCOMMITTEE, WEDNESDAY, JANUARY 15, 7:00 P.M. Public Safety Training Room. Topic: Review and recommend a course of action on proposals received for development of the city -owned parcel at Vicksburg Lane and Highway 55. 6. MEETING CALENDARS — A January meeting calendar is attached. (M-6) CITY COUNCIL INFORMATION MEMO December 27, 1996 Page 2 X, AX-MMARKA.- 1. MEETING MINUTES a. Advisory Committee on Transit meeting of October 23, 1996. (I -]a) 2. COUNCIL MEETING DRAFT AGENDA -- The draft agenda for the Regular Council Meeting of January 8 is attached. (1-2) 3. NEWS ARTICLES, RELEASES, PUBLICATIONS, ETC. a. League of Minnesota Cities Leadership Institute notice of Conference for Newly Elected Officials. Contact Laurie, 509-5080, if you are interested in attending. (I -3a) 4. METROPOLITAN COUNCIL OPENSPACE COMMISSION MEETING The Metropolitan Council will conduct public meetings on January 22 and 29 to consider appointments to the Metropolitan Parks and Open Space Commission. Attached is information that details the applicants, process, and meeting locations. (1-4) 5. CITIZEN COMMUNICATIONS POLICY- CORRESPONDENCE A status report on the most recent correspondence is attached. (1-5) 6. CORRESPONDENCE a. Notice from League of Minnesota Cities of the 1996 property/casualty dividend, along with historic information about Plymouth's annual calculations. This letter came with a dividend check in the amount of $65, 953. (1--6a) ary of PLYMOUTF+ December 30, 1996 I hereby call a Special Meeting of the Plymouth City Council for Wednesday, January 8, 1997, beginning at 6:00 p.m. in the Medicine Lake Room, 3400 Plymouth Blvd. The purpose of the meeting is to consider financial participation in mitigating a potential nuisance at Ameridata. The meeting is open to the public. Newly elected Councilmembers will be offered the opportunity to sign their oaths of office at 6 p.m. in order to participate in the meeting as full members of the Council. The public swearing-in ceremony will occur at 7 p.m. prior to the Regular Council Meeting. This call is issued by: �Jo Alyn I' Tierney Mayor PLYMOUTH -I Beuutilul'P/ucc'w Lin, 3400 PLYMOUTH BOULEVARD • PLYMOUTH. MINNESOTA 55447-14PP • TFI FPHOPIF A, 0/ A 0 c� 7d Cd 'd "d i O Ulu 64 U' = V o U o U'' 0 oG vii' a 1.9 cu ti U j��Jyy N aU1 ¢ c> t� 2U �;U+ i i4.. r� Z opoit 0 00 'zz claI T3 ¢�•c � ¢�•� a _ TUU LUU 8' oz0U, czOU: i O e �� verI eNH i$HF, � U a Fin_aN I - Wil. Ofry a•crm rrK rn—"_rvry 'V^I A r- la-, PLYMOUTH ADVISORY COMMITTEE ON TRANSIT October 23, 1996 PRESENT Herb Miller, Mike Cagley and Joe Edwards Representing MCTO - Sheri Gingerich and Dana Rude Representing the City of Plymouth - John Sweeney Consultant for Plymouth Metrolink - George Bentley Committee Secretary - Patty Hillstrom I. MEETING MINUTES The minutes for the September 25, 1996 meeting were approved -as written. U. RIDERSHIP INFORMATION 1992 - 1996 AND REVIEW OF RIDERSHIP STATISTICS FOR AUGUST, 1996 George Bentley's Comments Standard Ridership Graph Plymouth Metrolink - System Ridership - Ridership is doing very well and showing good increases over last year and over previous years. Dial -A -Ride - The summer promotion has worked quite well. Ridership was consistent and has jumped back up in September making it the third highest month for ridership. Plymouth Metrolink - Route 91- The passengers per day are going up on this route. Plymouth Metrolink - Route 92 - This route is now showing signs of recovering after being very flat. Plymouth Metrolink - Route 93 - On an average per day this route was down slightly from last year. The cause for this decrease is unknown. Revised Ridership Graphs These graphs show ridership statistics using revised ridership figures. Linked trips are now being counted as two rides. This is the only difference between the standard MINUTES - PLYMOUTH ADVISORY COMMITTEE ON TRANSIT October 23, 1996 Page 2 ridership graphs and the revised ridership graphs. Route 92 is not affected by this because the trip links are on MCTO buses along I-394. The passengers per day graphs are calculated somewhat differently than are the total ridership graphs. Route 91 is determined the same way on both graphs. The passengers per day graph for Route 92 includes Routes 92A, C and D, while the other ridership graph includes just Route 92A and C. The passengers per day graph for Route 93 includes just Route 93 trips, while the total ridership graph also includes Route 92D. The graphs will be shown both ways for the remainder of this year so we have a comparison with last years numbers. It was asked if we would eventually drop the Route 92 designation and make it a Route 93. Bentley stated there would be no change because changing it would cause too much confusion. Sweeney stated that in discussions with MCTO it was decided that keeping the reverse commutes as Route 92's would cause less confusion with the passengers. Statistical Reports (Revised Ridership) These are numbers based on the revised ridership through August only. All of the statistical data for September is not available yet. Bentley stated that Metrolink is trying to get GFI fireboxes and card readers on the circulator vehicles and this has been placed on high priority. Dial -A -Ride - Subsidy per passenger data still remains high. Plymouth Metrolink - System Ridership - The subsidy per passenger is averaging $3.20 through August and needs to stay below $3.78 per passenger for the year. Plymouth Metrolink - Route 91 - Subsidy figures are a little high. Overall, it's only $.02 over the break point for subsidy per passenger. Bentley suspects that passenger counts may go up for the remainder of the year and some of the administrative costs may be less causing the number to go down. Plymouth Metrolink - Route 92 - Route 92 is doing very well. Plymouth Metrolink - Route 93 - The average of $2.81 is great. Once Route 92D was transferred to Route 93, all Route 92 and 93's are performing well. G:\ENG\TRANSrr\PACr\h4U4UrESA10-23MIN.DGC MINUTES - PLYMOUTH ADVISORY COMMITTEE ON TRANSIT October 23, 1996 Page 3 M. RUNNING TIME PROBLEMS OR PERCEPTIONS WITH ROUTE 93A Sweeney reported that there had been numerous complaints from riders about the Route 93A buses running late. He reported that the ;problem affected the AM routes only, and seemed to be centered around one particular driver and route time. Cagley stated that he catches the Route 93A about 7:00 a.m. near Four Seasons Mall, and it has been running about five minutes late. He further stated that the five minutes makes a huge difference in meeting traffic congestion on the route downtown and impacts the downtown arrival times. Gingerich reported that the supervisor had ridden with the driver, and that the problem appeared to be corrected. She reported that she had also talked with the driver herself. The driver is new and admitted that he was running behind. Gingerich told him to pick up his pace, and he apparently was doing so. Part of the problem is one of perception, Gingerich pointed out. The previous driver got riders downtown well ahead of scheduled times, and when the new driver started to deliver riders downtown right around the scheduled times the riders perceived the bus to be late. She indicated that the drivers have been instructed to get riders downtown as soon as possible and not to worry about getting there too early. Cagley asked if the Route 93 buses could regularly turn east on Hwy. 55 off of Hwy. 169 instead of continuing down Hwy. 169 to I-394. If the buses turn down Hwy. 55 they can take General Mills Blvd. and then take the access ramp to I-394 and bypass the ramp meter. By traveling down Hwy. 169 to I-394 and entering at that point there is no ramp meter bypass and the bus is often hung up in traffic waiting at the ramp meter for a long period of time. He stated that the first bus in the morning really has no problem taking the regular route because the traffic is still light, but as the morning progresses traffic becomes heavier and the buses face longer delays at the I-394/Hwy. 169 ramp meter. Cagley suggested that the route be left as it is, but that the driver be advised that they have the option to switch to Hwy. 55 and take General Mills Blvd. at their choice. Gingerich agreed, and stated that new drivers needed to be shown the correct route and then shown the alternate route and be told it is their choice. The new drivers can get confused, and she wants to help them be successful. She is aware that these routes are highly time sensitive with regard to rush hour traffic. Gingerich suggested that the alternative route should automatically be used during the winter months due to driving conditions. Cagley agreed, and explained that the problem is not just a winter problem, but rather a problem with the ramp meter at the Hwy. 169/I-394 interchange. Gingerich asked whether the 6:35 a.m. bus from the O:%ENO\TRANSf IYPACI'\MURUES\Io-ziMIN.DOC MINUTES - PLYMOUTH ADVISORY COMMITTEE ON TRANSIT October 23, 1996' / Page 4 Four Seasons Park and Ride was affected by the ramp meter problem. Cagley explained that the ramp meters turn on at 6:30 a.m. and by the time the bus arrives at the interchange at about 6:45 a.m. there is already a backup. Cagley asked about the possibility of using a shoulder lane on Hwy. 55 before the intersection with General Mills Blvd. near Channel 11 in the morning to let the buses get past traffic lined up for the traffic light there. Gingerich explained the process for determining the suitability of a shoulder lane by MnDOT, and questioned whether the shoulder could handle the weight. There was additional discussion about a safety issue with an articulated bus used on Route 93. Gingerich rode on the bus with a mechanic who works on articulated buses and they gave the bus a test run. The mechanic switched lanes quickly to test the turntable and found that the turntable needed tightening. Edwards passed along comments from a passenger about an incident with this bus on the 5:10 p.m. trip on Monday, October 21. The bus was traveling straight with no lane changes and the entire vehicle started to shake. Even the passengers in the front part of the vehicle noticed the shaking. The passengers specifically asked the driver to record the incident and he said he would. Gingerich said that the mechanic who works on the articulated buses is very meticulous and very concerned about the safe operation of the buses and that she would talk to him the next day. IV. IDENTIFICATION OF AREAS OF CONCERN AND/OR RECOAD4ENDATIONS Joe Edward's Comments • Edwards commented that the first run of the Route 93A has a different driver every morning. During the first week on three mornings the driver got lost which leads to being late. If there is anyway that they could get a driver assigned to the route it would be very helpful. Gingerich stated that the work was attached to a regular drivers work but its not an eight hour run anymore. Now they have different drivers because they break up the work increments. She said they are cutting the work for December now and she will call the schedule maker to see what he can do to avoid putting this on nine and ten hour runs. G:\ENG\TRANSTrkPACr\MU4MMlO-23MIN.DOC MINUTES - PLYMOUTH ADVISORY COMMITTEE ON TRANSIT October 23, 1996' L Page 5 Herb Miller's Comments • The 6:00 a.m. Route 91A showed up ten minutes late to the Plymouth Transit Center and there were a total of six passengers waiting including himself. One passenger called home and had a spouse come and pick them up. The others stood and waited for another bus to show up. This was a regular driver and he was