HomeMy WebLinkAboutHousing & Redevelopment Authority Packet 03-18-2004STAFF REPORTS
CITY OF PLYMOUTH HRA
MEETING OF MARCH 18, 2004
U
AGENDA
PLYMOUTH HOUSING AND REDEVELOPMENT AUTHORITY
THURSDAY, MARCH 18, 2004 7:00 p.m.
WHERE: Medicine Lake Room
City of Plymouth
3400 Plymouth Boulevard
Plymouth, MN 55447
CONSENT AGENDA
All items listed with an asterisk (*) are considered to be routine by the Housing and
Redevelopment Authority and will be enacted by one motion. There will be no separate discussion
of these items unless a Commissioner, citizen or petitioner so requests, in which event the item will
be removed from the consent agenda and considered in normal sequence on the agenda.
1. CALL TO ORDER - 7:00 P.M.
2. CONSENT AGENDA*
A. Approval of the February 19, 2004 HRA Minutes.
B. Plymouth Towne Square. Accept Monthly Housing Reports.
C. Proclaim April as Fair Housing Month.
3 NEW BUSINESS
A. Discuss possible HRA participation in the Northwest Boulevard / Schmidt Lake Road
RFP process.
4. ADJOURNMENT
I . •'
MEMORANDUM
To: Anne Huriburf. IL Jim Samos
From: Kathy Boesen, Managing Director, Plymouth Towne Square
Date: March 11, 2000
r
RE: PTS Monthly Report for February 2004
March Newsietter and March Calendar attached
January financial statement attached
OccupancylMarketing
February Move Outsnns
e 235 two bedroom mo,.oed to a care center the tend cf February.
301 two bedroom mowed in the end of Februarl.
February Vaceni, Unleased Apartments
e 205 two-bedroor: has not been rented. A single resideMfrom this apartment will be
moving into 211.
February Vacant. Leased Aoartments
e 235 two bedroom has been rented. the couple will move in the middle of March.
e 331 two bedroom has been rented, the couple will move in the end of March.
Administrative
Re -verifications and apartment showing continue. On March 0 an ad will go in the Sun
Newspaper for PTS Senior Apartment Rentals. Cost - $364.00.
February 1.1°' Kathy attended a City of Plymouth. Apartment Managers Meetilg at
Parkside Apartments. The File of Life packets were discussed. Tivase are emergency
contact and'uwdical information sheets which are kept in a refrigerator magnc9c
designed to hold the forms.
February I e Kathy attended a Property Managers Meeting apartment on mold at the
City of New Hope.
olf,Tj 1 D961 N I :I Fit
4m '
a
Y
MGH BUMMAYS
AUDREY GRANGE 1 Apt. 220
JOA.KNUTSON 3 Apt. 201
MARGARET NELSON 4 Apt. 310
MATVEY PORTNOY 8 Apt. 303
GAII. NORMAN 16 Apt. 204
YEVGENIiiA MENDYUK 30 Apt. 328
SPECIAL MUSIC
Monday,, •
Please feel free to invite your
1. family and. friends.
1.00 donation will be collected at the door.
t
FROM A RESIDENT
OUR MMUU
Old anybody happier..because you passed his •ay?
Does anyone remember that you spoke to him toda;?
The day is almost over and its toiling time is thrut
Is there anyone to utter now a kindly word of you?
Can you say tonight in parting with the do$ that's slipping past.
That you helped VL single brother of the many that you passed?
Is a.single heart rejoicing over what you did or said?
Does the man whose hopes were fading now with courage look ahead?
Did you waste the day or lose it --was it well or poorly spent?
Did you leave a trail of kindness --Or a scar of discontent? +
As you close your eyes in slumber --Do you think that God will say -
You have earned one more tomorrow. By the work you did today?
There are two days in every week about which we should not
worryo two days which should be kept free from fear and apprehension.
One of these days is yesterday with its mistakes and cares,
faults and blunders, its.aches and pains. Yesterday has passed
forever beyond all control.
All the money in the world cannot bring back yesterday. we
cannot undo a single act we performed, we cannot erase a single
word we said. Yesterday is gone.
