HomeMy WebLinkAboutHousing & Redevelopment Authority Packet 06-19-2003STAFF REPORTS , MEETING OF JUNE 199 2003
CITY OF PLYMOUTH HRA
AGENDA
PLYMOUTH HOUSING AND REDEVELOPMENT AUTHORITY
THURSDAY, JUNE 19, 2003 7:00 p.m.
WHERE: Medicine Lake Room
City of Plymouth
3400 Plymouth Boulevard
Plymouth, MN 55447
CONSENT AGENDA
All items listed with an asterisk (*) are considered to be routine by the Housing and
Redevelopment Authority and will be enacted by one motion. There will be no separate discussion
of these items unless a Commissioner, citizen or petitioner so requests, in which event the item will
be removed from the consent agenda and considered in normal sequence on the agenda.
1. CALL TO ORDER - 7:00 P.M.
2. APPROVAL OF MINUTES
3. CONSENT AGENDA*
A. Plymouth Towne Square. Accept Monthly Housing Reports
B. T.R.A.LL.S. Approve the T.R.A.I.L.S. Family Self -Sufficiency Program budget and
extension of the Program Agreement.
4. NEW BUSINESS
A. Plymouth Towne Square. Solicitation Policy.
B. Strategic Plan Item 1C — Increase First Time Homebuyer Resources.
C. Strategic Plan Update and Progress Report.
5. ADJOURNMENT
3 A.
LU MDRANDUM
To: Anne Nurlburt A Jim Barnes
From: Kathy Boom% Managing Director, Plymouth Towne Square
Date:. June 12,200
RE: PTS Monthly Report for June 2003
June Newaletter and May Calendar acted ad
April financial statement attached
A resident in a two bedroom (312) moved into a 14MFOCm handicap unit (224) on May
New residents moved into apartment 233 on May 21" and apartment 312 on May 31't.
A Couple in apaMretit 313 made an internal move to apartment 316 on May 318. This
was a two-bedroom to a two-bedroom transfer and they paid the transfer fee.
Notice was given by the famdly of the resident in 107 for July 110 move out. This resident
will remain in a care center.
Notice was also gore by the family of a single resident in apartment 202 that she will
remain in a care center. A resident from a one bedroom will make an internal move to
Oft apartment.
Letters were mailed to people on the wait list informing them of their wait list number.
Administrative
Full time caretakers were intaniewed. We have hired a gentleman who has has many
years of experience working as a Maintenance Supervisor in a care center and also an
elementary school in Redwood Falls, MN. He is married with two grown daughters. His
start date is June 10
Both our beauticians have now left. We will place an ad in the Star Tribune to hire
another one. The beautician that held the Managers license left because of health
Issues and her partner left because she did not hold a managers license.
Plant Operations
Selo. Anderson and BEI window replacement companies came to give us bids"for future
capitals to mpl:2oe the windows in the building.
T & D landscape was here on May 90i to toy fresh mulch around the shrubs and trees.
They have also provided a bid of $560 for digging out the rocks by the building. and
landscaping to help solve the garage water problem. They should Eegin the work in the
near future. The financial statements for April show a large variance in lawn care/snow
removal. This is because of the spring dean up which is always more than the average
monthly lawn maintenatwe bill.
Powerdean Carpet Goners were here on May 120i to begin cleaning the apartment
carpets that have nbt baen cleaned in three years or more. The remaining apartment
carpets will be cleared in June.
On May 1301 the garage was professionally swept by EnviroClean. Cost was $264.36.
May 21°t. 22"° and W all Bre windows in the building were professionally cleaned
Inside and out by BN Services out of Ely. MN. This was the annual cleaning. Cost was
3.168.66.
Our contract painter, painted. three two-bedroom apartments and Brent painted two one
bedrooms. Carpet and vinyl was bnsWlgd in apartmerris 233.312 and 101. Just carpet
was installed In 31&
R was Brent's last day on May 31. The resident's gave him a wonderful parry on May
28 wishing him well in his new career as a pastor in Pittsburgh.
Resident Services
May month is senior month so we had a few extra activities happening.
We started the month off with their favorite accordion player on May 11.
May 6'".we had a tremendous Salad Lunch with a great variety of salads mace and
contributed by the residents.
May a was a box lunch for the outgoing Resident Council and the incoming Resident
Committee members.
May 1401 was Get Together Taco night. The residents enjoyed It very much.
May 2001 The Great Roberto Magician was here. Tum out was poor. This was a topic
of discussion at the resident meeting two fts later. It was suggested that the timing of
the event was not good (1:00 p.m.) and that an event like this should be timed when the
residents could invite their grandchildren. These were constructive suggestions that the
sident activity committee will consider in the future.
May 22!d was the Resident Meeting where we celebrated the birthdays for the inand
I
May 20 in-place of the Pancake Breakfast they had an Egg Sake BmakfasL The blood
pressure check was al.the same time.
May 29P the m*Wft -gave Brent (the full time caretalter) agoing away party. Brent
sang for the residents.
May 31P we ended the month-long celebrations with a mot bow float party.
1: .:
a
ASSETS,
PLYMOUTH TOWNE SOUMS
BALANCE SHEET
APRIL 30, 2003
CURRENT ASSETS
PETTY CASH 500
CHECKING — OPERATIONS 33,743
SAVINGS -SECURITY DEPOSIT 37,280
A/R — TENANTS 3,811
A/R —'OTHER 11,913
DUE FROM CITY OF PLYMOUTH 20,762
INTEREST RECEIVABLE 19,690
PREPAID WORKERS COMP 19.837
TOTAL CURRENT ASSETS
FIXED ASSETS
LAND 459,247
LAND IMPROVEMENTS 75,323
BUILDINGS 5,663V963
FURNITURE & EQUIP—GENERAL 186.,179
FURNITURE & EQUIP—NSKPG 5,042
EQUIPMENT—COMPUTER 7,659
ACCUMULATED DEPRECIATIONe
A1D FURN & EQUIP—GENERAL 1,778,643)
TOTAL FIXED: ASSETS
NON—CURRENT ASSETS
INVESTMENTS—WORKING CAP.ITL 572,348
INVESTMENTS—DEBT SEW FUND 511,421
INVESTMEWM-CAPITAL IMPRV 256,191.
UNAMORTIZED START—UP COSTS 2,930
UNAMORTIZED ORGANIZ COSTS 165,166
ACCUM AMORTZ—ORGANIZ COST 93,960)
NON—CURRENT ASSETS
TOTAL ASSETS
li
129,536
4,618,770
1,404,116
6,152,422
aaanamdaa
F
PLYMOUTH TOWNE SQUARE
BALANCE SHEET
APRIL.30, 2003
LIABILITIES:
CURRENT, LIABILITIES
AOCOWYS PAYABLE TRADE
ACCRUED,"INTEREST
401K WITHHOLDING PAYABLE
ACCRUED REAL ESTATE TAX
ACCRUED MISCELLANEOUS
ACCRUED SALARIES/WAGES
CURRENT MATURITIES-L.T.
