HomeMy WebLinkAboutCouncil Information Memorandum 12-27-1996DECEMBER 27, 1996
UPCOMING MEETINGS AND EVENTS
1. COUNCIL MEETING SCHEDULE.
JANUARY 8, 1997 6:00 P.M. SPECIAL COUNCIL MEETING
Medicine Lake Conference Room
Topic: Consider financial participation in
mitigating a potential nuisance at Ameridata.
JANUARY 8, 1997 7:00 P.M. REGULAR COUNCIL MEETING
Council Chambers
JANUARY 22, 1997 7:00 P.M. REGULAR COUNCIL MEETING
Council Chambers
2. NEW YEAR HOLIDAY, WEDNESDAY, JANUARY], City Offices are closed.
3. HUMAN RIGHTS COMMISSION, THURSDAY, JANUARY 2, 7:30 P.M. Medicine Lake
Room.
4. CHARTER COMMISSION, MONDAY, JANUARY 6, 7:00 P.M. Public Safety Training
Room.
5. CITY CENTER SUBCOMMITTEE, WEDNESDAY, JANUARY 15, 7:00 P.M. Public
Safety Training Room. Topic: Review and recommend a course of action on proposals
received for development of the city -owned parcel at Vicksburg Lane and Highway 55.
6. MEETING CALENDARS — A January meeting calendar is attached. (M-6)
CITY COUNCIL INFORMATION MEMO
December 27, 1996
Page 2
X, AX-MMARKA.-
1. MEETING MINUTES
a. Advisory Committee on Transit meeting of October 23, 1996. (I -]a)
2. COUNCIL MEETING DRAFT AGENDA -- The draft agenda for the Regular Council
Meeting of January 8 is attached. (1-2)
3. NEWS ARTICLES, RELEASES, PUBLICATIONS, ETC.
a. League of Minnesota Cities Leadership Institute notice of Conference for Newly
Elected Officials. Contact Laurie, 509-5080, if you are interested in attending. (I -3a)
4. METROPOLITAN COUNCIL OPENSPACE COMMISSION MEETING
The Metropolitan Council will conduct public meetings on January 22 and 29 to consider
appointments to the Metropolitan Parks and Open Space Commission. Attached is
information that details the applicants, process, and meeting locations. (1-4)
5. CITIZEN COMMUNICATIONS POLICY- CORRESPONDENCE
A status report on the most recent correspondence is attached. (1-5)
6. CORRESPONDENCE
a. Notice from League of Minnesota Cities of the 1996 property/casualty dividend, along
with historic information about Plymouth's annual calculations. This letter came with a
dividend check in the amount of $65, 953. (1--6a)
ary of
PLYMOUTF+
December 30, 1996
I hereby call a Special Meeting of the Plymouth City Council for Wednesday,
January 8, 1997, beginning at 6:00 p.m. in the Medicine Lake Room, 3400 Plymouth
Blvd.
The purpose of the meeting is to consider financial participation in mitigating a
potential nuisance at Ameridata. The meeting is open to the public.
Newly elected Councilmembers will be offered the opportunity to sign their oaths of
office at 6 p.m. in order to participate in the meeting as full members of the Council.
The public swearing-in ceremony will occur at 7 p.m. prior to the Regular Council
Meeting.
This call is issued by:
�Jo Alyn I' Tierney
Mayor
PLYMOUTH -I Beuutilul'P/ucc'w Lin,
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PLYMOUTH ADVISORY COMMITTEE ON TRANSIT
October 23, 1996
PRESENT Herb Miller, Mike Cagley and Joe Edwards
Representing MCTO - Sheri Gingerich and Dana Rude
Representing the City of Plymouth - John Sweeney
Consultant for Plymouth Metrolink - George Bentley
Committee Secretary - Patty Hillstrom
I. MEETING MINUTES
The minutes for the September 25, 1996 meeting were approved -as written.
U. RIDERSHIP INFORMATION 1992 - 1996 AND REVIEW OF RIDERSHIP
STATISTICS FOR AUGUST, 1996
George Bentley's Comments
Standard Ridership Graph
Plymouth Metrolink - System Ridership - Ridership is doing very well and showing
good increases over last year and over previous years.
Dial -A -Ride - The summer promotion has worked quite well. Ridership was consistent
and has jumped back up in September making it the third highest month for ridership.
Plymouth Metrolink - Route 91- The passengers per day are going up on this route.
Plymouth Metrolink - Route 92 - This route is now showing signs of recovering after
being very flat.
Plymouth Metrolink - Route 93 - On an average per day this route was down slightly
from last year. The cause for this decrease is unknown.
Revised Ridership Graphs
These graphs show ridership statistics using revised ridership figures. Linked trips are
now being counted as two rides. This is the only difference between the standard
MINUTES - PLYMOUTH ADVISORY COMMITTEE ON TRANSIT
October 23, 1996
Page 2
ridership graphs and the revised ridership graphs. Route 92 is not affected by this
because the trip links are on MCTO buses along I-394.
The passengers per day graphs are calculated somewhat differently than are the total
ridership graphs. Route 91 is determined the same way on both graphs. The
passengers per day graph for Route 92 includes Routes 92A, C and D, while the other
ridership graph includes just Route 92A and C. The passengers per day graph for
Route 93 includes just Route 93 trips, while the total ridership graph also includes
Route 92D.
