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HomeMy WebLinkAboutHousing & Redevelopment Authority Minutes 01-09-1984MINUTES OF REGULAR MEETING HOUSING AND REDEVELOPMENT AUTHORITY OF PLYMOUTH, MINNESOTA JANUARY 9, 1984 Vak regular meeting of the Hcusinq and Redevelopment Authority of Plymouth, Minnesota was held on the 9th day of January, 1984 at 6:37 p.m. at the City Council Chambersin the City of Plymouth, Minnesota. The followina members of the Authority were present: Chairman Hillstrom, Commissioners Gerry Neils, Pat Nelis, Bakke, and Erickson. Commissioner Bakke ;joined the meeting at 6:50 p.m. Also present were: Manager Willls, Associate Planner dale, and City Clerk Houk. ABSENT None MINUTES It was moved by Commissioner Pat Neils, seconded by Commissioner Erickson. to approve the minutes of the November 7, 1983 meetinq as submitted. Motion carried, four ayes. YEAR END STATUS REPORT ON THE SECTION A PROGRAM It was moved by Commissioner Gerry Neils, seconded by Commissioner Erickson,. to accept the year end status report on the Section 8 program as submitted by Associate Planner Dale. Motion carried, four ayes. YEAR END STATUS REPORT ON THE HOUSING REHABILITATION PROGRAM Associate Planner Dale stated that he had an article published in the January Issue of Plymouth on Parade explainirq the program and how to qualify. Since Its distribution he's received four requests for assistance. For the year starting July, 1583 there were five applications on file. Two have been started in year IX and six are still In proqress from year VIII. It was moved by Commissimer Erickson, seconded by Commissioner Gerry Nell.s, to accept the year end 3tdtus report on the Housinq Rehabliltation. Proaram as submitted by Associate Planner Dale. Notion carried, four ayes. Regular HRA Meeting. 3ani!ary 9, 1984 Page 2 Commissioner Bakke joined the meeting at 6:50 p.m. FINANCIAL AUDIT OF PLYMOUTH HRA Associate Planner Dale submitted a copy of the audit of the HRA's financial statements prepared by Moen and Pentilla, Ltd. alonq with a copy of a letter dated 3anuar-y 4, 1984 from the area HUD office containing their findings and, suggestions for corrections of the HRA's accounting procedures. Commissioner Pat Neils asked If the Finance Department was recommending that the HRA contract with an auditor for ongolnq work. Associate. Planner Dale answered that this is one of the Finance Department's recommendations. Commissioner Gerry Neils stated that with the small amount of transactions the HRA undertakes in a two year period, it doesn't seem worthwhile to have an ongoing audit. Executive Director Willis stated he would like to meet with representatives of HUD, the auditor, the Finance Department, and Associate Planner Dale to discuss the differences and problems experienced in the past. It was moved by Commissioner Gerry Neils, seconded by Commissioner Pat Neils to adopt the following resolution: HRA RESOLUTION NO. 84-01 APPROVING GENERAL AUDIT AND AUTHORIZING PAYMENT WHEREAS, the Plymouth HRA's Executive Director, James G. Willis, was directed by the Plymouth HRA to sign a contract with the Independent public accounting firm of Moen a.id Penttila, Ltd. In the summer of 1983 to perform a aeneral audit of the Plymouth HRA for the period July 1, 1981 - 3une 30, 1983;.and WHEREAS, the general audit report has been reviewed by the City of Plymouth's Finance Department and the Department of Planning and Community Development and has been found to be accurate and to meet the requirements as described in the contractual agreement of August 1, 1983 signed by representatives for the firm of Moen and Penttila, Ltd., the Plymouth HRA and the HUD Area Office, NOW, THEREFORE,. BE IT HEREBY RESOLVED BY THE PLYMOUTH HRA, that it should and hereby does approve the genera! audit of the Plymouth HRA for the period July 1, 1981 - June 30, 1983 and authorizes that the firm of Moen and: Penttila, Ltd. be paid the sum of $1,200.00 as per the contractual aqreement of August 1, 1983. Motion carried on a Roll Call vote, five ayes. 0 Regular HRA Meeting. 