very apologetic. The date was unknown but was within the last month. • On Monday, October 21 on the same 6:00 a.m. run the driver showed up at his stop which is on Windemere five minutes early. Miller was just turning the bend and all of his waving and yelling did not catch the driver as he turned and headed on down the rest of the route. • Miller got off the bus this evening at the park and ride coming out of downtown on a Route 75N that was probably running a little late and the Route 91A was not there. There were two shuttles sitting there both marked Route 91B. He asked the first driver where the Route 91A was and the driver told him it had left already. The Route 91A is supposed to connect with the Route 75N. The connection time is at 7:11 p.m. Miller did reach his destination at a reasonable time because he insisted that the driver contact dispatch. He believes the driver would not have contacted dispatch if he had not insisted and feels that they should be more customer oriented. • The drivers did finally get current route maps for the Route 91A and 91B dated July. V. DIAL. -A -RIDE SUMMER MARKETING PROGRAM Sweeney stated that according the figures presented by Bentley the summer marketing program appeared to be a success. Ridership has been up, and overall awareness of Dial -A -Ride seems to have improved. VI. F MD ROUTE CIRCULATOR SYSTEM THAT BEGAN SERVICE ON OCTOBER 7, 1996 Sweeney stated that the service started on October 7, 1996 and apparently went well. Dave Johnson rode the circulator and commented that riders were scarce. Sweeney said that a Dial -A -Ride vehicle has been substituted for a Metrolink vehicle and he feels that there is an identification problem and that something standard is needed that people will recognize. In correspondence to John Mathews, Sweeney has asked them to look 0:\ENG%TRANSIT%PACr\MINUrMI0.23MIN.DOC MINUTES - PLYMOUTH ADVISORY COMMITTEE ON TRANSIT October 23, 1996 Page 6 at some type of magnetic decal to identify the bus as the circulator. There are currently colored dots in the window that are very visible. Bentley said that last week flyers and schedules were distributed and tomorrow morning, October 24, there will be a marketing meeting. They have some canvas shopping bags to hand out to seniors and another option may be to offer a free ride coupon in the paper. Bentley said a typical thing for senior groups is that they will say they want the service and when it is put into service they are hesitant to use it. Sweeney said that Barb Roberts reported there is still excitement at Plymouth Towne Square but some of people don't realize the circulator is running and are still using Dial -A -Ride. Bentley said they have not started the process of making transfers from Dial -A -Ride to the circulator which will shorten the Dial -A -Ride trips improving efficiency on that as well. Edwards suggested placing posters in shopping areas, apartment complexes and bus shelters that the circulator goes past. Bentley stated that posters were placed at the Public Safety Building, Plymouth Towne Square, the Plymouth library, Cub Foods, the Ridgedale employee lounge, the Hennepin County Government Center and library, Four Seasons Mall at the grocery, hardware, card, travel and drug store, First Bank, Four Seasons Apartments, Armstrong High School, Holiday Plus, Video Update, Rainbow and Target Greatland employee lounges with schedule boxes, Wayzata High School, Plymouth Plaza at several of the stores, Coachman Trail Apartments with schedule box, Oakwood Apartments, Carlson Towers, Olivetti Restaurant, Country Inn and Country Kitchen. They have also gone up at the post office, Park Place Apartments, the shelter at Hwy. 73 and Hwy. 55, Prudential North with a box of schedules and stores at Waterford Plaza. Miller suggested placing posters at polling places and the circulator map on the shopping bags. Bentley responded that the shopping bags were already in process. Bentley said the flashlight promotion items for the express riders are going out this week. 0:1ENG%TRANSif\PACrVNIMITES\10.13MIN.DOC MINUTES - PLYMOUTH ADVISORY COMMITTEE ON TRANSIT October 23, 1996 Page 7 VII. WINTER WEATHER EMERGENCY PLAN George Bentley's Comments • There was a meeting today regarding the winter weather emergency plan. The region is doing a new winter weather program to try to resolve some of the problems experienced last March with the blizzard. Plymouth will be participating with the region in this issue. • There are two levels depending on weather conditions. One is a reroute and this will be announced on the radio that the regional transit system is now in a reroute mode. There are two areas where that will affect traffic and they both affect the Route 93A. The first one in the morning (Route 93A inbound to downtown) is going to end its route at Four Seasons Mall. Simultaneously, the Route 93C will run on Lancaster instead of Pilgrim because of the Lancaster hill problem. The people on Pilgrim will then have to go to either 40'h and catch the Route 93B or to 36' and catch the Route 93C. It will finish its route at Four Seasons continuing up Lancaster to 3e and then over to Hwy. 169, then it will turn around at Four Seasons load up and then go back out onto Hwy. 169 from Rockford Road. • The other area has to do with the AM Route 93A. It will skip that portion of the route between Nathan and 46' because of another hill. It will go west on Rockford Road to Zachary Lane and then go north. It is the only option available to avoid that hill. Edwards suggested that it go up Nathan to Schmidt Lake Road and go across Schmidt Lake Road and let Route 93B take care of the Route 93A passengers because of two problem areas. Beazley stated that they probably would. not be able. to service those people. Edwards stated that