The graphs will be shown both ways for the remainder of this year so we have a
comparison with last years numbers.
It was asked if we would eventually drop the Route 92 designation and make it a Route
93. Bentley stated there would be no change because changing it would cause too
much confusion.
Sweeney stated that in discussions with MCTO it was decided that keeping the reverse
commutes as Route 92's would cause less confusion with the passengers.
Statistical Reports (Revised Ridership)
These are numbers based on the revised ridership through August only. All of the
statistical data for September is not available yet.
Bentley stated that Metrolink is trying to get GFI fireboxes and card readers on the
circulator vehicles and this has been placed on high priority.
Dial -A -Ride - Subsidy per passenger data still remains high.
Plymouth Metrolink - System Ridership - The subsidy per passenger is averaging
$3.20 through August and needs to stay below $3.78 per passenger for the year.
Plymouth Metrolink - Route 91 - Subsidy figures are a little high. Overall, it's only
$.02 over the break point for subsidy per passenger. Bentley suspects that passenger
counts may go up for the remainder of the year and some of the administrative costs
may be less causing the number to go down.
Plymouth Metrolink - Route 92 - Route 92 is doing very well.
Plymouth Metrolink - Route 93 - The average of $2.81 is great. Once Route 92D
was transferred to Route 93, all Route 92 and 93's are performing well.
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October 23, 1996
Page 3
M. RUNNING TIME PROBLEMS OR PERCEPTIONS WITH ROUTE 93A
Sweeney reported that there had been numerous complaints from riders about the Route
93A buses running late. He reported that the ;problem affected the AM routes only,
and seemed to be centered around one particular driver and route time. Cagley stated
that he catches the Route 93A about 7:00 a.m. near Four Seasons Mall, and it has been
running about five minutes late. He further stated that the five minutes makes a huge
difference in meeting traffic congestion on the route downtown and impacts the
downtown arrival times.
Gingerich reported that the supervisor had ridden with the driver, and that the problem
appeared to be corrected. She reported that she had also talked with the driver herself.
The driver is new and admitted that he was running behind. Gingerich told him to pick
up his pace, and he apparently was doing so.
Part of the problem is one of perception, Gingerich pointed out. The previous driver
got riders downtown well ahead of scheduled times, and when the new driver started to
deliver riders downtown right around the scheduled times the riders perceived the bus
to be late. She indicated that the drivers have been instructed to get riders downtown
as soon as possible and not to worry about getting there too early.
Cagley asked if the Route 93 buses could regularly turn east on Hwy. 55 off of Hwy.
169 instead of continuing down Hwy. 169 to I-394. If the buses turn down Hwy. 55
they can take General Mills Blvd. and then take the access ramp to I-394 and bypass
the ramp meter. By traveling down Hwy. 169 to I-394 and entering at that point there
is no ramp meter bypass and the bus is often hung up in traffic waiting at the ramp
meter for a long period of time. He stated that the first bus in the morning really has
no problem taking the regular route because the traffic is still light, but as the morning
progresses traffic becomes heavier and the buses face longer delays at the I-394/Hwy.
169 ramp meter. Cagley suggested that the route be left as it is, but that the driver be
advised that they have the option to switch to Hwy. 55 and take General Mills Blvd. at
their choice. Gingerich agreed, and stated that new drivers needed to be shown the
correct route and then shown the alternate route and be told it is their choice. The new
drivers can get confused, and she wants to help them be successful. She is aware that
these routes are highly time sensitive with regard to rush hour traffic.
Gingerich suggested that the alternative route should automatically be used during the
winter months due to driving conditions. Cagley agreed, and explained that the
problem is not just a winter problem, but rather a problem with the ramp meter at the
Hwy. 169/I-394 interchange. Gingerich asked whether the 6:35 a.m. bus from the
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October 23, 1996' /
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Four Seasons Park and Ride was affected by the ramp meter problem. Cagley
explained that the ramp meters turn on at 6:30 a.m. and by the time the bus arrives at
the interchange at about 6:45 a.m. there is already a backup.
Cagley asked about the possibility of using a shoulder lane on Hwy. 55 before the
intersection with General Mills Blvd. near Channel 11 in the morning to let the buses
get past traffic lined up for the traffic light there. Gingerich explained the process for
determining the suitability of a shoulder lane by MnDOT, and questioned whether the
shoulder could handle the weight.
There was additional discussion about a safety issue with an articulated bus used on
Route 93. Gingerich rode on the bus with a mechanic who works on articulated buses
and they gave the bus a test run. The mechanic switched lanes quickly to test the
turntable and found that the turntable needed tightening. Edwards passed along
comments from a passenger about an incident with this bus on the 5:10 p.m. trip on
Monday, October 21. The bus was traveling straight with no lane changes and the
entire vehicle started to shake. Even the passengers in the front part of the vehicle
noticed the shaking. The passengers specifically asked the driver to record the incident
and he said he would. Gingerich said that the mechanic who works on the articulated
buses is very meticulous and very concerned about the safe operation of the buses and
that she would talk to him the next day.