TENANT SECURITY DEPOSITS
TOTAL CURRENT LIABLITIES
LONG TERM LIABILITIES
DEBT SERVICE
BONDS PAYABLE
TOTAL LONG TERM LIABILITIES
TOTAL LIABLITIES
EQUITY:
CONTRIBUTED CAPITAL
RETAINED EARNINGS
TOTAL EQUITY
CURRENT YEAR INCOME (LOSS)
TOTAL LIABILITES & EQUITY
17,527
67,962
135
8,640
6,050
1,695
120,250
34,964
40,083)
4,649,000
4,608,917
1,000*000
271,635
257,223
4,866,140
1,271,635
14,647
6,152,422
aaaaeaaaa
MINIUM TORN[ RROAAE •. r
IAC001.SIAIEAESI
FOR IM 60111111 AND.EW7'AOUTNS INKII APRIL $0, 71103
1 1 1 1 1 1 1 1 1 1 1 1 [WINERY PERIOD 1 1 1 1 1 1 1 1 1 1 1 1 If 1 1 1 1 1 1 1 1 1 YEAR-10.NAIE 1 1 11 1 1 1 1 1 1 1 1 O
ACWAL DUOOEIII EAV11011AVI t ACIUAL W01EIE/ IAVIIOOEAVI E
0
REVENUE.
SERIAL REVENUE:
AUSISENI RENTS 17,136 13,000 11611 1 .11 171,111 117,300 11191 1 .11
MIA 1NOIVId1ALS 77,132 77,200 37 .1 19,919 90,004 1511 1 .11
REI SERIAL SEVEIVA 63,261 65,500 11371 1 .71 761,770 767,7[0 171101 1 .31
OTIEN OOWERII 11EVEAULS:
ITAUIT 61017 RfNIAL 700 200 11001 133.31 1109 1,709 11001 113.31
WAGE RENTAL 1,130 1,110 90 5.7 I'm 6,960 15 5.0
WEST CM REVENUE IH 11121 1100.41 WS 190 107 15.0
LAINKI REVENUE 900 DIA f0 3.6 3,371 3,160 91 7.1
RISCELLAAECUS REVENUE 10 10
INVE5IAENT IBM 6,921 1,600 373 1.0 19,690 10,100 1,790 1.0
DIAL 011111 RROR REVENUE 1.931 1,617 1611 7.7 37:711 0:110 1;111 1.0
IOIAL REVENUES 73,721 13,115 36 791,9.31 793,710 NI 7
i
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1
If
1
WHOM 100 SOIIARE
IKOIE. ITATERENT
FDE 1':;- MEIN ARI IM MRIMS EMEI APRIL 10, 7001
I l l l l l t l l l l l CIIfiRENI KAIOI 1 1 1 1 1 1 1 1 1 1 1 I l l l l l l l l t l l YfAA•1D•ONIE l l l t l l l l l l l l
ACILOk 11=1!1 FAV/IIIAfAVI 6 ACYUAL IVIDEILI FAV/Ism al t
aPEM11N4 [IKASEf
KRSONu[L E11ENSf41
RAAAOEA SALARIES 7,p! 7,110 111!1 (6.51 t1,531 10,110 lisp 16.11
NAIRIEMMCE SALARIES 1,631 I'm 711 II.S 1,164 7,400 17611 0.61 1
OWESEE IRI SALARIES 111 140 1411 116.11 I,SM 1,600 11 1
EMPLOYEE KAEFIIS 1,601 960 fill 14.31 4,708 4,790 It 1.9
KNINAI/IIIIN1114 790 1!0 100.0 1,000 1,000 100.0
OIVEI PERSONNEL COSIS ril 190 11611 181.11 1,075 IA 17401 171.71
Folk PERSAWL EIFENSES 6,177 6.20 a .6 76,6/6 75,965 11091 1 .41
120KIIY AOAIIISIRA1l0u
OFFICE SUPPIIES 6 MESSES 177 113 IS 17.9 16 560 1/ 73
1AM! EMA6E5 A; 75 1141 117.01 113 100 11131 3115.01
EQUIP LFASUNAINI/REPAIRS Hl 255 131 11.71 Vol 1,020 33 1.7 a
OKI 6 SOBS ilif0AS 10 10 100.0 10 40 100.0
EMPLOYEE AURAE 70 70 106.0 s0 I0 100.0
IELEPMOME 517 515 III 11.71 7,315 7,100 1151 1 .11 r
LEGAL 6 OTNE8 PROFESSIONk 45 45 100.0 UO I10 100.0
AVIII/01 FEES I0/ no 1,200 1,700
LICENKS, PERMITS 6 IK6 65 6S 100.0 760 260 100.0 a
MANAGEMENT FEES 4,000 4,600 16,000 16,000
POSIAK/OPEMISRI DELIVERY N At 100.0 100 740 110 11.3
1211111111 75 25• 190.0 100 100 106.6 N1/
RESIDENT 6ER/ICEf FIFEAK 110 150 11601 - 1106.11 at 900 IS 1.1
RISCELLAMEOUS PIRWHIY 75 7! 100.0 100 Igo 100.0
J
Iola PLOP AORINISIMIl011 5,615 5,695 N 1.4 IN 73,066 122 3.9
W.1E110 6 LEASIp1
1
in9RaurxIp1AEfAUA6E
INCQ9[ flRl[AIAI
i
fOR ME OOAIN AND fOURADRINS EAOrl APRIL 30, 7905
I I I I I I I I I A I I CURRf.RI PERIOD 11 1 1 I 1 1 1 1 8 1 I I I I I I I I I I 1 1 IEAR•10.OAIE 11 I I A I I I I I 1 A
ACTUAL 1141GEIED FAVIIUN AVI f ACTUAL RUDGLTi6 IAV/IUNFAVI 1
UIILIIIES9
UIILIIIES•CLECIRIC I'm 1,513 110 1.1 3,169 6,To 411 A.1
UIIL111L'•941E0 6 SORER 163 310 115 57.4 1.". 2,160 101 52.5
UIIIIIIE,4119 3,770 5,773 3 .2 I1,..' 17,900 14,4311 131.11
TOTAL UTILITIES 3,070 3,510 790 3.3 26,539 71,740 3,119) 113.61
S
CLEARING:
SUPPLIES•6EAERAL 15 15 66 60.0 391 300 1911 137,31
LEANTN6 51PPLIES 73 50 75 30.0 M6 700 11961 121.4.01
CONTRACT LAW SM 50 100.0 700 700 100.0
TOTAL CLEANIA16 40 115 135 71.1 I,M1Ai 100 I31:1 154.11 3
REPAIIIS 6 PAIRIERANCEI J
CONTRACT LAIOR SIi 50 109.0 700 20r 10010
BUILDING I GROUNDS SUPPLIES 56 115 119 69.0 596 100 106 14.9
AFFAIRS A 90r0IERANCi 2,199 3,219 1,019 37.9 9,081 13,110 4,079 30.1
ELEVATOR REPAIRSINAINI 711 219 IBI 17.91 1,149 1,116 ITT) 11.01
N99C SUPPLIES 6 REPAIR 1,010 1,010 100.0 3,156 4,0-.0 786 1.6
