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HomeMy WebLinkAboutHousing & Redevelopment Authority Minutes 08-25-1992r MINUTES PLYMOUTH HOUSING AND REDEVELOPNEW AUTHORITY AUGUST 25, IM A meeting of the Plymouth Housing and Redevelopment Authority was called to order by Chairman Dave Crain in the City Center Council Chambers on August 25, 1992, at 6:30 p.m. PRESENT: Chairman Crain, Commissioners Edson, Blott and Milner ABSENT: Commissioner Ricker STAFF PRESENT: Executive Director Dillerud, Housing Specialist Dale, Senior/Clerk Typist Hutt and Intern Strom. APPROVAL OF MDR= MOTION by Chairman Crain, seconded by Commissioner Edson to approve the July 21, 1992 minutes. RMNL = WITH WALKER MANAGEMBN'1' SENIOR MUM HOUSING COORDII IATOR David Gram of Walker Management, Inc. introduced himself as .the point person from Walker Management, Inc. to work as the liaison with Director Dillerud and the Housing Authority. Mr. Grant outlined his role, responsibilities sod functions that he would assume as the point person. He stated that Walker Management, Inc. has key persons in their organization that will be brought in for their expertise for financial runs, construction, and marketing. Commissioner Edson asked for the pros and cons of the architect services being provided within this agreement or separately. Mr. Grant replied that he does not have a strong feeling one way or another as to whether the architect is included in the proposal. Commissioner Edson asked if the selection of an arcbitect would go out for bid. Mr. Grant suggested that Walker Management send out Request For Proposals for selection of an architecture firm. Walker would then narrow it down to three firms and bring it back to the Commission for their decision. Commissioner Blott stated that he would want to know the amount of experience in senior housing by the arcbitects interviewed. Commissioner Crain emphasized some major issues of Walker's proposal would have to be clarified. He believed that the architect services should not be included in the proposal. Demographics analysis and Focus Groups fees would also have to be clarified. Mr. Grant responded he needs to know what information has already been collected by staff and other funis. Once Walker loc Is at the data available, they would have a better idea if their proposed tees are on track. Commissioner Edson stated that focus groups are needed, but primarily for design elements and input on amenities. Director Dillerud asked if the Commission wanted the contract back for approv:-1 after Chairman Crain Na. Grant and he have worked out the details. Commissioner Edson wanad to know if marketing costs are included in the fee. Mr. Grant responded that marketing is a separate issue and that fee would depend upon the need to promote the project and how much out of pocket expenses would occur with leasing agents, brochures, and advertising. MOTION by Commissioner Edson, seconded by Commissioner Blott for approval of the resolution confirming the firm of Walker Management, Inc. as the consultant to the HRA for development of the senior housing project. Roll Call Vote. 4 Ayes. MOTION carried ung Director Dillerud stated this would be on the City Council agenda August 31, 1992. 1993 BRA BUDGET' Director Dillerud gave a brief overview of the August 21, Ml memo to the Housing Authority concerning budget issues. Commissioner Crain asked why they are proposing a full time Section 8 cleric. Director Dillerud responded this was because of the uncertainty of the effect of portability. He had not expected the significant increase in "ports in" to the City, but they continue to occur, increasing work load - and administrative fees received. Chairman Crain stated that we do need to continue having a section 8 operating reserve, but not the current amount. We need to put those funds to use. Commissioner Edson stated that something may come out of the redevelopment study that would merit consideration. Director Dillerud suggested a local rental subsidy as a possibility. Commissioner Edson voiced concern that a local rental subsidy program may run out of funding and leave people depending on it without assistance. Commissioners discussed some way the Section 8 reserve funds could be used for senior services. However, Chairman Crain did not want any HUD imposed restrictions attached to the funds, and the HRA would want to avoid that situation. Director Dillerud stated that staff would research the use of Section 8 reserve funds and prepare a list of some possible uses. Housing Specialist Dale noted a change in the August 20, 1992 staff report. It should read that Project 003 has beer extended to 6/30/99 by the ACC, while project 002 expires October, 1993. HUD bas informed Housing Specialist Dale a new ACC will be provided to extend project 002 as well. M07ION by Commissioner Edson, seconded by Chairman Crain recommending approval of the Annual Contributions Contract and directed the Chairman to execute the Contract. Roll Call Vote. 4 Ayes. MOTION carried unanimously. CO HOKA G ASSMANCE STRATEGY FOR 1993 Housing Specialist Dale gave an overview of the August 20, 1992 memo. Chairman Crain asked what housing interest groups do we have in the City. Housing Specialist Dale responded those groups are Union City Mission, Interfaith Outreach and Community Partners and other like groups. Commissioner Hlott asked what fee was paid last year for the CHAS. Housing Specialist Dale replied that $5,400 was paid to Thibault Associates. MOTION by Commissioner Edson, seconded by Chairman Crain to direct Director Dillerud to obtain proposals for the 1993 CHAS, and select a firm if the fee was less Chat the fee paid last Year. 4 Ayes. MOTION carried unanimously. FUM TOM HOAIRBUYM PROGRAM 21 Housing Specialist Dale commented that the program is moving slower than anticipated and that the program would have to be re-evaluated and changes made to make it more effective if it is to continued next year. Chairman Crain asked if the $237,000 will be expended. Mousing Specialist Dale replied that it should be expended, and that HUD may extend the October 1, 1992 deadline. ONCommissioner Blott questioned if the homeowner receiving first time homebuyer money sells, what happens to the money the City provided. Director Dillerud responded that it if the first time homebuyer sells within the first tee years, they have to pay back the full amount of the money received. If they sell ager ten years, itworkslilmtheHousingRehabilitationLoan/Grant Program, where each year the pay -back is reduced by ten percent until the 20th year when the entire amount is forgiven. Director Dillerud indicated that should there be first time homebuyer funds renewing after October 1, 1992 and HUD hold to that deadline, then the Commission would have to decide if they want to roll over funds or use them for another program. M= OF NE SECUON 8 Ci®ITiQ+'[CA'PffDK W Chairman Crain concurred that additional certificates should not be applied for at this time. He stated that we should see more stability in the program as to the issue of portability first. MOTION by Chairman Crain, seconded by Commissioner Edson to direct staff not to apply for additional Section 8 certificates at this time - 4 Ayes. MOTION carried unanimously,. The Commission decided that the September meeting will be on the 22nd due to the conflict with the primary election. Chairman Crain stated that he received the Local Audit Report for 1991. Director Dillerud informed the Commission a letter has been sent asking to clear the finding because HUD form 50058 was placed in all files as of July, 1991. 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