Loading...
HomeMy WebLinkAboutHousing & Redevelopment Authority Packet 05-23-1977AGENDA. PLYMOUTH HOUSING AND.REDEVELOPMENT AUTHORITY. May 23, 1977 1. Roll Cal II. Minutes of April 251, 1977 Regular HRA Meeting III. Section 8 Progress Report I.V. City's Home Improvement.Grant Program Guidelines and Eligibility Requirements A. Building inspections B. Emergency funding for home improvements V. Designation of a Bank for HRR Funds and Checking Cashing Procedures VI. Slide Show of Home Improvement Project Recipients in Plymouth (Optional) VII. Adjournment a CITY OF PLYMOUTH 3025 HARBOR LANE., PLYMOUTH, MINNESOTA 55441 DATE: May 19, 1977 TELEPHONE 1612! 559-2800 MEMO TO: Housing and Redevelopment Authority FROM: Milt Dale SUBJECT: Section. 8 and Rehab progress `Report Staff received a tetter Friday, May 13, 1977, from the HUD Area Director's office approving the Plymouth HRA's operating budget for the fiscal year endin June 30, 1978. Total amount to be funded over this period is anticipated to be 179,,044. Following is a breakdown of how this money is to be used over the next 13+ months: Housing Assistance Payments (Money to go to apartment otrners in program) $600057. Administrative and Preliminary Administrative Expense's Money to go to P1 uth HRA for submitting application and to run program 17.177 Nonexpendable Equipment (Office furniture and calculator) 473 Excess Project Account Balance at End of Fiscal Year 1 337 TOTAL $ Staff still is awaiting the submission of a final ACC ( Annual Contributions Contract) from HUD. HUD staff has indicated this document would be forthcoming in -one to two weeks. Upon the signing of this contract, staff may then sign up those apartment owners in Plymouth whose rents are below fair market rents. After this has been accomplished, applications will be processed and eligible applicants may select an apartment unit of their choice. The lengthy delays involved in the Section 8 program has been disheartening but un- fortunately this appears to be the rule rather than the exception with many of HUD's programs. I did receive communication from Senator Humphrey in this regard and I have enclosed the letter for informational purposes. Perhaps his involvement helped the HUD "turtle" wiggle a little faster. The Plymouth Housing Rehabilitation Committee has ap-eed to a. set of guidelines and eligibility requirements for the City's Home Improv ant Grant Program. Also as a part of this Guideline is a section relating to inspections (See page 10) and criteria for emergency funding (See page 10 and 1.1). The City Building Inspector will be at the May 23rd meeting to respond to questions relative to this section. A resolution is attached regarding the funding of emergency home improvements. HRA May 239 1977 Page 2 At,ached is a Status Report of M.H.F.A. Home.Improvement Projects Funded and Proposed as of May 17. 1977. Staff has conferred with the Metro Council HRA staff regarding the possibility of receiving any additional money to complete a proposed basement water -proofing project. It appears there is a good chance this additional money will be forthcoming. Attachments: I. Letter from HUD 2. Letter from Senator Humphrey 3. Homo Improvement Grant Program Guidelines and Eligibility Requirements 4. Resolution S. Status Report of MHFA Home Improvement Projects as of 5-17-77 CITY OF PLYMOUTH 3035 HARBOR LANE. PLYMOUTH, MINNESOTA 55441 TELEPHONE (612) 559.2800 DATE: May 191,: 1977 MEMO T0: Plymouth Housing and Redevelopment Authority FROM Milt Dale and Lloyd Ricker Suoma Designation of a Depository for HRA Funds and Check Cashing Procedures It is necessary that the Plymouth HRA designate a depository for Section 8 monies. These funds shall be utilized primarily for the payment to apartment owners on a monthly basis as per Section 8 guidelines. The anticipated dispurseme.nt of the Section 8 monies over the next 13+ months is shown in the Memo titled Section 8 and Rehab Progress. -Report. Staff recommends the designation of the Plymou—`tai mate. ank f -or -this purpose. A resolution to this effect is attached. In conferring with the City's attorney it was determined that it is necessary that the HRA have its own separate bank account necessitating a separate checking account from that of the City's account. Accordingly the HRA's Bylaws will require the signatures of the HRA's Sectetary-Treasurer, Gerry Neils, and HRA's Chairman, Al Hilde, Jr., to be on each check. It is suggested that disbursements from this fund follow the same procedures as presently utilized for all other City funds. The normal procedure is for the Finance Department to prepare the checks, affix a facsimile signature of the authorized signatures and mail the checks. As the checks are prepared a listing is also printed and later forwarded to the governing body for their review. The signing of the checks by the H'tA's Executive Director is reviewed by the Finance Department prior to their dispursement. Attachments: 1. Resolution Designation a Depository 2. City Bylaws Regarding Care and Custody of HRA Funds BYLAWS OF THE HOUSING AND REDEVELOPMENT AUTHORITY OF PLYMOUTH, MINNESOTA ARTICLE I - THE. AUTHORITY. Section 1. Name. of Authority. The name of the Authority sha;l be the is and Redevelopmentutthoority of Plymouth, Minnesota." Section 2. Seal of Authorit . The seat of the Authority shall be in the form of a circle an shall. ear the name of the Authority and the year of its organization. Section 3. Office of Author__i,!