AISCCLLANEINIS 116 EIPCRSES 159 100 100.9 400 100 100.0
UNIT TURNOVER 1,715 1,715 100.0 6,697 6,130 161 2.1
TRASH REN09AL 607 400 i91 17.31 1,619 1,6A0 1191 11.71
NATER 50f101,11 356 371 1301 19.31 693 1,796 601 46.4 ri
FEST EONIROL 177 IN I 9
LARK CAREIENOR REMOVAL 7:161 11,9811 1761.41 6:711 3.610 135.0116911,6111
f010L REPAIRS 6 PA16, 6,052 8;191 7,039 75.7 79,431 37,490 4,039 17.5
J
wTALmE91m1d
w*OPERATIN [IFINSES
NEI OPERATING INCINSE
FLIVOUINnM SIMAIll
lg=mAIEKw
IN 101 MISS ANUnUR-SlinS (IDEA MAIL W,wm
LUIRE"/SPIN v"^v^v"^^^^ v^^^^o"v^^"^ YEAR-n~wn"^","o^^^^""
111,000 17,000
mw vm m m
m^ w^ n^ n,M^
7,160 7,160 6,640 8,642
22,654 27'al 616 61&
w m mw
5,964 75,964 103.856 103,059
w."T w= 7,*? p 219,71/ m*479
5,934 3,316 7,619 n^ w*n 17,11/
hrlmulN I1NAE 1auluE '..J
TRICK SIIIEREAI
IDI IRE TOO 108118 ENREO AIRIL•30, 7003
JAN Ip Mp RPR PAY JUN JUL, AW NET, KI ROY OEC YID
REVENUE
RENIAI REY[AIEO
PI.YIDENI RENTS 12,689 11,003 13,363 • 17,836 111,171
i IADIVIGOALS 71,590 13,265 77,562 77,537 19,9W
NET RENTAL 11[01111[ 60,719 66,100 65,915 65,568 761,770
OTHER PROIERTV RLVE11111
BEAUTY SHOP RENTAL 760 Ire 700 700 800
BPRAGE RENTAL 1,030 1,130 1,015 I've 1,305
RTEST AVON REVENUE 365 100 805
LAUNDRY REVENUE 916 900 010 909 3,510
RISCELLAREOUS REVENUE 00 00
IR'&OIAENI IRM.1 0,973 0,913 0,973 0,92' 19,690
TOTAL 011[11 PRIOR REVENUE 0.600 1,853 7,906 7,873 37,716
TOTAL WEALTH 17,083 10,001 13,131 13,771 793,910
II WITH TONNE SPJARE
INCOME STATEMENT
IN THE FOUR MONTHS ENIE/ APRIL 30, 7003
JAN III MAR AIR FAT JUN JUL AOS SI OEI NOV IEC III
OPERATING MATES
PERSONNEL EIMENSEll
MANAGER SALARIES 7,911 1,613 7,981 t,n5
MAINTENANCE SALARIES 7,101 1,671 1,999 . 1,637
MOUSEIEEPINS SALARIES 197 501 956 111
EMPLOYEE IENEFIIS 1,191 1,05 1,01.9 1,001
OTHER PERSONNEL COSTS 711 ISO 216 3x
TOTAL FERS04PEL EIPENSES 1,017 6,070 6,691 6,377
PROPERTY AORINISIRIIION:
OFFICE SUPPLIES A EIFENSIS 167 163 95 177
IANI CHARGES 39 61 69 93
EOUIP LEASURAINIIREPAIRS 713 713 713 751
TELEPHONE 506 516 513 581
AUIITITAI FEES 100 100 S00 190
MANAGEMENT FEES 9,On 9,000 9,000 9,000
POSIAGEIOVEAMIINI IELIVERT 31 67
RESIIEI., SERVICES EIFENSE 91 701 170 310
IOIAL PAP AOMINISIBAIION 5,563 5,611 5,595 5,615
MAR7filNG I LEASING:
11.531
1,661
I,Sn
9,79A
I,OH
76,011
516
71f
111
7, SIS
1,700
16,000
100
In
n,ln
9
PLYROUIN IOLOIE SQUARE
IOCUBE SIAIEREII
FOR THE POOR PAINS ENDED APRIL 30, 7005
JAB FED BAR APR BAY JUN JUL AUG Sir ACI III DEC 910
UIILIIIESI
UIIL1Tli5-ELECIRIC 1,517 1,409 1,307 1,435 5,769
UIILIIIES-BAIER A SERER 392 397 310 365 1,459
UIILIIIES-WS 4,751 4,586 5,789 3,770 11,351
TOTAL UTILITIES 6,111 6,381 6,901 5,070 24,559
CLEANING:
SUPPLIES -GENERAL. 381 If 397
CLEANING SUPPLIES 311 369 S5 25 61b
TOTAL CLEANING SL7 690 SS 40 1.083
REPAIIS I PAINTENANCE:
BUILDING 4 GROUNDS SUPPLIES 176 320 45 56 596
RETAINS A RAINIENAKE. 3,197 1,415 2,269 2,199 9,001
ELEVATOR REPAIRSIRAIII 862 781 1,149
NVAC SUPh IES A REPAIR 3,106 651 3,156
PATI TURNOVER 1,141 3,161 7,317 6,691
RASH REMOVAL 401 404 405 701 1,619
VAIER WITHER 341 354 693
PESI CONIROL 111 171
LAIN CAREIGNOU REMOVAL 1, I1b 118 7,141 4,111
TOTAL P.EIAIRS A RATE[ 1,019 7,484 6,006 6,0$7 71,431
9
PLYAOUIN TOME SOUAAE
INCOAE SIATENFNI s
POA IAE FOOD NOMINS ENKI APRIL 36, 7003
JAN no RAN APA BAY JOR JUL ALI SEP 6CT A09 DEC Y10
OEPRECIAI IOMIARGIII I IAI IOM, s
DEPRECIAIIOM I8,Ik0 II,060 11,060 11,000 77,000
AM1OAl11AI1O,---. 716 716 714 714 1,096
IOIAL DEPRECIANOA11 11,714 11,714 IB,714 18,114 13,096
TAIESIMEREST11A5URANCE: S
PAWAI IN LIEU 9 PAW IRIS 7,160 7,160 7,160 7,160 1,646
INIERF.S1 EIPERSE 77,634 77,6'1 77,654 77,654 90,616
PROPf.AIY INSURANCE 1,150 1,150 1,150 I,ISO 4,600 s
IOIAL IA11611111INS 75,966 75,964 75,964 75,964 03,156
a
IOIAL OPERAIING FIPENSE5 77,770 70,436 69,346 61,717 779,781
NEI OPERA11N6 INCOME 663 3,515 4,485 5,934 14,641
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HAPPY FATHERS DAY
June 15, 2003
IFat6r's/ gran fathers., sons? brothers. uncles.