the situation is the same in the morning coming in because the bus turns right on Schmidt Lake Road, travels on a short flat area and then goes up to the top of the hill where it stops. Bentley asked Gingerich if she would talk to Bruce Bakke about this matter. • Bentley stated the next level would be a complete shut -down of the system. Plymouth Metrolink will follow whatever MCTO does. If it is announced that MCTO is ceasing operations that means that Plymouth Metrolink will shut down for the day. All Metrolink services will shut down for the day, including Dial -A -Ride and the Plymouth Rider. A partial shut -down was discussed but it would be difficult to notify people without confusion. Bentley said it was decided that if part of the system is shut down all of the system should be shut -down. G:XENG%TRANSrr%PACr%M W MESkIO-23MIN.DOC MINUTES - PLYMOUTH ADVISORY COMMITTEE ON TRANSIT October 23, 1996 Page 8 • Brochures that are being done by MCTO regarding the Winter Weather Emergency Plan will be going out on the buses. Bentley will try and get more brochures and have them well distributed throughout the system. Miller asked how early releases from downtown would be handled. Bentley explained that there was nothing that could be done unless there was advance notice. There is no guarantee that the drivers could be there early or that a bus would be available for them to drive. VIII. JOB FAIR STEERING COAMVIITTEE PLANNING MEETING ON OCTOBER 8, 1996 George Bentley's Comments At the Job Fair Steering Committee discussion was held about the types of jobs that would be targeted for the reverse commute job fair. It was decided that the entry level semi -skilled jobs with a salary of $6.00-8.00 per hour with benefits would be the focus. There will be a minimum of 25 business booths. On-the-job training issues tying in with education and training (community education and technical college) were discussed. Pam Parker from Akron and Kathy Cole from Prudential were named as co-chairs. The next PACT meeting will be held on December 11, 1996 at 7:00 p.m. in the Engineering Conference Room (Hadley lake Room) on the lower level of the Plymouth City Hall. Respectfully, Patty Hillstrom Committee Secretary G:W.NG%TRANSITTAC r%MINV rFS\10.73MIN.DOC DRAFT 12/27/96 1:37 PM CITY OF PLYMOUTH AGENDA REGULAR COUNCIL MEETING JANUARY 8, 1997 OATHS OF OFFICE — 7:00 P.M. Joy Tierney, Mayor Tim Bildsoe, Councilmember Ward 1 Saundra Spigner, Councilmember Ward 3 Judy Johnson, Councilmember At -Large 1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE 2. ROLL CALL 3. PLYMOUTH FORUM - Individuals may address the Council about any item not contained on the regular agenda. A maximum of 15 minutes is allotted for the Forum. If the full 15 minutes are not needed for the Forum, the City Council will continue with the agenda. The City Council will take no official action on items discussed at the Forum, with the exception of referral to staff or Commission for future report. 4. PRESENTATIONS AND PUBLIC INFORMATION ANNOUNCEMENTS A. Reaffirm the Pro -Plymouth Pledge B. Community Sex Offender Notification Act 5. APPROVE AGENDA - Councilmembers may add items to the agenda including items contained in the Council Information Memorandum for discussion purposes or staff direction only. The Council will not normally take official action on items added to the agenda. * Items require 5 affirmative votes of the City Council for approval. REGULAR COUNCIL MEETING January 8, 1997 Page 2 6. CONSENT AGENDA - These items are considered to be routine and will be enacted by one motion. There will be no separate discussion of these items unless a Councilmember or citizen so requests, in which event the item will be removed from the Consent Agenda and placed elsewhere on the agenda. A. Approve City Council Minutes B. Approve Disbursements C. Annual Appointments and Designations: 1. Appoint Council Secretary 2. Designate Official Depositories 3. Ratify Surety and Blanket Bonds 4. Appoint Health Officer D. Establish 1997 Board of Review for April 9 and April 23 E. Approve City Council Regular Meeting Schedule for 1997 F. Approve PUD Concept Plan and Land Use Guide Plan Amendment from CO to LA -3 for the Village at Bassett Creek. The Rottlund Company, Inc. (96140) G. Approve Final Payment for City Center Expansion, Project 126 H. Approve changes to Travel and Mileage Policies I. Approve Sump Pump Inspection Contract J. Approve a Site Plan Amendment to change an approved resolution to permit Cooper High School events at Armstrong High School athletic stadium in the event an emergency renders Cooper's stadium not useable. Independent School District 281 (96120) K. Approve an Ordinance changing the City Code providing for the number of dogs allowed to be kept with out a kennel license from two to three. City of Plymouth (96175) * Items require 5 affirmative votes of the City Council for approval. REGULAR COUNCIL MEETING January 8, 1997 Page 3 L. Approve a Lot Consolidation to enable a detached garage to be constructed for property located at 800 and 810 County Road 101. Michael and Pamela Sueker (96184) 7. PUBLIC HEARINGS A. On -sale 3.2 malt liquor and wine license for Kiang's, Inc., 187 Cheshire Lane, Suite 100 8. GENERAL BUSINESS *A. Approve Site Plan Amendment and Conditional Use Permit to place a 140 -foot high telecommunications tower and related ground phone equipment at Hampton Hills Golf Course, located at 5313 Juneau Lane North. Spring Spectrum, L.P. (96160) *B. Approve a Site Plan Amendment and Conditional Use Permit to place a 130 -foot high telecommunications tower at Plymouth Middle School Playfield located at 10011 36' Avenue North. APT, American Portable Telecom/Cellular Realty Advisors (96167) _ C. Approve the Issuance of Multifamily Revenue Refunding