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HomeMy WebLinkAboutHousing & Redevelopment Authority Minutes 08-10-19931 MIIVUTES PLYMOUTH HOUSING AND REDEVELOPNOW AUTHORITY AUGUST 10, IM A meeting of the Plymouth Housing and Redevelopment Authority was called to order by Chairman David Crain on August 10, 1993 at 7:00 p.m. PRESENT: Chairman David Crain, Commissioners John Edson, Pauline Milner, Phil Bolt and Brian Warhol STAFF PRESENT: Acting Executive Director Dwight Johnson, Housing Specialist Milt Dale, and Housing Secretary Denise Hutt Motion by Commissioner Edson, seconded by Commissioner Warhol to recommend approval l of the July 20, 1993 minutes. Vote. S Ayes. MOTION carried unanimously. Commissioner Edson informed Commissioners that he talked with the City Attorney regarding the Plymouth Housing Alliance Board members. The intention of the Plymouth Housing Alliance Hoard is to be an extension of the HILA and City; therefore, the HRA/City should have some control over the Plymouth Housing Alliance. It was decided that the City Council would appoint the board, and the board would then appoint its own officers. Full disclosures would be made of the board members. The City Attorney agreed that the current board members could be appointed by the City Council. Chairman Crain questioned the need to notify property owners for the project on Fernbrook Lase and County Road 9. He stated that it is not a requirement for group homes to notify property owners. Housing Specialist Dale replied that the Plymouth Housing Alliance committee feh it would be better to answer any questions or potential problems that surrounding homeowners may have prior to constructing the house. Commissioner Belson commented that he would be surprised if there are any concerns about this housing project from surrounding homeowners. ti Commissioner Warhol stated that there would be a development sign placed on the property, and that residents could call the City for further information. MOTION by Chairman Crain, seconded by Commissioner Edson to recommend the acknowledgment of the Plymouth Housing Alliance. Roll Call Vote. 5 Ayes. MOTION carried unanimously. Commissioner Edson stated that the By-laws for the Plymouth Housing Alliance would be revised and the City Council would have to appoint the board of commissioners for a one year term. The Plymouth Housing Alliance board members' names would be disclosed. Jay Nelson of BRW Elness Architects informed Commissioners they are virtually done except for some minor corrections/revisions. Thomas Sdxmnwlwr of TAC Engineering responded to Commissioners' concern for energy efficient appliances. The Energy Efficiency Rating (EER) of the refrigerators am 8.7 while the Minnesota State Code is B.O. The electric ranges are 100 pert efficient. The garbage disposal are 1/2 hp and do not use much electricity. The lighting in the building will consist mainly of fluorescent lighting, with some incandescent lighting in the dining room. The heat will be base board beav:ug. There will be air conditioning in the units, coriwns, and all public spaces. Mr. Scboenecker estimate that the average cost to tenants would be approximately $15.00 per month per unit for electric usage. Mr. Nelson stated that the windows will be single hung or fixed with a DH 45 rating. The building will also contain carbon monoxide detectors. Greg Oppegard of Walker Management indicated the water pressure may not be adequate which would require a booster pump system. Commissioner Edson commented that Calvary in Golden Valley has a booster system and were required to have a generator. Mr. Schoenedwr stated the code does not require a generator for this facility as the building is to over 75 feet in height. Commissioner Blott recommended that a generator would eliminate the reed for back up batteries on lights. Chairman Crain concurred. Mr. Oppegard commented that the generator is a good amenity to have, but was not sure of the design and cost impact. Mr. Schoenecker stated it would have a impact on the The cost of the boosterbigPactdesign. pump and the battery back up would be a trade off in terms of cost. i Mr. Oppegard estimated the cost of -tbe booster pump at $20,000 and the generator at $65,000. Acting Director Johnson asked if the financial pro -forma could support these additional costs. Mr. Oppegard responded it is possible, but they would not know for suns until bids are received from contractors. He stated they could be put in as a bid alternate, but he would not recommend it. Mr. Nelson stated currently there are 17 alternates to the bid package. MOTION by Commissioner Blott, seconded by Chairman Crain to authorise including a booster pump systwu and a generator to the plans. Vote. 5 Ayes. MOTION carried unanimously. Commissioner Warhol asked if the City is requiring fine lane access along the back of the building• Mr. Nelson replied the City is requesting a 20 foot Pure lane and nine foot retaining walls. The plans submitted proposed a nine foot walking path. He stated that he is trying to demonstrate a hardship bemuse of the topography. Commissioner Bdson voiced concern that the City may be "over coding" projects. He stated. the plans should follow the state building odes. Mr. Nelson stated he is hesitant about retaining walls, as they are a maintenance problem, and could cause injuries to tenants. Mr. Oppegard presented the revised development schedule. He stated the plans were submitted to the City on July 30. He had questions regarding the timing for approving the plans and what the appropriate City "charnels" are, such as a variance go to the Planning Commission for approval and then City Council or does the City Council approve the Site Plan? Acting Director Johnson stated he would check with staff as