The other day we should not worry about is tomorrow with its
possible adversaries, its burdens, its large promise and poor perfor-
mance. Tomorrow is always beyond our immediate control.
Tomorrow's sun will rise, either in splendor or behind a mask
of clouds --but it will rise. Until it does, we have no stake in
tomorrow, for it is as yet -unborn.
This leaves only one day --today. Any man can fight the battles
of just ore day. It is only when you and I add the burdens of those
two awful eternities --yesterday and tomorrow --that we break down.
It is not the experience of today that drives men mad --it is
remorse or bitterness for something which happened yesterday and the
dread of what tomorrow may bring.
Let us, therefore, live but one day at a time.
Marilyn Sellars
Bio
An award-winning. exciting artist who sings Broadway, pop. country and gospel
music with equal ease, a terrific pianist and a very entertaining hostess or emcee,
MARILYN SELIARS is. the versatile performer who does all that, and more!
Marilyn first caught the public's attention in 1974 with the number one album
containing 'One Day At A Time-, which charted nationally for forty-three weeks
overtaking an Flvis Presley record). She earned an ASCAP award, an Academy of
Country Musa: nomin:_. ion for -Best New Female Artist' in 1975, and in the same year
was named Cashbox Magazine's 'Best New Female Artist'.
Her list of country music appearances includes state and county fairs coast to
coast. the Grand Old Opry, Diamond Horseshoe Theater in Disney World. and TV shows
and telethons too numerous to mention. An avid golfer, she contributes her skill to
several celebrity tournaments each year, appearing with country greats Charlie Daniels,
Moe Bandy, and cowboy poet Red Steagall among others.
Her pop music credits are no less impressive. She has headlined with Bob Hope.
Red Buttons, Bobby Vinton, Frank Gorshin and Ronnie Milsap to name a few. appeared
two seasons in Branson, Missouri, -theaters, and has been. the featured entertainer in
hundreds of corporate and convention shows. She has sung for three Presidents, many
political conventions. and performed the National Anthem for sporting events ranging
from Vikings and Twins games to a. monster truck rally!
A true 'country girl', Marilyn grew up in a small farming community near
Northfield, Minnesota. She studied classical voice at St. Olaf College while singing
gospel songs with her family in the tiny Dundas Methodist church. In addition to her
family, including husband, daughters and seven 'grand darlings'. Marilyn lists two main
personal passions: Her desire to share hope and comfort through her music, which she
does in many appearances at churches and senior centers; and. her love of travel, which
has led to performances in such diverse areas of the world as Brazil, Israel. Switzerland.
Bermuda, and most recently, China. She lists as her most interesting performance
locations The Orient Express railroad, the Garden of Gethsemane in Jerusalem, and
Boating down the Yangtze River in China.
Although her repertoire includes a huge variety of music. when asked for her
favorite types to perform, Marilyn invariably says, 'BO's and 49s standards. Broadr-ay.
classic country and down-home gospel!"
Marilyn's shows can be tailored to the demographics and size of the group. She
performs equally well with an accompanist or a full orchestra. with optional dinner and
dance music.