Enjoy, your special Jay:l
of of
1
MORE
JUNE BIRTHDAYS -
r
VI HATCHER 1 Apt. 115
ANGLE LAYMAN 1 Apt. 319
JEANETTE SMITH 5 Apt. 233
DELORES ISKIERKA 6 Apt.. 324
HELEN GARBERG 11 Apt.:225
SHUMAN SUN LI 19 Apt' 114
THELMA HANNO 20 Apt. 230
GERALD (GR) RIDDLE 26 Apt. 329
ED HANSEN 30 Apt. 315
h.
TORNADO/SEVERE WEATHER
We are again approaching the Tornado and Severe Weather
season. I am including the Tornado and Severe Weather
procedure for you to read and refresh your memory.
Tornado/Severe Weather
If there is a tornado watch, warning cr a severe weather waning
for the Plymouth area, commercial radio/TV will alert you.
The National Weather Service issues a "Tornado Watch" or
Severe Thunderstorm Watch" when weather conditions are right
1 for a tornado or severe weather. This gives us time to prepare and
to watch the developing conditions; however, when the National
Weather Service issues a "Tornado Warning", a tornado has been
sighted and the Civil Defense sirens will sound.
WATCH" means that conditions are right for a
Tomado/Severe Weather.
WARNING" means. that a Tornado/Severe Weather
has been sighted.
This. -is an urgent warning - if you are in your apartment pull your
drapes and take shelter immediately in. your bathroom. If you are
on the first floor or public areas, move to an interior hall or lounge
area. Always stay away from windows. The garage is not a secure
area due to possible pressure on ove.,: 1 ..00rs and the danger of
flooding.
DID YOU KNOW?
National Night Out will be Tuesday, August S`h —
mark your
calendar for our picnic and entertainment.
Our caretakers do not work on weekends, but they are On -Call.
If you need immediate medical assist`hnce call 911.
If your kitchen and bathroom cabinets are in. need of a little life
added to them, we recommend a product called AULWOOD. It is
an oil and. works great.
It takes 4 pounds of potatoes to make a pound of potato chips.
a We ask that you do not use the washers and dryers past 10:00
p.m. as it is disturbing to your neighbors.
Kilts originated in France, not Scotland.
The tablets you use in your toilet deteriorates the rubber fittings
due to their high chlorine content, so please do not use them.
This is a good time to clean the filter in your Air Conditioner.
The caretakers bring the empty laundry soap jugs that are left in
the laundries to the recycling. They would much prefer von. u to do
it! Thank you!
The largest fruit crop on earth is grapes, followed by bananas.
If you do not rinse out recyclable cans and bottles, the odors will
attract. rodents.
If you can't see the bright side,
polish the dull side."
WELCOME TO OUR NEW RESIDENTS!
Jeanette and Stephen Smith in apartment 233
0" Dee and Jim Flaa in apartment 312
Denise and Mike Pelz our new Full Time Caretaker in 101.
POO&6 ROD* 956 PIS
TAI CHI DEMONSTRATION
Monday morning at 10:00 a.m.
In the dining room.
Come and see what Tai Chi is all about
and how great it is for your health.
JOSEPHINE'S APAREAL
Josephine's will be here on June 9thfrom 10-12
with her sale items.
Everything will be 25% off.
CUB PHAIDIACY
Cub Pharmacist, Doug White, will be here on June 11th at 2:00,
to answer any of your Pharmaceutical questions.
GREAT TIP FROM THE
STAR NEWSPAPER!
Qf have heard two tps about
pn• Oae was to t a dean, by$otr•,
din ith" t iti'Iti oftAiat
dOM— Theotfiwastpeib:
thteetennhiba0stoaNOW of '
dentes; Dpgsellher ofthei e .
tadadques aottialb iealce the ":
cbtlte:trfastaM411aq, why?
Athe tennis Wand towel
saaeeg es sotmdlike an ur-
ban legea thdostbeliev
able. but nofacts:availableto
support the ideL .
To improve dryer efiiden y:
Clean the lint MterWker ev= •
ery cycle.
Replaceanyflexibleventiag
with smooth metal ducting.
M- espedallytineifyou'
have.,e 8Iwdble pplastic duct-
iitg;Theplasticductingtsriajor fire
a:
ttss
hould
reiepla6ed
Cfeaathe ducctt' ati"t
twiceayear. Untwinaavmu=
late at joints; fastenerp -n< - -
donsandelbo'#L ,.
Inspect and dean aecti- .
mulated lint hom the damper
attheexhausthood.
01
W June 2003 ,
Monthly Planner
2 3 4 S 6 7
90 AM tlueb 8:70 AM Tri Chi Chip 4.eo wwt d I.A.wee 6:70 AM Tri Chi Chili 10:00 AM Boldest 8:70 AM Tri Chi Chili 6:d1 PM Cady (Srl.)
tIa in 10:00 AM Td Cbl 1 100 AM B:bk Study CsRer 4:00 PM Poker
Drsaosurrtleu 9e70 AM Men's Club 1:70 PM 7/17 Codi DR 7:110 PM BINGO
7:00 PM SCNWAN'S 15:1110101610rdiffor.)
7:00 PM DINGO IIA17Y FRRT FOOT CARR /
8 9 14 11 12 13 14
908 AM Glmseb 6:30 AM Tri Chi Chili 99x1 AM oi•I.A.Ride 8:70 AM Tri Chi Chili 10:00 AM Resident 8:70 AM Tri Chi Chili bill PM Codi (Sat.)
I IO:DO AM -170 PM IMM91111) 10:00 AM D:bliseSurlyColfir4:00 PM PokerJsroepbhsdrAPrrerl9:70 AM Men's Clab 1:70 PM 7/17 Grdr DR 7:00 PM DINGO
7:00 PM BINGO 5:00 PM Grdr(Yue.)
JS /6 17 18 19 20 21
9;00 AM Clmsel: 8:70 AM Tai Chi Cl:ih 9'00 AM dd.A.Ride 8:70 AM Tri Chi Chili 10:00 AM Rrtlderl 8:70 AM Tri Chi Chih 6:00 PM Cards (Srt)
snvk 7:00 PM SCH WAN'S 10:00 AM Bible Study Colla 4:00 JIM Polar Ssmmrr Brdw
7:00 PM BINGO 9:70 AM Metes Club
3;00 PM GrdrjTsse.)
1:30 PM 7/13 Cards DR 7:00 PM DINGO
PATII6R'S DAY
22 23 24 25 26 27 28
90AM Clnreb 8:70 AM Tri Chi Chili 9110 AM Oht.A.Ride 8:70 AM Tri Chi Chih 10:00 AM Retidetsl 8:70 AM Tri Chi Chih Ot70'AM -10:00 AM
tlereice 7:00 PM BINGO
9iffnemAmn :
70 AM Men's CIs6
10:00 AM Bible 81udcany
It00 PM RESIDENT
4:00 I'M PAW BAR KP
SAO PM Grde(Tus.)