IV. IDENTIFICATION OF AREAS OF CONCERN AND/OR
RECOAD4ENDATIONS
Joe Edward's Comments
• Edwards commented that the first run of the Route 93A has a different driver every
morning. During the first week on three mornings the driver got lost which leads
to being late. If there is anyway that they could get a driver assigned to the route it
would be very helpful.
Gingerich stated that the work was attached to a regular drivers work but its not an
eight hour run anymore. Now they have different drivers because they break up the
work increments. She said they are cutting the work for December now and she will
call the schedule maker to see what he can do to avoid putting this on nine and ten hour
runs.
G:\ENG\TRANSTrkPACr\MU4MMlO-23MIN.DOC
MINUTES - PLYMOUTH ADVISORY COMMITTEE ON TRANSIT
October 23, 1996' L
Page 5
Herb Miller's Comments
• The 6:00 a.m. Route 91A showed up ten minutes late to the Plymouth Transit
Center and there were a total of six passengers waiting including himself. One
passenger called home and had a spouse come and pick them up. The others stood
and waited for another bus to show up. This was a regular driver and he was very
apologetic. The date was unknown but was within the last month.
• On Monday, October 21 on the same 6:00 a.m. run the driver showed up at his
stop which is on Windemere five minutes early. Miller was just turning the bend
and all of his waving and yelling did not catch the driver as he turned and headed
on down the rest of the route.
• Miller got off the bus this evening at the park and ride coming out of downtown on
a Route 75N that was probably running a little late and the Route 91A was not
there. There were two shuttles sitting there both marked Route 91B. He asked the
first driver where the Route 91A was and the driver told him it had left already.
The Route 91A is supposed to connect with the Route 75N. The connection time is
at 7:11 p.m. Miller did reach his destination at a reasonable time because he
insisted that the driver contact dispatch. He believes the driver would not have
contacted dispatch if he had not insisted and feels that they should be more
customer oriented.
• The drivers did finally get current route maps for the Route 91A and 91B dated
July.
V. DIAL. -A -RIDE SUMMER MARKETING PROGRAM
Sweeney stated that according the figures presented by Bentley the summer marketing
program appeared to be a success. Ridership has been up, and overall awareness of
Dial -A -Ride seems to have improved.
VI. F MD ROUTE CIRCULATOR SYSTEM THAT BEGAN SERVICE ON
OCTOBER 7, 1996
Sweeney stated that the service started on October 7, 1996 and apparently went well.
Dave Johnson rode the circulator and commented that riders were scarce. Sweeney
said that a Dial -A -Ride vehicle has been substituted for a Metrolink vehicle and he feels
that there is an identification problem and that something standard is needed that people
will recognize. In correspondence to John Mathews, Sweeney has asked them to look
0:\ENG%TRANSIT%PACr\MINUrMI0.23MIN.DOC
MINUTES - PLYMOUTH ADVISORY COMMITTEE ON TRANSIT
October 23, 1996
Page 6
at some type of magnetic decal to identify the bus as the circulator. There are currently
colored dots in the window that are very visible.
Bentley said that last week flyers and schedules were distributed and tomorrow
morning, October 24, there will be a marketing meeting. They have some canvas
shopping bags to hand out to seniors and another option may be to offer a free ride
coupon in the paper.
Bentley said a typical thing for senior groups is that they will say they want the service
and when it is put into service they are hesitant to use it. Sweeney said that Barb
Roberts reported there is still excitement at Plymouth Towne Square but some of
people don't realize the circulator is running and are still using Dial -A -Ride.
Bentley said they have not started the process of making transfers from Dial -A -Ride to
the circulator which will shorten the Dial -A -Ride trips improving efficiency on that as
well.
Edwards suggested placing posters in shopping areas, apartment complexes and bus
shelters that the circulator goes past.
Bentley stated that posters were placed at the Public Safety Building, Plymouth Towne
Square, the Plymouth library, Cub Foods, the Ridgedale employee lounge, the
Hennepin County Government Center and library, Four Seasons Mall at the grocery,
hardware, card, travel and drug store, First Bank, Four Seasons Apartments,
Armstrong High School, Holiday Plus, Video Update, Rainbow and Target Greatland
employee lounges with schedule boxes, Wayzata High School, Plymouth Plaza at
several of the stores, Coachman Trail Apartments with schedule box, Oakwood
Apartments, Carlson Towers, Olivetti Restaurant, Country Inn and Country Kitchen.
They have also gone up at the post office, Park Place Apartments, the shelter at Hwy.
73 and Hwy. 55, Prudential North with a box of schedules and stores at Waterford
Plaza.
Miller suggested placing posters at polling places and the circulator map on the
shopping bags. Bentley responded that the shopping bags were already in process.
Bentley said the flashlight promotion items for the express riders are going out this
week.
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October 23, 1996
Page 7
VII. WINTER WEATHER EMERGENCY PLAN
George Bentley's Comments
• There was a meeting today regarding the winter weather emergency plan. The
region is doing a new winter weather program to try to resolve some of the
problems experienced last March with the blizzard. Plymouth will be participating
with the region in this issue.
