HomeMy WebLinkAboutHousing & Redevelopment Authority Minutes 03-05-1984MINUTES OF REGULAR MEETING
is HOUSING AND REDEVELOPMENT AUTHORITY OF PLYMOUTH, MINNESOTA
MARCH 5, 1984
The regular meeting of the Housing and Redevelopment Authority of Plymouth,
Minnesota was held on the 5th day of March, 1984 at 6:30 p.m. at the City
Council Chambers in the City of Plymouth,. Minnesota. The following members of
the Authority were present: Chairman Erickson, Commissioners Gerry Neils and
Pat Neils. Also present were: Planner Tremere, Associate Planner Dale, and
City Clerk Houk.
ABSENT
Commissioners Bakke and Hillstrom
MINUTES
It was moved by Commissioner Gerry Neils, seconded by Commissioner Pat Neils,
to approve the minutes of the 3anuary 9, 1984 meeting as submitted.
Motion carried, three ayes.
OATH OF OFFICE
The administration of the oath of office to Commissioner Rod Hillstrom was
deferred until the meeting of March 19.
NOMINATION AND APPOINTMENT OF OFFICERS
Motion was made by Commissioner Pat Neils, seconded by Commissioner Gerry
Neils that Commissioner Harold Bakke be appointed Vice Chair of the HRA for a
term expiring December 31, 1984.
Motion carried, three ayes.
Motion was made by Commissioner Pat Neils, seconded by Commissioner Gerry
Neils, that Commissioner Gerry Neils be appointed Secretary/ Treasurer for a
term expiring December 31, 1984.
Notion carried, three ayes.
SELECTION OF FEE ACCOUNTANT FOR SECTION 8 PROGRAM
Associate Planner Dale reported that at the January 9 meeting he was directed
by the Commission to meet with: HUD and staff to determine what should be done
with regard to ironing out .some financial reporting problems with HUD. He
received a list of accounting firms from HUD who are experienced in HUD
accounting practices. Of these, he contacted three who responded with bids.
He reviewed the bids with the Finance Department who Pelt strongly that
Hawkins, Ash, Baptie and Company (HABCO) could List handle the accounting for
the HRA.
Regular HRA Meeting
March S, 1984
Page Two
Motion was made by Commissioner. Pat Neils, seconded by Commissioner Gerry
Neils, to adopt the following resolution:
NRA RESOLUTION NO. 84-04
APPROVING THE ACCOUNTING FIRM OF HAWKINS, ASH, BAPTIE
AND COMPANY (HABCO) TO PERFORM NECESSARY SECTION 8
ACCOUNTING WORK FOR THE PLYMOUTH HRA
WHEREAS, the Plymouth City staff has evaluated the qualifications of the three
following accounting firms of:
Anfinson, Hendrickson 8 Co.
Robert 9. Sylvester
Hawkins, Ash, Baptie 8 Co.
and;
WHEREAS, the firm of 'Hawkins, Ash, Baptie and Company appears to be the most
qualified firm to perform the necessary Section 8 accounting work as required
by HUD;
14M51146- AUTIJORITY
NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE It OF THE CITY OF
PLYMOUTH, MINNESOTA, that the Executive Director of the Plymouth HRA be
directed to sign the contracts submitted by Hawkins, Ash, Baptie and. Company
and to begin such contract on March 15, 1984 for a period of one year.
Motion carried on a Roll Call vote, three ayes.
PROGRESS REPORT ON ACQUISITION/SCATTERED SITE REHABILITATION PROGRAM
Associate Planner Dale reported that it looks quite promising that a very
viable project will be started within the next several months and that a house
or houses) could be ready for sale and occupancy in six to eight months. Two
houses are proposed for purchase at this time with an additional. three houses
next year. He pointed out three lots on Fernbrook Lane which he suggested the
HRA purchase for placement of these first two homes.
Planner Tremere stated that by using COBG money to purchase the homes, the HRA
Is required to see that eligible families acquire them.
Commissioner Pat Neils asked if there were other lots in the City available
for purchase for future use.
Planner Tremere answered that he believes that the City still owns some land
which could be made. buildable. The three parcels suggested for purchase now
are buildable now.
is
Regular HRA Meeting
March S, 1984
Page Three
Discussion continued on how these homes would fit into the proposed
neighborhood.
Commissioner Gerry Neils asked for a clarification on the transaction details
of making these three lots house ready and whether this could be accomplished
to meet the house saver's schedule.
Associate Planner Dale stated he talked with Mr. Ernst, the house mover. He
was told Mr. Ernst would like the homes off their current site by May 31.
Motion was made by Commissioner Gerry Nei:s, seconded by Commissioner Pat
Neils, that a report be provided by March 19, 1984 stating the process
required, schedule for, and probable costs of acquiring the three lots
currently owned by the City of Plymouth.
Motion carried, three ayes.
INFORMATION ITEMS
1. Revised Calendar for 1984 Meetings - Associate Planner Dale presented a
revised calendar o.r meetings aurIng 1984.
2. Progress Report on Housinq Rehabilitation Proaram - Associate. Planner Dale
reported that he received Tb requests for applications for home improvement40grantsfollowinganarticleinthePlymouthonParadeannouncingthe
availability of funds. Four completed applications have been received. He
stated it is highly likely that the entire balance of funds will be expended
by the end of Year IX, -7une 30, 1984.
3. Progress Report on Elderly Housing Site - Associate Planner Dale reported
that It appears very unlikely that funding through the Section 202 Program
will be available to Plymouth in 1984. He will continue to explore other
programs which may be available and other alternative methods of financing
elderly housing.
Discussion was held on how the elderly housing site could be upgraded at this
time. It was agreed that some maintenance work should be undertaken. A staff
report will be furnished by April 1.
Motion was made by Chairman Erickson, seconded by Commissioner Pat Neils, that
the staff be directed to prepare a checklist and schedule for planning and
maintenance work on the elderly housing site by March 30.
Notion carried, three ayes.
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Regular HRA Meeting
March S, 1984
Page Four
4. Upcoming Public Hearing for CDBG Program/Year X The HRA will be holding a
public hearing on Monday, March 19 at 6:30 p.m. to hear and discuss suggested
programs to be funded with Community Development Block Grant, Year X monies.
It is anticipated that the primary programs, home improvement grants and the
acquisition/development of affordable housing will be continued and that day
care support will be added.
S. Memo fromHUD Re: Housing the Homeless - The Plymouth HRA received a
not ce from dated February 17 reaffirming HUD's commitment to help the
homeless and encouraging local. HRH's to give priority to eligible homeless
persons when vacant units are available or when Section 8 existing housing
certificates or vouchers are available.
Motion was made by Commissioner Pat Neils, seconded by Commissioner Gerry
Neils, that staff be directed to prepare a memo giving HRA recommendations on
the homeless and emergency housing situation.
Motion carried`, three ayes.
The meeting adjourned at 7:25 p.m.
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Secretary