1:70 PM)/q Cody OR
MEETING 9:70 AM Blood Pressure
7:00 PM DINGO 60 PM Cads (Su.)
l(O AM COFFEE
29 30
9:00 AM Qrrcb 0:70 AM Tri Chi Chih Most July
A M T W T P S A M T W
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I A -
CMIT OF PLYMOU IR l
3400 PLYMOLnM BOULEVARD, PLYMOUTH, MN SS447
DATE: June S, 2003 for Housing and Redevelopment Authority Meeting of June 1), 2003
TO: Plymanh Housing and Redevelopment Authority
FROM: Denise Hutt. Support Services Manager duough A urlbw% Executive Director
SUBJECT: Resolution Approving the TY-M.L.S. Family Self -Sufficiency Program Budget and
Extorsion of the Program Agreement
In July, 1995. the HRA and the St. Louis Park Housing Authority jointly initiated doe Traing and
Resources to Attain Individual Long Tam Success (TRAILS) family self-sufficiency program. The
program is designed to provide social services,.edueetion and job training to assist Section 8 Participants
in reducing their dependency on pt&* essusance and attain individual gams.
The program is operated by the nonprofit Employment Action Canter (EAC) under an agreement among
the three agencies that will need to be extended for an additional twelve months. The Program cum*
has 28 participants from Plymouth and 37 fiom St. Louis Part. More than 67% of these participants are
1 currently employed, pith the remainder in the process of looking for work, in a vocational or educational
prognuo, or being assessed for service needs. From July, 2002 to present, five Plymanh participants
have successfully completed the program. The escmw disbursements ranged Com 52.330 to 59,450.
Three indicated that they would be using their fins to purchase homes and one to startup a
business.
The proposed program budget of 552,257.62 supports cage maoagaaent services to a maximum of 70
continuous participants. The proposed budget is a 13.58% decrease form the currant year's budget of
SS9,355. The salary/trimge benefit portion of the budget was decreased due to the cage manager's request
for reduction in hams to a f=,&y work week. The operating costs potion of the budget was nweased
5963 due to new lime items for coaputer n amok, equipment rental and computer maintenance at EAC.
Based on a cond u stiom of a 00/40 split, Plymouth's 40% share of the S52,2S7.62 budget would be
520,903.50. We expect to fund this cost with S19,62S.85 in HUD Family Self -Sufficiency Coordinator
finding with the remaining $1,277.20 from CDBG funds.
1 recommend that the BRA Board adopt the attached resolute approving the budget and
extension of the Program agrer:asent for the TM AJI.S. Family . Sdt.SaWki ney Program
Ataclunents:
1. HRA Resolution 2003-04
2. Proposed 2003-2004 T.RAI.L.S. Budget
3. May, 2003 TRAI.L.S. Report
NACommunity DevelopmeotXHOUSINGMA%STAFFREP120031TRAILSbudget.doc
1 HRA RESOLUTION 2003-10
APPROVING THE BUDGET FOR TIME T o s ;a c FAMILY SELF-SUFFICIENCY
PROGRAM. FOR THE 20034M PROGRAM YEAR AND AUTHORIZING
EXTENSION OF THE AGREEMENT FOR OPERATION OF THE PROGRAM
WHEREAS, the Plymouth Housing and Redevelopment Authority and St. Louis Park Housing
Authority have cooperatively worked together to initiate T.RA.I.L.S., a joint Family Self-
Suffrctency Ptogeam to provide social services, education and job training to help Section 8 and
Public Housing participants in the two cities reduce dependency on public assistance; and
WHEREAS, a budget for the program year starting July 1, 2003 for $52,257.62 has been
proposed to serve an average of 70 program participants, 28 of whom are to be Plymouth HRA
clients,
WHEREAS, the HRA's propoitional share of the proposed budget is $20,903.05 to be paid with
HUD Section 8 Family Self -Sufficiency Coordinator figs and Community Development Block
Grant finds allocated to the HRA by the. Plymouth City Council;
NOW, THEREFORE, BE IT RESOLVED BV THE HOUSING AND REDEVELOPMENT
AUTHORITY IN AND FOR THE CITY OF PLYMOUTH, MINNESOTA, that it approves the 1
proposod Budget for the TILA.I.L.S. Family Self -Sufficiency program for the program year ".0
starting July 1, 2003; and the use of the HUD Section 8 Family Self -Sufficiency Coordinator
funding and as needed up to $9,000 in Community Development Block Grant funds for said
budget; and
BE IT FURTHER RESOLVED, that the HRA Chau and Executive Director are hereby
arthorind to acetate any documents necessary to extend the Agreement among the Plymouth
HRA, the SL Louis Pack Housing Authority and Employment Action Center dated July 15, IM
for the operation of the TJLAJLL.S. program for a period. of up to twelve months, consistent
with the approved budget.
Adopted by the -Plymouth Housing and Redevelopment Authority on June 19, 2003.
rticuffmmiq IMAL me
ME
J
1 Date: May 20,2003
TRAILS Program Budget St. Louis Park S Plymouth
Salaries Employees FTE SLP PLYM Total
Susan Wiseman 0.8 25.668.00 1 $15.400.801 10.267.20 525.668.00
Kevin Meehan 1 0.11 4,948-221 1 $2,958.931 1,979.29 54.948.22
15etsy McMillan 1 0.031 2,562.001 1 $1.537.201 1,024.801 $2.562.1
Subtotal 1 Salaries total 33.178.22
Subtotal 2 Vac And Sick Leave 1.658.91
Subtotal 3 SubtT 1 + 2 534.837.13
Fringe Sub? 3 X.2445 8,517.68
Admin SubT 3 X.1639 5.709.81
Total Salarie s + Fringe + Admin 549.064.62
OPERATING EXPENSES
Number Resnurne Use
7050 Contracted Svs.
7110 Program Supplies
7120 Office Supplies
7220 Wireless
7210 Telephone Base
7310 Postage General
7320 IShipoina 8 Bulk Mail
7330 IMessenger 8 Deliv Svs.
6010 Office Rental
6210 Maintenance Svs.
7410 Outside Printing
7420 Artwork
7430 Subscri. & Publicat.
7510 Local Travel
7520 Registration Fees Conf.
7530 lEducatni. Exp. Staff
7561 Meeting supplies
7630 1Equipment Rental
7640 E ui ment Maintenc.
7811 Organization Dues
7890 Other.
8100 Personal Welfare Clts.
8200 Transportation Clts.
8400 Educational Asst. Clts.
9210
19,906.93 13.271.29 $33,178.22
995.35 663.56 1,658.91
20,902.28 13,934.85 34,837.13
5.110.61 3.407.07 58,517.68
3,425.88 2,283.92 55,709.81
29,438.77 19.625.85 49.064.62
Sue Wiseman: Breakout of Salary and Fringe Renefits
Salary: $25,668.00 Excel file @ R drive:EAC CentenTraMevins Budget
J Fringe: S 7.873.01
Total: $33,541.01
TRAILS
Budget
July 1, 2003 - June 30, 2004
Program Coordinator 825,668
10% supervisaft salary 4.848
3% directaft salary. 2.562
Fringe Beneft 10.177
Adtntntswtive Costs 5.710
toll RESOURCE cost to operate —
eontraFlod overhead for payroll,
accounting, audit, ate.)
Local travel 330
c.