• There are two levels depending on weather conditions. One is a reroute and this
will be announced on the radio that the regional transit system is now in a reroute
mode. There are two areas where that will affect traffic and they both affect the
Route 93A. The first one in the morning (Route 93A inbound to downtown) is
going to end its route at Four Seasons Mall. Simultaneously, the Route 93C will
run on Lancaster instead of Pilgrim because of the Lancaster hill problem. The
people on Pilgrim will then have to go to either 40'h and catch the Route 93B or to
36' and catch the Route 93C. It will finish its route at Four Seasons continuing up
Lancaster to 3e and then over to Hwy. 169, then it will turn around at Four
Seasons load up and then go back out onto Hwy. 169 from Rockford Road.
• The other area has to do with the AM Route 93A. It will skip that portion of the
route between Nathan and 46' because of another hill. It will go west on Rockford
Road to Zachary Lane and then go north. It is the only option available to avoid
that hill.
Edwards suggested that it go up Nathan to Schmidt Lake Road and go across Schmidt
Lake Road and let Route 93B take care of the Route 93A passengers because of two
problem areas. Beazley stated that they probably would. not be able. to service those
people. Edwards stated that the situation is the same in the morning coming in because
the bus turns right on Schmidt Lake Road, travels on a short flat area and then goes up
to the top of the hill where it stops. Bentley asked Gingerich if she would talk to Bruce
Bakke about this matter.
• Bentley stated the next level would be a complete shut -down of the system.
Plymouth Metrolink will follow whatever MCTO does. If it is announced that
MCTO is ceasing operations that means that Plymouth Metrolink will shut down for
the day. All Metrolink services will shut down for the day, including Dial -A -Ride
and the Plymouth Rider. A partial shut -down was discussed but it would be
difficult to notify people without confusion. Bentley said it was decided that if part
of the system is shut down all of the system should be shut -down.
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October 23, 1996
Page 8
• Brochures that are being done by MCTO regarding the Winter Weather Emergency
Plan will be going out on the buses. Bentley will try and get more brochures and
have them well distributed throughout the system.
Miller asked how early releases from downtown would be handled. Bentley explained
that there was nothing that could be done unless there was advance notice. There is no
guarantee that the drivers could be there early or that a bus would be available for them
to drive.
VIII. JOB FAIR STEERING COAMVIITTEE PLANNING MEETING ON
OCTOBER 8, 1996
George Bentley's Comments
At the Job Fair Steering Committee discussion was held about the types of jobs that
would be targeted for the reverse commute job fair. It was decided that the entry level
semi -skilled jobs with a salary of $6.00-8.00 per hour with benefits would be the focus.
There will be a minimum of 25 business booths.
On-the-job training issues tying in with education and training (community education
and technical college) were discussed.
Pam Parker from Akron and Kathy Cole from Prudential were named as co-chairs.
The next PACT meeting will be held on December 11, 1996 at 7:00 p.m. in the
Engineering Conference Room (Hadley lake Room) on the lower level of the Plymouth
City Hall.
Respectfully,
Patty Hillstrom
Committee Secretary
G:W.NG%TRANSITTAC r%MINV rFS\10.73MIN.DOC
DRAFT
12/27/96
1:37 PM
CITY OF PLYMOUTH
AGENDA
REGULAR COUNCIL MEETING
JANUARY 8, 1997
OATHS OF OFFICE — 7:00 P.M.
Joy Tierney, Mayor
Tim Bildsoe, Councilmember Ward 1
Saundra Spigner, Councilmember Ward 3
Judy Johnson, Councilmember At -Large
1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE
2. ROLL CALL
3. PLYMOUTH FORUM - Individuals may address the Council
about any item not contained on the regular agenda. A maximum
of 15 minutes is allotted for the Forum. If the full 15 minutes are
not needed for the Forum, the City Council will continue with the
agenda. The City Council will take no official action on items
discussed at the Forum, with the exception of referral to staff or
Commission for future report.
4. PRESENTATIONS AND PUBLIC INFORMATION
ANNOUNCEMENTS
A. Reaffirm the Pro -Plymouth Pledge
B. Community Sex Offender Notification Act
5. APPROVE AGENDA - Councilmembers may add items to the
agenda including items contained in the Council Information
Memorandum for discussion purposes or staff direction only. The
Council will not normally take official action on items added to the
agenda.
* Items require 5 affirmative votes of the City Council for approval.
REGULAR COUNCIL MEETING
January 8, 1997
Page 2
6. CONSENT AGENDA - These items are considered to be routine
and will be enacted by one motion. There will be no separate
discussion of these items unless a Councilmember or citizen so
requests, in which event the item will be removed from the Consent
Agenda and placed elsewhere on the agenda.
A. Approve City Council Minutes
B. Approve Disbursements
C. Annual Appointments and Designations:
1. Appoint Council Secretary
2. Designate Official Depositories
3. Ratify Surety and Blanket Bonds
4. Appoint Health Officer
D. Establish 1997 Board of Review for April 9 and April 23
E. Approve City Council Regular Meeting Schedule for 1997
F. Approve PUD Concept Plan and Land Use Guide Plan
Amendment from CO to LA -3 for the Village at Bassett Creek.