WELCOME TO OUR NEW RESIDENTS
Marjorie and Sam Hawkins
in apartment 132 and
Genya :.nd Maks Dubinskiy
av%avi „A„* Ani
FIXED ASSETS
LAND 459,.247
LAND IMPROVEMENTS 75,323
BUILDINGS 5,666,948
FURNITURE & EQUIP -GENERAL 207,399
PLYMOUTH TOWNE SQUARE
10,484
EQUIPMENT -COMPUTER '
BALANCE SHEET
ACCUMULATED DEPRECIATION:
155,167
JANUARY 31, 2.004
1,940,644)
ASSETS:
4,486,416
P
6,196,885
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CURRENT ASSETS
PETTY CASH 500
CHECKING - OPERATIONS 11,042
SAVINGS -SECURITY DEPOSIT 36,381
A/R - TENANTS 7,128
INTEREST RECEIVABLE 15,200
PREPAID WORKERS COMP 1,861
PREPAID PROPERTY INSURANCE 1,243
TOTAL CURRENT ASSETS 73,355
FIXED ASSETS
LAND 459,.247
LAND IMPROVEMENTS 75,323
BUILDINGS 5,666,948
FURNITURE & EQUIP -GENERAL 207,399
FURNITURE & EQUIP-HSKPG 10,484
EQUIPMENT -COMPUTER ' 7,659
ACCUMULATED DEPRECIATION:
155,167
A/D FURN & EBUIP-GENERAL 1,940,644)
TOTAL FIXED ASSETS 4,486,416
NON-CURRENT ASSETS
INVESTMENTS -WORKING CAPITL 1,044,464
INVESTMENTS -CAPITAL IMPRV 299,994
INVESTMENTS -NEW DEBT SERV 142,897
BOND DISCOUNT 51,113
BOND ISSUANCE COSTS 36,975
UNAMORTIZED START-UP COSTS 2,930
UNAMORTIZED ORGANIZ COSTS 155,167
ACCUM AMORTZ-ORGANIZ COST 96,426)
NON-CCURRENT ASSETS 1,637,114
TOTAL ASSETS 6,196,885
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I o CrrY OF PLYMOUTH
34WPLYMOIXTH BOULEVARD, PLYMOUTH, MN 55447
DATE: March 12, 2004 for Housing and Redevelopment Authority Meeting of March 18, 2004
TO:
Pi , ith using and Redevelopment Authority
FROM: Jousing Program Manager and Anne Hurlburt, Executive Director
SUBJECT: Proclaim April as Fair Housing Month
BACKGROUND
The Deparlm m of Housing and Urban Development (HUD) has designated the month of April 2004 as t•.- dousing
month. This years theme is "Keepers of the DREAM" All over the nation, housing organizations, government entities and
other interested groups will be holding activities to celebrate and promote fair housing in America.
In Mamb, the Plymouth Human Rights Commission voted to join the HRA in supporting this endeavor and request that
the City of Plymouth Proclaim April as Fair Housing month.
tECOMMENDATION
I recommend that the Plymouth Housing and Redevelopment Authority Board of Commissioners join the Plymouth
Human Rights Commission in proclaiming April as Fair Housing month.
a trwpwwo wo,uoem i - itissww3.1w"d n
I
DATE: March 10, 2004 for Housing and Redevelopment Autiwrity Meeting of March 18, 2004
TO:Pl mg and Redevelopment Authority
FROM: li=using Program Manager and Anne HuEm Executive Director
SLBJECr: Update on City owned property at the southwest corner of Northwest Boulevard and Schmidt Lake Road
BACKGROUND
On March 9, 2004, the City Council approved the sale of the. City owned property at the southwest comer of Northwest
Boulevard and Schmidt Lake Road. They also approved issuing a Request for Development Proposals (RFP). which sets
for the process and criteria for evaluating offers received. They did not discuss whether or not the HRA should submit a
proposal for consideration.
In previous meetings, the HRA has discussed the possibility of participating in this project and has gone as far as making
an offer to the City. The offer presented was for S 123,619, which would reimburse the City for the original cost of
quisition minus the right -0f -way the City would retain. This offer was significantly lower than the appraised value of
893,000. The HRA set aside S165,000 from their reserve account is the 2004 HRA General fund budget.
W T40 si (C%,
In tecmt discussions, some members of the Council have indicated they may beinterested in selling this property to the
highest.bidder to assist with other City priorities such as road reconstruction.
Given this, staff is not sure that there would be an opportunity for the HRA to acquire this site and construct all of the
units at a price affordable to low/moderate income homebuyers. Additionally, the approved RFP requests information
that staff would. not be able to assemble without assistance from another developer or other professional firms. At this
point, staff is seeking direction from the Board whether the HRA should partner with another developer to submit a
competitive proposal or if we should play a less active roll, whereby the. HRA would assist the successful bidder in
making it portion of the units affordable.in a manner similar to our First Time Homebuyer program.
I recommend that the Plymouth Housing and Redevelopment Authority Board of Commissioners discuss the
potentislfor HRA participation in the above project and provide staff with direction on how to proceed.