StiA trainingfOrganisatlon Dues 185
Pastags 148
Program, Ofike, and Yeaft supplies 844
Printing 100
Participant travd. daycare. emergency
needs
1000
Resouron Computer Network Access sus
GRAND TOTAL: 52.268
This isupports case management services to a maximum of seventy
continuous participants.
i
T.R.A.I.L.S. MONTHLY REPORT - May 2003 1
Plymouth SL Louis ParkCurrent Total T tgl SLP Cum .mum
urrent Mid , is 28 39 67' 216 122 94
Individuals under contract
r .• fir.:..:>. .. :. ... ..,
Current Month by Citr Fiscal YTD
New Enrollments 2 2 24
Separations by type
Plymouth SL Louis Park
Successful. Completions 0 0 8
Withdrawals 0 0 3
Terminations 0 0 7
Transfers: 0 0 2
Plymouth SL Louis Park Combined
Economic Status May May Current Totals
Currently working: 17 28 4S 0.67
Job search/assessment 8 8 16 0.24
School: 3 3 6 0.09
Total 67
Demographics — Plymouth SL Louis Park Combined
Age May May Current Totals
18.24: 4 4 8
25.30: 6 8 14
31.40: 1.2 18 30
41-50:. 3 6 9
51.60: 3 3 6
TOW 667
Sex -
Female: 26 36 62
Male: 2 3 5
TOW V
Race
Asian/Pacific: 0 1 1
African American: 13 25 38
Caucasian: 14 11 2S
Hispanic/Latina: 0 1 1
L Native American: 0 0 0
Multi -Racial: 0 1 1
Other. 1 0 1
e
row 67
1
J
DATE: May 7, 2003 for Housing and Redevelopment Authority Meeting of May 15, 2003
TO: PbLpaouth Housing and Redevelopment Authority
FROM: Housing Manager through Anne Hurlburt, Executive Director
SUBJECT: Plymouth Towne Square policy on solicitations and posting of information
BACKGROUND
At the May 2003 HRA Board meeting, the Commissioners discussed creating a solicitation and
information posting policy for Plymouth Towne Square.. The Board felt it was important that
this policy be as least restrictive as possible and that the policy relies on resident input for the
decision making process.
Staff has drafted the attached policy based on the Board's discussion in May and has asked the
City's attorney to review the policy to ensure we are not approving a policy that would create
issues in the futtm
I recommend that the Plymouth Housing and Redevelopment Authority Board of
Commissioners adopt the attached policy on solicitations and informatioa posting for
Plymouth Towne Square.
ATTACHMENTS
1. Draft sol jcitation and information posting policy for Plymouth Towne Square
yA0
Solicitation and Information Dissemination
Pokey
Draft hme 19.2003
The Plymouth Housing and Redevelopment. Authority believes that the residents living at
Plymouth Towne Square (PTS) should be afforded thesame rights to security and
privacy as all other residents of the community. Residents have the right to choose if
they would like to receive oral or written solicitations in their home.
The HRA realizes that from time to time, individuals or groups that do not reside in the
building or have a connection with. the HRA or the City of Plymouth may want to address
the residents regarding various topics. The following procedures are to be followed and
provided to anyone who wishes to solicit, in any manner. the residents of M.
1. Han outside party would like to speak or make a presentation to the residents of
PIS thev must contact the on-site manager to obtain a form, on which they must
provide the following information:
a. Name of person. requesting to speak or present information to residents.
b. Name of business (if applicable).
c. Contact phone number.
d. Summary of information that will be presented.
e. Any printed material they intend to distribute at the meeting or post prior
to the meeting.
2. The on-site manager will forward the request to the Resident Council President.
3. The Resident Council President will .place the request on the next meeting agenda
4. At the naxt meeting, the residents attending the meeting will vote whether to grant
or deny the zequest. A simple majority will be required.
S. The onsite manager will inform the individual as to the wishes of the residents,
and post notice of the meeting or event on the Residents and Community.Bulletin
Board and in the P TS Newsletter (timing permitting.)
Non-residents will not be allowed to distribute written information or flyers to resident
apartments. Residents may distribute information to resident apartments after informing
the onsite manager. Any written materials shall include the name,. address and phone
number of the resident who is responsible. .
ibstioeon Bolktin Boards.
Plymouth Towne Square will have two bulletin boards. One board will be for official
PTS information and the second bulletin board will be for residents to post general
information.
Official Plvmanh Towne Sao= Bulletin Board
1. Monthly PTS newsletter
2. General information relating to the building
3. Work Order requests and procedures
4. Information about community services of interest to residents (i.e.
transportation services)
Residents & Community Bulletin Board
1. Announcements or information feom the Resident's Council
2. General information any resident would lute to post, including notices of
events, it. -.ms for sale, etc.
Political Candidates
Not withstanding the above policy, political candidates who have filed for election to
public office and campaign workers may access the building provided they do so solely
for the purpose.:°campaigning. The following list provides additional clarification for
poetical candidates.
The resident(s) may deny admittance into a particular apartment.
The on-site manager can require proper identification.
The on-site manager can limit the number of visits by a candidate or their
workers.
The on-site manager can require a prior appointment to gain access to the
building.
The on-site manager may deny admittance or can request the political candidate
and campaign workers leave the building for good cause
J
rk
c- MEMO
C1TY OF PLYMOUTH
3400 PLYMOUTH BOULEVARD, PLYMOUTH, MR 55447
DATE: June 10, 2003 for Housing and Redevelopment Authority Meeting of June 19,
2003
TO: Plymouth Housing and Redevelopment AuthO
14
FROM: T y Jones, HRA Specialist, through A20 Bames, Housing Manager and Anne
Hurlbum Executive Director
SUBJECT: Administration of various first time homebuyer mortgage programs offered
trough the Minnesota Housing Finance Agency (NEMA)
As part of the HRA Strategic Plan, Action Item 1(C) states that the HRA will investigate and
consider becoming an administrator for various fust time homebuyer mortgage programs offered
through the Minnesota Housing Finance Agency (UMA). Specifically, MHFA offers the
following first time homebuyer mortgage programs: Minnesota Mortgage Program (MMP),
Minnesota Cities Participation Program (MCPP) and Community Activity Set-Asi.e (CASA)
Program. A detailed description of each of these first time homebuyer mortgage programs is
listed below as well as on the attached spreadsheet.
Minnesota Mortgage Program (MMP) - The Minnesota Mortgage Program provides
mortgages with below market interest Hues to first-time homebuyers in Minnesota Currently,
the interest rate is 4.75% with 0 points for a 30 -year fixed mortgage. Under this program. the
maximum home purchase price limit is 5204,183.00 for an existing home and new construction
is net permitted., While not currently the case, the interest rates and terms for the Minnesota
Mortgage Program are typically not as competitive as the other programs offered through
NWA. so these fins are frequently used last.