The Rottlund Company, Inc. (96140)
G. Approve Final Payment for City Center Expansion, Project 126
H. Approve changes to Travel and Mileage Policies
I. Approve Sump Pump Inspection Contract
J. Approve a Site Plan Amendment to change an approved resolution
to permit Cooper High School events at Armstrong High School
athletic stadium in the event an emergency renders Cooper's stadium
not useable. Independent School District 281 (96120)
K. Approve an Ordinance changing the City Code providing for the
number of dogs allowed to be kept with out a kennel license from
two to three. City of Plymouth (96175)
* Items require 5 affirmative votes of the City Council for approval.
REGULAR COUNCIL MEETING
January 8, 1997
Page 3
L. Approve a Lot Consolidation to enable a detached garage to be
constructed for property located at 800 and 810 County Road 101.
Michael and Pamela Sueker (96184)
7. PUBLIC HEARINGS
A. On -sale 3.2 malt liquor and wine license for Kiang's, Inc.,
187 Cheshire Lane, Suite 100
8. GENERAL BUSINESS
*A. Approve Site Plan Amendment and Conditional Use Permit to
place a 140 -foot high telecommunications tower and related ground
phone equipment at Hampton Hills Golf Course, located at 5313
Juneau Lane North. Spring Spectrum, L.P. (96160)
*B. Approve a Site Plan Amendment and Conditional Use Permit to
place a 130 -foot high telecommunications tower at Plymouth Middle
School Playfield located at 10011 36' Avenue North. APT,
American Portable Telecom/Cellular Realty Advisors (96167) _
C. Approve the Issuance of Multifamily Revenue Refunding Bonds
for At The Lake Apartments
9. REPORTS AND STAFF RECOMMENDATIONS
A. Appoint Council Coordinating Representatives (CCR) and
representatives to other agencies
B. Designate Deputy Mayor
C. Designate Official Newspaper
D. Report on Charter Commission Terms of Office
10. ADJOURNMENT
* Items require 5 affirmative votes of the City Council for approval.
Z "z'
League of Minnesota Cities Leadership Institute presents the ... .
Conference for Newly Elected Officials
St. Paul Willmar Grand Rapids Bloomington
January 31 -February 1 February 7-8 February 21-22 February 28 -March 1
NEWLY ELECTED? RECENTLY APPOINTED?
> CONGRATULATIONS!
You have taken on a very important
responsibility—to make decisions important
to the future of your city.
FEELING EXCITED BUT JUST A BIT UNPREPARED?
> ITSS NATURAL!
When you take office, your constituents will
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you to know what to do, not realizing how
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• Newly elected mayors and
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We are pleased to announce that Carl
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> Opportunity to meet other elected
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Program Schedule
FRIDAY
Noon Registration
1:00 pm. Welcome
1:05 INTRODUCTION TO THE LEAGUE OF MINNESOTA CITIES AND WHAT IT OFFERS
THE LEADERSHIP INSTITUTE FOR ELECTED OFFICIALS
1:30 WHAT THE JOB INVOLVES: THE BIG PICTURE
• Your leadership role: Making a difference in your city
• Achieving good governance and good public policy
• Clarifying roles and responsibilities within the council
• Gool-driven leadership
CarlNeu, Former Councilmember and
Council President, Lakewood, Colorado,
Principal, Neu and Company
3:45 LEGAL REALTIES—WHAT COUNCILS CAN AND CANNOT DO
DesylPeterson, CityAttorney, Minnetonka
5:45 Dinner
7:00 FACILITATED PANEL: WHAT YOU CAN EXPECT AS AN ELECTED OFFICIAL
Featuring veteran elected officials; A different panel in each
conference location
8:30 SOCIAL HOUR/NETWORKING
SATURDAY Opportunity to meet newly elected colleagues from your part of the state
7:30a.m. Coffee and rolls
8:00 HOST CrTY WELCOME
8:05 WHAT THE JOB INVOLVES: GOVERNMENT AS A "TEAMn
• Council effectiveness
• Working with staff
Carl Neu
9:30 WORKING WITH STAFF: CONCURRENT WORKSHOPS (BY STRUCTURE/POPULATION)
• Overview—structure/roles and authorities of council and staff in your
particular form of city government
League staff
• Suggestions for success, pitfalls to ovoid
Elected and staff teams
10:45 LEGAL REALTIES—OPEN MEETING LAW, DATA PRIVACY
• Featuring special open meetings video
Timothy Kuntz, Attorney, LeVonder, Gillen, Miller,
Anderson & Kuntz; Ci yAttorney for Inver Grove Heights,
Sunfish Joke; Assistant Ci yAttorne y for South St. Paul
Noon lunch
1:00p.m. LEGAL REA nES—FROM CONFLICT OF INTEREST TO PERSONAL LIABILITY
TimothyKuntz
2:15 WHAT THE JOB INVOLVES: HOW TO BE RESPONSIVE (AND RESPONSIBLE)
TO CONSTITUENTS
• The climate in today's communities: Change is coming
• Implications for us as elected officials
NEXT STEPS
Corl Neu and Leogue stoff
4:00 Adjourn
IMPORTANT NOTE: REGISTRATION/HOUSING FORMS WILL BE MAILED DIRECTLY TO EACH CITY. THE FORMS ARE
ALSO AVAILABLE THROUGH THE LEAGUES FAX LIBRARY AT (61 2) 215-4039. THE FAX NUMBERS TO USE ARE
ST. PAUL, 61010—WILIMAR, 61020—{RAND RAPIDS, 61030-13LOOMINGTON, 61040.