ATTACHMENTS
1. City Council staff report and Request. for Development Proposal
a>uaau+w sr rraenia o..r e >•iw.m
J
4,
TO: Laurie Ahrens, City Manager
FROM: Jim Barnes, Housing Program Manager and Anne Hurlburt, Community
Development Director
SUBJECT: Public hearing on. the proposed sale of City owned property at the southwest
comer of Northwest Boulevard and Schmidt Lake Road
DATE: March 10, 2004 for the City Council Mee -ting of March 9, 2004.
1. PROPOSED ACTION:
After holding a public hearing as required by the City's Charter, adopt the attached resolution
authorizing the sale of a City owned property at the southwest corner of Northwest Boulevard
and Schmidt Lake Road, and approve issuance of a Request for Development Proposal.
Z BA. KGROUND:
On February 10, 2004 the City Council approved setting a public hearing for the proposed sale of
a City owned property at the southwest comer of Northwest Boulevard and Schmidt Lake Road.
The Council discussed the potential sale of this site in January and determined that it was the
appropriate time to sell given the adjacent development by Dean Johnson Homes to the south.
The City purchased the property to acquire additional right-of-way along Schmidt Lake Road as
part of a road construction project that took place during the early 1990's. The City's Finance
Director has indicated that any proceeds from the sale of this property need to go back to the
Road Construction fund, which is where the money came from originally.
Staff has prepared the attached plan in the form of a Request for Proposal (RFP), which sets forth
the process and criteria for which the City will sell this site. Staff developed the criteria and
process based on input from the Council at the Joint Council HRA meeting held in January of
this year. The process and criteria will provide the City with an opportunity to evaluate
submitted proposals based on the many needs and priorities of the City. These include, sale
price, design compatibility with surrounding development, affordability, and range of styles and
prices.
M
The Plymouth Housing and Redevelopment Authority (HRA) has indicated they may be
interKted in acquiring this site or partnering with a developer to build an affordable housing
development on this site. if the HRA does move forward., they would submit a proposal on the
some basis as any oche: developer.
Staff has also sent notices to nearby residents of the site indicatiagthat a public hearing is being
held regarding the sale. Attached. is a copy of the letter, public hearing notice, and a map
indicating the area that received notice. The mailing: went beyond the City's standard of 750 ft to
include additional residents that may have an interest in what happens with this site.
ALTERNATIVES:
The Council has several options to consider relating to this property including staff -s
recommendation to sell the property and issue a RFP. A second option would be to sell the
property, but make changes to the RFP. A third option is to sell the property, but delay the
decision on hour to proceed. Finally, the Council could decide not to sell the property at this
time.
4. RECOMENDATION:
After holding a public hearing as required by the City's Charter, adopt the attached resolution
authorizing the sale of a City owned property at the southwest comer of Northwest Boulevard
and Schmidt Lake Road, and approve issuance of a Request for Development Proposal.
ATTACHMENTS:
1. Draft Request for Development Proposals
2. Public Hearing notice and map
3. Draft Resolution
i
CITY OF PLYMOUTH
RESOLUTION 2004 -
APPROVING SALE OF PROPERTY AT
4890 MEDICINE LAKE DRIVE WEST
southwest camer of Schmidt Lake Road and Northwest Boulevard)
WHEREAS, the City of Plymouth purchased the 6.57 acres at 4890 Medicine Lake Drive
West (PM# 10-118-22-42-0001 in 1992 as part of the Schmidt Lake Road construction
project and financed that purchase through Tax Increment Financing; and
WHEREAS, the City of Plymouth will retain 1.47 acres for right-of-way;
WHEREAS, following a duly called public hearing as required by the City Charter, the
Council has determined that the property should be sold; and
NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF
THE CITY OF PLYMOUTH, MINNESOTA, that it should and hereby does authorize
staff to iw. r ,he Request for Development Proposals and proceed with the sale of the
City ownea property located at southwest corner of Schmidt Lake Road and Northwest
Boulevard.
Adopted by the City Council on March 9, 2004.
STATE OF MINNESOTA)
COUNTY OF HENNEPII) SS.
The undersigned, being the duly qualified and appointed City Clerk of the City of
Plymouth, Minnesota, certifies that I compared the foregoing resolution adopted at a
meeting of the Plymouth City Council on March 9, 2004, with the original thereof on file
in my office, and the same is a correct transcription thereof.