Bonds for At The Lake Apartments 9. REPORTS AND STAFF RECOMMENDATIONS A. Appoint Council Coordinating Representatives (CCR) and representatives to other agencies B. Designate Deputy Mayor C. Designate Official Newspaper D. Report on Charter Commission Terms of Office 10. ADJOURNMENT * Items require 5 affirmative votes of the City Council for approval. Z "z' League of Minnesota Cities Leadership Institute presents the ... . Conference for Newly Elected Officials St. Paul Willmar Grand Rapids Bloomington January 31 -February 1 February 7-8 February 21-22 February 28 -March 1 NEWLY ELECTED? RECENTLY APPOINTED? > CONGRATULATIONS! You have taken on a very important responsibility—to make decisions important to the future of your city. FEELING EXCITED BUT JUST A BIT UNPREPARED? > ITSS NATURAL! When you take office, your constituents will look to you for leadership. They'll expect you to know what to do, not realizing how much there is to learn. > WANT TO SHORTEN YOUR "LEARNING CURVE"? TAKE HEART! Avoid the wasted time and frustration of learning by trial and error. Attend a program that is specifically tailored to your new duties. You'll gain a solid foundation and know how to get future questions answered. WHO SHOULD ATTEND? > YOU SHOULD! • Newly elected mayors and councilmembers; • Those appointed to fill vacancies during the past year; • Officials elected in 1995 who were not able to attend this conference last year. We are pleased to announce that Carl Neu is back as a featured presenter for all sites. His extensive background as both an elected official and a dynamic speaker makes him a much sought-after trainer around the country. Special features > Experienced presenters with extensive "hands-on" knowledge of cities. > Special participant notebook with ses- sion handouts and reference materials. > 10 hours of credit toward the Leader- ship Institute Certificate of Recognition. > Opportunity to meet other elected officials from your part of the state. Program Schedule FRIDAY Noon Registration 1:00 pm. Welcome 1:05 INTRODUCTION TO THE LEAGUE OF MINNESOTA CITIES AND WHAT IT OFFERS THE LEADERSHIP INSTITUTE FOR ELECTED OFFICIALS 1:30 WHAT THE JOB INVOLVES: THE BIG PICTURE • Your leadership role: Making a difference in your city • Achieving good governance and good public policy • Clarifying roles and responsibilities within the council • Gool-driven leadership CarlNeu, Former Councilmember and Council President, Lakewood, Colorado, Principal, Neu and Company 3:45 LEGAL REALTIES—WHAT COUNCILS CAN AND CANNOT DO DesylPeterson, CityAttorney, Minnetonka 5:45 Dinner 7:00 FACILITATED PANEL: WHAT YOU CAN EXPECT AS AN ELECTED OFFICIAL Featuring veteran elected officials; A different panel in each conference location 8:30 SOCIAL HOUR/NETWORKING SATURDAY Opportunity to meet newly elected colleagues from your part of the state 7:30a.m. Coffee and rolls 8:00 HOST CrTY WELCOME 8:05 WHAT THE JOB INVOLVES: GOVERNMENT AS A "TEAMn • Council effectiveness • Working with staff Carl Neu 9:30 WORKING WITH STAFF: CONCURRENT WORKSHOPS (BY STRUCTURE/POPULATION) • Overview—structure/roles and authorities of council and staff in your particular form of city government League staff • Suggestions for success, pitfalls to ovoid Elected and staff teams 10:45 LEGAL REALTIES—OPEN MEETING LAW, DATA PRIVACY • Featuring special open meetings video Timothy Kuntz, Attorney, LeVonder, Gillen, Miller, Anderson & Kuntz; Ci yAttorney for Inver Grove Heights, Sunfish Joke; Assistant Ci yAttorne y for South St. Paul Noon lunch 1:00p.m. LEGAL REA nES—FROM CONFLICT OF INTEREST TO PERSONAL LIABILITY TimothyKuntz 2:15 WHAT THE JOB INVOLVES: HOW TO BE RESPONSIVE (AND RESPONSIBLE) TO CONSTITUENTS • The climate in today's communities: Change is coming • Implications for us as elected officials NEXT STEPS Corl Neu and Leogue stoff 4:00 Adjourn IMPORTANT NOTE: REGISTRATION/HOUSING FORMS WILL BE MAILED DIRECTLY TO EACH CITY. THE FORMS ARE ALSO AVAILABLE THROUGH THE LEAGUES FAX LIBRARY AT (61 2) 215-4039. THE FAX NUMBERS TO USE ARE ST. PAUL, 61010—WILIMAR, 61020—{RAND RAPIDS, 61030-13LOOMINGTON, 61040. December 18, 1996 Page 9 nainin Conferences League training and conferences 1997 Conference for Newly Elected Officials January 31 -February 1—St. Paul February 7-8—Willmar February 21-22—Grand Rapids February 28 -March 1—Bloomington (612) 281-1200 or (800) 925-1122 1997 Legislative Conference March 20—St. Paul (612) 281-1200 or (800) 9254122 Safety and Loss Control Workshops League of Minnesota Cities Insurance Trust 1997 April 1—St. Paul April 3—Marshall April 9—Moorhead April 10—St. Cloud April 16—Bemidji April 17—Eveleth April 23—St. Louis Park April 30—Mankato May 1—Winona (612) 281-1200 or (800) 925-1122 1997 Annual Conference June 10-13—St. Cloud (612) 281-1200 or (800) 925-1122 1997 Clerks Orientation August 19-21—St. Paul (612) 281-1200 or (800) 925-1122 1997 Regional Meetings September 23, 24, 25 September 30 -October 1, 2 October 14,15, 16 October 21, 22, 23 1997 Policy Adoption November 21 Other training and conferences Managing Controversial Public Projects (Satellite Televideo Training Event) The Innovation Groups January 10, 1997 (813)622-8484 Minnesota PRIMA Meeting Dakota County Risk Management January 15—St. Paul (612) 673-3200 Conference Spotlight The International City /County Management Association (ICMA) is sponsoring a two-day workshop on electric utility restructuring on February 18-19, 1997 in Phoenix, Arizona. The workshop will explain electric utility deregulation. It will allow participants to share ideas on how best to educate local governments about opportunities to protect and benefit residents, businesses, community institutions, local governments and publicly -owned utilities. The workshop will present the ABCs of electric utility restructuring