Minnesota Cities Participation Program (MCPP) - The Minnesota Cities Participation
Program provides mortgages with below market interest rates to first time homebuyers m
designated geographical areas. At this time, the City of Plymouth participates with MCPP as
part of a suburban Hennepin County partnership, with the County administering the program for
the City of Plymouth. Currently, the interest rate is 4.75% with 0 points fora 30 -year fixed
mortgage. Under this program, the maximum home purchase price limit is $175,591.00 for an
adding home and 5199,000.00` for new construction. During the :002 funding round, while
adequate fimdmg was amailable, there were no first time homebuyers m the City of Plymouth that
IS.
utilized this program. While the interest rates and terms have improved, the lack ofpatticipation In
in the 2002 funding round was most likely due to the program not being as competitive as other
market rate products that were available.
Commually Activity Set Nide (CASA) - The Community Activity Set -Aside Prognun
provides an opportunity for a8brdable homeownership under targeted community initiatives
Currently, the interest nate is 4.63% with 0 points for a.30 -year fixed mortgage. Under this
program, the maximum home purchase price limit is 5204,183.00 for an existing home and
5228,059.00 for new construction. Through a parmership with US Bank, the Plymouth HRA has
received a CASA allocation in the past. This allocation was permitted to beused citywide, but a
majority of the funds were used at the Reserve Development.
Homeownersbip Assistance Find (HAF) - The Homeownership Assistance Fund (HAF)
Program provides down payment and closing costs assistance up to 53,000.00 and monthly
payment assistance of up to $60.00. This assistance is provided through a 096, deferred loan and
is only available to first time homebuyers who receive funding through MMP, MCPP or CASA.
For recipients of CASA funds. 5I0,000.00 in equity contribution assistance is also available
through the HAF Program.
DISCUSSION
Based on the infomration above and on the attached spreadsheet, administering the Minnesota
Mortgage Program (M NIP) and the Minnesota Cities Participation Program (MCPP) does not
seem beneficial at this time. However, utilizing the Community Activity Set -Aside (CASA)
Program would be beneficial, especially with the additiond $10,000.00 in equity contribution
assistance that would be available to first time homebuyers through, the HAF Program. By
utilizing the CASA Program (and most likely the HAF Program) for future targeted community
initiatives, the HRA could increase the level and potentially the number of households served
with first time homebuyer assistanm. Alsoj given the minimal cost and stats time required, the
CASA program would be an excellent resource to use in conjunction with our First Time
Homebuyer Program.
1 recommend that the Pyrmouth Housing and Redevelopment Authority Board of
Commissioners anthorize staff to pursue appbft to the Minnesota Horsing !Finance
Agency for their Community Activity SetAside (CASA) Program as future targeted
commonalty initiatives are ideatitied.
ATTACHMENTS
I. Minnesota Housing Finance Agency (MHFA) First Time Homebuyer Programs
Spreadsheet
kn.,b moe.rmsnme,
MINNESOTA HOUSING FINANCE AGENCY ((MMHFA) FIRST TUNE H01 g!IUYER PROGRAMS •
PRODUCT DESCRIPTION MANCING TERMS MAXIMUM IDWOME
LUNITS/ MAXIMUM
HOME PURCHASE
PRICE IDUrs/ OTHER
REQUI[REMEM
ADDMONAL
REQUOLEMENTS
EWGIBLE LENDERS
Mbassobs Mortgage Provides mortgages with 4.75% with 0 pours far a Maximum inncome limits: Bea first-time homebuyer Thera aro currently 77
Program (MMP) below market interest 30 -year fmW mortgage 60,250A0 -1.4 persons a have not owned a boom eligible lenders statewide
rates to first time 63,100.00 - S persons in the lest 3 yeah) with 26 of these in the
homebuyers in Minnesota 69,900.00.6 pawns Have acceptable credit memo arca
Typically .5% below 74,750.00.7 persons Mat the requirements for For the Plymouth HRA to
market 879,330.00 - 8 Persons income and home purchase participate in this
price limits program, we would need
Maximum home purchase to partner with one of the
price limits: eligible lenders
204,183.00 - existing
New construction is not
permitted
Misaaom Cities Provides mortgages with 4.75% with 0 points for a Maximum income limits: Be a first-time homebuyer There aro currently 77
Participation Program below market interest 30 -year fixed mortgage 60,250.00 -1.4 persons or have not owned a home eligible lenders statewide
MCPP) rates to first time 863,100.00.5 persons in dw last 3 years) with 26 of these in the
homebuyers in designated 69,900.00.6 persons Have acceptable credit metro area
geographical areas 574,750.00.7 persons Mat the requi.ements for The Plymouth HRA
Typically .5% below 79,550.00.8 persons income and home purchase already participates in this
market price limits program as part of a
Maximum home purchase suburban Hem"in
price limits: County partnership
175,59 1.00 - existing
199,000.00 -new,
construction
MINNESOT HOUSING FINANCE AGENCY (FIHFA) FIRST TIME HOMEBUYER PROGRAMS •
PRODUCT DFBCRIPTION FDIANCUNIG TERMS MAXIMUM WCOME
LOAM MAXIMUM
HOME PURCHASE
PRICE LAMTW OTHER .
REQUIREMENTS
ADDITIONAL
REQUIREDIENTB
ELIGIBLE LENDERS
Commnalty Aetivfty Set- Provides.mortgeges with 4.63% with 0 point for a Maximum income limits: a The funding would need to a Them aro currently 77Aside (CASA) below market interest 30 -year fixed mortgage 60.250.00 - 1-4 persons be targeted iwgrephically eligible lenders statewide
rats under targeted 63.100.00 - S persons or by people (ie. a person with 26 of time in the
community initiatives 69,900.00 - 6 persons who curie. ly works in mWo ams
Typically .S% or mom 74.750.00 - 7 persons Plymouth who is a first For the Plymouth HRA to
below market 79,350.00 - 8 persons time homebuyer, cu.) participate in this
progmm, we would need
Maximum home purchase to partner with one of the
price: eligible kanders
204,183.00 — existing
228,059.00 — new
construction
Homeownership Assistance a Provides down payment 0 % interest, deferred HAF assistance is only Must be repaid when: There aro currently 77Fond (ice and closing coat laws available with the a You all your home eligible lenders statewide
assistance (up to following MHFA a Refinance with 26 of these in the
3.000.001 monthly Mortgage programs: Transfer your property metro area
payment assistance (up to MMP, MCPP, and CASA When your property is no For the Plymouth HRA to
60.00), and/or equity longer owner -occupied Participate in this
contribution assistanceco
t
i $
10.000.00 or
e
10.00
When you've paid ofi'the program. we would need
of the . price)
first mortgage to partner with one of the
eligible lenders
o CITY OF PLYMOUTH
UW PLYMOUTH BOULEVARD,. PLYMOUTH, MN 55447
DATE: June 2, 2003 for Housing and Redevelopment Authority Meeting of lune 19, 2003
TO:Housing and Redevelopment Authority
FROM: J Housing Manager, throughe Hurlburt, Executive Director
SUBJECT: HRA 2003 Strategic. Plan progress update
In February of 2003 the HRA Board of Commissioners adopted their 2003 Strategic Plan and set
forth a timelinefor implementing the goals m the Action Plan. I have attacbed the timeline
which provides a box that is checked if the action item bus been completed. The following is a
summary of activities staff bas undertaken through May of 2003 towards fulfilling the HRA's
Strategic Plan.