WITNESS my hand officially as such City Clerk and the Corporate seal of the City this
day of
City Clerk
D
1 CITY OF PLYMOUTH
REQUEST FOR DEVELOPMENT PROPOSALS
Southwest comer of Northwest Boulevard and Schmidt Lake Road
March 10, 2004
1. Request for Proposals
The City of Plymouth is soliciting- proposals from qualified development firms or
teams interested in acquiring and developing a residential site that is currently owned
by the City of Plymouth.
2. Proposal Submittal Requirements
Proposals will be received until 4:00 p.m. CST, May 14, 2004. Proposals received
after this time will be resume+ unopened. One original and nine copies must be
submitted in a sealed package and addressed as follows:
Ms. Anne Hurlburt
Director of Community Development
City of Plymouth
3400 Plymouth Blvd
Plymouth, Minnesota 55447
All communications regarding this RFP are to be directed to Ms. Atme Hurlburt,
Director of Community Development at (763) 509-5401 or via email a!
ahudbur0ci,lIlymouth.mn.us.
All costs for responding to this RFP shall be the sole responsibility of the proposer.
The City reserves the right to postpone or cancel this RFP and may wave.
irregularities and award the project to the firm that best meets the City's objectives.
Preproposal Meeting
A preproposal meeting will be held on April 12, 2004 at 11:00 am at City Hall.
Attendance is not required, but strongly advised.
0. Description of Site
The site is located in the Notthesst quadrant of the City at the southwest corner of
Schmidt Lake Road and Northwest Boulevard (see attached location map). The City
acquired this site in 1992 as part of the Schmidt Lake. Road construction project The
6.57 acre site is located near a large wetland and contains approximately 5 acres of
buildable land. The City will retain a 50 foot snip (1.47 acres) of the property as
right -0f way. The City has not completed a wetland delineation or a survey of the
site.
Over the past 12 years, the City has been utilizing this site to store soil from various
Public Works projects. In July of 2003, the City hired GME Consultants to conduct a
subsurface investigation to detemtihe the amount of soil that has been added to the
site since the City took ownership. GME estimated that 30,000 cubic yards of soil
have been placed on the site. Additional material .has been put on the site since then.
The City makes no representation as to the content of the soil or what the cost may be
for the removal.
The site directly to the south of this property has received preliminary plat approval
and is currently in the process of final plat approval for the deve:npment of 13 single-
family homes and 56 townhomes. Dean Johnson Homes is the developer. The
property across Schmidt Lake Road to the north consists of a Church and the eastem
properties across Northwest Boulevard consist of single-family homes. .
S Golding & Zoning ` ,
The property is currently guided Living Area 2 (LA 2) which allows 3-6 units per
acre and is zoned Future Restricted Development (FRD). The property will need to • '
be platted and rezoned. Theproperty is not located in either a floodplain or shoreland
district. Additional infomtation regarding the City's Zoning Ordinance and
development regulationsmay be obtain from our web site at www.ci.nlvmouth.mn.us
6. Estimated Fair market Value or Asking. Price
An independent appraisal of the fair market value of the site has been obtained which
estimates the value at $893,000 less the right-of-wsy.
7. Development objectives
The City of Plymouth will consider proposals that are in compliance with the City's
Comprdnensive Plan, regulations and the goals and objectives of the City. These
include the fbilowing:
a. Is compatible with neighboring developments
b. Encourages owner occupied housing
c. Meets the City's affordable housing goal of 2196, affordable to households at
80% of median income
d. Enhance the tax base of the City
e. Contributes to providing a range of prices and housing styles J
0. Schedule
The following is the RFP schedule.
Advertise RFP
Pre -proposal Meeting
Proposals Due
Proposal Selection
Development Contract Executed
0. Selection Process and Criteria
March 25, 2004
April 12, 2004 at 11.:00 am.
May 14, 2004 at 4:00 p.m.
July 13, 2004 (tentative)
September 2004
Selection Process
a Proposals will be reviewed and ranked by the City Community Development
staff. Developers maybe asked to give a brief presentation. to staff:
b. The Community Development staff will present a recommendation to the City
Council regarding developer selection and approval of concept plan within
approximately 60 days of the application deadline.
c. The right of any selected developer to purchase and develop the site shall be
contingent on the successful negotiation and execution of a Development
Contract.
