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HomeMy WebLinkAboutHousing & Redevelopment Authority Minutes 12-15-1992MINUTES PLYMOUTH HOUSING AND REDEVELOPMENT AUTHORITY DECEMBER 15, IM A meaung of the Plymouth Housing and Redevelopment Authority was called to order by Acting Chairman John Edson on December 15, 1992 at 6:30 p.m.. Chairman Crain (arrived at 7:24), Commissioners Blott, Milner, U::Zj isr STAFF PRESENT: Executive D=Wr Dillerud, Housing Specialist Dale, Dau Nelson, ERA Attorney, and Senior Clerk/Typist Hutt APPROVAL OF MIN EMESt MOTION by Milner, seconded by Edson to approve the November 17, 1992 minutes Vote. 2 Ayes. MOTION carried on a 2-0-1 vote (Commissioner Blott abstained). puB is HUMM ON EXAMM2 OF A OMM HOUSING PROJECT FOR 100 Dan Nelson of Best and Flanagan gave an overview of the Financing Program for the issuance of bonds for the acquisition and mon of the senior housing project. He pointed out that the project financing can not exceed $7,000,000 and the project is to contain approximately 100 units to serve affordable housing for elderly persons in the Plymouth area. He stated that the Financing Program has to be submitted and approved by the Minnesota Housing Finance Agency before bonds can be issued. Acting Chairman Edson opened and closed the public hearing as no one was present to speak on the issue. Acting Chairman Edson adood if the project will be of masonry construction. Director Dillenud replied that masonry constructiontion is what has been assumed to date. Mr. Nelson informed the Commission that new legislation may take effect in 1993 imposing limitations on this type of project, but if the Financing Program is adopted before the end of the year, the legislation can not be retroactive. 0 Commissioner Blott asked what role does the Minnesota Financing Housing Agency has. Mr. Nelson stated that the role of MFHA is purely recordkeeping and monitoring of bond issuance on behalf of the Legislature. He explained that the Financing Program is submitted and MFHA has 30 days in which to comment. N they do not comment on the proposed project within 30 days, it is assumed to be approved. Acting Chairman Edson asked if the City does have a housing plan. Director Dillerud stated that the City does have a housing plan. It is the Housing Element of the Comprehensive Plan. MOTION by Acting Chairman Edson, seconded by Commissioner Blott to nwmmend approval of Resolution 92-12 for the Financing Program for the issuance of bonds or notes for the acquisition and construction of a multifamily rental housing facility for elderly persons. Roll Call Vote. 3 Ayes. MOTION carried unanimously. Housing Specialist Dale presented an overview of the report. He presented a replacement page seven for the report. Bill Thibault of Thibault and Associates stated that this represents the first annual performance report for the CHAS, ending September 30, 1992. He informed the Commission that this annual report is a HUD regulation, but that they do not give specifics on bow to report the information. He stated that members of the Consortium formed by Urban Henrnpin County differ in what Information they want included in the report. Mr. Thibault stated that page seven was revised after discussions with Pat Murphy of Union City Mission. He noted that on page one the word "summarized" will be deleted, and proposes, on page four, a footnote to be added that the $41,900 grant was under the old regulations. Mr. Thibault informed the Commissioners that cities will have to develop a new five year CHAS next year with the availability of complete 1990 census data. Mr. Thibault noted on page six that any senior housing units will have to be ready for occupancy before they can be counted as new housing stock. MOTION by Commissioner Bloc, seconded by Commissioner Milner to recommend approval of Resolution 92-11 accepting Year 18 (Fiscal Year 1992 ending September 30, 1992) Comprehensive Affordability Strategy (CHAS) performance report. Roll Call Vote. 3 Ayes. MOTION carried unanimously. 