HomeMy WebLinkAboutHousing & Redevelopment Authority Minutes 10-20-19880
MINUTES OF REGULAR MEETING
HOUSING AND REDEVELOPMENT AUTHORITY OF PLYMOUTH, MINNESOTA
OCTOBER 209 1988
A Regular Meeting of Lite Housing and Redevelopment Authority of Plymouth, was
called to order by Vice Chairman Crain on. the 20th day of October, 1988 at
6:35 p.m. in the Council Chambers in the City of Plymouth, MSnnesota.
The following members of the Authority were present: Vice Chairman Crain,
Commissioners Ludovissie, Gutzman, and Hillstrom. Also present were Community
Development Director Tremere, Community Development Coordinator Dillerud,
and Secretary Rauenhorst.
Chairman Neils was absent.
APPROVAL OF MINUTES
MOTION was made by Commissioner Gutzman, seconded by Commissioner Ludovissie,
to approve minutes for the August 18 and September 15 meetings, with the
deletion on Page 2, August 18. minutes of the last sentence in the fifth
paragraph under the section 1989 Budget.
NOTION carried on a Roll Call vote, four ayes.
PUBLIC HEARING ON UNEXPENDED CDBG FUNDS FOR YEAR XIII
Director Tremere stated that the Commission scheduled a public hearing for
October 20, 1988, to allow citizen input as to how certain unexpended CDBG
funds for Year XIII could be reallocated and expended prior to the County
established deadline of December 31, 1989. There is $11,174.54 allocated to
the project known as Planning and Development of the Elderly Housing Site.
The City Council has concluded that the City should no longer pursue private
sector development efforts for the site. The money in this account, if not
reallocated by the City, will be reallocated to the Hennepin County
contingency account.
The CDBG program requirements do not allow the transfer of funds from one
program year to another and if reallocated, it must be to an existing or new
activity deemed eligible.
Director Tremere reported on information received from the Greater Minneapolis
Day Care Association. The day care activity did not come up short but rather
the demand level is such that the amount of funds suggested in their request,
4,000, could be spent and/or encumbered by December 31, 1988.
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HRA Minutes
October 20, 1988
Page 2
Union City Mission representatives seek up to $7,500 and are confident that
the funds can be fully utilized prior to the December 31 deadline. The
Improvements suggested by Union City Mission at the. Hare -Free facility, would
bring the building into compliance with the City Fire Marshall's report on
that facility.
Director Tremere presented a third possible use of funds for the acquisition
of hardware and/or software to enhance the ability to administrate the account
for the various HRA housing assivance activities. The Section 8 program
demands a high degree of staff time completing forms, tracking, and preparing
reports.. Much of this could be automated to enhance the City/HRA's capability
to improve its efficiency in administrating the Section 8 program and home
Improvement grant program.. The City's estimated cost for purchase of
hardware/software, compatible with the existing City system, is $5,000.
Vice Chairman Crain opened the public hearing at 6:45 p.m.
Pat Murphy, Executive Director of Union City Mission, identified several needs
for building improvements:
1. Mission Lodge. Upgrade the existing fire alarm system to meet City and
State fire code requirements. Add smoke detectors and magnetic
door holders. Estimated cost: $2,280.
2. Home Free. Add second exit to the around .level to meet City and
State fire code requirements. Estimated cost: $500.
3. Home Free. Install thermostatic regulators on radiators. Estimated
Total Cost $4,703
Commissioners questioned the future of these structures under the recent
Long-range plan.
Murphy stated that the Home Free building will remain in use under the
long-range plan. However, the improvements to meet fire codes relate to life
safety and must be completed now.
Commissioner Ludovissie stated he felt these improvements are worthwhile,
however, was uneasy about funding improvements to the existing buildings and
not knowing the timeframe of the long-range plan improvements. It would be
beneficial to meet with the Union City Mission Board to discuss tie long-range
plan in greater detail.
Murphy welcomed the opportunity for such a meeting and will contact Director
Tremere to schedule. Commissioners indicated an interest in a tour of the
facilities, followed by a meeting with the Union City Board.
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HRA Minutes
October 209 1988
Page 3
Di -rector Tremere noted that the proposal for hardware/software purchase was
developed prior to receiving requests for reallocation of available funds from
the Day Care Association and Union City Mission. Staff had originally
Intended to propose this as an eligible activity for Year XV. There will be
more information at that time as to the type of systems available to meet the
needs of the HRA, including other possible users of the equipment, and how the
equipment can bring down the per -unit -per -month cost for greater efficiency in
the Section 8 program..
He stated there is a possibility that this use could not be encumbered by
December 319 1988. Whereas, both the Day Care Association and Union City
Mission have indicated an ability to expend or encumber reallocated funds by
that time.
Commissioner Gutzman stated it makes sense to explore the hardware and
software possibilities in more detail.
Vice Chairman Crain closed the public hearing at 7:15 p.m.
Commissioner Gutzman suggested allocating the unexpended funds between the Day
Care Association and Union City Mission, with a modest contribution for
Investigating hardware/software alternatives.
Commissioner Hillstrom stated he would like to know the payback of the
alternatives as well.
Director Tremere verified that it would not necessarily decrease staffing, but
will increase the level of service. The payback will be a decrease in
per -unit -per -month cost.
Director Tremere noted that allocating funds for hardware -software
investigation would necessitate creation of a new CDBG Year XIII•ectivity.
MOTION was made by Commissioner Hillstrom, seconded by Commissioner Cutzman,
to adopt a resolution entitled, "RECOMMENDING REALLOCATIO" OF YEAR XIII
COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS," ($3,674.54 to Childcare Assistance
Payment Program, Activity No. 23079).
Notion carried un a Roll Call vote, four ayes.
NOTION was made by Commissioner Hillstrum, seconded by Commissioner Gutzman,
to adopt a resolution entitled, "RECOMMENDING CREATION OF NEW YEAR XIII
COMR.UMITY DEVELOPMENT BLOCK GRANT PROGRAM ACTIVITY," ($7,500 to Rehabilitation
and Energy Conservation of U,%ion City Mission Buildings).
Motion carried on a Roll Call vote, four ayes.
The meeting was adjourned at 8:45 p.m. j
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