3ahuary 9, 1984 Page 3 It was moved by Commissioner Pat Neils, seconded by Commissioner Erickson, that staff be directed to meet with HUD and the auditors regardinq these matters and report back to the HRA at its March meeting. Motion carried, five ayes. It was moved by Commissioner Gerry Neils, seconded by Commissioner Pat. Neils, that staff be authorized and requested to establish an early start on the audit as recommended. Notion carried, five ayes. METRO HRA'S SECTION 8 UTILITY ALLOWANCE SCHEDULE It was moved by Commissioner Pat Neils, seconded by Commissioner Erick. -an to adopt the following resolution: HRA RESOLUTION NO. 84-02 ADOPTION OF A NEW UTILITY ALLOWANCE SCHEDULE FOR THE SECTION 8 RENTASSISTANCE PROGRAM aWHEREAS, the Section 8 Housing Assistance Program in Plymouth has had the same utility allowance schedule for two years; and WHEREAS, the Section 8 regulations require that the utility allowances be reviewed annually and crake those changes as necessary; and WHEREAS, the HUD Inspector General of Audit and the Plymouth HRA have aqreed that Plymouth should conform its utility allowance schedule to the Metro HRA's utility allowance schedule as appropriate to eliminate the need for the Plymouth HRA's documenting changes in utilities in Plymouth; and WHEREAS, the Metro HRA will be adopting a new utility allowance schedule in April of 1984; NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE PLYMOUTH HRA, that the Plymouth HRA adopt the Metro HRA's new utility allowance schedule as of April 1, 1984. Notion carried on a Roll Call vote, five ayes. Regular HRA Meeting 3anuary 9, 1984 Page 4 PROPOSED REQUEST TO HUD FOR INCREASE IN FAIR MARKET RENTS It was moved by Commissioner Pat Neils, seconded by Commissioner Gerry Hells, to adopt the following resolution: HRA RESOLUTION NO. 84-03 DIRECTING.CITY STAFF TO SUBMIT A PETITION TO HUD REOUESTING. AN INCREASE IN THE FAIR MARKET RENTS FOR PLYMOUTH'S SECTION 8 PROGRAM WHEREAS, there are only four apartment complexes with rents within Plymouth's present Fair Market Rents (FMR) as of October 18, 1983; and WHEREAS, all but 3 units within the four complexes are presently rented anti not available for prospective Section 8 renters; and, WHEREAS, City staff has determined that, if HUD were to allow the City an increase to 110% over FMR, then an approximate 35 vacant units would be available; NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE PLYMOUTH. HRA, that City staff petition the HUD Area Office to permit Plymouth to have 100% of its Section A allocation at 110% over FMR. Motion carried on a Roll Call vote, five ayes. INFORMATION ITEMS 1. Calendar for 1984 - Associate Planner Dale submitted a 1984 calendar s ow ng the HRA meet ng dates for the year. It was suggested that the May and 3uly meetings be cancelled, and meetings be set for April, June and August Instead. Associate Planner Dale will submit a new calendar for the Commission's approval.. 2. NAHRO Monitor - The November, 1983 Issue of the NAHRO Monitor was submitted for theCommission's information. 3. Unauthorized Move Out by Section 8 Tenants - Associate Planner Dale reported that two Section 8 tenants had Raved from their apartments without giving notice or payment of past rent. They have both lost their rights to Section 8 assistance in Plymouth. 4. Nomination and Appointment of Officers - As the City Council has not taken formal action to appoint a new HRA Commissioner to act as Chairperson, It is necessary to suspend the nomination and appointment of officers until the March meeting. 1 Regular HRA Meeting January. 9, 1984 Page 5 5. Progress. Report. on Acquisition/Scattered Site Rehabilitation - Staff has been investigating several options as to the acquisition -)f one or more houses and some sites for their placement and purchase by qualifying families. It wws moved by Commissioner Gerry Neils, seconded by Commissioner Bakke, to direct staff to provide an Inventory of potential buildinq lots under ownership of the City at 'this time along with some reasonable description of the target house to be relocated as well as some assessment of how the houses may fit with the lot and the cost of relocation and lot corrections. Motion carried, five ayes. 6. Housing Qualit Data - Staff is anticipatinq beoinnino a 11wtndshield survey" of the housing stock to up date the City's housing data base. The meeting adjourned at 7:22 p.m. 96-etary