0 PUBLIC EUUMU G ON Chairman Crain opened and closed the public bearing as there was no one present to speak on the issue. Chairman Crain questioned what the City Council's position was on the Head Start Program. Commissioner Edson replied that at the time the City Council considered the Head Start Program, they wens unsure if there would be available funding. Nothing fiudwr has been discussed. Director Dillerud stated that Acting City Manager Boyles wanted the HRA to consider funding Head Start with CDBG money but if the program does not materialize, the money could be reallocated. Commissioner Edson stated that he was concerned about Plymouth paying more than its 'fair slims. Commissioner Blott questioned why the Housing Authority would be funding a j.vgram of this nature as it is not a housing program. Director Dillerud stated that the program currently receives 80 percent of its operational funds from the federal government, with the balance coming from local sources. He added that the Housing Authority has been asked to consider CDBG for capital costs only, not operational costs. Director Ddlerud explained that the HRA is limited by HUD to spending no more than 15 percent ($40,000) of out total CDBG allocation ($270,000) for 'public service". At this time, he stated he does not know if Head Start capital expenditulea would be considered a "public service activity". N it is deemed a public service activity, then the allocation would have to be reduced tc comply with the 15 percent limitation inclusive of the existing CDBG line item for day care assistance. Director Dillerud stated reallocations can be done at any time, but any reallocation over 25,000 is srbject to a public hearing. Chairman Crain indicated he would move for approval of the resolution contingent upon the City Council approving Head Start; confirming that Plymouth's "fair, share" is indeed 43,200; and, that the Housing Authority is in conformance with the HUD's regulation rat to exceed 15 percent of the total allocation for public service activities. Commissioner Edson suggested that these items be researched by staff before recommending approval of the resolution. Director Differed pointed out that a delay in approving the 1993 CDBG budget would not be a problem as the City has funds left from previous years sufficient to cover current activities until. the Year 19 allocations are adopted. MOTION by Chairman Crain to table this item to the January meeting., seconded by Commissioner Belson. Vote. 3 Ayes. MOTION carried unanimously. STATUS RRPORT ON SENOR HOUSING: Director Dillerud informed the Commissioners that four architectural firms have responded to the RFP. The interriews will be held on Wednesday, December 23, 1992 commencing at 5:00 p.m. He stated that also on December 23 he will be meeting with Greg Oppegard, Constructiontion Manager and Ken Ward, both from Walker Managemem . At that meeting he will receive a report on the findings from the latest market analysis. Director Dillerud commented that he would like to we a decision made on December 23 for the selection of the architect. He suggested that Commissioner Blott review all proposals, and that one set of proposals be kept at City Hall for the other Commissioners to come in and review at their leisure. He stated that Walker Management will be providing a matrix for the f rar proposals. Commissioner Edson asked if Walker Management is current with the time line for the -union housing project. responded that they are currently about two weeks behind schedule. Director Dillerud pointed out problems with the Section 8 operating statement received from the fee acoountant, Hawkins, Ash, Baptie & Company MABCO). He stated that the administrative fees collected from other agencies are not reflected in the budget column. He has contacted HABCO to see what revisions would help clarify actual costa to total fees eared. Commissioner Edson questioned the source of the budget numbers. Director Dillerud replied that Housing Specialist Dale estimates the Section 8 administrative fees quarterly for HUD reporting purposes and supplies HABCO with that information. Director Dillerud suggested that Commissioner Edson and he work out an improved financial report that HABCO would use for the HRA in the future. Chairman Crain asked about the outcome of the HUD monitoring of CDBG programs by HUD mpresentative John Swanson. Director Dillerud cited several findings by Swanson including the question of whether 10th Avenue Park was indeed eligible for the CDBG funding it is to receive; not enough detail for the housing rebabilhadon grant close out and monitoring reports; two documents missing for the First Time Homebuyer Program; and the need of a citizen participation plan. Director Dillerud stated that a form is being completed for the building inspector to acknowledge the specific rehabilitation words completed for the housing rehabilitation grant program. Housing Specialist Dale is working on a three page document for the citizen participation plan and will receive preliminary HUD review prior to submittal to the HRA for adoption. Housing Specialist Dale noted that the two forms that HUD stated were missing, were indeed in the file but missed by Swanson. HUD has been informed. Petting adjourned at 8:00 P.M.