Selection. Criteria (Along with meeting the Development.Objectives for this project,
Proposals will be evaluated based upon, but not limited to the following criteria,
which is in no particular order).
a Purchase Price
b. Developer experience
c. Site design
d. Build out time Fatiod
e. Architectural design and quality
E Unit sizes and price ranges
10. Submission Regn1mments
The developer shall submit one original and 9 copies of the proposal consisting of the
following:
a Offer to Purchase
b. Sketch plan showing building locations, parking, landscaping and access
c. Typical floor plans and elevations
d. Description of financing (if applicable)
e. Development schedule
E Developer's financial statements
g. Previous development experience & developer qualifications
h. Development team list
L Marketing plan
j. Affirmative Action plan
Avolk
11. Other Information
IL Gaaranreae g(ft formance: The selected developer will provide the City
satisfactory guarantees that they car. and will perform.
b. Soils Conditions: The site will be sold "as-Wand it will be the developer's
responsibility to correct and pay for all costs associated with soil problem&
c, pylonr AOrovols: It is the develoxr's responsibility to undertake and
finance all applications required to obtain development approvals: including
rezoning and platting the site. The purchase agreement may be contingent upon
successfully rezoning the site.
d, UtdWerr It is the developer's responsibility to identify the locations of and
provide for the installation of all utility services from the public mains to the
individual units, consistent with the City's Subdivision Regulations.
e. Standords. The project must meet FHA minimum property standards and all
Plymouth City codes, and projects will be reviewed for energy efficiency.
E Cit Mw The City of Plymouth reserves the right to reject any or all of the
proposals or parts of theproposals and to negotiate modifications or proposals
submitted.
g. Non-Discrimination: The Applicant will not discriminate against any employee
or applicant for employment because of race, color, creed, religion, ancestry, sex,
national origin, affectional preference, disability, age, or marital status.
h. dagLa.1&g Morkering: The selected Applicant shall agree to comply in writing
with Affirmative Marketing requirements.
L Hold Harmless: At and from the date hereof, the Applicant agrees to defend,
indemnify and bold the City of Plymouth harmless from any and all claims or
lawsuits that may arise from the Applicant's activities under the provisions of this
Agreement, that are attributable to the negligent or otherwise wrongful acts or
omissions, including breach of specific contractual duties of the Applicant or the
Applicant's independent contractors, agents, employees or delegates. frothing
herein shall be construed to obligate the Applicant to protect, indemnify and save
the City of Plymouth, its officers and employees harmless from and against
liabilities, losses damages, costs, expenses (including attorney's fees), causes of
action, suites, claims demands and judgments arising from or by reason of the
negligent or wrongful acts or omissions of the City of Plymouth, or any of its
agents, employees or officers.
j. krerem QfMember efthe City: Ito member of the governing body of the. City and
no other officer, employee or agent of the City who exercises any fu fiction or
resporsibilities in connection with the carrying out of the project to which this
Proposal pertains, shall. have any personal interest, direct or indirect, in the
Agreement.
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L Insurance: The Applicant is required to fiunish..the City with certificates of
insurance showing coverage is in force throughout the time of the contract, in the.
amounts and types specified below:
Types of insurance required include general liability, auto, builder's risk,
worker's comp, and any other insurance related to the project. On all
insurance certificates and/or policies provided for this contract, the Applicant
shall name the City of.Plymouth as additional insured by endorsement to the
policy.
Comprehensive general liability insurance in a combined single amount not
less than 51,000,000;
Worker's compensation insurance in amounts and coverages required by law;
Builder's risk completed value non-reporting.fbrm of fire, extended coverage,
vandalism and malicious mischief hazard insurance covering the,full
replacement value of the project; and
Any other insurance related to the project that the City might reasonably
require.
Submit Proposals To:
Anne W.. Hurlburt, AICD
3400 Plymouth Boulevard
Plymouth,AIN 55447
Proposals most be received at: the above address by
May 10, 2004 no later than 4:00 pm.
Incomplete proposals will NOT be accepted.
The City of Plymouth reserves the right to reject any or all proposals.
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