to the procedures and timing. Mr. Oppegard presented the bidding notice and. supplement from City Attorney Dan Nelson. Mr. Nelson asked who would be placing the advertisement. Commissioner Bdson stated that the advertisement should be placed in the Plymouth Sun - Sailor. Mr. Oppegard informed Commissioners the advertisement would also be placed in the Dodge Report. He would coordinate with City staff for placement in the Plymouth Sun -Sailor. The dates to receive and review contractors bids were changed from September 10 to September 14. Acting Director Johnson suggested that the Housing Authority review the plans and specs. Commissioner Blott suggested that a special meeting be held. It was decided to have a meeting Tuesday., August 17 at 5:30 p.m. for Commissioners to approve the plans and specs package. Mr. Oppegard asked when the Commissioners would like to select a contractor. A meeting will be held on Thursday, September 16 at 5:30 p.m. to select a general contractor. John Barney asked if the financing had been approved. ' Commissioner Edson replied that the City Council has approved it, but the HRA was advised at the July 20 meeting to table it until further notice from City Attorney Dan Nelson. Mr. Barney asked if the City could provide more than one million dollars if needed. s Commissioner Edson responded that no more than one million would be available as there was only three years of tax levy. Acting Director Johnson stated someone from the City will authorize the general contractor to begin construction. Mr. Grant asked the Commission when they would like to see the Admission and Occupancy Policy. Chairman Cerin replied be would like to see it as soon as possible. u was decided that Mr. Grant would work with City staff to have it completed for the September 21 HRA meeting. Commissioner Edson suggested that the West Medicine Lake Seniors group be invited to the ground breaking ceremony. Mr. Grant will coordinate with Sara Mittelstedt to we that the seniors are included. Mr. Elness commented that it is customary that a colored ging of the pnojcct be done for the pound breaking. Mr. Elness and Mr. Nelson suggested the name of Village Square of Plymouth for the project. MOTION by Commissioner Blott, seconded by Commissioner Milner to authorize the name of Plymouth Towne Square for the project. Vote. S Ayes. MOTION carried unanimously. Commissioner War of asked if the name needed to be trademarked. Mr. Grant responded that it should be trademarlwil and the fee is approximately $25.00. He will take care of getting the name trademarked. Mr. Oppegard presented Commissioners with the Invitatiin for Bids (Section 00020) and Supplementary Instruction (Section 00120) for their review and comments. Commissioner Blott commented that the contractor should be required to have a bonding rate of minimum of A9. Commissioner Edson wondered if the 1.5 million construction cost requirement should be increased to 2.5 million construction cost. Mr. Elness informedCommissioners that 2.5 million construction cost may be too high, as it would eliminate some good contractors. Mr. Oppegard asked if Section 00120 needed any changes. Chairman Crain stated that it was acceptable as written. Mr. Grant asked Commissioners who should prepare the Con:ttruction Contract (AIA). It was decided that Walker would prepare it and present it to the housing autk6,—y for Commissioners to review. Chairman Crain noted the resolution should state the Chairman and Secretary are authorized w execute the agreement. MOTION by Chairman Crain, seconded by Commissioner Edson to approve and authorize execution of the Management Services Agreement with the City of Plymouth. Roll Call Vote. 5 Ayes. MOTION carried unanimously. Housing Specialist Dale stated that a considerable amount of the CHAS work has been done by Hennepin County. He explained that the downside to this iu that the CHAS may not be as responsive to the housing needs of Plymouth and Bloomington. He suggest that lr. Thibault provide a supplemental report outlining Plymouth's information and housing priorities. Commissioner Warhol informed Commissioners that seven applicants have been pre-qualitied, while one applicant is working on a purchase agreement. Housing Specialist Dale commented that he would have a better idea of applicants' progress after the deadline of August 20, in which they are to secure a purchase agreement. He indicated some projects have dropped out in the past when they failed to meet deadlines. Commissioner Edson stated if the participant clearly shows no initiative or action than an extension should not be granted. Housing Specialist Dale stated in his conversation with Chairman Crain it was need tod not to have a apply for additional Section 8 certificates this year. HUD emphasizes Family Self Sufficiency Program in place and Plymouth lacks such a programa H Informed Commissioners that staff is looking into the oossibilities of administering Family Self Sufficiency program, and he will keep Commissioners updated. Acting Director Johnson stated there might be a way to put a restriction on McNair Realty so they do not increase the rents at Harbor Lane above set limits. Housing Secretary Hutt stated she would obtain a list of Section 8 voucher holders currentlyresidingatHarborLaneApartmentsfromtheMetroHRAwhoalsoadministersSection8 vouchers Program in Plymouth. Commissioner Blott stated he would like a letter to be sent to Walker to respond to Steve Didovissie's questions/concerns regarding the financial proforma. Commissioner Blatt questioned if occupancy could hegin when a wing is completed on the senior housing project. Acting Director Johnson stated he would check into the possibility of a conditional Certificate of Occupancy. Meeting Adjourned at 9:50 p.m.