HomeMy WebLinkAboutHousing & Redevelopment Authority Minutes 07-11-1983MINUTES OF REGULAR MEETING
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HOUSING AND REDEVELOPMENT AUTHORITY OF PLYMOUTH, MINNESOM
JULY 11, 1983
The regular meeting of the Housing and Redevelopment Authority of Plymouth,
Minnesota was held on the 11th day of July, 1983 at 6:40 p.m. at the City
Council Chambers in the City of Plymouth, Minnesota. The followinq members of
the Authority were present: Chairman Hillstrom, Commissioners Gerry Neils,
Pat Neils, and Erickson. Commissioner Pat Neils joined. the meeting at 6:45
p.m.. Also present were: Manager Willis,. Associate Planner Dale, and City
Clerk Houk.
ABSENT
Commissioner Bakke
MINUTES
It was moved by Commissioner Gerry Neils, seconded by Commissioner Erickson,
to approve the minutes j the May 2, 1983 meeting as submitted.
Motion carried, four ayes.
ANNUAL CONTRIBUTION CONTRACTS FOR THE SECTION 8 PROGRAM
On July 7 the HRA received the Section 8 Annual Contribution Contract from
HUD. This contract extends Plymouth's Section 8 Program throuqh December 31,
1985.
MOTION was made by Commissioner Pat Neils, seconded by Commissioner Erickson,
to adopt the following resoluiton:
RESOLUTION NO. 83-05
AUTHORIZING EXECUTION OF THE SECTION 8 ANNUAL CONTRIBUTIONS CONTRACT
WHEREAS, the Housing and Redevelopment Authority of the City of Plymouth,
herein called the "PHA") proposes to enter into an Annual Contributions
Contract (herein called the "Contrast") with the United States of America
herein called the "Government").
NOW, THEREFORE, BE IT RESOLVED BY THE PHA as follows:
Section 1. The Contract, substantially in the form of the contract hereto
attached and marked "Exhibit A", is hereby approved and accepted both as to
form and substance and the Chairman of the PHA is hereby authorized and
directed to execute said Contract in triplicate on behalf of the Local
Authority, and the City Clerk is hereby authorized and directed to impress and
attest the official seal of the Local Authority on each such counterpart and
to forward said executed counterparts, or any of them, to the Government
together with such other documents evidencing the approval and authoriztnq the
execution thereof as may be required by the Government.
HRA Regular Meeting
July 11, 1983
Page 2
Section 2. The Executive Director of the PHA .is hereby authorized to file
with the 'overnment from time to time, as monies are required, requisitions
together with the necessary supporting documents requesting advances to be
made on account of the contribution provided in the Contract.
Section 3. This Resolution shalt take effect immediately.
Motion carried on a Roll Call vote, four ayes.
SELECTION OF AN AUDITOR
Associate Planner Dale stated that two bids were received for auditing the
Plymouth HRA. Because three bids are required by HUD, he contacted a third
firm and received a bid over the phone.
MOTION was made by Commissioner Gerry Neils, seconded by Commissioner Pat
Neils, to adopt the following resolution:
RESOLUTION NO. 83-06
APPROVING THE FIRM OF MOEN & PENTTILA, LTD. AS THE AUDITOR OF THE PLYMOUTH HRA
FOR THE PERIOD JULY 19 1981 - JUNE 30, 1983
WHEREAS, the City staff has mailed out letters solicitinq bids from eight
auditing firms; and,
WHEREAS, three firms responded with the followinq bids:
Moen and Penttila, Ltd. $19200.00
Vince Small 19303.00
Boulay, Heutmaker, Zibell & Co. 6,500.00
and;
WHEREAS, the firm of Moen and Penttila, Ltd. had the low bid;
NOW, THEREFORE, BE IT HEREBY RESOLVED .BY THE CITY COUNCIL OF THE CITY OF
PLYMOUTH, MINNESOTA, that the Executive Director of the Plymouth HRA be
directed to sign the contracts engaging the firm of Moen & Pentttla, Ltd. to
audit the books for the Plymouth HRA for the period July 1, 1981 - June 30,
1983.
Notion carried on.a Roll Call vote, four aye -a.