December 18, 1996 Page 9
nainin Conferences
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January 31 -February 1—St. Paul
February 7-8—Willmar
February 21-22—Grand Rapids
February 28 -March 1—Bloomington
(612) 281-1200 or (800) 925-1122
1997 Legislative Conference
March 20—St. Paul
(612) 281-1200 or (800) 9254122
Safety and Loss Control Workshops
League of Minnesota Cities Insurance
Trust
1997
April 1—St. Paul
April 3—Marshall
April 9—Moorhead
April 10—St. Cloud
April 16—Bemidji
April 17—Eveleth
April 23—St. Louis Park
April 30—Mankato
May 1—Winona
(612) 281-1200 or (800) 925-1122
1997 Annual Conference
June 10-13—St. Cloud
(612) 281-1200 or (800) 925-1122
1997 Clerks Orientation
August 19-21—St. Paul
(612) 281-1200 or (800) 925-1122
1997 Regional Meetings
September 23, 24, 25
September 30 -October 1, 2
October 14,15, 16
October 21, 22, 23
1997 Policy Adoption
November 21
Other training and
conferences
Managing Controversial Public
Projects (Satellite Televideo Training
Event)
The Innovation Groups
January 10, 1997
(813)622-8484
Minnesota PRIMA Meeting
Dakota County Risk Management
January 15—St. Paul
(612) 673-3200
Conference Spotlight
The International City /County Management Association (ICMA) is
sponsoring a two-day workshop on electric utility restructuring on
February 18-19, 1997 in Phoenix, Arizona.
The workshop will explain electric utility deregulation. It will allow
participants to share ideas on how best to educate local governments about
opportunities to protect and benefit residents, businesses, community
institutions, local governments and publicly -owned utilities.
The workshop will present the ABCs of electric utility restructuring and
address what states, cities, and councils of government are doing to prepare
for electric utility deregulation. It will also give local governments an
opportunity to define their needs in the area of electric utility deregulation.
For more information or to register, call (202) 962-3630.
Transforming Government: Delight-
ing Citizens Even When Resources
Are Limited
The Reinventing Government Network
January 28-29—San Francisco
February 11-12—Boston
March 18-19—Phoenix
April 29-30—Chicago
(510) 339-3801
Construction of Hot Mix Asphalt
U of M --Center for Transportation
Studies
January 6-8—North Mankato
January 8-10—St. Paul
February 24-26—St. Cloud
February 26-28—St. Paul
March 31 -April 2—Duluth
April 2-4—St. Paul
(612)625-9023
World Winter Cities Forum & Grand
Exhibition `97
February 12-15, 1997—Marquette,
Michigan
(800) 497-3976
Electric Utility Restructuring
Workshop
International City/County Management
Association
February 18-19—Phoenix, AZ
(202)962-3630
Transportation Career Preparation
Seminar
U of M—Center for Transportation
Studies
February 26—Minneapolis
(612)625-9023
Minnesota Rural Water Association
Technical Conference
March 4-6—St. Cloud
(218) 685-5197
First National Conference on Com-
munity Relations
Metro -Dade Department of Commu-
nity Affairs
March 12-15—Miami, FL
(305) 448-7450
Page 10 LMC Cities Bulletin
Metropolitan Council f
Working for the Region, Planning for the Future' 4
December 20, 1996
TO: Metropolitan Area City, Township and County Administrative Staff
As you were previously informed, the Metropolitan Council will be making five appointments to
the Metropolitan Parks and Open Space Commission for terms that expire in January 1997.
Minnesota laws require that the appointment process include holding public meetings to invite
participation and recommendations on the appointments from local government officials and the
general public. These public hearings have now been established as follows:
Wed., January 22,1997 - 7 p.m.
Golden Valley City Council Chambers
7800 Golden Valley Road, Golden Valley
Wed., January 29, 1997 - 7 p.m.
Chanhassen City Council Chambers
690 Coulter Drive, Chanhassen
For your information, enclosed is a list of the names, addresses and background of each of the
candidates who have applied for these positions. A map showing the geographic make-up of
each of the districts is also enclosed so that you can identify the district in which your city is
located. The districts where terms are expiring are mostly in the western and southern portions
of the region, but since the term of the chair of this Commission, which is appointed at -large
from throughout the metropolitan area, also expires at this time, all local governments in the
region must be contacted to seek recommendations on this appointment.
In addition to testifying at the public meetings, local governments may submit their
recommendations on any of the expiring positions in writing to the Metropolitan Council at the
address below. Written recommendations and advice should be submitted to the attention of
Julie Opsahl, administrative assistant to the Council. The deadline for written comments is
January 31, 1997.
The Metropolitan Council seeks the advice of local officials on these appointments and invites
your participation and recommendations. I also want to point out that this information is being
sent to you as the chief administrative official for your local unit of government, and would
appreciate your assistance in bringing it to the attention of the elected officials in your
governmental jurisdiction.