and address what states, cities, and councils of government are doing to prepare for electric utility deregulation. It will also give local governments an opportunity to define their needs in the area of electric utility deregulation. For more information or to register, call (202) 962-3630. Transforming Government: Delight- ing Citizens Even When Resources Are Limited The Reinventing Government Network January 28-29—San Francisco February 11-12—Boston March 18-19—Phoenix April 29-30—Chicago (510) 339-3801 Construction of Hot Mix Asphalt U of M --Center for Transportation Studies January 6-8—North Mankato January 8-10—St. Paul February 24-26—St. Cloud February 26-28—St. Paul March 31 -April 2—Duluth April 2-4—St. Paul (612)625-9023 World Winter Cities Forum & Grand Exhibition `97 February 12-15, 1997—Marquette, Michigan (800) 497-3976 Electric Utility Restructuring Workshop International City/County Management Association February 18-19—Phoenix, AZ (202)962-3630 Transportation Career Preparation Seminar U of M—Center for Transportation Studies February 26—Minneapolis (612)625-9023 Minnesota Rural Water Association Technical Conference March 4-6—St. Cloud (218) 685-5197 First National Conference on Com- munity Relations Metro -Dade Department of Commu- nity Affairs March 12-15—Miami, FL (305) 448-7450 Page 10 LMC Cities Bulletin Metropolitan Council f Working for the Region, Planning for the Future' 4 December 20, 1996 TO: Metropolitan Area City, Township and County Administrative Staff As you were previously informed, the Metropolitan Council will be making five appointments to the Metropolitan Parks and Open Space Commission for terms that expire in January 1997. Minnesota laws require that the appointment process include holding public meetings to invite participation and recommendations on the appointments from local government officials and the general public. These public hearings have now been established as follows: Wed., January 22,1997 - 7 p.m. Golden Valley City Council Chambers 7800 Golden Valley Road, Golden Valley Wed., January 29, 1997 - 7 p.m. Chanhassen City Council Chambers 690 Coulter Drive, Chanhassen For your information, enclosed is a list of the names, addresses and background of each of the candidates who have applied for these positions. A map showing the geographic make-up of each of the districts is also enclosed so that you can identify the district in which your city is located. The districts where terms are expiring are mostly in the western and southern portions of the region, but since the term of the chair of this Commission, which is appointed at -large from throughout the metropolitan area, also expires at this time, all local governments in the region must be contacted to seek recommendations on this appointment. In addition to testifying at the public meetings, local governments may submit their recommendations on any of the expiring positions in writing to the Metropolitan Council at the address below. Written recommendations and advice should be submitted to the attention of Julie Opsahl, administrative assistant to the Council. The deadline for written comments is January 31, 1997. The Metropolitan Council seeks the advice of local officials on these appointments and invites your participation and recommendations. I also want to point out that this information is being sent to you as the chief administrative official for your local unit of government, and would appreciate your assistance in bringing it to the attention of the elected officials in your governmental jurisdiction. Sincerely,, —Curt-Johnson Chair 230 East Fifth Street St. Paul, Minnesota 55101-1634 (612) 291-6359 Fax 291-6550 TDD/TrY 291-0904 Metro Info Line 229-3780 An Equal Opportunity Employer PARKS AND OPEN SPACE COMMISSION APPLICANT SUMMARY COMMISSION DISTRICT A (Metropolitan Council Districts 1-2) JOHNSON, Duane 7609 Brooklyn Park Drive, Brooklyn Park, MN 55444; Legis- lative District 48; Metropolitan Council District 2. Mr. Johnson resides and works in Hennepin County, is a practicing architect, and a citizen concerned about all aspects of our environment. *SCHNITKER, Kirk 11212 Xenia Ave. N, Champlin, MN 55316; Legislative District 48A; Metropolitan Council District 1. Mr. Schnitker is the current Metropolitan Parks and Open Space Commission (MPOSC) representative for Commission District A and is seeking reappointment. His background includes experience as both an appointed and elected official. COMMISSION DISTRICT B (Metropolitan Council Districts 3-4) *MCMILLAN, Janet 1274 Tealwood Place, Long Lake, MN 55356-9498; Legislative District 34B; Metropolitan Council District 3. Ms. McMillan is the current MPOSC representative for Commission District B and is seeking reappointment in order to use the knowledge she has gained through Commission work, local visits, workshops and out - of -area travel to continue promoting and protecting our parks and reserves. An active lobbyist for parks at the Legislature, Ms. McMillan also attends meetings of Hennepin, Scott -Hennepin, Carver, and Dakota County parks agencies. COMMISSION DISTRICT C (Metropolitan Council Districts 5-6) ANDERSON, Karen (Kay) 3412 Irving Ave. S, Minneapolis, MN 55408; Legislative District 60B; Metropolitan Council District 6. A lifelong resident of Hennepin County, Ms. Anderson is a licensed teacher, licensed public accountant, leadership attendant --Dayton Hudson, former tax and investment planning V.P., "Friend of Parks" award recipient, and active volunteer. *BOSANKO, Michael 8407 Penn Ave. S, Bloomington, MN 55431; Legislative District 40; Metropolitan Council District 5. Mr. Bosanko is the current MPOSC representative for Commission District C and is seeking reappointment. Knowledgeable in the regional park system, he is an active participant