NEED TO INCREASE FAIR MARKET RENTS iFMR) FOR. SECTION 8 PROGRAM
Associate Planner Dale reparker. L at 1,211 rental units in Plymouth were
between 110% and 120% over fact rentxx xw. 738 rental, units were 120% or
over fair market rents. This jrearst3 a pro lo;o. for a new person receivtnq a
Section 8 certificate In Plymouth. Pe r ianended that he be allowed to
petition to HUD to permit Plymouth to h3vV P, Lr market rents up to 120% over
fair market rent.
HRA Regular Meetinq
Ouly 11, 1983
Page 3
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MOTION. was made by Commissioner Pat Neils, seconded by Commissioner Gerry
Neils, to adopt the following resolution:
RESOLUTION NO. 83-07
DIRECTING CITY STAFF TO SUBMIT A PETITION TO HUP REOUESTINC AN INCREASE IN THE
FAIR MARKET RENTS FOR PLYNOUTH'S SECTION 8 PROGRAM
WHEREAS, there are only an approximate 12 units within Plymouth's present Fair
Market Rents (FMR) as of 9uly, 1983; and,
WHEREAS, these units are presently rented and not available for prospective
Section 8 renters; and,
WHEREAS, City staff has determined that, if HUD were to allow the City an
Increase to 120% over FMR, then an approximate 1,227 units would be available;
NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF
PLYMOUTH, MINNESOTA, that City staff petition the HUD Area Office to permit
Plymouth to have 100% of its Section 8 allocation at 120% over FMR.
Motion carried on a Roll Call vote, four ayes.
REHAB GRANT PROGRAM PROGRESS REPORT
Associate Planner Dale reported that Plymouth has just completed the sixth
year in which rehab grants have been provided to eligible homeowners in the
City. A total of 65 homeowners in Plymouth have been assisted with qrants
over the six years. Hennepin County has informed staff that Plymouth's rehab
grant committee does not conform to the requirements of the Minnesota Privacy
Act. A decision should be made regarding the need for and use of the rehab
committee.
The Commission discussed the matter and advised Mr. Dale to continue with the
present procedure for determine eligibility, within proqram qutdelines.
PRIORITY TO WOMEN FROM HOME -FREE SHELTER FOR SECTION 8 ASSISTANCE
Associate Planner Dale reported that over the .last two months there had been a
remarkable increase in requests for Section 8 certificates from the Home -Free
Shelter for women. This has resulted .in the last five 2 bedroom certificates
going to women from the shelter while other applicants continue to wait for
certificates for as long as two years. He recommended that a limit of 20% or
10 certificate holders be from the Home -Free Shelter to maintain a balance
between these women and other low income applicants.
NOTION was made by Commissioner Gerry Neils, seconded by Commissioner Pat
Neils, to continue the policy of giving priority to battered women and their
children who are referred by a battered women's shelter and who live in
Plymouth without limitatior, as to the number of certificates.
HRA Regular Meeting
July 11, 1983
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Page 4
Ann Marshall, Advocate from Home -Free Shelter, stated that any limitation of
certlFiNtes would be a real hardship on them. The need for subsidized
housing is great and there are not enough apartments to go around. Currently
these women and their children are livinq in the shelter up to 30 days because
of a lack of apartments for them.
Motion carried, four ayes.
INFORMATION ITEMS
Jobs Bill -- On June 28 the Hennepin County Board submitted to HUD their
recommen ation as to how the Jobs Bill funds should be allocated. The Board
failed to apprwoe either of the Plymouth projects.
Section -.202 Worksho and IRB Fundtn -- Associate 'planner Dale reported that
e attepoea a Section 202 wor"R op on May 18. It is his intention to oather
data and to submit an application for the next Section 202 fundinq cycle in
1984. He will be working with Assitant City Manaqer Boyles to collect data
relative to the financing cost differences between Section 202 funding and IRR
funding.
Increase in Section 8 Income Limits -- In April the HUD Central Office Issued
new Sectlon I income irmits for determintnc eligtbtlity of applicants.
Currently 50-60% of Plymouth's Section 8 recipients are in the very low income
category. Associate Planner Dale recommended that no change be made to the
City's eligibility requirements at this time.
Letter from HUD Ciearinq Bonus Fund Projects -- Staff recently received a
Letter rrom the manager or tria oc5rea ce of HUD clearing the Plymouth
HRA in regards to the bonus funds received by Plymouth for Kimberly Meadows
and Willow Wood Estates.
ADJOURNMENT
The meeting adjourned at 7:15 p.m.
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