Sincerely,,
—Curt-Johnson
Chair
230 East Fifth Street St. Paul, Minnesota 55101-1634 (612) 291-6359 Fax 291-6550 TDD/TrY 291-0904 Metro Info Line 229-3780
An Equal Opportunity Employer
PARKS AND OPEN SPACE COMMISSION
APPLICANT SUMMARY
COMMISSION DISTRICT A (Metropolitan Council Districts 1-2)
JOHNSON, Duane 7609 Brooklyn Park Drive, Brooklyn Park, MN 55444; Legis-
lative District 48; Metropolitan Council District 2. Mr. Johnson
resides and works in Hennepin County, is a practicing architect,
and a citizen concerned about all aspects of our environment.
*SCHNITKER, Kirk 11212 Xenia Ave. N, Champlin, MN 55316; Legislative District
48A; Metropolitan Council District 1. Mr. Schnitker is the current
Metropolitan Parks and Open Space Commission (MPOSC)
representative for Commission District A and is seeking
reappointment. His background includes experience as both an
appointed and elected official.
COMMISSION DISTRICT B (Metropolitan Council Districts 3-4)
*MCMILLAN, Janet 1274 Tealwood Place, Long Lake, MN 55356-9498; Legislative
District 34B; Metropolitan Council District 3. Ms. McMillan is
the current MPOSC representative for Commission District B and
is seeking reappointment in order to use the knowledge she has
gained through Commission work, local visits, workshops and out -
of -area travel to continue promoting and protecting our parks and
reserves. An active lobbyist for parks at the Legislature, Ms.
McMillan also attends meetings of Hennepin, Scott -Hennepin,
Carver, and Dakota County parks agencies.
COMMISSION DISTRICT C (Metropolitan Council Districts 5-6)
ANDERSON, Karen (Kay) 3412 Irving Ave. S, Minneapolis, MN 55408; Legislative District
60B; Metropolitan Council District 6. A lifelong resident of
Hennepin County, Ms. Anderson is a licensed teacher, licensed
public accountant, leadership attendant --Dayton Hudson, former
tax and investment planning V.P., "Friend of Parks" award
recipient, and active volunteer.
*BOSANKO, Michael 8407 Penn Ave. S, Bloomington, MN 55431; Legislative District
40; Metropolitan Council District 5. Mr. Bosanko is the current
MPOSC representative for Commission District C and is seeking
reappointment. Knowledgeable in the regional park system, he is
an active participant in promoting the Commission's legislative
agenda at the Capitol, contacting all legislators within his Council
district's during each legislative session.
- over -
COMMISSION DISTRICT D (Metropolitan Council Districts 7-8)
*JOHNSON, Barbara 4318 Xerxes Ave. N, Minneapolis, MN 55412; Legislative
District 58; Metropolitan Council District 7. Ms. Johnson is the
current MPOSC representative for Commission District D and is
seeking reappointment. She is employed as a charge nurse at
Riverside Medical Center and is a current member of the
Mississippi National River and Recreation Area Coordinating
Commission and the Upper River Citizens' Advisory Committee.
Association affiliations include: the Minnesota Recreation and
Park Assoc., National Recreation and Park Assoc., Minnesota
Nurses Assoc., Victory Neighborhood Assoc., and Camden
Planning Council.
WINN, Melissa 4242 Irving Ave. N, Minneapolis, MN 55412; Legislative District
58A; Metropolitan Council District 7. A Northside resident since
1986, Ms. Winn has been a paralegal for 20 years, most recently at
Faegre & Benson in business litigation. Affiliations include:
Grand Rounds Citizen Parkway Commission, Minneapolis Park
Board (1994-95); Audubon Chapter of Minneapolis, board member
(1996-98); Hennepin County French Park - Bluebird Trail Monitor
(1996).
MPOSC CHAIR (at -large appointment)
*GALE, Edward 7210 County Road 110W, Minnetrista, MN 55364; Legislative
District 34; Metropolitan Council District 1. Mr. Gale has served
as chair of the MPOSC since July 1993 and is seeking
reappointment to this position.
* Current MPOSC member seeking reappointment.
12/18/96
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Chair. Edward Cale
District:
A Kirk Schnitker E Run Scott
B Janet McMillan F Thomas T. Dwight
C Michael Bosanko C Trudy Dunham
D Barbara Johnson H Lois Swanson
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LMC
145 University Avenue West, St. Paul, MN 55103.2044
League o`Mianesota Cities Phone: (612) 281-1200 - (800) 925-1122
Cilias promoting esx�enen� a Fax: (612) 281-1299 - TDD (612) 281-1290
December 16, 1996
To: LMCIT cities
From: LMCIT Board of Trustees
Re: 1996 property/casualty dividend
A check is enclosed for your city's share of the $12 million dividend which the LMCIT
property/casualty program is returning to member cities. Along with the check, we'd like to offer
you our congratulations for your success in making LMCIT work for the cities in Minnesota.
How is your i*), s dividend determined?
The surplus that LMCIT has at any one time is the cumulative result of all of the cities' premiums
and losses since LMCIT began. Cities that have been members the longest, that have contributed
the most in premiums, and that have had fewer losses have in effect contributed more to creating
that surplus. The dividend formula is designed to return a proportionally greater share of the total
to those cities.
As in the past, each city's share is proportionate to the difference between that city's total earned
premiums and total incurred losses net of deductibles for all the years the city has participated in
LMCIT. The formula also incorporates a "loss limiting factor" which tempers the effect a single
large "shock" loss can have on the city's dividend. Without this kind of limitation, a small or
mid-sized city that happened to be hit by a single catastrophically large loss could effectively be
precluded from receiving any dividend for many years.