Affordable Hoorne
1 A Exkdna FM program — Throughout 2003 the HRA said it would assist at a minimum
five (5) I mebuyem As of May 31", We have assisted a total of 8 first time homebuyers
utiliudng both our CDBG funds and funding received from the Minnesota Housing Finance
Agency for Harvest Hills and the Metropolitan Council for the Reserve Development. It should
be noted that the CDBG finds being used during this time period are from the. HRH's 2002
allocation. The CDBG program's fiscal year is 5rom July 1- June 30 of each year.
ID -Revise FTHB voldellues — The Board adopted revised guidelines to the FTHB program in
February of this year. Major revisions included increasing the maximum loan amount; clarifying
the HRA subordination policy; and updating the definitions; for Family and First Time
Homebuyer.
iC-Iperease available resooMn — Staff has reviewed various programs offered by the
Minnesota Housing Finance Agency that are currently being administered by Hennepin County
or approved mortgage lenders for our community. At this time, staff would recommend that the
HRA look at applying for a set-aside of funds from MHFA for its Community Activity Set -Aside
first mortgage program.
rn
J/C.
2A-Bsistha Rehab moneran — Throughout 2003 the HRA said it would assist at a minimum
Sve (S) homeowners. As of May 310, the HRA hus completed work on four bomes and has an
additional six homes in various stages of the rehab process.
ItWlte vka Rebab imMeftes — The Boardadopted revised guidelines to the Rehab program in
February of this year. Major revisions included increasing the maximum loan amount, including
an asset calculation in the approval process; and clarifying the HRA subordination policy.
2CIncrease available resonrees — As discussed earlier in agenda item 48, staff has reviewed
various programs offered by the Minnesota Housing Finance Agency and other organizations.
We have submitted an application to the MHFA to administer their Rehabilitation program that
saves very low income households. Stasi is also in discussions with the Center for Energy and
Environment (CEE) to collaborate on the MHFA Fix -up fund and other home improvement
programs offend through CEE.
3A Einaoelba p oarams — The HRA has been involved in one refunding and one new issue of
housing revenue bonds: We successfully refunded the bonds for Plymouth Towne Square which
will provide a savings of 5676,000 over the life of the bonds. The HRA also assisted Elim Care
in issuing 59.4 million in housing revenue bonds to facilitate the construction of an 84 -unit
senior facility. Additionally, The HRA staff assisted the City with two bond refundings. These
two refute bave extended the time period the apartment complexes must maintain their
affordability restrictions. *,
3C4eWon 8 project -based voacbers —'she HRA entered into an agreement for eight project -
based vouchers for the Stone Creek Village apartment project. This agreement will allow the
owner to offer the eight units at affordable rents for a period of 10 years with the option for
am wel renewals thereafter.
4AIdmdt r avaBable tools — Staff has not yet .reviewed this item. It is our lope to have
something to the. HRA Board by mid to late summer.
4BAked an mleets — Staff has been actively evaluating potential sites and projects in lopes
of developing a mixer! use project. The most intense focus has been on the "City Cents" area
ser attached map} There are currently three vacant sites and one possible redevelopment site.
After a thorough review, staff has concluded that the redevelopment site consisting of a portion
of the Gearty Delmore funeral borne and the Comcast Cable service building is not suitable for
redevelopment The remaining vacant sites also have issues that make them difficult to develop,
which staffwill expand on at the meeting. Of the three, the most promising location is the 6
acres located on 371° avenue, which is owned by ]ohm Day. The board may want to discuss this
property in the new future to determine if there is any interest in developing a mixed use project
at this time.
During the discussions regarding City Center, CSM Corporation approached the City about the
possible redevelopment of the vacant Dana Spicer building located on the Southwest comer of
Vicksburg and SS. This potential project is still being considered and would involve a significant J
change in the City's Comprehensive Plan as the current use is light industrial and the proposed
redevelopment involves ootomer daVtetail and maybe housing. At this poim, HRA staff is not
sure if housing would be the best fit for this location and will continue reviewing all of the
options.
4CRmalstory polities, — Stattbas assembled. a team consisting of mpreseatatives from the
HRA, Planning. and Engineering departments and has began wait on evaluating city -controlled
regulatory policies that may effect theaffordability of housing in the community. the goal for
this project is to have a report and set of recommendations available for the HRA and City
Council to review by early in 2004.
4D -City controlled fees — Staff has not yet reviewed this item. It is our hope to have something
to the HRA Board by mid to late summer.
Haman Services
A49valoate current services — Staff has not yet reviewed this item. It is our hope to have
something to the HRA Board by mid to late summer.
Overall, the first six months have been very busy and staff feels that good progress has been
made towards the 2003 Strategic Plan. While we have: not completed a couple of the items we
indicated would be dons by the second quarter, weare confident that we will have a0 of the
action items completed by the and of 2003.
1 recommend that the Pb+moutb Housing and Redevelopment Authority Board of
Commistdonvs receive this report.
Al?ACEMNMNTS:
1. Strategic Plan progress tracking timeline.
2. City Center trap
nwoum+oaiwr,mennn mm a. a t4e..i.m m,
Plymouth Hoydna and Redevelopment Authority
Action Plan — Ilmeline
Adopted February 20, 2003
CATEGORY ACTION ITEM TU*MG
Devdopn= of New Housing Units -
Mixed Use
Investigate City Cmterpotential ASAP
First Time Homebuyer B. Revise FMB guidelines V Q 2003
Preservation of Existing Housing Units B Revise rehab p ulelu es 1" Q 2003
First Time Homebuyer C. Increase available resources 2i0 Q 2003
Presvvation of Existing Housing Units C. mucase amfiwe rummw Q 2003
Rental Housing C. Sectral 8projecr based vorreh m 2d Q 2003
1 Development of New Housing Units A. IdvWj mailable tools 2v0 Q 2003
Devdopmmt of New Housing Units -
Mixed Use
Evaluate potential sites 2a0 Q 2003
Development of New Housing Units D. City camrdledjers 2e° Q 2003
Human Services A. Evahum cmrent savices 2e0 Q 2003
Rental Housing - PTS Review overall facility 3i° Q 2003
Development of New Housing Units -
Mixed Use
Develop project plan P Q 2003
Economic Developmera C. Marbet HRA pogranas to local
businesses
0 Q 2003
Development of New Housing Units C. Regularmypolides V Q 2004
First Time Homebuya A. Edstb{g program Ongoing
Ptaavation of Existing Housing Units A. Ewtiµg program Ongoing Renal
Housing A. Erbftp vgroms Ongoing Rental
Housing B. Section 8 voucher pnrgram Ongoing Rental
Housing - PTS Maintain high level of operation Ongoing Redevelopnxnt
A. Collaborate with Gry Ongoing Re&
velopment B Identify potential areas Ongoing Redevelopment
C. Coordinate with other departments
Ongoing
Economic
Development A. Collaborate with local busine ssa Ongoing Economic
Development R Coordinate with btainess organ
aations Ongoing
1
Human Services B. Maintain lit of serviceprovidiers Ongoing
a c
o o 4
UU UV
too CCU)
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