HomeMy WebLinkAboutHousing & Redevelopment Authority Minutes 01-09-1984MINUTES OF REGULAR MEETING
HOUSING AND REDEVELOPMENT AUTHORITY OF PLYMOUTH, MINNESOTA
JANUARY 9, 1984
Vak regular meeting of the Hcusinq and Redevelopment Authority of Plymouth,
Minnesota was held on the 9th day of January, 1984 at 6:37 p.m. at the City
Council Chambersin the City of Plymouth, Minnesota. The followina members of
the Authority were present: Chairman Hillstrom, Commissioners Gerry Neils,
Pat Nelis, Bakke, and Erickson. Commissioner Bakke ;joined the meeting at 6:50
p.m. Also present were: Manager Willls, Associate Planner dale, and City
Clerk Houk.
ABSENT
None
MINUTES
It was moved by Commissioner Pat Neils, seconded by Commissioner Erickson.
to approve the minutes of the November 7, 1983 meetinq as submitted.
Motion carried, four ayes.
YEAR END STATUS REPORT ON THE SECTION A PROGRAM
It was moved by Commissioner Gerry Neils, seconded by Commissioner Erickson,.
to accept the year end status report on the Section 8 program as submitted by
Associate Planner Dale.
Motion carried, four ayes.
YEAR END STATUS REPORT ON THE HOUSING REHABILITATION PROGRAM
Associate Planner Dale stated that he had an article published in the January
Issue of Plymouth on Parade explainirq the program and how to qualify. Since
Its distribution he's received four requests for assistance. For the year
starting July, 1583 there were five applications on file. Two have been
started in year IX and six are still In proqress from year VIII.
It was moved by Commissimer Erickson, seconded by Commissioner Gerry Nell.s,
to accept the year end 3tdtus report on the Housinq Rehabliltation. Proaram as
submitted by Associate Planner Dale.
Notion carried, four ayes.
Regular HRA Meeting.
3ani!ary 9, 1984
Page 2
Commissioner Bakke joined the meeting at 6:50 p.m.
FINANCIAL AUDIT OF PLYMOUTH HRA
Associate Planner Dale submitted a copy of the audit of the HRA's financial
statements prepared by Moen and Pentilla, Ltd. alonq with a copy of a letter
dated 3anuar-y 4, 1984 from the area HUD office containing their findings and,
suggestions for corrections of the HRA's accounting procedures.
Commissioner Pat Neils asked If the Finance Department was recommending that
the HRA contract with an auditor for ongolnq work. Associate. Planner Dale
answered that this is one of the Finance Department's recommendations.
Commissioner Gerry Neils stated that with the small amount of transactions the
HRA undertakes in a two year period, it doesn't seem worthwhile to have an
ongoing audit.
Executive Director Willis stated he would like to meet with representatives of
HUD, the auditor, the Finance Department, and Associate Planner Dale to
discuss the differences and problems experienced in the past.
It was moved by Commissioner Gerry Neils, seconded by Commissioner Pat Neils
to adopt the following resolution:
HRA RESOLUTION NO. 84-01
APPROVING GENERAL AUDIT AND AUTHORIZING PAYMENT
WHEREAS, the Plymouth HRA's Executive Director, James G. Willis, was directed
by the Plymouth HRA to sign a contract with the Independent public accounting
firm of Moen a.id Penttila, Ltd. In the summer of 1983 to perform a aeneral
audit of the Plymouth HRA for the period July 1, 1981 - 3une 30, 1983;.and
WHEREAS, the general audit report has been reviewed by the City of Plymouth's
Finance Department and the Department of Planning and Community Development
and has been found to be accurate and to meet the requirements as described in
the contractual agreement of August 1, 1983 signed by representatives for the
firm of Moen and Penttila, Ltd., the Plymouth HRA and the HUD Area Office,
NOW, THEREFORE,. BE IT HEREBY RESOLVED BY THE PLYMOUTH HRA, that it should and
hereby does approve the genera! audit of the Plymouth HRA for the period July
1, 1981 - June 30, 1983 and authorizes that the firm of Moen and: Penttila,
Ltd. be paid the sum of $1,200.00 as per the contractual aqreement of August
1, 1983.
Motion carried on a Roll Call vote, five ayes.
0
Regular HRA Meeting.
