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HomeMy WebLinkAboutHousing & Redevelopment Authority Minutes 02-15-1994MINUTES PLYMOUTH HOUSING AND REDEVELOPMENT AUTHORITY FEBRUARY 15,1994 A meeting of the Plymouth Housing and Redevelopment Authority was called to order by Chairman David Crain on February 15, 1994. PRESENT: Chairman David Crain, Commissioners John Edson, Brian Warhol and Magie McFarland ABSENT: Commissioner Thomas Rugh STAFF PRESENT: Executive Director Anne Hurlburt, Housing Specialist Milt Dale, and Housing Secretary Denise Hutt INTRODUCTION OF NEW HRA COMMISSIONERS Chairman Crain welcomed Commissioner McFarland to the Housing and Redevelopment Authority. MOTION by Commissioner Edson, seconded by Chairman Crain to approve the February 1, 1994 minutes. Vote. 2 Ayes. MOTION carried unanimously. (Commissioners Warhol and McFarland abstained.) NOMINATION AND ELECTION OF OFFICERS Chairman Crain questioned if this item should be deferred to the March meeting, as Commissioner Rugh was not able to attend tads meeting. Commissioner Edson said he thought it best not to delay the election of officers. Commissioner McFarland suggested since two Commissioners are new this year, perhaps, the offices should be held by the other three Commissioners. M07TON by Commissioner Edson, seconded by Commissioner Warhol nominating David f' An as Chairman; John Edson as Vice -Chairman; and, Brian Warhol as Secretary/Treasurer. Housing and Redevelopment Autbority Fd mazy 15, 1994 Page 010 Vote. 4 Ayes. MOTION carried unanimously. SENIOR HOUSING PROJECT ISSUES Housing Specialist Dale suggested staff discontinue taking names for the senior housing interest list as of Fekuary 18, 1994. Chairman Crain commented if the person does not five in .Plymouth or have any relatives living in Plymouth it may be acceptable. Commissioner McFarland asked about the process and formation of the interest fist. Housing Specialist Vale explained the idea of the interest list originated in June, 1992. An article was published in the City Newsletter about the senior housing project and persons calling were added to the interest list. The interest list only assures them of receiving the Senior Housing News, published periodically, and receiving an application for the project. Chairman Crain stated the building should be filled with those persons on the interest fiat. Currently, there are over 465 names on that list. Chairman Crain asked how marry people lived in Plymouth that responded to the survey. Housing Specialist Dale responded that 70% or 197 were Plymouth residents. Commissioner Edson voiced concern about closing the interest list. He stated a Plymouth resident should be able to apply at any time. . Chairman Crain concurred with Commissioner Edson's concern. Commissioner Edson commented the deadline for requesting applications should be published. Director Hurlburt stated the published deadline should be April 1. Any person who calls before April I should be placed on the interest fist and sent an application. Commissioner Edson asked when the manager is hired, who will take the calls for applications. Donna Flasta of Walker Management replied the manager would take the names. Director Hurlburt stated a cut-off date should be published for accepting applications. Chairman Crain was concerned about creating false hopes to persons by continuing to take applications. IN a Housing and Redevelopment Authoru; February 15, 1994 Page #I1 1 Director Hurlburt asked what the normal turnover rate is for a senior's building. Ms. Flasta responded the normal turnover rate is one to three persons per year, depending on the average age of residents in the building. Director Hurlburt suggested May l as the cut-off date for acceptance of applications. Requests for applications could still be made between April 1 and May 1, 1994. After April 1, 1994 city staff would no longer take names for the interest list. Chairman Crain was pleased an office was available in the Public Safety Building for Walker's use. Chairman Crain stated he was disappointed the stairs were eliminated from the plans. He asked why this happened. Housing Specialist Dale explained the central stair was eliminated because of the fire safety constraints. The sketch prepared by Jay Nelson of BRW Ehress Architects depicts an interior dome over the second story staircase to replace the staircase to the third floor that was eliminated. Commissioner-F46.