in promoting the Commission's legislative agenda at the Capitol, contacting all legislators within his Council district's during each legislative session. - over - COMMISSION DISTRICT D (Metropolitan Council Districts 7-8) *JOHNSON, Barbara 4318 Xerxes Ave. N, Minneapolis, MN 55412; Legislative District 58; Metropolitan Council District 7. Ms. Johnson is the current MPOSC representative for Commission District D and is seeking reappointment. She is employed as a charge nurse at Riverside Medical Center and is a current member of the Mississippi National River and Recreation Area Coordinating Commission and the Upper River Citizens' Advisory Committee. Association affiliations include: the Minnesota Recreation and Park Assoc., National Recreation and Park Assoc., Minnesota Nurses Assoc., Victory Neighborhood Assoc., and Camden Planning Council. WINN, Melissa 4242 Irving Ave. N, Minneapolis, MN 55412; Legislative District 58A; Metropolitan Council District 7. A Northside resident since 1986, Ms. Winn has been a paralegal for 20 years, most recently at Faegre & Benson in business litigation. Affiliations include: Grand Rounds Citizen Parkway Commission, Minneapolis Park Board (1994-95); Audubon Chapter of Minneapolis, board member (1996-98); Hennepin County French Park - Bluebird Trail Monitor (1996). MPOSC CHAIR (at -large appointment) *GALE, Edward 7210 County Road 110W, Minnetrista, MN 55364; Legislative District 34; Metropolitan Council District 1. Mr. Gale has served as chair of the MPOSC since July 1993 and is seeking reappointment to this position. * Current MPOSC member seeking reappointment. 12/18/96 dune L7 -IJ Metropolitan LI r••Klt � I \t t.fL �Metropolitan j _.ppp it Council Commission'"""'"" '°""` i 1°•''�'°" Workingfor the Region. - — — — — Ptaming,/or the Future Members and wRoltw CO. wLur.Yf � I Districts + •,e0•a• I •r a•<l •e•t�1 �•lt I +l+ fC•n0•• 1 E •O,ltr...(I I Gr..ral,w GOC. r.rl.. +'I aaa t[.r .alf I I a u u.cre� rcc11 —41 I A i uww3larrlGTOrf CO. ;euq j t�•I.oY. / t.Y •(app 1 ------ cuarnul ce•p N. .•NI a•e•a (a \•eaaa r. ,••a ,a •i•<i i 2 I iM1la w•r/• N[l+ttE►tw CO. I I t•oe Lr. , ,l+ �" �..»r I :Un• .•.� ••. one e. pp :CL0.41'ai",(w.a p.a nul t.urtwNKl a[nn I nrrwrr I"erL� �,p '.i f ' ,T.I�a/�— ao •eu•na[ ` I v.�•YlI '_yl "ia u•lt .lau a :ii. � La J r.nl.eee �• � L ( a..rw.. L a u.a[ CL D I ..�•�r,,,,..•r[tre., f•a"e RAM3iY CO. 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I I i `llae 1 1 I — r—.•+OOtr+ /n►/ ..ats t W;.'.a • .0 1s c.tt.( I _ ', fe.or• Metropolitan Parks and Open Space Chair. Edward Cale District: A Kirk Schnitker E Run Scott B Janet McMillan F Thomas T. Dwight C Michael Bosanko C Trudy Dunham D Barbara Johnson H Lois Swanson Note: The eight districts on this map are based on the lh Metn{pohtan Council districts. Each commission district Is comprised of two districts, as follow.. District A, districts l Sc 2; U. 1.44: C. 5 Sch; D, 7,4 l; G,'►,k to; F, I l Se 12; C, 17.4 1'1; H, 15.k lh. �t �o "o 'p 1�0 "o O r. "o � 110 %o 110 �o �0 110 Io o� ON M ON o O\ n ON N ON M O\ o\ n CIS 1.0 O*1 O ON ON 01 0 ON 0 oll M N N O N N N p, N N N N O O -- •-- -- C14 C14 CN C14 O� ON O (01N O\ (71� 41 ON O\ IO ON 110 O1 �O ON 110 ON 110 O\ N N I'D ON 110 �O I'D 110 00 00 O\ I r - C> O O O O O O O N N N N N N N N N N N N N N N �o \O \O \O \O 10 %O \O 110 %O \O \o 10 \O ON ON ON O\ ON Ol� ON ON ON ON ON O\ as O\ O\ ON 00 O O O N vl �O \%O 110 N ItT %lo O O M •-- \ N N N \ N \ N N \ N \ N \ O N O N O N O N �+ N •-- N -- N 1.0 %0 �o 1.0 � � � �o \C �%o \O �O ON ON CIS ON 01) Ol\ O\ O1, O1, O\ ON ON ON O\ C� ON y+ �F It O O — vl N M to N M M 110 O M - \ •-- \ N \ N N N N \ N N \ O O O O O -+ •-- N N N N N N N �. �o . C '° ° Q 0 o ¢, "CIO `�1 0 :x asa 3 o ti ao CA cn °C N � o U o s::u= o o a oan '� Vic• to cl to to .00 E �C '� 't3 v� . , a� > k >, o o° o p" o° °�' o o o' Q oHa�aaUUxa U ami x¢Uw�� Uw Ux 0 0 U .� c°i oEn X 3 � � � a0 x� ° Q u 9 �cn to c� ob0-' �pzw �� — ��' �'Ea-� s b t u�w -° Cd C13,� °� p a a� a 3 Q a >, a., c °° � a� E 10 ---,_°w°' Q �x Hx¢•� cnc7 CIO ov��WH3 xuC) as x :3 o ti o rte+ W it it N o �" .fl it03 O En O o 0 x� 3 >, x o a� c� a� cD m l o u I CO Ix "A I O -_ O •-- N M d vl 110 01 O •-- N M v1 �t tu bn a y LMC 145 University Avenue West, St. Paul, MN 55103.2044 League o`Mianesota Cities Phone: (612) 281-1200 - (800) 925-1122 Cilias promoting esx�enen� a Fax: (612) 281-1299 - TDD (612) 281-1290 December 16, 1996 To: LMCIT cities From: LMCIT Board of Trustees Re: 1996 property/casualty dividend A check is enclosed for your city's share of the $12 million dividend which the LMCIT property/casualty program is returning to member cities. Along with the check, we'd like to offer you our congratulations for your success in making LMCIT work for the cities in Minnesota. How is your i*), s dividend determined? The surplus that LMCIT has at any one time is the cumulative result of all of the cities' premiums and losses since LMCIT began. Cities that have been members the longest, that have contributed the most in premiums, and that have had fewer losses have in effect contributed more to creating that surplus. The dividend formula is designed to return a proportionally greater share of the total to those cities. As in the past, each city's share is proportionate to the difference between that city's total earned premiums and total incurred losses net of deductibles for all the years the city has participated in LMCIT. The formula also incorporates a "loss limiting factor" which tempers the effect a single large "shock" loss can have on the city's dividend. Without this kind of limitation, a small or mid-sized city that happened to be hit by a single catastrophically large loss could effectively be precluded from receiving any dividend for many years. The tlivitlend