_X. The offices of the Authority shall be at City Hall in thi City of Plymouth, State of Minnesota, but the Authority may hold its meetings at such other place or places as it may designate by resolution. ARTICLE Il - OFFICERS Section 1. Officers. The officers of the Authority shall be a Chairman, a Vice -Chairman, and a Secretary -Treasurer. Section 2. Chairman. The Chairman shall preside at all meetings of the Authority. Except as of erwise authorized by resRlutioa of the Authority, the Chairman shall sign all contracts, deeds and ziher instruments made by the Authority. At each meeting the Chairmar shall submit such recommendations and information as he may consider rzaper concerning the business, affairs and policies of the Authority. Section 3. Vice -Chairman. The Vice -Chairman shall perform the duties of the Chairman inthe a sence or incapacity of the Chairman; and in case of the resignation or death of the Chairman, the Vice -Chairman shall perform such duties as are imposed on the Chairman until such time as the Authority shall select a new Chairman. Section 4. Secretar. -Treasurer. The Secretary -Treasurer shall perform the duties of a Secretary for the Authority and shall sign all orders and checks for the payment of money and shall pay out and disburse such moneys under the direction of the Authority. Except as otherwise authorized by resolution of the Authority, all such orders and checks shall be counter- signed by the Chairman. Section 5. Executive Director. The Authority may employ an Executive Director who shall have genera supervision over the administration of its business and affairs, subject to the direction of the Authority. He shall be charged with the management of the housing projects of the Authority., As assistant to the Secretary -Tree surer, the Executive Director in his own name and title shall keep the records of the Authority, shall act as Secretary of the meetings of the Authority and record all votes, and shall keep a record of the proceedings of the Authority in a journal of proceedings to be kept for such purpose, and shall perform all duties incident to his office. He shall keep in safe custooy the seal of the Authority and shall have power to affix such seal to all contracts and instruments authorized to be executed by the Authority. 3- F; 0 .* He shalt have the care and custody of all funds of the Authority and shall deposit the same in the name of the Authority in such bank or banks as the Authority may select. He shall keep regular books of accounts showing receipts and expenditures and shall render to the Authority, at each regular meeting or oftener when requested), an account of his transactions and also of the financial condition of the Authority. He shall give such bond for the faithful performance of his duties as the Authority may determine. The compensation of the Executive Director shall be determined by theAuthority. Section 6. Additional Duties. The officers of the Authority shall perform such other duties and functions as may from time to time be required by the. Authority or the bylaws or rules and regulations of the Authority. Section 7. Election or Appointment. The first Chairman shalt, pursuant to his appointment, serve In the capacity of Chairman until the expiration of his term of office as Commissioner. The Vice -Chairman, Secretary -Treasurer and, except in the case of the First Chairman, the Chairman shall be elected at the annual meeting of the Authority from among the Commissioners of the Authority, and shall hold office for one year or until their successors are elected and qualified. The Executive Director shall be appointed by the Authori y. Any person appointed to fill the office of Executive Director, or any vacancy therein, shall have such term as the Authority fixes, but no Commissioner of the Authority shall be eligible to this office. Section 8. Vacancies. Should the office of Chairman, Vice -Chairman or Secretary -Treasurer become vacant, the Authority shall elect a successor from its membership at the next regular meeting, and such election shall be for the unexpired term, of said office. When the office of Executive Director becomes vacant, the Authority shall appoint a successor, as