The tlivitlend calculation
The enclosed sheet shows the premium and loss figures that were used to calculate your city's
dividend. The premium figure is your city's total of all earned premiums through May 31, for all
of the years your city has been a member.
The "adjusted loss" figure is your city's losses for all years of participation, minus applicable
deductibles, and after "capping" each individual large loss. For purposes of the dividend formula,
each individual loss is capped at the lesser of either the city's earned premium for that year or
$100,000.
—OVER—
AN EQUAL OPPORTUNITY/AFFIRbtATIVE ACTION EMPLOYER
To calculate the dividend, we subtract your adjusted losses from your earned premiums. This
remainder represents your city's contribution to the surplus. We also do that same calculation for
all the other member cities, total all of those remainders, and then calculate your city's remainder
as a percentage of the total. Your city receives that percentage of the $12 million total.
Should ive expect similar dividends in the future?
Right now, it looks very good for being able to return additional funds to the member cities in the
future. There are two reasons for this hopeful outlook:
• The LMCIT Board has tentatively designated an additional $8 million to be returned to
members over the next couple years. From the way losses appear now to be developing, we
don't expect to need these funds, but the Board is taking the cautious approach of holding
these finds until we're certain that they won't be needed. If present trends continue, the
Board's intent is to return these funds in future dividends as well.
• LMCIT's rates and investment income continue to provide a funding margin over projected
losses and expenses than in the past. If future losses turn out to be at or below what we're
projecting, that margin will ultimately become available to be returned in future dividends.
But while we're optimistic, we'd still caution cities not to rely too heavily on continued large
dividends in doing your financial planning. There are three points to keep in mind.
First, the amount available for return to the cities this year is extraordinary, and results from a
very particular combination of circumstances. It's unlikely that we'll again have this much
unneeded funds.
• Second, remember that the LMCIT Board has been gradually reducing the margin that's built
into the rates. Assuming that our loss projections are right on the money, the long-term trend
in dividends should be down.
• Remember that we're trying to manage ri.vk - in other words, uncertainty. We can never know
for sure what will happen in the future. It's always possible that future losses could turn out be
more - maybe much more - than what we've projected.
Because LMCIT has been able to return sizable dividends for several years in a row, some cities
have begun to build those amounts into their budgets. If your city does so, we'd caution you to
make sure that you have a plan for what you'd do if there is no 1997 dividend or if it's
substantially smaller than it has been.
We'll do our best to run the program as economically as we can. LMCIT will return to the
members any funds that aren't needed for losses, expenses, or reserves. But we can't guarantee
that there will always be a sizable dividend, or any dividend at all. It's important to keep that in
mind when you're doing your financial planning.
LEAGUE OF MINNESOTA CITIES INSURANCE TRUST
PROPERTY/CASUALTY
1996 DIVIDEND CALCULATION
AT MAY 319 1996
T. C. FIELD & COMPANY
P.O. BOX 64016
530 N. ROBERT STREET
ST. PAUL MN 551640
PLYMOUTH
3400 PLYMOUTH BOULEVARD
PLYMOUTH MN 55447
GROSS EARNED PREMIUM
ADJUSTED LOSSES
MEMBERS DIVIDEND PERCENTAGE
DIVIDEND AMOUNT
$ 19,4911,038
$ 279,025
.00549606985
$ 65P53
.-Ze 6
League of Minnesota Cities Insurance Trust
Property/Casualty Program
PLYMOUTH
1
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PLYMOUTH
Premiums and Dividends since 1987
$385,283
Premiums Dividends
I
DATE: December 27`x, 1996
TO: Mayor, City Council, Council -elect
FROM: Dwight D. Johnson, City Manager
SUBJECT: Summary of Events
Possible Special Meeting. Mayor Tierney, with the approval of Council member
Black, is considering calling a special meeting of the Council to consider a specific
course of action for the Ameridata noise issue. The call has been prepared, but not
signed at this writing. The meeting would be at 6:00 p.m. on January 8`'', just in front
of the regular council meeting. Since the new council members are not publicly sworn
in until 7:00 p.m., we will arrange for you to sign your oaths of office right at 6:00
p.m. which will allow the new members to be official members of the Council for this
meeting. The public oath would still occur at 7:00 p.m. as planned.
Movie Theaters/City Center. As of Friday, the 27', we have no site plans from
either the Mann theaters or the Harstad group. Nor do we have any expressions of
interest from any third parties as a result of our letter to them. We did not necessarily
expect anything until the deadline next Tuesday. We will let you know what we get
then.
Changeover in voice -mail system. We are planning to make the changeover in the
voice -mail numbers for the new council members during the day on January 2. After
that time Saundra Spigner's voice mail number will be 509-5003; Tim Bildsoe will
have 509-5001; and Judy Johnson will have 509-5007.
Council members Anderson, Granath, and Lymangood should clear any messages you
have on your lines prior to January 2'.
The temporary numbers of 5009, 5010, and 5011 used by the new Council members
will continue for an extra week beyond January 2' so that the new members and any
members of the public who have those numbers can make a transition.