-nd asked why the central stair to the third floor was included in the plans by the arca vt 1-0 was not illowed by the fire code. Director Huee., re ;;r each City interprets codes differently. Staff went to the State for an interpretem h" she State concurred with staff that the open central stair to the third floor conflicts with fire codes. SWIM HOUSING PET POLICY AND SECURITY DEPOSIT POLICY Chairman Crain asked if the interest rate on the security deposit is defined. Ms. Flaata responded it is mandatory to place the security deposit in an interest bearing account. The interest rate is published by HUD for federal projects. Chairman Crain noted a typing error in the Security Deposit Policy — paragraph two, last sentence, the word "of" should be "or". Commissioner Edson questioned the reasons for a pet lease. Ms. Flaata explained a separate lease is customary for pets. This explains the pet criteria and is signed by the tenant. Commissioner Edson asked if the manger's position has been filled. i, W 0 Rousing and Redevelopment Authority Fdxuarry 15, 1994 Fags #112 Director Hurlburt stated the management agreement is still with the City Attorney. She will check on its status. Commissioner Edson suggested the housing authority authorize the Chairman and Director to authorize execution of the management agreement, if appropriate. MO':ION by Commissioner Edson, seconded by Commissioner McFarland authorizing the Chairman and Executive Director to execute the management agreement. Roll Call Vote. 4 Ayes. MOTION carried unanimously. Commissioner McFarland questioned page 7 of the Admission and Occupancy Policies, paragraph three. She stated "Very Low Income Lindts but below the Low Income limits, will be required..." did not make sense. It should read as "Low Income Whits will be required...". MOTION by Chairman Crain, seconded by Commissioner Edson approving the Admissions and Occupancy Policies to include a Pet Policy and Security Deposit Policy for use at Plymouth Towne Square. Roll Call Vote. 4 Ayes. MOTION carried unanimously. UAFORMATION ITEMS Chairman Crain asked staff to forward a copy of Roger Olsen's December 21, 1993 letter to him. Director Hurlburt invited Commissioners to attend the Fair Housing Workshop to be held on March 22 at Plymouth City Hall. This workshop will help meet HUD requirements for the City's Comprehensive Housing Affordability Strategy. Chairmart Crain asked for staff to obtain additional information on several projects administered by nearby communities for use of their Community Development Block Grant funds. Those programs inc';!de Senior Transportation, Youth Diverrsion Program and WECAN/OPERATIONS. Chairman Crain asked if the Plymouth Rehabilitation Grant/Loan Program include funds for handicap accessibility. Housing Specialist Dale responded the funds can be used to make a dwelling handicapped accessible, but the City has not received any requests. He suggested an article be placed in the Plymouth News promoting the handicap component of the Housing Rehabilitation Granutoan Program more actively. Housing and Redevelopment Authority February is, 1994 Page d13 Commissioner Edson wondered if funds could be offered to rental facilities tha • - sttrently have Section 8 clients to make their building more handicapped accessible. Chi== Crain asked if all public buildings in Plymouth meet the American Disabilities Act requirements. Commissioner Edson informed Commissioners the City previously hired a consultant to check the facilities. The parks meet the requirements, but there are public buildings that do not. Commissioner McFarland asked what authority the Commission has over private buildings. She also asked if day care assistance could be provided at Harbor Lane Apartments. Chairman Crain replied all the Housing Authority can do is to have the funds available for apartment buildings if they choose to rehabilitate units. Housing Specialist Dale explained that day care assistance is provided for qualified residents of Plymouth through Greater Mumeapolis Day Care Association at a child care facility of their choice. lousing Specialist Dale informed Commissioners that the Community Development Block Grant fiords allocated for South Shore Park have been approved for use. Commissioner McFarland asked who owns Plymouth Towne Square. Director Hurlburt replied Plymouth Towne Square is owned by Housing Authority. The Housing Authority owns the land and sold bonds, which the City bought. There is no federal money involved. Commissioner McFarland asked what the Summary Statistics Report represents. Chairman Crain responded it is the current statistics for our Section 8 Rental Assistance Program. Chairman Crain directed staff to send information to the new Commissioners on Housing Authority programs. Dimtgv-s• -* %'5urt stated the year-end status reports for each program will be sent to the netts UA1 t5v loners. Commissioner Edson directed staff to research the proposal of the Section 8 merged waiting list. ai Housing and Redevelopment Authority Fe ma" 15, 1994 Page #14 It was decided the next Housing and Redevelopment Authority meeting will be Thursday, March 17. MELTING ADJOURNED AT 8:00 P.M.