calculation The enclosed sheet shows the premium and loss figures that were used to calculate your city's dividend. The premium figure is your city's total of all earned premiums through May 31, for all of the years your city has been a member. The "adjusted loss" figure is your city's losses for all years of participation, minus applicable deductibles, and after "capping" each individual large loss. For purposes of the dividend formula, each individual loss is capped at the lesser of either the city's earned premium for that year or $100,000. —OVER— AN EQUAL OPPORTUNITY/AFFIRbtATIVE ACTION EMPLOYER To calculate the dividend, we subtract your adjusted losses from your earned premiums. This remainder represents your city's contribution to the surplus. We also do that same calculation for all the other member cities, total all of those remainders, and then calculate your city's remainder as a percentage of the total. Your city receives that percentage of the $12 million total. Should ive expect similar dividends in the future? Right now, it looks very good for being able to return additional funds to the member cities in the future. There are two reasons for this hopeful outlook: • The LMCIT Board has tentatively designated an additional $8 million to be returned to members over the next couple years. From the way losses appear now to be developing, we don't expect to need these funds, but the Board is taking the cautious approach of holding these finds until we're certain that they won't be needed. If present trends continue, the Board's intent is to return these funds in future dividends as well. • LMCIT's rates and investment income continue to provide a funding margin over projected losses and expenses than in the past. If future losses turn out to be at or below what we're projecting, that margin will ultimately become available to be returned in future dividends. But while we're optimistic, we'd still caution cities not to rely too heavily on continued large dividends in doing your financial planning. There are three points to keep in mind. First, the amount available for return to the cities this year is extraordinary, and results from a very particular combination of circumstances. It's unlikely that we'll again have this much unneeded funds. • Second, remember that the LMCIT Board has been gradually reducing the margin that's built into the rates. Assuming that our loss projections are right on the money, the long-term trend in dividends should be down. • Remember that we're trying to manage ri.vk - in other words, uncertainty. We can never know for sure what will happen in the future. It's always possible that future losses could turn out be more - maybe much more - than what we've projected. Because LMCIT has been able to return sizable dividends for several years in a row, some cities have begun to build those amounts into their budgets. If your city does so, we'd caution you to make sure that you have a plan for what you'd do if there is no 1997 dividend or if it's substantially smaller than it has been. We'll do our best to run the program as economically as we can. LMCIT will return to the members any funds that aren't needed for losses, expenses, or reserves. But we can't guarantee that there will always be a sizable dividend, or any dividend at all. It's important to keep that in mind when you're doing your financial planning. LEAGUE OF MINNESOTA CITIES INSURANCE TRUST PROPERTY/CASUALTY 1996 DIVIDEND CALCULATION AT MAY 319 1996 T. C. FIELD & COMPANY P.O. BOX 64016 530 N. ROBERT STREET ST. PAUL MN 551640 PLYMOUTH 3400 PLYMOUTH BOULEVARD PLYMOUTH MN 55447 GROSS EARNED PREMIUM ADJUSTED LOSSES MEMBERS DIVIDEND PERCENTAGE DIVIDEND AMOUNT $ 19,4911,038 $ 279,025 .00549606985 $ 65P53 .-Ze 6 League of Minnesota Cities Insurance Trust Property/Casualty Program PLYMOUTH 1 :X k3 11 41 �� iii /�A A ��• i1�Eii•�il�ii�a .ry :1 i E�[:li:k1E'YItLk� 1 1 E�iZ�i�Ei�'_[S';1E IE36 ta�Ei67FI:b� $2.000 3 111 _yam $0 PLYMOUTH Premiums and Dividends since 1987 $385,283 Premiums Dividends I DATE: December 27`x, 1996 TO: Mayor, City Council, Council -elect FROM: Dwight D. Johnson, City Manager SUBJECT: Summary of Events Possible Special Meeting. Mayor Tierney, with the approval of Council member Black, is considering calling a special meeting of the Council to consider a specific course of action for the Ameridata noise issue. The call has been prepared, but not signed at this writing. The meeting would be at 6:00 p.m. on January 8`'', just in front of the regular council meeting. Since the new council members are not publicly sworn in until 7:00 p.m., we will arrange for you to sign your oaths of office right at 6:00 p.m. which will allow the new members to be official members of the Council for this meeting. The public oath would still occur at 7:00 p.m. as planned. Movie Theaters/City Center. As of Friday, the 27', we have no site plans from either the Mann theaters or the Harstad group. Nor do we have any expressions of interest from any third parties as a result of our letter to them. We did not necessarily expect anything until the deadline next Tuesday. We will let you know what we get then. Changeover in voice -mail system. We are planning to make the changeover in the voice -mail numbers for the new council members during the day on January 2. After that time Saundra Spigner's voice mail number will be 509-5003; Tim Bildsoe will have 509-5001; and Judy Johnson will have 509-5007. Council members Anderson, Granath, and Lymangood should clear any messages you have on your lines prior to January 2'. The temporary numbers of 5009, 5010, and 5011 used by the new Council members will continue for an extra week beyond January 2' so that the new members and any members of the public who have those numbers can make a transition.