aforesaid. Section 9. Additional Personnel. The Authority may from time to time employ such personnel as it diems necessary to exercise its powers, duties and functions as prescribed by the Municipal Housing and Redevelopment. Law of Minnesota applicable thereto. The selection and compensation of such personnel (including. the Executive Director) shall be determined by the Authority subject to the laws of the State of Minnesota. ARTICLE III - MEETINGS Section 1. Annual Meetin . The annual meeting of the Authority shallbeheldonthefourtondayofJanuaryat7:30 o'clock p.m. at the regular meeting place of the Authority.. Section 2. Regular -Meetings. notice at the regular meeting place of each month, at 7:30 o'clock p.m. Monthly meetings shall be held without of the Authority on the fourth Monday Section 3. Special! Meetin s. Special meetings of the Authority maybecalledbythearmam, or two members of the Authority for the purpose of transacting any business designated in the call. The call for a special meeting may be delivered at any time prior to the time of the proposed meeting to each member of the Authority or may be mailed to the business 4- n n w WnHea .5fafes Zenafe wAMOSOVOK OX. MO May 6, 1.977 Mr. Milton L. Dale Associate Planner City of Plymouth 302.5 Harbor Lane Plymouth, Minnesota 5544.1 Dear Mr. Dale: Thank you for your recent letter explaining to me the situation of the Plymouth HRA and their Section 8 Rent Assi3tanje program. MAW areae RN" am F90aM< COMM afta no ean» am 8 M unewopaus; "NOM A BMS Tam ff I just want you to know that. + am contacting HUD to find out what the delay is for approving the contract. As soon as I have further informa- tion on this I will get back in touch with you. My best to you. Sincerely, 1161A all Hubert H. Humphre - 7 7 7 CRY of Prymouth 0 CITY Or- PLYMOUTR May 11, 1977 Mr. Richard Agrey 2.7 Mes`. 14th Minneapolis, MN 55403 Dear Dick, Recently I received a letter from the Honorable Senator Hubert H. Humphrey. He will be trying to get to the bottom of the delay regarding our rent assistance prcgraw in'Plymouth. I thought you might be interested in this letter.. Have a happy Syttende Mai!. Sincerely, j -! i hr Milton L. Dale Associate Planner Enclosure 31}25 HARBOR LANE. PLYMOUTH, MINNESOTA 5x441, TELEPHONE 16121559'-2800 DCPAR.TMENT OF HOUSING AND URBAN DEVELOPMENT MINNEAPOLIS—ST.. PAI& AREA 7FFIC£ IS - f..M. 1; SOUtH stolon v Mic tlr;,,Ff;: , IAI::t 607A S543509 .nwA Weekes Wive cstnto, fulo:,. sows 'Ur 129 1977 W. Milt Dale, Associate Planner Plymouth Housing and Redevelopment 3025 Hanhor Lane Plymouth, Minnesota 55441- Approval 5441 Approval of PY3 June 30,: m46-E170-oo1 Euclosed is a copy of HUD -52673, Estimate of Required. Annual Contributions, and supporting forms HUD -52671 and 52672 which have been, approved for your fiscal year ending Jwie 30, 1978. The administrative fee has been increased to reflect the increase in face market rent which will became effective very shortly. Utility allowance has been reduced eliminating the allowance for air conditioning. HUD 52663, Requisition for funds may be submitted immediately for the June and September quarters. You must also send in a HUD 274 despository agreem Operations must be conducted within the amounts budgeted for each account. Revisions made to requested amounts were dis- cussed with you prior to change. The budgev forms may be revised during the fiscal year if it becomes apparent changes are necessary within the limitations contained in the instructions for these forms. Qjaarterly requisitions of form HUD -52665 should b by the fifth of the month preceeding the beginning quarter in Cour copies. oma9 T. Feeney Area Director CITY PLYMOIlTR May 17, 1977 Bill Jessen General Services Assistant NUD Area Office 6400 France Ave. So. Edina, MN. 55435 Dear Bill, Presently the City of Plymouth is in the process of receiving approval for a Section 8 Program in its city. To participate in this program we do need a number of forms as follows: HUD 525'78 52659 52535-A 52535-8 52517 8 52517 C 52317 0 52517 A 177-E0 2) 63 -EO 8) 52580 2674 375-F(2) Title Nem Certificate of Family Participation 50 Application for Tenant Eligibility and Recertification 20 Housing Assistanca Payments Contract (w. owner) Part I 2 11 1 n 11 O 41 11 4 Agency Determination with Respect to Request for Lease Approval 45 Required Lease. Provisions 45 Prohibited Lease Provisions 45 Request for Lease Approval 45 Your Mousing Rights 50 Fair Housing U.S.A. 50 Dwelling Unit Inspection Report Booklet 150 Computation of Shopping In:.entive Credit ars' Housing Assistance Payment 50 How touch Can I Pay for a Secur+ty Deposit 50 Watch Out for Lead Paint Poisoning 50 Thank you for your assistance in this. matter. Si rr-erely, I - / k 6A— Milton L. Dale, Associate Planner 3026 HARBOR PLANE, PLYMOUTH, MINNESOTA 55441, TELEPHONE 1612) 559.28W