3ahuary 9, 1984
Page 3
It was moved by Commissioner Pat Neils, seconded by Commissioner Erickson,
that staff be directed to meet with HUD and the auditors regardinq these
matters and report back to the HRA at its March meeting.
Motion carried, five ayes.
It was moved by Commissioner Gerry Neils, seconded by Commissioner Pat. Neils,
that staff be authorized and requested to establish an early start on the
audit as recommended.
Notion carried, five ayes.
METRO HRA'S SECTION 8 UTILITY ALLOWANCE SCHEDULE
It was moved by Commissioner Pat Neils, seconded by Commissioner Erick. -an to
adopt the following resolution:
HRA RESOLUTION NO. 84-02
ADOPTION OF A NEW UTILITY ALLOWANCE SCHEDULE FOR THE
SECTION 8 RENTASSISTANCE PROGRAM
aWHEREAS, the Section 8 Housing Assistance Program in Plymouth has had the same
utility allowance schedule for two years; and
WHEREAS, the Section 8 regulations require that the utility allowances be
reviewed annually and crake those changes as necessary; and
WHEREAS, the HUD Inspector General of Audit and the Plymouth HRA have aqreed
that Plymouth should conform its utility allowance schedule to the Metro HRA's
utility allowance schedule as appropriate to eliminate the need for the
Plymouth HRA's documenting changes in utilities in Plymouth; and
WHEREAS, the Metro HRA will be adopting a new utility allowance schedule in
April of 1984;
NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE PLYMOUTH HRA, that the Plymouth
HRA adopt the Metro HRA's new utility allowance schedule as of April 1, 1984.
Notion carried on a Roll Call vote, five ayes.
Regular HRA Meeting
3anuary 9, 1984
Page 4
PROPOSED REQUEST TO HUD FOR INCREASE IN FAIR MARKET RENTS
It was moved by Commissioner Pat Neils, seconded by Commissioner Gerry Hells,
to adopt the following resolution:
HRA RESOLUTION NO. 84-03
DIRECTING.CITY STAFF TO SUBMIT A PETITION TO HUD REOUESTING. AN
INCREASE IN THE FAIR MARKET RENTS FOR PLYMOUTH'S SECTION 8 PROGRAM
WHEREAS, there are only four apartment complexes with rents within Plymouth's
present Fair Market Rents (FMR) as of October 18, 1983; and
WHEREAS, all but 3 units within the four complexes are presently rented anti
not available for prospective Section 8 renters; and,
WHEREAS, City staff has determined that, if HUD were to allow the City an
increase to 110% over FMR, then an approximate 35 vacant units would be
available;
NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE PLYMOUTH. HRA, that City staff
petition the HUD Area Office to permit Plymouth to have 100% of its Section A
allocation at 110% over FMR.
Motion carried on a Roll Call vote, five ayes.
INFORMATION ITEMS
1. Calendar for 1984 - Associate Planner Dale submitted a 1984 calendar
s ow ng the HRA meet ng dates for the year. It was suggested that the May and
3uly meetings be cancelled, and meetings be set for April, June and August
Instead. Associate Planner Dale will submit a new calendar for the
Commission's approval..
2. NAHRO Monitor - The November, 1983 Issue of the NAHRO Monitor was
submitted for theCommission's information.
3. Unauthorized Move Out by Section 8 Tenants - Associate Planner Dale
reported that two Section 8 tenants had Raved from their apartments without
giving notice or payment of past rent. They have both lost their rights to
Section 8 assistance in Plymouth.
4. Nomination and Appointment of Officers - As the City Council has not taken
formal action to appoint a new HRA Commissioner to act as Chairperson, It is
necessary to suspend the nomination and appointment of officers until the
March meeting.
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Regular HRA Meeting
January. 9, 1984
Page 5
5. Progress. Report. on Acquisition/Scattered Site Rehabilitation - Staff has
been investigating several options as to the acquisition -)f one or more houses
and some sites for their placement and purchase by qualifying families.
It wws moved by Commissioner Gerry Neils, seconded by Commissioner Bakke, to
direct staff to provide an Inventory of potential buildinq lots under
ownership of the City at 'this time along with some reasonable description of
the target house to be relocated as well as some assessment of how the houses
may fit with the lot and the cost of relocation and lot corrections.
Motion carried, five ayes.
6. Housing Qualit Data - Staff is anticipatinq beoinnino a 11wtndshield
survey" of the housing stock to up date the City's housing data base.
The meeting adjourned at 7:22 p.m.
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